Standards for Georgia jail facilities, 1986

STANDARDS FOR GEORGIA JAIL FACILITIES
Georgia Jail Standards Commission Georgia Department of Community Affairs
Jim Higdon, Cam-issioner An Equal Opportunity Employer

FOREWORD
In early 1979, the Georgia Jail Standards Commission was formed to develop minimum voluntary standards for Georgia's jails. This effort resulted in the publication of the Standards for Geor1ia Jail Facilities. Over the 1ast seven years, thi s document has ass i sted ocal governments by provi di ng guidelines to ensure the proper planning, operation, and maintenance of their detention facilities.
During this period, however, there have been significant changes in the law, philosophy, and practice of jail management. In order for the Standards to better reflect these changes, Governor Joe Frank Harris appointed the second Jail Standards Commission in early 1986 to update the document. This twenty-three member Commission was composed of a balanced group of citizens and criminal justice professionals from the State of Georgia. To ensure that the Standards were both reasonable and comprehensive, the Commission carefully examined court cases and statutory law, and consulted with numerous sheriffs, chiefs of police, jail managers and other individuals with technical expertise in jail management. After a ri gorous process of research, debate, and revision, a comprehensive set of minimum jail standards was produced and unanimously approved.
It is the belief of the Commission that the Standards, if complied with, will ensure that the goal of protecting the public by securely detaining dangerous individuals and the goal of managing inmates in a safe, humane and efficient manner are met.
Numerous persons, agenci es, and organi zat ions contri buted to the completion of this project. The Commission wishes to express its appreciation to all persons who gave their time and expertise to this effort. In particular, appreciation is due the Technical Advisors and the staff of the Department of Community Affairs who offered much to the successful completion of this project.
It is the sincere desire of the Commission that the Standards will serve to accomplish the foregoing goals and will aid in improving and strengthening the State's criminal justice system. Moreover, we hope thi s document wi 11 benefit every citizen of the State of Georgi a.
Lace Futch, Chairman Jail Standards Commission
ii

INTRODUCTI ON Several national organizations have written standards defining how jails should be designed and operated. However, national standards reflecting federal court decisions or other guiding policies are normally generalized to fit all states, and this generalization often does not address the specific needs and requirements of Georgia. Realizing that the keys to proper jail management and citizen protection are found in well-developed standards, the Georgia Jail Standards Commission has written this document to provide guidance and direction in the construction and operation of the state's jails. Relevant statutory and case law were researched, discussed, and incorporated into this document. However, it should be remembered that the Standards do not represent legal opinion; they are to be used as information only. Although developed as advisory guidelines, the Conmission designed the Standards to reflect current, defensible operational pol icies and practices for detention facil ities. Accordingly, faci 1ity managers are encouraged to evaluate their operational policies and procedures against the Standards, and then develop a plan for remedial action where necessary. In this way jail managers can conduct their own facility audits and identify and make necessary changes. Ultimately, this use of the Standards will help them become more proactive and knowledgeable in solving management and operational problems. The Standards can also be used to provide local governments and their communities with a clear understanding of the level and kind of care and custody services required of a professionally managed detention facility. Even though many of the standards are not directly appl icable to j ai 1s in which persons are held for six hours or less, they still provide guidance for the proper management of such facilities. It is the desire of the COIIIIIission and all persons involved in this project that the Georgia Jail Standards will assist in these efforts.
iii

GEORGIA JAIL STANDARDS COMMISSION

COMMISSION MEMBERS

Lace Futch, Commission Cha~rman Mayor of Willacoochee
Dora Watson, Vice Chairman Judge, Pulaski County Probate Court Hawkinsville
William E. Baughman Deputy Commissioner Georgia Department of Corrections At 1anta
Merle Clark, Chief Statesboro Police Department Georgia Association of Chiefs
of Police
Representative Carlton H. Colwell Chairman, State Institutions
and Properties Committee Georgia General Assembly Blairsville
Robert DeJarnette, M.D. Medical Association of Georgia Vidalia
Henry Dufour, Assistant Professor West Georgia College Citizen Member
Thomas E. Eberhart State Fire Marshal Office of the Commissioner
of Insurance Atlanta
Senator Wayne Garner, Chairman Offender Rehabilitation Committee Georgia General Assembly Douglasville
Louis Carlton Gill, Chairman Bryan County Commissioners County Commissioners Association

William R. Green, Jr. Citizen Member Ell i jay
Judith M. Heck Attorney at Law Georgia Legal Aid Society Savannah
Roger N. Justice Environmental Specialist Department of Human Resources Atlanta
Bill Kelley, Executive Director Criminal Justice Coordinating
Council Atlanta
James M. Lynch, Commander Detention Division Cobb County Sheriff's Department Marietta
Taylor Manley, Jr., AlA American Institute of Architects Griffin
Richard A. Mueller, Chief Forensic Services Division Department of Human Resources Mi 11 edgevil1 e
James A. Neal, Sr., Commissioner Georgia Municipal Association Toccoa
Jamo Thomas Citi zen Member Eastman
Don Thurman, Sheriff Bartow County Georgia Sheriff's Association Cartersville

iv

Terry Tolbert, Director Housing Services, EOA Citizen Member Savannah

Earl Williams, Mayor City of Thomasville Citi zen Member

John Walden, Attorney at Law Georgia Bar Association Decatur

STAFF

Ken R. Cook, Project Director Dave Slemons, Coordinator of Standards Development Mike Sherberger, Project Consultant Bob Callaway, Project Consultant Dwayne Orrick, Project Consultant Linda DiSantis, Legal Intern

TECHNICAL ADVISORS

Judson Bryant, AlA Architect Bryant and Associates
Donna Burns Training Coordinator Georgia Sheriffs' Association
Dave Camp Chairman, Department of Criminal Justice Georgia State University
Craig Dobson Chief Jailer Chatham County Sheriff's Dept.
Dave Fox Case Analyst U. S. Parole Commission
B. J. Graves Chief of Jail Operations Cl ayton County Sheriff I s Dept.
Doc Gross Assistant Commander Detention Division Cobb County Sheriff's Department
Ray Hall Director of Engineering State Fire Marshal's Office

Virginia Ingram, R.N. Coordinator of Medical Services Atlanta Bureau of Corrections John Irion Diagnostic Coordinator Georgia Department of Corrections Judith Klemperer Forensic Services Consultant Department of Human Resources
Larry Lambert Chief Jail er Douglas County Sheriff's Dept. Linda Lyons Chief Jailer Clarke County Sheriff's Dept. Wayne Melton Chief Jailer DeKalb County Sheriff's Dept. Hank Pinyan Executive Assistant Criminal Justice Coordinating Council Dave Saye Director Public Safety Training Center
v

CONTENTS

FOREWORD

ii

INTRODUCTION

iii

JAIL STANDARDS COMMISSION MEMBERS, STAFF,

AND TECHNICAL ADVISORS

iv

ADMINISTRATION AND MANAGEMENT

1.00 Administration

1

2.00 Fiscal Management

3

3.00 Personnel

5

4.00 Training

8

5.00 Staffing

12

6.00 Records

14

FACILITY PLANNING AND ARCHITECTURE

7.00 Planning of New Facilities

17

8.00 Physical Plant

20

Design/Flow

20

Security Conditions

23

Sanitary Conditions

24

Space Provisions/Requirements

26

9.00 Fire Safety

31

CLASSIFICATION AND SCREENING

10.00 Admissions, Orientation, and Release

35

11.00 Classification

39

12.00 Trusties

42

13.00 Special Housing

44

SERVICES, PROGRAMS, AND ACTIVITIES

14.00 Medical and Health Care

46

15.00 Sanitation and Hygiene

52

16.00 Inmate Communications

55

17.00 Legal Access

58

18.00 Food Service

59

19.00 Volunteers

61

vi

Page

20.00 Inmate Programs

62

21.00 Disciplinary Procedures

64

22.00 Grievance Procedures

67

23.00 Security, Supervision, and Surveillance

69

24.00 Emergency Procedures

76

GLOSSARY

79

LEGAl REFEREICE

90

JAIL RESOURCE MATERIALS

93

IIBEX

97

v;;

ADMINISTRATION

Today more than ever before, the management of a detention facility is a highly ordered and complex process that requires extensive planning. Important to this process is the need for administrators to have means available to identify problems, develop possible solutions, and implement changes. In order to be successful throughout this process, a three way information flow must be available between the administrator, staff and governing authority.

1.01

Facility Administrator
Written policy and procedures shall ensure that the management of the detention facility is the responsibility of one individual, the facility administrator.

1.02

Administrator Qualifications The facility administrator shall have the knowledge, skills and abtlity necessary to administer the detention facility, supervise staff and control inmates.

1.03

Legal Counsel Written policy and procedure shall ensure that legal assistance is available to the administrator as needed in the performance of his duties.

1.04

Operations Manual The facility administrator shall ensure that an operations manual which delineates the policies and procedures for operating, and maintaining the facility is written. This manual shall be made available to employees, reviewed annually and updated as needed.

1.05

Dissemination of Revised Policy and Procedures Written policy and procedures shall provide for the dissemination of approved, new or revised policies and procedures to designated staff, volunteers, and, where appropriate, to inmates prior to implementation.

1.06

Goals and Objectives The facility administrator shall develop a written statement that describes the philosophy, goals, and objectives of the facility, and which is reviewed annually and updated as necessary. This statement shall be made available to staff, inmates,and the general
public.

1.07

Participatory Management The facility administrator shall seek the advice and

1.08 1.09
1.10 1.11 1.12 1.13 1.14

consultation of employees in the formulation of policies, procedures and programs so that staff resources may be developed and utilized to the fullest extent possible.
Eaployee Comaunication Written policy and procedures shall provide that clear channels of communication and authority are established for all personnel.
Pacility Inspections The facility administrator shall, in addition to other authorized inspections, inspect or provide for the inspection of, the detention facility and its operation at least quarterly to ensure that the detention facility is being properly operated in conformance with all applicable laws and regulations.
Release of InformatIon The facility administrator shall develop policy and procedures to govern the release of public information concerning the facility and its inmates.
Persons Authorized to Release Information Written policy and procedures shall designate the individual(s) possessing the authority to release information to the public and representatives of the media. Accessibility to the public and media is encouraged.
Encouragement of Professional AffIliatIons The facility shall encourage staff membership and participation in criminal justice allied professional associations and activities at the local, regional and national level.
EducatIonal InternshIp Upon request, the facility should cooperate with colleges and universities in an internship or practicum program to train persons for careers in corrections.
ProhIbItIon AgaInst DiscrImInatIon Written policy and procedures shall ensure that inmates are not SUbjected to discrimination based on race, national origin, color, creed, sex, religion, economic status, political belief, age or handicap.

2

FISCAL MANAGEMENT

The scrutiny under which all governmental functions occur today mandates that strict financial controls be in place to assure accountability of all funds. A financial accountability system provides this through precise techniques to account for the facility resources. Once implemented, a sound financial accountability system will assist administrators in planning for future needs, making efficient use of limited resources and protecting against the misallocation of funds.

2.01

Preparation of Budget
The facility administrator shall be responsible for the preparation and submission of a budget that provides the necessary resources for facility maintenance, operations and programming.

2.02

Budget Review The facility administrator shall participate in budget reviews conducted by the facility's funding authority.

2.03

Accounting Procedures Written policy and procedures shall ensure that a fiscal system is implemented that accounts for all incomes and expenditures in accordance to generally acceptable accounting procedures. The policy and procedures should include at a minimum:

- Internal controls - Petty cash - Money received from bonding and traffic fines - Signature control on checks - Handling of inmate funds - Commissary funds - Employee expense reimbursement - Issuance or use of vouchers

2.04

Accountability of Collected Money Written policy and procedures shall provide that all monies collected at the facility be secured at all times in an officially designated and secure location and accounted for on a daily basis and monitored on each shift.

2.05

Inmate Property Written policy and procedures shall require that a receipt copy be provided to the inmate to account for all money and property taken. If inmates are allowed

3

2.06 2.07 2.08 2.09
2.10 2.11 2.12

to possess money, the amount should be limited to that amount specified by policy.
Requisition of Supplies Written policy and procedures should be established to govern the requisition and purchase of supplies and equipment.
Property Inventory Written policy and procedures should govern the inventory control of property, commissary stores, and other assets.
Employee Reimbursement Written policy and procedures shall ensure that employees are promptly reimbursed for all approved expenses incurred in the performance of their duties.
Commissary Profit Written policy and procedures shall ensure that the prices of the commissary articles offered for sale are fixed by the administrative officer in amounts at or below the market price, and shall specify how any profits are to be allocated.
Limitations on Commissary Items Written policy and procedures shall limit the amount of commissary items an inmate is allowed to possess.
Financial Audit An independent financial audit of the detention facility shall be conducted each fiscal year.
Bonding and Insurance The facility administrator shall ensure that all mandatory bonds covering persons associated with the facility are valid and sufficient in amount. Additionally, insurance shall be procured to cover the physical plant, equipment,property damage and any personal injury to employees which may arise in the performance of their duties. The bonding and insurance needs of the facility and its employees shall be reviewed by the facility administrator on an annual basis.

4

PERSOHNEL

There is no intent by this chapter to either support or reject the establishment of civil service systems. Rather, these standards have been developed to assist administrators to implement sound personnel practices. In order to develop a strong foundation to build this system, facility administrators must ensure that the knowledge, skills, and abilities necessary to perform a particular job successfully are identified. With this information, the most qualified persons may then be recruited, selected, trained, retained and promoted.

3.01

Personnel Plan The detention facility shall have a written personnel plan governing the selection, training, promotion, discipline and retention of detention personnel.

3.02

Personnel Handbook The detention facility shall have a personnel policy manual, to be distributed to each employee upon employment, which promulgates policy on at least the following subjects:

- Organizational structure
Equal employment opportunity prov~s~ons - Job qualifications, descriptions and
responsibility - Job classification plan - Recruitment and selection criteria - Probationary employment - Discipline procedures - Grievance procedures
- Promotion, resignation, layoff, termination procedures
- Policy and procedures relating to personnel records
- Wage and benefit plan - Insurance and professional liability - Holidays, leave, and work hours.

3.03

Equal Employment Opportunity
The facility shall have written policy and procedures to ensure equal employment opportunities for all positions.

3.04

Selection Criteria Job related criteria shall be used to select, evaluate and promote personnel.

5

3.05 3.06 3.07
3.08 3.09 3.10 3.11 3.12 3.13

Job Descriptions The facility or governing agency shall have written job descriptions and job specifications for all positions.
Recruitment of Personnel The facility or governing agency shall have written policy and procedures for the recruitment of personnel for vacant positions.
Cr1m1nal Records Check A criminal records check shall be conducted on all new employees, in accordance with current state and federal statutes, to ascertain whether there are any criminal convictions which have a specific relationship to job performance.
Medical History/physical Exam.1nation Written policy and procedures shall require a review of the employee's medical history and a physical examination of the employee by the designated physician during the employment process.
Probationary Employment Written policy and procedures shall govern probationary employment to ensure that new or promoted employees are appointed initially for a probationary term of not less than six months nor more than one year.
Performance Evaluations Written policy and procedures shall ensure that each employee's performance is evaluated in writing at least annually.
Grievance Procedures Written policy and procedures shall ensure that a grievance and appeals procedure is available to all employees.
Personnel Records The facility or governing agency shall maintain a current, accurate and confidential personnel record for each employee.
Access to Personnel Records Written policy and procedures shall provide for the confidentiality of personnel records and restrict access to only the employee who is subject of the record and to personnel who need the information for the performance of their duties.

6

3.14

Appeals of Personnel Record

Written policy and procedures shall make provisions for

employees to challenge all information in their

personnel file and establish a process for correction

or removal of inaccuracies.

.

7

TRAINING

In recent years, litigation involving the absence of training has put emphasis on a process that starts prior to actual job assignment and follows employees throughout their career. Training offers substantial benefits to both the authority and the employee. Training prepares employees to act correctly and decisively in a broad spectrum of circumstances; it increases efficiency and effectiveness; and, it fosters cooperation and unity of purpose.

When training is omitted, whether intentionally or not, many
courts have ruled this to be a sufficient basis for liability. Litigation in this area has been initiated by both inmates and staff. The extent of liability to policy makers, budget officers and detention staff is just beginning to come into clear focus by the courts.

4.01

Written Directives Written directives establishing a comprehensive training program shall be published and implemented. These directives should address the following issues, at a minimum:

- Establishment of training goals and objectives - Establishment of a training position or unit,
depending on the size of the agency, with responsibility and authority to carry out training functions.

4.02

Training Support Support shall be made available to implement the training program. At a minimum this should include support for:

- Training aids and resource materials - Approved training related travel and expenses - Adequate manpower to allow time off for training.

4.03

Training Position or Unit The training position or unit shall be responsible for
the following major functions:

- Orientation training - Field training - Basic training - Inservice training

8

4.04
4.05 4.06

- Advanced/specialized training - Scheduling and notification - Validation of training - Comprehensive training records.
Orientation Training Orientation training shall provide new employees knowledge and understanding of the following:
- Operational policies and procedures of the agency - Physical layout and control mechanisms of
the facility - Organizational structure and chain of command - Legal basis and scope of authority
This training shall be provided prior to the employee working in the facility without close supervision.
Field Training Field training shall provide new employees with a period of on-the-job training under direct supervision. This training should continue until the recruit has satisfactorily demonstrated the ability to perform all routine aspects of the particular job or assignment.
Basic Training Basic training of a comprehensive and prescribed nature shall be provided to employees responsible for inmate supervision within the first twelve (12) months of employment. Basic training shall provide a working knowledge and understanding of the following:
- Standard security procedures - Supervision of inmates - Report writing - Constitutional law, statutory law and current legal
issues - Inmate rules and regulations - Inmate grievance and disciplinary procedures - Inmate rights and responsibilities - First aid and cardiopulmonary resuscitation - Communication skills - Decision making - Crisis intervention and stress management - Special needs of minorities, women, juveniles and
ex-offenders - Self defense and use of force - Use of firearms and chemical agents - Interpersonal relations
Health screening process - Inmate classification and separation

9

4.07 4.08
4.09 4.10

- Recognition of medical problems - Recognition of mental illness and mental retardation - Fire response, fire prevention and emergency
procedures - Ethics and professionalism - Admission and release process - Search, seizure and inspections - Lock, key and tool control - Sanitation - Crime record system - Fingerprinting
Inservice Training Inservice training shall provide employees with continuous and on-going instruction designed to enhance, refresh and update job related knowledge, skills and abilities. A minimum of twenty (20) hours of inservice training is recommended within each twelve (12) month period of employment.
Advanced/Specialized Training Advanced/specialized training shall be made available to employees at all levels of the organization. Agencies lacking in-house advanced/specialized training capabilities should rely on nearby departmental, regional or state academies. This type of training should be accomplished as specific needs are identified. Topics may vary from management and supervision to advanced and specialized skills. In addition, advanced/specialized training shall include topics in both management and supervisory areas.
Scheduling of Training Scheduling and notification of training shall be handled on a regular and predictable basis which allows instructors and students to plan and prepare properly. Written scheduling and notification procedures should be implemented.
Validation of Training Validation of departmental training programs shall be established prior to,.allowing or mandating attendance of employees. Validity is typically established through the following criteria:
- Training programs shall be based on job related criteria which is most concisely established through task analysis.
- The content of training programs shall be clearly stated in written lesson plan format.
- The student's comprehension and learning shall be

10

established through testing which relies on the measurement of quantifiable performance objectives. - The instructor shall be qualified in terms of detailed knowledge and experience as well as the ability to effectively transmit information. - Evaluation of training effectiveness to job performance shall be conducted through follow-up procedures.
Training Records Comprehensive training records shall be maintained which document:
- Attendance and comprehension (to include test instrument)
- Scheduling and notification - Job relatedness - Instructor qualifications - Course content and performance objectives.
Training Program Evaluation Evaluation of the overall Agency Training Program shall be conducted on an annual basis at a minimum. The evaluation process provides management with an opportunity to ensure that the program meets the needs of the agency and provides the basis for planning future training programs. Professional Development Professional development shall be encouraged at all levels of the organization. Administrators, managers, and supervisors should attend professional meetings, seminars and similar work related activities in order to stay abreast of current management techniques, trends and litigation that impacts the management and operation of detention facilities.
11

STAFFING

Various elements of incarceration impacting staff levels are sUbject to change that is often rapid and dramatic. This change may be the result of new policies or problems outside the purview of the facility administrator or of internal concerns to include: overtime, employee turnover, and leave time. Processes in place can estimate necessary staff strength but do not address allocation or use. Each faci11tys approach to staffing must be based on the design of its physical plant, the security considerations and programs to be addressed by the facility, and the present incarceration levels.

5.01

Number of Personnel A sufficient number of personnel shall be employed in each local detention facility to permit intermittent direct visual supervision of all inmates and to ensure the implementation and operation of the programs and activities required by these standards.

5.02

Priaary Duty Whenever there is an inmate in custody, there shall be at least one trained detention staff member on duty at all times who shall be immediately available and accessible to inmates. Such an employee shall not have any other duties which would conflict with the supervision and care of inmates.

5.03

Staff Requireaent for Housing Feaale Inmates Each facility shall have female staff available to perform all sensitive reception and release procedures for female prisoners (e.g., searches, showers). When females are housed, observation of inmates may be by opposite sex staff as long as opposite sex privacy concerns are given appropriate protection.

5.04

Back-Op Staff A second staff person shall be available to provide assistance when multiple occupancy cells or dormitories are entered by staff.

5.05

Staffing Plan In order to determine if there is a sufficient number of personnel for a specific facility, the facility administrator shall prepare and retain a staffing plan indicating the personnel assigned in the facility and their duties. Such a staffing plan shall be reviewed by the jurisdiction having fiscal responsibility for the facility.

12

5.06

Transport Duties When applicable, the detention facility shall provide sufficient staff to conduct inmate transportation and court escort without disrupting routine facility operations.
NOTE: State law requires that a female officer be present when transporting female mental patients.

13

RECORDS

There is a direct relationship between the efficiency of the detention facility and the quality of its records. The purpose of facility custody records is to provide thorough documentation of the major events occurring during an inmate's incarceration. Continually, the facility administrator is called upon to make decisions relating to staff scheduling and assignment, expenditure of funds, and the revision of operational plans. To be responsive, an up-to-date records system that contains meaningful, accurate and complete information that may be retrieved in an efficient manner must be at the facility administrator's disposal.

6.01

Accountability System for Inmate Control Each facility administrator shall be responsible for maintaining a system to account for the numbers, categories and location of inmates assigned to the facility.

6.02

~acility Profile As part of the inmate accounting system the facility shall maintain, on a daily basis, the following
information:

A. Admissions Adult - J'uvenile Male - Female Race Charge

B. Releases Adult - J'uvenile Male - Female Race Charge

C. Inmate Population

Sentenced - Nonsentenced

Adult

- J'uvenile

Male

- Female

Felons

- Misdemeants

The inmate population data shall be based upon the inmates in the facility at the end of the third (evening) watch.

6.03

Maintenance of Log Book The facility shall maintain a record of all inmates

14

6.04
6.05 6.06 6.07 6.08

assigned to the facility. The following public information should be maintained on each inmate:
- Name and Social Security number - Date of birth and age - Sex and race
Committing process and issuing court - Offense charged - Date of commitment - Date of release
Authority of discharge and issuing court
Inmate Records In addition to the above information, the facility shall also maintain the following information on each individual inmate:
- Intake information (Arrest/Booking Report) - Transfer orders - Cash and property receipts - Reports of disciplinary actions or unusual
occurrences - Work record and program involvement - Medical/mental health records (In separate file see
14.26/14.27)
Security of Inmate Records The facility shall ensure that all inmate records are safeguarded in accordance with relevant federal and state laws and regulations.
Maintenance of 3uvenile Arrest Records All law enforcement records concerning the arrests of juveniles shall be kept separate from adult arrest records. These records shall not be released except in cases of national security, by order of the 3uvenile Court, or when a child is transferred to another court for criminal prosecution.
Records of Inmates on Special Status The facility shall maintain records on inmates who are either being boarded out to another facility or who are being maintained for another facility. A roster of inmates who are being boarded out, showing the name of the inmate and the name of the detention facility, shall be maintained. A similar roster shall be maintained for inmates from another facility.
Records of Rejection of Special Status Inmates Should the facility decline to maintain an inmate on special status for another facility, a record shall be

15

6.09 6.10 6.11
6.12

maintained of the action, explaining why the rejection was made.
Coordination of Information The facility shall cooperate with other criminal justice and service agencies in the gathering and exchanging of criminal justice information.
Physical Harm Reports A written report shall be made promptly to the facility administrator of all incidents that result in accidental injury or inmate on inmate injuries.
Release of Information Consent Form The facility shall require that inmates sign a "Release of Information Consent Form" prior to the release of information to individuals other than law enforcement or court officials. A copy of the signed consent form shall be maintained in the inmate's record. This form shall include:
- Name of person, agency or organization requesting information
- Name of facility releasing information - Specific information to be disclosed - Purpose for the information - Date consent form is signed - Signature of the inmate - Signature of employee witnessing the inmate's
signature.
Court Required Information The facility administrator shall submit at least weekly the following information to both the Chief Judge and the District Attorney:
- Inmate's name - Arrest date - Offense - Amount of bond - Name of counsel - If not represented, whether appointed counsel
desired.

16

PLANNING NEW FACILITIES

This chapter is intended to overview the planning process from inception to obsolescence by providing gUidance for the governing authority to be in a proactive posture, thus allowing local control of the process. The following guidelines are not solely for use by those entering the planning process but can be utilized throughout all phases.

The planning of a new facility (construction or renovation) should be a highly ordered process, and since the facility will remain to serve the community for many years, observance of certain gUidelines, based on the best available experience in detention facility design and administration, will promote substantial economies in construction and operation and provide safety for both inmates and staff.

7.01

Letter of Intent A letter of intent to construct, remodel or renovate any detention ~acility shall be submitted to the State Fire Marshal's Office (and county when appropriate) by the governing body responsible for the facility prior to the initiation of any planning action.

7.02

Preliminary Planning
Preliminary research shall be conducted into current practices and available resources prior to committing funds to design or construction.

7.03

Needs/Service Statement A written statement shall be developed defining the problems which require facility renovation or construction. This statement shall also identify the area to be serviced and the anticipated capacity.

7.04

Evaluation New facilities, or substantial renovations, shall be undertaken only after an analysis and evaluation clearly demonstrates that such construction is the only practical alternative and only after the development of written goals and objectives.

7.05

Planning and Design Documents Key planning and design documents shall be submitted to the appropriate departments for review and comments at the completion of the following stages:

- Site survey - Schematic design phase

17

1.06 1.01 1.08 1.09 1.10
1.11 1.12

- Each set of-preliminary plans - Construction documents phase
Site Analysis and Selection A list of site needs and objectives shall be prepared along with a listing of potential sites. Site selection shall consider community, governmental, and departmental expectations of each location, allowing for the best overall choice.
Site Master Plan A written master plan examining long-term site utilization shall be prepared. This plan shall locate, in relation to the facility, open space, parking, roadways and utilities to be incorporated. Long-term development shall address phasing over time.
Consultant/Architect Selection Selection shall occur through a Request for Proposal (RFP) in which substantive issues are addressed and compared through a pre-established criteria selection process.
Staffing Review Prior to actual construction, a written staffing plan shall be prepared and agreed on by the facility administrator, the governing and funding authority.
Activation/Budget Plan There shall be a written facility activation plan and budget developed concurrent with the funding of new facility construction. The plan shall provide for the development of new policy and procedures, and a period of facility testing. The plan and budget shall be submitted to the funding authority for review and approval.
Space Meeds Space needs for the agency and projected population shall be carefully assessed and described. Space shall be planned to meet all housing, program, support, and administrative needs. Needs shall reflect all standards contained herein.
Supervision Design The overall facility design shall complement the ability to properly supervise inmates while allowing for efficient staff utilization within the secure environment.

18

7.13 7.14 7.15 7.16
7.17 7.18

Provision of Space for Public Use The facility shall provide waiting rooms or lobbies in non-secure areas of the detention facility that will be suitable for public use. These shall be located so that facility security is not compromised.
Innovation in Planning The use of new and innovative approaches is encouraged in constructing new facilities to comply with these standards.
Compliance with BUilding Codes All new construction and facility renovation shall comply with the rules and regulations of the Official State Construction Codes pertaining to detention facilities.
Approval Requirements Review and approval of plans shall be made by the appropriate authorities prior to the initiation of construction to include:
- Local Ordinance Compliance - Georgia State Energy Code for Buildings - Life Safety Code (other applicable NFPA codes) - Detention Facility Health and Sanitation Standards
(DHR)
Copies of the construction permit(s)/modifications shall be maintained and accessible.
Occupancy Permit The facility shall obtain a valid certificate of occupancy as issued by the State Fire Marshal's Office prior to initial occupancy. Inmates shall not be held in a facility once the certificate of occupancy is revoked.
Transition Training The facility's training plan shall provide for training on the use and care of all detention equipment on an as needed basis. This training shall be consistent with the level of training presented during the initial occupation phase. The video taping of the manufacturer's training presentation is encouraged.

19

PHYSICAL PLANT

Although the standards are written to provide guidance to both existing and future facilities, compliance with this chapter can easily be designed into future structures but often is cost prohibitive when added to existing structures. EXisting facilities should balance the desired results with the costs associated with achieving them. It is not the intention of this chapter to require major expenditure to correct minor deviations.

Viewed individually, a single deficiency may not rise to the level ofa constitutional deprivation; however, the courts do review specific conditions and practices in formulating their decisions based on a "totality of conditions" approach. The accompanying standards are responsive to constitutional issues affecting the physical plant which have emerged in recent court rulings. Their application is intended to prompt architectural practices that are humane and responsive to both the constitutional rights afforded inmates as well as the facility administrator's concern for safety, security, and efficiency of the facility.

DESIGN/FLOW

8.01

Durability of Construction Materials In all detention facilities, walls, floors and ceilings shall be constructed with materials adequate to attain the degree of security required for each area of the facility.

8.02

Selection of Furnishings Plumbing and electrical fixtures, furnishings and equipment shall be selected consistent with the security level in which they are to be used.

8.03

Miniaua Design Qualifications The facility design shall:

- Promote the orderly flow of facility traffic - Provide a secure perimeter - Promote staff safety - Control access to inmate occupied areas - Provide adequate separation, and - Provide maximum observation of inmate occupied areas
balancing with privacy considerations.

8.04

Space Allotment Space allotment shall be such that overcrowding does not occur in the admissions area, the program and service areas or the living areas.

20

8.05 8.06 8.07 8.08 8.09 8.10
8.11

Minimum Width of Corridors Corridors shall be of sufficient width to permit the unobstructed passage of food carts, hospital stretchers and other equipment which might be moved to and from areas adjacent to the corridors.
Windows and/or Skylights Windows and/or skylights shall be sufficient to provide natural light to all living areas. The construction or location shall assure security from escape and prevent the introduction of contraband.
Entrance Access The use of stairs should be avoided at the entrance to the booking area; as alternatives, ramps or elevators should be constructed for means of access and egress.
Location of Intake The area for intake, receiving and discharge shall be in close proximity of the point of entry into the facility. By design, the area shall discourage escape attempts.
Intake and Booking The facility shall provide space inside the security perimeter, separate from inmate living areas and administrative offices, for the processing of inmates as they are received into and discharged from the facility.
Provision of Medical Examination Room Every facility shall have an appropriately equipped medical examination room. The examination room shall be designed for the private treatment of inmates by the designated physician and shall provide sufficient, secure storage space for drugs and other medical supplies. The examination room shall be designed in consultation with the designated physician for his use in conducting intake medical examinations prior to assignment to housing and in diagnosing serious illness or in treating minor illnesses.
Location of Staff Posts Staff work stations and control rooms shall be situated to provide the greatest possible degree of observation of traffic flow and internal activities.

21

8.12 8.13 8.14 8.15 8.16 8.11 8.18 8.19

Staff Assistance The facility shall be designed and/or equipped in such a manner that staff and inmates have the ability to summon immediate assistance in the event of an incident or emergency.
Location of Dining Areas Dining or eating areas shall be sUfficiently removed from toilet and bathing areas to prevent offensive or unsanitary conditions from occurring. High security inmates may be fed in their cells.
Classification Separation The facility shall be designed and constructed of sufficient capacity to ensure that inmates can be separated according to the facility's classification plan based on existing laws and regulations.
General Rousing Requirements Inmate living and sleeping areas shall be designed to provide adequate confinement, reasonable privacy, sight and sound surveillance and protection for inmates and staff.
Rousing Location Single (preferred) or multi-occupancy rooms should be clustered in groups no larger than twenty-four (24) around an immediately adjacent and directly accessible day/activity space.
Doraitories Planning shall preclude the use of dormitories for inmates requiring housing in maximum, close, or medium security arrangements. Dormitories shall be used only to house those inmates who do not need to be separated or who pose relatively little risk to the facility or other inmates.
Special Management Cell The facility shall have single-occupancy cell(s) for the confinement of special management inmates. Fixtures in the cell shall be consistent with the intended use.
NOTE: Inmates in this category are usually violent or self-destructive.
Future Expansion The overall facility design should anticipate or provide for the possible expansion of all building components (to include: programs, administrative and support components, in addition to general housing).

22

SECURITY CONDITIONS

8.20

Security Perimeter
All facilities shall establish a security perimeter, to the maximum extent the design permits. The perimeter shall provide that inmates remain within the perimeter and public access shall be prevented without the appropriate authorization.

8.21

Entrances All breaches in the security perimeter shall consist of safety vestibules and/or sally ports. Separate entrances shall be maintained, at a minimum, separating inmate flow from the general public access.

8.22

Sally Ports (Vehicular or Pedestrian) The requirements of a sally port shall be that it is:

- Electronically operated from control - Interlocked - Equipped with a manual override - Visual/audio monitored - That it is in line of sight from control.

Security shall be maintained when the sally port is compromised.

8.23

Inmate Staging Area A secure area shall be provided for the loading and unloading of inmates entering and exiting from the facility.

8.24

Service Access and Security The design of the facility shall allow for service deliveries to be made without compromising the security of the facility.

8.25

Variance of Construction Varying security levels should be prOVided within the facility. Each specific security level should exhibit an architectural treatment specific to its requirements.

8.26

Security of Toilet and Shower Areas Consistent with the facility's security requirements, toilet and shower area shall be designed to prOVide reasonable privacy and dignity to inmates.

23

8.27

Control Roo. An adequate control room shall be secure from unauthorized access and shall be capable of controlling general public access to the facility. The control room shall have immediate access to a sink and toilet.

8.28

Surveillance by Audio/Visual Equipment Where closed circuit television is used, it shall primarily monitor hallways, elevators, corridors or at points on the security perimeter. CCTV shall not be used to invade an inmates personal privacy.

8.29

Monitor(s) Location Sight and sound surveillance equipment, when used, shall be monitored in the control room.

8.30

Access to Inmate Housing Any doorway accessing inmate housing from the booking area shall be designed and constructed to allow a clear view (by sight or CCTV) by detention staff in the booking area.

8.31

Use of Sally Port at Housing A sally port should be used at the access point to inmate housing. When utilized the design shall be such to allow for the passage of a stretcher or other emergency equipment.

8.32

Provision of Arsenal Space Where utilized, arsenal space shall be located as to be controlled by and readily accessible to detention staff but outside the security perimeter of the inmate housing and activity areas.

8.33

Security Hardware Inspection All security devices and safety equipment shall be inspected both physically and Visually on a monthly basis to ensure they are maintained in proper working order. These inspections shall be logged.

SANITARY CONDITIONS

8.34

Heating and Ventilation Provisions shall be made for the maintenance of a comfortable and well ventilated environment within the facility. There shall be a circulation of 10 cubic feet per minute of fresh air for each person occupying the facility. A mean temperature of between 65 degrees and 85 degrees Fahrenheit shall be maintained.

24

8.35 8.36 8.37
8.38 8.39 8.40
8.41

WWIl1nation Levels Illumination systems shall provide a level of twenty (20) foot candles at thirty (30) inches above the floor in all living and activity areas.
Maintenance of Acceptable Noise Levels Provisions shall be made for the maintenance of noise levels not to exceed 70 decibels in the daytime and 45 decibels at night, within the facility in the inmate occupied areas.
Floor Drains/Ma1ntenance All floors shall be of a smooth, easily cleanable nonabsorbent material. Floor drains shall be constructed to serve all cells, dormitories and other areas where necessary to facilitate cleaning. Floor drains shall be located outside the cell space to reduce the incidence of tampering and flooding. Plumbing connections shall be secure from uncontrolled access by inmates.
Emergency Water Shut-off Emergency water shut-off valves shall be constructed for each cell with each housing unit controlled by one master shut-off valve. These valves should be accessible to detention personnel without their haVing to enter the cell.
Plumbing Installation Plumbing and security type fixtures shall be installed properly and shall be maintained in good repair and operating properly. If under repair, inmates shall have access to alternate toilet facilities.
Availability and Location of Toilets There shall be at least one toilet and washbowl or combination unit in each single or multiple occupancy housing unit at a ratio of not less than one toilet and basin or one combination unit for every eight inmates. When access to the individual toilet area is prohibited, the dayroom/exercise area shall have appropriate toilet(s) and wash basin(s) or combination unit(s) available.
Availability and Location of Showers There shall be at least one shower unit for every eight (8) inmates ip.. each housing unit, accessible to inreates without their having to leave their immediate housing area.

25

8.42
8.43 8.44 8.45 8.46

Availability and Location of Drinking Fountains Drinking fountains, with potable water, shall be located appropriately to provide inmate access. When the water from wash basins or combination is potable, either combination units designed for drinking or issuance of single service cup fulfills this requirement.
Provision of Space for Food Preparation Food service spaces and facilities shall be in compliance with promulgated rules of the Department of Human Resources whether catered or prepared on-site. On-site food service preparation areas shall also comply with the applicable life safety code.
Provision of 3anitorial Space The facility shall provide adequate janitorial space. Each janitorial closet shall be equipped with a sink and provisions for the storage of adequate supplies.
Provisions for Mechanical Equipment Space(s) shall be provided for the required mechanical equipment. The space design shall accommodate ease of accessibility of mechanical equipment by servicing personnel. The equipment shall be of a secure design.
Maintenance Policy The facility shall have a written plan addressing procedures designed to accompany normal maintenance, repair and replacement of equipment. Specialized detention equipment shall be serviced, repaired or replaced by qualified personnel on the equipment. This policy shall be reviewed and updated annually.

SPACE PROVISIONS/REQUIREMENTS

8.47

Identification of Major Space Requirement Areas The facility shall provide necessary space requirements to accompany the following activities:

- Receiving/booking - Administrative support - Programs and services - Inmate housing - Storage

8.48

Adequate Space for Reception/Booking Space shall be provided in or immediately adjacent to

26

8.49 8.50 8.51
8.52 8.53 8.54

the booking area for the following admission related activities:
- Restroom facilities A "strip search" area (providing privacy, area for changing/searching of clothing, delousing, and shower accommodations)
- Telephone access - Private interviewing room access - Medical examination room access - Space for identification processing and determination - Intoxication determination - Health screening - Admission related storage
Provision of Facility Related Storage for Admissions Space shall be provided for the storage of detention uniforms, linen, hygiene supplies and other necessary items for issuance prior to admission into general housing.
Provision of Storage Area for Inmate Property The facility shall provide secure storage for the inmate's personal property. When deemed necessary or appropriate, laundering will occur prior to storage.
Provision of Temporary Bolding Cell(s) A holding cell shall be provided for the purpose of detaining an arrestee prior to admission into general housing. This arrangement shall not exceed a period of eight hours. This cell should be equipped with permanently attached seating to accommodate the rated capacity (10 square feet per person). Drinking water and toilet facilities shall be available.
Provision of Detoxification Cell The facility shall have, at a minimum, one special purpose cell for the temporary detention of persons under the influence of alcohol or narcotics.
Provision of Interview Rooms The facility shall provide private interview rooms in the secure area for attorney-client visitation. These rooms shall be equipped to allow for the attorney to notify control if assistance is necessary.
Provision of Storage Area for Property Management The facility shall provide for the secure storage of evidence, supplies and equipment. All storage areas will comply with appropriate life safety code requirements.

27

8.55 8.56 8.57 8.58 8.59 8.60

Administrative Space Space shall be provided for administrative offices, custodial, professional and clerical staff; this space shall include:
- Conference room - Employee lounge - Records storage - Public lobby, and - Toilet, shower, locker area (for staff of both sexes)
Activity - Programming Space The facility shall provide space for the following programs/activities:
- Medical care - Recreation/exercise area (indoors and outdoors) - Visitation - Multi-purpose space (e.g. religious services, barber
work) - Commissary
Provision of Telephone Hook-Op The facility shall have sufficient telephone capacity consistent with the communications requirements of these standards.
Visitation Space The facility shall have adequate provisions for non-contact visitation and, if deemed appropriate, a visiting room for contact visitation. Facility requirements on visitation shall include adequately designed space to permit screening/searching of both inmates and visitors. Space also should be provided for the storage of visitor's coats, handbags, and other possessions not allowed into the visitation area.
Handicapped Access Visiting rooms or other areas of the facility used for public visiting shall be accessible to the handicapped.
NOTE: All parts of the facility which are accessible to the public sh~ll be accessible and usable by the handicapped. Incarceration of the handicapped shall require appropriate housing and facilities access be provided.
Recreation Space Adequate indoor and outdoor recreation space shall be provided and shall be sized to accomodate vigorous physical activity.

28

8.61 8.62 8.63 8.64
8.65

NOTE:

If outdoor recreation space is to double as an emergency release yard the space requirements shall allow fifteen (15) square feet per inmate feet fifty (50) feet from the building perimeter.

Design Capacity of Detention Cell All cells and detention rooms should be designed for single occupacy, however, if multi-occupancy inmate cells are utilized, they shall be designed for no more than four inmates, with a minimum of fifty (50) square feet of floor space per inmate. These cells shall access the dayroom daily.

Limit of Occupancy No detention cell shall house more inmates than the cell is designed to house. All inmates shall be provided a bed off the floor.

Size of Single Occupancy Cells Single occupancy cells shall have at least sixty (60) square feet of cell space providing the inmate spends no more than 10 hours locked in per day; when such confinement exceeds 10 hours there shall be a minimum of seventy (70) square teet of floor space. A minimum of an eight feet ceiling height is required.

Detention Cell Requirements All detention cells, including both single and multioccupancy shall contain the following:

- Toilet facilities - Wash basin with hot and cold running water - Bunk, desk, fixed chair or stool, metal storage
container (for flammable items) - Natural and artificial light

All equipment within the cell area shall be attached with tamper-proof hardware. Light switches and electrical receptacles shall be located outside the cell area.

NOTE: Special management cells are excluded (see 8.18)

Dayroom Location/Space The facility shall have a separate dayroom for each cell block or detention cluster that is adjacent to and accessible from the sleeping area. The design shall be a functional configuration and not a corridor in front

29

8.66 8.67

of the cells. The dayroom area shall provide a minimum of thirty-five (35) square feet per inmate.
Dormitory Space Dormitory housing [more than four (4) inmates] shall provide a minimum of sixty (60) square feet per inmate and a minimum volume of 540 cubic feet per inmate (nine foot ceiling when floor space is minimized).
Emergency Exits Two exits shall be available in each inmate housing area and other high density areas to permit the prompt evacuation of inmates and staff under emergency conditions.

30

FIRE SAFETY

Primary responsibility for fire safety management rests with the facility administrator. The administrator must plan, implement and monitor an effective program to reduce the potential for a fire, and respond rapidly in an appropriate manner to actual fire emergencies. The following standards are not inclusive, but are intended only to assist in addressing fire safety needs.

9.01

Compliance with Life Safety Code Fire prevention regulations and practices shall be in accordance with the latest Georgia promulgated version of the NFPA Life Safety Code to ensure the safety of staff, inmates and visitors.

9.02

Inspection Request The facility administrator shall request in writing that the facility be inspected by a certified local or state fire safety inspector semi-annually.

9.03

Deficiency Upgrading All deficiencies noted in the fire safety inspector's report shall be corrected within the time frame specified.

9.04

Staff Inspection A pre-designated staff member shall conduct a fire and safety inspection at least bi-monthly.

9.05

Detection/Response The facility shall be appropriately equipped with fire safety equipment as approved by local or state fire safety inspectors including:

- Smoke detection - Smoke evacuation - Fire suppression - Self-contained breathing apparatus (minimum of thirty
minute air supply)

9.06

Fire Safety Training Jail personnel shall be trained in the proper use of the equipment listed above. In addition, staff shall be trained and policy shall be in place for:

31

9.07 9.08
9.09

- Provision for detection, alarm and extinguishment of fire.
- Fire prevention and planning, training and drilling in programs for the isolation of fire and transfer of occupants to areas of refuge or evacuation of the building, or protection of the occupants in place.
- Provision of security to the degree necessary for the safety of the public and the occupants of the facility.
Drill Frequency Fire exit drills shall be held with sufficient frequency to familiarize all occupants with the drill procedure and to have the conduct of the drill a matter of established routine.
Design of Alarm Systems The facility shall have comprehensive alarm systems which will signal the control center in cases of emergency. The systems shall include security alarms as well as fire alarms. There shall be one distinct alarm to indicate a fire emergency and all smoke detectors, heat detectors and other fire alerting means shall be connected to sound the fire alarm. The fire alarm system shall comply with the applicable NFPA standards.
Fire Evacuation Plan The facility shall have a graphic fire plan conspiciously posted in the control center and at other locations for review by both staff and inmates. A graphic plan shall be posted in each area normally accesible to visitors.
The plans in visitor areas shall clearly indicate the primary and secondary escape routes from that area. Evacuation routes from all areas shall be shown on the plans in the control center and staff areas. The graphic plans should also include basic procedures to be followed. In addition to the graphic plan, a written fire plan shall be provided which outlines all necessary procedures that need to be followed to provide safety of life and at least the minimum level of security. Fire evacuation plan development shall be coordinated with the Fire Chief of the fire department responsible for protection of the facility.

32

9.10 9.11 9.12 9.13 9.14
9.15 9.16

Means of Egress The facility exits shall be distinctly and permanently marked, visible at all times, kept free of all obstructions and maintained in useable condition.
Evacuation Travel Distance Travel distance to all exits shall be in compliance with applicable Life Safety Code requirements. Each floor of the facility shall contain at least two exits remote from each other.
Mezzanine Structure Exit Requirements Each floor level, considered separately, shall have at least one-half of its individual required exit capacity accessible by exit access leading directly out of that level.
Exterior Keys Keys to unlock the exterior shall be maintained and available to staff at all times. These keys shall be identifiable by both sight and touch.
Emergency Provisions for Electric Doors/Locks Emergency power shall be prOVided for all electrically power operated sliding doors and power operated locks. This emergency power shall automatically operate upon failure of normal power within ten seconds and have a one and one-half hour operational capacity. This power source shall be tested bi-monthly when appropriate.
NOTE: This is in addition to manual override.
Emergency Release Written policy and procedures shall specify the means for prompt release of inmates from locked areas in case of emergency, and prOVide for a secondary release system.
Use of Fire Retardant Materials The facility's mattresses (outside cover and interior) and the padding and coverings on walls, ceilings or floors shall be of materials Which are inherently resistant to flame production and spread, or which are treated and certified to be flame resistant. The materials shall also be chosen for their 1m" level of production of smoke and toxic products. Wall, ceiling and floor fi:"lishes i:: ot!le"-' areas or spaces shall comply with the Life Safety Code of the National Fire Protection Association currently in force. Smoking,

33

smoking materials, matches and lighters shall be strictly prohibited in or near any cells or spaces with padded walls, ceilings or floors.

9.17

Padded Cells

Padded cells shall be protected by both fire resistance

separation and automatic sprinklers.

9.18

plaable Supplies

Written polley and procedures shall govern the storage

and use of all flammable, toxic and caustic materials.

Use of such items by inmates shall only be permitted

under direct supervision of facllity staff.

9.19

Receptacles for Saoldng Mater1als/Refuse

The facility is equipped with noncombustible recep-

tacles for smoking materials and separate noncom-

bustible containers for other refuse at accessible

locations in the 11ving quarters and other locations

throughout the facility.

34

ADMISSIONS, ORIENTATION AND RELEASE

Admissions is required to handle the reception and the
processing of inmates; often unknown to the facility, and unpredictable as to behavior. When correctly handled, problems are minimized, security is maintained and the inmate is either processed out of the facility or detained without incident. Either way, the proper handling through admissions can set the facility climate.

10.01

Admissions, Orientation and Release Written policy and procedures shall govern the admission, orientation and release of inmates. Policy shall include, but not be limited to:

ADMISSIONS PHASE

- Identification of Committing Officer or Authority
- Verification of Arrest/Commitment Documents
- Search of Individual and Possessions
- Identification/Processing - Health Screening - Telephone Calls by Arrestee

ORIENTATION PHASE

- Inventory and Storage of Personal Property/Receipt Thereof
- Rules/Facility Orientation - Issuance of Clothing, Bedding and Linen, and Hygiene
Items - Classification/Housing Assignment

RELEASE PHASE

- Verification of Release Papers/Arrangements - Accounting for Facility Property - Return of Personal Property

10.02

Admissions Report Forms For systemwide consistency, all facilities shall utilize the Georgia Crime Information Center (GCIC) Arrest/Booking report form and the (GCIC) Offender Based Tracking System (OBTS) report form.

10.03

Bonding Newly admitted inmates that are eligible, shall be provided the opportunity to make bond upon completion of the Admissions P~ase of initial processing.

35

10.04 10.05 10.06 10.07 10.08 10.09

Pretrial Release Where statute and ordinance permit, a diversion or release on recognizance (ROR) program should be provided to inmates. If such a release program is conducted, sufficient staff, space and equipment shall be provided to service the program; otherwise, a facility should not undertake such programs.
Telephone Calls Newly admitted inmates shall be permitted at least three local or collect long distance telephone calls during the Admissions Phase.
NOTE: If an inmate is exhibiting destructive behavior or presents an immediate danger, initial access to the telephone may be temporarily withheld.
Processing of 3uveniles/Females During Admission During admission, no juvenile shall be placed or allowed to remain within sight, sound or touch of adult prisoners. Female prisoners shall not be placed or allowed to remain in the same cell or unsupervised areas with male prisoners.
Orientation Each inmate shall receive a thorough orientation to the facility and its operation. Written materials shall be provided, reviewed by the inmate and discussed with a staff member. If an inmate cannot read, the written aaterials shall be read to him/her by a staff member. For inmates who do not speak or understand English every effort shall be made to provide tbis information to the inmate.
Search in General The admitting officer shall conduct a complete and thorough search of the inmate including a search of any prosthesis. Any inmate entering the security perimeter may be subject to an appropriate search. Inmates not entering secure areas or who are expected to be released soon should not be strip searched.
Housing Considerations in Searching Inmates who are neither strip searched nor observed while changing into issued clothing shall be confined in an area which separates them from those who have been.

36

10.10
10.11 10.12

Policy Required for Strip/Body Cavity Search Strip searches and body cavity searches shall only be conducted in accordance with written policy and procedures established by the facility administrator, to include:
- A strip search of such persons shall be conducted by a person or persons who are of the same sex as the person who is being searched.
- A body cavity search of such persons shall only be conducted after a search warrant is issued that authorizes the search, unless there is a legitimate medical reason justifying a warrantless search. This reasoning shall be documented in writing prior to the search. Upon completion, a record of all findings to include cuts, bruises, body vermin, needle scars and other injuries shall be made.
- A body cavity search of such persons shall only be conducted under sanitary conditions by medical personnel.
- A strip search and/or body cavity search shall be conducted in a manner and in a location that permits only the person or persons who are physically conducting the search to observe the search.
- A strip search and/or body cavity search shall be conducted in a professional manner that preserves the dignity of the person being searched to the degree possible. Upon completion of a strip search of such persons, the person or persons who conducted the search shall prepare a record of all unusual findings (e.g., cuts, bruises, body vermin, needle scars and other injuries).
Search of Misdemeanor/Traffic Offenders A person detained or confined for the commission of a misdemeanor or traffic offense shall only be subjected to a strip search and/or body cavity search when the staff member who is conducting the admission process has probable cause to believe that the person is concealing evidence of the commission of a criminal offense, including fruits or tools of a crime, contraband or a deadly weapon, that could not otherwise be discovered, or when it is necessary for any legitimate medical or hygenic reason. Probable cause shall be documented prior to the search.
Search of Felony or Sentenced Inmates A person detained or confined for an alleged commission of a felony, or sentenced to serve a term of imprisonment and who is serving that term in a detention

37

10.13 10.14
10.15

facility shall be subject to a strip search when the person's present or prior behavior indicates that he/she is likely to be concealing contraband or a weapon, or to a body cavity search when reasonable cause exists to believe that a weapon or contraband is being concealed.
Release Procedure Before an inmate is released from the facility, positive identification shall be made of the individual and the authority for release shall be verified. Facility supplies for which the inmate is accountable shall be returned and inventoried.
Convicted Misdemeanant Early Release The facility administrator shall consider the establishment of an early release program for convicted misdemeanants. Within this program there shall be:
- Written policy and procedures - Careful screening and selection procedures - Written rules of inmate conduct and sanctions - A system of supervision to minimize inmate abuse of
program privileges - A complete recordkeeping system - A system for evaluating program effectiveness - Efforts to obtain community cooperation and support
Return of Inmate's Personal Property Upon release, items of personal property, money and valuables returned shall be compared against the inventory of property taken, and the inmate and releasing officer shall be required to sign a receipt for all property returned.

38

CLASSIFICATION

A classification system serves several important functions. In addition to enabling an institution to manage its population more efficiently and effectively, proper classification should be used to protect inmates from threats of violence as well as to guard against health risks created by other inmates. Courts are reluctant to interfere in an institution's classification system, but if the system is nonexistent, grossly inadequate or has broken down, the courts will not hesitate to order the implementation of adequate classification procedures.

11.01

Classification Plan Each facility shall develop a written classification plan specifying the criteria and method used to determine the following:

- Level of risk/danger/escape - Medical status - Housing assignment - Level of supervision - Program of service need - Mental health status - Legal status - Threat to internal order

Concerning newly admitted inmates; the plan shall provide procedures for periodic reclassification of inmates, (i.e. changes in housing, supervision and/or program or service needs) based on a change in the inmate's status or condition. A means of appeal of classification decisions shall be provided for all inmates.

11.02

Physical Separation of Classes of Inmates The facility shall provide separate housing for each of the following categories of inmates:

- Violent or dangerous based on present offense, criminal history, and facility behavior
- Juveniles (sight and sound) - Females (sight and touch) - Persons determined to have communicable diseases
as determined by qualified medical personnel. - Mentally disordered (see 14.21/14.22)

Other physical separations (facilities permitting):

- Unsentenced from sentenced

39

11.03 11.04
11.05 11.06

- Witnesses and civil cases - Community custody, (i.e. work release, weekenders,
trusties) - Special problem detainees (i.e., alcoholics, drug
addicts, physically handicapped) - Disciplinary detention cases - Administrative separation - Persons at risk, (i.e. former law enforcement,
corrections staff)
Violent or Dangerous IDaate Inmates posing a threat of violence or presenting aberrant behavior shall be separate and apart from other violent inmates in addition to separation from the general inmate population.
Management of .Juveniles Written policy and procedures shall require that juveniles, who are subject to trial as adults, are separated by sight and sound from adult inmates, although they may be in the same facility. Juveniles charged with a criminal offense who are not sUbject to trial as adults may be temporarily housed as provided for in State Law (up to 18 hours) but shall have living space separate and removed from the inmate population. Trusties shall not access occupied juvenile quarters.
NOTE: Juveniles charged with status offenses or nonoffender violations shall not be housed in an adult facility.
Management of Females Female inmates shall be maintained in living quarters which are separate from those of male inmates. These separate quarters may be contained in the same structure. Scheduling shall prevent contact with male inmates.
Communicable Diseases The facility administrator shall, based on written guidelines isolate all inmates with active communicable diseases. To determine if such segregation shall be made in the absence of medically trained personnel at the time of booking, prior to placement in a living area, an inquiry shall be made of the person being booked as to whether or not he/she has or has had any communicable disease. Accordingly, temporary housing may be assigned pending medical review.

40

11.07 11.08 11.09

Ment:ally Disordered Inmates The facility administrator should separate inmates who appear to be mentally disordered. Proper documentation shall be required. If a physician's or mental health professional's opinion is not readily available it shall be secured within 24 hours of such segregation or at the next daily sick call, whichever is earliest.
Classification Restrictions Written policy and procedures shall specify that an inmate's race, color, creed or national origin shall not be the basis for classification decisions.
Interaittent Sentenc1ng Facilities utilizing intermittent sentencing should establish control procedures to minimize contact with the general housing. Inmates serving time on intermittent sentencing shall have access to emergency/ medical services, hygiene items, linen, bedding and meals. All other services offered should be contingent on a 48 hour continual incarceration cycle.

41

TRUSTIES

The use of trusties in positions of limited responsibility (i.e. kitchen aide, janitor, etc.) provides an efficient supplement to the detention facility workforce. If supervised correctly, the benefits derived from trusties far outweigh the additional staff supervision required. Administrators however, should be aware that left unchecked trusties will become a liability as the security is breached and contraband flows unchecked. For this reason, if trusties are utilized, the appropriate precautionary measures shall be taken.

12.01

Trusty Assignment Written policy and procedures shall define minimum qualifications necessary in order for an inmate to attain eligibility for trusty status. Appointment to trusty is an administrative decision which may be revoked at anytime without a disciplinary hearing.

12.02

Trusty Eligibility Facilities using trusties shall develop policy and procedures to evaluate and select inmates on criteria which include but are not limited to:

The seriousness of the inmate's offense, danger to the community and to himself and the sentence imposed, - Previous attempts to escape by the inmate, - The inmate's ability to understand directions, - A fourteen (14) day observation period in addition to the inmate's day-to-day behavior. - Appropriate medical/health screening

NOTE: An inmate on appeal for a life sentence or death penalty is prohibited by law from trusty status.

12.03

Employment of Unsentenced Inmates The facility shall not require unsentenced inmates to do work other than personal housekeeping which is necessary to keep thei~ living area clean.

12.04

Trusty Orientation Written policy and procedures shall ensure that newly appointed trusties are provided orientation and training commensurate to the complexity of their duties. The trusty shall be supplied a copy of written rules.

42

12.05 12.06 12.07 12.08

Trusty Duties The facility administrator shall develop written job tasks for trusties that dictate:
- The location and the type of work to be performed. - The type of supervision to be employed for each task. Prohibited tasks and areas shall be identified.
Search of Work Detail Members Work detail members shall be subject to a strip search if moving back into the facility from outside or moving from food service work areas to their living areas. Others will be pat searched upon leaving the work area and returning to their living quarters.
Prohibition of Supervision by Trusties The facility's policy and procedures shall prohibit the practice of allowing trusties to supervise, control or assume authority over any other inmates.
Prohibition Against Inmates Being Utilized as a Private Work Force Written policy and procedures shall ensure that no inmate is allowed to be used for any purpose resulting in the private gain to any individual except:
- Work on private property because of natural disasters - Community service work programs, and - Work release programs.

43

SPECIAL HOUSING

Special housing should only be used when it is absolutely necessary to protect the health and safety of the inmate, other inmates or members of the staff.

An inmate may be placed in special housing at his own request (protective custody), as punishment for a violation of rules (disciplinary isolation), as an administrative measure when deemed appropriate (i.e. famous criminal) or under medical direction.

Special housing does not necessarily translate into punitive measures. The same services and opportunities afforded the general population shall be afforded special housing inmates unless a security risk is noted or a due process hearing has been held.

13.01

Special Housing Written policy and procedures shall provide for the special housing of inmates who:

- Have serious behavior problems - Require protective custody - Require medical isolation

13.02

Special Housing Conditions When administrative separation or medical isolation is used to house an inmate, if his behavior permits, he shall be afforded living conditions and privileges approximating those available to the general inmate population.

13.03

Periodic Review of Inmates Assigned to Special Rousing When an inmate is assigned to special housing, his status shall be reviewed at least every seven (7) days for the first two (2) months and at least every thirty (30) days thereafter to determine if return to normal detention is possible.

13.04

Disciplinary Separation Written policy and procedures shall provide for the disciplinary confinement of inmates who have been found to have committed and been found guilty of serious violations of facility rules and regulations authorizing discipline separation on a gUilty finding.

13.05

Records of Inspection of Separated/Isolated Inmates A permanent log shall be maintained of the detention

44

13.06

and of the staff's inspection of disciplinary, administrative and medical isolation units.
Training for Special Housing Staff Where permanent special housing units are maintained, all staff members who work within this unit shall receive special training in the managment and supervision of special inmates.

MEDICAL AND HEALTH CARE

The facility administrator usually has the responsibility for obtaining medical care for inmates in his facility. The kind and amount of medical services provided will depend on the number of "special" inmates the facility receives. In assessing this responsibility, many courts have ordered sweeping provisions for medical and health care. Although these orders differ in detail, the common elements are that reasonable care and adequate medical attention be readily available to the inmate population.

14.01

Designation of Responsible Physician
The provision of medical services for the facility shall be the responsibility of a designated medical doctor pursuant to a written agreement between the governmental funding agency responsible for the facility and/or the facility administrator and the responsible or qualified medical authority.

14.02

Designation of Receiving Medical Facility The provision of medical services for the facility shall be the responsibility of a designated medical doctor pursuant to a written agreement between the governmental funding agency responsible for the facility and/or the facility administrator and the responsible or qualified medical authority.

14.03

Licensing of Medical Personnel State licensure and/or certification requirements and restrictions shall apply to health care personnel working in the facility the same as to those working in the community.

14.04

Prohibition Against Restrictions The responsible physician shall have no restrictions imposed upon him/her by the facility administration regarding the practice of medicine.

14.05

Conformance to Security Regulations Appropriate facility security regulations shall be followed by medical personnel.

14.06

Operating Procedures Written policy and procedures, approved by the responsible physician shall be followed to include:

- Sick Call - Receiving Screening - Health Appraisal Data Collection - Non-Emergency Medical Services

46

14.07
14.08 14.09 14.10 14.11 14.12

- Emergency Medical and Dental Services - Management of Inmates with Transmittable, Medically
Documented, Communicable Diseases - Job Descriptions for Medical Personnel
Delivery Plan The facility shall provide 24-hour emergency medical and dental care, as outlined in a plan approved by the responsible physician. This shall include arrangements for:
- Emergency evacuation of the inmate from the facility - Use of an emergency medical vehicle - Use of one or more designated hospital emergency
rooms or other appropriate health facilities - Emergency on-call physician and dental services when
the emergency facility is not located in a nearby community.
Preparation of Medical Reports There shall be a quarterly report prepared by the physician and/or his designee for the physicians comments and approval on the health delivery system and the health environment of the facility, and an annual statistical summary made. Submission of these documents shall be to the governing authority.
Treatment by Other Individuals Treatment by medical personnel other than the responsible physician shall be performed pursuant to standing or direct orders from the physician.
Provision of Treatment Space If medical services are delivered in the facility, adequate equipment, supplies and materials, as determined by the responsible physician, shall be prOVided for the delivery of primary health care.
Notification of Availability of Services At the time of admission to the facility, inmates shall receive written/oral orientation information on the procedures for gaining access to medical services. Such information shall also be posted conspicuously within the facility.
Medical Screening at Time of Booking ReceiVing screening shall be performed by the booking officer or designee on all inmates upon admission to the facility and before their placement in the general population or housing area. The findings shall be recorded on a printed screening form approved by the

47

14.13
14.14 14.15

responsible physician. The screening shall be reviewed by medical personnel upon completion of inquiry into:
- Current illnesses and health problems - Medications taken and special health reqUirements - Behavorial observation, including state of conscious-
ness and mental status - Notation of body deformities, tattoos, trauma
marking, bruises, lesions, jaundice, ease of movement, condition of skin, inclUding rashes and infestations - Disposition/referral of inmates to qualified medical personnel on an emergency basis
Completion of Health Appraisal A health appraisal data collection shall be completed for each inmate who remains in the detention facility for more than fourteen (14) days and shall include:
Review of the earlier receiving screening - Additional data to complete the medical and
psychiatric history - Laboratory and diagnostic tests to detect com-
municable diseases, including venereal diseases and tuberculosis as approved by the facility physician - Height, weight, pulse, blood pressure and temperature - Other test and examinations as appropriate - A standardized medical examination with appropriate comments about medical and dental status
Further, qualified medical personnel may collect inmate health histories, vital signs and other health appraisal data. All health appraisal data shall be recorded on the health data forms approved by the responsible physician. The responsible physician or designated medical personnel shall review the results of the medical examination, tests and problem indentification.
Method of Identifying Medical Complaints Inmates' medical complaints shall be collected daily and responded to by medically trained personnel in a timely fashion.
NOTE: Inmates should not be used to collect complaints.
Sick Call Sick call, conducted by a physician and/or other qualified medical personnel, shall be available to each inmate as follows:

48

14.16
14.17 14.18 14.19 14.20 14.21

- Small facilities of less than fifty (50) inmates shall hold sick call once per week, at a minimum
- Medium-sized facilities of fifty (50) to two-hundred (200) inmates shall hold sick call at least three (3) times per week
- Large-size facilities of over two-!1Ur.dred (200) inmates shall hold sick call a minimum of five (5) times per week.
Medical Training for Facility Staff Facility personnel shall be satisfactorily trained in emergency care procedures. Such training shall incorporate the following steps:
- Awareness of potential emergency situations - Notification or observation -- determination that an
emergency is in progress - Transfer to the appropriate medical provider - Recognition of symptoms of illness most common to the
facility
First Aid Training and Preparation All personnel shall have current training in basic first aid equivalent to that defined by the American Red Cross. First aid kits shall be available with the responsible physician approving the number, content, location and procedure for periodic inspection of the kit(s).
Cardiopulmonary Resuscitation (CPR) Training and Certification At least one (1) person per shift in-house shall have current training in receiving screening, in recognition of symptoms of the conditions most common to the facility, and in basic life support, cardiopulmonary resuscitation (CPR) certification.
Provision of Prostheses As determined by the responsible physician, medical and dental prostheses shall be provided when the health of the inmate would otherwise be adversely affected.
Provision of Dental Care Dental care shall be provided to each inmate upon the recommendation of the responsible physician.
Screening of Mentally Disordered Inmates Screening, evaluation and referral for care shall be provided to mentally disordered or retarded inmates whose adaptation to the detention environment is significantly

49

14.22 14.23 14.24
14.2&

impaired. The responsible physician shall have designated in advance specific referral sources.
Actions Regarding Mentally Disordered Inmates Written policy and procedures shall require consultation between the facility administrator and the responsible physician or designated mental health professional prior to the following actions being taken regarding inmates who reasonably appear to be mentally disordered or retarded:
- Housing assignments (see 11.07) - Program assignments - Disciplinary measures - Transfer in and out of institution
Provision of Detoxification Services When not provided in a community health facility, detoxification from alcohol, opiates, barbiturates and other drugs shall be performed at the facility under close supervision as approved by the responsible physician.
Procedures for Use of Pharmaceuticals The facility's policy and procedures, as approved by the responsible physiciar.., for the proper management of pharmaceuticals shall include:
- A formulary - Policy regarding the prescription of all medications
with particularly attention to behavior modifying medications and those subject to abuse - Policy regarding medication dispensing and administration - Policy regarding the maximum security storage and weekly inventory of all controlled substances, syringes, needles and surgical instruments - Policy excluding the use of inmates to dispense medication - Policy that inmates shall not have access to medications
Procedures for the Administration of Medication The person administering medication shall receive training from the responsible physician or appropriate facility and the facility administrator; shall be accountable for administering medications according to orders and, shall record the administration of medications in a manner and on a form approved by the responsible physician.

50

14.26 14.27
14.28 14.29

Components of Medical Record File The medical record file shall contain the completed receiving screening form; health appraisal data collection form, a record of all findings, diagnoses, treatments, dispositions, prescriptions, and administration of medications, notes concerning patient education, and notations of place, date and time of medical encounters and discharges from medical treatment. The method of recording entries in the medical record, and the form and format of the record shall be approved by the responsible physician.
Maintenance and Security of Medical/Mental Health Records Access to the medical/mental health record shall be controlled by the responsible physician. The physicianpatient priVilege applies to these records which shall not be in any way a part of the confinement record. Upon written consent of the inmate, summaries or copies of the medical/mental health record file shall be routinely sent to the facility to which the inmate is transferred.
NOTE: Inmates shall be excluded from access to all medical/mental health files.
Consent for Treatment Informed written consent shall be obtained for all examinations, treatments, and procedures. In the case of minors, the informed written consent of parents, guardian or legal custodian is necessary.
Prohibition Against Medical Experimentation The conduct of medical or pharmaceutical testing or treating for experimental or research purposes shall be prohibited.

51

SANITATION AND HYGIENE

The facility administrator is charged 'with the responsibility of maintaining a sanitary facility. In addition to quidelines from the courts, Georgia has promulgated the "Detention Facility Health and Sanitation Standards" through the Department of Human Resources.

These standards address: water/sewage requirements, toilet facilities, solid waste handling, food service, housing, vermin control, medical services and emergency care, and upkeeping of the facility's grounds.

15.01

Compliance with Sanitation/Hygiene Standards The facility, in its design and operations, shall comply with the applicable state sanitation standards.

15.02

Sanitation Inspection Formal inspection of the facility for compliance shall occur quarterly by authorized state, and/or local sanitation and health officials, or other qualified person. Any noted deficiencies shall be promptly addressed.

15.03

In-House Inspections In addition to the health department or other regular inspections, the facility shall perform weekly scheduled sanitation inspections of all areas.

15.04

Provision of Maintenance Plan The facility shall have a plan to provide for the regularly scheduled maintenance of the physical plant. The plan shall include, at a minimum, the development of a definite cleaning schedule, assignment of duties, supervision of work performed and the provision of supplies. The plan shall require that floors be kept clean and dry, free of any hazardous materials or substances.

15.05

Provision of Water Supply The facility shall have a water supply that complies with all applicable he,alth laws and regulations of both the governing jurisdiction and promulgated standards.

15.06

Disposal of Waste The facility shall provide for the regularly scheduled disposal of waste and trash.

52

15.07 15.08 15.09 15.10 15.11 15.12 15.13
15.14 15.15

Control of Vermin The facility shall provide for the control of vermin and pests.
Shower Upon Admission The facility policy and procedures shall require that upon admission to the general inmate population (cell assignment), inmates receive a shower and be suitably clothed.
Access to Showers The facility shall ensure that inmates have daily access to showers.
Water Temperature The facility shall prov~ae hot and cold running water under pressure or tempered a~d cold water at washing facilities, sinks and laundry equipment.
Cleaning Clean clothing and towels shall be provided at least twice weekly or two changes of clothing and towels, and clothes washing facilities shall be made available to each inmate.
Special Clothing Special clothing shall be provided to sentenced inmates who participate in special work assignments. Exchange of this special clothi~g for cleaning shall be on an as needed basis.
Bed Linens Clean bed linens shall be supplied for each new aam~s sion and at least once weekly thereafter with the following exceptions: those inmates detained for less than 12 hours, and those with incomplete awareness of the proper utilization qf such linens. Blankets and mattresses shall be sterilized as often as necessary.
Disinfecting Common Use Items Common use items such as shoes, hats, pillows and mattresses usually supplied by the detention facility but not washable shall be disinfected by an approved method before being used by a different i~dividual.
Mattress Covers Provision of washable or cleanable mattress covers shall satisfy the requirements for disinfection of mattresses and pillows. Covers shall be laundered or

53

15.16 15.17 15.18 15.19

cleaned as necessary, to include a minimum of twice a month.
Hygiene Items Provisions shall be made so that inmates can regularly obtain the following minimum hygiene items: soap, toothbrush, toothpaste or toothpowder, comb and toilet paper. Special hygiene materials for women shall be provided as appropriate.
Shaving Supplies Shaving supplies including soap and razor shall be issued and used under supervision. Inmates requiring special material shall have received prior approval from the facility administrator.
Hair Care Provisions shall be made so that inmates can obtain haircuts or other hair care appropriate to personal hygiene.
Indigent Costs Hygiene items or services shall be provided by the facility to indigent inmates free of charge.

54

INMATE COMMUNICATIONS

Inmates have a right to adequate communication access with the outside world. In addressing communications, two distinct categories have emerged, privileged and nonprivileged communications. Persons defined under privileged communications include identifiable attorneys, governmental officials, court officials, and members of the press. Since these persons are perceived as a lesser threat to the facility security, the courts have refrained from providing the detention staff with the same powers to access, monitor and censor off-site communications. Privileged on-site communications is discussed in "Legal Access". Those persons not included in privileged communications must conform to nonprivileged communication regulations.

16.01

Determination of Mail Policy Written policy and procedures shall govern the mail an inmate may send or receive.

16.02

Limitations on Mail Privileges There shall be no limitations on the volume of mail an inmate may send or receive except where there is reasonable justification for such limitation.

16.03

Time Limit on Processing of Mail
Written policy and procedures shall require that incoming or outgoing mail shall not be held for more than twenty-four (24) hours, excluding weekends and holidays.

16.04

Identification of Privileged Mail The facility shall permit inmates to send or receive sealed letters to or from specific classes of persons and organizations, including, but not limited to: Court Officials, Legal Counsel, Officials of the Confining Authority, Government Officials, Administrators of Grievance Systems, Members of the State Board of Pardons and Paroles, and the Media. Privileged mail may be opened and inspected for only contraband by detention staff in the inmates presence.

16.05

Inspection of Mail Nonprivileged mail, both incoming and outgoing, may be inspected and reviewed to determine if the safety and security of the facility is threatened, however, such mail shall not be censored except where there is clear and convincing evidence that such correspondence poses a threat to the institution.

55

16.06
16.07 16.08 16.09 16.10 16.11 16.12

NOTE: Censorship guidelines to be followed must be in writing.
Inspection for Contraband in Mail Written policy and procedures shall provide for the inspection of inmate mail to intercept money transfers (i.e., cash, checks, money orders) and contraband. If any of these items are intercepted, the inmate shall be notified. If a money transfer is intercepted, it shall be held as inmate property and credited to the inmates's account.
Postage Allowance for Indigents Written policy and procedures shall provide that indigent inmates receive a postage allowance sufficient for privileged mail. In addition, indigent inmates shall be provided sufficient postage to allow for the mailing of up to three (3) letters for nonprivileged mail per week.
Inmate's Access to Telephone Written policy and procedures shall provide for the inmate's reasonable, private access to a telephone. Such procedures, including any limitations, shall be in writing and posted so as to be conspicuous to inmates.
Right of Access to Media The facility shall allow each inmate access to the media. This access shall be constrained only by the facility's normal telephone and mail schedule. On-site access by the media need not exceed that access afforded to the general public.
Scheduling of Visiting Hours Visiting hours should be scheduled during the day .and evening hours to permit visitors whose schedules may not allow daytime visits to see inmates. Visiting days should be scheduled at least twice weekly.
Posting of Visiting ~ours A schedule for regular and consistent visiting hours shall be established and conspicuously posted for the use of both inmates and visitors.
Special Visits Written policy and procedures shall provide for special visits with inmates. The limitations on such visits shall be specified by the facility administrator.

56

16.13 16.14 16.15 16.16
16.17 16.18

Eligible Visitors Written policy and procedures shall limit visiting to adult members of the inmate's immediate family, inmate's spouse, children of the inmate's immediate family accompanied by an adult, and adult friends of at least eighteen (18) years of age who have been designated by the inmate, submitted in writing, and approved by the facility administrator.
Registration of Visitors The facility shall require visitors to register upon entry into the facility and shall also identify the circumstances under which visitors may be searched.
Records of Visits The facility shall maintain a record of all visits with an inmate. The records shall contain, at a minimum, the following information: Name, address, relationship to inmate, purpose of visit (i.e., attorney, personal), date of visit and time of visit.
Security of Visits Where complete separation of inmate and visitor is not maintained, the inmate and/or visitor shall be searched within legal constraints for contraband before and after each visit.
NOTE: When it can be shown that contact visitation jeopardizes the facility security, it may be prohibited.
Supervision of Visits All visits shall be supervised by a detention staff member with visiting persons kept under supervision to prevent the passing or leaving of contraband. The number of visitors allowed at anyone time may be limited by the facility design.
Control of Visiting Area The visiting area shall be thoroughly searched by detention staff before and after each visitation period.

57

LEGAL ACCESS

An individual accused of a crime has a fundamental right to legal access. This right is protected by the Fifth and Sixth amendments and may not be limited unreasonably. Since this right is not altered upon conviction, all inmates have access to the courts, attorneys or legal materials. Facility administrators shall ensure this access is adequate, effective and meaningful.

17.01

Right of Access to Courts The facility shall protect, to the fullest extent possible, each inmate's right of access to the judicial process.

17.02

Right of Access to Legal Counsel The facility shall ensure and facilitate the right of inmates to have confidential access to their attorney(s) or their identified legal representatives.

17.03

Right of Access to Legal Assistance Where inmates are not represented by legal counsel, the facility shall ensure that inmates have reasonable access to legal assistance or law library facilities.

17.04

Provision of Application for Appointment of Counsel
Written policy and procedures shall ensure that inmates claiming to be indigent and without legal counsel, are provided an Application for Appointment of Counsel and Certificate of Financial Resources.

17.05

Scheduling for Legal Access Visitation Written policy and procedures shall define procedures for handling legal access. Restrictions on legal access shall be limited to reasonable hours and identified concerns for security and order at the time of the visit.

58

FOOD SERVICE

The goal of food service in a detention facility should be to provide meals that are nutritionally adequate, palatable and attractive, produced under sanitary conditions and are produced at a reasonable cost in terms of ingredients and personnel.

The following standards shall apply to both in-house preparation and catered food services.

18.01

Provision of Food Service The facility shall provide nutritionally adequate meals for its inmates. All menus shall be planned or approved in consultation with a trained dietitian to ensure that minimum nutritional allowances are met.

18.02

Frequency of Meals Inmates shall be provided with at least two (2) hot meals every twenty-four (24) hours with no more than a fourteen (14) hour period between any two (2) meals. In addition to the required two (2) meals, it is recommended that a third meal be provided.

18.03

Medical Diets Special medical diets for inmates shall be made available upon medical authorization. Such diets shall be prescribed only by a physician or registered dietitian and shall be in writing, directed to the food service manager or facility administrator. Special diets shall conform as closely as possible to the food served other inmates.

18.04

Religious Diets Special diets shall be provided where reasonably possible when inmates' religious beliefs require adherence to dietary laws. Provisions shall be made for such special diets as approved after consultation with the facility Chaplain or other religious authority.

18.05

Meal Palatability Meals should be palatable and should be served as soon as possible after preparation and at the appropriate temperature.

18.06

Maintenance of Meal Records The facility shall maintain daily records of the number of meals served. Such records should set forth the

59

18.07 18.08 18.09 18.10 18.11
18.12 18.13

menu, the number of meals served, and the number and menu of special diet or other "non-menu" meals served and the number of meals refused.
Food Preparation All meals shall be prepared (except when catered) and served under the direct supervision of staff to ensure that favoritism, careless serving or waste is avoided.
Service of Meals Meals shall be delivered in a sanitary manner and served with single-service eating and drinking utensils.
Food Service Staff The facility administrator shall ensure that all persons assigned to food services are carefully screened to ensure that they are in good health and free from communicable disease or open wounds.
Food Storage Facilities The facility shall have sanitary, temperature-controlled food storage facilities. Special attention should be given to the control of vermin in these areas.
Food Service Inspections Written policy and procedures shall provide that all food service areas and equipment within the facility are inspected weekly for sanitation and safety requirements by administrative personnel. Food preparation shall also be inspected weekly to ensure menu compliance.
Prohibition of Food for Disciplinary Purposes Written policy and procedures shall ensure food is not used nor the menu varied as a reward or disciplinary sanction.
Compliance with Laws and Regulations All food service personnel, equipment and facilities shall comply with applicable state and local health laws and regulations. Further, food service facilities and equipment shall meet established safety standards.

60

VOLUNTEERS

A number of community services are available to the detention facility that can coordinate assistance. In planning for these services, the facility administrator should consider such facility conditions as security, location and control, and inmate qualifiers such as length of stay and status of inmates.

Once selected and implemented, volunteer services provide many positive benefits to the detention facility including an economical way to enhance inmate programs, a means to educate the community to the needs of the facility and an effective way to build community relations.

19.01

Volunteer Assistance The facility administrator should seek volunteer assistance from citizens and agencies in the community where appropriate.

19.02

Screening of Volunteers Written policy and procedures shall provide for the screening and selection of volunteers.

19.03

Supervision of Volunteer Programs If volunteer programs are used, written policy and procedures shall ensure a staff member is assigned the responsibility of administering the program and the lines of authority are specified.

19.04

Volunteer Training Written policy and procedures shall ensure that prior to assignment, each volunteer completes an orientation appropriate to the nature of the assignment.

19.05

Conduct of Volunteer Workers Written policy and procedures shall require each volunteer to adhere to all facility rules and regulations, and be qualified to provide the services assigned.

19.06

Administrato~'s Right to Terminate Volunteer Services If volunteer programs are used, policy and procedures shall provide that the facility administrator has the authority to curtail, postpone or discontinue the programs for cause.

61

INMATE PROGRAMS

Living conditions for sentenced inmates are governed by the prohibition against cruel and unusual punishment. Pretrial detainees may not be punished at all under the due process clause. While inmates have no constitutionally guaranteed right to specific rehabilitative, vocational or educational programs, the facility administrator can impose no greater restrictions than those necessary to ensure the safety, security and order of the facility. To insure facility order and to meet the necessary legal requirements inmates should be provided with reasonable opportunity to participate in meaningful activity.

20.01

Right to Religious Practices Written policy and procedures shall ensure the constitutional rights of inmates to voluntarily practice their own religious activities, subject only to those limitations necessary to maintain the order and security of the facility.

20.02

Development of Exercise/Recreation Plan The facility administrator shall provide that all inmates have the opportunity to participate in an average of (6) hours of exercise and/or recreation outside the cell per week except where the security and safety of
the facility is threatened.

20.03

Operation of Inmate Commissary The facility administrator shall establish, maintain and operate a commissary/canteen in the detention faci-
lity. Inmates shall be provided with a printed list of approved i" ms that may be purchased and their
prices.

20.04

Basic Education Services Where vocational/educational services are provided, ~he facility administrators should ensure they include, at a minimum, basic courses to eliminate illiteracy, General Education Development (GED) courses and cor-
respondence courses.

20.05

Library Services Where resources are available in the community, library services shall be made available to all inmates.

20.06

Legal References When the facility provides a general library onsite, this library should contain basic law library materials to include:

62

20.07 20.08

- Black's Law Dictionary - Lafave and Scott Criminal Law - Molar Georgia Criminal Law - Davis and Schulman Georgia Practice and Procedure - The Official Code of Georgia, unannotated, or those
volumes of the Official Code of Georgia which include the Georgia Constitution, Crimes and Punishment, Criminal Procedure, Law Governing Jails and Prisons, Domestic Relations, Evidence.
Provision of Drug and Alcohol Counseling Programs When community resources permit and when the need is present, counseling and program services for inmates with drug and alcohol problems should be made available.
Equal Access to Programs and Services Written policy and procedures shall ensure equal access to applicable facility programs and services for both male and female inmates.

63

DISCIPLINARY PROCEDURES

Inmate rules and regulations are developed to ensure order
through the identification of acceptable inmate behavior within the facility. Inmates should be provided privileges and shall be provided constitutional rights. As punishment for violating facility rules and regulations, an inmate's privileges may be withheld for cause without a due process hearing. When an inmate's constitutional rights are to be restricted, a due process hearing must be offered the inmate as established in these standards.

21.01

Rules of Conduct The facility shall have written rules of conduct which must be observed by inmates assigned to the facility. The written rules shall specify the penalties that will be imposed for violation of the rules.

21.02

Posting of Rules
Written facility rules listing all chargeable offenses and the range of punishment and disciplinary procedures to be followed shall be conspiciously posted in the inmate housing areas. All inmates shall have meaningful access to these rules.

21.03

Minor Violations of Discipline Rules Written rules of conduct shall contain guidelines for informally resolving minor inmate violations of disciplinary rules.

NOTE: A single minor violation can result in the restriction of privileges only.

21.04

Submission of Disciplinary Report Written policy and procedures shall require that employees initiate a disciplinary report within twentyfour (24) hours upon observation or notification where they have a reasonable belief that an inmate has committed a serious violation of facility rules or several minor violations.

21.05

Disciplinary Procedures Written facility rules shall outline the procedures to be followed in a disciplinary hearing resulting from major violations of inmate conduct rules. These procedures shall include the following administrative due process guarantees:

64

21.06 21.07 21.08 21.09

- Written rules specify offenses - Rules provide sanctions of penalties - Inmate is made aware of rules and sanctions - Inmate has the right to request a hearing - Inmate receives written notice of charges prior to
hearing - Inmate receives prior notice of time of hearing - Continuance is allowed to prepare for defense - Impartial officer or board conducts hearing - Inmate has an opportunity to appear at hearing - Inmate hears evidence, except confidential
information - Inmate is allowed to make own statement - Inmate calls relevant witnesses - Inmate may be represented by a facility staff
member - Decision is based solely o~ evidence - Decision is rendered in writing - Record is made of hearing - Appeals process is available - Decision is reviewed by facility administrator - Complete record of the process is maintained
Disciplinary Investigation An investigation shall be started within forty-eight (48) hours of the reporting of a rule violation. This requirement can be waived only in the event of extraordinary circumstances.
Inmate Notification of Charges An inmate charged with a major rule violation shall be notified in writing of such charges as soon as possible, but no longer than twenty-four (24) hours following the conclusion of the investigation, and at least twenty-four (24) hours before his appearance before the disciplinary hearing officer.
Prehearing Confinement Prior to the disciplinary hearing the facility should provide for the confinement in an individual cell of an unruly inmate who is charged with a rule violation whose actions or behavior endangers the safety of others or the security of the facility.
Prosecution for Criminal Offenses Facility rules shall provide that, where an inmate allegedly commits an act prohibited by statutory law, the case may also be referred for criminal prosecution.

65

21.10 21.11 21.12 21.13 21.14 21.15 21.16 21.17 21.18

Appointment of Hearing Officer The facility administrator may delegate to an impartial hearing officer the authority to conduct disciplinary hearings.
Hearing Schedule Written policy and procedures shall ensure that inmates charged with rule violations receive a hearing within seventy-two (72) hours, excluding weekends and holidays, after being notified of charges.
Right of Inmate to Appear at Hearing Inmates charged with rule violations shall have the opportunity to be present at the hearing, unless their behavior justifies their removal from the hearing.
Right of Inmate to Call Witnesses Inmates shall be allowed to call relevant witnesses and present evidence in their defense at disciplinary hearings unless it can be shown this would unduly be hazardous to facility safety or corrections goals.
Representation of Inmate by Staff Member Inmates, upon request shall be allowed to be represented at the disciplinary hearing by a staff member in the event that the inmate cannot defend himself. There is no right to formal counsel.
Notification and Record of Decision Upon the rendering of a guilty verdict, a copy of the hearing officer's decision along with the reasons for the decision rendered shall be presented to the inmate. A second copy shall be kept in the inmate's file.
Post-Hearing Confinement An inmate shall not be placed in disciplinary detention for serious rule violations until after the conclusion of the disciplinary hearing. A sanctioning schedule shall set limits on the length of disciplinary detentions.
Right of Appeal Inmates shall be granted the right to appeal decisions of the disciplinary hearing officer(s) in writing to the facility administrator or his designee within ten (10) days of the decision.
Maintenance of Record All disciplinary reports, regardless of disposition, shall remain in facility files to document the findings of the investigation and hearing.

66

GRIEVANCE PROCEDURES

A well-founded grievance system provides administrators with an in-house review of inmate complaints. In addition to uncovering potential problems, the courts will typically remand inmate complaints back to the facility for disposition prior to any formal court review when a recognized grievance procedure is in place.

A facility administrator must be afforded the flexibility to control the day to day operations of the facility as opposed to the operation being governed by rigid court gUidelines. The grievance procedure system is one tool that may ultimately determine who will run the facility.

22.01

Requirement of Grievance Procedures Written policy and procedures shall ensure that inmates have a grievance procedure which shall be made available to all inmates, regardless of the inmate's status. These procedures shall include provisions for:

- Responses, within a reasonable time limit, to all grievance complaints
- Advisory review of grievances - Equal access by all inmates - Guarantees against reprisal - Resolving legitimate complaints - Grievance appeals

22.02

Opportunity for Communication of Grievances Written policy and procedures shall ensure inmates have regular access to staff members to ensure presentation of their problems without undue delay. Grievances handled informally shall be noted.

22.03

Response to Grievances Grievance procedures shall ensure that within a reasonable time, not to exceed 15 days, an inmate receives a written response to complaints to include reasons for the decision.

22.04

Investigation of Inmate Complaints The facility administrator shall develop policy and procedures to investigate inmate complaints.

22.05

Protection Against Reprisal Written policy and procedures shall ensure that an inmate does not suffer any reprisal from staff or inmates for participating in the grievance procedures.

67

22.06

Grievance Appeals
Written policy and procedures shall ensure that the grievance system includes at least one upward level of appeal. The attorney representing the governing authority shall be notified of all grievance appeals' and the action taken.

68

SECURITY, SUPERVISION, AND SURVEILLANCE

Surveillance cannot replace supervision nor will mechanical and procedural methods of supervision suffice alone. There is no substitute for person-to-person supervision. Security, supervision, and surveillance are all necessary to the facility.

The major difference between surveillance and other forms of supervision is the degree and kind of contact between inmates and staff. Surveillance can only monitor and cannot direct ac-
tivities.

23.01

Security Policies and Procedures Security policies and procedures shall be written, operational, and include the following:

- Control and recovery of contraband - Visitor and visit control - Delivery and service procedures
- Prohibition of firearms in inmate areas - Search and shakedown schedules and procedures - Escort of inmates outside security areas - Escape prevention and action plan - Tool, medication, key, and weapon control procedures - Count procedures.

23.02

Maintenance of Operations in Work Stoppages The facility shall have a plan that provides for continuing operations in the event of work stoppage or other job action. All supervisory personnel shall become familiar with this plan.

23.03

Contraband Searches Searches of the facility areas accessible to inmates and the searching of inmates to control contraband shall occur on a weekly basis. Isolated security "spot checks" shall be conducted on a daily basis.

23.04

Searches Upon Breaching the Perimeter Inmates shall be properly searched whenever entering or leaving the security perimeter.

23.05

Search of Non-Authorized Personnel Non-authorized personnel who seek to enter the security area of the facility shall not be permitted admission if they refuse to submit to a requested search conducted by a staff member of the same sex.

69

23.06 23.07
23.08 23.09
23.10 23.11 23.12

Inspection of Materials Delivered to or Transported from the Facility All materials delivered to or transported from the facility shall be inspected for contraband prior to distribution.
Security Inspection At least weekly physical and visual inspections of locks, bars, windows, masonry, ventilator covers, access plates, protection screens, doors and other security equipment shall be conducted by the administrator or his/her designee. The date, time and result of these inspections shall be recorded in a log. The facility administrator shall take appropriate steps to correct all identified problems.
Lock Maintenance There should be a scheduled maintenance procedure to ensure that locking devices do not become corroded, rusty and otherwise inoperative. Emergency keys also should be checked regularly to ensure that they work.
Carrying of Weapons Except in emergency situations, weapons are permitted only in designated areas to which inmates have no access. Nu visitors, including law enforcement personnel, are permitted to possess or carry weapons w~thin the facility: The facility shall provide for the temporary safe storage of weapons belonging to facility personnel and visitors. This storage container should consist of individual compartments, each with an individual lock and key, for use by officers entering the facility.
Armed Employees Written policy and procedures shall provide that, with the exception of emergencies, armed employees are assigned only to positions that are inaccessible to inmates.
Secure Areas for Storage of Items Provisions for the security of keys, weapons, drugs and medications, tools, valuables, records and other materials and supplies ~hall be made. Additional secure storage areas for weapons shall be provided outside of the areas that are accessible to inmates.
Availability of Tools and Cutlery The distribution and utilization of tools, cutlery and other sharp instruments within the facility shall be controlled and supervised by detention personnel.

70

23.13 23.14
23.15

shift. Outside owned items shall be checked at entry and exit.
Prohibition of Padlocks as Security Locks Padlocks shall not be used as security locks nor shall they be used as supplementary locking devices on any door or window controlling the movement of inmates.
Key Control All facilities shall have a key control system. This system shall include but not be limited to the following elements:
- A key control center which is secure and inaccessible to unauthorized persons at all times.
- An accounting procedure for issuing and returning keys.
- A procedure for immediate reporting and repairing of any broken or malfunctioning key or lock.
- A set of duplicate keys to be maintained in a separate, secure place, which is readily accessible during emergencies.
In addition, the key control system shall include but not be limited to the following provisions:
- No inmate shall ever handle keys used to operate dete:ltion facility security locks.
- Keys operating locks to outside doors and/or gates will not be in the confinement area except in an emergency.
- Emergency keys and keys to control security areas (e.g., arsenal) must be clearly marked and only be issued in accordance with written procedures established by the facility administrator.
- Precautions similar to those outlined above shall be taken to insure the security of all non-key-operating locking devices (e.g., electrical switches, levers).
Facility Security All security perimeter entrances, control center doors, cell block doors and all doors opening into a corridor shall be kept locked except when used for authorized

71

23.16 23.17 23.18 23.19
23.20 23.21 23.22

admission or exit of employees, inmates, visitors, or in emergencies. Doors to vacant units, unoccupied cells and storage rooms shall be locked at all times.

Security of Control Posts Exit and entry control stations shall be separated from the pUblic and inmates by security barriers, and shall be protected from direct observation from outside of the facility. Inmates shall not have access to control posts.

Location of Control Posts Facility control posts shall be located in or immediately adjacent to ~nmate living areas to permit officers to hear and respond promptly to calls for help.

Staff Strength The facility shall have sufficient staff to perform all functions relating to the security, control, custody and supervision of inmates.

Prohibition on Inmate Control Written policy and procedures shall prohibit inmates from supervising, controlling, or exerting or assuming
any authority over other inmates.

NOTE:

Staff members are responsible for the safety and control of inmates and for ensuring the security of the facility. These responsibilities shall not be delegated to inmates.

Inmate Movement Written policy and procedures shall provide that staff regulate inmate movement in the interests of safety, order and control.

Count Procedure Each facility shall have a written policy describing the system of counting inmates. Formal counts shall be completed with an official entry made in the daily log after each mass movement and at least once each eight hours.

Inmate Contact Inmates shall be able to contact detention staff at all times. An audio communication system which permits inmate contact shall be used to augment staff supervision when a staff person is not within normal hearing distance of the inmate.

72

23.23 23.24 23.25
23.26

Internal Security Practices Detention officers shall not enter a high security cell block without backup assistance from another staff member, nor shall they enter a high risk security area with keys and/or weapons that would allow exit through the outer perimeter.
In-Person Surveillance Direct, in-person surveillance of each inmate shall be conducted on an irregular schedule, no less than every sixty minutes. Hourly checks must be logged.
The following classifications and physical arrangements require increased documented surveillance at intervals of no more than fifteen minutes. Suicidal, assaultive, escape risk, mentally/emotionally disordered and inmates recovering from intoxicants.
Inmates confined to special housing or housing and day areas which serve potentially incompatible classifications; multiple-occupancy holding areas; padded or rubberized rooms or cells shall receive in-person surveillance at intervals of thirty minutes.
Physical Force Physical force shall be employed only when reasonably necessary for the following:
- Self-defense from an assault by an inmate. - Defense of third persons from an assault by an
inmate. - Prevention of riot, escape, or other crime. - Protection of property (i.e. flooding or fire) - Controlling or subduing an inmate who refuses to
obey the facility rules governing inmate conduct. - Controlling an inmate to prevent self-inflicted
harm.
Only the amount of force reasonably necessary to control a given situation shall be used.
Use' of Force Examination/Treatment An examination and/or treatment by in-house medical personnel or outside emergency medical services shall be provided to inmates and/or staff involved in any use-of-force as soon as possible following the incident when:
- A person involved has obviously suffered physical injury, or
- A person involved.complains of an injury or requests

73

23.27 23.28 23.29
23.30

a medical examination, or - More than slight physical force has been employed.
The examination and/or treatment resulting from the use-of-force incident shall be documented.
Use of Force Reports A written report shall be prepared and submitted to the facility administrator following all uses of force. This report shall contain a detailed account, including but not limited to:
- Who was involved - The force that was used - Justification for the use of force
Protection Against Corporal Punishment The facility policy and procedures shall protect inmates from personal abuse and corporal punishment by detention staff. No facility shall tolerate the practice of personal abuse or corporal punishment.
Daily Activity Log A written entry (e.g., On a facility log) shall be made of all significant activities occurring within the detention facility to include but not be limited to:
- Surveillance checks - Security inspections - Prisoner counts - Use of force - Disciplinary actions - Movement inside and outside - Medical treatment - Feeding - Inmate vandalism (e.g., destruction of facility
property, flooding or other acts of vandalism). - Critical incidents (e.g., fires, assaults, attempted/
completed suicides anq escapes, and other deaths).
Transporting Policy Written policy and procedures governing the transportation of inmates outside the facility shall be operational and shall include at a minimum:
- Armed supervision of inmates - Use and security of facility vehicles - Searching and preparation of inmates - Utilization of security devices - Security of weapons used by staff

74

23.31

Guarding of Inmates When an inmate requires hospitalization he shall be guarded on a 24-hours-per-day basis unless one of the following conditions have been satisfied: The inmate is not in need of custody supervision; or the inmate 1s medically incapacitated in the opinion of the attending physician.

75

EMERGENCY PROCEDURES

Emergency procedures must be based on objectives that are consistent with the facility philosophy for the safety of staff and inmates. Without identified emergency plan objectives only rudimentary procedures for handling emergencies are in place. The objectives of emergency plans are:

- To provide guidelines and instructions to facility staff on how to react to abnormal situations
- To protect lives of staff and inmates during unusual situations
To provide measures for controlling inmates in emergency situations - To minimize the magnitude of the disorder

24.01

Emergency Plans Written policy and procedures for emergency situations shall be operational, including but not limited to:

- Escapes - Taking of Hostages - Fires - Riots/Other Disturbances - Food Poisoning - Outbreaks of Communicable Diseases - Hazardous Material Contamination - Civil Disturbances in the Community - Natural Disaster - Suicide - Other Deaths - Job Actions

The plan shall outline detention staff responsibilities, evacuation procedures and sUbsequent dispostion of the inmates. Such plans shall be formulated in cooperation with the appropriate agencies.

24.02

Emergency Plan Training All facility personnel shall be trained in the implementation of written ~mergency plans to include quarterly practiced emergency procedures.

24.03

Emergency Response Team Where there is a special unit of employees to assist in the event of disturbances, those employees shall be selected and evaluated continously according to written criteria and receive special training in methods of negotiation and emergency situation management.

76

24.04 24.05
24.06 24.07 24.08 24.09

Emergency Response Equipment Emergency response and evacuation equipment shall be regularly maintained and shall be of sufficient quantity that all active response personnel are properly equipped.
Emergency Power and Lighting Capability In all facilities there shall be a source of emergency lighting capable of providing minimal lighting in housing units, activity areas, corridors, stairs, other exit access routes and central points. In addition to, or incorporated with, an emergency lighting system, there shall be an emergency power system for operating security overrides of housing doors, providing power to essential building system, and maintaining communications and alarm systems. Emergency lighting and power systems shall meet the minimum provisions of the official State Building and Electrical Codes.
Overcrowded Conditions The facility shall specify procedures to follow and alternate space arrangements in the event arrest(s} exceed the maximum capacity of the facility or other space compromising situations occur.
Development of Contingency Plans The facility shall have contingency plans and procedures developed to guide the separation or evacuation of those inmates desiring to leave the area of an on-going incident which compromises a portion of the faciity's physical plant or arrangements.
Use of Restraints The facility's policy and procedures shall provide that instruments of restraint are used only as a precaution against escape during transfer, for medical reasons upon direction of medical staff, and as a prevention against self-injury, injury to others or property damage as approved. Restraints shall be applied only during the time absolutely necessary.
Crime Scene Integrity When a crime is suspected to have been committed within the facility, medical aid, searches and the preservation of evidence shall be governed by written policy and procedures.

77

24.10 24.11 24.12 24.13 24.14 24.15 24.16

Weapons Training All personnel authorized to use firearms or non-lethal weapons or chemical agents shall be trained on a continuing, inservice basis. Those carrying firearms shall qualify annually.
Weapon Control Written policy and procedures shall regulate the availability, control and use of firearms, ammunition, chemical agents and related security devices, and ensure that sufficient security equipment is available to meet facility needs.
Security of Weapons Storage Written policy and procedures shall provide that firearms, ammunition, chemical agents and related equipment are stored in a secure but readily accessible area. A firearms clearing barrel should be provided so that weapons could be safely cleared before storage.
Weapons Inventory Written policy and procedures shall require that firearms, chemical agents and related security equipment be physically inventoried at least quarterly to determine their condition and expiration dates, if applicable.
Weapons Distribution Log Written policy and procedures shall require that a written record be maintained of both routine and emergency distribution of security equipment.
Report of Weapons Usage Written policy and procedures shall require that personnel discharging firearms or using chemical agents submit a written report to the facility administrator or his designee detailing the circumstances and justification for such use.
Inmate's Death When an inmate dies suddenly without an attending physician, or as a result of violence, the coroner or medical examiner shall be immedately notified. The medical examiner shall perform a post-mortem examination or autopsy either on-scene or if inconvenient, at the nearest pUblic hospial or morgue. The body shall not be removed until photographs and a thorough investigation of the premises has been made by the proper investigating authority (outside law enforcement investigative force).

78

GlOSSARY
Access to Courts
The delivery of, or arrangement for, any written or verbal communications between an inmate and his attorney or the Court, by the detention facility.
Admission
The initial reception and processing of an inmate brought into the detention facility.
Administrative Separation
Separation of an inmate from the general population, when the continued presence of the inmate in the general population would pose a threat to life, property, self, staff, or other inmates or the safe and orderly operation of the facility. Inmates pending investigation of a rule violation may also be included. Persons assigned to administrative separation are provided the same privileges as the general population.
Audit
An examination by a person from outside the agency who verifies the accuracy of specific records and documents. The findings of the investigation are typically recorded in a written report.
Body Cavity Search
The examination of an inmate's rectum, vagina, mouth or other body cavities for weapons, drugs and other contraband. The search should be conducted by qualified medical personnel and be based upon probable cause.
Booking
Procedures that occur during the admission into a detention facility of a person charged with or convicted of an offense. This process includes fingerprinting, photographing, medical screening, and collecting personal history data.
Budget
A written fi nand alp1an that includes proposed appropri at ions and expenditures for a specified period of time.
Cell Block
A separate, secure group or cluster of single and/or multiple occupancy cells immediately adjacent and directly accessible to a day or activity room. In some facilities the cell block consists of a row of cells fronted by a day room of corridor-like proportion.
79

"
Censor Deletion of any communication or part thereof where it has been determined by the facility staff that such materials contain information that may endanger the facility security and order.
Chellical Agent An active substance, such as tear gas, that is used to deter activities which might cause personal injury or property damage.
Chief of Police A local law enforcement official who is the appointed chief executive of a police department.
Classification The process of assigning inmates to levels of security and identifying their program needs according to a specific plan.
Code of Ethics A set of rules describing acceptable standards of conduct for all employees.
ee-issary A service provided to inmates that allows them to purchase such items as ci garettes, candy, soft dri nks, newspapers and other approved; tems.
C~nity Resources Human service agencies, service clubs, citizen interest groups, self-help groups, and individual citizen volunteers that offer services, facilities, or other activities that assist in meeting the needs of the detention facility.
Contraband Any item possessed by inmates or found within the facility that is illegal by law or has been expressly prohibited by those legally charged with the responsibility for administration and operation of the facility.
Corporal Punis~nt Any act of inflicting punishment directly on the body of inmates, causing pain or injury.
Contact Visitation A visit in which physical contact between the inmate and visitor is permitted.
80

Detainee
Any person confi ned ina 1oca1 detent i on facil i ty who has not completed the booking process.
Detention Cell
A secure area, designed for either single or multi-occupancy, used for the confinement of inmates.
Detention Facility
A confinement facility which is utilized to house persons pending adjudication and/or persons committed after adjudication for sentences of one year or less.
Detention Officer
A staff member whose primary duty is the day-to-day supervision of inmates.
Detoxification Cell
A cell which is used to temporarily hold one or more persons who are under the influence of alcohol and/or drugs.
Disciplinary Separation
Separation of inmates from the general inmate population who have been found guilty in a due process hearing of a facility rule violation. The assignment to disciplinary separation may result in the loss of appropriate rights.
Disciplinary Hearing
A non-judicial administrative procedure to determine if a preponderance of evidence exists to find an inmate guilty of a rule violation.
Donnftory
Detention housing designed to house more than four inmates. Inmates assigned to dormitories should be classified as minimum security.
Due Process Safeguards
Those procedures that ensure just, equal and lawful treatment of an individual. These procedures include notice of allegations, impartial and objective fact finding, right to counsel, right to confront accusers, call witnesses and present evidence, a written record of the proceedings, and a statement of any disposition ordered and the reasons for. the disposition.
81

Educational Program Any formal academic educational or vocational training program accessible to inmates.
Emergency Any significant disruption of normal facility procedure t policy or activity caused by riot t strike t escape t fire t natural disaster or other serious incident.
Emergency Medical Situation Any health/1ife threatening condition such as severe bleeding t unconsciousness t serious breathing difficulties t head injurYt severe paint suicide attempt or severe burns.
Facility Administrator Any official t regardless of local titlet (e.g't sherifft chief of policet administrator) who has the ultimate responsibility for managing and operating the facility.
Foot-Candle A unit for measuring the intensity of illumination. It is the amount of light projected by a candle one foot away.
Forwulary A listing of prescribed and non-prescribed medications.
Frisk A search that consists of a pat down of the outer clothing. During the search t no entry is made into the clothing with the exception of outer garments such as sweaters or coats.
Governing Authority of Jail The administrative department or division to which the detention facility reports; it is the policy-setting body.
Grievance Response to an action considered to be unjust or grounds for complaint.
Handicap A condition of mental or physical impediment that substantially limits a person's ability.
82

Health Care
The sum of all action taken, preventive and therapeutic, to provide for the physical and mental well-being of the inmate population. Health care includes medical and dental services, mental health services, personal hygiene, dietary services, and environmental conditions.
Holding Cell
A cell within a facility that is used to hold one or more persons temporarily while they await processing, booking, court apperance or release.
High Security
Classification of inmates who have been determined to normally be assaultive, escape risks, or threat to the facility security and order. Inmates in this classification are not allowed to mingle with other inmates without direct staff supervision.
Indigent
A person with no funds or source of income.
Any person, whether pretrial, unsentenced, or sentenced, who is confined in a detention facility.
In-House Progra.s
Programs and services provided to inmates within the security perimeter of the detention facility.
In-Person Surveillance
The personal visual inspection of inmates by detention staff.
Intermittent Sentences
The sentenci ng of an inmate to serve hi s i ncarcerati on in the detention facility on a sporadic basis (e.g., weekends).
Inventory
The cataloging of money, property or supplies.
Job Descriptions
A written description that explains what is done in a job and its purpose, as well as the standards of performance and the conditions of the work environment.
83

Job Related Criteria Criteria utilized for employee selection or evaluation which is related to the knowledge, skills, and abilities necessary for successful job performance.
Knowledge, Skills and Abilities Knowledge is a body of information or the understanding gained through 1earni ng, educati on, experi ence or associ ati on. Skill s are the proficiency with which an individual performs. Abilities are the processes required to perform the various job responsibilities.
Legal Access See Access to the Courts
Life Safety Code A manual pUblished by the National Fire Protection Association specifying minimum standards of fire safety necessary in the publ ic interest. Two chapters are devoted to correctional faci 1iti es.
Low Security Classification of inmates who have been determined not to be assaultive, an escape risk or a threat to the facility security and order. These inmates require only intermittent supervision.
Major Rule Violations Offenses that include persistent minor rule infractions, cases where a determination is made that the remedy for a minor violation serves no deterrent effect, and rule violations which cannot be considered minor but do not constitute a present and immediate threat to the security of the facility, its staff, inmates, visitors or the inmate committing the offense.
Mass Arrest Arrests leading to the d~tention of large numbers of inmates causing sudden overcrowding of the detention facility.
Medical Records Separate records of medical examinations and diagnoses maintained by the responsible physician. The following information from these records should be transferred to the inmate record: data and time of the medical examination and copies of the standby or direct medical orders from the physician to facility staff.
84

Medical Screening A system of structured observation/initial health assessment of newly admitted inmates.
MediUli Security Classification of inmates who have been determined to not usually be assaultive, escape risks, or a threat to staff, inmates, or facility order and security. Inmates in this classification require direct staff supervision.
Mentally I-,aired Persons whose adaptat i on to the detent i on envi ronment is significantly impaired or whose behavior is indicative of mental illness or retardation.
Mezzanine Level An intermediate level between the floor and ceiling of any story or room and covering not more than one-third of the floor area of the room or story in which it is located.
Minor A person under the age of eighteen (18) years of age.
Minor Rule Violations Acts whi ch do not constitute a present and i mmedi ate threat to the security of the facility, its staff, inmates, visitors, or the inmate who committed the violation.
NFPA National Fire Protection Association~ publishes the Life Safety Code.
Non-Contact Visitation Visitation in which physical contact between the inmate and the visitor is not permitted.
Non-Privileged Communications Communications between inmates and persons who are not classified as having privileged communications.
Occupancy Pe~it Permit issued by the Fire Marshal with a rating of the total number of persons that may occupy a building or portion thereof at anyone time.
85

Physical Examination A thorough evaluation of a patient's current physical conditions and medical histories conducted by or under the supervision of a licensed health care professional.
Physical Force The use of any bodily part(s) or approved special equipment that may impair or cause physical injury of an inmate.
Plullbing Chase A cavity that is designed and created in a building with the specific intent of allowing immediate access to the plumbing, waste and vent fixtures of a facility for the purpose of plumbing maintenance, improvements, and repairs.
Policy A course or line of action adopted and pursued by an agency that provi des gui dance on the department's phil osophy on i dent ifi ed issues.
Privileged Communications Communi cati ons between inmates and government offi ci al s, court officials, attorneys, or members of the press. Detention staff's ability to access, monitor and censor these communications is limited.
Probable Cause Those facts and circumstances that would lead a reasonable person to believe that a crime has or is about to occur or that specific items are located in a particular location.
Probationary Ellplo}llent A working test period that allows employers to insure candidates fully meet or exceed performance standards in every important job factor. Probationary employees may be released or demoted at any time without appeal.
Procedures A detailed description of how a policy is to be accomplished. It describes the steps to be taken, the order in which they will be carried out, and by whom.
Rated Cell or Ro~ Capacity The officially stated number of inmates which a detention facility is designed to house.
86

Records Information concerning the individual's personal, criminal and medical history, as well as behavior and activities while in custody.
Recruitment Process of attracting employees to an agency.
Release on Bond The release of an inmate by a judicial officer upon the inmate's promise to pay a certain amount of money or property if he/she fails to appear in court as required. The promise mayor may not be secured by the deposit of an actual sum of money or property.
Release on Own Recognizance The release of an inmate by a judicial officer upon the inmate's promise to appear in court as required for criminal proceedings.
Renovation Material alterations to the detention facility that exceed the tax assessed value of the building (40% of the fair market value).
Responsible Physician A person licensed to practice medicine with whom the facility enters into a written agreement to provide health services to the inmate population of the facility.
Riot An uncontrolled violent disturbance by inmates.
Sallyport An enclosure that contains two gates or doors, only one of which opens at a time. This method of entry and exit ensures that there will be no breach in the perimeter security of the facility. The sallyport may handle either pedestrians or vehicular traffic.
Security The degree of restriction of inmate movement within a detention facility, usually divided into maximum, medium, and minimum risk levels.
87

security Devices or Hardware Locks, gates, doors, bars, fences, screens, ceilings, floors, wa11 sand barri ers used to confi ne and control inmates. A1so, electronic monitoring equipment, security alarm systems, security light units, auxiliary power supply, and other equipment used to maintain facility security.
Security Peri.eter The outer portion of a facility which actually provides for secure confinement of inmates consisting of either physical or electronic barriers. This perimeter may vary for individual inmates, depending upon their security classification.
Serious Rule Violations Acts which constitute violations of statutory law and/or present an immediate threat to the security of the facility, its staff, inmates, visitors, or the inmate committing the violation.
Sheriff The constitutionally established chief law enforcement officer of a county chosen by popular election except when appointment is made to complete an unexpired term. The duties of a sheriff are to aid in the courts of record by serving processes, summoning jurors, executing judgement, holding judicial sales and operating the county detention facility. The sheriff is also the chief conservator of the county.
Site Master Plan Examination and determination of long-term detention facility site utilization. The master plan locates open space parking and security zones. It takes into account the long-term development of the site.
Site Analysis Analyzing and selecting a building site for the detention facility and planning for its development.
Special Manage-ent Inmates Individuals whose behavior or mental/physical condition presents a serious threat to the safety and security of the facility, the inmate, the staff or the general inmate population. Special handling and/or housing is required to regulate their behavior.
Strip Search An examination of an inmate's naked body for weapons, contraband and physical abnormalities. This also includes a thorough search of all of the individual's clothing while it is not being worn.
88

Supervision The uninterrupted, continuous visual inspection and direction of inmates.
Surveillance The intermittent visual inspection of inmates.
Training An organized, planned and evaluated activity designed to achieve speci fi c 1earni ng objecti ves and enhance the job performance of personnel.
Trusty Aninmate, usually in a minimum security classification, who is responsible for performing various maintenance tasks, ~nder supervision, in a detention facility.
Validation Process by which the performance on a testing or appraisal instrument is correlated to employee performance in a position.
Verification of Info~tion Confirmation of information provided to detention staff by inmates through the inmates' families, employers, records or the appropriate professional person.
Volunteers Persons from the community who provide services for inmates at no cost to the facility. They are selected on the basis of their skills or personal qualities to provide programs and services for the inmate population in recreation, counseling, education, and religious activities.
Work Stoppage When full-time personnel protest employment conditions by failing or refusing to report for duty in the detention facility.
89

LEGAL REFERENCE
The following three tables are provided as a quick reference for tying statutory and promulgated law to the specific standards noted. For exact legal requirements use of the source document is recommended.
A compendium of the case law used in the development of the Standards is available from the Department of Community Affairs, Technical Assistance Division.

OFFICIAL CODE OF GEORGIA ANNOTATED

STANDARD
1.09
2.01 2.06 2.11 2.12
5.02 5.06 6.03 6.06
7.16
7.17 8.01 8.59 9.01 9.02 9.03 9.13 10.02 10.03
10.04 10.14

STATUTE
15-12-78 25-2-22 42-4-31 (d) 36-81-5 36-1-14 36-81-7 42-4-2 15-16-23 42-4-31 (a) 37-7-101 42-4-7 15-11-59 15-11-60 25-2-13 8-2-27 25-2-14 36-9-9 30-3-3 42-4-31 (c) 42-4-31 (c) 42-4-31 (c) 42-4-31 (d) 35-3-36(i) 17-6-1 17-6-2 17-6-12 42-4-7

STANDARD
11.01 11.04 11.05 12.02 12.08 14.14 15.01 15.02 18.01 18.02 22.05 23.08 23.14 23.28
24.16

STATUTE
42-4-32(d) 15-11-20 36-9-9 42-1-3 42-1-5 42-4-32(d) 42-4-32(c) 42-4-32(c) 42-4-32(a) 42-4-32(b) 42-4-5 42-4-31 (d) 42-4-31 (d) 42-4-5 45-11-3 45-16-24 45-16-25

90

GEORGIA DEPARTMENT OF HUMAN RESOURCES DETENTION FACILITY HEALTH AND SANITATION STANDARDS
OFFICIAL CODE OF GEORGIA ANNOTATED 42-4-32

STANDARD
7.04 7.05 7.06 7.07 7.11 7.15 7.16 8.15 8.34 8.35 8.37 8.39 8.40 8.41 8.42 8.43 8.56 8.61 8.62 8.63 8.65 8.66 13.01 14.06

DHR SECTION
3.2 3.2 3.2 3.3 9.4 3.1 3.2/6.1(b) Rules/Regs 270-5-6-.04(i) 9.1/9.3 9.5 6.3(c) 6.1(a) 6.2(b) 6.2(b) 4.4(b)/4.7 8.1 9.4 9.4(c) 9.4(a) 9.4 9.4(b) 9.4(d) 11.5 11.1

STANDARD
14.07 14.10 14.17 14.24 15.04 15.05 15.06 15.07 15.08 15.09 15.10 15.11 15.12 15.13 15.14 15.15 15.16 18.01 18.02 18.03 18.08 18.10 18.13

DHR SECTION
11.1 11.3 11.3(b) 11.4 7.4 4.1-4.7 7.1/7.2 10.1/10.2 9.8(d) 9.8(a) 4.2 6.3/9.8(b) 9.8(c) 9.8(f)/9.8(g) 9.8(e) 9.8(f) 6.3(e) 8.4 8.4(a) 8.4(c) 8.3 8.3 8.2

91

NATIONAl FIRE PROTECTION ASSOCIATION (NFPA) LIFE SAFETY CODE 101

1981

1985

STANDARD EXISTING FACILITIES NEW FACILITIES EXISTING FACILITIES NEW FACILITIES

4.05 4.07 5.02 8.05 8.54
8.60 8.64
8.67 9.06
9.07
9.08 9.09 9.10 9.11 9.12 9.13
9.14
9.16
9.17 23.17 23.22 24.01 24.05

15-1.2.1 15-2.5.5 15-1.2.5 15-3.2.1 15-2.1 31-5.2 31-5.3 15-2.4.1 15-1.1.5
31-1.5
15-3.4 31-5.1.2 31-1.2.1 15-2.6.1 15-3.1.2 15-2.11.3 31-5.5 15-2.11.8 15-2.11.6 31-5.4.4 15-3.3 31-1.4 15-3.2.2 31-5.1.1 31-5.1.1 31-5.1.2 15-3.4.7

14-1.2.1
14-1.2.5 14-3.2.1 14-2.1 31-5.2 31-5.3 14-2.4.1 14-1.1.5
31-1.5
14-3.4 31-5.1.2 31-1.2.1 14-2.6.1 14-3.1.2 14-2.11. 3 31-5.5 14-2.11.7 14-2.11.5 31-5.4,.4 14-3.3 31-1.4
14-3.2~2
31-5.1.1 31-5.1.1 31-5.1.2 14-3.4.8

31-5.1.4 31-5.1.4 15-1.2.1
15-1.2.5 15-3.2.1 15-2.1 31-5.2 31-5.3 15-2.4.1 15-1.1.5 31-5.1.4 31-1.5 31-5.1.3 31-7.3 15-3.4 31-5.1.3 31-1.2.1 15-2.6.1 15-3.1. 2 15-2.11. 5 31-5.5 15-2.11. 7 15-2.11.8 31-5.4.4 15-3.3 31-1.4 15-3.2.2 31-5.1.1
31-5.1.3 15-3.4.1.3

31-5.1.4 31-5.1.4 14-1.2.1
14-1.2.5 14-3.2.1 14-2.1 31-5.2 31-5.3 14-2.4.1 14-1.1.5 31-5.1.4 31-1.5 31-5.1.3 31-7.3 14-3.4 31-5.1.3 31-1.2.1 14-2.6.1 14-3.1.2 14-2.11.5 31-5.5 14-2.11.9 14-2.11.10 31-5.4.4 14-3.3 31-1.4 14-3.2.2 31-5.1.1
31-5.1.3 14-3.4.1.3

92

JAIL RESOURCE MATERIAlS
The following agencies are valuable sources of information on a variety of subjects related to corrections and criminal justice. The range of topics and services is indicated for each source.
American Institute of Architects (AlA) Committee on Architecture for Justice 1735 New York Avenue, N.W. Washington, DC 20006 (202) 626-7366
The AlA collects, develops and disseminates information on criminal justice facilities and architects having built justice facilities. Annual conferences are held.
American Corrections Association (ACA) 4321 Hardwick Road, Suite L-208 College Park, Maryland 20740 (301) 699-7600
The ACA pub1i shes di rectori es of correct i ona1 agenci es and provi des i nformation and training on a variety of correctional topics.
Americans for Effective Law Enforcement (AElE) 5519 North Cumberland Avenue, #1008 Chicago, Illinois 60656-1471 (312) 763-2800
The AELE publishes monthly several legal abstracts including the Jail and Prisoner Law Bulletin and the Fire and Police Personnel Re~orter. The Qrganization also sponsors several legal workshops on relate topics across the country.
Contact Center, Inc. Post Office Box 81826 Lincoln, Nebraska 68501 (402) 464-0602
Contact Center, Inc. is a criminal justice information clearinghouse for legal correctional materials, statistics, and referral services. In addition, a legal synopsis entitled Corrections Compendium is published monthly.
93

CRS, Inc. Post Office Box 234 Kents Hill, Maine 04349 (207) 685-9090 CRS, Inc. publishes several jail related manuals in addition to a legal abstract of correctional case law. Georgia Department of Community Affairs (DCA) Criminal Justice Management 40 Marietta Street, N.W., Suite 800 Atlanta, Georgia 30303 (404) 656-3851 DCA pUblishes several documents relating to law enforcement including the Georgia Jail Standards and the Model Policy and Procedure Manual For Georgia's Jails, which covers the requirements and procedures for jail operations. The department also prov~des a wide range of technical assistance services concerning jail management and new jail planning. International Association of Chiefs of Police (IACP) Eleven Firstfield Road Gaithersburg, Maryland 20760 (301) 948-0922 IACP provides technical assistance and referrals in the area of police facility design. It also sponsors an annual Police Facility Design training program and publish two peridicals, The Police Chief and the Journal of Police Science And Administration. National Association of Counties (NAC) Criminal Justice Programs 1735 New York Avenue Washington, DC 20006 (202) 393-6226 NAC publishes several pamphlets on correctional and criminal justice issues relevant to local governments. National Coalition for Jail Reform Rutgers University School of Criminal Justice Program Resource Center S.I. Newhouse Center for Law and Justice 15 Washington Street Newark, New Jersey 07102 (201) 648-5204
94

The National Coalition for Jail Reform consists of representatives from 36 diverse groups that work toward developing alternatives to incarceration. Several publications and training films are available. National Fire Protection Association (NFPA) Battery Marsh Park Quincy, Massachusetts 02269 Engineering (617) 770-3000 Documents (800) 344-3555 The NFPA publishes the Life Safety Code, covering all aspects of building design for fire safety. It includes a special section on correctional facilities. NFPA also provides information and training on fire safety. National Institute of Corrections (NIC) National Jail Center/National Academy of Corrections 1790 30th Street, Suite 430 Boulder, Colorado 80301 (303) 497-6060 The National Jail Center provides technical assistance on various aspects of jail construction as well as training on the construction and operation of facil ities. National Institute of Corrections (NIC) National Information Center 1790 30th Street, Suite 130 Boulder, Coloradn 30301 (303) 444-1101 The National Information Center provides references, information, and documents on all aspects of jail construction and operation. National Institute of Justice National Criminal Justice Resource Center (NCJRS) User Services Box 6000 Rockville, Maryland 20850 (301) 251-5500 NCJRS serves as a national clearinghouse for criminal justice documents. It will also conduct literature searches and supply abstracts of books and articles on particular subjects.
95

National Institute of Justice TAP Information Center (TAPIC) Box 6000 Rockville, Maryland 20850 (800) 24-TAPIC TAPIC oversees criminal justice equipment testing, disseminates the results of the tests, and serves as a clearinghouse information center for law enforcement equipment. Nationai Sheriffs' Association (NSA) 1450 Duke Street Alexandria, Virginia 22314 (800) 424-7827 The NSA provides education and training services to meet the needs and goals of sheriffs and deputi es throughout the United States. Techni cal assi stance is available on detention facility planning and operations. U.S. Department of Commerce National Bureau of Standards Law Enforcement Standards Library (LESL) Washington, DC 20234 (301) 975-2757 The LESL develops performance standards and gui de1i nes for 1aw enforcement equipment. It also works closely with the TAPIC in analyzing and reviewing test results. Single copies of test reports are available at no charge.
96

SUBJECT INDEX OF STANDARDS

Accounting Procedures Bonds, 2.03 Commissary, 2.03 Employee Expense Voucher, 2.03 Expenditures, 2.03 Generally Accepted, 2.03 Incomes, 2.03 Inmate Funds, 2.03 Internal Funds, 2.03 Petty Cash, 2.03 Traffic Fines, 2.03 Vouchers, 2.03
Accountability Facility Property, 10.01 Inmate Property, 2.05 Money, 2.05
Audio/Visual Equipment Housing Access, 8.30 Inmate Contact, 23.22 Monitor Location, 8.29 Sallyports, 8.22 Surveillance by, 8.28

Telephone Calls during, 10.05 Space Requirement of, 8.41 Space Adequate for, 8.48 Storage for, 8.49
Administrative Space Provision of, 8.55
Alarm Systems Design of, 9.08
Barber Work Provision of Space, 8.56
Bedding Disinfection of, 15.06 Fire Retardant, 9.16 In Detention Cells, 8.64 Issuance of, 10.01 Linens, 15.13 Mattress Covers, 15.11 On the Floor Prohibited, 8.62 Sterilized, 15.15

Appeals Classification, 11,01 Disciplinary, 21.11 Employee Grievance and, 3.11 Inmate Grievance and, 22.06 Personnel Records, 3.11
Admissions Facility Profile, 6.02 Females, 10.06 Inmate Staging Area for, 8.23 Juveniles, 10.06 Medical Screening During, 14.12 Notification of Availability of Services during, 14.11 Policy and Procedure, 10.01 Processing of Females/ Juveniles, 10.06 Report Forms, 10.02 Search, 10.08 Showers Upon, 15.08 Space Allotment for, 8.04

Bonding and Insurance Annual Review, 2.12 Sufficient Amounts, 2.12
Bonding and Release Bond, 10.03 Court Required Information, 6.12 Pretrial Release, 10.04 Release Procedures, 10.13 :k.e'Curn of Inmate Property, 10.14 Verification of Papers, 10.01
Building Codes Approval Requirements, 1.16 Compliance with, 1.15 Emergency Lighting, 24.05 Occupancy Permit, 1.11

97

Budget New Facility, 1.10 Preparation, 2.01 Review, 2.02

Telephone Calls-Intake, 10.05 Visitation Space, 8.58 Visitor Records, 16.15
Visitor Searches, 23.06

Cells

Cardio-Pulmonary Resusictation (CPR)

Design Capacity of, 8.61

Basic Training, 4.06

Detoxification, 8.52

Training, 14.18

General Housing Requirements, 8.15

Housing Location of, 8.16

Limit of Occupancy, 8.62

Classification

Padded, 9.11

Administrative, 13.01

Requirements of, 8.64

Classes of Separation or, 11.02

Size of Single Occupancy, 8.63

Conditions of Confinement, 13.02

Special Management, 8.18

Communicable Diseases, 11.06

Facility Design for, 8.03

Females, 11.05

Co_unication

Intermittent Sentences, 11.08

Access to Courts, 11.01

Juveniles, 11.04

Access to Legal Assistance, 11.02

Medical Isolation, 13.01

Access to Legal Counsel, 11.03

Mentally Disordered Inmates, 11.01

Control of Visiting Area, 16.18

Plan, 11.01

Eligible Visitors, 16.13

Policy and Procedures, 11.01

Employee, 1.08

Protective Custody, 13.01

Identification of Privileged

Restrictions, 11.08

Mail, 16.04

Selection of Cell Furnishings, 8.02

Inmate Access to Media, 16.09

Separation, 8.14

Inmate Access To Telephones, 16.08 Special Status Inmates,

Inmate Contact, 23.23

Records of, 6.01

Inspection for Contraband

Special Status of Inmates,

in Mail, 16.06

Rejection of, 6.08

Inspection of Mail, 16.05

Trusties, 12.01

Limitations on Mail, 16.02

Variance of Construction, 8.25

Maii Policy, 16.01

Violent Inmates, 11.03

Mail Processing Time Limit, 16.03

Postage Allowance for

Indigents, 16.01

Closed Circuit Television

Posting of Visiting

Access to Inmate Housing, 8.30

Hours, 16.11

Monitpr Location, 8.29

Press, 1.10

Sallyports, 8.2

Provision of Interview Room, 8.53

Surveillance by, 8.28

Provision of 'Telephone

Hookups, 8.51

Registration of Visitors, 16.14

Clothing

Revised Policy and

Changing/Search Space, 8.48

Procedures, 1.05

Cleaning of, 15.11

Scheduling of Visiting

Issuance of, 10.01

Hours, 16.10

Persons Not Watched Changing, 10.09

Scheduling of Legal

Provision of, 15.11

Visitation, 11.05

Special, 15.12

Security of Visits, 16.16

Storage of Admissions, 8.49

Special Visits, 16.12

Storage of Inmate, 8.50

Supervision of Visits, 16.11

98

Commissary Accounting Procedures for, 2.03 Inventory of, 2.07 Limitation on Items from the, 2.10 Operation of, 20.04 Prices of, 2.09 Profit of, 2.09 Space for, 8.56
Communicable Diseases Emergency Plans,24.01 Food Service Staff Screened for, 18.09 Guidelines, 11.06 Completion of Health Appraisal, 14.13 Operating Expenses, 14.06 Physical Separation of Persons with, 11.02 Segregation, 11.06 Trusty Eligibility, 12.02

Inspection of Delivered Materials for, 23.06
Inspection of Mail for, 16.06 Searches for, 23.03 Searches of Felony on Sentenced Inmates for, 10.12 Search of Misdemeanor/Traffic
Offenders for, 10.11 Security of Visitation, 16.16 Strip/Body CaVity Search, 10.10 SuperVision of Visitation, 16.11
Control cen'ter/posts Control Room, 8.27 Door Security of, 23.06
Graphic Fire Plan in, 9.09 Location of Posts, 23.17 Location of Staff, 8.11 Monitor Location in, 23.29
Security of, 23.16

Conduct Minor Violations, 21.03 Posting of, 21.02 Rules, 21.01
Construction Activation/Budget Plan for, 7.10 Applicability of Standards to, 7.11 Evaluation, 7.04 Letter of Intent, 7.01 Materials, 8.01 Needs/Service Statement, 7.03 Planning and Design Documents or, 7.05 Preliminary Planning for, 7.02 Site Analysis and, 7.06 Site Master Plan, 7.07 Staffing Review, 7.09 Variance, 8.25
Contingency Plans Development of, 24.07 Overcrowded Conditions, 24.06
Contraband Control and Recovery of, 23.01

Corridors Minimum Width of, 8.05 Surveillance by CCTV, 8.28
Dayroom Housing Location, 8.17 Location/Space, 8.65 Multi-occupancy Cell, 8.61
Dental Care Delivery Plan for, 14.07 Emergency, 14.06 Prostheses, 1.&.19
Provision of, 1.&.20
Detention Area Durability of Construction Materials in, 8.01 General Housing Requirements for, 8.15
Detention Staff Access to Inmate Housing, 8.31 Armed Employees, 23.10 Assistance, 8.12 Backup, 5.04 Inmate Contact with, 23.23

99

Location of Control Posts and, 8.11

Prohibition Against Inmates, 1.14

Number of, 5.01

Between Male and Female

Plan, 5.05

Inmates, 20.08

Primary Duty of the, 5.02

Classification, 11.07

Requirement of Females on, 5.03

Review of, 7.09

Strength, 23.19

Disinfection

Supervision Design, 7.12

Blankets, 15.13

Transport, 5.06

Common Use Items, 15.14

Mattresses, 15.15

Space for in Booking, 8.48

Detoz1t1cation

Cell, 8;S2

Counseling, 20.07

Dol"ll1tories

Services, 123

Backup Staff in, 5.a.t

Provision of, 8.17

Space Provision in, 8.66

D1et8

Medical, 18.03

Religious, 18.a.t

Drinking Fountains

Location and Availability of, 8.42

Dining Areaa Location, 8.13

Drug Counseling Provision of, 20.07

DJ8c1pl'""ry Procedures Appointment of Hearing Officer, 21.10 I'ood Prohibited as, 18.12 Hearing Schedule as, 21.11 Inmate Notification of Charges, 21.07 Investigation, 21.06 Maintenance of Records, 21.18 Notification and Record of Decision, 21.15 Post Hearing Confinement, 21.16 Prehearing Confinement, 21.08 Prosecution for Criminal Offenses, 21.09 Provision of, 21.05 Representation of Inmate by Staff, 21.1. Rights of Appeals, 21.17 Rights of Inmate to Appear at Hearing, 21.12 Right of Inmate to Call Witnesses, 21.13 SeParation, 13.a.t

Education Basic Services, 20.a.t
Internships, 1.10
EIlergency Alarm System Design, 9.08 Basic Training, 06 Crime Scene Integrity, 209 Exits, 8.67 Fire Education Plan, 9.09 Inmate Death, 216 Keys, 23.14 Medical Delivery Plan, 14.07 Medical Services, 14.06 Notification on Observation of Medical, 14.16 Plans, 201 Plan Training, 24.02 Policy and Procedures, 24.01 Power and Lighting Capability, 24.05 Provision for Electric Door/Locks, 9.1. Release, 9.15 Response Equipment, 2a.t

DJscr,,,,,,tion

Equal Employment Opportunity, 3.03

100

Response Team, 2",.03

Facility, 23.16

Sallyport Access Equipment, 8.31

Handicapped Accessible, 8.59

Staff Assistance in Event of, 8.12

Inmate Staging Area, 8.23

Water Shut-off, 8.38

Service, 8.2"'

Security of, 8.21

Security of Door, 23.15

Employees

Access to Personnel Records, 3.13

Accountability of Expense

Escape

Vouchers, 1.09

Location of Intake to

Authorized Persons to

Discourage, 8.08

Release Information, 1.10

Internal Security Practices, 23.23

Administrative Space, 8.55

Policy and Procedures for, 2",.01

Advanced/Specialized Training, "'.08

Surveillance, 23.2"'

Appeals to Personnel Records, 3.1"' Trusty Eligibility, 12.02

Armed, 23.10

Windows/Skylights, 8.06

Basic Training of, "'.06

Bonding and Insurance for, 2.12

Communications, 1.08

Evacuation

Criminal Records Check of, 3.01

Fire Plan, 9.09

Equal Employment Opportunity

Medical, 1",.01

for, 3.03

Policy and Procedures, 2",.01

Field Training of, ",.05

Response Equipment, 2"'.0.

Goal and Objectives Available

Smoke, 9.05

to, 1.06

Training, 9.06

Grievance Procedures for, 3.11

Travel Distances, 9.11

In-Service Training of, "'.01

Yard, 8.60

Operations Manual Availability

to, 1.0"'

Orientation Training of, "'.0.

Evaluation

Participation in Management, 1.01

Criteria, 3.0"'

Performance Evaluations, 3.10

Emergency Response Team, 2",.03

Personnel Handbook, 3.02

Employee, 3.10

Personnel Records, 3.02

Training Program, ",.12

Physical Examination of, 3.08

Policy and Procedure

Revisions Disseminated to, 1.05

Exits

Probationary Employment, 3.09

Emergency, 8.61

Primary Duty of, 5.02

Inmate Staging Area, 8.23

Professional Development of, ",.13

Mezzanine Structure

Recruitment of, 3.06

Requirements, 9.12

Reimbursement to, 2.08

Selection Criteria of, 3.0"'

Facillty Ada1nJ.strator

(Also see Staff, Personnel)

Assignment of Food Service

Staff, 18.09

Budget Preparation, 2.01

Egress

Budget Review, 2.02

Entrances, 8.01

Bonding and Insurance, 2.12

Means of, 9.10

Delegation of Hearing Officer, 21.10

Designation of Medical

Facility, 1",.03

Entrance

Designation of Responsible

Access, 8.01

Physician, 1"'.02

101

Establishment of Strip/Body

Pingerprinting

Cavity Search Policy, 10.10

Adequate Space, 8.48

Facility Inspections, 1.09

Basic Training of, 4.06

Information Release, 1.10

During Admissions, 10.01

Inspection Requests, 9.02

Investigation of Inmate

Complaints, 22.04

Legal Counsel for, 1.03

Pire

Maintaining Inmate Accounting

Alarm System Design, 9.08

Systems, 6.01

Basic Training, 4.02

Participatory Management, 1.07

Compliance with Life Safety

Preparation of Goals and

Code, 9.01

Objectives, 1.06

Conformance to Code, 7.17

Preparation of Operations

Detection/Response to, 9.05

Manual, 1.04

Drill Frequency, 9.07

Professional Development, 4.13

Emergency Plans, 24.01

Prohibition Against Medical

Evacuation Distances, 9.11

Restrictions, 14.04

Evacuation Plan, 9.09

Provision of Basic Education

Exit Requirements from

Services, 20.04

Mezzanine, 9.12

Provision of Commissary, 20.03

Inspection Request, 9.02

Provision of Court Required

Keys, 9.13

Information, 6.12

Means of Egress, 9.10

Provision of Recreation Plan, 20.02

Occupancy Permit, 7.17

Receipt of Physical Harm

Provision of Padded Cells, 9.17

Reports, 6.10

Release, 9.15

Recruitment of Volunteers, 19.01

Retardant Materials, 9.16

Responsibility of, 1.01

Smoking Recepticals, 9.19

Qualifications of, 1.02

Staff Inspections, 9.04

Separation of Mentally Dis-

Storage of Materials, 9.18

ordered Inmates, 11.07

Suppression Equipment, 9.05

Staffing Plan, 5.05

Training for, 9.06

Staffing Review, 7.10

Upgrading Fire Safety

Volunteer Services Right to

Deficencies, 9.03

Terminate, 19.06

Pemale Inmates Basic Training for Handling, 4.06 Classification of, 11.02 Facility Profile, 6.02 Hygiene Items for, 15.18 Management of, 11.05 Policy for Strip/Body Cavity Searches of, 10.10 Processing of, 10.06 Prohibition Against ~estricting Programs for, 20.08 Prohibition on Discriminating Against, 1.14 Staff Required, 5.03

First Aid Kits, 14.17 Number of Staff Trained, 14.17
Food Cart Passage Through Corridors, 8.05 Compliance with Laws and
Regulations, 18.13 Daily Activity Logs, 23..29 Location of Service Areas, 8.13 Meal Frequency, 18.02 Medical Diets, 18.03 Palatability, 18.05 Poisoning, 24.01 Preparation, 18.07

102

Prohibition Against Use of Disciplinary Purposes, 18.12
Provision of Servi-::es, 18.01 Records, 18.06 Service, 18.08 Service Inspections, 18.11 Service Staff, 18.09 Space Provided, 8.43 Storage, 18.10

Laws Applying to Water Supply, 15.05
Personnel Licensing, 14.03 Screening at Admissions, 10.01 Screening of Food Service
Staff, 18.09 Screening of Trusties, 12.02
Heating Provision of, 8.34

Goals and Objectives Facility, 1.06
Grievance (ElDployee) Personnel Policy, 3.02 Personnel Record, 3.14 Provision of, 3.11
Grievance (Inmate) Appeals, 22.06 Investigation of, 22.04 Opportunity to Communicate, 22.02 Protection for Participating, 22.05 Requirement of, 22.01 Response of, 22.03

Holding cells Juveniles, 11.04
Males and Females in Same, 10.06 Provision of, 8.51
Hygiene Cleaning of Bedding, 15.13 Cleaning of Clothing, 15.11 Compliance with Standards, 15.01 Hair Care, 15.18 Items, 15.16 Provision of Items to Indigent, 15.19
Shower Upon Admission, 15.08 Shower Access, 15.09
(Also see Health, Medical, Sanitation)

Hair Care, 15.20 Hygiene Items for, 15.18 Indigent, 15.21 Provision of Barber Space, 856
Handicapped Access, 8.59 Entrances, 8.07

Identification Procedures Adequate Space Provided, 8.48 Admissions, 10.01 Basic Training, 4.06 Before Release, 10.1 Committing Authority, 10.01 Criminal Records Check Personnel, 3.07 Privileged Mail, 16.04 Visitors, 16.14

Hazardous Materials Emergency Plans, 24.01 Provision of Maintenance Plan, 15.04 Storage of, 9.18
Health Adequate Space in Booking, 8.48 Appraisal Data, 14.06 Completion of Appraisal, 14.13

llium1nation Levels, 8.35
Indigents Application for Appointment
of Counsel, 17.04 Hygiene Items, 15.19 Jail Census, 6.21 Postage Allowance, 16.07
Trusty Eligibility, 12.02
103

Information

.Janitorial

Coordination of, 6.09

Space, 8.44

Consent Form, 6.11

Court Required, 6.12

Inmate Records, 6.04

.Job Descriptions

Legal Reference, 20.06

Detention Personnel, 3.05

Logbook with Public, 6.03

Medical Personnel, 14.06

Persons Authorized to Release, 1.11

Trusties, 12.05

Release of, 1.10

Inspections Facility, 1.09 Fire, 9.02 Food Service, 18.11 In-House Sanitation, 15.03 Mail, 16.05 Mail for Contraband, 16.06 Materials Delivered to the Facility, 23.06 Records for Separate/Isolated Inmates, 13.05 Sanitation, 15.02 Staff Fire, 9.04 Security, 23.07
Intake Location of, 8.08 Provision of, 8.09
Intermittent Sentences, 11.09

.Juveniles Arrest Records, 6.06 Facility Profile of, 6.02 Management of, 11.04 Physica:i. Sepa~atio!1 of, 11.02 Processing of, 10.06 Training for Handling, 4.06
Key Control, 23.14 Emergency Keys, 23.08 Emergency Provision for Electric Doors/Locks, 9.14 Exterior, 9.13 Inmate Access, 23.14 Internal Practices, 23.23 Location of Duplicate, 23.14 Location of Key Control Center, 23.11 Procedure fo~ Reporting/ Repairing, 23.14 Secure Storage of Items, 23.11 Training, 4.06

Intoxification Detoxification Cell, 8.52 Space for Determination of, 8.48
Interview Rooms Provision of, 10.49
Inventory Inmate Property, 10.01 Pharmaceuticals, 14.24 Property, 2.07 Release Procedures, 10.13 Return of Inmate Property, 10.15 Weap.ons, 24.13

Kitchen Availability of Cutle~y in, 23.12 Compliance with Laws and Regulations, 18.13 Space for Food Preparation in, 8.43
Legal Access to Counsel, 17.02 Access to Courts, 17.01 Assistance for Facility Administrator, 1.03 Inspection of MaIl from Counsel, 16.04 No Right to an Disciplinary Hearing, 21.14 Notification of Appeals, 22.06 Postage Allowance for Mail, 16.07 PriVileged Mail, 16.04
104

Provision of Application for Counsel, 17.04
Refe!'ence, 20.06 Training, 4.06 Visitation, 17.03 Visitation Restriction, 17.05
Library Access to Law, 17.03 Legal Reference, 20.06 P!'ovision of Services, 20.05

Maintenance, 23.08 Repair of, 23.14
Use of Padlocks, 23.13
Loclting Systems Emergency Power, 24.05 Emergency Provisions for Electric, 9.14 Orientation Training, 4.04 Security of, 23.14

Life Safety Alarm Systems, 9.08 Approval, 7.16 Compliance with, 9.01 Evacuation Travel Distances, 9.11 Fire Retardant Materials, 9.16 Food Preparation Areas, 8.43 Property Management Storage, 8.54
Lighting Detention Cell Requirements, 8.64 Emergency, 24.05 Illumination Levels, 8.35 Natural Windows/Skylights, 8.06 Switches, 8.64
Location Control Posts, 8.11 Dining Areas, 8.13 Drinking Fountains, 8.42 Floor Drains, 8.37 Housing, 8.16 Intake, 8.08 Intake and Booking, 8.09 Showers, 8.41 Site Analysis and Selection, 7.06 Site Master Plan, 7.07 Site Survey, 7.05 Strip/Body Cavity Searches, 10.10 Toilets, 8.40 Trusty Wo!'k, 12.05 Water Shut-off Valves, 8.38
Lock Basic Training, 4.06 Facility Security, 23.15 Inspection of, 8.33

Logs Daily Activity, 23.29 Inspection of Separated/ Isolated Inmates, 13.05 Maintenance of Inmate, 6.03 Security Inspection, 8.33 Weapons Distribution, 24.14
Mail Access to Courts, 17.01 Access to Legal Counsel, 17.02 Access to Media, 16.04 Limitations on, 16.02 Inspection for Contraband, 16.06 Inspection of, 16.05 Policy, 16.01 Postage, 16.07 Privileged Mail, 16.04 Time Limit on Processing, 16.03
Maintenance Ease of Accessibility, 8.45 Lock, 23.08 Policy, 8.46 Provision of Plan, 15.04
Management Participatory, 1.07 Facility, 1.01
Manuals Inmate HandbooK, 21.02 Operations, 1.04 Personnel Handbook, 3.02

105

Materials Durability of Construction, 8.01 Fire Retardant, 9.16 Flammable, 9.18 Hazardous, 9.18 Padded Cell, 9.17 Selection of Furnishing, 8.02 Smoking, 9.19 Variance of Construction, 8.25
Mattresses Covers, 15.15 Disinfection of, 15.06 Flame Retardant, 9.16 Issuance of, 10.01 Sterilized, 15.43
Meals Frequency of, 18.02 Medical, 18.03 Minimum Nutritional Allowance, 18.01 Palatability, 18.05 Preparation, 18.07 Preparation of Menus, 18.01 Record of, 18.06 Religious, 18.02 Service of, 18.08 Staff, 18.09

Inmate Records, 6.04 Licensing of Personnel, 14.03
Maintenance and Screening of Records, 14.27
Notification of Services, 14.11 Operating Procedures, 14.06 Physician, 14.01 Preparation of Reports, 14.08 Procedures for the Administration
of Medicine, 14.25 Procedures for Use of Pharmaceuticals, 14.24 Prohibition Against
Restrictions, 14.04 Provision of Dental Care, 14.29
Provision of Protheses, 14.19 Provision of Treatment Space, 14.10 Screening at Time of Booking, 14.12 Screening of Trusties, 12.02 Security Restrictions Conformed by
Staff, 14.05 Sick Call, 14.15 Training for Facility Staff, 14.16 Treatment by Other Individuals, 14.09
Prohibition Against Experimentation, 14.29
Use of Force Examination/ Treatment, 23.26
Use of Staff in Body Cavity Search, 10.10

Mechandcal Equipment Provision of Space, 8.45
Medical Activity Log, 23.29 Appraisal, 14.13 Classification by Status, 11.01 Communicable Diseases, 11.06 Components of File, 14.26 Consent for Treatment, 14.28 CPR and Certification, 14.18 CPR Training-Basic, 4.06 Delivery Plan, 14.07 Designation of Provider, 14.02 Complaints, 14.14 Diets, 8.03 Emergency SerVices, 14.06 Examination Room, 8.10 First Aid-Basic Training, 4.06 First Aid Training and Preparation, 14.17

Mental Disorder Classification, 11.07 Disciplinary Measures, 14.22 Documentation, 11.07 Housing Assignment, 14.22 Physician's Opinion, 11.07 Program Assignment, 14.22 Referral Sources, 14.21 Screening of, 14.21 Transfer, 14.22
Mental Health Records, 6.04 Security of Records, 14.27 Status and Classification, 11.01
Mental Illness Classification, 11.02 Training of, 4.06
106

Mental Retardation

Noise Levels

Disciplinary Measures, 14.22

Acceptable levels, 8.36

Evaluation of, 14.21

Housing, 14.22

Program, 14.22

Occupancy

Referral Sources, 14.21

Design Capacity of Detention

Screening of, 14.21

Cells, 8.61

Training in, 4.06

Limit on, 8.62

Transfer, 14.22

Overcrowded Conditions, 24.06

Permit, 7.17

Temporary Holding Cells, 8.51

Medication

Approved by Physician, 14.24

Dispensing and Administration

Orientation

of, 14.24

Inmate, 10.07

Formulary for, 14.24

Notification of Medical

Inventory of, 14.24

Services, 14.11

Medical Record File of, 14.26

Phase, 10.01

Policy and Procedures, 14.24

Training, 4.04

Prohibition Against Inmate

Trusty, 12.04

Access, 14.24

Volunteer, 19.04

Prohibition Against Inmate

Dispensing, 14.24

Records of Administration, 14.25 Overcrowded

Screening At Time of Booking, 14.12 Conditions, 24.06

Secure Storage Space, 8.10

Limits on, 8.62

Space Allotment, 8.04

Minors Provision of !'-!edical Treatment for, 14.28 Visitation by, 16.03
Money Accountability of Collected, 2.05 Accountability Procedures, 2.03 Inrr.ate, 2.05 Inventory of Inmate's, 10.01 Limitations on Inmate Possession

Perimeter Security Arsenal Space Outside, 8.32 Surveillance of Audio/Visual, 8.28 Entrances, 8.21 Facility, 23.15 Provision of, 8.20 Requirement of, 8.03 Location of Keys, 23.14 Search Prior to Entering, 10.08 Searches upon Breaching the, 23.04

O!, 2.05

?~ofit ?rom Commissary, 2.09

Personnel

Provision of Storage Area for, 8.50 Access to Records, 3.13

Release Procedures, 10.13

Appeals of Records, 3.14

Return of Inmate Property, 10.15

Cl'imi!!a.l ~ecords Checks, 3.07

Training Support, 4.02

~mergency Plans for Work

Stoppages of, 24.01

Multiple Occupancy Cells Backup Staff, 5.04 Limitation on Occupancy, 8.62 Limit of Four inmates, 8.61 Location Requirements for, 8.64

Equal Employment Opportunity for, 3.03
Evaluation Criteria, 3.04 Facility Administrator, 1.06 Grievance Procedures, 3.11 Handbook, 3.02 Job Descriptions, 3.05

107

Job Descriptions-Medical

Privacy

Personnel, 14.06

Access to Counsel, 11.02

Number of, 5.01

Access to Personnel Records, 3.13

Performance Evaluation of, 3.10

Audio/Visual Equipment, 8.28

Physical Examination of, 3.08

Design Qualifications, 8.03

Plan, 3.01

Employee Records, 3.12

Probationary Employment, 3.09

Female Inmate Supervision, 5.03

Records, 3.12

General Housing Requirement, 8.15

Recruitment of, 3.06

Interview Room for Attorney-

Selection Criteria, 3.04

Client, 8.53

Staffing Plan, 5.05

Medical Examination Room, 8.10

Private Interviewing Space, 8.48

Release of Inmate Records, 6.11

Security of Inmate Records, 6.05

Pharmaceutical

Space for Strip Search to

Procedures for use of, 14.24

Insure, 8.48

Administration of Medication, 14.25 Strip/Body Cavity Search and, 10.40

Experimentation Prohibited, 14.29

Storage, 23.11

Privileged Communications

Courts and, 11.01

Planning

Identification of, 16.04

Approval Requirements, 1.16

Interview Rooms for, 8.53

Building Code Compliance

Legal Assistance, 11.03

During, 1.15

Legal Counsel, 11.02

Design Documents, 1.05

Media Access and, 16.09

Evaluation, 1.04

Postage Allowance, 16.01

Future Expansion, 8.19

Records, 16.15

Innovation in, 1.14

Scheduling Visitation, 11.05

Letter of Intent, 1.01

Preliminary, 1.02

Problems Identified for, 1.03

Programs

Site Analysis and Selection, 1.06

Activity Space for, 8.56

Site Master Plan, 1.01

Building Components for, 8.19

Space Needs, 1.11

Commissary, 20.03

Supervision Design, 1.12

Drug/Alcohol Counseling, 20.01

Equal Access, 20.08

Recreation, 20.02

Plumbing

Release on Recog:lizance, 10.04

Floor Drains, 8.31

Space Allotment, 8.04

Installation, 8.39

Space Needs, 1.11

Selection, 8.02

Space RequJrement for, 8.41

Showers, 8.41

Toilets, 8.40

(see also services)

Pollcy and Procedures Development of new, 1.10 Provision of, 1.04 Revisions Disseminated, 1.05
Post Mortem Examinations Requirement of, 24.16

Prosthesis Provision of, 14.19 Search of, 10.08
Professional Affiliation Deve~opme:l't, 4.13 ~!:,co'J"2:'age::,ec:t, 1.12
108

Public

Release Procedures, 10.12

Access and Security Perimeter, 8.20 Return of Inmate Property, 10.13

Areas, 7.13

Search of Misdemeanor/Traffic

Entrances, 8.21

Offender, 10.11

Evacuation Plan, 9.09

Security of Inmate, 6.05

Information Release, 1.10

Special Status Inmate, 6.07

Handicap Accessibility, 8.59

Storage of Items, 23.11

Lobby Space, 8.55

Strip/Body Cavity Search, 10.10

Log Book Information is, 6.03

Use of Force, 24.10

Visitation Space, 8.58

Use of Force Examination, 23.27

Visitation Schedule, 16.10

Visitor Records, 16.15

Weapons Distribution Log, 24.14

Weapons Inventory, 24.13

Public Use Space

Weapons Usage, 24.15

Handicapped Access, 8.59

Provision of, 7.13

Handicapped Access, 8.58

Recreation

Program Space, 8.56

Provision of, 20.02

Punishment

Provision of Indoor/

Corporal, 23.28

Outdoor, 8.60

Prohibition Against Food as, 18.12

Minor Violations of Discipline

Rules, 21.03

Reimbursement

Post Hearing Confinement, 21.16

Employee, 2.08

Training Expenses, 11.02

Qualifications

Administrator, 1.02

Release

Staff, 3.04

Bonding, 10.03

Convicted Misdemeanants, 10.14

Facility Profile, 6.02

Records

Location of Inmate, 8.08

Admissions Form, 10.02

Logs, 6.03

Components Of Medical, 14.26

Phase, 10.01

Count Procedure, 23.21

Pretrial, 10.04

Daily Activity Log, 23.28

Procedures, 10.13

Facility Profile, 6.02

Staging Area for, 8.23

Inmate, 6.04

Training, 4.06

Inmate Accountability System, 6.01

Work, 12.08

Inspection of Separated/Isolated

Inmates, 10.14

Juvenile Arrest, 6.06

Religion

Key Control, 23.13

Diets, 18.04

Maintenance and Security of

Limitation on, 20.01

Medical/Mental Health, 14.27

Program Space, 8.~6

Maintenance of, 21.18

Provision of Space, 8.46

Medical, 14.08

Right to Voluntarily Practice, 20.01

Medical Screening at Booking, 14.12

Notification and Record of

Disciplinary Hearing, 21.15

Rules

Policy and Procedures, 10.01

Conduct, 21.01

Rejection of Special Status

Discipline Procedures, 21.05

Inmate, 6.08

Hearing Schedule, 21.11

109

Investigation of Violation, 21.06

Training, 4.06

Minor Violations of, 21.03

Transport Policy, 23.29

Notification of Violations of, 21.01 Upon Breaching the Perimeter, 23.04

Orientation to, 10.01

Visitors, 23.05

Posting of, 21.02

Work Detail, 12.06

Submission of Reports, 21.04

Trusty, 12.04

Volunteer's Conformance to

Security

facility, 19.05

Activity log, 23.29

Alarm Systems, 9.08

Sallyports

Basic Training in, 4.06

Separating Inmate Flow with, 8.21

Classification and, 11.01

Use of At Housing, 8.31

Construction Material

Vehicle, 8.22

Durability, 8.01

Control Posts, 23.16

Control Room, 8.21

Sanitation

Dining Room, 8.13

Common use Items Disinfected, 15.14

Dormitory, 8.11

Construction Compliance, 1.16

Entrance to Perimeter, 8.21

Food Compliance, 18.11

Facility, 23.15

Food Service, 18.08

Hardware Inspection, 8.33

Food Service Inspections, 18.13

Inmate Records, 6.05

Food Service Facilities, 18.10

Inspection, 23.01

In-House Inspections, 15.03

Internal Practices, 23.23

Inspections, 15.02

Key Control, 23.14

Maintenance Plan and, 15.04

Medical Personnel, 14.05

Standards Compliance, 15.01

Misdemeanor/Traffic Offenders, 10.11

Waste Disposal, 15.06

Mail Inspection, 16.05

Water Supply, 15.05

Padlocks Prohibited, 23.13

Vermin Control, 15.01

Perimeter, 8.20

Person not Searched, 10.09

Physical Separation, 11.02

Searches

Policy and Procedures, 23.01

Ad~quate Space for, 8.48

Prehearing Confinement, 21.08

Admissions, 10.01

Public Space, 1.13

Contraband, 23.03

Sallyport, 8.22

Control of Visiting Area, 16.18

Search of Visitors, 23.05

Females, 5.03

Search Prior to Entering

Housing Considerations, 10.09

Perimeter, 10.08

Inspections of Delivered

Searches upon Breaching

Materials, 23.06

Perimeter, 23.04

Inspection for Contraband in

Selections of Furnishings, 8.02

Mail, 16.05

Service Access, 8.24.

Inspection of Mail, 16.06

Skylights, 8.06

Policy Required for Strip/

Staff Strength, 23.18

Body Cavity, 10.10

Storage of Property, 8.54

Felony or Sentenced Inmates, 10.12 Strip/Body Cavity Search, 10.10

General, 10.08

Toilet and Shower, 8.26

Misdemeanor/Traffic

Transporting, 23.30

Offenders, 10.11 '

Varying Levels of, 8.25

Security Inspection, 23.01

Visitation and, 16.16

Security Policy and

Volunteer, Conformance to, 19.05

Procedure, 23.01

Weapons Control, 24.11

Security of Visits, 16.16

110

Selection ConsultantjArchitect, 7.08 Policy, 3.02 Staff Job Related Criteria, 3.04 Criminal Records Check, 3.07 Physical Exam, 3.08 Trusties, 12.02 Volunteers, 19.02

Site Analysis, 7.06 Master Plan, 7.07 Selection, 7.06 Survey, 7.05
Smoke Detection Equipment, 9.05
Evacuation Equipment, 9.05

Service(s) Access, 8.24 Areas, 8.04 Basic Education, 20.04 Equal Access to, 20.08 Library, 20.05 Notification of Medical, 14.11 Provision of Detoxification, 14.23 Provision of Food, 18.01 Provision of Volunteers, 19.01
Self Destructive Inmates Classification of, 11.01 Physical Force in Handling, 23.25 Physical Separation of, 11.02 Special Management Cell for, 8.18 Use of Restraints for, 24.08

Smoking Detention Cell, 8.64 Material, 9.16 Prohibition against, 9.16 Receptacles, 9.19
Special Housing Conditions, 13.02 Policy and Procedure, 13.01 Review of inmates Assigned, 13.03 Training of Staff, 13.06
Special Management Cell Provision of, 8.18 Padded, 9.17

Shaving Provision of Materials for, 15.17 Supervision of, 15.17
Shower Access to, 15.09 Administrative, 8.55 Availability of, 8.41 Location of, 8.41 Security of, 8.26 Upon Admissions, 15.08
Single Occupancy Cells Dayroom, 8.65 Location, 8.16 Limit on Occupancy, 8.62 Recommended Capacity, 8.61 Requirements, 8.64 Special Management Cell, 8.18 Square Footage, 8.63

Square Footage Dayroom, 8.65 Dormitory, 8.66 Emergency Release Yard, 8.60 MUlti~Occupancy Cells, 8.61 Single Occupancy Cells, 8.63 Temporary Holding Cells, 8.51
staff Assistance, 8.12 Backup, 5.04 Dissemination of Revised Policy, 1.05 Encouragement of Professional Affiliation, 1.12 Females Housed, 5.03 Fire Safety Training, 9.06 Goals and Objectives, 1.06 Guarding of Inmates, 23.31 Inspections, 9.04 Internal Security Practices, 23.23 Medical Training, 14.16

111

Number of, 5.01 Opening Privileged Mail by, 16.04 Operations Manual Available
to, 1.04 Participatory Management, 1.01 Plan, 5.05 Primary Duty, 5.02 Professional Affiliations, 1.12 Representing Inmate, 21.14 Review, 1.09 Strength, 23.18 Supervision Design, 1.12 Supervision of Visits, 16.11 Training of Special Housing, 13.06 Transport, 5.06

Trusty, 12.05 Prohibition of Trusty, 12.01 Visitation, 16.11
Volunteer Programs, 19.03
Supply Requisition, 2.06
Surveillance Audio/Visual Equipment, 8.28 Equipment Location, 8.29
In-Person, 23.24 Primary Duty of Staff, 5.02 Sight and Sound, 8.29

Storage Admissions, 8.49 Arsenal, 8.32 Booking, 8.48 Collected Money, 2.04 Flammable Supplies, 9.18 Food, 18.10 Inmate Property, 8.50 Personal Property, 10.01 Pharmaceuticals, 14.24 Property Management, 8.54 Records, 8.55 Secure Areas, 23.11 Space Allotment, 8.04 Space Required, 8.41 Space for Admissions, 8.48 Weapons, 24.12
Suicide Classification, 11.01 Inmate Death, 24.16 Physical Separation, 11.02 Policy and Procedure for, 24.01 Special Management Cell, 8.18 Surveillance of, 23.24
Supervision Control Posts, 8.11 Design, 8.03 Design to Complement, 1.12 Inmate Contact, 23.22 Guarding of, 23.31 Intermittent Direct, 5.01 Staff Strength, 23.18 Transporting, 23.30

Telephones Access to, 16.08
During Admissions, 10.05 Policy and Procedure, 10.01 Provision of Hookups, 8.51 Space in Booking, 8.48
Temperature Air, 8.43 Food, 18.10 Water, 15.10
Toilets Administrative, 8.55 Availability and Location, 8.40 Booking Area, 8.48 Cell Requirements, 8.64 Control Room, 8.21 Maintenance of, 8.39 Security, 8.26
Tools/Cutlery Availability of, 23.12 Training on Controlling, 9.06 Secure Storage, 23.11
Training Advanced/Specialized, 4.08 Basic, 4.06 CPR, 14.18 Emergency Plan, 24.02 Emergency Response Team, 24.04
112

Field, 4.05 Fire, 9.06 First Aid, 14.11 Funding of, 4.02 In-Service, 4.01 Managerial/Supervisory, 4.13 Medical, 14.16 Orientation, 4.04 Position or Unit, 4.03 Procedures for Medication
Administration, 14.25 Program Evaluation, 4.12 Records of, 4.11 Scheduling of, 4.09 Special Housing, 13.06 Support, 4.02 Transition, 1.18 Validation of, 4.10 Volunteer, 19.04 Weapons, 24.12 Written Directives for, 4.01

Submission of Disciplinary Report, 21.06
Use of Force Activity Log, 23.29 Basic Training, 4.06 Corporal Punishment Prohibited, 23.28 Defense of Third Person, 23.25 Examination/Treatment, 23.26 Prevention of Riot, Escape, Other Crimes, 23.25 Protection of Property, 23.25 Report, 23.21 Report of Weapons Usage, 24.15 Restraints, 24.08 Self Defense, 23.25 Self Injurious Inmates, 23.25 Unruly Inmate, 23.25 Weapons Qualification, 24.10

Transport Duties, 5.06 Policy, 23.30

Vermin Control of, 15.01
Records of, 10.10

Trusties Accessibility to Juveniles, 11.04 Access to Weapons, 24.18 Assignment, 12.01 Duties, 12.05 Eligibility, 12.02 Employment of Unsentenced, 12.03 Identifying Medical Complaints, 14.14 Key Control, 23.14 Orientation, 12.04 Physical Separation, 11.02 Private Gain/Workforce, 12.08 Prohibition Against Dispensing Medication, 14.24 Prohibition of Search, 12.01 Required Work, 12.03

Visiting Control of Area, 16.18
Hours Posted, 16.11 Hours Scheduled, 16.10 Legal Counsel, 11.02 Media Access to, 16.09
Program Space for, 8.56 Space, 8.58 Space Handcapped Assessible, 8.59
Visitors Eligible, 16.13
Facility Security 61: Entrance of, 23.16
Registration of, 16.14 Search, 23.05 Weapons Carried, 23.09

Unruly Inmates

Disciplinary Procedures for, 21.05 Visits

Disciplinary Investigation of, 21.06 Contact, 16.16

Disciplinary Separation of, 13.04

Interview Rooms, 8.53

Notification of Charges, 21.01

Record of, 16.15

Post Hearing Confinement,

Restrictions on Legal, 11.05

of, 21.16

Security of, 16.16

113

Special, 16.12 Supervision, 16.11
Volunteer(s) Assistance, 19.01 Conduct, 19.05 Dissemination of New Policy &: Procedure to, 1.05 Screening of, 19.02 Supervision of, 19.03 Termination of, 19.06 Training, 19.04
Waste Plumbing, 8.39 Disposal of, 15.06
Water Detention Cell, 8.64 Drinking, 8.42 Emergency Shut-off of, 8.38 Floor Drains, 8.31 Provision of, 15.05 Temperature, 15.10 Temporary Holding Cell, 8.51
weapons
Armed Employees, 23.10 Carrying of, 23.09 Control, 24.11 Distribution Log, 24.14 Internal Security Practices, 23.23 Inventory, 24.13 Policy and Procedure, 23.01 Secure Storage, 24.11 Storage, 24.12 Training, 24.10 Transporting Security, 23.30 Usage, 24.15
Work Inmate Job Tasks, 12.05 Inmates for Private Gain, 12.08 Records of Participation, 6.04 Search of Detail, 12.06 Special Clothing, 15.12 Stoppages, 23.02
114

DCA
40 Marietta Street N.W. Suite 800
Atlanta, Ceo.,pa 30303
(404) 656-3836