Monthly report, 2018 May

Georgia Bureau of Investigation May Monthly Report FY2018
Presented to the Board of Public Safety July 12, 2018
Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 8

IV. Crime Lab.............................................. 9 11

V. Georgia Crime Information Center................. 12 19

2

Vacant State Positions FY2018

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 38 37 31 31 30 28 26 28 27 27 27

16 15 15 15 16 16 18 18 16 16 16

1 1

1 1 1 1 1 1 0 0 0

7 7

7 6 7 7 7 7 6 6 6

9 10 10 5 7 8 8 8 8 8 10

17 17 12 13 17 18 17 15 17 18 17

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2018

Discipline

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Chemistry

12,601 12,743 13,861 13,802 14,111 14,246 15,223 15,598 16,145 16,109 16,485

Data Conversion

1

1

1

1

1

1

1

1

1

1

1

Firearms

2,956 2,984 3,080 3,081 3,166 3,190 3,232 3,285 3,250 3,408 3,455

Forensic Biology

5,225 5,553 5,695 5,431 5,563 5,687 5,677 5,560 5,686 5,858 5,937

Impressions

44

46

48

47

47

48

52

51

54

55

56

Latent Prints

3,727 3,747 3,934 3,948 4,127 4,142 4,190 4,174 4,276 4,286 4,295

Medical Examiners

188

177

193 218 232 261 320 274 245 234 247

Miscellaneous Services

0

0

0

0

0

0

0

0

0

0

0

Operations Support

2

2

0

0

0

0

0

7

2

7

3

Toxicology

746

639

819 822 1,033 776 1,080 791 724 855 991

Trace Evidence

487

441

438 440 468 494 489 512 539 571 610

Total

25,977 26,333 28,069 27,790 28,748 28,845 30,264 30,253 30,922 31,384 32,080

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

May 2018 325 19

Total FY2018 3,851 356

Personnel
Employee Totals
Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

May 2018

State Funded Positions
350 44 313 43 750

Grant Funded Positions
24 76 37 4 141

Total 374 120 350 47 891

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

Total State Funded Positions Vacant
17 0 27 6 50

State Funded Vacancies Under Active Recruitment
4 0 13 2 19

5

INVESTIGATIVE DIVISION

May 2018

Fiscal YTD

Total Sworn Employees

272 (filled-includes grant)

Total Investigative Hours Expended

30,869.25

330,026.00

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

10,488.50 5,372.00 3,368.50
587.00 199.00 962.00

120,276.75 65,325.00 33,725.25 5,458.00 2,242.00 13,526.50

Property Crimes, including Theft, Burglary, Forgery

2,847.00

29,860.25

Drug Investigations

4,664.00

44,089.50

Meth Lab Investigations

-

93.00

Polygraph Examinations

1,057.00

9,788.00

Background Investigations

1,297.00

3,991.00

Other Investigations, including Preliminary Investigations

6,202.75

72,285.50

Bomb Disposal Services

987.00

10,587.00

Crime Analysis

-

26.00

Crime Scene Specialists

3,326.00

39,029.00

All figures above represent Investigative Hours

Total Seizures

5,270,595.00

$36,417,344.85

6

Investigative Hours Expended YTD FY2018

Crime Analysis >1%

Background Investigations
1%

Bomb Disposal Services 3%

Crime Scene Specialists
12%

Crimes Against Persons 37%

Other Investigations 22%
Polygraph Investigations
3%

Meth Lab Investigations
>1%

Drug Investigations 13%

Property Crimes 9%

7

8

Crime Lab
Medical Examiners (includes all laboratories)

May FY2018 YTD

Autopsies Consultations Total ME Cases Managed

257

2,550

164

1,536

421

4,086

Clayton County Death Certificates

55

513

Percentage of Cases Released in 90 days: 76%

Medical Examiner Activity, FY2018

Consultations 37%

Autopsies 63%

Confirmed CODIS Hits for May 2018

State Offender Hits

48

State Forensic Hits

6

National Offender Hits

22

National Forensic Hits

3

Total

79

Samples entered into CODIS for May 2018 673

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

9

22,489 330,070
7 506
353,072

Laboratory Production
Report Turnaround for May 2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
2,102 48 57 327
1,039 35 43

Total % Released in Released 45 Days

3,682

57%

258

19%

576

10%

503

65%

1,352

77%

323

11%

274

16%

System-wide Totals

3,651

6,968

52%

Note: 66.1% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2018

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
21,189 410 666
3,046 10,533
563 502

Total % Released in Released 45 Days

36,351

58%

2,895

14%

5,641

12%

4,770

64%

12,458

85%

2,681

21%

2,741

18%

System-wide Totals

36,909

67,537

55%

10

Crime Lab Reports Processed for May 2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

3,232 170
1,875 4
200 515 28 2,451 66

2,620 115
1,539 1
155 524 27 2,451 60

Total

8,541

7,492

Crime Lab Reports Processed FY2018

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

29,861 1,954 16,613
25 2,008 5,326
118 24,721
875

24,305 1,166 15,550
8 1,366 5,230
121 24,279
742

Total

81,501

72,767

11

Georgia Crime Information Center

May 2018

NCIC SERVICES

CJIS Network Statistics

System Uptime: Messages Processed:

100% 74,739,136

CJIS Operations 1. Sex Offender Registry

Records Added

Month 145

2. Protection Order Registry

FY2018 1,555

Database Totals 31,051

Records Added

Month 2,355

3. National Data Exchange (N-DEx)

FY2018 24,051

Database Totals 377,903

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (no data contributed)

Added

Removed

Total with Inquiry

Access

Agencies

2

1

19

Users

3

2

26

4. Off-Line Search Requests

Type of Request

Month

FY2018

Administrative (Criminal Justice Agency) Open Records Subpoena Media Possible CJIS Security Violations

39

257

4

20

0

0

0

0

1

28

CJIS Audits GCIC conducted 46 CJIS Audits

12

INFORMATION SERVICES

Criminal History/Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos Transactions processed within 2 hours of receipt:

Month 43,268 18,918 14,840

2. Applicant Fingerprint Transactions Received

Submissions Transactions processed within 24 hours of receipt:

Month 40,389

3. Final Dispositions Received

Local Agency GCIC TOTAL

Month 74,264 5,638 79,902

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Month 11,060 65% 46% 8%

5. Non-criminal Justice Audits, Visits and Trainings

In Compliance Out of Compliance Total Audits Advisement Memos Agency Visits Attendees Trainings

Month 10 16 26 9 154 5

13

FY2018 455,912 201,545 150,476 96%
FY2018 422,439 100%
FY2018 741,306 52,749 794,055
FY2018 112,756 64% 42% 6%
FY2018 103 164 267 93
1,535 62

6. Disposition Recovery Project
Submitted by Vendor Dispositions Processed

Month

2287 2669

Project to Date 96,245 96,245

The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database.

14

PLANS & PROGRAM DEVELOPMENT
AFIS ENHANCEMENTS
Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
Monthly Update - All FY2018 enhancements to the AFIS and IntegraID Document system have been completed.
APPLICATION DEVELOPMENT - Protective Order Registry
Project Description - To provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - The project team found issues during UAT and are working with the programmer and vendor to resolve. The deployment date has been extended to June 2018.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - The developer began working on the project and is focused on application development.
CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications.
Monthly Update - GBI, GTA, Consultants, Statewide Stakeholders and vendors continue to meet and work towards the completion of the project data exchanges. The PMO and SME Consultant are working on the Organizational Change Management Plan and an integrated project schedule of all vendor tasks. Stakeholders remain engaged and the team is evaluating a roll-out of partial exchanges to pilot counties, instead of a full rollout. To meet CJEP architectural requirements, work continues on the ESB design. GTA confirmed that they can meet the requirements for errorhandling and messaging to the endpoints, without the full store-and-forward approach. GTA can be ready for the pilots by October 2018.
15

CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - No accomplishments for this reporting period. CUSTOMER SUPPORT - TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 198 phone calls, 915 emails and managed LMS user account additions. The Customer Support Training team also developed and delivered employee training for the GCIC SharePoint application, agency training on GCIC programs/applications, and agency Court Clerks training. The training staff completed teach backs to gain insight and feedback for improving overall quality of training content and delivery.
16

FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - GBI Finance/Accounting requested a new accounts receivable system to process fee invoices and payments. Monthly Update - Finance is reviewing their options to complete this project.
17

GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
Monthly Update - The project team continues to complete tasks for the symposium. Over 480 registrations have been received and paid.
GEORGIA APPLICANT PROCESSING SYSTEM REPLACEMENT (GAPS) PROJECT
Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor.
Monthly Update - Following the evaluation and scoring of RFP proposals, the project team met to complete the final selection process before providing the Purchasing Officer with the selected vendor.
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time.
Monthly Update - To meet business requirements, application development continues.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The application developer continues to work on completing the outstanding tasks for this project and the team met to review some of the initial business requirements.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - No accomplishments for this reporting period.
18

NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update - GBI continues to work towards NIBRS FBI certification. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The application developer delivered a demo to the project team and discovered that some functionality was inoperable and must be corrected. The vendor vetting process began for Watch Systems and the scope of work to address the record modification audit trail has been approved for GBI's vendor to begin work. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - The GCIC team is continuing to use the application and IT Managers for the Division of Forensic Sciences (DOFS) are reviewing GCIC SharePoint content.
19