Annual MVR survey report, 2014

FY'14 Annual MVR
Survey Report
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FY'14 Annual MVR Survey
TABLE OF CONTENTS
Executive Summary Background & Objective Methodology Survey Results Conclusion Appendix
Office of Data Sales 47 Trinity Ave. Suite 600, Atlanta, GA 30334
Tel: 404 463 2300 / Fax: 404 463 2390 datasales@gta.ga.gov - http://gta.ga.gov/
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Executive Summary
The FY'14 annual survey for the motor vehicle report (MVR) service offering was conducted in January, 2014. The survey results indicate a customer satisfaction rating of 99.4% overall.
This was the ninth annual survey conducted for the purpose of measuring and improving customer satisfaction of the online MVR service. This survey has allowed the Office of Data Sales to continue to build upon information that was obtained in previous years, as well as gather valuable new data to improve the service for our customers.
The survey results were categorized into key requests and concerns to be addressed. The Georgia Technology Authority responses have been documented. In addition, the Office of Data Sales has communicated with MVR customers who provided their optional contact information in order to provide timely feedback to their concerns and suggestions.
These annual surveys have continued to help the Office of Data Sales maintain a "world class" customer satisfaction rating every year.
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Background & Objective
Background:
The Georgia Technology Authority, in partnership with the Georgia Department of Driver Services, offers individual Driving History / Motor Vehicle Report (MVR) via the Internet to all certified customers.
MVR is the applicable abstract of an individual Driver's Record licensed to the customer. The contents of the abstract will vary according to the purpose for which the abstract is requested.
There are five purposes for requesting an MVR: insurance, employment, credit, rental car agency, and limited rating information:
1. Insurance companies and/or insurance support organizations (ISOs) may ascertain MVR.
2. A customer may ascertain copies of driver records for employment purposes. (Each company must have written consent on file from the individual to request the driver record).
3. A customer may ascertain MVR for credit purposes in accordance with the Fair Credit Reporting Act.
4. Car agencies that maintain their own insurance division may ascertain MVR for insurance purposes. (These insurance divisions are
certified by the Insurance Commissioner to insure their vehicles and handle their own
claims).
5. Only insurance agents and ISOs may request the limited rating report.
Objective:
Assess customer satisfaction for FY'14 and maintain a "world class" customer satisfaction rating of 95+% for the MVR offering.
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Methodology
Based upon the methodology established in previous years for customer service improvement, Office of Data Sales has followed the same steps in conducting the FY'14 survey.
Office of Data Sales formulated questions to measure satisfaction with the MVR service, as well as collect data on any new service ideas that would be applicable to this customer base. Similar to previous years, customers were again asked whether they have used or would be interested in using the Georgia Felon Search service, as well as ROVER. Several customers indicated they were interested in these services, and they also commented on other potential services currently being investigated by the Office of Data Sales. The questions included ample space for respondents to enter comments and submit their contact information.
The respondents' open-ended responses were categorized into concerns and suggestions. The results were analyzed, and standard responses were formulated. The Office of Data Sales contacted customers to thank them for providing their feedback and to personally discuss their suggestions.
Details of these discussions were recorded and will be considered as the basis for future enhancements.
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Survey Results
The survey included the entire MVR customer base who had performed transactions in the past year. The customers were separated into two groups: The first survey was sent to customers generating more than $499 in revenue (approximately 80 customers), and another was sent to customers generating less than $500 in revenue (approximately 240 customers).
The responses totaled to 79 for the less than $500 in revenue customers, resulting in about a 33% response rate. The satisfaction rating for this group was 98.7%.
The responses totaled to 18 for the greater than $500 in revenue customers, resulting in about a 23% response rate. The satisfaction rating for this group was 100%.
The details of the survey are listed in the Appendix.
The survey results were categorized into the following customer concerns and suggestions: Concerns: Renewal process: Some customers were concerned by having
to renew their account every two years. A few customers requested a change in the data required to
search for an MVR, in order to avoid no-hit fees. A few customers requested password expiration policy change.
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Survey Results

Suggestions:
Some customers suggested being able to view a list of names for MVR's that were run and / or having details in the bills listing the names of individuals searched.
Customers suggested changes to the formatting of the MVR, such as having the option to print the MVR on one page and providing a code definition list.
Some customers requested a change to the User Name and Password process.

Standard responses to customer concerns and suggestions are listed below:

Customer Concern

GTA Response

Renewal process: Some Recertification is required by the Department of Driver

customers were concerned Services for system security. Also, GTA now obtains account

by having to renew their expiration information from the DDS in order to send

certification every two notifications to customers 60 days prior to expiration.

years.

Additionally, a change has been made to allow renewal every

two years instead of annually. This change was made in

response to survey suggestions, and the period was extended to

two years to maintain system security.

A few customers

The matching criteria has been relaxed to using the licensee's

requested a change in the driver's license number and Social Security Number OR any

data required to search for two of the following: First Name, Last Name, or Date of Birth.

an MVR, in order to avoid Also, to provide online MVR's, it is necessary to charge in

no-hit fees.

order to cover the cost of offering the service. Georgia's

pricing is moderate in comparison to other states. Further, the

MVR system is an inquiry-based system. Customers are

charged per inquiry.

A few customers requested password expiration policy change.

Password expirations are required to adhere to the Georgia state security policies.

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Survey Results

Customer Suggestion

GTA Response

Some customers suggested The State of Georgia does not provide lists of driver license being able to view a list of information searched within the state's database due to system names for MVR's that regulations and privacy policies. The Driver's Privacy were run and / or having Protection Act prevents the release of name listings with details in the bills listing driver information under 40-5-2 OCGA state law.
the names of individuals
searched.

Customers suggested

Thank you for the suggestions. We are working with

changes to the formatting Department of Driver Services to implement any possible

of the MVR, such as

enhancements to the MVR service, such as the addition of a

having the option to print "printer-friendly" report and MVR code key. For reference, the

the MVR on one page and MVR code definition list can be found on the Department of

providing a code

Driver Services website at:

definition list.

https://onlinemvr.dds.ga.gov/mvr/codes.aspx

Please contact DDS for any issues related to formatting of the MVR. The contact email is gaddsprodsupport@dds.ga.gov.

Some customers requested The User Name and Password are required to adhere to the a change to the User Name Georgia state security policies. and Password process.

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Conclusion
The Office of Data Sales concludes that these surveys are an effective means to obtain customer feedback and measure the satisfaction level of services over time. Additionally, the customer suggestions lead to exploring new products that will meet customer needs. Finally, the Office of Data Sales annual customer surveys help Georgia Technology Authority achieve its customer satisfaction goals, which elevates the level of satisfaction experienced by Georgians when interacting with their state government. The results of FY'14 Survey again indicate that there is a high satisfaction associated with this offering. Office of Data Sales will continue to solicit feedback from customers, and work to improve the service based on customer-focused enhancements.
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Appendix
Details of survey for first group (MVR customer base generating more than $499 in revenue per customer):
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Appendix
Details of survey for first group (MVR customer base generating more than $499 in revenue per customer): Continued
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Appendix
Details of survey for first group (MVR customer base generating more than $499 in revenue per customer): Continued
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Appendix
Details of survey for first group (MVR customer base generating more than $499 in revenue per customer): Continued
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Appendix
Details of survey for first group (MVR customer base generating more than $499 in revenue per customer): Continued
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Appendix
Details of survey for second group (MVR customer base generating less than $500 in revenue per customer):
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Appendix
Details of survey for second group (MVR customer base generating less than $500 in revenue per customer): Continued
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Appendix
Details of survey for second group (MVR customer base generating less than $500 in revenue per customer): Continued
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Appendix
Details of survey for second group (MVR customer base generating less than $500 in revenue per customer): Continued
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Appendix
Details of survey for second group (MVR customer base generating less than $500 in revenue per customer): Continued
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Office of Data Sales
47 Trinity Ave. Suite 600, Atlanta, GA 30334 Tel: 404 463 2300 / Fax: 404 463 2390
datasales@gta.ga.gov - http://gta.ga.gov/
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