2008 application kit for: the Victims of Crime Act (VOCA) Victim Assistance Grant Program, the S.T.O.P. Violence Against Women Act (VAWA) Formula Grant Program [2008]

CRIMINAL JUSTICE COORD I NATING COUNCI L
104 M arietta Street, NW Suite 440 Atlanta, GA 30303-2743
404/65 7-1956 877/ 2 31-6590 404/657-1957 (Fax) 404/463- 7650 (TTY)

2008 Application kitfor: THE VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM
THE S.T.O.P VIOLENCE AGAINST WOMEN ACT (VAWA) FORMULA GRANT PROGRAM

CriminaJ Justice Coordinating Council
The Criminal Justice Coordinating Council (CJCC), is soliciting applications for the VOCA and VAWA Grant Programs. Agencies can submit a single application to be considered for funding from the VOCA Grant Program or VAWA Grant Program or both, depending on their eligibility under grant guidelines. Since there are different financial requirement for these two grant programs, agencies are encouraged to read this entire RFP thoroughly before preparing and submitting their grant applications. This application is open to all agencies meeting eligibility guidelines for the respective programs; decisions about grant awards will be determined through a competitive process.
The CJCC is the state planning and grants agency for criminal justice and victims' assistance programs designated by the Governor of Georgia as the State Administrative Agency. Created by the General Assembly (O.C.G.A. 35-6A-2), Council members represent all components of the criminal justice system. The CJCC uses a small proportion of each fiscal year award to pay for costs incurred in administering the VOCA and VAWA grant programs.
The Victims of Crime Act (VOCA) Formula Grant Program, created under the 1984 Victims of Crime Act, provides federal fund ing to support victim assistance and compensation programs to benefit victims, to provide training for diverse professionals who work with victims, to develop projects to enhance victims' rights and services, and to undertake public education and awareness activities on behalfofcrime victims.
The S.T.O.P (Servicesffraining/Officers/Prosecutors)Violence Against Women Act (VAWA) Formula Grant Program, created under the Violent Crime Control and Law Enforcement Act of 1994 and reauthorized by VAWA 2000 and VAWA 2005, provides federal funding to restructure ahd strengthen Georgia' s criminal justice system in addressing violence against women, as well as to support victim assistance programs for victims of violence against women, including domestic violence, sexual assault, stalking, and related crimes.
ALL APPLICATIONS MUST BE SUBMITTED TO CJCC BY 5:00 P.M. ON MONDAY, JULY 7m, 2008. LATE APPLICATIONS WILL NOT BE ACCEPTED.

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Contact Information
For assistance with the requirements of this solicitation, contact: Robert Thornton, Program Director, at 404-657- 1969 or robert.thornton@cjcc.i:rn.gov Jean Gearing, Program Director, at 404-657-1967 or jean.gearing@cjcc.ga.gov

Grant Application Schedule 1. Grant Announcement and Request for Proposal

May 15, 2008

2. Applicant's Workshop CJCC Conference at the Renaissance Waverly Hotel Atlanta, Georgia OR Georgia Public Safety Training Center Forsyth, Georgia

May 22, 2008 May 30, 2008

3. Application Submission Deadline

July 7, 2008

Applicant Workshop
All potential applicants are strongly encouraged to attend one of the applicant workshops that will be presented by CJCC. The first applicant workshop will be held at the upcoming Crime Victims Assistance Training Conference on Thursday, May 22, 2008 from 8:30 am-12:00 pm at the Renaissance Waverly Hotel. You do not have to pay a registration fee or attend the conference to take part in this session. The workshop will be repeated at the Georgia Public Safety Training Center (GPSTC) in Forsyth, Georgia on Thursday, May 30, 2008 from 9:00 am-12:00 pm. At these sessions, you will have the opportunity to ask questions of CJCC staff.

If you need directions to the Renaissance Waverly Hotel, please visit their website at http://www.marriott.co111/hotels/travel/atlrb-renaissance-waverly-hotel/ or call 1-888-391-8724, and directions to GPSTC, can be found at http://wwvv.ganet.or g/gpstc./ directions.html, or call 478-993-4401.

Please complete and submit the registration form below to indicate who will attend the technical assistance seminar for applicants by May 20, 2008. FAX Notice To: Criminal Justice Coordinating Council, (404) 657-1957. You may also email this notice to laura.thompson@cjcc.ga.gov.

Yes, we will attend the technical assistance seminar for new applicants on (please check one): May 22, 2008 at the Renaissance Waverly Hotel in Atlanta, Georgia OR
_ _ _ May 30, 2008 at the Georgia Public Safety Training Center in Forsyth, Georgia. Agency/Organization:_ _ _ __ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ __

No. of Participants: _ __ _ _ __ _ _ _ __ _ _ _ __ _ _ _ _ __

PLEASE PRINT OUT AND BRING A COPY OF THIS APPLICATION PACKAGE TO THE APPLICANT WORKSHOP, AS COPIES WILL NOT BE AVAILABLE AT THE SESSION.

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CONTENTS
At-A-Glance Chart, VOCA and VAWA Comparison ............................................4 VOCANAWA Decision Matrix . . . .. . ... ... ... ........................... ................ .......5 VOCA Grant Overview ..... . .. .. ..... ..... .... ... ... ... ... ... . .. ... ..... ... .... ......... . ..... .6 VAw A Grant Overview ...... . . .. ... .. . . .... . .. ... .. ..... .. ..... .... .. ... .... . .................... 12 Budget Development ..................................... ..... ....... ........... ... ... ...... ... ....20 Project Summary ... ...... .. . . . ........................................... . .......... .... . . .. . .....27 Project Narrative ...... ... . .... . . .. . .. .... ................................... . ........ ... ... ... . ......27 Program Logic Model ...................... ........ . . .... ... ...... ... ...... ................ . .....30 How to Apply.... ..... .. .......................... ................ ..... . .. ..... ..... ..... .. ...... .. ..33 Peer Review Form ...... ........................ ..... . ... ... ... ......................................35

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AT-A-GLANCE ALLOWABLE SERVICES AND ATTRIBUTES OF THE
VOCA AND VAWA GRANT PROGRAMS

The following table provides, at-a-glance, a comparison ofthe VOCA and VAWA grant programs and shows the primary characteristics of both funding streams.

VOCA

VAWA

Victims Served
Funding T imeframe Rules

All victims of violent crime can be served.

Female victims ofviolent crime, including stalking, and secondary child victims can be served.

No maximum number of years a program No maximum number of years a non-

can receive funding.

profit/direct victim service program can

receive funding.

Representative Program Areas

VWAPs, CACs, CASAs, DV Programs, SA Programs

Law Enforcement, Prosecution and Court Services programs can receive a maximum of four years of funding with a decreasing level offunding each year. DV Programs, SA Programs, Legal Services for DV, statewide coalitions, State government agencies, Training Projects

Funding Priorities

Funds ONLY Direct Victim Services,
Minimum of I0% each to victims of child abuse, sexual assault, domestic violence
10% to "previously underserved" - can include but not limited to, survivors of homicide victims, victims of assault, gang violence, intoxicated drivers, elder abuse.

Law enforcement agencies, prosecutors, court services Funds Victim Services and Criminal Justice System Improvement Projects.
Elder and disabled female victims Underserved geographic areas; Underserved female victims
Law Enforcement Training

B u dg e t
Match Requirements

No administrative costs can be reimbursed by VOCA - only direct victim services.
Yes, 25% cash or in-kind required from all agencies.

Some administrative expenses are allowable.
Not required ofnon-profit agencies.
LE, Prosecution, and Court Services projects must provide 25% cash or inkind.

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GRANT APPLICATION DECISION MATRIX
This "decision matrix" is presented to assist you, the applicant, in deciding which grant application would best suit your program needs and mission. This matrix is not all inclusive and is only one "tool" to assist you in your decision making process.
You may only submit one application in response to this announcement. When completing the grant application coversheet, you must indicate your preference by entering "VOCA" or " VAWA" in box 10. If you do not have a preference, you may enter "VOCA/VAWA" in this box.
Although you may select and submit a specific type of grant application, CJCC may offer you an award for a different type ofgrant based on funding restraints and other considerations.

STEP ONE
Does your agency only serve adult (age 12 and older) female victims as
primary victims?

NO

YES

STEP TWO
Is your program/purpose area Prosecution, Law Enforcement
or Court Services?
NO

VOCAONLY
You are ineligible for a VAWA grant. Refer to the
application to determine your eligibility for a VOCA
grant. (Pages 7-11)

VOCAORVAWA
You may be eligible for either a VAWA or VOCA grant. Refer to the application to determine
your eligibility. (Pages 7-11; 15-19)

VAWAONLY
You are ineligible for a VOCA grant. Refer to the application to determine your eligibility for a VAWA grant. (Pages 15 -19)

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VICTIMS OF CRIME ACT (VOCA) GRANT PROGRAM
Introduction
The Office for Victims of Crime (OVC) was created by the U.S. Department of Justice in 1983 and formally established by Congress in 1988 through an amendment to the Victims of Crime Act of 1984 (VOCA). OVC provides federal funds to support victim assistance and compensation programs around the country. The Crime Victims Fund is the source of funding for these programs. Millions of dollars have been deposited into the Crime Victims' Fund annually from criminal fines, forfeited bail bonds, penalties, and special assessments collected by U.S. Attorneys' Offices, federal U.S. courts, and the Federal Bureau of Prisons. To date, Crime Victims' Fund dollars have always come from offenders convicted of federal crimes, not from taxpayers.
The amount of money deposited into the Fund has fluctuated from year to year. In FY 2000, Congress placed a cap on the Crime Victims' Fund limiting the total amount ofdollars that can be awarded each year to insure a steady flow of funding through years with high and low collections. The actual amount of funding available for VOCA grant programs is determined each year during the appropriations process.
All states and most territories receive an annual VOCA victim assistance grant; the amount of each grant awarded includes a base amount of $500,000 and additional funds based on the state's population. State and territorial administrative agencies such as the Criminal Justice Coordinating Council apply each year for the federal grant and then competitively award VOCA Victim Assistance funds to eligible public and private non-profit organizations to provide direct services to victims ofcrime. For further information pertaining to OVC and the VOCA Victim Assistance grant program, please visit the following website: http://www.ojp.usd~j.gov/ovc/.
According to the VOCA Program Guidelines, services are defined as those efforts that (l) respond to the emotional and physical needs of crime victims; (2) assist primary and secondary victims ofcrime to stabil ize their lives after a victimization; (3) assist victims to understand and participate in the criminal justice system; and (4) provide victims ofcrime with a measure of safety and security. For the purpose of the VOCA crime victim assistance grant program, a crime victim is a person who has suffered physical, sexual, financial, or emotional harm as a result of the commission of a crime. Funding cannot be used for the investigation of crimes or collection of evidence to further the prosecution of crimes.
States have sole discretion to determine which organizations will receive funds, and in what amounts, as long as the recipients meet the requirements of VOCA and the Program Guidelines. In addition to organizing and overseeing the distribution of funds, the state administrative agency is also responsible for monitoring fiscal and program performance by subgrantees. and must submit required progress reports to the Office for Victims of Crime. The CJCC also submits quarterly progress reports that reflect the performance of CJCC and our subgrantees to the Governor's Office ofPlanning and Budget. These reports are based on fiscal and programmatic data reported by subgrantees.

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VOCA Grant Program Priorities and Funding Allocations Under the VOCA Program Guidelines, states are directed to give priority to victims ofsexual assault, domestic violence, and child abuse. A minimum of 10 percent of each fiscal year's grant (30% total) must be allocated to programs serving each of these categories of crime victims. An additional 10 percent of each VOCA grant must be allocated to victims of violent crime (other than " priority" category victims) who are "previously underserved." These underserved victims of either adult or juvenile offenders may include, but are not limited to, victims offederal crimes; survivors of homicide victims; or victims of assault, robbery, gang violence, hate and bias crimes, intoxicated drivers, bank robbery, economic exploitation, fraud, and elder abuse. This allocation requirement applies to the entire state VOCA allocation and not to individual subgrantees.
In distributing funds to eligible applicants, CJCC considers the following factors:
1. Give priority to areas of varying geographic size with the greatest showing of need.
2. Take into consideration the population ofthe geographic area to be served.
3. Equitably distribute monies on a geographic basis, including non-urban and rural areas of various geographic sizes.
4. Ensure that the needs of previously underserved populations are identified and addressed in funding plans. Underserved populations include, but are not limited to, populations underserved because of geographic location (such as rural isolation); underserved racial or ethnic populations, including immigrant and refugee populations; elderly victims; and populations underserved because of special needs such as language barriers or physical disabilities.
5. Programs that serve previously underserved geographic areas by expanding their service areas.
6. Programs that serve previously underserved victims by expanding the array of services offered or the type ofvictims served (i.e., adding sexual assault services for adults to a CAC).
7. No duplication ofthe same service within the same county.
Eligible Applicant Organizations To be eligible to receive VOCA funding, an organization must provide services to crime victims and be operated by a public agency, a nonprofit organization, or a combination ofsuch agencies or organizations. Eligible organizations include victim services organizations whose sole mission is to provide services to crime victims. These organizations include, but are not limited to, sexual assault and rape treatment centers, domestic violence programs and shelters, child advocacy centers, child abuse programs, centers for missing children, mental health services, and other community-based victim coalitions and support organizations including those who serve survivors of homicide victims and DUI/DWI traffic crashes.

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In addition to victim service organizations whose sole purpose is to serve crime victims, many other public and non-profit organizations have components which offer services to crime victims. These organizations are eligible to receive VOCA funds if the funds are used to expand or enhance the delivery of crime victims' services. These organizations include, but are not limited to, the following:
Criminal Justice Agencies - Such agencies as law enforcement organizations, prosecutors' offices, courts, corrections departments, and probation and parole authorities are eligible to receive VOCA funds to help pay for victims' services.
Religiously-Affiliated Organizations - Such organizations receiving VOCA funds must ensure that services are offered to all crime victims without regard to religious affiliation and that the receipt of services is not contingent upon participation in a religious activity or event.
Hospitals and Emergency Medical Facilities - Such organizations must offer crisis counseling, support groups, and /or other types of victim services.
Others - State and local public agencies such as mental health service organizations, state and/or local public child and adult protective services, state grantees, legal service agencies and programs with a demonstrated history of advocacy on behalf ofdomestic violence victims, and public housing authorities that have components specifically trained to serve crime victims.
Ineligible Recipients of VOCA Victim Assistance Funds Some public and non-profit organizations that offer services to crime victims are not eligible to receive VOCA Victim Assistance funding. These organizations include, but are not limited to, the following:
Federal Agencies - This includes US Attorneys' Offices and FBI Field Offices. Receipt of VOCA funds would constitute an augmentation ofthe federal budget with money intended for state agencies. However, private non-profit organizations that operate on federal land may be eligible subrecipients of VOCA Grant funds.
In-patient Treatment Facilities - For example, those designed to provide treatment to individuals with drug, alcohol, and/or mental health-related conditions.
Specific Eligibility Requirements In addition to being a public or private non-profit organization, or combination of such agencies, providing direct services to crime victims, applicants must also meet the following additional eligibility criteria to receive VOCA Funds:
Record of effective services - Demonstrate a record of providing effective services to crime victims. This includes having the support and approval of its services by the community, and a history of providing direct services in a cost effective manner and financial support from other sources.

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New Program - Those programs that have not yet demonstrated a record of providing services may be eligible to receive VOCA funding, ifthey can demonstrate that 25-50 percent of their financial support comes from non-federal sources. It is important that organizations have a variety of funding sources besides federal funding in order to ensure their financial stability. States are responsible for establishing the base level of non-federal support required within the 25-50 percent range.
EEOP Plans -The applicant agency must meet the requirements of28 CFR 42.301 et seq., Equal Employment Opportunity Program (EEOP). The plan must cover the grant period specified in the application. Ifyour agency needs technical assistance in preparing an Equal Employment Opportunity Plan, please contact the Office of Civil Rights Compliance Specialist, Office of Justice Programs, Washington, D.C., (202) 307-0690.
Program match requirement - The purpose ofmatching contributions is to increase the amount of resources available to the projects supported by grant funds. Matching contributions of 25 percent (cash or in-kind) of the total costs ofeach VOCA project (VOCA grant funds plus match) are required and must be derived from non-federal sources. Match must be provided on a project-by-project basis. Allfunds designated as match are restricted to the same uses as the VOCA victim assistance funds and must be expended within the grant period.
Volunteers - Subrecipient organizations must use volunteers unless the state grantee determines there is a compelling reason to waive this requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the inability to recruit and maintain volunteers after a sustained and aggressive effort.
Promote community efforts to aid crime victims - Promote, within the community, coordinated public and private efforts to aid crime victims. Coordination may include, but is not limited to, serving on state, federal, local, or Native American task forces, commissions, working groups, coalitions, and/or multi-disciplinary teams. Coordination efforts also include developing written agreements that contribute to better and more comprehensive services to crime victims. Coordination efforts qualify an organization to receive VOCA victim assistancefunds but are not activities that can be supported with VOCAfunds.
Help victims apply for compensation benefits - Such assistance may include identifying and notifying crime victims of the availability of compensation, assisting them with the application forms and procedures, obtaining necessary documentation, and/or checking on claim status.
Comply with federal rules regulating grants - Subrecipients must comply with the applicable provisions ofVOCA, the Program Guidelines, and the requirements of the OJP Financial Guide, effective edition (www.ojp.usdoj.gov/finguide), which includes maintaining appropriate programmatic and financial records that fully disclose the amount and disposition ofVOCA funds received.

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Maintain civil rights information - Maintain statutorily required civil rights statistics on victims served by race, national origin, sex, age, and disability, within the timetable established by the state grantee, and permit reasonable access to its books, documents, papers, and records to determine whether the subrecipient is complying with applicable civil rights laws. This requirement is waived when providing a service, such as telephone counseling, where soliciting the information may be inappropriate or offensive to the crime victim.
Comply with state criteria - Subrecipients must abide by any additional eligibility or service criteria as established by the state grantee including submitting statistical and programmatic information on the use and impact of VOCA funds, as requested by the grantee.
o CJCC is requiring all VOCA grant recipients to be certified as eligible to receive Local Victim Assistance Add-On Funds (5% funding). Information on applying for certification and an application are available on the CJCC's website at http://cjcc.ga.gov/ victimDetails.aspx?id=70 .
o Agencies that are not yet certified by CJCC as eligible to receive 5% funding should apply immediately - do not wait to submit an application for certification with your grant application. Grant applicationsfrom agencies that are not certified will not be consideredfor funding.
o To assure the consistency and quality of victim assistance services across the states, subgrantees will be required to participate in training and professional development opportunities including, but not limited to, the following:
* The CJCC's Victim Assistance Conference (one staffmember per agency is
expected to attend),
* The Georgia Victim Assistance Academy (at least one staffper agency is
expected to attend GVAA during thefour year grant period, until all grantfunded agency staffmembers have attended, direct services programs only).
* Ifall staffmembers ofan agency have attended the Georgia Victim Assistance
Academy, the agency may send a staffmember to another professional development opportunityfor victim assistance service providers. Prior approval ofalternate training programs is required.
Services to victims of federal crimes - Subrecipients must provide services to victims of federal crimes on the same basis as victims of state and/or local crimes.
No charges to victims for VOCA-funded services - Subrecipients must provide services to crime victims, at no charge, through the VOCA-funded project. Any deviation from this provision requires prior approval by the state grantee.
Client-Counselor information confidentiality - Maintain confidentiality ofclient-counselor information, as required by state and federal law.

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Confidentiality of research information - Except as otherwise provided by federal law, no recipient of monies under VOCA shall use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with VOCA.

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b
VIOLENCE AGAINST WOMEN ACT (STOP VAWA) GRANT PROGRAM
Introduction
The Office on Violence Against Women (OVW) was created by the U.S. Department of Justice in 1995 to implement the Violence Against Women Act (VAWA) and subsequent legislation. OVW provides national leadership against domestic violence, dating violence, sexual assault, and stalking. The OVW administers several grant programs, including the STOP VAWA Formula Grant Program. The STOP VAWA Formula Grant Program supports states' efforts to develop and strengthen effective law enforcement and prosecution strategies to address violent crimes against women and to develop and strengthen victim services in cases involving violent crimes against women.
STOP VA WA subgrantees must develop and implement victim-centered strategies that encourage collaboration among law enforcement, prosecution, the judiciary, pre-trial services, probation and parole, as well as with private, non-profit victim service providers and victim advocates. Within the STOP VAWA Formula Grant Program, proportional allocations are specified for community-based victims' assistance programs serving victims of violence against women, and for criminal justice system improvement projects involving law enforcement agencies, prosecutors, and the courts.
The STOP VAWA Grant Program is a formula grant for which all states and territories ofthe United States are eligible to apply. The amount each state receives is determined by a formula based on population. States have sole discretion to determine which organizations will receive funds, and what amounts, as long as the recipients meet the requirements ofVAWA and the Program Guidelines. For further information pertaining to OVW and the VAWA STOP grant program, please visit the following website: http://www.ovw.usdoj.gov/
CJCC is the state administrative agency for the STOP VAWA grant and is responsible for organizing and overseeing the distribution of funds; monitoring fiscal and programmatic performance by subgrantees; and must submit required progress reports to the Office on Violence Against Women. In addition, the CJCC also must submit quarterly progress reports that reflect the performance of CJCC and our subgrantees to the Governor's Office ofPlanning and Budget. These repo1ts are based on fiscal and programmatic data submitted by subgrantees.
Statewide Implementation Strategy & Federal Priorities
One requirement of the STOP VA WA Grant Program is to convene a state-wide planning process to develop and update regularly a state VAWA Implementation Plan. The Office on Violence Against Women encourages states and territories to use their VAWA implementation planning process to support lasting partnerships between the criminal justice system and victim advocacy organizations and by encouraging communities to look toward new partners, such as faith-based and community organizations, to respond more vigorously to domestic violence, sexual assault, and stalking crimes. The state VAWA Implementation Plan should identify particular issues in the state and assist in the setting of priorities for allocating STOP VAWA grants.

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CJCC developed the 2007 VAWA Implementation Plan for Georgia through a planning process involving a broad range of pa1ticipants, including private, non-profit victim services programs (including sexual assault and domestic violence programs), victim advocates, law enforcement agencies, prosecutors, and representatives of the courts. The 2007 VAWA Implementation Plan reflects the overall emphasis of the VA WA STOP Program on the implementation of comprehensive strategies addressing violence against women that are sensitive to the needs and safety ofvictims and hold offenders accountable for their crimes. A copy ofthe 2007 Implementation Plan can be accessed on CJCC's website at http://cjcc.ga.gov/publications.aspx?FolderlD= l78.
STOP VAWA Purpose Areas
Subgrants supported through the STOP VAWA Grant Program must meet one or more of the following statutory program purpose areas:
Improving the Criminal Justice System Response to Violence Against Women:
Training law enforcement officers, judges, other court personnel, and prosecutors to more effectively identify and respond to violent crimes against women, including the crimes of sexual assault, domestic violence, and dating violence;
Developing, training, or expanding Lmits of law enforcement officers, judges, other court personnel, and prosecutors specifically targeting violent crimes against women, including the crimes ofsexual assault and domestic violence;
Developing and implementing more effective police, court, and prosecution policies, protocols, orders, and serv ices specifically devoted to preventing, identifying, and responding to violent crimes against women, including the crimes ofsexual assault and domestic violence;
o Fatality Review Projects are an example ofa project directed at coordinating local agencies' responses to crimes ofviolence against women.
o Another example ofan innovative integrated response to domestic violence and related crimes are dedicated Domestic Violence Courts. Applicants wishing to develop model programs following the principles ofthe Judicial Oversight Demonstration (.!OD) project and similar models are encouraged to applyfbrfunding (see publications such as ''Creating a Domestic Violence Court: Guidelines and Best Practices, "Family Violence Prevention Fund, 2002).
Developing, installing, or expanding data collection and communication systems, including computerized systems, linking police, prosecutors, and courts or for the purpose of identifying and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions for violent crimes against women, including the crimes of sexual assault and domestic violence;
Developing, enlarging, or strengthening programs to assist law enforcement, prosecutors, courts, and others to address the needs and circumstances of older and disabled women who are victims of domestic vio lence or sexual assault, including recognizing, investigating, and prosecuting instances of such violence or assault and targeting outreach and support, counseling, and other victim services to such older and disabled individuals;

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Supporting formal and informal statewide, multidisciplinary efforts, to the extent not supported by state funds, to coordinate the response of state law enforcement agencies, prosecutors, courts, victim services agencies, and other state agencies and departments, to violent crimes against women, including the crimes of sexual assault, domestic violence, and dating violence.
Strengthen Victim Services Programs/or Victims ofViolence Against Women:
Developing, enlarging, or strengthening victim services programs, including sexual assault, domestic violence, and dating violence programs, developing or improving delivery of victim services to underserved populations, providing specialized domestic violence court advocates in courts where a significant number of protection orders are granted, and increasing reporting and reducing attrition rates for cases involving violent crimes against women, including crimes of sexual assault, domestic violence, and dating violence;
Developing, enlarging, or strengthening programs addressing stalking;
Training of sexual assault forensic medical personnel examiners in the collection and preservation of evidence, analysis. prevention, and providing expert testimony and treatment of trauma related to sexual assault;
Providing assistance to victims of domestic violence and sexual assault in immigration matters;
Maintaining core victim services and crim inal justice initiatives, wh ile supporting complementary new initiatives and emergency services for victims and their families;
Suppo1ting the placement of special victim assistants (to be known as "Jessica Gonzales Victim Assistants") in local law enforcement agencies to serve as Iiaisons between victims of domestic violence, dating violence, sexual assault, and stalking and personnel in local law enforcement agencies in order to improve the enforcement of protection orders. This type ofprogram is similar to projects previously.funded by STOP VAWA in Georgia that partnered law enforcement agencies with non-profit community based victim assistance agencies such as domestic violence
shelters or sexual assault centers. For more specific information related to Jessica Gonzalez
Victim Assistants, please see OVW's website at ht1p:llwww.ovw.usdoi.gov/.
To provide funding to law enforcement agencies, nonprofit nongovernmental victim services providers, and State, tribal, territorial, and local governments, (which funding stream shall be known as the Crystal Judson Domestic Violence Protocol Program) to promote the development of victim services personnel to provide supportive services and advocacy for victims ofdomestic violence committed by law enforcement personnel. For more specific information related to Crystal Judson Domestic Violence Protocol Program please see OVW's website at http://www.ovw.usdoi.gov/.

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STOP VAWA Grant Program Priorities and Funding Allocations
In accordance with STOP VAWA's dual purpose to improve the criminal justice system's response to
crimes involving violence against women and to develop and strengthen services for victims of violence against women, the STOP VAWA Program Guidelines stipulate that states allocate 30 percent ofeach fiscal year's grant to non-profit, non-governmental victim services, 25 percent to law enforcement, 25 percent to prosecution, and 5 percent to courts. The remaining 15 percent may be allocated at the state's discretion, within the parameters of the STOP VAWA Program.
In distributing funds to eligible applicants, states must:
1. Give priority to areas ofvarying geographic size with the greatest showing of need. In assessing need, states must consider the range and availability of existing domestic violence and sexual assault programs in the area to be served in relation to the availability of such programs in other such population and geographic areas.
2. Take into consideration the population of the geographic area to be served.
3. Equitably distribute monies on a geographic basis, including non-urban and rural areas of various geographic sizes.
4. Ensure that the needs of previously underserved populations are identified and addressed in funding plans. For the purposes of the STOP VAWA program, underserved populations include, but are not limited to, populations underserved because of geographic location (such as rural isolation); underserved racial or ethnic populations, including immigrant and refugee populations; elderly victims of violence against women; and populations underserved because of special needs such as language barriers or physical disabilities.
5. Programs that serve previously underserved geographic areas by expanding their service areas.
6. Programs that serve previously underserved victims by expanding the array ofservices offered or the type of victims served (i.e., adding sexual assault services for adults to a CAC, or adding services to victims of sexual assault to domestic violence shelters.)
7. No duplication ofthe same service within the same county.
Eligible Applicant Organizations To be eligible to receive STOP VAWA funding, an organization must provide services to crime victims and be operated by a public agency, a nonprofit organization, or a combination of such agencies or organizations in order to be eligible to receive VAWA funding.
Eligible organizations include victim services organizations whose sole mission is to provide services to crime victims. These organizations include, but are not limited to, sexual assault and rape treatment centers, domestic violence programs and shelters, prosecution units, law enforcement units, and court services. In addition to victim service organizations whose sole purpose is to serve crime victims, many other public and non-profit organizations have components which offer services to crime victims. These organizations are eligible to receive VAWA funds ifthe funds are used to expand or enhance the delivery of victims' services.

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These organizations include, but are not limited to, the following:
Criminal Justice Agencies - Such agencies as law enforcement organizations, prosecutors' offices, courts, corrections departments, and probation and paroling authorities are eligible to receive VAWA funds to help pay for victims' services.
Religiously-Affiliated Organizations - Such organizations receiving VAWA funds must ensure that services are offered to all crime victims without regard to religious affiliation and that the receipt of services is not contingent upon participation in a religious activity or event.
Hospitals and Emergency Medical Facilities - Such organizations must offer crisis counseling, support groups, and /or other types of victim services.
Others - State and local public agencies such as mental health service organizations, state and/or local public child and adult protective services, state grantees, legal service agencies and programs with a demonstrated history of advocacy on behalf of domestic violence victims, and public housing authorities that have components specifically trained to serve crime victims.
Ineligible Recipients of VAWA Funds Some public and non-profit organizations that offer services to crime victims are not eligible to receive VAWA funding. These organizations include, but are not limited to, the following:
Federal Agencies - This includes US Attorneys' Offices and FBI Field Offices. Receipt ofVAWA funds would constitute an augmentation ofthe federal budget with money intended for state agencies. However, private nonprofit organizations that operate on federal land may be eligible subrecipients of VAWA Grant funds.
In-patient Treatment Facilities - For example, those designed to provide treatment to individuals with drug, alcohol, and/or mental health-related conditions.
Eligibility Requirements for Criminal Justice System Improvement Projects In general, applications are eligible for consideration of STOP VAWA grant funding for criminal justice system improvement projects if they comply with all of the statements in the following checklist:
The applicant agency has not yet met the four-year funding limitation. The four-year funding limitation applies only to law enforcement, prosecution, and court projects supported by local governments. The purpose of this rule is to provide sufficient funding to local jurisdictions to implement innovative programs to improve the criminal justice system's response to crimes of violence against women, including domestic violence, sexual assault, stalking, and related crimes. Once programs are established and have demonstrated their effectiveness, financial support for these programs should be assumed by local governments. This frees funds from the STOP VAWA grant program to be used in other jurisdictions to begin similar criminal justice improvement projects.

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Under the four-year rule, criminal justice agencies receive funds for a maximum offour years, with the amount ofthe grant decreasing with each successive year. Criminal justice agencies can re-apply for funding for a new program. A new program is one that (1) is completely original or (2) has changed fundamentally in focus, scope, or approach from the original program, even if it retains some elements ofthe original program.
o The changes might include substantial expansion of the geographic area covered by the program, or the number ofcomponents or activities it contains. These changes alter the complexity ofthe overall operation and/or the program focus, thereby materially and demonstrably changing the primary form of the program.
o A mere change in the subgrantee agency is not sufficient if the implementing agencies themselves are unchanged. However, the same subgrantee agency could receive funds for a new program ifthe implementing agencies involved changed substantially. Similarly, it is not sufficient to add new objectives or activities that do not materially and demonstrably change the overall goals of the program or its overall scope and nature.
STOP VAWA Specific Eligibility Requirements (All Programs)
In addition to being a public or private non-profit organization, or combination of such agencies, providing direct services to adolescent and adult victims ofcrimes of violence against women, applicants must also meet the following additional eligibility criteria to receive STOP VAWA Funds:
Record of effective services - Demonstrate a record of providing effective services to adolescent and adult victims of violence against women. This includes having the support and approval of its services by the community, and a history of providing direct services in a cost effective manner and financial support from other sources.
New Program - Those non-profit non-governmental programs that have not yet demonstrated a record of providing services may be eligible to receive VAWA funding, if they can demonstrate that 25-50 percent oftheir financial support comes from non-federal sources. It is important that organizations have a variety of funding sources besides federal funding in order to ensure their financial stability. States are responsible for establishing the base level of non-federal support required within the 25-50 percent range.
EEOP Plans - The applicant agency must meet the requirements of 28 CPR 42.301 et seq., Equal Employment Opportunity Program (EEOP). The plan must cover the grant period specified in the application. If your agency needs technical assistance in preparing an Equal Employment Opportunity Plan, please contact the Office of Civil Rights Compliance Specialist, Office ofJustice Programs, Washington, D.C., (202) 307-0690.
Program match requirement - The purpose of matching contributions is to increase the amount of resources available to the projects supported by grant funds. Law enforcement, prosecution, and court services VAWA projects are required to provide matching contributions of 25 percent cash or in-kind of the total costs of the project (VAWA grant funds plus match). Match must be provided on a project-by-project basis. These matching contributions must be derived from non-federal sources. Non-profit non-governmental agencies are not required to provide match on their VAWA STOP award.

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Volunteers - Subrecipient organizations must use volunteers unless the state grantee determines there is a compelling reason to waive this requirement. A "compelling reason" may be a statutory or contractual provision concerning liability or confidentiality of counselor/victim information, which bars using volunteers for certain positions, or the inability to recruit and maintain volunteers after a sustained and aggressive effort.
Promote community efforts to aid crime victims - Promote, within the community, coordinated public and private efforts to aid crime victims. Coordination may include, but is not limited to, serving on state, federal, local task forces, commissions, working groups, coalitions, and/or multi-disciplinary teams. Coordination efforts also include developing written agreements that contribute to better and more comprehensive services to victims.
Help victims apply for compensation benefits - Such assistance may include identifying and notifying victims ofthe availability ofcompensation, assisting them with the application forms and procedures, obtaining necessary documentation, and/or checking on claim status.
Comply with federal rules regulating grants - Subrecipients must comply with the applicable provisions of VAWA, the Program Guide!ines, and the requirements of the OJP Financial Guide, effective edition (www.ojp.usdoj.gov/finguide), which includes maintaining appropriate programmatic and financial records that fully disclose the amount and disposition ofVOCA funds received.
Maintain civil rights information - Maintain statutorily required civil rights statistics on victims served by race, national origin, sex, age, and disability, within the timetable established by the state grantee, and permit reasonable access to its books, documents, papers, and records to determine whether the subrecipient is complying with applicable civil rights laws. This requirement is waived when providing a service, such as telephone counseling, where soliciting the information may be inappropriate or offensive to the victim.
Comply with state criteria - Subrecipients must abide by any additional eligibility or service criteria as established by the state grantee including submitting statistical and programmatic information on the use and impact of VAWA funds, as requested by the grantee.
o CJCC is requiring all VAWA grant recipients to be certified as eligible to receive Local Victim Assistance Add-On Funds (5% funding). Information on applying for certification and an application are available on the CJCC's website at http://cjcc.ga.gov/victimDetails.aspx?id= 70.
o Agencies that are not yet certified by CJCC as eligible to receive 5% funding should apply immediately - do not wait to submit an application for certification with your grant application. Grant applicationsfrom agencies that are not certified will not be consideredfor funding.

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o To assure the consistency and quality of victim assistance services across the states, subgrantees will be required to participate in training and professional development opportunities including, but not limited to, the following:
* The CJCC's Victim Assistance Conference (one staffmemberper agency is
expected to attend);
* The Georgia Victim Assistance Academy (at least one staffper agency is
expected to attend GVAA during the four year grant period, until all grant funded agency staffmembers have attended, direct services programs only).
* Ifall staffmembers ofan agency have attended the Georgia Victim Assistance
Academy, the agency may send a staffmember to another professional development opportunityfor victim assistance service providers. Prior approval ofalternate training programs is required.
Services to victims of federal crimes - Subrecipients must provide services to victims of federal crimes on the same basis as victims ofstate and/or local crimes.
No charges to victims for VAWA-funded services - Subrecipients must provide services to victims, at no charge, through the VOCA-funded project. Any deviation from this provision requires prior approval by the state grantee.
Client-Counselor information confidentiality- Maintain confidentiality of client-counselor information, as required by state and federal law.
Confidentiality of research information - Except as otherwise provided by federal law, no recipient of monies under VAWA shall use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with VAWA.

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BUDGET DEVELOPMENT
Funding Ranges for Grants for Different Priority Areas
CJCC has established fund ing ranges for grant awards to assure the equitable distribution offederal grant funding across priority areas and among the wide variety of victims assistance and criminal justice system improvement programs across the state ofGeorgia. These ranges were developed through a careful review of grant awards by the different types of programs previously funded. Ranges will enable CJCC to adjust the amount of grants awarded to accommodate differences in the size of population served as well as the size of the geographic area served. The ranges vary depending on whether the service area proposed is a single county with in a multi-county judicial circuit or is a multi-county rural area/urban single county. All counties comprising single county judicial circuits are considered urban single county service areas.
Agencies that support multi-component programs that address more than one priority area, such as those that combine domestic violence shelters and services with rape crisis centers and others, are eligible to apply for up to 75% of the combined maximums.
Applicants should develop their budgets with these funding amounts in mind. The amounts awarded under VOCA and VAWA w ill be consistent by priority area. If your proposed program does not fall within one of the priority areas listed below, use the ranges as a guide when developing your budget.

Priority Arca: Non-Profit Agencies

Single County w/in MultiCounty Judicial Circuit

Child Abuse

(e.g., Child Advocacy Centers, CASAs, Children's Emergency Shelters, Counseling Programs for Child Victims & Survivors, etc.)

$30,000 to $60,000

Domestic Violence

(e.g., Shelters & Community Services)

$45,000 to $90,000

Sexual Assault Centers & Services

$30,000 to $60,000

Comprehensive Victim Services (NonProfits)

$30,000 to $60,000

Other Victim Services

(e.g., elder abuse ombudsman, domestic violence legal services, immigration projects, etc.)

$24,000 to $48,000

Statewide Programs

Multiple County/Rural or Urban Single County
$50,000 to $100,000 $75,000 to $150,000 $50,000 to $100,000 $50,000 to $100,000
$40,000 to $80,000 $75,000 to $150,000

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Priority Arca:
Government Agency or Government/Non-Profit Partnership:

Single County w/in MultiCounty Judicial Circuit

Law Enforcement-Based Victim Witness Assistance Program

$30,000 to $60,000

Prosecution-Based Victim Witness Assistance Programs

$30,000 to $60,000

VAWA Law Enforcement Investigative Units

$30,000 to $60,000

VAWA Prosecution U nits

$30,000 to $60,000

VAWA Court Services

(e.g., Fatality Review Projects, DV Courts, Other)

$30,000 to $60,000

Statewide Projects

(e.g., law enforcement, courts training)

Multiple County/Rural or Urban Single County
$50,000 to $100,000
$50,000 to $ 100,000 $50,000 to $1 0C,000 $75,000 to $150,000

State and federal requirements The requirements listed in this application kit are necessary to your application. Federal and state laws require grantees and sub-grantees to follow additional rules that generally relate to grant fund ing. The financial officer for a sub-grant should be familiar with these requirements. Listed below are links to each of the documents containing these rules.
Office ofJustice Programs Financial Guide wvvw.ojp.usdoj.gov/finguide06/
Office ofManagement and Budgets Home Page www.whitehouse.gov/omb/ grants/index.html
0MB Circular A-87 (Cost Principlesfor State, Local, and Indian Tribal Governments) www.whitehouse.gov/omb/circulars/a087/a087-al1.html
0MB Circular A-102 (Uniform Administrative Requirements/or State and Local Governments) www.whitehouse.gov/omb/circulars/a I02/a I02.html
0MB Circular A-110 (Uniform Administrative Requirements/or Nonprofit Organizations) www.whitehouse.gov/omb/circulars/a1I0/al10.html
0MB Circular A-122 (Cost Principles/or Nonprofit Organizations) ww,.whitehouse.gov/omb/circu Jars/a 122/a 122.html

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0MB Circular A-133 (Audit Requirements/or State & Local Governments and Nonprofit Organizations)
www.whitehouse.gov/omb/circulars/al 33/a133.html
Office ofJustice Programs, Office ofCivil Rights Home Page www.ojp.usdoj.gov/ocr/
Match policy
VAWA Non-profit agenciesfunded in the victim services category are not required to provide match. All other agencies must submit a minimum funding match of 25% through cash and/or in-kind contributions. Non-profit, victim service agencies are still encouraged to provide matching funds as this expands the funding available for the program. Further, applicants must identify the sources oftheir match in the budget section ofthe application . VAWA guidelines do not require the use of volunteers; however, CJCC encourages the use of volunteers where appropriate. Please note that as ofJune 1, 2006, volunteer hours are valued by the Council at $12. 00 per hour. Agencies may submit a written request for higher rates to CJCC.
VOCA All projects must submit a minimum funding match of20% through cash and/or in-kind contributions. The sources of the match must be identified in the budget section ofthe application. The VOCA guidelines require the use of volunteers to meet at least 25% ofthe required 20% match. Please note that as of June I, 2006, volunteer hours are valued by the Council at $12.00 per hour. Agencies may submit a written request for higher rates to CJCC.
Formula/or Match Calculation I) Total Project Budget x Match Requirement Percentage = Match Requirement 2) Total Project Budget - Match Requirement= Amount ofGrant Request
Example 1: For a project with a total budget of $100,000 and a 25% Match Requirement (VAWA) Percentage:
1) $100,000 x 25% = $25,000 (Match Requirement)
2) $100,000 - $25,000 = $75,000 (Grant Request)
Example 2: For a project with a total budget of$100,000 and a 20% Match Requirement (VOCA) Percentage:
l) $100,000 x 20% = $20,000 (Match Requirement)
2) $100,000 - $20,000 = $80,000 (Grant Request)
Program Income The Department of Justice, Office of Justice Program, and Office for Victims of Crime allow the use of program income only to supplement project costs or reduce project costs to be refunded to the Federal government.

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"Program income" is gross income earned during the funding period by the recipient as a direct result of the grant award. As a general rule, the Council does not allow VOCA or VAWA subgrantees to earn or use program income.
Budget Categories
Applicants must develop the budget according to a standard format utilizing the forms on the Council's website. (A copy ofthe CJCC Grant Chart ofAccounts is available upon request and may assist with cost classification).
The following rules apply to all budget categories:
Requested expenditures must be directly related to program activities, reasonable, justifiable, and allowable.
Federal funds can only be used to supplement, not supplant, non-federal funds that would otherwise be available for program activities. Subgrantees cannot supplant already budgeted program funds with non-federal funds. To ascertain whether supplanting exists, CJCC may ask the applicant or subgrantee to document that a reduction in resources occurred for reasons other than the receipt or expected receipt of grant funds. Following receipt and review of the documentation, CJCC will determine whether supplanting has occurred and the appropriate course ofaction.
Budget rules are applicable to all federal and matching funds.
Personnel Expenditures in this category are allowable ifthey comply with the statements in the following checklist:
Salaries for grant-funded positions must comply with the salary classification schedule for employees ofthe applicant agency. Salaries for persons assigned to the program from any other agency will be reimbursed in accordance with the assigning agency's salary classification schedule. If the applicant or other assigning agency does not have a salary classification schedule, the proposed salary must be commensurate with similarly situated employees who work in the same geographic area.
Applicants must submit all grant-funded salaries for CJCC approval. CJCC will determine the reasonableness ofrequested salaries and reserves the right to limit the grant-financed portion of any salary.
Subgrantees may use grant funds for overtime pay, provided that the payment of overtime is allowable under the applicant agency's policy. "Overtime pay" is remuneration for hours worked on a sub-grant program in excess of full-time. "Full-time" is at least 35 hours per week for sworn law enforcement officers and 40 hours per week for non-sworn personnel.
CJCC will not approve grant budget adjustment requests for reallocation ofexcess personnel funds created by a vacancy unless the subgrantee requests the reallocation more than 60 days prior to the grant expiration date.

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Subgrantees may use grant funds to pay personnel leaving employment for accrued annual leave and/or accrued compensatory time ifapproved by CJCC (and in accordance with the subgrantee's policy). The proportion of grant funds paid for accrued annual leave and accrued compensatory time cannot exceed the proportion ofgrant funds used to pay the employee's salary.
Funds may not be used to pay for on-call hours.
Travel Expenditures in this category are allowable ifthey comply with the statements in the following checklist:
All in-state travel expenditures must be in accordance with State ofGeorgia Statewide Travel Regulations, revised August I, 2007, regardless of the applicant agency's travel policies. These may be found at http://sao.georgia.gov. Two main provisions include: ( 1) funding is authorized for travel within the program's service area only for mileage driven in personal vehicles for program/business purposes and cannot exceed: a. 50.5 cents per mile (the current state maximum) b. the amount specified by the program as the mileage reimbursement rate or c. the lesser ofthe two, and
(2) funding is not authorized for meals or lodging within 50 miles of the subgrantee's place of business, and when traveling outside a 50 mile radius, the employee must be away for more than 13 hours.
Out-of-state travel must be justified and in accordance with U. S. General Services Administration Per Diem Rates. Current information on these rates can be found under 'Travel Resources" at http://www.gsa.gov.
Use of grant funds for out-of-state travel requires prior written approval by CJCC.
Subgrantees must document completion of grant funded training and certification courses by program personnel. Non-completion of course requirements must be justified in writing to CJCC; however, if not approved by CJCC, the subgrantee must cover the training costs.
Subgrantees should include costs associated with attending the CJCC Victims Assistance Conference and/or the Victim Assistance Academy. Costs may include lodging, meals and mileage. To be allowable, these costs must meet the above guidelines. Registration costs should be included in the Other category.
Equipment Expenditures in this category are allowable ifthey comply with the statements in the following checklist:
Equipment is any tangible, non-expendable personal property with a useful life of more than one year and an acquisition cost of$1,000 or more per unit, and any other item, regardless ofcost, that the subgrantee chooses to capitalize in its own accounting records. Subgrantees cannot apportion costs for equipment into smaller components to avoid the true acquisition costs.

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A list ofequipment purchases must be submitted to CJCC, and subgrantees may request additional equipment through grant adjustments. CJCC will authorize equipment ifthe subgrantee demonstrates that it is necessary, essential to the successful operation ofthe grant project and reasonable in cost.
Equipment purchased with grant funds is subject to state surplus property procedures established by the Department of Administrative Services. The current Surplus Property Disposal Guide can be found at http://surplusproperty.doas.georgia.gov. CJCC staff is available to assist subgrantees with these procedures.
Supplies Expenditures in this category are allowable ifthey comply with the statements in the follow ing checklist:
Supplies and direct operating expenses are costs directly related to the daily operation of the subgrant program that are not included in any other budget category and have an acquisition cost of less than $1,000 per unit. Examples of allowable costs include office supplies, shared costs of office equipment, paper, printing, postage, classroom instructional supplies and educational resource materials.
Funds may be used to promote a program through paid advertisements or promotional gifts with prior written approval from CJCC.
CJCC will not approve use of funds to purchase admission to any amusement park, recreational activity or sporting event.
Subgrantees are governed by the state's Employee Group Meals Policy when determining if grant funds can be used for food, meals, beverages and related costs. This policy is included in the Statewide Travel Regulations and can be found at http://sao.georgia.gov.
Printing Expenditures in this category are allowable if they comply with the statements in the following checklist:
Business cards are allowable only for personnel funded by the sub-grant program.
Letterhead for the program is an allowable expense.
Costs for printing program related materials are allowable.
Other Expenditures in this category are allowable ifthey comply with the statements in the following checklist:
Individual consultant/contractor fees cannot exceed $450 per day or $56.25 per hour, but may include actual time for preparation, evaluation and travel in addition to the time for the presentation or service. Consultant transportation, hotel and subsistence costs are not included in this maximum amount and may be specified separately under the contract.

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Consultants who are employees of state and/or local governments cannot be paid in excess ofthe daily salary rate paid by the respective government unit. The applicant agency cannot secure consultant services at no cost.
Consulting services by a for-profit or private nonprofit corporation must be determined through competitive bidding.
Reimbursements for accounting, auditing or bookkeeping services by an independently employed individual cannot be requested unless the applicant agency expends more than $500,000 in federal funds during its fiscal year. If allowable, these services cannot exceed $56.25 per hour with a maximum of $450 per day. Reimbursement for these services will be prorated across all federal funding sources.
Costs for office rent and utilities are allowable ifthey are justified. Office rent expenses must be supported by a statement from a licensed real estate agent of comparable rates in the area. These costs must be pro-rated based on the number ofVOCA/VAWA funded personnel. Liability insurance costs are allowable under similar conditions.
Example: Total Rent and Utilities cost: $4,000 per month. Number of full time equivalent personnel (FTE's) utilizing space: 10 Number of grant funded FTE's utilizing space: 4 Percentage budgeted to grant: 40%
Monthly amount budgeted to grant: $4,000 x 40% = $1,600
Subgrantees should include registration costs associated with attending the CJCC Victims Assistance Conference.
Writing the Budget (25 points)
Applicants must submit the Budget Detail Worksheet and Budget Summary using the format located on CJCC's website.

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VOCA AND VAWA GRANTS PROGRAM
PROJECT NARRATIVE, SUMMARY, & PROGRAM LOGIC MODEL
In preparing their applications for the VOCA/VAWA Grants Program Applicants should follow the format below.
Project Summary A Project Summary (Abstract) must be submitted with the application forms. The Project Summary must be submitted in the following format:
Maximum ofone page. Font size: I2 point unreduced, Times New Roman Single spaced Paper size: 8.5 by 11 inches Page margin size: One inch
The Project Summary must contain a summary of the Project Narrative sections described below. It should be a self-contained description ofthe project and your agency suitable for dissemination to the public. It should be straightforward and understandable to someone unfamiliar with your project or agency. lf your project is funded, the Project Summary will become a part of reports submitted to federal funding agencies and may be posted on CJCC's website. The Project Summary must not include any proprietary or confidential information.
P roject Narrative (total 75 pointv) Applications must include narrative information using the content outline below to explain the purpose, agency capacity, collaborations and partnerships, proposed activities, and evaluation for the proposed project. The Project Narrative must be submitted in the following format:
Maximum number of pages: 20 Font size: 12 point unreduced, Times New Roman Double spaced Paper size: 8.5 by l 1 inches Page margin size: One inch Printed only on one side of page Held together only by rubber bands or metal clips; not bound in any other way. Attachments to the application should be held to a minimum in keeping to those items
referenced or required by this Announcement. The attachments do not count toward the page application limit.
Section 1: Problem Statement (5 pages or less) (1 0 points)
a. Background and Need: Identify the problem (need for your program) by describing the following: the extent of crime and victimization; the current status of victims' assistance programs or CJS improvement initiatives in your community; the existing demand for services; unmet needs for services; and emerging needs for new or expanded services. Explain how the project you are proposing will meet these needs.

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b. Geographic Area: Describe the geographic area and communities this project wilt serve, including counties served. ls the geographic area described your existing service delivery area? ls the geographic area described an expansion or contraction of your existing service area? What factors in this proposed service area contribute to the problem? Explain how the project you are proposing addresses these factors.
c. Target Population: Provide a description of the people to be served, including basic demographic information and other characteristics related to the need for the services proposed. Include your best estiinate of the total number of people who will be served by your project in a one-year period. T his figure can be based on recent annual reports or other similar agency reports.
d. Supporting Data: Provide data to explain the problem and document the need for the proposed project. You should use data that is verifiable and diJectly relevant to your project. Provide citations for the sources ofthe data.
Section 2: Capacity to Implement Project (4 pages or less) (15 points)
a. Agency Description: Provide a description of your agency, including the type ofagency, history or track record of delivering services such as those in your proposed project, existing programs and services currently offered. Describe how the proposed project relates to the agency's mission and functions within your community. Describe previous projects funded by VOCA or VAWA funds, including results achieved.
b. Project Management & Staffing: Describe bow and by whom the project will be managed. Describe the qualifications of key staff. Describe how volunteers will be used and how they will be trained . Attach the following to this application: an organizational chart and job descriptions of key staff whom will be managing this project and delivering services.
c. Partnerships and Collaborations: To promote the coordination of community efforts to aid v ictims of all crime, including victims of crimes of violence against women, provide a description of all of the coalitions or task forces in which your agency participates. Attach a signed original copy of all Memoranda of Understanding (MOU) entered into between your agencies and pertinent agencies in your community to this application.
d. Community Outreach & Education Provide a brief description of efforts your agency has engaged in. alone or in collaboration, to educate the community about any of the following: crime victim assistance programs, crime victims' rights, the impact of crime on victims, violence against women, and related topics.

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Section 3: Mission Statement (1 page) (5 points)
Based directly on your Problem Statement, provide a mission statement that reflects the overall impact you intend the proposed project to accomplish. The Mission Statement should describe how your proposed project incorporates relevant VOCA or VAWA purposes and program priorities. The Mission Statement section should include measurable goals and objectives.
Section 4: Project Activities (5 pages or less) (25 points)
T his section should include a sound work plan that describes in detail the activities proposed to accomplish the goals and objectives described in your Mission Statement. As relevant to your proposed project, include in your description the victim assistance services to be delivered or the law enforcement investigative, the prosecution, or the court-related activities to be done. Describe any work products such as special reports that will be completed by project staff Include all activities that will be performed during the entire grant year.
Describe how the proposed activities conform to national/state standards of practice or acknowledged best practices. Does this project include any innovative practices? Does this project expand the range of services or activities currently performed by your agency? Include in your description, if relevant, how proposed activities will be coordinated with other programs and services of your agency or by related agencies.
Section 5 : Project Evaluation (4 pages or less) (10 points)
Every project funded is expected to measure and report levels of activity (outputs) as well as results or accomplishments (outcomes).
Victim assistance programs ftmded by VOCA and VAWA have specific requirements for reporting program statistics on outputs, including victims served and services provided, on a quarterly and annual basis. Please provide the most recent information available on program outputs, preferably for the last year of program operations (2007). Be as specific as possible when providing statistics on services delivered and victims served, including counties of origin for victims. For each output measure, provide the numbers expected during the grant year, if the application is funded.
Victim assistance programs funded by VOCA and VAWA also are required to collect data from individual clients on outcomes achieved using the client surveys already developed. The outcome measures were developed through a participatory process; the measures reflect both the different types of services provided to different types of victims by different types of agencies as well as the shared purposes identified in the VOCA and VAWA legislation. Additional information on the measures developed, the data collection guidelines, and other requirements is available in more detail on the CJCC website. Review this information, and describe in your application which cl ient surveys will be used to collect outcome data for this project and how the data will be collected from clients.
Criminal justice system improvement grant recipients (law enforcement investigative projects, prosecution projects, court projects) will be required to participate in the development of appropriate outcome measurements for their projects during the next year. This process will be participatory an_d will reflect the common outcomes expected (improving the criminal justice system response to victims of violence against women). Grant recipients will not be required to collect outcome data until this process is completed.

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Describe, if appropriate, any other evaluation activities of this proposed project coordinated by other funding agencies or initiated by agency management.
Section 6: Program Logic Model (2 pages - use worksheet provided) (10 points)
A Program Logic Model is a narrative or graphic description that explains or shows the logical connections between all the different components of a program or project. A Program Logic Model is a useful tool for program planning, implementation, evaluation, and for explaining quickly to others what your program is all about - what you do, with and for whom, and what you hope to accomplish or see change. The attached two pages in landscape format provide a worksheet for you to develop a simple graphic logic model describing your program. All ofthe elements of the logic model should be readily available in the different sections ofyour program narrative.
For example, the Purpose section at the top ofthe first worksheet should be a briefstatement explaining the reason for your program's existence. It should combine a problem with a goal that results in the resolution, remediation, or removal ofthe problem. A question to ask yourself: Why do we need this program? What needs to be fixed? Write the answers in the Purpose section ofthe Logic Model Worksheet.
Inputs: The resources and contributions you and others make to the effort. These almost always include time, people (staff, volunteers, consultants, etc.), money, facilities, materials, equipment, technology, partnerships, expertise or knowledge base, among other things. Questions to ask yourself: What do we invest? Who provides these resources? Who performs the activities? Write these answers in list format in the Input column.
Outputs: Activities: The activities, actions, services, and events that agency staff perform to achieve their purpose: "what we do" or "what we offer."
Participants/Clients/Customers/Partners (in criminal justice system-change projects): The participants in or recipients of activities performed. Note: partners can be a resource (input) or a participant; it depends on whether they are helping your agency perform the activities or whether you are working jointly together to do the project. Customers can be internal (other staff at your agency) and external.
Products: Things produced and distributed to participants/clients/customers. Brochures are a good example of a product; a protocol or fatality review report is another example of a product.
Output DATA: The count or other measure ofwhat is done (activities) or produced (products) for or to whom (participants). This count is what is included in your quarterly and annual statistical reports. This type of data is also referred to as "process" data collected for a " process evaluation."
Questions to ask yourself: What do we do? Who do we reach? Write these answers in list format in their respective columns under the " Outputs" heading.

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Outcomes: The benefits, or changes that participants/clients experience as a result of our activities and products. Examples include changes in knowledge, skills, attitudes, behaviors, capacity, policy, etc. Outcomes can be short-term or immediate, medium-term or intermediate, or long-term. The Program Logic Model Worksheet has columns for short-term or immediate outcomes and medium-term or intermediate outcomes. A useful time frame for an intermediate outcome is one to two years after the completion ofthe program activities. Outcomes can be positive, negative, neutral, as well as intended or unintended.
Outcome DATA: The count or other measure of the changes that occur as a result ofyour activities in your clients or in the criminal justice system itself (for STOP VAWA system improvement projects). This information is available only from participants or the target group/agency. This data is being collected now from VOCA and STOP VAWA victim assistance programs.
Questions to ask yourself What are the changes we expect our clients to experience in the short-term (immediately upon receipt ofservices or within a month or two) ? What are the changes we expect our clients to achieve in the medium-term (one to two years later)? Or: What are the changes we expect to see in the criminal iustice system's response to violence against women in the short-term? Medium-term?
Write these answers in list format in their respective columns under the "Outcomes" heading.
The second page of the Logic Model Worksheet has two columns, one marked "Assumptions" and one marked "External Factors." A thorough examination ofthese two categories can inform program expectations and strategies to solve problems that may emerge during program implementation.
Assumptions: The beliefs we have about the program/project and the people involved and the way we think the program/project will work. This is sometimes called the " program theory of change." Assumptions underlie and influence all of the program/project decisions we make. Assumptions are principles, beliefs, and ideas about:
The purpose of the program/project. The problem or situation. The way the program/project will operate. The roles staff will play. The participants or partners: how they will behave, how they should respond to us.
Questions to ask yourself- What do we think we are supposed to do? What effect are these activities supposed to have on our participants? Write these answers in List format in the column under the "Assumptions" heading.
External Factors: The forces and factors beyond our control that affect how our programs operate and how our clients/partners respond. External factors can be negative or positive in effect. External factors can include changes in funding or staffing, outcome of legal process, passage of new laws or regulations, additional victimization, etc.

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Questions to ask yourself- Outside ofwhat we do. what else can affect our program? Our participants? The outcomes we expect? Write these answers in list format in the column under the "External Factors" heading.
One final step remains to finish your program logic model.
Linkages (lines, directional arrows, brackets) in the logic model provide the connections between inputs and activities, between activities and participants (outputs), and between outputs and outcomes. It is the linkages - notjust the category or column th.at is labeled as input, output, or outcome, that give a graphical logical model visual impact. Drawing the connections helps us make sure we've addressed all the logical connections. Flows can be between categories or within categories; flows can be one to one, one to many, or many to one. Flows can show necessary sequences (this, then that) or when two or more things must happen simultaneously. Arrows can be vertical or horizontal, onedirectional or two-directional, and show feedback loops.
Questions to ask yourself- How does this lead to that? Ifwe do this. then what happens? Can we use brackets to group related activities & participants? Have we shown the order in which activities need to happen? Have we left something out? (Ifthere is no connection to an expected outcome from an activity. how do we expect that outcome to occur?) Go back and draw (in pencil at first) small arrows ( --+) to show the links between activities and participants. Use { } to group related items together. Remember that some links will be one-to-one, some will be one to many, and some will be many to one.
A CAUTIONARY NOTE: Developing a program logic model is usually a group exercise involving as many people as possible who contribute to your program. However, different roles within projects yield different perspectives on program activities, outputs, and outcomes - and this can produce discussions and even disagreements about your logic model. There is no "right" or "wrong" final version, just gaps in logical connections between components. Having a variety of staff contribute to the development of a program logic model will produce a richer model, but it may take longer to complete.
After you finish your Program Logic Model, review your program narrative and determine whether you need to make any revisions in any of the sections.

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SUBMITTING THE APPLICATION
What an Application Must Include
Compile the application in the order listed below. Applications should be held together by rubber bands or metal clips. They should not be bound in any other way. The forms needed to complete the sections designated with an asterisk(*) can be found on CJCC's website (http://cicc.ga.gov).
Grant Application Cover Sheet *
Designation of Grant Officials *
Project Summary (see page 27) Project Narrative (see page 27) Logic Model (see page 30)
Budget Detail Worksheet and Budget Summary (see page 20) *
VOCAIVAWA Applicant Information Form * Assurances * Certifications *
Disclosure ofLobbying Activities *
Audit Requirements *
Civil Rights Contact *
Additional Documents o Non-profit applicants must submit a copy oftheir 501 (c)(3) certificate. o All applicants must include an organizational chartfor the entire program andjob descriptions for all employees included in the proposed budget. o All applicants should includefully executed Memoranda ofUnderstanding and support letters as they demonstrate collaboration and support among stakeholders.
How to Apply
You may only submit one application in response to this announcement. Wben completing tbe grant application coversheet, you must indicate your preference by entering "VOCA" Q! "VAWA" in box 10. If you do not have a preference, you may enter "VOCA/VAWA" in this box.
The original application and one copy must be received at the CJCC office by 5:00 PM on Monday, July 7, 2008. Submit applications in person or by mail to:
Criminal Justice Coordinating Council Attention: 2008 VOCA and VAWA Applications l 04 Marietta Street Suite 440 Atlanta, Georgia 30303-2743
Reviewing the Application
Only complete applications received by the deadline will be reviewed. When an application is received at the CJCC office, there is no comm itment on the part of the CJCC to fund an application or to fund it at the amount requested. Applications will be scored with a maximum number of points achievable of 100; with 25 points for the Budget Detail Worksheet and Budget Summary and 75 points for the Project Narrat ive.

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Funding Decisions All funding decisions related to the VOCA and VAWA Grant Programs from this solicitation are made by the Crime Victims Assistance Advisory Committee (CVAAC) based on the availability of fund ing and recommendations of an ad-hoc review panel, composed of CJCC staffand any outside peer reviewers deemed necessary to the process.
CJCC informs applicants of funding decisions through grant awards or denial letters. Applicants should not make assumptions regarding funding decisions until they have received official written notification ofaward or denial that is signed by either the Governor or CJCC's Executive Director. Applicants have the opportunity to appeal the initial funding decision within fifteen days ofa denial notice.
Grant Acceptance/Request for Funds To accept the grant award, each subgrantee must return the award document and all required forms with original signatures within 45 days ofthe award date. The subgrantee will be unable to request funds until all required documents are returned to the CJCC office.
Special Conditions At the time of the sub-grant award, the CJCC will assign special conditions for each approved project. Each subgrantee should refer to their award packet for their special conditions.

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PEER REVIEWERS NEEDED
Would you like to serve on a Peer Review Panel to evaluate 2008 VOCA and VAWA applications? If so, please complete the application below and submit it to: Laurentina Atherly at laurentina.atherly@cjcc.ga.gov, Laura Thompson at laura.thompson@cjcc.ga.gov, or submit it by fax to 404-657-1957.
Applications must be received by 5:00 p.m. Friday, May 30, 2008.
Peer reviewers will serve on regional panels and will evaluate applications from other regions of the State. CJCC would like to have at least four regional review panels. To ensure the diversity of reviewers on each panel, representatives from all victim service programs, law enforcement, prosecution, and related agencies are encouraged to apply. If selected, you will be required to take part in a half-day training during the week of July 7th , will receive a packet of applications to take home to review, and then take part in a full-day regional meeting during the week of July 28th to present and discuss the ratings of proposals. A CJCC staff person will contact you if you are selected to serve as a peer reviewer.

Name: - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - -
Organization: ____________________________
Address: - - - - -- - - - - - - - - - - - - - - - - - - - - - -- - -
Phone: - - - - - -- - -- - - - - - Fax: - - - - - - - - - - - - - -
Email: - - - - - - - - - -- - - - - -- - - - - - - - - - - - - - - -
Area(s) of Expertise: _ _ _ _ __ _ _ __ _ _ _ _ _ _ _ _ _ _ _ __
Number of Years in Victim Services: - - - - -- - - - - -- - - - - - - -

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