Georgia Bureau of Investigation May Monthly Report FY2018 Presented to the Board of Public Safety July 12, 2018 Vernon M. Keenan Director Table of Contents I. Staffing and Backlog................................. 3 4 II. Administration Office of Privacy & Compliance/Open Records Personnel Staff Services........................................... 5 III. Investigative Division.................................. 6 8 IV. Crime Lab.............................................. 9 11 V. Georgia Crime Information Center................. 12 19 2 Vacant State Positions FY2018 Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 38 37 31 31 30 28 26 28 27 27 27 16 15 15 15 16 16 18 18 16 16 16 1 1 1 1 1 1 1 1 0 0 0 7 7 7 6 7 7 7 7 6 6 6 9 10 10 5 7 8 8 8 8 8 10 17 17 12 13 17 18 17 15 17 18 17 3 DOFS Backlog Chart Unworked Reports over 30 Days Old FY2018 Discipline Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Chemistry 12,601 12,743 13,861 13,802 14,111 14,246 15,223 15,598 16,145 16,109 16,485 Data Conversion 1 1 1 1 1 1 1 1 1 1 1 Firearms 2,956 2,984 3,080 3,081 3,166 3,190 3,232 3,285 3,250 3,408 3,455 Forensic Biology 5,225 5,553 5,695 5,431 5,563 5,687 5,677 5,560 5,686 5,858 5,937 Impressions 44 46 48 47 47 48 52 51 54 55 56 Latent Prints 3,727 3,747 3,934 3,948 4,127 4,142 4,190 4,174 4,276 4,286 4,295 Medical Examiners 188 177 193 218 232 261 320 274 245 234 247 Miscellaneous Services 0 0 0 0 0 0 0 0 0 0 0 Operations Support 2 2 0 0 0 0 0 7 2 7 3 Toxicology 746 639 819 822 1,033 776 1,080 791 724 855 991 Trace Evidence 487 441 438 440 468 494 489 512 539 571 610 Total 25,977 26,333 28,069 27,790 28,748 28,845 30,264 30,253 30,922 31,384 32,080 4 GBI Administration Office of Privacy & Compliance/Open Records Open Records Request Archives May 2018 325 19 Total FY2018 3,851 356 Personnel Employee Totals Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total May 2018 State Funded Positions 350 44 313 43 750 Grant Funded Positions 24 76 37 4 141 Total 374 120 350 47 891 Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total Total State Funded Positions Vacant 17 0 27 6 50 State Funded Vacancies Under Active Recruitment 4 0 13 2 19 5 INVESTIGATIVE DIVISION May 2018 Fiscal YTD Total Sworn Employees 272 (filled-includes grant) Total Investigative Hours Expended 30,869.25 330,026.00 Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc. 10,488.50 5,372.00 3,368.50 587.00 199.00 962.00 120,276.75 65,325.00 33,725.25 5,458.00 2,242.00 13,526.50 Property Crimes, including Theft, Burglary, Forgery 2,847.00 29,860.25 Drug Investigations 4,664.00 44,089.50 Meth Lab Investigations - 93.00 Polygraph Examinations 1,057.00 9,788.00 Background Investigations 1,297.00 3,991.00 Other Investigations, including Preliminary Investigations 6,202.75 72,285.50 Bomb Disposal Services 987.00 10,587.00 Crime Analysis - 26.00 Crime Scene Specialists 3,326.00 39,029.00 All figures above represent Investigative Hours Total Seizures 5,270,595.00 $36,417,344.85 6 Investigative Hours Expended YTD FY2018 Crime Analysis >1% Background Investigations 1% Bomb Disposal Services 3% Crime Scene Specialists 12% Crimes Against Persons 37% Other Investigations 22% Polygraph Investigations 3% Meth Lab Investigations >1% Drug Investigations 13% Property Crimes 9% 7 8 Crime Lab Medical Examiners (includes all laboratories) May FY2018 YTD Autopsies Consultations Total ME Cases Managed 257 2,550 164 1,536 421 4,086 Clayton County Death Certificates 55 513 Percentage of Cases Released in 90 days: 76% Medical Examiner Activity, FY2018 Consultations 37% Autopsies 63% Confirmed CODIS Hits for May 2018 State Offender Hits 48 State Forensic Hits 6 National Offender Hits 22 National Forensic Hits 3 Total 79 Samples entered into CODIS for May 2018 673 Profiles in CODIS Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File Total 9 22,489 330,070 7 506 353,072 Laboratory Production Report Turnaround for May 2018 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 2,102 48 57 327 1,039 35 43 Total % Released in Released 45 Days 3,682 57% 258 19% 576 10% 503 65% 1,352 77% 323 11% 274 16% System-wide Totals 3,651 6,968 52% Note: 66.1% Casework Reports were released within 90 days. Report Turnaround for Year-to-Date, FY2018 Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus # Released in 45 Days 21,189 410 666 3,046 10,533 563 502 Total % Released in Released 45 Days 36,351 58% 2,895 14% 5,641 12% 4,770 64% 12,458 85% 2,681 21% 2,741 18% System-wide Totals 36,909 67,537 55% 10 Crime Lab Reports Processed for May 2018 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 3,232 170 1,875 4 200 515 28 2,451 66 2,620 115 1,539 1 155 524 27 2,451 60 Total 8,541 7,492 Crime Lab Reports Processed FY2018 Department Requested Total Released Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence 29,861 1,954 16,613 25 2,008 5,326 118 24,721 875 24,305 1,166 15,550 8 1,366 5,230 121 24,279 742 Total 81,501 72,767 11 Georgia Crime Information Center May 2018 NCIC SERVICES CJIS Network Statistics System Uptime: Messages Processed: 100% 74,739,136 CJIS Operations 1. Sex Offender Registry Records Added Month 145 2. Protection Order Registry FY2018 1,555 Database Totals 31,051 Records Added Month 2,355 3. National Data Exchange (N-DEx) FY2018 24,051 Database Totals 377,903 Number of Georgia agencies contributing to N-DEX: 3 Agencies/Users with N-DEx Inquiry Access Only (no data contributed) Added Removed Total with Inquiry Access Agencies 2 1 19 Users 3 2 26 4. Off-Line Search Requests Type of Request Month FY2018 Administrative (Criminal Justice Agency) Open Records Subpoena Media Possible CJIS Security Violations 39 257 4 20 0 0 0 0 1 28 CJIS Audits GCIC conducted 46 CJIS Audits 12 INFORMATION SERVICES Criminal History/Identification Services 1. Criminal Fingerprint Transactions Received Submissions Submissions w/Palms Submissions w/Photos Transactions processed within 2 hours of receipt: Month 43,268 18,918 14,840 2. Applicant Fingerprint Transactions Received Submissions Transactions processed within 24 hours of receipt: Month 40,389 3. Final Dispositions Received Local Agency GCIC TOTAL Month 74,264 5,638 79,902 4. RAPID Identification Transactions Submissions AFIS Hits NCIC Hits FBI RISC Hits Month 11,060 65% 46% 8% 5. Non-criminal Justice Audits, Visits and Trainings In Compliance Out of Compliance Total Audits Advisement Memos Agency Visits Attendees Trainings Month 10 16 26 9 154 5 13 FY2018 455,912 201,545 150,476 96% FY2018 422,439 100% FY2018 741,306 52,749 794,055 FY2018 112,756 64% 42% 6% FY2018 103 164 267 93 1,535 62 6. Disposition Recovery Project Submitted by Vendor Dispositions Processed Month 2287 2669 Project to Date 96,245 96,245 The chart below shows the number of serious/violent felony offenses that were previously restricted but are now returned for licensing and employment purposes because a disposition of guilt was obtained and entered in the criminal history database. 14 PLANS & PROGRAM DEVELOPMENT AFIS ENHANCEMENTS Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders. Monthly Update - All FY2018 enhancements to the AFIS and IntegraID Document system have been completed. APPLICATION DEVELOPMENT - Protective Order Registry Project Description - To provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure. Monthly Update - The project team found issues during UAT and are working with the programmer and vendor to resolve. The deployment date has been extended to June 2018. CHILD FATALITY SYSTEM REVIEW PROJECT Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities. Monthly Update - The developer began working on the project and is focused on application development. CRIMINAL JUSTICE EXCHANGE PROJECT Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications. Monthly Update - GBI, GTA, Consultants, Statewide Stakeholders and vendors continue to meet and work towards the completion of the project data exchanges. The PMO and SME Consultant are working on the Organizational Change Management Plan and an integrated project schedule of all vendor tasks. Stakeholders remain engaged and the team is evaluating a roll-out of partial exchanges to pilot counties, instead of a full rollout. To meet CJEP architectural requirements, work continues on the ESB design. GTA confirmed that they can meet the requirements for errorhandling and messaging to the endpoints, without the full store-and-forward approach. GTA can be ready for the pilots by October 2018. 15 CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units. Monthly Update - No accomplishments for this reporting period. CUSTOMER SUPPORT - TRAINING Project Description - The Customer Support Training group provides training in GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment. Monthly Update - The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The trainings completed online and within the classrooms for the month are included in the charts. The LMS Staff handled 198 phone calls, 915 emails and managed LMS user account additions. The Customer Support Training team also developed and delivered employee training for the GCIC SharePoint application, agency training on GCIC programs/applications, and agency Court Clerks training. The training staff completed teach backs to gain insight and feedback for improving overall quality of training content and delivery. 16 FINANCE ACCOUNTS RECEIVABLE (AR) SYSTEM PROJECT Project Description - GBI Finance/Accounting requested a new accounts receivable system to process fee invoices and payments. Monthly Update - Finance is reviewing their options to complete this project. 17 GCIC TRAINING SYMPOSIUM Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities. Monthly Update - The project team continues to complete tasks for the symposium. Over 480 registrations have been received and paid. GEORGIA APPLICANT PROCESSING SYSTEM REPLACEMENT (GAPS) PROJECT Project Description - The Georgia Crime Information Center Information Services is seeking to obtain the services of a qualified and experienced vendor to provide an applicant fingerprinting solution that will electronically capture and submit applicant fingerprints to the Automated Fingerprint Identification System (AFIS). In addition, the selected vendor shall handle receiving fingerprint search results and disseminate the results to the requestor. Monthly Update - Following the evaluation and scoring of RFP proposals, the project team met to complete the final selection process before providing the Purchasing Officer with the selected vendor. HUMAN RESOURCES (HR) TIMESHEET PROJECT Project Description - Enhancement of the application used by non-sworn units of the GBI for tracking time. Monthly Update - To meet business requirements, application development continues. INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public. Monthly Update - The application developer continues to work on completing the outstanding tasks for this project and the team met to review some of the initial business requirements. LAW ENFORCEMENT MESSAGE SWITCH (LEMS) Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system. Monthly Update - No accomplishments for this reporting period. 18 NATIONAL INCIDENT-BASED REPORTING SYSTEM (NIBRS) PROJECT Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data. Monthly Update - GBI continues to work towards NIBRS FBI certification. SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation. Monthly Update - The application developer delivered a demo to the project team and discovered that some functionality was inoperable and must be corrected. The vendor vetting process began for Watch Systems and the scope of work to address the record modification audit trail has been approved for GBI's vendor to begin work. SHAREPOINT CONFIGURATION PROJECT Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information. Monthly Update - The GCIC team is continuing to use the application and IT Managers for the Division of Forensic Sciences (DOFS) are reviewing GCIC SharePoint content. 19