I I
/76 7 ~. /75 5
PuBLIC LlBRAHY IanOER DIRECTIONS
BEFORE PREPARING EACH S'I'ATE ORDER
DIRECTIONS FOR ORDERING BOOKS FOR PUBLIC LIBRARIES STATE DEPARTMENT OF EDUCATION
1957-58

INDEX

Audio-visual materials ................ 0.0 12

General directions 0

1-4

Magazines 11~12 o 0 0 ' "

0 o. 0 o 0

Order cards and Order forms o

00

13

Prebinding companies ......................................... 0 0 11

Reinforced bindings................................................... 10

Sample sheets ....................................................... 5-9

Cancellation sheet.

9

Prebinding order

6

Single publisher order

7-8

Summary sheet ......................................

5

Selection sources

o 0 0.' D D

2-3

State catalog cards. .................................................. 3-4

Substi tute orders D o 0

~ o.

10

Timing for orders 0

13

DIRECTIONS FOR ORDERING BOOKS FOR PUBLIC LIBRARIES
STATE DEPARTMENT OF EDUCATION ATLANTA 3, GEORGIA 1957-58
Unless these directions are carefully followed. the stte can~Qt be ~2onsibl~_ for delays in fillinq orders for library book~
1. All orders must be sent to the Division of Instructional Materials and Library Service, State Department of Education, Atlanta 3, Georgia.
2. Orders must carry the signature of the bonded treasurer or chairman of the library board (or the county school superintendent when school matching funds are involved), and must be clearly marked "Public Library Order". ~summaEY sheet must accom2any~state Qrder2-i2! books or maqazines. (See example, P.5) If school matching funds are involved, the order must be marked to show which school system funds are to be used. Using a summary sheet avoids having the treasurer sign each sheet of the order.
3. At the headinq of all order sheets must appear the name of the individual publisher or the name of the prebinder and the name of the bQnded t~ ~! or chairman of the library board (or county school superintendent if school matching funds are involved) and the address to which the books are to be shipped. All orders must be made out in TRIPLICATE. Two copies of every order must be sent to the Division of Instructional Materials and Library Service of the State Department of Education, Atlanta 3, Georgia. The third copy is for the library files. Special order blanks will be supplied by the State upon request.
EY 4. *]2oks mU!~listed publisher with a separate order p120~fQ!-~acb_
~blisher. On the order blank, titles of that publisher must be *MAKE SPECIAL NOTE OF THIS CONTINUED PRACTICE.

- 2-

only one title of a publisher is ordered. ~ks ordered from a prebi02inq~Q~pany must have the books listed alphabetically by-publish~!-

this should be in ordering from the "List of Pre-bound Juveniles"

issued by the State Department of Education which gives no publishers.

On prebinding orders only should more than one publisher be given on a

single sheet. (See example, P. 6)

5. The number of copies wanted, the approved ~TION SOURCE for each

book. author, title. date. Eublisher and list price of each book re-

quisitioned must appear on the order sheet. Individual titles must

be given when ordering series books such as Basic Science Series.

Please qive dates and paqe numbers for sources in periodicals. (See

note at end of # 5) If more than one copy of a title is ordered, in-

dicate the extended price. (See example, P. 6) Approved SELECTION

SOURCES from which books may be selected and suggested abbreviations

for indicating them are shown below:

~IERICAN LIBRARY ASSOCIATION

H.W. WILSON CO. PUBLICATIONS

PUBLICATIONS

BR BOOK REVIEW DIGEST

AC A.L.A. CATALOG, 1942-49

CR CATALOG OF REPRINTS IN SERIES
C CHILDREN'S CATALOG

B BOOKLIST
BES BASIC BOOK COLLECTION FOR ELEMENTARY GRADES

F FICTION CATALOG
SH STANDARD CATALOG FOR HIGH SCHOOL LIBRARIES

BJS BASIC BOOK COLLECTION FOR JUNIOR HIGH SCHOOL
BHS BASIC BOOK COLLECTION FOR HIGH SCHOOL

SP STANDARD CATALOG FOR PUBLIC BL BUYING LIST OF BOOKS FOR

LIBRARIES

SMALL LIBRARIES

*WB READER'S CHOICE OF BEST BOOKS SECTION OF WILSON LIBRARY BULLETIN

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OTHER APPROVED LISTS
*Dates and page numbers must be given for these selection sources. Indexes are not available for current issues of these sources hence dates and page numbers are extremely important. Publishers' and jobbers' catalogs are NOT approved sources of recommendation. ADVERTISEMENTS IN REVIEWING PERIODICALS QO NOT CONSTITUTE A RECOMMENDATION. USE ONLY CRITIgAL REyIEWS AND BE GUI~.~ 12Y lNHAT THEY SAY AS WELL_AS BY YOUR OWN LIBRARY'S BOOK BUYI~~LPOLICY. QRDERS WILL BE RETURNED IF TITLES ARE SELECTED FROM ADVERTIEMENT~~ 6. In the majority of approved lists the regular trade price. called the list price, is given. The entire order must be totaled and a 30 per cent discount subtracted from this total before the order is sent to the State Department of Education. If net price is used or the order is for encyclopedias, H.W. Wilson Publications, maps or films, do not take a discount and indicate that you are using net prices. Do not mix list and net prices on the same order sheet. 7. When catalog cards are wanted mark STATE CATALOG CARDS WANTED in bold letters, red, if possible, on each sheet of the order. If cards are not wanted for every title on an order, the notation NC, meaning NO CARDS must appear in the left margin opposite the title of the book. If cards are not wanted for all titles on every sheet of an order, the request "State Cards Wanted" must appear in bold letters on the su~mary sheet in order to prevent requests for cards on inner pages from being overlooked. It is most important that these directions be followed implicitly. Orders for cards are often overlooked if this information is given in the wrong place. If more than one set of cards is needed,

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set up a column in the margin of the order to the left of "No. Copies," and place number of sets of cards desired in that column on a line with the title of the book. (See example on P. 6) Draw a line between the columns for "Sets of Cds." and "No Copies" so that the two numbers cannot be read as one number. 8. Immediately upon receipt of a book order, or any part of it, the invoice accompanying the shipment must be checked. If it is correct, it must be siqned and dated by the librarian or person responsible for the order and mailed immediately to the jobber or publisher. If it is incorrect, a notation to that effect must be made on the invoice and the invoice mailed to the jobber or publisher. The Department cannot pay bills without approved invoices having been sent to the jobber or publisher and publishers will not continue to send books to libraries whose bills have not been paid. 9. As soon as possible after notice is received that certain titles cannot be furnished, a substitute order should be sent to the State Department of Education. Substitute orders cannot be accepted for cancellation on orders that are more than a year old. Directions for making up a substitute order are given on page 10.

-5-
(Sample Summary Sheet)

SUMMARY SHEET

Hultip1e County Library Individual Publishers Less 30%
NeH Method Less 30%
Binding 7 books @ $.97 10 sets of cards @ $.05
Wilcox and Follett

$40.25 12.08
Net $28.17
$25.70 7.71
Net $17 .99
$ 6.79 .50
$ 7.29
Net $20.00
TOTAL $73.45

September 9, 1958

- - - - - - - - - - - - -LIBRARIAN - - - - - - - - - - - - -TREASURER

-6-

(Sample Sheet for Prebinder)
New Method PUBLISHER OR PREBINDER

PUBLIC LIBRARY ORDER

State Department of Education Textbook Division Atlanta 3, Georgia

DATE September 9, 1958 _ Multiple County Library

Ship to: (Name and Address)
Miss Doris E. Mansion, Librarian Multiple County Library Multiple, Georgia

Miss Doris E. Mansion, (Librarian)
T. J. Littlefield (Treasurer or Chairman of Library Board) --

NOTE TO PUBLISHER: Please ship books to above and charge to the Georgia State Board of Education, M. D. Collins, Executive Secretary, Atlanta, Georgia.

I STATE CATALOG CARDS WANTED

I

If you want catalog cards, write STATE CATALOG CARDS WANTED in blocked space above.

No. Listed Copies In
Sets of Cds.

1

1 LJlO/l/53

p.1699

2

2 BR5/54

p.296

NC

1 B5/1/53

p. 308

2

3 K7/1/53

p.409

Author

Title

Extendel Date Publisher Price Price

Norton

Borrowers

1953 Harcourt $2.50 $2.50

F10herty Men Against Distance 1954 Lippincott 2.85 5.70

Eams

Good Luck Colt

1953 Messner 2.50 2.50

Lindbergh Spirit of St. Louis 1953 Scribner 5.00 15.00

Director, Library &Textbook - Division - - - - - - - - - -

-7-

(Sample Sheet for Single Publisher)

PUBLIC LIBRARY ORDER

Scritr.er

DATE September 9; 1957

---.-""P=UB=L"""I""'S=HE'='R OR -...P.;;"RE=B=I=N=DE=R:::-----

State Department of Education Textbook Division
'Atlanta 3, Georgia
Ship to: (Name and Address)
Niss Doris E. hans ion, Librarian Multiple County Library r1ultiple, Georgia

Doris E. Mansion (Librarian)
T. J. Littlefield (Treasurer or Chairman of Library Board)

'NOTE OT PUBLISHER:

Please ship books to above and charge to the Georgia State Board.of Education, M. D. Collins, Executive Secretary, Atlanta, Georgia.

I

STATE CATALOG CARDS WANTED

If you want catalog cards, write STATE CATALOG CARDS WANTED in blocked space above.

Director, Library &Textbook Division- - - - - - - - - -

-8-

(Sample Sheet for Single Publisher)

PUBLIC LIBRARY ORDER

Viking PUBLISHER OR PREBINDER

DATE September 9, 1958

State Department of Education Textbook Division Atlanta 3, Georgia

r1ult ip1e County Library

Ship to: (Name and Address)
Miss Doris E. Mansion, Librarian J\1u1 tip1e County Library Multiple, Georgia

Miss Doris E. Mansion (Librarian)
T. J. Littlefield (Treasurer or cnairman of tibrary 13oard)

NOTE TO PUBLISHER: Please ship books to above and charge to the Georgia State Board of Education, M. D. Collins, Executive Secretary, Atlanta, Georgia

STATE CATALOG CARDS WANTED

If you want catalog cards, write STATE CATALOG CARDS WANTED in blocked space above.

No. Listed Copies In
1 LJ5/15/54 p. 984
1 NYf5/16/54 p. 1
4 B5/15/54 p. 359

Author Title Dean General Dean's Story No ore Fables of LaFontaine Murdock Under the Net

-Extended Date Publisher Price Price
1954 Viking $5.00 $5.00

1954 Viking

5.00 5.00

1954 Viking

3.50 14.00

Director, Library and Textbook DivisioD_- _

~

_

,

-9- -

(Sample Cancellat ion Sheet)

The follovJin9 books have not been received:

Order No. 6391; February 15, 1958

No. Copies
1

Author

-Title

Saturday

Post Stories

Evening Post

Date Publisher
1953 Random

1

Smith

Bird Love

19.50 Todd

1

Rutter

The Otter

1948 Frederick

Less 30%

-Price
$3.00
5.00 2. .50 $10.:ifO 3.15 $73

Order No. 6.501, May 1, 19.57

1

Brown

Lucky Year

1938 Hale

$ 1.68 net

NET TOTAL

Amount of substitute order $12.95 30% discount 3.89

NET TOTAL $ 9.06

- 10 Substitute orders are made exactly as regular orders except they do not have to be signed by the bonded treasurer or superintendent and should be marked "SUBSTITUTE ORDER" on each page. They should be for the same amount as the cancelled
order, but the books do not necessarily have to come from the same publishers. h
list of books for which substitutes are being made must accompany~he_ubstitut~ order. (See example, P. 9) When possible, attach cancellation notices received from the jobber or individual publisher to this list. Do not send the library copy of an invoice that includes cancellation notice. Be sure to give the price of each title and the order number and date of the order on the list of titles not received Indicate whether or not catalog cards are desired. There will be no extra charge i cards were ordered for the titles which were not received. Ho substitute order wil be fille3-if more than a year has passed since the original order was made. Do not
REINFORCED BINDINGS The Library Committee has indicated titles in the Georgia lists which will giv more satisfactory service if purchased in reinforced or prebound bindings. Each lib will have to determine whether the longer life of a book, which this reinforcing or prebinding insures, outweighs the additional cost. In making out an order for books with such bindings LIST THE BOOKS ALPHABETICALLY BY PUBLISHERS AND ALPHABETICALLY E AUTHORS UNDER PUBLISHERS. The name of the prebinding company should appear at the top of the page where the publisher's name ordinarily appears. Mark your order" 1 Be Prebound"in a prominent place on each page of the order and indicate any special type of binding desired. (See example on P.6) After the amount of the order has been totaled and a 30% discount subtracted, add $1.15 for each book that is being_ ordered unless a different amo~D.:Lis indicated on the followin~qe. -Do--n-o-t -u-s-e-

- 11 A list of companies that prebind books is given belowg
(Check any special lists issued by these companies against approved lists.)
Huntting, H.R. ($1.02 per book) Imperial Book Company ($1.00 per book) Leibel, Carl J. ($0.90 per book) Library Book House ($1.15 per book) McClurg, A.C. ($1.15 per book) New Method ($0.97 per book) Standard Book Comapny ($1.04 per book) The companies listed below have been approved for special preboung titles to be ordered through the state. These titles are listed in the Georgia State Department of Education list, "Pre-bound Juveniles". f;.ny printed order forms from these companies should be checked carefully for approved sources. Don R. Phillips Wilcox and Follett Spencer Press (for special Grossett titles) "Pre-bound Juveniles" is a special list of books which have been substantially bound by the publisher or by the binder supplying the title. I~not~~-2rder blank. Ii tles selected from it must be listed on sepal"ate sheets by publisher or binder. They should not be mixed with other orders to the general prebinding companies. Prices in this list are NET, therefore no discount should be taken.
MAGAZINES Georgie H. Jones, Director, Subscription Service Company, 401-403 Tuscaloosa Avenue, S.W., Birmingham 11, Alabama, will handle all magazine subscriptions placed through the state with the exception of H.W. Wilson publications. Your library will continue to get a 25% discount on magazines except H.W. Wilson publications which are quoted at net prices. Please renew all maqazine s~bscriptions and place orders for new subscriptions at the sam~-!im~_ This also means to renew H.W. Wilson publications sold on a service basis at the same time that you renew magazines. BE SURE TO WRITE TO THE H.W. WILSON COMPANY-

- 12 -
YOU ARE ORDERING FROM THEM FOR THE FIRST TIME BEFORE SENDING YOUR ORDER TO THE
STATE. ORDERS FOR MAGAZINES SHOULD BE PLACED WITH THE STATE AT LEAST SIX WEEKS
BEFORE SUBSCRIPTIONS EXPIRE. BE SURE TO NOTIFY OUR OFFICE IF YOU FAIL TO RECEIVE
MAGAZINES. AND DO NOT RENEW MAGAZINES DIRECT TO PUBLISHERS IF YOU EXPECT THE STATj
12-PAY FOR THEM. Be sure that duplicates of the order are exact duplicates of the
original copy. Magazine order forms will be furnished by the state. Request
additional copies when needed.
AUDIO-VISUAL MATERIALS
Maps, globes, and recordings and other audio-visual materials can be purchasE
with state aid funds. Proiectors and other similar equipment cannot be purchased
with state funds.
A list of approved audio-visual materials is not issued. It is recommended
that catalogs be requested from the companies listed below according to the type
of material handled by the company. The order information contained in the
catalogs should be included on the order sheets which must be made out in the samE
manner as library book orders. No discount is allowed on this type of material.
The companies listed below are the only ones approved as sources of audio-
visual materials. Please order from one of these companies.
Records are purchased from the following companies:
Record Center, 292 E. Paces Ferry Road, N.E., Atlanta, Georgia Sam Goody, 235 W. 49th Street, New York 19, New York
Maps and globes are purchased from the following companies:
Allen Map, Globe & Chart Co. (Representing Cram Co., 551 E. College
St., Decatur, Georgia American Seating Company, 354 Nelson Avenue, S.W., Atlanta, Georgia Beckley-Cardy Company, 1632 Indiana Avenue, Chicago, Illinois Denoyer-Geppert Company, 5235 Ravenswood Avenue, Chicago, Illinois McConnell School Map Supply Company, Goshen, Indiana McGregor Company, Athens, Georgia Modern School Supply Company, Goshen, Indiana A.J. Nystrom Company, 3333 Elston Avenue, Chicago, Illinois Rand McNally Company, Box 7600, Chicago, Illinois Weber Costello, Chicago Heights, Illinois

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Films and filmstrips are purchased from the following companies: Colonial Films Company, 71 Walton Street, N.W., Atlanta, Ga. Calhoun Company, 121 Forest Avenue, N.E., Atlanta, Ga. Encyclopaedia Britannica, 277 Pharr Road, N.E., Atlanta, Ga. Ideal Pictures Company, .52 Auburn Avenue, N.E., Atlanta, Ga. Stevens Pictures, 101 Walton Street, Atlanta, Ga.
Filmstrip Guide ($.5.00 yearly) and Educational Film Guide ($7 .50 yearly), published by H. W. Wilson Company, are recommended as selection guides. It is also recommended that filmstrips be requested for previewing before purchasing them. In many cases, the descriptions in the catalogs are insufficient to determine whether or not they are the ones desired for purchase.
ORDER CARDS AND ORDER FOffi1S Order cards and order forms for use in ordering books and magazines will be .:furnished in quantity upon request.
DATES FOR PLACING PUBLIC LIBRARY ORDERS THROUGH THE STATE Public library orders can be handled with greater speed and efficiency if substantially large orders are sent in the late summer, early fall and spring. The school orders must, of necessity, be placed in the late fall and winter months. County and regional libraries are requested, therefore, to get in large orders as soon as possible after applications are approved.