Monthly report [Feb. 2017]

Georgia Bureau of Investigation December Monthly Report FY2017
Presented to the Board of Public Safety February 9, 2017 Vernon M. Keenan Director

Table of Contents

I. Staffing and Backlog................................. 3 4

II. Administration

Office of Privacy & Compliance/Open Records

Personnel

Staff Services...........................................

5

III. Investigative Division.................................. 6 9

IV. Crime Lab.............................................. 10 12

V. Georgia Crime Information Center................. 13 20

2

Vacant State Positions FY2017

Total Vacant Positions in DOFS Vacant Scientist Positions Total Vacant Positions in GCIC Total Vacant Positions in Admin Vacant Sworn Agent Positions Total Vacant Positions In the Investigative Division

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun 24 23 23 24 26 26

8 8

7 10 11 11

1 1

1 2 2 2

4 4

5 5 5 5

24 24 28 21 9 6

31 30 33 28 16 14

3

DOFS Backlog Chart Unworked Reports over 30 Days Old
FY2017

Discipline

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Chemistry

6,546 7,175 7,822 8,482 9,237 9,453

Firearms

2,520 2,878 3,031 3,051 3,094 2,997

Forensic Biology

3,110 3,191 3,466 3,724 3,863 3,863

Impressions

38 40 43 42 39 37

Latent Prints

3,137 3,234 3,309 3,446 3,550 3,551

Medical Examiners

120 97 170 165 198 194

Miscellaneous Services

0

0

0

0

0

0

Operations Support

0

0

0

0

0

0

Toxicology

827 506 829 858 1,523 1,386

Trace Evidence

466 503 511 520 531 513

Total

16,764 17,624 19,181 20,288 22,035 21,994

4

GBI Administration

Office of Privacy & Compliance/Open Records

Open Records Request Archives

December 2016 228 20

Total FY2017 1,633 131

Personnel

Employee Totals

December 2016

Investigative Division Georgia Crime Information Center Division of Forensic Sciences Administration Total

State Funded Positions 350 42 293 43 728

Grant Funded Positions 19 75 29 1 124

Total 369 117 322 44 852

Total State Funded Positions Vacant

Investigative Division

14

Georgia Crime Information Center

2

Division of Forensic Sciences

26

Administration

5

Total

47

State Funded Vacancies Under Active Recruitment
4 1 9 5 18

5

INVESTIGATIVE DIVISION

December 2016

Fiscal YTD

Total Sworn Employees

276 (filled-includes grant)

Total Investigative Hours Expended

27,625.75

172,088.56

Crimes Against Persons, includes Death Investigations Child Abuse Sex Crimes Missing Persons Assault, Kidnapping, Robbery, Terrorist Acts, Fugitive, Human Trafficking, etc.

9,701.75 6,127.00 2,000.75
236.00 351.00 987.00

60,072.25 31,923.50 17,150.25 2,416.50 1,254.00 7,328.00

Property Crimes, including Theft, Burglary, Forgery

2,160.50

16,066.80

Drug Investigations

3,413.00

22,274.00

Meth Lab Investigations

-

78.00

Polygraph Examinations

788.00

5,217.00

Background Investigations

1,606.00

2,524.00

Other Investigations, including Preliminary Investigations

5,440.50

37,331.51

Bomb Disposal Services

954.00

5,610.00

Crime Analysis

2.00

20.00

Crime Scene Specialists

3,560.00

22,895.00

All figures above represent Investigative Hours

Total Seizures

$1,128,504.92

$102,521,728.92

6

Investigative Hours Expended YTD FY2017

Background Investigations
>1% Crime Analysis
>1%
Bomb Disposal Services 3%

Crime Scene Specialists 13%

Crimes Against Persons 35%

Other Investigations
22%

Polygraph Investigations
3%

Meth Lab Investigations
>1%

Drug Investigations
13%

Property Crimes 9%

7

Georgia Authorized Central Storage (ACS) Program Update
https://gbi.georgia.gov/meth-container-program
FY2017 1st Quarter (July 1-September 30, 2016)
The Georgia ACS program began its second full year of operation on July 1, 2016.
During the first quarter, local and state law enforcement agencies used the program to store and dispose of hazardous waste on eight occasions. These activities resulted in hazardous materials contained within nineteen (19) USDOT compliant containers with a total volume of ninety three point seven (93.7) gallons. The total weight of the hazardous waste was one hundred seventeen point three (117.3) pounds.
The 3-day ACS training course was presented at the Georgia Public Safety Training Center on July 26 28, 2016. Twenty (20) students successfully completed the course.
FY2017 2nd Quarter (October 1-December 31, 2016)
During the second quarter, local and state agencies used the program on fourteen (14) occasions. These activities resulted in hazardous materials contained within fifty one (51) USDOT compliant containers with a total volume of six hundred thirty three (633) gallons. The total weight of the hazardous waste was three hundred forty three (265) pounds.
Other Relevant Information In the past 18 months, virtually all of the Georgia ACS containers have been reached the threshold to be emptied by a DEA Hazardous Waste Disposal Contractor at least once. The system of facilitating this process through the Georgia Clandestine Lab Coordinator at DEA in Atlanta worked well. The process involves DEA authorizing contractor payment and the local ACS Site coordinators working with individual contractors to transfer custody of the hazardous waste with related documentation. Under the contract agreement with DEA, the Site Coordinators are provided with new, replacement USDOT approved containers to replenish local supplies.
A 3-day ACS course is scheduled for February 14 through 16, 2016. This session will be held at the Henry County Sheriff's Office in McDonough, Georgia.
Basic Clandestine Lab Safety (40-hour) training opportunities continue to be a problem for Georgia personnel. The number of seats provided in courses presented at the DEA Academy in Quantico, Virginia are insufficient to keep up with demand. In addition, personnel are no longer allowed to attend the Georgia ACS course prior to completion of the basic lab safety course.
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9

Crime Lab

Medical Examiners (includes all laboratories)

December 2016 FY2017 YTD

Autopsies Consultations Total ME Cases Managed

252

1,328

139

829

391

2,157

Clayton County Death Certificates

55

244

Percentage of Cases Released in 90 days: 76.2%

Medical Examiner Activity, FY2017

Consultations 40%

Autopsies 60%

Confirmed CODIS Hits for December 2016

State Offender Hits

82

State Forensic Hits

18

National Offender Hits

18

National Forensic Hits

4

Total

122

Samples entered into CODIS for December 2016 938

Profiles in CODIS

Forensic Casework Profiles Convicted Offender Profiles Missing Person/Unidentified Human Remain Profiles Staff/QC File
Total

20,169 315,440
6 496
336,111

10

Laboratory Production
Report Turnaround for December 2016

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
1,599 90 65 263 768 64 52

Total % Released in Released 45 Days

3,902

41%

160

56%

427

15%

390

67%

910

84%

124

52%

142

37%

System-wide Totals

2,901

6,055

48%

Note: 79.6% Casework Reports were released within 90 days.

Report Turnaround for Year-to-Date, FY2017

Laboratory Headquarters - Atlanta Central Regional - Macon Coastal Regional - Savannah Eastern Regional - Augusta Northeastern Regional Southwestern Regional - Moultrie Western Regional - Columbus

# Released in 45 Days
12,440 697 228
1,682 6,221
447 449

Total % Released in Released 45 Days

21,450

58%

1,423

49%

2,242

10%

2,449

69%

6,792

92%

1,107

40%

999

45%

System-wide Totals

22,164 36,462

61%

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Crime Lab Reports Processed for December 2016

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

2,387 205
1,311 1
164 442 28 1,818 139

1,897 241
1,369 1
158 463 13 2,262 114

Total

6,495

6,518

Crime Lab Reports Processed FY2017

Department

Requested

Total Released

Chemistry (includes Drug ID) Firearms Forensic Biology Impressions Latent Prints Medical Examiners Operations Support Toxicology Trace Evidence

15,100 1,711 11,077
17 1,239 2,707
62 12,779
790

10,753 1,173 10,483
9 765 2,648 46 12,499 734

Total

45,482

39,110

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Georgia Crime Information Center

CJIS Network Statistics System Uptime: Messages Processed: CJIS Operations
1. Sex Offender Registry
Records Added

December 2016
NCIC SERVICES
100% 63,581,888

Month 136

FY2017 959

Database Totals 29,101

2. Protection Order Registry Records Added

Month 1,911

FY2017 13,117

Database Totals 339,066

3. National Data Exchange (N-DEx)

Number of Georgia agencies contributing to N-DEX: 3

Agencies/Users with N-DEx Inquiry Access Only (No data contributed)

Added

Removed Total with Inquiry

Access

Agencies

0

0

36

Users

0

0

74

4. Off-Line Search Requests

Type of Request

Month

FY2017

Administrative (Criminal Justice

26

163

Agency)

Open Records

1

7

Subpoena

0

0

Media

0

0

Possible CJIS Security Violations

1

17

13

CJIS Audits GCIC conducted 3 CJIS Audits
INFORMATION SERVICES

Criminal History Identification Services

1. Criminal Fingerprint Transactions Received

Submissions Submissions w/Palms Submissions w/Photos

Monthly 37,375 16,692 11,757

FY2017 234,106 104,255 72,010

Transactions processed within 2 hours of receipt:

94%

2. Applicant Fingerprint Transaction Received

Submissions

Monthly 37,488

FY2017 248,376

Transactions processed within 24 hours of receipt:

99%

3. Final Disposition Transactions Received

Local Agency GCIC TOTAL

Monthly 73,585 4,708 78,293

FY2017 386,559 31,558 418,117

4. RAPID Identification Transactions

Submissions AFIS Hits NCIC Hits FBI RISC Hits

Monthly 14,836 52% 39% 2%

FY2017

84,345 47% 41% 2%

5. Non-Criminal Justice (NCJ) Audits, Visits and Trainings

AUDITS
In Compliance Out of Compliance Advisement Memos TOTAL

Monthly 0 0 0
0

FY2017 0 2 0
2

14

Visits & Trainings
Agency Visits Trainings Attendees TOTAL

Monthly 10 0 0 10

FY2017 48 6 166 220

15

6. Disposition Recovery Project
Completed Research Counties

Monthly 1,369 1

Project to Date 61,413 1

These are the number of dispositions added for serious and violent felony arrests for the project to date.

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PLANS AND PROGRAM DEVELOPMENT
AFIS ENHANCEMENTS
Project Description - System enhancements for the Automated Fingerprint Identification System (AFIS) which include Accounts Receivable, T-Net fee changes, AFIS -SORT interface, system reports, creation of new IntegraID Document Management folders.
Monthly Update - The accounts receivable (A/R) modification and fee changes to T-Net were completed and installed; however, the A/R portion will not be operational until the current system is upgraded or replaced.
APPLICATION DEVELOPMENT - Protective Order Registry
Project Description - In an effort to provide better information sharing, the Georgia Protective Order Registry (POR) is being updated to improve record data quality and expanding database capabilities by replacing the existing application and infrastructure.
Monthly Update - The project team is continuing to test the POR system and conduct user acceptance testing.
CHILD FATALITY SYSTEM REVIEW PROJECT
Project Description - The Child Fatality Review (CFR) unit requested an enhancement to their current process to capture Medical Examiners (ME) data for child related deaths in the State of Georgia and have asked for additional reporting capabilities.
Monthly Update - Changes to the Coroner's form were confirmed and approved. Due to limited resources, the project release has been extended and the programmer and project manager will meet to determine the new date.
COMPUTERIZED CRIMINAL HISTORY (CCH) ENHANCEMENTS
Project Description - The Computerized Criminal History (CCH) system will undergo system enhancements to meet the new State of Georgia legislative changes concerning the First Offender Act (FOA). Additional updates such as system modifications and reports will be implemented for internal users.
Monthly Update - The CCH vendor continues programming for the system enhancements.
CRIMINAL JUSTICE EXCHANGE PROJECT
Project Description - The Georgia Bureau of Investigation will programmatically own an initiative of the Governor's Office entitled Criminal Justice Exchange Project (CJEP). CJEP will incorporate the electronic exchanges of information between state and local criminal justice agencies in Georgia. Each exchange automates a manual, paper-based criminal justice business process and will follow a criminal case lifecycle from booking through disposition and supervision. The goals of the project are to create seamless connections between systems, establish a single, consistent architecture adopted to guide all aspects of program implementation and to
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establish a governance structure that views criminal justice as a statewide community. The exchanges will involve the coordination of multiple agencies and vendor applications.
Monthly Update - A Statement of Need (SON) was issued for the procurement of a vendor that will manage the Project Management Office (PMO).
CUSTOMER RELATIONSHIP MANAGEMENT (CRM) APPLICATION PROJECT
Project Description - The CRM Application Project will provide a single source of historical interaction with GCIC external customers. The application will give GCIC end users the ability to search, track and report customer interactions throughout GCIC's business units.
Monthly Update - The SOW was finalized and the final draft was sent to the GBI attorney for review.
CUSTOMER SUPPORT-TRAINING
Project Description - The Customer Support Training group provides training in the area of GCIC programs, GCIC applications, GCIC/FBI compliance and other supported law enforcement training to both criminal and non-criminal justice agencies, municipal, magistrate and probate courts across the State of Georgia. The group extends the option to receive classroom training or training within an e-Learning environment.
Monthly Update - The training team completed 52 customer visits and delivered 12 classroom training sessions in the areas of: CCH, Record Restriction, TAC Certification, Probate Court Judges Training, Validations and Record Entry. A total of 155 individuals received training. The GBI online Learning Management System contains several videos and online classroom training available to agencies and vendors of law enforcement agencies. The following training videos were completed for the month: Child Sex Trafficking: A Training Series for Frontline Officers (29 completions), eLearning DPH THC Oil Registry (31 completions), Focus on Criminal Justice and the Elderly (40 completions), Privacy, Civil Rights, and Civil Liberties (28 completions), Suspicious Activity Reporting (37 completions), The Coming Storm (39 completions), The Syrian Conflict (32 completions), Security Awareness Training (3825 completions), CJIS Network Operator Certification (1031 completions), and CJIS Network Operator Re-Certification Exam (757 completions).
CUSTOMER SUPPORT - TRAINING PLAN
Project Description - The Customer Support Training group is in the process of developing a comprehensive training plan to include enhancements within both the classroom and online training environment.
Monthly Update - Meet the Trainer flyers were created for agency distribution. The CJIS Network Operator Certification and re-certification exams were completed. The trainers are developing class content to cover information that was removed from the original Security and Integrity course.
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GCIC TRAINING SYMPOSIUM
Project Description - The GCIC Training Symposium is designed to offer continuing education with the goal of providing vital knowledge regarding GCIC and federal law enforcement programs to both the criminal justice and non-criminal communities.
Monthly Update - The team continues to gather information to develop a 501c3 organization for handling registration fees.
HUMAN RESOURCES (HR) TIMESHEET PROJECT
Project Description Enhancement of the application used by non-sworn units of the GBI for tracking time.
Monthly Update - The project requirements gathering for Phase 2 are complete. Changes to update the weekly timesheet printout and configurations (holiday - worked/earned/taken) were expedited for completion by the end of December. The changes were completed and released for testing.
INFORMATION SERVICES CRIMINAL HISTORY APPLICATION REDESIGN PROJECT
Project Description - A redesign of the web application used by Information Services staff to log and track activities performed on criminal history information as well as services performed for the public.
Monthly Update - The programmer continues to work on the coding to meet the scheduled completion date of September 2017. CCH application log search and edit screens were reviewed.
LAW ENFORCEMENT MESSAGE SWITCH (LEMS)
Project Description - The message switch provides a means of communication between federal, state and local law enforcement agencies throughout the state of Georgia, the United States and other countries and in order to take advantage of new features and advances in technology, GCIC is looking to upgrade or replace this system.
Monthly Update - The project team reviewed previous system requirements and are currently developing new requirements.
LEARNING MANAGEMENT SYSTEM (LMS) PROJECT
Project Description - GCIC plans to replace the existing learning management system (LMS) by obtaining a new web-based LMS software application. The online learning management system will allow interactive exercises to aid in knowledge retention and administration of training information. The LMS training system will manage all learning components, security, enrollment and course structure for course certification.
Monthly Update - No new activity to report.
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NATIONAL INCIDENT - BASED REPORTING SYSTEM (NIBRS) PROJECT
Project Description - The National Incident Based Reporting System (NIBRS) collects data on each single incident and arrest for each offense coming to the attention of law enforcement for which specific facts about each crime is collected. GBI is in the process of replacing the current UCR summary-based system with an application that will collect incident-based data.
Monthly Update - The RFP selection process was completed. A vendor was selected and a contract signed.
SEX OFFENDER REGISTRY TOOL (SORT) ENHANCEMENT PROJECT
Project Description - System enhancements for the SORT application. Phase 1 will consist of modifications to the application used by Sheriff's Offices, the public website, NCIC web services and SORT Reports. Phase 2 will focus on the web service between SORT and AFIS for the upload of SORT documentation.
Monthly Update - Testing of Phase 1 requirements continues. Application Programming Interface (API) changes were approved by GTA and tested by the GCIC IT Network Supervisor. A request was submitted to open ports for retrieval of the Correct Address update data files from the Secured File Transfer Protocol (SFTP) server. Additional programming changes were also requested to address the removal of leading and trailing spaces from an offender's name in SORT before sending to NCIC.
SHAREPOINT CONFIGURATION PROJECT
Project Description - The SharePoint tool will be used as an internal web portal for organizing and sharing information as an employee collaborative tool for internal communication. The portal will also include an Intranet application for each of the three GBI divisions that would allow content management, document repository and information sharing of announcements, news and department information.
Monthly Update - A SharePoint (SP) demo was presented to GCIC managers. The managers will review the content and collaborate on the overall layout for each respective section.
WEB SITES REDESIGN PROJECT
Project Description - Redesign of the internal and external Georgia Crime Information Center (GCIC) web sites.
Monthly Update - The tasks for the Statement of Work (SOW) landing page from GTA GeorgiaGov Interactive group are under development. Tasks listed on the SOW are awaiting review and approval from the CFO and CIO. Development continues on the GCIC website content.
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