1997 VOCA Victim Assistance Grant Program and 1997 STOP Violence Against Women Grant Program [June 1997]

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Office of the Governor

Criminal Justice

Coordinating Council

1997 VOCA Victim Assistance Grant Program
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1997 STOP Violence Against Women
Grant Program
Zell Miller Governor
Martha Gilland Director
June 1997

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.OFFICE OF THE GOVERNOR

.CRIIVIINALJUSTICE COORDINATING COUNCIL

503 "'OakPlace- Suite 540 - Atlanta, Geotgia 30349

TEL. (404)559-4949- FAX 559-4960 - TOY 559-4177

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June .16- ,

1997
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Martha Gilland Director

FOREWORD

Again this. year, the Criminal Justice Coordinating Council (hereafterr~ferred'to as th~ COllIlCil.)
isissuingajoint RequestfbrProposal (itf'P)forthe 1997 Victims of Crime Act (VOCA) Victim
Assistance GraritPrograiii3iJ.d' the 1997S.T.O.P. Violence Against Women Grant Program.
.... Prospective applicants should read the followingmformatiolJ. before preparing their RFP.

Victims ofCrime Act (VOCA) Victim Assistance Grant Program

"TheCouncil has been awarded $10,483,000 under the 1997 VOCA Grant Program to allocate to .'c,,~ligible ~ubrecipientsforthe 1997 grantperiod (October 1, 1997, through September 30, 1998).
This amoUn.trepresentS a $1,183,{)(){) (Approx. 318%) increase from the 1996 grant year. With
guidance and assistance from the Office for Victims of Crime (OVC), the Council hosted one ,'r~gional meetingofVOCA State Administrators and several statewide meetings.to discuss possible . funding strategies. After conferring with numerous state and local victim services agencies and/or
. organizations as well as victim services providers, the Council staff d~veloped,aildpresentecl its '.
. ,1997 funding stratt;gyto the Crime Victims Assistance Advisory Conrinitteeduring the Council's
annual Spring meeting. After discussing this funding strategy with Council staff, the Committee
unanimously approved this funding strategy to be implemented during the 1997 grant year.

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The main-focusofthisfunding-sttategy forthe'1997 grant yearis to establish as well as enhance

the availa1:>!lity ofdirect services to crime victims throughout each of the 46 judicial circuits within ,the SfateofGeorgHL .Thisfundil1g, strategy for thejudicial circuitsis' predicated upon a.two-y~ar

Subgrantthat becomes effective October 1, 1997, and expires on September30, 1999. A base

.a.mount of.$70:000 ($35,0()() per year) was allocated to each judicial circuit with remaining funds
.'distnoutedupona 1994 population estimate (1997 Georgia County Government Yearbook).' For
':.~~:.~e;~~'[Jl.PJe, if you~ll refe.r. ~ot!t#~()cationplan under Appendix A, y()ti'll notice that judicial cu:cuit

#11s eligible toreceive$89,042.19. Please beadvised that you must apply for these funds in
,... 'ordertQ"t..:e<:eiveanawardimderthe 1997 VOCA Progra.nt. Ifyou f~-tosubrp.itan RFP;' tht;n ..

funds allocated for your judicial circuit will be awarded to another project, . Ifyou would like ,to '

.requestmor.e jundsthanhave been allocated fo,,- your. project, ,then you mustjustifjthese

cu1ditional jundSirz the RFP.

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: AN EQUAL OPPORTU. NITY.E.MPLO. Y..E. R

the , ,Ip,order, to maintain and enhance existing projects.fundeclllndetthe j'996' VOCA Program.," a .Coum;ilha.s__~ocated enough funds to provIde 50 percent increase for existing projects-:--
exludirig jridi~~~CircuitS.'For example, if you're an existing VOCA':funded domestic violence
sheheIMld yg!,ireceived$50,OOOin1996,then you're eligible to apply for up to $75,000 in
Federalassistanceunder theJ997. vocA PTogram. However, you must submit an RFP to .-feceiVean'award uDder fu~l997 vocA Program. lfyou,would like to request morefunds'than
have been.all(}ciJ,t.e4.fo':yOu,T project., then y(}urnu~tjustify tl!.ese additional funds in the RFP.

..t\fte~:an.oca.tiIlg:fun4sfc)l7judicial circuits, existing p~ojec~, and deducting for administrative costs
toman~gethe Prog:ram, thissti11 leaves a sizable amount for new victim services projects.

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To' beceli~bleioparticipatein this:,Programyoumtist submit one original and one copy of

yourRFP.,~byFr'd~y, A'Qgust 22,1997. TIDSMEANS IN OUR OFFICE NOT

'POSTMAJl.KED!!! ,..

S.T.'O.P.'ViolenceAgainst-Women.Grant Program

, ,theC()gp,~n has been awarded $3,335',000 under-the 1997 S.T.O.P. Violence Against Women Gr@tProgram.,.ThisTepresentsa,$376~000 increase from the award received in 1996. Please' note, ,that the Council is statutorily required to distribute 25 percent of the state's award to prosecution; law enforcement, :and nonprofit; Ilongovernmental' victim.servic~s.Tberemaiilder of the .furids may be spent at the discretion of the ". COllncil to' address' the' Program putposes -,'
descriIJedmPart Hof this application booklet.

'I.'llfe'<;():gn~i1' s funding' goals 'for 1997 areas follows:

PrOVi~~}leCeSSlllY training to law enforcement, prosecutorial, and judicial officials,
-inan effort to change any existing.attitudesand practices toWards female victims
ofvic>lent crime, which can be considered insensitive or untesponsiveto tb,eir. 'special needs., , :--:

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.'.....~ :,Esfubiish,orenhance quality <lirect services (housed in local law enforcement

~geh~'i~s:@d~prosecution offices) aimed at female violent crime victims, with .

. special prloritygiven to those projects located in geographic areas in greatest need

ofres6UfteS::,:'

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,,&> ~. "",.' Establish or enhance quality <lrrect'services'<prlVate non':'profit orgahizations)' aiIned
, , , atfem3.Ievictimsofdomestic violence and/or sexual assault, with special prioritY' .:,::~~_"".,.",_, c:giv~nt(}'illps~proj~cts 10ca.~~~ ll.i.geographic areas in gre.a,testIle~4 of res()urc;_es.

:>;:f:?:-7:r-:':::'-:-""~.~.:~',-~7"~~~ttyjlish'an(l/Or~~I1haiide data; coii~~~6~'~YsteiDs .

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Establish and/or eIl.h~ce stalking prograIlls..

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Establish projects that strengthen intra- and interstate enforcement of Temporary

Protective Orders.

The Council will'given priority to projectspresentirigariblnovatlveapproach to combating violent crimes against women, ~d topr()jects located in geographic areas of the State in
greatest need.' < .

.Tobeeligible to participate in this Program you mustsubmit one original and one copy of

youtRFP byFriday, .AugUst 22, 1997. TillS MEANS IN OUR OFFICE NOT

. POSTMARKED!!!

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Training

With the increase in funding under both ()fthe viCtim services-based Grant Programs (VOCA and

VAWA),plea,se notetmi.tthe Council encourages youto allocate funds f()r training (National and

. .,.Statewide)nfyout funding request.. Listed below aresome annual conferences and/or events as

wellas the'agencies thatsJ>onsor 'these coriferences aridJorevents:

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The Council'sAmiu.al.Yictims Conference - usually held in May.

Commission on FamilyViolence Conference - fall.

Coalition on Family Violence Conference - early summer.

NationaLColleg~of District Attorneys' Domestic Violence Conference - fall.

National ()rgaIIi?:ationfor Victim Assistance (NOVA)Conference-latesllmmer .(August

J7-22,1997,inHouston, Texas).' .

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Men Stopping Violence -month:ly meetings. Geotgiafor Victims Justice (GVJ}Annual Conference. OfficeJoI Victiplsof CriIne (oyC) National Conference (September 13-17, 1997, in

,.Atlan~a)..:. ,.._

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- . .NationalCrime Yj4!trli~ Iqghts. Week"' April.

. ..: ..... ... iPt.9s.eClltiJ;lgAti;ohieYs~CQl1Ilcil(PAG) tr.ai,ning. .. .. .$exUaiAssau.li.Nurs~.Exammer(SANE) Tra.inihg.-

..0,."":",, .~.~~~Georgia Council on Child Abuse Annual Conference.
.."c.:.,~ ~.: . " Natienal.SymposiwnonChild Sexual Apuse .inJluntsvijle,AlabaIIla.

. ""Amefiean:.Pro..fessionalSociety on the Abuse of Children. ..:"-'.' ... ..::..._.:--"-..... ..... < ......;', ... ' H:'~::'~.' -',",

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to . Attached the FOREWORn is a Victim Services ResoUrce List for org~ation.Siii the state -

>ofGeQrgi~ as.well~~ NatiQna,l organizatiQp.8;-

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:::~~"-":Jtyc:)UjJ.aveanYquestiofuFte.gMdiIl.g ~~~~vailabmtY oltraiIllngintheState:oi'G~()rgia 6rifY~~ ..,:":, ..

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):'.;n~1ilforinatiOD.OIll.ioW.t<) staI1a.Yi~~ilii serviCes program/pleasefeelfreetocontactMicllell~ .

:.- ._~.''- JobPS9ii;~Semot'Pl~er; a,t (404) 55Q-4949. MiChelle is: instrumental' ill developi]J.g fund~g

; strategi~sfor-both the VOCA and VAWA Grant Programs, .as well as the coordination' of-the'

aiIDuatGeorgia.CrWie,V~c!in:lsConference held_each year in May.

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the ...:In~cl9.sjng; -1efIneaclmQmsh,y()l1J9" carefully review the Questions & .Answers sections f()I'both
. ::~-::Gr~fPrograriiS as' 'weIi~sthe reqrikeInentsfor. completing Subgrant Applications. If you have'~yqiiestiotis:regardfugihe compietion of these Subgrant Applications, please contact either S()ny. a..Q....r..omer.,-.A.s's-ista,IltP,'.r-ogr....a.. ,m- Director, or me at (404) 559-4949.

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'.(lint. C06k~PI'c,.gr3.InDirector

.. Aij~its;4~trativeandl(iriancial Compliance.

.Attachnienf

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ATTACHMENT
TO THE
FOREWORD

Victim Services Resource List
The following agencies and organizations are possible sources of information both for training needs and for information on how to start a program. Ifyou would like more information about model programs in Georgia or in other states please do not hesitate to call Michelle Johnson at the Criminal Justice Coordinating Council at (404)559-4949.

Rape Crisis
Georgia Network to End Sexual Assault (GNESA)
Department ofHuman Resources Womens Health Section

(706)774-2731 (404)657-3143

Domestic Violence Department ofHuman Resources Community Programs Unit Commission on Family Violence Georgia Coalition on Family Violence Georgia Advocates for Battered Women and Children

(404)657-3423 (404)657-3412 (770)984-0085 (404)524-3840

Victim Witness Assistance Programs Prosecuting Attorney's Council

(770)438-2550

Elder Abuse Adult Protective Services

(404)657-3486

Child Abuse
Department ofHuman Resources Division ofFamily and Children Services
Children's Trust Fund

(404)657-5180 (404)350-6050

National Toll-free Numbers for Information and Referrals on .Victims' Rights and Services and Criminal Justice Issues

Childhelp USA/Forrester National Child Abuse Hotline (800) 4A-CHllD

Family Violence Prevention FundI Health Resource Center (800) 313-1310

Justice Statistics Clearinghouse

(800) 732-3277

Juvenile Justice Clearinghouse

(800) 638-8736

Mothers Against Drunk Driving

{800} 438-MADD

National Center for Missing and Exploited Children (800) 843-5678

National Clearinghouse for Alcohol and Drug Information (800) 729-6686

National Clearinghouse on Child Abuse and Neglect (800) 394-3366

National Criminal Justice

Reference Service

(800) 851-3420

National Organization for

Victim Assistance

(800) TRY-NOVA

National Resource Center on Child Abuse and Neglect (800) 227-5242

National Resource Center on Child Sexual Abuse (800) 543-7006

National Resource Center on

Domestic Violence

(800) 537-2238

National Victim Center (800) FYI-CAll

Office for Victims of Crime.

Resource Center

(800) 627-6872

Rape, Abuse & Incest

National Network

(800) 656-4673

Resource Center on Child Protection

and Custody

(800) 527-3223

Provided as a public service by the Victims' Assistance Legal Organization
and California Department of Corrections
Victim Services Program
(916) 358-2436

TABLE OF CONTENTS

Part I -

Victims of Crime Act (VOCA) Victim Assistance Grant Program

Subpart A - Questions and Answers on the VOCA Victim

Assistance Grant Program

1-19

Subpart B - The 1997 VOCA Subgrant Application Instructions for Completing

20-22

The 1997 Subgrant Application for VOCA General Section

23-27

Project Abstract for "NEW" Projects Project Abstract for "EXISTING" Projects

28-29 30-31

Project Budget Certified Assurances Requirements for Non-Profit Organizations Civil Rights Requirements Audit Requirements

32-34 35-36
37 38 39-40

PartIl-

S.T.O.P. Violence Against Women Grant Program

Subpart A - Questions and Answers on the S.T.O.P. Violence Against Women Grant Program

Subpart B - The 1997 S.T.O.P. Subgrant Application Instructions for Completing

The 1997 Subgrant Application for S.T.O.P. General Section

Project Abstract for "NEW" Projects Project Abstract for "EXISTING" Projects

Project Budget Certified Assurances Requirements for Non-Profit Organizations Civil Rights Requirements Audit Requirements

41-47
48-49
50-55
56-57 58-59
60-62 63-64
65 66 67-68

". Appendix A AppendixB -

APPENDICES

1997 VOCA Approved Funding Allocation

A-I-A-8

Guidance on Preparing a Successful Request for Proposal

Part I -

The Needs Assessment

B-l- B-3

Part 11- The Request for Proposal

B-4 - B-I0

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PARTI

. VICTIMS OF CRIME ACT (VOCA)

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Subpart A

Questions & Answers

on the

VOCA Victim Assistance

Grant Program

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TABLE OF CONTENTS

Where does the funding for the Grant Program come from?

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Which Federal agency administers the Grant Program?

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What is the purpose of the Grant Program?

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How are services defined? . . . . . . . . . . . . . . . . . . .. .. . . . . . . . . .'. . .: . . 1 . ".

How does the Federal legislation (VOCA) define a crime victim?

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How is the money distributed nationally? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

How is the money distributed on the local level?

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How are the VOCA funds granted to the states to be used? .,..... .'. ..-. . . . ~ . . . . , 2

How do the states determine what types ofprojects to fund?

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What does the state have to do to receive VOCA funds?

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What are the eligibility requirements to receive aVOCA Subgrant? .. . . . . . .. . . . . .. . 5

Who is eligible to receive aVOCA Subgrant? .. . . . . . . . . . . .-. . . . . . . . . . . . . . . . . 9

Who is ineligible to receive aVOCA Subgrant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

What are some of the services, activities, and costs that subrecipients can use the VOCA Subgrant funds for? . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . ',' . ',' . . . . 11

What are some costs and activities that are not allowable under VOCAl ~

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. Question:
Answer:

Where does the funding for the Grant Program come from?

In 1984, the Victims of Crime Act (VOCA) established the Crime Victims Fund

(Fund) in the U.S. Treasury and authorized the Fund to receive deposits of fmes

and penalties levied against criminals convicted of Federal crimes. The Fund is

not financed by tax dollars. This Fund provides the source of funding for

carrying out all of the activities authorized by VOCA.

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Answer:
Question:
Answer:

Which Federal agency administers the Grant Program?
The Office for Victims of Crime (OVC) was statutorily established within the . Department of Justice by the 1988 amendments to the Victims of Crime Act of 1984. OVC serves as the Federal focal point for victim issues withiIi the Feder~ . Govermnent. Its mission is to serve as the Govermnent's chief advocate for America's victims of crime, and to work directly with national, state, and local organizations in soundly addressing the needs of crime victims in a comprehensive manner. OVC is one of nine bureaus or program offices established by the Department of Justice to administer the Office of Justice Programs (OJP).
What is the purpose of the Grant Program?
The primary purpose of the Grant Program is to support the provision of services to victims of crime throughout the Nation.

Question:
Answer:

How are services defined?

Services are defmed as those efforts that: .



respond to the emotional and physical needs of crime victims;



assist primary and secondary victims of crime to stabilize their lives

after a victimization;



assist victims to understand and participate in the criminal justice .

system; and,



provide victims of crime with a measure of safety and security such

as boarding-up broken windows and replacing or repairing locks.

Question: How does the Federal legislation (VOCA) define a crime victim?

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Answer:

A crime victim is a person who has suffered physical, sexual, fInancial, or emotional harm as a result of the commission of a crime.

Question: Answer:

How is the money distributed nationally?
All states, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, Northern Mariana Islands, and Palau are eligible to apply for, and receive, VOCA victim assistance grants. From the Fund deposits available for victim assistance grants (victim compensation grants also come from this Fund), each state grantee receives a base amount of $500,000. The remaining Fund deposits are distributed to each state, based upon the state's population in relation to all other states, as determined by current census data.

Question: Answer:

How is the money distributed on the local level?
The Governor of each state designates the state agency that will administer the VOCA victim assistance grant program. The designated agency establishes policies and procedures, which must meet the minimum requirements of VOCA and the Program Guidelines. The Governor has designated the Criminal Justice Coordinating Council (CJCC) as the state agency to administer the VOCA victim assistance grant program for the State of Georgia.

Question: Answer:

How are the VOCAfunds granted to the states to be used?
These funds are to be utilized by eligible public and private nonprofIt organizations to provide direct services to crime victims. States have sole discretion for determining which organizations will receive funds, and in what amounts, as long as the recipients meet the requirements of VOCA and the Program Guidelines.

Question: Answer:

How do the states determine what types ofprojects to fund?
State grantees are encouraged to develop a VOCA program funding strategy, which should consider the following:
+ the range of victim services throughout the state and within
communities;
+ the unmet needs of crime victims;

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.. the demographic profIle of crime victims;
.. - the coordinated, cooperative re~ponse ofcommunity organiZatIons.. in organizing services for crime victims; .

the availability of services to crime victims throughout the criminal justice process; and,

.. the extent to which other sources of funding are available for services .

.State grantees are encouraged to expand into new service areas as needs and

demographics of crime change within the state. For example, when professional

training, counseling, and debriefmgs are made available to victim assistance

providers, dispatchers, and law enforcement officers in rural or other remote areas,

services to victims in these areas improve dramatically. VictiJ:n services in rural

or remote areas can also be improvf:d by using VOCA funds to support electromc

networking through computers, police radios;- andceIlular phones. ..

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Question: What does the state have to do to receive VOCAfunds?

Answer:

Inorder for the State of Georgia to receive a VOCA grant from OVC, CJCC is required to give assurances that the following conditions or requirements will be met:

lEi" Must Be an Eligible Organization. CJCC must ensure that only eligible organizations receive VOCA funds, and that these funds are used only for services to victims of crime, except those funds that CJCC utilizes for training victim service providers and/or administrative purposes, as authorizeci by VO(:A.-

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Nonsupplantation. CJCC .must eilsureth~t YOGA .crinie- yictim~,-- .

assistance grant funds will be used to eDhance.or expand services .

and will not be used to supplant state and local funds that would

otherwise be available for crime victim services. Please note that

this supplantation clause applies to state and local public agencies

()nly.

Priority Areas. CJCC must ensure thatpriority shall be given to

victims of sexual assault, domestic abuse, and child abuse. Thus,

a minimum of 10 percent of each Federal Fiscal Year's (FFY) grant

(30 percent total) will be allocated to each of these categories of

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crime victims. Please note that this requirement does not apply to VOCA subrecipients.

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"Previously Underserved" Priority Areas. CJCC must ensure

that an additional 10 percent of each VOCA grant will be. allocated .

to victims of violent crime (other than "priority" category victims)

who were "previously underserved." Those underserved victims

of either adult or juvenile offenders may include, but are not limited

to, victims of Federal crimes; survivors of homicide victims; or

victims of assault, robbery, gang violence, hate and bias crimes,

intoxicated drivers, bank robbery, economic exploitation and fraud,

and elderabuse.

For the purposes of this Grant Program, a victim of Federal crime is a victim of an offense that violates a Federal criminal statute or regulation. Federal crimes also include crimes that occur in an area where the Federal Government has jurisdiction, such as Indian reservations, some national parks, some Federal buildings, and military installations.

For the purposes of this Grant Program, elder abuse is defined as the mistreatment of older persons through physical, sexual, or psychological violence, neglect, or economic exploitation and fraud.

Financial Record Keeping and Program Monitoring. CJCC must ensure appropriate accounting, auditing, and monitoring.procedures . , .... will be used at the grantee and subrecipient levels' so that records are maintained to ensure fiscal control, proper management, and efficient disbursement of the VOCA victim assistance funds, in accordance with the OJP Financial Guide, effective edition.

Compliance with Federal Laws. CJCC must ensure compliance with all Federal laws and regulations applicable to Federal assistance programs and with the provisions of Title 28 of the Code of Federal Regulations (CFR) applicable to grants.

Compliance with VOCA. CJCC must ensure compliance with the applicable provisions of VOCA and the Final Program Guidelines. Please note that this requirement is applicable to both the state grantee and subrecipients.

Required Reports Submitted to OVC. CJCC must ensure that all

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programmatic and fmancial reports are properly prepared and submitted timely.
Civil Rights. Prohibition of Discrimination for Recipients of Federal Funds. CJCC must ensure that no person, on the grounds of race, color, religion, national origin, sex, age, or disability be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or deriied employment in connection with any program or activity receiving Federal fmancial assistance, pursuant to the applicable statutes and regulations.
Obligation to Report Discrimination. CJCC must ensure that in the event a Federal or state court or administrative agency makes a fmding of discrimination on the grounds of race, .c;o~or,. J;eligion, national origin, sex, age, or disability against a recipient of VOCA victim assistance funds, a copy of the fmding is forwarded to the Office for Civil Rights (OCR) for OJP.
Obligation to Report Other AIlegations/Findings. CJCC must ensure that in the event of a fonnal allegation or a fmding of fraud,
waste, and/or abuse of VOCAfunds, ove is notified immediately of any fmding. CJCC is further obliged. to .apprise ove of" the' ..'
status of anyon-going investigations.
Coordination with State VOCA Compensation Program . and Federal Law Enforcement. CJCC is encouraged by OVC to coordinate activities with the state's VOCA compensation program and the U.S. Attorneys' Offices and FBI Field Offices. withiIithe
state. Only with an emphasis oncoordincition will czconiinuum of
services be ensured for all crime victims.

Question: What are the eligibility requirements to receive aVOCA Subgrant?

AitSl1fer: .. ..' VOCA establishes eligibility criteria that. must be met by all o;rganizations that
receive VOCA funds. These funds are tolJe awarded to subrecipl~hts orily for
.. providing services to victims of crime through theirstaft . Each subrecipient
organization shall meet the following.requirements:

o Public or Nonprofit Organization. To be eligible to receive

VOCA funds, organizations must be operated by a public or

nonprofit organization; ora ~omJ:?inationof.~uch organizations,aIld

provide services to crime victimS; . . .

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o Record of Effective Services. Demonstrate a record of providing
effective services to crime victims. This includes having the support and approval of its services by the community, a history of providing direct services in a cost-effective manner, and fmancial support from other sources.
o New Programs. Those programs that have not yet demonstrated'
a record of providing services may be eligible to receive VOCA funding, if they can demonstrate that 25-50 percent of their fmancial support comes from non-Federal sources. It is important that organizations have a variety of funding sources besides Federal funding in order to ensure their finanCial stability. Statesare responsible for establishing the base level of non-Federal support required within the 25-50 percent range.
o Program Match Requirements. The purpose of matching
contributions is to increase the amount of resources available to the projects supported by grant funds. Matching contributions of 20 percent (cash or in-kind) of the total cost of each VOCA project (VOCA grant plus match) are required for each VOCA-funded project and must be derived from non-Federal sources, except as provided in the OJP Financial Guide, effective edition. All funds designated as match are restricted to the same uses as the VOCA victim assistance funds and must be expended within the grant period.
For the purposes of this Grant Program, in-kind match may include donations of' expendable equipment, office supplies, workshop or classroom materials, work space, or the monetary value of time contributed by professionals and technical personnel and other skilled and unskilled labor, if the services they provide are an integral and necessary part of a funded project. The value placed on donated services must be consistent with the rate of compensation paid for similar work in the subrecipient's organization. If the required skills are not found in the subrecipient's organization, the rate of compensation must be consistent with the labor market. In either case, fringe benefits may be included in the valuation. The value placed on loaned or donated equipment may not exceed its fair market value. The value of donated space may not exceed the fair rental value of comparable space as established by an independent appraisal of comparable space and facilities in 'privately-owned buildings in the same locality.
6

o Volunteers. Subrecipient organizations must use volunteers unless
the state grantee determines there is a compelling reason to waive this requirement. A "compelling reason~ may be a statutory or .
contractual provision concerDing liability or confidentiality of
counselor/victim information, which bars using volunteers for certain positions, or the inability to recruit and maintain volunteers after a sustained and aggressive effort.
o Promote Community Efforts to Aid Crime Victims. Promote,
within the community, coordinated public and private efforts to aid crime victims. Coordination may include, but is not liinited to, serving on state, Federal, or local task forces, commissions, working groups, coalitions, and/or multi-disciplinary teams. Coordination efforts also include developing written agreements that contribute to better and more comprehensive services to crime victims. Coordination efforts qualify an organization to receive VOCA victim assistance funds, but are not activities that can be supported with VOCAfunds.
o Help Victims Apply for Compensation Benefits. Such assistance
may include identifying and notifying crime victims of the availability of compensation, assisting them with application forms and procedures, obtaining necessary documentation, and/or checking on claim status.
o Comply with Federal Rules Regulating Grants. Subrecipients
must comply with the applicable provisions of VOCA, the Program Guidelines, and the requirements of the OJP Financial Guide, effective edition, which includes maintaining appropriate programmatic and fmancial records that fully disclose the amount and disposition of VOCA funds received. This includes: fmancial documentation for disbursements; "daily time and attendance. records .... specifying time devoted to allowableVOCAvictims"ervices; clieiit<~"c- ., files; the portion of the project supplied by other sources of revenue; job descriptions; contracts for services; and other records which facilitate an effective audit.
o Maintain Civil Rights fuformation. Maintain statutorily required
civil rights statistics on victims served by race, national origin, sex, age, and disability, within the timetable established by the state grantee; and permit reasonable access to its books, documents, papers, and records to determine whether the subrecipient is complying with applicable civil rights laws. This requirement is
7

waived when providing a service, such as telephone counseling,

where soliciting the information may be inappropriate or offensive

.,..

to the crime victim.

o Comply with State Criteria. Subrecipients must abide by any
additional eligibility or service criteria as established by the state grantee including submitting .statistical ... and programmatic information on the use and impact ofVOCA funds, as requested by the grantee.

o Services to Victims of Federal Crimes. Subrecipients must
provide services to victims of Federal crimes on the same basis as victims of state/local crimes.

o No Charge to Victims for VOCA-Funded SerVices. SUbrecipientS
must provide services to crime victims, at no charge, through the VOCA-funded project. Any deviation from this provision requires prior approval by the state grantee. Prior to authorizing subrecipients to generate income, OVC strongly encourages administrators to carefully weigh the following considerations regarding Federal funds generating income for subrecipient organizations .

1. The purpose of the VOCA victim assistance grant program is to provide services to all crime victims regardless of their ability to pay for services rendered or availability of insurance or other third-party payment resources. Crime victims suffer tremendous emotional, physical, and fmanciallosses. It was never the intent of VOCA to exacerbate the impact of the crime by asking the victim to pay for services.

2. State grantees must ensure that they and their subrecipients have the capability to track program income in accordance with Federal fmancial accounting requirements. All VOCA-funded program and match income, no matter how large or small, is restricted to the same uses as the VOCAgrant.
o Client-Counselor and Research Infonilation. Confidentiality.
Maintain confidentiality of client-counselor information, as required by state and Federal law.
o Confidentiality of Research Information. Except as oth~rwise
provided by Federal law, no recipient of monies under VOCA shall

8

use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtaine.d in accord~nce with VOCA. . Such information, and any copy of such information, shall. be immune . from legal process and shall not, without the consent of the person furnishing such information, be admitted as evidence or used for any purpose in any action, suit, or other judicial, legislative, or administrative proceeding.
These provisions are intended, among other things, to ensure the confidentiality of information provided by crime victims to counselors working for victim services programs receiving VOCA funds. Whatever the scope of application given this provision, it is clear that there is nothing in VOCA or its legislative history to indicate that Congress intended to override or repeal, in effect, a state's existing law governing the disclosure of information which is supportive of VOCA's fundamental goal of helping crime victims. For example, this provision would not act to override or repeal, in effect, a state's existing law pertaining to the mandatory reporting of suspected child abuse. See Pennhurst School and Hospital v. Halderman. et aI., 451 U.S. 1 (1981). Furthermore, this confidentiality provision should not be interpreted to thwart the legitimate informational needs of public agencies. For example, this provision does not prohibit a domestic violence shelter.from acknowledging, in response to an inquiry by a law. enforcement agency conducting a missing person investigation; that the person . . is safe in the shelter. Similarly, this provision does not prohibit access to a victim service project by a Federal or state agency seeking to determine whether Federal and state funds are being utilized in accordance with funding agreements.

Question: Answer:

Who is eligible to receive aVOCA Subgrant?
VOCA specifies that an organization must provide services to crime victims and be operated by a public agency or nonprofit organization, or a combination of such agencies or organizations in order to be eligible to receive VOCA funding. Eligible organizations include victim services organizations whose sole mission is to provide services to crime victims. These organizations include, but are not limited to, sexual assault and rape treatment centers, domestic violence programs and shelters, child abuse programs, centers for missing children, mental health services, and other community-based victim coalitions and support organizations
9

including those who serve survivors of homicide victims.

'i

In addition to victim services organizations, whose sole purpose is to serve crime

victims, there are many other public and nonprofit organizations that have

components which offer services to crime victims. These organizations are eligible

to receive VOCA funds, if the funds are used to expand or enhance the delivery

of crime victims' services. These organizations includ~, but. are not limited to, th~

following:



Criminal Justice Agencies. Such agencies as law enforcement

organizations, prosecutors' offices, courts, corrections departments,

and probation and paroling authorities are eligible to receive VOCA

funds to help pay for victims' services. For example, prosecutor-

based victim services may include victim-witness programs, victim

notification, and victim impact statements, including statements of

pecuniary damages for restitution. Corrections-based victim

services may include victim notification, restitution advocacy,

victim-offender mediation programs, and victim impact panels.

Police-based victim services may include victim crisis units or

victim advocates, victim registration and notification, and cellular

phone and alarm services for domestic abuse victims. In general,

VOCA funds may be used to provide crime victim services that

exceed a law enforcement official's' normal duties. Regular law

enforcement duties such as crime scene intervention, questioning of

victims and witnesses, investigation of the crime, and follow-up

activities may not be paid for with VOCA funds.



Religiously-Affiliated Organizations. Such organizations receiving

VOCA funds must ensure that services are offered to all crime

victims without regard to religious affiliation and that the receipt of

services is not contingent upon participation in a religious activity

or event.



State Crime Victim Compensation Agencies. Compensation

programs, including both centralized and decentralized programs,

may receive VOCA assistance funds if they offer direct services to .

crime victims. that . extelld beyond . the .' essential duties of

compensation staff such as claims investigations, distribution of.'

information about compensation and referral to other sources of

public and private assistance. Such services would include assisting

victims in identifying and accessing needed services and resources.



Hospitals and Emergency Medical Facilities. Such organizations

10

must offer crisis counseling, support groups, and/or other types of victim services. In addition, state grantees may only award VOCA funds to a medical facility for the purpose of performing forensic eXaminations on sexual assault victims if (1) the examination meets the standards established by the state, local prosecutor's office, or state-wide sexual assault coalition; and (2) appropriate . crisis counseling and/or other types of victim services are offered to the victim in conjunction with the examination.



Others. State and local public agencies such as mental health

service organizations, state/local public child and adult protective

services, state grantees, legal services agencies andprograms with

a demonstrated history of advocacy on behalfof domestic.violence

victims, and public housing authorities that have components

specifically trained to serve crime victims. Since the intention of

the VOCA Grant Program is to support and enhance the crime

victim services provided by community agencies, state grantees that

meet the definition of an eligible subrecipient organization may not

subaward themselves more than 10 percent of their annual VOCA

award.

Question: Answer:

Who is ineligible to receive aVOCA Subgrant?

Some public and nonprofit organizations that offer services to crime victims are not

eligible to receive VOCA victim assistance funding. These organizations include,

but are not limited to, the following:

-

o Federal Agencies. This includes U.S. Attorneys' Offices and FBI
Field Offices. Receipt of VOCA funds would constitute an augmentation of the Federal budget with money intended for state agencies. However, private nonprofit organizations that operate on Federal land may be eligible subrecipients of VOCA victim assistance grant funds.

o In-Patient Treatment Facilities. For example, those designed to
provide treatment to individuals with drug, alcohol, and/or mental health-related conditions.

Question: What are some ofthe services, activities, and costs that subrecipientscanuse the. VOCA Subgrant funds for?
.,
11

Answer: .,.

The following is a listing of services, activities, and cOsts that are eligible for support with VOCA victim assistance grant funds within a subrecipient's organization:



Immediate Health and Safety. Those services which respond to

the immediate emotional and physical needs (excluding medical

care) of crime victims such as crisis intervention; accompaniment

to hospitals for medical examinations; hotline counseling;

emergency food, clothing, transportation, and shelter (including

emergency, short-term nursing home shelter for elder abuse victims

for whom no other safe, short-term residence is available); and

other emergency services that are intended to restore the victim's

sense of security. This includes services which offer an immediate

measure of safety to crime victims such as boarding-up windows

and replacing or repairing locks. Also allowable is emergency legal

assistance such as fIling restraining orders and obtaining emergency

custodyIvisitation rights when such actions ai:'e directly connected
. to family violence cases and are taken to ensure.thehealth and

safety of the victim.



Mental Health Assistance. Those services and activities that assist

the primary and secondary victims of crime in understanding the

dynamics of victimization and in stabilizing their lives after a

victimization such as counseling, group treatment, and therapy.

"Therapy" refers to intensive professional psychological/psychiatric

treatment for individuals, couples, and family members related to

counseling to provide emotional support in crises arising from the

occurrence of crime. This includes the evaluation of mental health

needs, as well as the actual delivery of psychotherapy.



Assistance with Participation in Criminal Justice Proceedings.

In addition to the cost of emergency legal.servicesnoted .above

under Immediate Health and Safety, there are other costs

associated with helping victims participate in the crim:inal justice

system that also are allowable. These services may include

advocacy on behalf of crime victims; accompaniment to criminal

justice offices and court; transportation to court; child care or

respite care to enable a victim to attend court; notification of

victims regarding trial dates, case disposition infOrmation, and.

parole consideration procedures; and assistance with victim mpact

statements. State grantees may also fund projects devoted to

restitution advocacy on behalf of specific crime victims. VOCA

funds cannot be used to pay for non-emergency legal representation

12

such as for divorces, or civil restitution recovery efforts.



Forensic Examinations. For sexual assault victims, forensic exams

are allowable costs only to the extent that other funding sources

(such as state compensation or private insurance or public benefits)

are unavailable or insufficient and, such exams conform with state

evidentiary collection requirements. State grantees should establish

procedures to monitor the use of VOCA victim assistance funds to

pay for forensic examinations in sexual assault cases.



Costs Necessary and Essential to Providing Direct Services. This

includes pro-rated costs of rent, telephone service, transportation

costs for victims to receive services, emergency transportation costs

that enable a victim to participate in' the criminal justice system, and

local travel expenses for service providers.



Special Services. Services to assist crime victims with managing

practical problems created by the victimization such as acting on

behalf of the victim with other service providers, creditors, or

employers; assisting the victim to recover property that is retained

as evidence; assisting in filing for compensation benefits; and

helping to apply for public assistance.



Personnel Costs. Costs that are directly related to providing direct

services, such as staff salaries and fringe benefits, including

malpractice insurance; the cost of advertising to recruit VOCA-

funded personnel; and the cost of training paid and .volunteer staff..



Restorative Justice. Opportunities for crime victims' to meet with

perpetrators, if such meetings are required or voluntarily agreed to

by the victim and have possible beneficial or therapeutic value to

crime victims.

State grantees that plan to fund this type of service should closely review the criteria for conducting these meetings. At a minimum, the following should be considered: (i).the safety and security of the victim; (2) the benefit or therapeutic value to the victim; (3) the procedures for ensuring that participation of the victim and offender are voluntary and that everyone understands the nature of the meeting; (4) the provision of appropriate support and accompaniment for the victim; (5) appropriate "debriefmg" opportunities for. the victim after the meeting or panel; (6) the . credentials of the facilitators; and, (7) the oppor:wnity .fot acrinle:.. ."

13

victim to withdraw from the process at any time. State grantees are encouraged to discuss proposals with OVC prior to awarding VOCA funds for this type of activity. VOCA assistance funds cannot be used for victim-offender meetings which serve to replace criminal justice proceedings.

The services, activities, and costs listed below are not generally considered direct

c:rime victim services, but are often a necessary and essential activity to ensure that

quality direct services are provided. Before these costs can be supported with

VOCA funds, the state grantee and subrecipient must agree that direct services to

crime victims cannot be offered without support for these expenses; that the

subrecipient has no other source of support for them; and that only limited amounts

of VOCA funds will be used for these purpOSeS; The following list provides

examples of such items:

"

o Skills Training for Staff. VOCA funds designated for training are
to be used exclusively for developing the skills of direct service providers including paid staff and volunteers, so that they are better able to offer quality services to crime victims. An example of skills development is training focusing on how to respond to a victim in crisis.

VOCA funds can be used for training both VOCA-funded and non-VOCA-funded service providers who work within aVOCA recipient organization, but VOCA funds cannot be used for management and administrative training for executive dire<1;ors, board members, and other individuals that do not provide direct services.
o Training Materials. VOCA funds can be used to purchase
materials such as books, training manuals, and videos for direct service providers, within the VOCA-funded organization, and can support the costs of a trainer for in-service staff development. Staff from other organizations can attend in-service training activities that are held for the subrecipient's staff.

0- Training Related Travel. VOCA funds can support costs such as travel, meals, lodging, and registration fees to attend training within the state or a similar geographic area. This limitation encourages state grantees and subrecipients to fIrst look for avail(j.ble trai.n.ipg within their immediate geographical area, as travel" costs will be"" minimal. However, when needed training is unavailable within the immediate geographical area, state "grantees "may "authoriZe usmg "

14

VOCA funds to support training outside of the geogr.aphicalarea: For example, VOCA grantees may benefit by attending national conferences that offer skills building training workshops for victim assistance providers.
o Equipment and Furniture. VOCA funds may be used to purchase
furniture and equipment that provides or enhances direct services to crime victims, as demonstrated'by theVOCf\subrecipient; VOCA funds cannot support the entire cost of an item that is, not used exclusively for victim-related activities. However, VOCA funds can support a prorated share of such an item. In addition, subrecipients cannot use VOCA funds to purchase equipment for another organization or individual to perform a victim-related service. Examples of allowable costs may include beepers; typewriters and word processors; video-tape cameras and players for interviewing children; two-way mirrors; and equipment arid furniture for shelters, work spaces, victim waiting rooms, and children's play areas.

The costs of furniture, equipment such as braille equipment or TTY/TTD machines for the deaf, or minor building
alterations/improvements that make victims services more accessible to persons with disabilities are allowable., Refer to ,the', OJp~ Financial Guide, effective edition, before these types of decisions are made.

o Purchasing or Leasing Vehicles. Subrecipients may use VOCA
funds to purchase or lease vehicles if they can demonstrate to the state VOCA administrator that such an expenditure. is essential to , delivering services to crime victims. The VOCA administrator must give prior approval for all such purchases.

o Advanced Technologies. At times, computers may increase a

subrecipient's ability to reach and serve crime victims. For

example, automated victim notification systems have dramatically

improved the efficiency of victim notification and enhanced victim

security.

_. . :..

-. .~... ..' .

In making such expenditures, VOCA subrecipients must describe to the state how the computer equipment will enhance services to crime victims; how it will be integrated into and/or enhance the subrecipient's current system; the cost of installation; the cost of training staff to use the computer equipment; the ongoing"

15

operational costs, such as maintenance agreements, supplies; and how these additional costs will be supported. Property insurance is an allowable expense as long as VOCA funds support a prorated share of the cost of the insurance payments.
State grantees that authorize equipment to be purchased with VOCA funds must establish policies and procedures on the acquisition and disbursement of the equipment, in the event the subrecipient no longer receives a VOCA grant. At a minimum, property records must be maintained with the following: a description of the property and a serial number or other identifying number; identification of title holder; the acquisition date; the cost and the percentage of VOCA funds supporting the purchase; the location, use, and condition of the property; and any disposition data, including the date of disposal and sale price.
o Contracts for Professional Services. VOCA funds generally
should not be used to support contract services. At times, however, it may be necessary for VOCA subrecipients to use a portion of the VOCA grant to contract for specialized services. Examples of these services include assistance in filing restraining orders or establishing emergency custody/visitation rights (the provider must have a demonstrated history of advocacy on behalf of domestic violence victims); forensic examinations on a sexual assault victim to the extent that other funding sources are unavailable or insufficient; emergency psychological or psychiatric services; or sign and/or interpretation for the deaf or forcrimevi~timswhose primary language is not English.
Subrecipients are prohibited from using a majority of VOCA funds for contracted services which contain administrative, overhead, and other indirect costs included in the hourly or daily rate.
o Operating Costs. Examples of allowable operatmg costs include
supplies; equipment use fees, when supported by usage logs; printing, photocopying, and postage; brochures which describe available services; and books and other victim-related materials. VOCA funds may support administrative time to complete VOCArequired time and attendance sheets and programmatic documentation, reports, and statistics;, administrative time to maintain crime victims' records; and the pro':raiedshare of audit costs.
16

o Supervision of Direct Service Providers. State grantees may provide VOCA funds for sUp'ervis~on of direct service providers .... when they determine that such supervision is necessary and essential to providing direct services to crime victims. For example, a state grantee may determine that using VOCA funds to support a coordinator of volunteers or interns is a cost-effective way of serving more crime victims.
o Repair and/or Replacement of Essential Items. VOCA funds
may be used for repair or replacement of items that contribute 'to maintaining a healthy and/or safe environment for crime victims, such as a furnace in a shelter. In the event that a vehicle is purchased with VOCA funds, related items, such as routine maintenance and repair costs, and automobile insurance are allowable. State grantees are cautioned to scrutinize each request for expending VOCA funds for such purposes to ensure the following: (1) that the building or vehicle is owned by the subrecipient organization and not rented or leased; (2) all other sources of funding have been exhausted; (3) there is no available option for providing the service in another location; (4) that the cost of the repair or replacement is reasonable considering the value of the building or vehicle; and, (5) the cost of the repair or replacement is pro-rated among all sources of income.
o Public Presentations. VOCA funds may be used to support
presentations that are made in schools, community centers, or other public forums, and that are designed to identify crime victims and provide or refer them to needed services. Specifically, activities and costs related to such programs including presentation materials, brochures, and newspaper notices can be supported by VOCA funds.

Question: What are some costs and activities that are not allowable under VOCA?

Answer:

The following services, activities, and costs, although not exhaustive, cannotbe supported with VOCA victim assistance grant funds at the subgrantee lev~l:

Lobbying and Administrative Advocacy. VOCA funds cannot support victim legislation or administrative reform, whether conducted directly or indirectly.



Perpetrator Rehabilitation and Counseling. Subrecipients cannot

....

17

knowingly use VOCA funds to offer rehabilitative services to

offenders. Likewise, VOCA funds cannot support services to

'Ii

incarcerated individuals, even when the service pertains to the

victimization of that individual.

...

Needs Assessments, Surveys, Evaluations, Studies. VOCA

program funds may not be used to pay for efforts conducted by

individuals, organizations, task forces, or special commissions to

study and/or research particular crime victim issues.

...

Prosecution Activities. VOCA funds cannot be used to pay for

activities that are directed at prosecuting an offender and/or"

improving the criminal justice system's effectiveness and efficiency,

such as witness notification and management activities and expert

testimony at a trial. In addition, victim witness protection costs and

subsequent lodging and meal expenses are considered part of the

criminal justice agency's responsibility and cannot be supported

with VOCA funds.

... Fundraising Activities

...

Property Loss. Reimbursing crime victims for expenses incurred

as a result of a crime such as insurance deductibles, replacement of

stolen property, funeral expenses, lost wages, and medical bills is

not allowed.

...

Most Medical Costs. VOCA funds cannot pay for nursing home

care (emergency short-term nursing home shelter is allowable),

home health-care costs, in-patient treatment costs, hospital care, and

other types of emergency and non-emergency medical and/or dental

treatment. VOCA victim assistance grant funds cannot support

medical costs resulting from a victimiZation, except for forensic

medical examinations for sexual assault victims.

...

Relocation Expenses. VOCA funds cannot support relocation

expenses for crime victims such as moving expenses, security

deposits on housing, ongoing rent, and mortgage payments.

However, VOCA funds may be used to support staff time in

locating resources to assist victims with these expenses.

...

Administrative Staff Expenses. Si:llaries, fees, "and reimbursable

expenses associated -with administrators, poard members, executive"

directors, consultants,coordinators, aD:dother "individuals uilless:

18

these expenses are incurred while providing direct services to crime

~~.

.-

... Development of Protocois, lIrteragency AgreementS:; \uid other .
Working Agreements. These activities benefit crime victims, but they are considered examples of the types of activities that subrecipients undertake as part of their role as a victim services organization, which in tum qualifies them as an eligible VOCA subrecipient.

... Costs of Sending Individual Crime Victims to Conferences.

... Activities Exclusively Related to Crime Prevention.

....
19

_.-
'. ..~ "
.

._.-- ..
."'"

v.

.. Subpart B

The 1997.. VOCA
. Subgrant Application . .

" ..
INSTRUCTIONS

FOR COMPLETING

THE 1997

SUBGRANT APPLICATION
.....
FOR THE VICTIMS OF .

CRIME ACT (VOCA)

. . VICTIM ASSISTANCE

GRANT PROGRAM ....

.

-...

. ..

. ....

~ . . .. - ... ... ....

. .'
DEFINITIONS:

.,;The following words are defmed to provide consistency in completing Section 1 of the Subgrant , Application. .

Child:

A person under the age ofl8 or as otherwised.~fmedbYStat~law.

ElderAbuse: Abuse perpetrated by a caretaker upon an elderly individual who depends on others for support and assistance.

Victim .Services
Program:

AlLservices and activities offered on behalf of victiIiIs 'ofcriine, inc1uding.~e. VOCA subgrant and match.

VOCA, ,
Funded Project:

VOCA funds plus match.

1. Provide the name and a two-line address of the agency receiving the VOCA funds. Also, provide a name and phone number for the person administering the fmandal as well as the programmatic aspects of the VOCA funded project. Please note that this item refers to the agency providing the direct services to victims of crime, not apass"-'through or conduit ,. agency.
2. List the Congressional District and any other District(s) affected by the VOCA-tUnded
program or project.

3. Check the 'appropriate box.

4. Ch~k.theboxthatindicates how the VOCA funds will, primarily, be used. If it will be used equally for two or more items, select "Other."

5. w.itlrin the\dctim serVices program, which includes the VOCA funds and match, indicate
the number of paid staff and the number of volunteers. Use full-time equivalents when ,responding to these questions and round fractions to the nearest whole number. These numbers may be estimated or prorated.

6.

Indicate

the

am.ountOf VOCA

funds

reqllestedtllat

are

.allocated

. ..
toth~priority

,and

'.

underserved victims of crime.

..

20

- ",.

: ..

7. Check the appropriate boxes that best describe the.agencylisted in item~.
.,,8. Report the total budget available to the victim services program, by 'source of funding for both the prior and current fiscal years. Do not report the entire agenc:y budget, unless the entire budget is devoted to victim services. For example, if VOCA funds are awarded to support a victim advocate.unitin a prosecutor's office, then only report the budget for the victim advocate unit. Note: Do not include in-kind match. Do not report sums less than one dollar.
9. Check the box(es) that best identify the type(s) of victims the VOCA-funded project will serve. "Other" in this category refers to victims of non-violent crime [i.e., burglary, . white collar, etc.]. Please specify.
10. Check the box(es) that best identifies the types of services or activities that will be prO\;ided by the VOCA-funded project, as described below. Note: Report only those . services actually provided by the VOCA-funded project. Do not report services offered by another agency.
a. Crisis Counseling refers to in-person crisis intervention, emotional support, and'
guidance and counseling provided by advocates, counselors, mental health professionals, or peers. Such counseling may occur at the scene of a crime, immediately after a crime, or be provided on an on-going basis.
b. Followup Contact refers to in-person contacts, telephone contacts, and written
communications with victims to offer emotional support, provide empathetic listening, check on a victim's progress, etc.
c. Therapyrefers to intensive professional psychological and or psychiatric treatment for individuals, couples, and family members related to counseling to provide emotional support in crisis arising frolll the occurrence of crime. Thi~ inclu4esthe evaluation of mental health needs, as well a~.. tl.1eactualdelivery ofpsy~hotherapy.' .-
d. Group Treatment refers to the coordination and provision of supportive group
activities and includes self-help, peer, social support, etc.
"e. Crisis Hotline Counseling typically refers tothe operationof a 24houftelephone
.sepdee, 7 days a week,which provides counseling, guidance, emotional support, informatioIl and referral, etc.
f.-"Shi!lterISiljeHouse refers to offering short- and long-term housing and related
"support services to victims and families following a victimization.
21

.

- -.'... " .

..

.'

.

.

g. Information and Referral (in-person) refers to irl~person.contacts with victims

during which time services and available support are identified~ " .

'Ie
h. Criminal Justjce Support/Advocacy refers to support,' assistance, and advocacy
provided to victims at any stage of the criminal justice process, to include post-
sentencmg services and support.

i. Emergency Financial Assistance refers to cash outlays for transportation, food,
clothing, emergency housing, etc.

j. Emergency Legal Advocacy refers to the filing of temporary restraining orders,
injunctions, and other protective orders, elder abuse petitions, and child abuse
petitions but does not include criminal prosecution or the employment of attorneys
for non-emergency purposes, such as custody disputes, civil suits, etc.'

k. . Assistance in Filing Compensation Claims includes making victims aware of the
availability of crime victim compensation,assisting the victim in conipensating the . required forms, gathering the needed documentation, ,etc. It may also .include follow-up contact with the victim compensation agency on behalf of the victim.

l. Personal Advocacy refers to assisting victims in securing rights, remedies, and
services from other agencies; locating emergency fmancial assistance, intervening with employers, creditors, and others on behalf of the victim; assisting in filing for losses covered by public and private insurance programs including workman's compensation, unemployment benefits, welfare, etc.; accompanying'the victim to . the hospital; etc.

m. Telephone Contacts refers to contacts with victims during which time services and
available support are identified.
D. Other refers to other VOCA all()wableservicesand~st~vities no.tli~ted:

22

.... ,',

:.

THE 1997

SUBGRANT APPLICATION

FOR THE VICTIMS OF

. CRIME ACT (VOCA) VICTIM ASSISTANCE

..

... . . -

.

GRANT PROGRAM

- :'. ": -, .',-;"' '.:~";. . . ,

.. . .... . ':-.' - ".:.'. .' ~ -.

.

. c"-,'-:_ ... C"

_.... _._'.. - .._.- .....

1997 SUBGRANT APPLICATION VICTIMS OFCRIME ACT (VOCA) VICTIM ASSISTANCE GRANT PROGRAM
SECTION 1 GENERAL INFORMATION
1. APPLICANi\
ADDRESS:

CONTACT . (Financial): PHONE#:
. CONTACT .(Program):
PHONE #:

2. Congressional District Served:

3. Purpose of the VOCA Subgrant Award (check one):

up .... Start a new victim services project (Sections 2 and 4 must be
.c.o.i.i.i'"Ple...fe..t.l.). ... . :.-,.-- ..c.....:....

Continuation of VOCA funded victim services project funded in the

.previous year (Section 4 must be completed if reques#ng"the. san:ze fuiuJing.

level as received in 1996).

..

: :..

Expand or enhance an existing project funded by VOCAin the previous
.-year(Sections 3 and 4 must be completed if requesting a funding level
23

greater than what was receivedinJ996). ,.
4. These VOCA funds will primarily be used to (check one): Expand..ser-vicesinto a new geographic area. Offer new type of services. Serve additional victim populations. Continue existing services to crime victims. Other (please explain)

---

5. For the proposed victim services program indicate:



Number of paid staff

(full-time equivalents) .



Number of volunteer staff

_ (full-time equivalents).

Note: Only volunteers providing direct services to crime victims should be counted.

6. Identify any .or all of the VOCA Subgrant Award that will be used to meet tile priority and underserved requirements:

a. Child Abuse

b. l)ornesfic 'liolence c. Sexual Assault

$,---------$,----------

-.d. Underserved:

- - ...- .._;.... .. .... ,.......

l)UI/l)W! Crashes

....
,

Survivors of Homicide 'lictims . Assault . Adults Molested as Children

.. Elder Abuse..

24

$--~"""""---""",,,,-----~
$----------
$---'-----------'--
$----------
$-----------

. Robbery ....... --, Other Violent Crime

$._--------'----
$._---------

7. Type of implementing agency (check the appropriate bo~es):

a... 0 Criminal Justice - Government:

1. o Law Enforcement
2. o Prosecution 3. o Probation
4. o Court 5. o Corrections 6. o Other (please explain)

b. o Noncriminal Justice - Government:

.. _

_0...

1.

o

2. o

3. o

4. o

5. o

Social Services Mental Health Public Housing Hospital Other (please explain)

_ ---'-_

c. 0 d. 0

Private Non-Profit:

1. 0 2. 0 3. 0 4. 0 5. 0 6, 0

Hospital Rape Crisis Religious Organization Shelter Mental Health Agency Other (please explain)

Other (please explain) .

8. Please provide the total amount of funding allocated to victim services based on your prior and current fiscaI year budget:

Prior Year

Current Year

-a. Federal{excluding VOCAl

$-".'_----'--- $- ...:..

25

p: VOCA'funds

$

$

v

c. .State

$

$

$

$

e. Other (please explain)

$

.. $

,-

. ... ." ".~ '" ~ ~

. - .7

9. Identify the victims to be served through this VOCA-funded project (VOCA Subgrant

plus match) by checking the type of crime(s):

.,., .

a. 0 b. 0 c. 0 d. 0 e. 0 f. 0 g. 0
"h. 0
i. 0
j. 0 k. 0
l. 0

Child Physical Abuse Child Sexual Abuse DUI/DWI Crashes Domestic Violence Adult Sexual Assault Elder Abuse Adults Molested as Children . Survivors of Homicide Victims Robbery Assault Other Violent Crime (please explain) Other (please explain)

... _ ........

......~ :,,-,. ,,- _:.-:=::::. -- ~

10. Check the services to be provided by this VOCA-funded project (VOCA Subgrant plus match):

a~

0

Crisis Counseling

b. 0

Followup Contact

c. 0
d. 0

Therapy Group Treatment

... " .

e.

0

Crisis Hotline Counseling'"

f.

0

Shelter/Safe House

,g. 0

Information & Referral (In-Person)

h. 0

Criminal Justice Support/Advocacy

i~

0

Emergency Financial Assistance

j.

0

Emergency Legal Advocacy.

k. 0 .Assistance in Filing CompensatIon Claims

26

"-.. " .
.,

-:-, .. :.. ";'.

t

0 Personal)\dvocacy

0 ,':,.:.m.", . Telephone Contacts (Information & Referrals)

'.-"It'

D. 0 Other (please explain)

----, _

. . . . . . . .

- .. '.

.. ~.'

__ .

.

27

..... -.-': . .... :. -,.~": ~."
. "'. ~

- -. :..'

SECTION 2 .

'i

PROJECT ABSTRACT FOR "NEW" PROJECTS

NOTES:

1. The Model Victim Assistance Program Brief (available upon r~quest) is an invaluable

resource and should serve as a reference tool in completing this section'ofthe Request for' -.

Proposal (RFP).

.. .

2. . An additional reference tool in completing this section of the RFP is presented under
Appendix B{Guidance on Preparing a Successful Requestfor Proposal).

Section 2.1: Problem Statement
The purposeofthis section is to develop a clear concise picture ofthe problem or gaps in services thatwill addressed utilizing grant funds .
.The applicant should provide a written narrative providing answers to the followmg questions:
1. What is the nature and extent of the problem?
2. How was this problem determined? By whom? When?
3. What existing gaps in providing victim services have been identified? Which missing services does the proposed project address? Who will provide the other services?
4; . What obstacles and/or barriers are hindering the implementation of the services to. . " be provided under the proposed project?

Section 2.2: Project Description The section sJiouldprovide a description of the proposed solution to theproblern.. The applicant should provide a written narrative answering the foll()wiJigquestionS:
1. What improvements are needed to address the problem(s) identified in Section 2.1? 2. Who will benefit from implementation of the proposed project?
28

3. What type(s) of victim(s) will be served by the proposed project? Is there any eligibility criteria to be met before service is provided?
4. How will victims be made aware of the services provided under the proposed project?
Section 2.3: Project Evaluation
This section should describe the proposed project's goals and its accompanying objectives, activities, and performance measures.
Goals are general statements of the desired results or outcome of the project: Theyshbtiidaddress...
the problem identified in the problem statement. The goals .should be'bothrealistic ..and achievable.
The objectives are specific approaches to achieving each of the goals. Objectives focus on the .methods that will be used to address the problem; they should be clearly stated, realistic, and measurable. The accomplishment of objectives should result in the achievement of the goals they support.
Activities are performed to accomplish the objectives; they are the key operational elements of the project and must be specific and measurable.
Performance Measures are used to determine the impact of the activities. They provide quantifiable. information on the status of achievement for each objective. Performance. measures clearly indicate whether or not the objective has. been achieved, ... or, using gradations .or increments, measure the degree to which the objective has been accomplished~. .
Each goal should be presented with all of its accompanying objectives and key activities. .Each objective must also be linked to one or more corresponding performance measures, which must be clearly identified, results oriented, and reasonably attained.

: ....:.

........

29

. . ....
...... ';

:."

SECTION 3 -PROJECT ABSTRACT FOR "EXISTING" PROJECTS

_ NOTES:
LTheA[odel Victim Assistance Program Brief (available upon request) is an invaluable resource and should serve as a reference tool in completing this section of the Request for Proposal (RFP).
of 2. An additional reference tool in completing _this section the, RfPis presented,:un4e.r.~
AppendixB (Guidance on Preparing a Successful Requestfor Proposal).-

-Section 3.1: Problem Statement

-The section should briefly -describe what progress has been made towards eliminating the problem(s) identified in-the 1996Subgrant Application.

The applicant should provide a brief written narrative answering the following questions:

1. Do the problems tdentified in the 1996 Subgrant Application still exist? If yes,

briefly describewhat progress has been made in eliminating this/these problem(s)

andwhy this enhancement is needed. Ifno,thenpleaseanalyzeand expJain what

problem(s)t:his enhancement proposes to address.

..

'

.

- ~ "':. :,:".; -.":'-'~-:",~'-."';.:

- ...... ,... <.- ..... .......-.

-

.

2. Do the gaps in missing services, identified in the 1996 SubgrantApplication,still

exist? If yes, briefly describe what progress has been made in "filling in" these

gaps and why this enhancement is needed. If no, then please analyze and explain

what gaps in missing services this enhancement proposes to "plug."

3. Do the obstacles and/or barriers, identified in the 1996 SubgrantApplication, still -exist? If yes, briefly describe what progress hasbeen made m:overcoJiling these -. obstacles and/or barriers and why this enhancement is needed. If no, then please analyze and explain what-obstacles and/or barriers this enhancement proposes to eliminate.

Section 3.2: Project Description
The section should demonstrate how the enhancement to existing services will impact the problem(s) discussed in Section 3.1.
30

-: ":"-:

The applicant should provide a brief written narrative answering the following questions:
1. What successes and/or failures has theprojectexperlenced in the past year? . . .
2. How. will the enhancement to existing victim services improve the project's effectiveness?
3. Has .the enhancement changed the overall scope and intent of the project? If so, please explain how.

Section 3.3: Project Evaluation
This section should describe what changes, if any, are necessary to programmatically account for
the enhancement. . Specifically, how has the enhancement altered the project's goals and' the accompanying objectives, activities and performance measures.

Goals are general statements of the desired results or outcome of the project. They should address the problem identified in the problem statement. The goals should be both realistic and achievable.

The objectives are specific approaches to achieving each of the goals. Objectives focus on the
of methods that will be used to address the problem; they should be clearly stated, realistic, and
measurable. The accomplishment of objectives should result in the achievemen~ the goals they support.

Activities are performed to accomplish the objectives; they are the key operational elements of the project and must be specific and measurable.

Performance Measures are used to determine the impact of the .activities. Th.ey provide quantifiable information on the status of achiev~mentJ()reachobjective.. :'Performancemeasures'

clearly indicate whether or not the objective has been achieved,:or,using gradations- or"

..

increments, measure the degree to which the objective has been accomplished.

Each goal should be presented with all of its accompanying objectives and key activities. Each. objective must also b~ .linked to one or more corresponding performance measures, which must be clem;ly identified, results oriented, and reasonably attained.

31 .... . :._." ,". ,~. .,-'

. :."- .

SECTION 4

,.

PROJECT BUDGET

Please indicate below the proposed project budget. Describe in detail on a separate page all proposed expenditures of Federal ftmds and matching ftmds by budget category. Please be advised that the Council cannot consider proposals lacking the required itemized budget description. Please note all requests for personnel must be accompanied by a detailed job description.

PERSONNEL
EQUIPMENT
SUPPLIES TRAVEL PRINTING OTHER TOTALS

NOTE:

DESCRIPTIONS OF EXPENDITURES APPLICABLE TO EACH BUDGET . CATEGORY ARE LISTED ON THE FOLLOWING TWO PAGES.

32

.. -PERSONNEL:

...-'- ' . ;'''~:'''':-_.''_.'''

Expenditures under this budget category include but are not limited to the following:

I. Salaries or wages; and,

2. Employer-paid fringe benefits:



FICA (Social Security and Medicare);



Retirement or pension costs;



Insurance [i.e., health, life, etc.];



Unemployment insurance;

. Workers Compensation; and,



Leave under an approved plan.

Please specify whether the request for funding is for a "new" or "existing" position. If the
request is for an "existing" position, please explain why current resources are not sufficient and/oru,navailable to meet these needs.

EQUIPMENT:

An article ofnonexpendable, tangible personal property having a useful life of more than one year . an.dan acquisition cost equal to or greater than $5,000.

SUPPLIES:

Items ofequipment with an acquisition cost of less than $5,000 are considered to be supplies.

TRAVEL:

. Expenditures under this budget category include but are notlimited to the following:



Registration fees for training-related conferences;

... Commercial airfare;



Lodging;



Subsistence (per diem or actual); .

. .., . Mileage; and,



Miscellaneous fees [i.e., parking, tolls, etc.].

PRINTING:

Expenditures under this budget category include but are not limited to the following: 33

."
'.. ;......;... ... ,.,.:--;-.:., ;.,

..
.

Stationery;
Business cards; and, Bo()t<.l.~ts,.pamphletsl forms and/or any publication$ associated With the project.

OTHER:

Expenditures under this budget category include but are not limited to the folloWing:



Rent and/or lease payments; Janitorial- services; Utilities; Telecommunications; Insurance; Memberships, subscriptionsl etc.; Contractual services;



Professional services; and,



General operating expenses associated \Vith the project.

34

SECTION 5
,..
CERTIFIED ASSURANCES

--The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-133, A-87; and Uniform Administrative Requirements for Grants and Cooperative Agreements--28 -CFR, Part 66, Common Rule, that govemthe application, acceptance anduse of Federal fwids fot this federally-assisted project. Also the applicant assures and certifies that:

1. It possesses legal authority to apply for the grant; that a resolution, motion or similar

action has be~n duly adopted or passed as an official act of the applicant's governing body,

authorizing the filing of the application, including all understandings and assurances

... containedtherein,anddirecting. and authorizing the person identified as the official

.representative of the applicant to act in connection with the application and to provide such

. additional information as may be required.

.... .

2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. (5 USC 1501, et seq.)

3. It will comply with the minimum wage and maximUm hours provisions of the Federal Fair. Labor Standards Act, if applicable.

4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives .the appearance of being motivated by a desire for private gain for themselves or others,particularly those with whom they have family, business, or other . ties.

5. It will give the sponsoring agency (Criminal Justice Coordinating Council) or the

.Comptroller General, through any authorized representative, access to and the right to

examine all records, boo.ks, papers, or documents related to the grant.

.

6. It will comply with the applicable provisions of the Victims of Crime Act (VOCA),the ...
. .program guidelines for crime victim assistancegrants,and the requ.irements of-the dffice: of Justice Programs (OJP) Financial Guid~; effective edition. . ....

7. That VOCA funds will not be used to supplant State and local funds that would otherwise . be available for crime victim assistance.

35

8. Victim assistance funds shall be used only to provide direct services to victims of crime.

9. It will incorporate the use of volunteers in its project.

10. It will submit a performance report (forms to be provided) to the Criminal Justice Coordinating Council documenting the activities supported by grant funds, and an assessment on the impact of the grant funds.

11. It will provide accounting, auditing, and monitoring procedures, and keep such records as prescribed in the OIP Financial Guide so as to assure fiscal control, proper management, and efficient disbursement of Federal funds.

12. It will comply with all State laws and regulations applicable to contracts between State agencies and hon-profit organizations.

13. It will comply, and all its contractors will Gomply, with the . non-discrimination requirements of VOCA; Title VI of the Civil Rights Act of 1964, as amended;' Se<;tion.504
of the Rehabilitation Act of 1973, as amended; Subtitle fl., Title Ii ofthe-American with
Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.

-14. In the event a Federal or State court or Federal or State administrative agency makes a fmding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the fmding to the Office for Civil Rights, Office of Justice Programs.

15. It will collect and maintain information on victim services provided by race, sex, national origin, age, and handicap.

...... .... - .. ... - -';"';:~,.-._--

~'~;

Signature of Authorized Official

Date

.Typed Name and Title of Official

....
36

SECTION 6 REQUIRE:MENTSFOR NON-PROFIT ORGANIZATIONS

Iii accordance with O.C.G.A. Section 50-20-3, non-profit otganizationscondticting business with :.the.Criminal Justice Coordinating Council (CJCC) must submit the following information to CJCC with the Request for Proposal on or before August 22, 1997. State and local governmental agencies applying for 1997 VOCA funding are not subject to these requirements and need not subIDit documentation as described in this Section.

Non,.profitorganiZations applying to contract for 1997 VOCAfundingmustprovide_thefoUowing financial statement -information:



the non-profit contractorIS fmancial condition at the end of the previous fiscal year

-(if the applicant has already submitted an annual audit report for the previous fiscal

year, then disregard this request).



Revenues and expenditures for the previous fISCal year (if the applicant has already

submitted an annual audit report for the previous fiscal year, then disregard this.

request).

- An individual listing of each employee and his/her salary and reimbursable expenses.

. A listing by category of the sources of income _of the non-profit contractor.



the A listing of the source or sources of all public fun:ds received by non-p~oflt

contractor and the program for which funds were received.



A copy of the non-profit status form 501(c)(3).

In ~aseswheI'e t;he non-:-profit contractor has been in existence for less than a full year, the y finaencaialrst.atements mu. st cover the non-profit contractor's operations -year .to-date fo- r th.e c.urr.e.n.t

' .... :"'~' .

37

SECTION" CIVIL RIGHTS REQUIREMENTS 1. Civil Rights Contact Person: 2. . Title/Address:

3. TelephoneNumber:

."." ~ .:..;:.-

- .:.... -' ..

. - :. ,"- -... . ~ ".'

4. Number of persons employed by the agency/organization/office/department responsible
-foradririnistering this project:

..QllesiWizSfegafdingthe EEOP compliance requirements in connection with funding under this

pr(Jgramshould be addressed directly to the Office of avil Rights Compliance, Office ofJustice

/'rograms,633IndianaAveri.ue, N.~, Washington, D.C. 20531. 'f/zatOfficecan be reached

.01(202) 307-0690.

... .

. . . . . . .: "" ~

'." "

38

SECTIONS

..

AUDIT REQUIREMENTS

. 1. . Date of the last audit:

2. Dates covered by last audit:

3. Date of the next audit:

4.. Dates to be covered by the next. audit:

5. Date next audit will be forwarded to cognizant audit agency (CJCC):

POINT OF INTEREST

The Single Audit Act Amendments of 1996 (p.L. 104-156) brought allnon-fedetaielltities---state and local~go.vernments, universities, and non-profit organizations--under the same. audit requirements. Efi'ective for audits of fiscal years beginning on or after July 1, 1996, all recipients of federal financial assistance will be required to adhere to OMB Circular A-133. In anticipation ofenactment of the legislative amendments, OMB in April 1996 issued a revised Circular A-133
that:



raises the audit threshold from $100,000 to $300,000;:' .

establishes a risk-based method for determining which programs to audit;

..... --provides guidance that permits more program-specific audits;

.--.

addresses the elements to include in the audit report and:When.the:report must be

~ubInitt~d;and,_: ...... "- .....

. ... prohibits auditors who have prepared an entity's cost allocation plan or indirect

39

.<, -.,

costproposal from performing tharentity's single audit; . (This provisionapplies . only-to larger organizations.)

Following revisions to the circular in April 1996, OMB proposed additional changes in November 1996t11at would MlYlmplement the Single Audit Act Amendments of 1996. Once Circular A. 133 is finalized, OMB plans to rescind Circular A-128, Audits of State and Local Governments. OMB's proposal also would:

.0 Prohibit pass-through entities from charging federal awards for the cost of single ... audits of subrecipients expending less than $300,000 in federal awards per year. Pass-through entities, however, could charge for the cost of limited scope audits, on-'site visits and other monitoring procedures.

o .Permit biennial audits of state and local govermnents or non-prqfit otgan.iz4.tions

iri certain instances.

..

o Provide a more detail definition of internal control consistent with the 1996 amendments .

o Revise the information required in the schedule of fmdings and questioned costs to require auditors to provide information from the audit of the financial statements performed in accordance with Government Auditing Standards.

40

. ,4\,.' .

PART II

S.T.O.P. VIOLENCE

AGAINST WOMEN

.

' . ' . .;" ',:' . ';

. ...GRANT PROGRAM

.

~,'"

~

ow,



.

:.", '. . . -.

"

..". . . .

- ..-.....

:

-':

. ' . ,

. ..

..-......

.. . " ..' .

Subpart A

Questions & Answers

on the

S.T .O.P. Violence

.... i\.gainst Women .

.-

. ...

,.

.' -."

- .

.. .- '. .''....

.
'

.

... , ..~ ..

. Grant Program

.. '

".'

.

".
':---

~. - ."'.

... ..

,,~..

.."......' ..... -- -.'-

.. _.
... '" ... _'

.-' .. - .

.'....

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.

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.-.

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..

.

TABLE OF CONTENTS

..-WJzywas the Gran{Programauthorized by Congress?

41

,What piece oflegislation established the Grant Program?. ., . : . :. . . . ~ .. .;..: ~ ". 41:;-

What was the intent of the legislation (VAWA)? ...,....................... 41

Where does thefuildingfor the Grant Program come from?

42

_.WhichFetl~ral a.~e!Z~tat!min~s~~r.~ the Grant Program?

42

What are the purposes of the Grant Program?

'. ; . 42

How is the money allocated nationally?

44

WlJatdoes a State have to do receive VAWAfunds?

44

Hpwis the money distributed on the locallev~l? ..... , .. , ..... ;.; .. ;'.- .. , .. :45

How do States determine what types ofprojects to fund? . . . . . . . . . . . . . . . . :. . . . . 45

Afe there any special requirements that prospective subgrantees should be aware of? . . . 46

_.-..

.~ .... ".

- ..

_._ .. - .. -.. ~.

DEFINITIONS

}jomestkYiolence: "Domestic violence" includes felony or misdeID.eanorcrimes of violenc.e

(including threats or attempts) committed:
.,." -.,';.-'

.. ..... . , .

. by a current or former spouse of the victim;

by a person with whom the victim shares a child m common;



by a person whd is cO-habitatingwlthor has . co-habitated .

with the victim as a spouse;



by a person similarly situated to a spouse of the victim

under domestic or family violence laws of the jurisdiction

receiving grant monies; or,

by any other adult person against avictim:Who isprQtected from that person's actsundei the domestic or .fan:ll1y violence laws of the jurisdiction receiving grant monies.

For the purposes of this Program, "domestic violence" also includes any crime of violence considered to be an act of domestic violence according to State law.

Forensic Medical Examination:

An examination provided to a sexual assault victim by medical personnel trained to gather evidence of a sexual assault in a manner suitable for use in a court of law.

1. The examination should include at a miDimum:

examination of physical trauma; ..

determination of penetiitionor force;



patient interview; and, collection and evaluation of evidence.

2. The inclusion of additional procedures (e.g., testing for sexrially .
transmitted diseases) to obtain evidencemaybe'determinedby the State, or unit of localgoverimient in accordance with~ts.curtent . laws, policies, and practices. ..

1

: .. :-:', ,'-.:'

.

.... ,..

...

.'

Law Enforcement: A public agency charged with policing functions,.j.ncluding any of its

component bureaus (such as goyernmental victiiri ~ervices programs). ..:..

Prosecution:

Any public office or agency charged with direct responsibility for .. prosecuting criminal offenders, including such office's or agency's
component departments Or bureaus (such as governmental victims services programs). Prosecution support services, such as overseeing or participating in statewide or multijurisdictional domestic violence task forces, conducting training for State and local. prosecutors or enforcing victim compensation and domestic violence-related restraining ordersshah be considered "direct responsibility" for purposes of this Program.

Sexual Assault:

Any conduct proscribed by Chapter 109A of Title 18, United States Code, and includes both assaults committed by offenders who are strangers to the victim and assaults committed by offenders who are lrnownQr related by blood or marriage to the victim.

Victim Services:

A nonprofit, nongovernmental organization, that assists victims of domestic violence and/or sexual assault victims. Included in this definition are rape crisis centers, battered women's shelters, and other sexual assault or domestic violence programs, such as nonprofit, nongovernmental organizations assisting domestic violence or sexual assault victims through the legal process.

For the purposes of this Program, funding may include support for lawyer and nonlawyer advocates, including specialized domestic violence court advocates. Legal or defense services for perpetrators of violence against women may not be supported with grant funds.

Governmental victim services programs attached to a law enforcement

agency or a prosecutor's office may apply forthe: portions of-the State grant

designated for law enforcement and prosecution. Governmental victiIIl

serviCes programs contracting with nonprofit organizations [i.e., a county

nonprofit shelter] are eligible to apply for the portion of the State grant

designated for nonprofit, nongovernmental victim services. Governmental

victim services programs that are not connected to a law enforcement

agency or a prosecutor's office and are not considered nonprofit

organizations may apply for funding through the remaining portion of the

. State grant that is not designated fora spec.ifiprogr~~area.. .

.

0-

ii

Question: . Answer:

Why was the Grant Program authorized by Congress?
The S.T.O.P. (Servicese Traininge Officerse Prosecutors) Violence Against Women
Grant Program was authorized to address three aspects of the problem,"","VIOLENCE AGAINST WOMEN. The three aspects areas follo'Y~:

- There are a tremendous number of incidents. of violent crimes against women, many of which are often hidden and underreported.

Only recently has society begun to view violence against women as a serious criminal problem. In domestic violence cases, where the victim knows the perpetrator, there has been a tendency to consider the matter a private dispute and not a crime for public scrutiny or judgment. Even when the violence comes at the hands of a stranger, as in many cases of sexual assault, the incident has too often been blamed more on the victim than on the perpetrator.

The traditional response by the justice system to incidents of violence against women. Existing criminal justice and victim services efforts to alleviate the prpblem, have. been fragmented due to lack of resources and/or coordination. . Consequently, the criminal justice system has too often not been responsive to women in domestic violence and sexual assault cases.

Question: What piece of legislation established the Grant Program?

.Answer:

The Violence Against Women Act (VAWA), as enacted by the 103rd Congress, .is set out in Title IV of the Violent Crime Control and Law Enforcement Act of 1994. The VAWA, in part, amended the Omnibus Crime Control and Safe Streets . Act of1968, as amended.

Question: What was the intent of the legislation (VAWA)?, , ',.

Answer:

The VAWA reflects a fIrm commitment towards working to change the criminal justice system's response to violence that occurs when any woman is threatened or 'assaulted by someone with whom she has or has had an intimate relationship, with whom she was previously acquainted, or who is a stranger. By committing signifIcant Federal resources and attention to restructuring and strengthening the criminal justice response to women who have been, or potentially could be, victimized byviolence, we can more effectively ensure the safety of all women. "

41

Further, an -important goal of the legislation is to create vehicles for the various

participants in the system to begin a dialogue. To help foster this communication,

.,.

States are required to consult and coordinate with nonprofit, nongovernmental

victim services programs, including sexual assault and domestic violence victiin-

services programs.

Question: AnsWer: -

Where does the funding for the Grant Program come from?

The funds for this Grant Program originate- from annual Congres~ional

appropriations to the Department of Justice.

--

Question: Answer:

Which Federal agency administers the Grant Program?
The Violence Against Women Grants Office (VAWGO) was statutorily established within the Department of Justice by the 1994 amendment (Title IV of the Violent Crime Control and Law Enforcement Act) to the Omnibus Crime Control and Sa,fe Streets Act of 1968. VAWGO is one of nine bureaus or program offices established by the Department of Justice to administer the Office of Justice Programs (OJP).

Question: Answer: -

Whtitilre the purposes of the Grant Program?

be - - ....

.. -.

-, '-'"

-_. VAWA enumerates the following seven broad pUq)osesfor which -fuD.dsjnay

used:

S' training law enforcement officers and prosecutors to more effectively identify and respond to violent crimes against women, including sexual assault and domestic violence;
-S'developing, training, or expanding speci~iz~dunits of law enforcement officers and prosecutors targeting violent crimes against women, including sexual assault and domestic violence;

developing and implementing more effective police and prosecution _

policies, protocols, orders, and services specifically dedicated to

preventing, identifying,and respondingto_vlol~ntcJimes--agamst--

women, including s~xual assault and doIl1esti~ yioience; -... , -

.--

. -.....

developing, installing, or expanding -data collection and c2mmunication systems, including computerized systems that link

42

police, prosecutors, and courtS or "that.are.designedto identify-and track arrests, protection orders, -violations of protection orders, prosecutions, and convictions for violent crimes against women, including sexual assault and domestic violence;

developing, enlarging, or strengthening victim service programs, including sexual assault and -domestic violence programs; developing or improving delivery of victim services to raci~, cultural, ethnic, and language minorities, providing specialized domestic violence advocates in courts where a significant number of protection orders are granted; and increasing reporting and reducing attrition rates for cases involving violent crimes against women, including sexual assault and domestic violence.

developing, enlarging, orstrengtherring programs -addressiIig' stalking; and,

developing, enlarging, or strengthening programs addressing the needs and circumstances of Indian tribes in dealing with violent crimes against women, including _sexual assault and domestic violence.

In general, grants under this program may support personnel, training, technical _assistance, evaluation, data collection, and equipment costs to enhance the apprehension, prosecution, and adjudication of persons committing violent crimes against women.

VAWA funds are intended to foster more widespread apprehension, prosecution,

and adjudication of persons committing violent crimes against women through the

criminal justice system. In addition to the-clear criminal purposes. for which the

Violence Against Women Act was intended, funding for-Civil justice assistance is

allowable, but it is limited by the Omnibus Crime Control and Safe Streets Act of

1968, as amended by the Violence Against Women Act, to situations that bear

directly and substantially upon criminal justice matters or are inextricably

-.intertwined with criminal justice matters. Since it is consistent with the -overall-

intent of the statute, legal assistanceto victims attempting to obtain civil protection

orders may be supported.

-- .- -.

. .---

Children's services supported with VAWA funds must show an inextricable link

and be the direct result of providing services for a woman. For example, VAWA

funds may support the expansion of battered women's shelter services to include

programs for children of the battered women residing in the shelter. VAWA funds

. niaynot be _used to support services that focus exclllsively on children or to

.\

........:".:-- ..;.:... " .. -
43

develop sexual assault or domestic violence prevention curricula for schools.
VAWA funds may not be used to support seryices for obtaining divorces. Divorces and legal separations are civil proceedmgs that"fa]l outside the scope of the seven broad purposes for which VAWA funds may be used. Additionally, regulations governiJ::lg the admiJ::listration of this Grant Program expressly prohibits the use of fundmg for legal or defense services for perpetrators of violence against women. However, batterers' treatment may be supported through the "undesignated" portion of a State's formula grant [i.e., the 25 percent that is not
designated for law enforcement, prosecution, or vicnm:servicesJif su~htreatment
is part- of a graduated range of sanctions that use the coer:cive powe~ of.the criminal justice system to hold abusers accountable for their criminal actions and for changmg their behavior.

Question: How is the money allocated nationally?

Answer:

Ofthetdtal amounts appropriated for this Programm any fiscal year,after settmg aside the portion allocated for discretionary grants to Indiantribal.governments, .and settmg aside a portion for evaluation, training and technical assistance, a base amount"shall be allocated for grants to eligible applicants m each State. After these allocations are made, the remaining funds will be allocated to each State on the basis of the State's relative share of total U.S. population (not mc1udmg Indian tribal populations). For purposes of determining the distribution of the remaining funds, the most accurate and complete data compiled by the U.S. Bureau of the Census shall be used.

Question: What does a State have to do receive VA WA funds?

Answer:

To be eligible to receive grants under this Program, States must develop plans which comply with the requirements set out m the Act. First, States have to demonstrate how they plan to distribute their grant funds each year. Second,._. priority must be given to areas of varymg geographic size arid areas with the greatest showmg of need withiJ::l the State. Third, m their applications, States must certify that they (or another level of government) will mcur the full out-of-pocket costs for forensic medical examiJ::lations mvolvmg sexual assault victims. "Full out-of-pocket costs" means any expense that may be charged tqa vict.inJ. m . .. connection with a forensic medical examination.. The State of Georgia satisfied
this requirement with passage of-Senate Bill 210 during the 1996 General
Assembly. Additionally, each State must also provide "certification that their laws, policies, and practices do not require, m connection with the prosecution of any misdemeanor or felony domestic violence offense, that the victim bear the costs

44

ass()ciated with the fIling of criniinal'charges agaiIis~'the domestic' vi9,lence offender, or the costs associated with the issuance or service of a warrant; protection order, and witness subpoena. The State of Georgia satisfied this requirement with passage of House Bill 1569 during the 1996 General Assembly.

Question: Answer:"

How is the money distributed on the local level?
The, chief executive of each participating State shall designate a State office for the purposes of:
o certifying qualifications for funding under this Program;
o developing a Statewide plan fori111plement~tion of the grants to'
combat violence against women in consultation and. coordination ' with nonprofit, nongovernmental victim services programs, including sexual assault and domestic violence service programs; and,
o preparing an application to obtain funds under this Program.
The Governor has designated the Criminal Justice Coordinating Council (CJCC) as the State agency to administer the STOP Violence Against Women Grant Program for the State of Georgia.
Funds granted to qualified States are to be further subgranted by the State to agencies, offices, and programs including, but not limited to State agencies and offices; public or private nonprofit organizations; units of local: government; nonprofit, nongovernmental victim servieesprogia.ms; arid legal services.programs' .' ' for victims to carry out programs and projects addressiilg the sevenbroad puIposes for this Grant Program.

,Qu~tion:" How do States determine what types ofprojects to fund?

Answer: ' In subgranting funds to eligible applicants, States must:

o give priority to areas of varying geographic size with the greatest

,showing of need. In assessing need, States must consider the range

and availability of existing domestic.violence and sexual assault

programs in the population and geographic area to be served, in

....

relation to the availability of such programs in other such

45

populations and geographic areas. Applications submitted by a

State for program funding must include a proposal which delineates

the method by which States will distribute funds within the State to

'Ii

assure compliance with this requirement on an annualor multi-year

basis.

o take into consideration the population of the geographic area to be
served when determining subgrants. Applications submitted by a State for program funding must include a proposal which delineates the method by which States will distribute funds within the State to assure compliance with this requirement on an annual or multi-year basis.

o equitably distribute monies on a geographic basis, including non-
urban and rural areas of various geographic sizes. Applications submitted by a State for program funding must include a proposal which delineates the method by which States will distribute funds within the State to assure compliance with this Jequirement on an annual or multi-year basis..

o ensure that the needs of previously underserved populations are
identified and addressed in its funding plan. For the purposes of this Program, underserved populations include, but are not limited to, populations underserved because of geographic location (such as rural isolation), underserved racial or ethnic population, including Indian populations, and populations underserved because of special needs such as language barriers or physical disabilities. Each State has the flexibility to determine its basis for identifying underserved populations, which may include public hearings, needs assessments, task forces, and U.S. Bureau of Census data. Applications submitted by a State for program funding must include a proposal which delineates the method by which States will distribute funds within the State to assure compliance with this reql.iirement.on an annual or multi-year basis.

o ensure that a minimum of 25 percent of each year'sgrant award (75
percent total) will be allocated, without duplication, to each of the
following areas: prosecution, law enforcement, and victim services.
This requirement applies to States and does not apply to individual subrecipients.

Question:

Are there any special requirements that prospective subgrantees should be aware
46

of?

Answer:

Yes, the Federal share of a subgrant made under this Program may not be expended for more than 75 percent of the total costs of the individual projects described in a State's implementation plan. A 25 percent non-Federal match is . required. This 25 percent match may be cash or in-kind services.

In-kind match may include donations of expendable equipment, office supplies,

workshop or classroom materials, work space, or the monetary value of time

contributed by professional and technical personnel and other skilled and unskilled

labor if the services they provide are an integral and necessary part of a funded

project. The value placed on loaned or donated equipment may not exceed its fair

rental value. The value placed on donated services must be consistent with the rate

of compensation paid for similar work in the organization or the labor market.

Fringe benefits may be included in the valuation. Volunteer services must be

not documented and, to the extent feasible, supported by the same methods used by the
recipient organization for its own employees. The value of donated space may

.

exceed the fair rental value of comparable space as established by an independent

appraisal of comparable space and facilities in a privately owned building in the

same locality. The basis for determining the value of personal services, materials,

equipment, and space must be documented.

The match expenditures must be committed for each funded project aIld.ccmno.t be
derived from other Federal funds. Nonprofit, nongovernmentalvictlln services .... programs funded through subgrants are exempt from the matching requirement; all other subgrantees must provide a 25 percent match.

All funds designated as match are restricted to the same uses as the Violence Against Women Program funds and must be expended within the grant period. The State must ensure that match is identified ina manner that guarantees its accountability during an audit.

Also, Federal funds received under this Program shall be used to supplement, not supplant non-Federal funds that would otherwise be available for expenditure on activities described under this Grant Program. Monies disbursed under this Program must be used to fund new projects, or expand or enhance existing projects. The VAWA funds cannot be used to supplant or replace existing funds. already allocated to funding programs. Grant funcls may not be .used to replace State or local funds that would, in the absence of Federaiaid, be available or
forthcoming for programs to combat violence against women. This requirement applies only to State and local public agencies.
......

47

"-"'.,-

.-
-.--, .....

."

.

Subpart B

The 1997

S.T.O.P. Violence .

Against Women. .

'.

.~ .. ~; .. . ..,: ~

.. Subgrant Application

.

.

.. " -,;- .... :

..

. ... .

.

.... - .'

.

-. . . ..... . '

_.. .' - ';' .: ,:.::.:.... ~.: :,'.':'.,. "~';" -

'i
INSTRUCTIONS

FOR COMPLETING
THE 1997
.., ..
SUBGRANT APPLICATION-

FOR THE S.T.O.P. VIOLENCE AGAINST

. ..'

..... ~'''. .. - -"-'

WOMEN .

GRANT PROGRAM

..

. . ,

~

.

.

' . .-'..''- .... ..

.

Provide the name and a two-line ad<:l!ess ()fthe agency receiving the VAWA funds. Also,
provide aDanie and phone number for the person administering the financial as well as the
. programmatic.a~2ectsofthe VAWA funded project.

. ."

..: '-. ->

2.'"List the Congressional District and any other'DiStrict(s) ,affected by the VAWA-funded

prograIii ot:project~

..,

....

.

.", --".":

3. Enter the officialsubgrant project title as reflected in the subgrant application.

4. Check the purpose area(s) that apply to this subgrant. All subgrants must fit into one or
. moreof.thelegislativelyinandatedpurpose areas. The only exception is a project which
is funded to evaluate proposed activities.

5. Indicate the focus (or p~icularemphasis) of the subgrant [Le., domestic violence, sexual assault, stalking, andior other]. You may check more than one box. However, if the
.... _ .. project encompasses more thanone focus, briefly describe the split or balance of the focuses. For example, if a training session for prosecutors is offered that will address both sexual a~sault aIld domesticviolence, the time between the two issues would be evenly
divided, ' The brief descriptibn wouid indicate that 'an equalatil0unt of time:willbe spent .
onbothissJ,1es ..

6. Check the level of the organization that will receive the subgrant. Check only one level. If the organization operates at a regional, county, or local level, please include the name or description of the geographic area that will be served by the subgrant.

7. . Checkthe type of organization to be funded under this supgrant. Check only one box.
If the subgrantee is'a victim service unit/office within a government.agency .(e.g.., a <::000), check ilie"apprOpriate"umbrella organization and then check victim service unit/office 'underthe umbrell~.org~ation.

8~ Check.the category of funding that this subgrant should be charged against at the State

level. 'The'YIolence Against Women Act requires that each State allocate a minimum of

25 % of the-funds it receives to each of the following categ()ries, withoutduplication:law

.. enforcement; prosecution; and, nonprofit; :p.onggvernmentaIvlctim servIces..

.'

....:. .

Ifa,subgrant.wiJ.I support activities' in'morethanone category; indicate the"arnounts of funding allocated to eachcategory (e.g., $5~obO -law enforcement; $5,000- prosecution; and$5,OOO::'nonprofit nongovernmental victim services). The subgrantee must be able
to'docunienithese, amountS Jora,uditpurposes.

. -- ".,-.

.

..

.' .....

~9. In<li~ate;if:matchis:r~quired for this subgrant. Nonprofit; nongovernmental organizations

are exemptfrom. $e Dla~cb.- requirement. Also indicate the total-amount of match to' be ...

",pI'()Vi4~, llow.~e~~~sh is divided .~etween cash and in-kind services, the source of the

. . .... ~ ', --~ .',-~'~.~--'~:::'.-,.,:':':. :

48

. :."" .

"':' ..

.. .' .."

'.: "" .~ : .;:: '

.

.. cash rnatch {e.g; ,local appropriations). Briefly describe the in-kind match (e.g., donated volunteers' time)...

-10. If .this subgraIlt serves an underserved population, check yes and specify the population/location tQ1:>eserveq, If the answer is no, proceed to question #11.

... 11~ Ifthesubgrant addresses inter- and intrastate enforcement of protection orders (full faith
andcredit)~check yes and briefly describe the proposed actvities. If not, proceed to . questio?-#12.

.

.-

. . '. .;. .

'.

.

'.

12. If thestIbgrant.addresses coordination, either within a particula.rdiscipline or through a

largersyste:m-wide effort, check yes and briefly describe the proposed activities. If not, proceed toquestion#l~.

13. Provide abrief narrative description of the project. Include in the narrative what activities will be implemented, who is responsible for their implementation, when the activities will take place,what geographic location will benefit from these activities, and why these activities will improve the criminal justice system's response to violence against women and victimsafety, Identify the beneficiary of the activities (e.g., judiciary, if training is being conducted for the court). If the project is multi-disciplinary for either the beneficiaries or in its delivery, _be sure to describe the participants and the groups who are
_.. benefitting from the project. For example,alocal shelter could receive funding from the prosecution category to conduct training for prosecutors, the courts,and probation and parole officers. If the training curriculum were developedcoUaboratively by_ an;:j.dvisory. group made up of representatives from the crinllnal justice system -. and-victimservii::es .providers, this project would be multi-disciplinary in both delivery and beneficiaries.

14. Briefly describe how the success of the subgrant will be assessed and/or evaluated. In particular, please specify what performance indicators, outcomes, or impact or effectiveness measures will be used. If the project beneficiaries are victims, please include aggregate numbers f()!. the estimated number of: yictims to be . served, including demographics about race, age, gender, relationship of victiinto offender; geographic distribution, ethnicity, language and disability.

-..... , -.'.':',"':

49

THE 1997

SUBGRANT APPLICATION

FOR THE S.T.O.P.

. VIOLENCE AGAINST

. WOMEN

GRANT PROGRAM

..

' " . -.',

.

.

... , ....-......- '"

...., . . . . .

..- .... ...

...

..

-, ...,

..

-.....

~ ....

1997 SlJBGRANT APPLICATION ,StOPVIOLENCE AGAINST WOMEN GRANT PROGRAM
SECTION 1 .GENERALINFQRMATION
..
1. APPLICANT:
ADDRESS:
CONTACT (iitandaI): PHONE#:
CONTACT .. (Progi-am):
PHONE#:
2~CoitgressionaIDistriCt Served: .
4. PUipose of Subgrant (cl~eck an that apply):
::P#f.~, tr:aiIliTlgf()r .law enforcement/prosecution :"D:#'2 :::-specializedunits for law.eriforcementlprosecution
[] :#3f~eyeloJ?~ent of policies and/orprotocols
:., , ,
.[J#4~2devel()pment of data and communication systems

:0 il5 .~ developmentienhancement of victim services
D#6,,-programs addressing stalking .0 #7 - programs addressing Indian tribes . 0 .."".. Evaluation
5. Focus of Subgrant:
o .Domestic Violence o Sexual Assault o Stalking
.O-Other .Please explain:
IftheSubgrant has multiple focuses, please briefly describe the split or,balan~eamoJ.lgthe focuses:

6. . Levelof Organization:

o Regional

o County

o Local

1f'"State-wide"'ischecked, proceed to #7. If "Regional," "County," or "Local" is .. ' checked, please provide the name 'or a description of the geographic area to be served;

7e,:.'. Type of Organization FlIIided(dieck one}:;' .
Law EIlfofcerilent 0
Vi~tim Service Unit/Office 0

..."- '.- ."I!

Prosecution [] Victim Service Unit/Office 0
c. . Nonprofit, Nongoveinmeniai'Victim Services 0
d. Government Victim Services 0 (e.g., county shelter)
e. Courts 0 Victim Service Unit/Office, 0
t . Probation. 0 Victim Service Unit/Office 0
g... Parole 0 - Victim Service Unit/Office 0
h. State Administrative Agency 0
i. Tribal Government 0
. j. Other 0 . Explain:

. 8. Categ09' of Funding:

Law Enforcement

o Prosecution

o Victim Services

o Undesignated

Ifthe project is to be funded from more than one category, please indicate the amounts from each category:

9. .Match Required:

Yes 0 $-----$------
52

.-..::..'

What is .the source of thematch funds?

D State' funds

0 Local funds.

'v

D.' Other Federalfunds

..._.. .. :_.....c_:.:.c........-:_.c-.-:-O[]-Other;~~exPlam:--

0 Private.funds
.:.c.-c.;..,...:-

In-Kind 0 $,

~

Briefly descdbethe in"'kind match:

...,..,.-_---'-_~

10. Will thisproject.serve an underserved population?
DYES---the project will target the following underserved population classifications:
o Geographic Location
Rural area Underserved urban area

o Racial/Ethnic Population
African-American Asian-American Hispanic Native American Other (please explain):
o Primary Languages (spoken), other than English:
o .Special Needs:
Mental DisabilitY . Physical Disability Elderly Cbildrenand Youth Sexual Orientation
o NO---proceed to question #11
. :-."
53

.. ....... . :. ,., ,- ~ '.-; .:,'.~"

.,.

:-

Does this project address,intra- and/or interstate enforcement of protection orders? . bYES--':'briefIidescribe~how this project will address this issue:
ONO-~-proceed to question #12'
12. Does this project address the issue of coordination, either within a particular discipline or .acti.iitYC>! on.::l)arger system-wide effort?
o YES':'':';.briefly describe how this project will address this issue:
o NO---proceed to question #13
13. Provide a brief narrative description of the project. Include in the narrative what activities
will be implemented; "who is responsible for their implementation. when the activIties 'will
and take place, what geographic location will benefit from these activitIes, why these
activities will improve the criminal justice systemis response toviolenceagaiilSt'wC>rD.en and victim safety. Identify the beneficiary of the activities (e. g., judiciary, if training is . being conducted for the court).

14. The purpose of assessment and evaluation" is to establish a process for appraising the manner and extent to which programs, projects or initiatives:

.

."

. "Achieve their stated Objectives (comparing EXPECTED results with ACTUAL

results).

'

....

::'Meettheperformanceperceptions and expectationS:of resppnsiple offici~~, interest .:...

groups, and the public.

Brietlydescribe'ho\y the success of the project will be assessed and/or evaluated. In particula.r,;.please specify what performance indicators, outcomes or impact or -effectivenessmeasureswillbeused... If you expect that your activities will have an impact -directly on victims, briefly describe what impact you expect, and how you will know you have achieyed it.

-.. .....,. .,--:';- ,- ._-: .~;._

......- .. ,
~

54

.. ' . .-
.. :':'. -.:_ '.~::'~-, ....__ l:>:>-;::~..~ ~_-:-=-

...lnstnictionsforpfoceediizg with theappliciltion:

must .

-.

.

..

8 If this proposalisa request to initiate anew project, then Sections 2 and 4

be completed.

8 . Ifthisproposal is a continuation of a VAWA funded project from the 1996 grant year, then ~ecti()n 4 must be. completed if requesting the same funding level as received. inJ996.
.~ 'Ifthispr6p6sal is to expand or enhance an existing project funded in the 1996 grantyear, then Sections 3 and4 must be completed if requesting a funding level greater than what was received in 1996.

55

SECTION 2 PROJECT ABSTRACT FOR "NEW" PROJECTS

... . : "'- '- ' ~ ..:'.

-NOTES:--
1. The Model Victim Assistance Program Brief (available upon request) is an invaluable
resource and should serve as a reference tool in completing this section of the Request for Proposal. (REP}..--- ..
2.-An.additiorialreference tool in completing this section of the RFP is presented under
. Appendix:B (Guidance oil_Preparing a Successful Request for Proposal).

SeCtion 2.1: Problem Statement
The purpose ofthis section is to develop a clear concise picture ofthe problem or gaps in services that will addressed utilizing grant funds.
The applicant should provide a written narrative providing answers to .thefol1owing questions: .
L What is the nature and extent of the problem?
2. How was this problem determined? By whom? When?
3. - ,What existing-gaps in providing victim services have been identified? Which missing services does the proposed project address? Who will provide the other services?
-4: What obstacles and/or barriers are hindering the impleillentation of the services to be provided under the proposed project?

Section 2.2: Project Description
to The-section should proyide a description of the proposed solution th~ problem.

.. ..... ....

_.. _-\yhiiriD:[I)f(?ye~~~ts are ne~dedto address the problem(s) identified in Section 2.1?

...

.. .... _. - '.':;"',

"

',.-.' '''-

_..:.-.Wliowill :benefit from implementation of the proposed project?-

56

Is . .

_..

.

What type(s) ofvictim(s) will be serve4byth~ propdsed:pt6j~ct?

the~~ ~y" ','"

eligibility criteria to be met before service -is"provided?

,..

4. How will victims be made aware of the services provided under the proposed

. project?

Section 2.3: ", }lroject'Evaluation

This section shoulddescribe the proposed project's goals and its accompanying objectives,

-activi. t-_i.es,

andperjorma", ,. '-

nce

m,ea,. '

sur.e. s

.

Goals are' generaIscitements ofthe desired results or outcome of the project. They should address the problem identified in the problem statement. The goals should be both realistic and achievable.

The objectives are specific approaches to achieving each of the goals. Objectives focus onthe methods that will be used to address the problem; they should be clearly stated, realistic, and measurable. The accomplishment of objectives should result in the achievement of the goals they support.

Activities are performed to accomplish the objectives; they are the key operational elements of

- the project and must be specific and measurable.

'

Performance Measures are used to detennine the impact of the activities. They provide quantifiable information on the status of achievement for each objective. Performance measures dearly indicate . whether or not the objective has been achieved, or, using gradations or incrementS, measure the degree to which the objective has been accomplished.

.Each goal should be presented with all of its accompanying objectives and key aCtiVities~ Each objective must also be linked to one or more correspondingperforrnaIlce measures, which must be clearly identified, results oriented, .and reasonably' attained.

57

SECTION 3 ... PROJECT ABSTRACT FOR "EXISTING" PROJECTS

.NOTES:

1. The Model Victim Assistance Program Brief (available upon request) is an invaluable
resource and should serve as a reference tool in completing this section of the Request for Proposal (RFP).

2. An additional reference tool in completing this section of the RFP is presented under

Appen<;lixB. (Guidance on Preparing a Successful Request for Propos,!-l).

_....

Section 3.1: Problem Statement
The section should briefly describe what progress has been made towards eliminating the problem(s) identified in the 1996 Subgrant Application.
The applicant should provide a brief written narrative answering the followingquestioils:
1. Do the problems identified in the 1996 Subgrant Application still exist? If yes, . briefly describe what progress has been made in eliminating this/these problem(s) andwhy this enhancement is needed. If no, then please analyze and explain what problem(s) this enhancement proposes to address.
- 2 . b o the gaps in missing services, identified in the 1996 SUbgrailtApplication, still exist? If yes, briefly describe what progress has been made in "fIlling in" these gaps and why this enhancement is needed. If no, then please analyze and explain what gaps in missing services this enhancement proposes to "plug."
3. Do the obstacles and/or barriers, identified in the 1996 Subgrant Application, still exist? If yes, briefly describe what progress has been made in overcoming these obstacles and/or barriers and why this enhancement is needed~ If-no; -then please analyze and explain what obstacles and/or barriers this enhancement proposes to eliminate .

.Section 3.2: Project Description

The section should ..emonstrate how the enhanc~~eflt..to ;ex~sting services will. impact the

problem(s) discussed in Section 3.1.

.. .

.

......

58

The applicant should provide a brief written narrative answering the. following questions :

. ..

...

1. What successes and/or failures hasthe project experienced in the pastyear?

2. How will the enhancement to existing victim services improve the project's .effectiveness?

3. Has the enhancement changed the overall scope and intent of the project? If so, please explain how.

Section 3.3: Project Evaluation
This section should describe what changes, ifany, are necessary to programmatically account for
the enhancement. Specifically, how has the enhancement altered the project's goals and. the accompanying objectives, activities and performance measures..
Goals are general statements of the desired results or outcome of the project: they should address the problem identified in the problem statement. The goals should be both realistic and achievable.
The objectives are specific approaches to achieving each of the goals. Objectives focus on the methods that will be used to address the problem; they should be clearly stated, realistic, and measurable. The accomplishment of objectives should result in the achievement of the goals they support.
Activities are performed to accomplish the objectives; they are the key operational elements of the project and must be specific and measurable.
Performance Measures are used to determine the impact of the . activities. They provide quantifiable information on the status of achievement for each objective.Perforrilance measures clearly indicate-.whether or not the objective has been achieved,or~usinggradations. or increments,. measure the degree to which the objective has been accomplished.
Each goal should be presented with all of its accompanying objectives and key activities. Each objective must also be linked to one or more corresponding performance measures, which must be clearly identified, results oriented, and reasonably attained.

59

SECTION 4
PROJECT BUDGET
please indicate below. the proposed proj ect budget.. Describe in detail on a sepaiate~page. all .
proposed expenditures ofFederal funds and matching fundS by budget category: Please be advised . that the Council cannot consider proposals lacking the required itemized budget description. Please note all requests for personnel must be accompanied by a detailed job description.

PERSONNEL EQUIPMENT SUPPLIES TRAVEL PRINTING OTHER TOTALS.

NOTE:

UESCRIPTIONS OF EXPENDITURES APPLICABLE TOEACIIBUDGET.-.c:.; .. - .CATEGORY ARE LISTED ON THE FOLLOwING TWO PAGES.

60

PERSONNEL:

- -,,-Expenditures-under this budget category include but are not limited tothefollowjng::

1. Salaries or wages; and,

2. Employer-paid fringe benefits:



FICA (Social Security and Medicare);



Retirement or pension costs;



Insurance [Le., health, life, etc.];



Unemployment insurance;



Workers Compensation; and,



Leave under an approved plan.

Please specifY whether the request for funding is for a "new" or "existing" position~ If the

request is for an "existing" position, please explain why .current resources are not sufficient

and/or unavailable to meet these needs.

_. -. -

.

. Jj:QUJPMENT:

An article ofnonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost equal to or greater than $5,000.
.SUPPLIES:

Items of equipment with an acquisition cost ofless than $5,000 are considered to be supplies. TRAVEL:

Expenditures under this budget category include but are not limited to _the following:



Registration fees for training-related conferences~



Commercialairfare;-



Lodging;

-Subsistence (per diem or actual);



Mileage; and,



Misc.~llan~ous fees [Le., parking, tolls, etc.].

PRINTING:

Expenditures under this budget category include but are not limited to the following:

61



Stationery; Business cards; and, Booklets, pamphlets, forms and/or any publications associated with the project.

OTHER:

Expenditures under this budget category include but are not limited to the following:

-Rent and/or lease payments;



Janitorial services;

.

Utilities;



Telecommumcations;

.

Insurance;



Memberships, subscriptions, etc.;



Contractual services;



Professional services; and,



General operating expenses associated with the project.

62

SECTION 5 . CERTIFIED ASSURANCES .

.... The Applicant hereby assures aIl~c~rtifies compl~ance with all Federal statutes, regulations, pciliCies, gUidelinesandrequirements, including OMB Circulars No. A-21, A-110, A-122, A-128,
'A~133;A~87; and UnifonnAdmi1listrative Requirements for Grants and Cooperative Agreements--28CFR, Part66,Common Rule, that govern the application, acceptance and use of Federal funds foitlllsfed.erally-assisted project. Also the applicant assures and certifies that:

It possesses legalallthorityto apply for the grant; that a resolution, motion or similar . action has been duly adopted or passed as an official act of the applicant's governing body, alithbriZfug'tilefiling of the application, including all understandings and assurances .containedtherein,and directing and authorizing the person identified as the official . represe.ntative. o~ the. ~ppli9~tJo act in connection with the application and to provide su~h additional information as may be required.

2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in ..connectionwithan activity financed in whole or in part by Federal grants. (5 USC 1501, .et s~q.)

'J:' It will comply with the minimumwage and maximum hours provisions ofthe Federal Fair Labor Standards Act, if applicable.

4. It will establish safeguards to prohibit employees from using their positions for a purpose . that is or. gives. the appearance of being motivated by a desire for private gain for themsefves or others, particularly those with whom they have family, business, or other
.,..ties .

.~

'. .. '

.

5. it will give the sponsoring agency (Criiniriai Jtistice.Coordinating~ounc~I)orthe .;

Comptroller General, through any authorized representative,access to and the right to ...

examine all records, books, papers, or documents related to the grant.

6. It willcomply'\vith the applicable provisions of the Violence Against Women Act .... --(VAWA), . theprogramguideliliesfor VAWA grants, and the requirements of the Office' < ofJustice Programs (OJP) Financial Guide, effective edition.
'7. ~.... .VAWA funds will not be used to supplant State and.local funds that would otherWise be ..
available for cr:ime Yi9timassistance.....

a performance report to the Crmal Justice Coordinating Council

63

" documenting,the activities supported by grant funds, and anassessmenfon the impaet'~f
,'the grant funds . ",

10. It wiUc6mply'wi~alLStatelaws and regulations applicable to contracts between state' agenCies and non~profit organizations.
'1J., 'It ,wil1coIIlPly, .' aJ,ldaJl its contractors will comply, with the non-discrimination
requirements of VAWA; Title VI of the Civil Rights Act of 1964, as amended; Section
504 of the RehabilitationActof .1973, as amended; Subtitle A, Title II of the American
"with Disabilities Act (ADA) (1990); Title IX ofthe Education Aniendment$ of 1972; the Age'Discrimination'Act of 1975; Department ofJustiCe'Non~niscfjlIli:D.a~ion RegulationS,28CFR Part 42, Subparts C, D, E, and G; and Department of Justice reguiatlori.s on disability discrimination, 28 CFR Part 35 and Part 39.
"12. IIi the event a Federal or State court or Federal or State administrative agency makes a flIldiIlg of discrimination after ,~due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipientoffunds,the recipient will foiward~acopy of the fmding to the Office for Civil Rights, Office of iusticeProgrm.
13. If will' collect and mamtairi information on services provided to victims of domestic violence and/or sexual assault, categorized by race, sex, national origin, age, and
,handicap.

Signature of Authorized Official

Date

Type.d Name and Title of Official

}\
64

SECTION 6
>:-~REQUIREMENTS FOR NON-PROFIT ORGANIZATIONS

.'

,::

:----c-Jnaccordance with O.C;G;A.Section 50-20-3, non-profit organizations conducting business with theCrinlinal Justice Coordinating Council (CJCC) niust~binifthe following infoimaiionto CJCC _with-the Request for Proposal on or before August 22, 1997. State and local governmental
agencies applying for_ 1997 VAWA funding are not -subject to these requirements and need not
submit documentation as described in this Section.

Non"'profit organizations applying to contract for 1997 VAWA funding must provide the following

fmancial statement information:

-



year the non-profit contractor's fmancial condition at the end of the previous fiscal

(if the applicant has already submitted an annual audit report for the previous fiscal

year,then disregard this request).



Revenues and expenditures for the previous fiscal year (if the applicant has already

submitted an annual audit -report for the previous fiscal year, then disregard this

request).



An individual listing _of each employee and his/her salary and reimbursable

~xpenses.

-. A listing by category of the sources of income ofthe non-profit contractor.



A listing ofthe source or sources of all public funds>-received by the .non.,profit

contractor and the program for wlJichfunds .were receiyed~ _-

A copy ofthe non-profit status form 501(c)(3).

-In_cases where the _llon.,profit _contractor has been in existence for less than a full year, the

-fJ.Iia:ncial statements Illust cover the non-profit contractor's operations year to date for the current

.

.-

year.. --

65

SECTION 7 CIVIL RIGHTS REQUIREMENTS 1. Civil Rights .Contact Person: .Title/Address:

3. Telephone Number:
4. Number (,[persons employed by the agency/orgaI1izationioffice/departnient r~sponsible fot administering this project:

-Questilms.regarding/he EEOPcompliance requirements in connection with funding under.this

program should be addressed directly ti) the Office.i)f Civil Rights Compliance, Office of justice

Programs, 633 Indiana Avenue, N. W, Washington, D.C. 20531. ThatOfficedznbereacked

at (202) 307-0690.

.

... .: " .~ ' : .. ~:-.:. .-:" :. :.'-

66
".. ,-': ': -~"'. ',.' ....

.. - -:-

. .:."

.. SECTIONS

"

.AUDIT REQUIREMEN:rS

1. .. Date of the last audit:

2. Dates covered by last audit:

3. Date of the next audit:

4. . Dates to be covered by the next audit: .

5 . Da.tenexfauditwillbe forwarded to cognizant audit agency (CJCC):

POINT OF INTEREST

. TheSingle Audit Act Amendments of 1996 (p.L. 104-156) brought all non-federal entities--state and local governments, universities, and non-profit organizations---under the same audit requirements. Effective for audits of fiscal y~ars beginning on or after July 1, 1996, all recipients of federal financial assistance will be required to adhere to OMB Circular A-133. In anticipation of enactnieIit bfthe legisla.tive amendments, OMB in April 1996 issued a revised Circular A-133 that:

. raises the audit threshold from $100,000 to $300,000;

. ..... -_ ..establi~h.~~arisk.,based method for determining which programs to audit;



provides guidance that permits more program-specific audits;

addressesth~elements to include intl1~a,1.Jdjr:reportaricl\vhel1tp:~ r,ep.ortmust be submitted; and,

prohibits auditors who have prepared an entity's cost allocation plan or indirect

67

.

..

. . cost proposal from performing that entity 's' single audit.' (This pro"vlsion applies

., only to larger organizations.)

.,..

Following revisions to the circular in April 1996, OMB proposed additional changes in November

1996 thatwould fully implement the Single Audit Act Amendments of 1996. Once Circular A-

133 is finalized,OMB plans to rescind Circular A-128, Audits of State and Local Governments .

.OMB' s proposalalsovlould:

o Prohibit pass-through entities from charging federal awards for the cost of single audits of subrecipients expending less than $300,000 in federal awards per year. Pass-through entities, however, could charge for the cost of limited scope audits, on-site visits and other monitoring procedures.

O. . Permit biennialaudit~ of state and local governments or non-profit organizations in certain instances.

o Provide a more detail definition of internal control consistent with the 1996 amendments.

o Revise the information required in the schedule of [mdings and questioned costs to require auditors to provide information from the audit of the financial statements performed in.accordance with Government Auditing Standards.

68

APPENDICES
;

- ~. -"". ", ",

, , ,~,'.'~ :.

APPENDIX A

.1997VOCA

..

~.'

..

...

.
"

_... .. .

---'-'~""

'

-

.._..... . APPRO.VED FUNDING

. ...ALLOCATION FOR

.

.

JUDICIAL .

..

" ' - ~.

-, ..._..

. .,---

CIRCUITS

"',

.

.." .:.

'.

.. ..

. .. ,'. .' -' ',

..: " ". '.

,

.

,~

.

.'..'

-'

. ',.~.,-, '

, ' .. ,

ALAPAHA TOTALS

I
COUNTIES

1994 , ,POPULATION

.... . .. .... - .. .. COVERED '- .;.,;, ;.';; .... -..,;, ~;'

' ESTIMATE

"-~;-' ~

,:,._ .;. :-

ATKINSON , BERRIEN
CLINCH . COOK LANIER

6,535 15,214
6~421
14,009
....... __ .. __6... ;_1-_48....

--- ...... _4-_B.,.3..2...7...

----_ ............-... 0.09% 0.22% 0.09% 0.20% ..... _.. -.... -+0...0...9. _%..
.. -------0.....6..8...%...

FUNDING, ALLOCATIQN 'BASED ON ' :POPULATlON' ' ESTIMATE'
. ... ... ~ ~_.~_ ~~~~---~" /$2,574.97 i" $5,994.74 ; $2,530.05 ' $5,519.94 .. ... _-'.. _$...2_-,_42.. 2_-._48....
- - .. -_ ......$. 1_.9_-,_04...2. .1_9...

,

'-'... .... .... -.~ ~ ~ ,,"._.;.' ~

_

: $9,.465.72 : :$22',036.96 : ' $9,300,60

$20,291.56

- ..... .:.. .. _...$.. 8.,.9~-0.;5.-.1..,7;,;-

.. _..... _$...7. -0-,0--0-0..0-0--

,TOTAL AMOUNT

AWARDED

TO THE

,"CIRCUIT
~-_.~~---~--_

..

_--

$12,040.70

$28,031.70

$11,830.65

'$25,811.49

...... _~$...1.~1.,.3..2--7-.-6_5 .

_.. _....$_.8_ .9...,.0..4-2......1-9....

#2

ALCOVY

NEWTON

48,375

0.69%

$19,061.10

$36,3110 78

$55,441.88

WALTON

.... __ ..... _4--4.-:,_70. 3_-

... _---_ .....0....6..3..%..

------$-1_7..,_6.1....4_.-2-3-'

_.. _.. _$--3.3. - ,6-~ 19.....2_2_ ...

$51,233.46
. _--------------

TOTALS

- - - .... .... . _----_93.. ,_0_7..8_-

1.32%
--_ ..... _-~-----

.... $36,675.34

-_

_~---_

---~

... -_ $.. 70... ,-_OO...O.~~:"P' O..

-----$-1_0.6. _,6-_75.. _.3-_4..

#3

APPALAcHIAN

TOTALS

17,047 15,154
.. __ ..... __ 1.. 6_.,.2_8_6.... .. _-_ .... __48.. _,4-8..7.. -

0.24% 0.21%
....... __ .......0....2-3_%..
0.69%
...... _oO_ .. -- ..... _-

$6,717.00 $5,971.10
_...... _.. $-6...,.4...1.7--.1-4-...........$..1..9. _,1--0_5...2_4....

$24,610~51

,$31,327.51

$21,877~62

$27,848.72

----_$...2..3..,..5..1..1. _.8...7. -

$29,929.01
----------_ .. _.....

-

..... _....$...7..0..,.0..0...0....0..0_- .. ........$_8--9_,1..0_5.....2_4_ ..

#4

ATLANTA

FULTON

-. _... _-6-9--0.,.5-3..4....

.. _-------9-._79.%...

..... _-~ $2.. _7.2_,0-_89.....7_4.....

.. --.....$--70~ -,.0'-0-_0...0..0_-

$342,089.74
--_ .... _----------

TOTALS

- - - - - .. ...... .. ...... .. .. _-_ 690_-,5_34

9.79% _._ .. __$2_7.2.. _,0-_89_.7_4
. . . . . . _ . . . . . . . . . . . . . . . . . '!'"

_.. _- ..$-_7.0. _,0_0...0....0_0_ .. ~ .. _$.. 3_4.2. _,0..8_9.. .7-:4- ..

#5

ATLANTIC

BRYAN

19,942

0.28%

$7,857.71

$11,355.29

$19,213.00

: EVANS

9,275

0.13%

$,3,654.61

$5,281.33

$,8,935.94

, UBERTY

59,042

0.84%

$23,264.20

$33,619.45

$56,883.65

LONG

7,374

0.10%

,$2,905.56

$4,198.87

$7,104.44

MCINTOSH

9,133

0.13%

$3,598.66

$5,200.48

$8,799.13

TArTNALL

... ----_ .... 1_.8. _,1..6...7...

_.. ---_ .. _0.....2..6..%...

'$7,158...31 --_._~-~~~--_

_

--_ .....$__1.0_,3--4.4....5_8_ .. .... _--_$1...7...,..5...0...2. _.8..8_.-

TOTALS

--_ .. _.. 1_2--2_,9..3_3-- ---_ .. __ .. 1-..7...4_%.. ---- .'.$...4...8..,..4..3..9-...0_5-- .. _.......$..7..0...,0__00.....0_0- .. .._-_$...1..1...8_,4_3...9....0_5....

"

#6

AUGUSTA

BURKE

: 21,602

0.31%

$8,511. 79 ,

$5,081.87

$13,593.66

COLUMBIA

79,922

1.13%

$31,491.51

$18,801.64

'$50,293.14

RICHMOND

-........ -1...9..6...,.0...3..2.. - .. _-----_ 2.....7_8-%- ----~!!!~~~~:~~-

- - - -- - -- .... $46,116.50
.. oO .. _--_ .. _--_ .. _--

... ...$..123,35...8. .5..9

TOTALS

- -_ -- --- - ... .. 29-'"7_,5..5_6....

.... .... ---.;4...2..2..%...

.. ....:.. ~--1;1..7..,..2",'45_...4...0_..

$70,000.00
.. _ ........ "'.",!, - . - - - - - - -

_........$-_1.8. _7,24_.5. _.4-0--

#7,

BLUE, RIDGE

'CHEROKEE

108,854

1.54%

$42,891.52

$45,990.67

$88,882.19

FORSYTH

.. .. .. .... - .......... ...... ... _-_

56_,82__7

0.81%
- - - _ .. __ .... 00_ ....

$,22,391.43
- - .... _ . . . . . . 00 . . . . _ . . . . . . . . . .

----_ $....2. _4-,-0_09......3_3_

...... _...$.. 4_6,40_-0_.76

",,

..SCHEPULE 1

.;. .': . :."

PROPOSED FUNDING ALLOCATION-,JUDICIAL CIRCUITS

1997; vocA VICTIM ASSiSTANCE. G~ANT PROGRAM

;.

. ;CIRCOiT
NUMB~R
#8
#9

JUDICiAL CtRCUIT
!"' . . 0 0 ' " " ' ' ' ' , _ ' : ' , ; " . , . . . . . . .;. . . . .
tOTALS

COUNTIES: COVERED

;1994

PERCENTAGE ;...
. O~ 'TOTAL .

POPULATION ", POPULATION.

ESTIMATE

ESTIMATE "

.. _."

.. ,_ ........., . __ ... ,.; ...........

~

_:"....... _,_.;. ..i._- ........ _._':' ':'

.. .... 1.. 65.. ,..6..81 2.35%, :$65,282.95. '

; ~."''' ~

"-"-. j-'" ~..; .. '- ....- ....... .,;.;..

-:- .. ':"''' --:-,"""; ..... -- ~ .....

BASE AMOUNT AWARDED

TO EACH 'COUNTY

l.o .... .,;'_ ....

...... _: .' ....

,".$70,000.00.

;~-~-~-~--~----~-~

:ii TOTAL AMOUN(:' ..
i AWARDED

. TO THE'

.;..

..

: -:-

CIRCUIT
.. ~ ...........

.;,

....;...

~

: $135 ,~~2.~5i

.. .. -;- ,:",""" ""!,. ~ ...... -.po

BRUNSWICK' TOTALS
CHATTA~OOCHEE
TOTALS

APPLING CAMDEN
GLYNN JEFF DAVIS
WAYNE
CHATTAHOOCHEE HARRIS MARION
MUSCOGEE TALBOT TAYLoR

16,169 41,662: 65,020 12,272 . 24,277 .... ------ ... - ........
............'1.. .5;,,;9. .,.4.."0..0....
15,645 19,797 6,164 187,103 6,743 7,918 .... ------------
--- .......2. 4_3--,3-_70....

0.23% 0.59% 0.92% 0.17"1. 0.34%
2.26%
0.22% 0.28% 0.09% 2.65% 0.10% 0.11% -------- ........ --_ ...... _-3--.4_5.%. -

'$6,371.04
$16,415~99
$25,619.70' $4,835.51 $9,565.82 $62,808.06
$6,164.57 $7,800.57. $2,428.79' $73,723.82 $2,656.93 ... -- ....$...3..,.1..1...9. ._9_1....
..........'$...9..5...,.8..9...4....6...0. -

$7,100.56 .

$13,471.~0

$18;295.73

$34,711. 73

$28',553.32

$54,173.03

$5,389.21 $10,661.17 .

$10,224.72 $20,226.98 ...

...................................

$70;000.00

$132,~98.06 ;

--------~------.-. -~-:-------:~; -- .. - ... _i

$4;499.94 $5,694.17 $1,772.94 $53,816.04 $1,939.47
-_ ........$__2.,.2_7.. 7- ...4...4.... ... _....... $__7.0. _,0_ 0.. 0_...0_0--

$10;664.51

$13,494.74

$4,201. 73

$127,539.86

$4,596~41

_~

$5;397.35: __ ... ~L

_~,

;'--_.....$.. 1__6.5.. _ ,8-- 9- 4~.6...0_~

#10

CHEROKEE

BARTOW

61,674

0.87%

$24,301.28

$43,429.34

$67,730.62

GORDON

._--_ - . _...................3.. 7__,7..3..3- .. _...... ~ .. __ 0.53.%... _........$_1-4--,8--6-7-._86... - .............$. 2__6.;..5. 7_.0. _.6-6-- ... ..: .. _$...4.. _1-~ ,4:'3" 8.. ._5_2..

i TOTALS

-;.,-_ .... - ......... _9... 9_,-4-_07...... - .. ---_ .. _1--.4_1.%...... --_ ... _$-3--9-,_16... 9__.1...4... - ---- .. $__7.0.. _,0-_00.. _.0-_0... .'

$...1....0. _9_,1... 6~ 9.. _.1_4... -

#11

'CLAYTON

CLAYTON

_---_ ....

---_

194,883
.....................

_.......

2.. ._7_6.%.. -

.. _--_ $...7. _6.,.7_8...9. _.3...6....

...

_........ $_-7_0.,.0-0--0-.-0-0_

.

,.. __.

...

.--$_1.4...6. _ ,7-~ 8. - 9_ .

3..

6
_

...

TOTALS

194,883 --------------

-_

..

_--

2.76% -------

----_ $.. 7__6.,.7__89.. _.3_6... -

-- ........$...7.. 0_.;.0...0..0. _.0-0--

..... --._$1....4...6...,..7.. 8__9...3...6....

#12

COBB

COBB

....... - .......5.. 0_.8..,.9_2..2--

...... __ ...... _7.. ._2.1....%....

-_ .....$..2...0..0. _,5...2...9......5..2_..

_......

$70,000.00
_---------_

..

.. __ ... $_2.. 7_0-,-5-2--9-.5..2.. -

TOTALS

-_ ... _-_ 5...0. -8.,.9_2_2...... --_ .. _-.._'...7.....2_1-%- --_ .. $- 2.. -0.0..,.5...2..9....5_2-- . _.. _--$--7-0-,_00... 0_...0...0.. - .. .. .~~-.~$~2-- 7_ 0,5_2-_9.5_2_

#13

CONASAUGA

MURRAY

29,004

0.41%

$11,428.39

$19,201.95

$30,630.34

WHITFIELD

_- .... _.. - .... __ 7...6. _,7_2..9.... .. _... ~ ~ .. 1__.0..9% ............. $_-3_0.,..2...3. 3__.3....8.. - ............ _$-_5.0..,..7...9..8.....0_5-- ------$-8-1-,-0_31... ._4_2......

, ..' TOTALS

- _- ...........

__

105,733
..................

1.50%
..... - t .... !'" ........ _ ... -

....... _...$..4...1. _,6.. 6- 1... _.7_6......

..............$...7. _0_,0...0..0. _.0..0....

$111,661. 76 . ... - ......... _.............. _...

#14

.: CORDELE

BEN HILL

CRISP

DOOLY

17,149 20,634 10,256

0.24% 0.29% 0.15%

$6,757.19 $8,130.37 $4,041.15

$21,777.30 $26,202.86 $13,023.96

$28,534.48 $34,333.23 $17,065.12

',;

"

SCHEDULE 1 ,

,

PROPOSEO' FUNDHlG,'ALLOCATION ';'JUDICIALCIRCUITS

, 1997'VOCA : '.

viCIIM'ASSISTANCE ~ : .,',~:, :~ ' : .

GRANT .

PROGR.AM

'>';':'1

;
.. '
CiRCUIT NUMBER
- - -- ~...':" -;-!--
.. :.

TOTALS

COUNTIES
_.. -C--OV--E'R-E_O.. --WILCOX

1994 POPULATION
--_ E.. -S-T_IM....M-E...'. _..
.... __ .......'.'.7..,.0-8..4-..
--_ .... ---5.$...,.1...2..3--

, FUNDING

PERCENTAGE ,OF TOTAL

ALl.OCMION 'BASI:O'ON

POPULATION

'POPULATION

-..:--_ ............ ESTIMATE _-

' EsTIMATE
1'" .., - ' - -.,.... ~... '-:,,; - - .. -"."

_--- - - _.... _..

0...1. 0.%...

- :..

......

.. $2;'791.29
_ ~'"'' ~ ::-,,,";

.... _.... _.....0.._7.8. -%'- . .... ~~ .... ~~ $21_,7..2..0_...0_ 1~-

BASEA",ou~T
AWARDED "

",

TO EACH ',.

_.. __ .. C;;.O...U.N~- TY.. ~:.. ;.--

_......

$8,995.88
_-,---~-~~~_

..

$70,000.00

- .. - .... ~." .. '!' - - .. - -. - -

, TOle~R~~~~r

TOTHE . CIRCUIT :
.. _ .. - - - -"'"!" - -,':.. "',- _ .'.:~'

.. .. _

_._,

..

$_

11,787.18'
_~--,--~~~

~91,72il~01

.._ _~-~~--~~---~~

#15

COWETA

CARROLL

76,563

1.09%

$30,167.97

$22;876.77

$53,044.'74:

COWETA'

67,799

0.96%

$26,714.71

$20,258.12

$46,972.82:'

HEARD

9,299

0.13%

$3,664.07

$2,n8;~1

$6,442.58'1

MERIWETHER

23,001

0.33%

" $9,063.04

' $6;872~62

$15,935.66

TROUP

.......... _...5..7. ,_6..1_1.... _...............0.....8_2.%.... ..........$...2..2..,.7..0...0....3_5-- .. ........ $-1..7..,_2.1..3..~..9..,..8... .. ........$...3..9..,.9..1_4.....3_2--

TOTALS

.. _-_ .. _2.. 3_4.. -,2-_73....

-----_

3.32% ..............

_...... _$--9.;2. .,.3...1.0-...1..2_-

-_

......

.. $70,000~00 _ - ; - - _--~_

----'-$-1.6..2. _,3-_10.. -.1..2.. -

#16

DOLJ~HERTY

DOUGHERTY --_ .. __ ..9_8.. ,_0_0..8.... _.... _-----1-.3-9_%.. .. _-_ ..$...3..8..,.6...1. 7_-._90.... .. .... _--$_7.0..,.0...0..0....0_0.. - _.. _..$_1-_0.8..,..6. 1_.7....9_0.. -

'TOTALS

_........ _..9...8..,..0..0...8. - _.... _.........1. ._3..9_%- .... __ ...$..3...8...,6_1--7_.9..0_- _.... _--$_7.0..,.0...0..0....0_0.. - -_ .....$..1. 0_.8...,6--1_7...9..0....

#17

OOUGLAS

DOUGLAS

.... 79,863
....................... _

.. .. _.. _---_1...1..3. _%-

.. _.. _..$.. 3_.1..,.4...6...8....2..6_..

.... -_ ..$-_7.0..,.0__00.....0_0_ ..

"---~~~~~~~~:~~-

TOTALS

... _.. _.. _.. _7...9..,.8..6_3.... .... _.... _---1-.1-_3%... .. .. -.. _$...3..1. _,4-6--8_.2..6.... _. ----$_7.0...,0__0.0....0_0-- - _ _$...1. _0.1..,..4..6. _8-._26..

#18

DUBLIN

JOHNSON

8,396

0.12%

$3,308.26

$8,836.43

$12,144.69

LAURENS

42,263

0.60%

$16,652.81

$44,480.01

$61,132.82'

TREUTLEN

5,960

0.08%

$2,348.41

$6,272.65

$8,621.05

TWIGGS

...... __ ......9_,..8..9..2....

...._

-_ .......0....1...4_%..

$3,897.73
- ........ - .. .;a .... --- .... -

_...... _ ,$-1~- 0- ,4-- 1_ 0..9...1_-

.. __ .. --$_1.4..,.3~0... 8_...6_3'.. -

TOTALS :

- - "'--.-" .. ..:.._........66..,..5..1..1_..

_.. _-_ .......0.._9.4. _%..

.. .........$_2...6..,..2..0...7....2..0_-

$70,000.00
_ .. _ .... ''!'-_ ...... _ .. __ ..

$96,207.20
.. .. --""''''' -~-

#19

EASTERN

CHATHAM

- -- - _...........2...2..5..,.2_2..3.. ........ _.. _..3.....1..9_%- ...... _-$--8_8.,.7...4..4.....1..7. - _.. _....$_7...0. _,0..0...0....0..0_.. .. _..$...1. _5.8...,7'~ 4.. 4.1-,7"-

TOTALS

.. -......-....2. 2_.5..,.2..2..3.... _........ __ ..3-_.1.9. -%.- .. _-_ ..$_8...8...,7__4.4....1-7-- - _........$.7...0..,0__00.....0_0.... -.... __$1...5..8. _,7...4..4.....1..7_-

#20

ENOTAH

LUMPKIN

16,346

0.23%

$6,440.78

$22,049.60

$28,490.38

TOWNS

7,350

0.10%

$2,896.11

$9,914.63

$12,810.74

UNION

13,606

0.19%

$5,361.15

$18,353.54

$23,714.68

WHITE

--_ .........1..4. _,5-9-1-- ...... _.... _.. 0_..2..1..%... .... ----_$5...,.7..4...9....2...6. - _...., .... - - $,_ 1...9...,68...2. .2..3..... .. __ .. _$...2..5. _,4_ 3.. 1__.4..9_..

TOTALS

-_ .. __ ....5__1,..8_9-3-- _........ _.....0....7..4..%- _... _.....$. 2_.0..,.4..4-_7...3-0.. - .. _.. _. $-7...0...,0-0...0.....0_0.. - .. _.. _..$...9..0...,4__47.. _.3...0.. -

j

#21

FLINT

BUTTS

HENRY

15,631 78,814

0.22% 1.12%

$6,159.05 $31,054.92

$8,642.53 $43,577.01

$14,801.58 $74,631.93

:'.

CIRCUIT

JUDICIAL

......N;..U...M_B--E_R...._-- i ........C. I~'R.::.C-.-U,;;"I,T.. ..'........

TOTALS

COUNTIES ,. COVERED
LAMAR MONROE

#22

GRIFFIN

FAYETTE

pIKE'

SPALDING

UPSON

TOTALS

#23

GWINNETT

GWINNETT

TOTALS

#24

HOUSTON

HOUSTON

TOTALS

#25

LOOKOUT MOUNTAIN CATOOSA

CHATTOOGA

DADE

WALKER

TOTALS

#26

MACON

BIBB

CRAWFORD

. PEACH

TOTALS

#27

MIDDLE

CANDLER

EMANUEL

JEFFERSON

TOOMBS

WASHINGTON

TOTALS

PERCENTAGE

1994

OF TOTAL

POPULATION POPULATION

- .. .....E..S.T.;.;I;.M. ..A..TE..:,;.: ..... ; ....E--S-'T...I.M. -A..T-_E ...... -

13,646

, 0.19%

18,512

0.26%

126,603

FUNDiNG;: :ALLOCATION , BASED ,ON ,POPULATION
ESTIMATE
$5,37~.9" $7,294.25

".'

:;

;TOTAL AMOUNT

AWARDED

TO THE'

CIRCUIT

--.:. .. ~-7 .. -----_--

: $7,545.00'

$12,921.91 :

.... _-- $10,~35.46

$17,529.71

... -~-_ _~---_

$70,000.00. ; $11 9,885.13
.. ;...-:-- .... +-_ ..... -'';'_ .....

i 75,928 10,933 57,016
................2..6. -,:7-6..2..; .. --- 170,639
.................... _-

1.08%

0.15%

0'.81%

--_

0.38%
....................

--_ ...........2_.-4_2.%...

$29,917.76 $4,307.91 $22,465.90
............$. 1__0.,.5_4--4_.9..8_-
.. _.. --$--6-7-,2--3-6...5..5--

. $31,147.39 $4,484.97 $23,389.26
...........$...1..0..,. 9_.7..8.....3..~...
.._----$_70.. -,0..0--0-.0-0--

$61,065.15 . $8,792.87 ;$45,855.16
-_ .... _$-2--1-,-5-2_3....3..6--
_.... __$1...3...7. _,2-_36.....5_5--

----- ..4--34...,.0..3_0.. - ---- ..... ---6_.1.5..%. - .. _.....$...1..7. _1-,0--1-9_.9...8.... -_ .......$_7...0..,.0...0..0. _.0-0-- --_ ..$...2..4..1...,.0..1. _9-._98....

----- .. 4-3.. -4_,0..3..0-..

-.. -.. -_ .. _6....1..5..%...

.... _--$_1.7..1..,..0. 1_9--._98....

$70,000.00
.."---------------

---_$.. 2_.4. _1_,0...1..9. _.9-8--

--- .. -- ..9_8.. _,3-_37..... -.. _....... ---1-.3-9-%- -_ ......$__3.8..,.7...4..7.....5..3.... -- .......$..7..0...,0_0...0....0..0_- _.. ---$_1.0..8. _,7. 4_7.. _.5..3--

.. -_ .... -..9...8..,.3...3..7....

_.. -_ .. _--1-.-3-9-%-

$38,747.53
--------_ .. _-----

.. ..... -....$.. 7_.0...,.0_0--0_.0....0_...

-_ .....$..1. 0_.8. _,7--4_7...5..3....

46,478 . 22,764 13,911 59,911
-----------_ .... -----_ 1... _43--,-0-6_4...

0.66% 0.32% 0.20%
-.. -------0-.8-_5%.. -----_ .. _2--.0_3.%. -

$18,313.63 $8,969.65 $5,481.32
.. ......... $_2-_3.,.6..0...6.._6..1-..... _.. --$_5.6..,.3_7--1...2-2--

$22,741.29

$41,054.92

$11,138.23

$20,107.89

$6,806.53

$12,287.86

- _...........$.. 2-9...,.3..1...3......9..4. ' ..... _.. _$...5..2...,9_2- 0. _.5..6....

----_$.. 7--0-,0_0....0. -..0-.0+'; ----$...1..2. _6.,.3-_71......2_2. -

154,802

9,826

..

_-_

.......

...._22,748 .. _._~

-.

187,376 ..

--------- .. _---

2.19%

0.14%

-- .. _----_0..3...2. _%-

-----_

..

- 2.66%
_--_ ...

$60,996.32 $3,871. 72 $8,963.35
.. _ .. oo .. _ .. _ .. - - ...... _ - -
_... __ ...$..7...3. -,8-3--1-.3--9-

8,477 20,941 17,672 24,842
.... _..........1. 9_,-8-_15.. - - .............9..1..,.7_4_ 7..

0.12% 0.30% 0.25% 0.35%
_.. _......... _0......2-8-%..... __ .. _-_ 1.. ._3_0.%...

$3,340.18 $8,251.34 $6,963.26 $9,788.44
-_ .. _.....$...7...,.8...0...7. _.6-7-...... - ..$r3...6...,1-5-.0....8..9- ..

$57,83Q.99: $3,670.80
_.. _----$8... -,4-9-8--.2-1-..... _... _$....7. _0_,0....0.. 0-...0_0--
$6,467.68 $15,977.31 $13,483.17
$18,953~64
----_$... 1_5--,1..1..8_....2_1-_.........$..7.0_,..0...0..0.~0.. 0_-
~

$118,827.32 $7,542.52
--,- --$-1--7-,4_6.. -1_.5...6--
-- . _$.. 1_4--3-,-8_3.1......3..9_...
$9,807.85 $24,228.65 $20,446.43 $28,742.09
--_ ... -$--2-2-,-9_25......8..7-.. _.. _..$...1..0. _6-,_15.. 0_.-8-9--

"
SCHEDULE 1 ' " ",

,

,

PROPOSED FUNDI NG ALLOCATI ON-JUD I CIAL CI RCU ITS
,1997 VOCA VICTIM ASSISTANCE G~ANT PROGRAM'

CIRCUIT
".. ':'" ~'N..U...M...B..E.,.R...,..'....
#28
#29
#30

:

JUDICIAL

-

CIRCUIT
. . . . . . . . . . . . . . . . . . . . . . . . . 00,_ . .

MOUNTAIN,

TOTALS NORTHEASTERN
TOTALS NORTHERN

TOTALS

COUNTIES!
-.. .. COVERED'
..... _ -----~_
HABERSHAM RABUN
STEI>HENS
DAWSON HALL
ELBERT FRANKLIN
HART
MADISON
OGLETHORPE

1994
POPULATION
.......E...S..T..I.M_A..T-E.. - ....
29,556 12,238
_.. -.-.__ ... 2-4.. ~ ,7..3..5_-
.. - .......... -_66...,.5..2-9....
11,340 104,966 ---_oo_--_ .. _- .... 116,306
.. _-_oo ..................
19,110 17,451' 20,430 22,874 10,637 -- .. ---_ .......... -
-----_ ...9. 0_,-5-0-_2..

;
, :PERCENTAGE OF TOTAL,

FUNDING
ALLOCAI'ON , BASED ON

BASE AMOUNT AWAR1ED'

TO~ ,',: A[AMOUNt' AWARDED :

,POPULATION

'POPULATION

TO EACH.

;TO tHE. :

----.- .. . - -----,.. ESTIMATE " ... ..... .. .. '00'00 . . . . . . . . . .

ESTIMATE
_-~------;

(...........C..O. .U;, N-T- .Y...;.........

.......:.

~'RCIJIT
~ ... ~ ... ~ ...

",

0.42%

$11,645.89

0.1r;.

:$4,822.11

- ...................0....3..5...%.." :.

'
:

....

. .. --_ $9,746.28
_-~--~--

.. -- .. -_ .... 0_..9...4_%...

'$2(>,214.29 ,

_oo .. __ .. ...... _,,'00 .......

00'

$31,098.02,

$12;876.49.

,$26,025.49 :
.. ------~ _------~

--_

:
....

$- 7.. 0-_,,.0. _00--.0-0--"

'$42~743.J1 ' .
,$17,698.60
----_:o:o$3__5.,.7.. 7-1.....7_8--
$96;214.29
...... _oo ~ .... ""-.. __ _.. "....

t

0;16%

$4~4~8.28 '

$6,825.10

$11~293.38

.... -_oo .. _,_"1'".4_9_%_

_--_ _..........$. 4-_1.,.3..59.54....

$63,174.90 ---_oo_------_ .. _-

... _-o$o1- 0...4..,..5..3..4.....4..4....

----_ ............ --_1..6...5..%...

$45,827.82,
. . 00' 00'. .: . _ _ . . . . _ ~ . . . . . . . _ . .

.._--_oo$_7.0...,0-0...0. -._00...,.

$115,827.82 ..... ... _~--~--_

0.2r;. ,

$7,529.88 '

0.25%

$6,876.18

0.29%

$8,049.99

0.32%

$9,013.00

---_ ... _--_0..1..5..%- .. ------$-4-,_19....1.. _.2-_8...

_..

_--

..

-_

_- 1.28%
.......

-_ .... _$... 3_.5...,.6.. 6_0-.-3-2--

$14,780.89 $13,497.71 . $15;801.86 $17,692.21
- .. _-_ .. $- 8...;..2. 2_7....3_3.... --_ .. _$...7. _0~,0...0.. 0_.-0-0--

$22~310.76
$20~373.90
$23,851.85 $26,705.20
---_ ..$_1... 2_,-4--1_8....6_1--
----_$1....0. -5_,6...6. _0...3..2_..

#31

OCMULGEE

BALDWIN

41,310

0.59%

$16,277.30

$21,651.11

$37,928.40

GREENE

12,646

0.18%

$4,982.88

$6,627.93

$11,610.81

HANCOck

9,077

0.13%

$3,576.59

$4;757.37

$8,333.97

JASPER

8,981

0.13%

$3,538.77

$4;707.06

$8,245.82

JONES

21,651

0.31%

$8,531.10

$11,347.57

$19,878.67

MORGAN

13,785

0.20%

$5,431.68,

$7,224.90

$12,656.57

PUTNAM

15,619

0.22%

$6,154.32

$8,186.12

$14,340.44

WILKINSON

_--_ -- .. _---_1.0...,.4_9...0.. -

_........ -_ .... 0__.1.5. -%-

.... __ .....$..4..,..1..3..3..~..3_5._-

-- .... -_ $.. 5_.,..4..97.94....

$9,631.30
----------------

TOTALS

_- _--_ _... __ .. -_1.3..3...,.5_5-9-- .. _...... _--1-.-8-9-%- --_ ..... $__5.2. _,6-_25.. .99.... --_ .....$...7...0...,.0.. 0__0....0_0-- .......... $.,1._2-2_,6.. 25.99....

'#32

Ol:ONEE

BLECKLEY

10,753

0.15%

$4,236.98

$12,361.19

:'$16,598.17

DODGE

17,849

0.25%

$7,033.01

$20,518.45

'$27,551.46

MONTGOMERY

7,657

0.11%

$3,017.07

$8,802.16

$11,819.23

PULASKI

8,238

0.12%

$3,246.00

$9,470.05

: $12,716.06

TELFAIR

11,579

0.16%

$4,562.45

$13,310.73

$17,873.18

WHEELER

--- -- 4,817
.... ..;_ .. _----_ .........

o. or;. ....... - ..................

.. ............$...1. _,8-9-_8....0_3_ ..

-----_ $....5. _,5-_37.......4_2_ ..

... ......

$...7...,.4...3...5.....4-5

TQTALS

...... _----60.. -,8.9-3.... .. - ... _- .. _-0--.8_6.%..... -_ .......$..2..3. -,9..9_3--._55.. - --_ ..,__$7.. _0_,0....0.. 0_.-0-_0 .. ..._---$--9_3.,.9..9- 3.....5...5....

#33

OGEECHEE

BULLOCH

47,835

0.68%

$18,848.33

$33,145.42

$51,993.75

EFFINGHAM

30,499

0.43%

$12,017.46 '

$21,133.11

; , $33,150.57

SCHEDULE 1 : .' . ,

, ''

."

. PROPPSEDFUNDING ALLOCATION - JUDICIAL CIRCUItS :1997;,:V' O,C',A VIC't'lM' ,AS.SIS-,TANCE GIR!A-N"T PROG.RA.M." "

'.,

.-"4o""" . . . . . . -. . .'..

JUDICIAL ,CIRCUIT
.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
TOTALS

COUNTIES
--- C.. O- V..E..R..E..D.... _..
JENKINS SCREVEN

1994'

POPU~ATION

" ESTIMATE

.. .. -.- .... -"'!""-"" _ ....

8,563

-

-

.'..

-----1_4.,.1_2-6-,

. -- .... _1--0.1..,..0..2...3....

FUNDING,

'P.ERCENTAG~

ALLOCATION

OF TOTAL;

BASED 'ON

POPULATION

POPULATION

.'+ E..S..T..I.M...A...T..E. -.-"

: ESTIMATE
.---~------~~----

0.12%

$3,374.06

......... _- .. _0-_.2.0. _%.. .......... _$-_5.,.5_6-6-.-0-4--

.. .............. 1-.-4-3.%... -- ........$...3. _9,-6-0--5-._89....

BASE AMOUNT AWARDED TO EACH COUNTY
_oo......... _---------
$5,933;40
..- ........$_9--,-7_86.....0_7--
$70,000.00
..oo .............. - .... - .......

TOTAL AMOUNT::

AWARDED . '

TO THE, " ;

CIRCUIT __ __ ____ :~

~~

~_lj,

$9,307.46 ; '$15,354.11 :
--" -$iii~:8ii5 :8~-:
.. --~_ _--~-----~_.

#34

PATAULA

CLAY

'3,455

0.05%

$1,361.37

$4,612.03

$5,973.39

EARLY

12,084

0.17"10

$4,761.43

$16~ 130. 74

$20,892.16:

MILLER

6,234

0.09%

$2,456.37

$6,321.67

$10,778.04

QUITMAN

2,377

0.03%

$936.60

$3,173.02

$4,109.62

RANDOLPH

8; 130

0.12%

$3,203.45

$10,852.61

$14,056.06

SEMINOLE

9,258

0.13%

$3,647.91

$12,358.36

$16,006.27

TERRElL

--_ .. _---1-0,..9...0-1- .. .... _..............0.....1_5-%- ----_ .. $__4.,.2__95.....3...0.... .. .........$_1-4-,-5-5-1--.5-7-- ...........$..1...8..,.8...4..6.....8.'7.. ""-

TOTALS

52,439
.. -------------

0.74%
.. oo ...... - . . . . _ _ . . . . . . . .

-----$--2-0.,.6-6-2--.4-3--

.. .........$.. 7_0--,-0_00.. _.0-0- ..

-- .......$..9..0. _,6_ 6.. 2__.4..3....

#35

PIEDMONT

BANKS

11,052

0.16%

$4,354.80

$9,849.89

$14,204.69

BARROW

34,414

0.49%

$13,560.08

$30,670.64

$44,230.92

JACKSON

.... _-- .. _3.. 3__,0..7...7...

0.47% .. - .... - .. - ............

---_ ..$.. 1_.3..,..0. 3_3.. _.2-6--

-- ......$...2..9...,4__79......2_7--

--- .....$..4...2...,5_1--2_.5..3-~

TOTALS

_.... _---7--8-,5..4..3_..

.. ...............1. ._1-1-%-

....

'--_

_- $30,948.14
.. - .... .. - ....

-

.... _.....$..7. _0,-0--00.....0..0_-

-----$-1_0.0..,..9..4. 8- ...1..4_..

#36

ROCKOALE

ROCKDALE

_.. __ .. _-6-2-,-0-3-2--

0.88% .... - .... _............ -

- .. - .. _$.. 2_4--,_44.. 2-_.3..5.. -

...........$. 7__0.,.0--0-0-._00.. -

.. __ .. _$-9--4-,_44...2....3..5_-,

TOTALS

-_ -_ ---_ .... _6...2..,.0_3-2--

0.66% ------ ............ -

..... __ ..$...2. _4.,.4_4- 2.. -.3-5--

............$. 7_.0..,.0__00.. _.0-0--

..........$9.4. ,44.. 2.; ...3..5_....'

#37

ROME

FLOYD

- ----_ .. _8.. 3_-,2_8..4_-

1.18% .. - .. - .. _..............

_.. ~~ ..$...3..2. _,8--16.. .2..3_-

...........$...7...0..,.0.. 0_0... _.0-0--

--_

...$.. 1_0-2--,8--1-6_.2..3_~'

,
:

TOTALS

_........ -- ..8...3..,.2_8-4--

----- .... _1......1-8.%...

$32,816.23 --------------- ..

...........$..7. _0-,0--0_0...0_0--

----_$1...0..2. _,8-1- 6..,_.2..3..

: -

#38

SOUTH GEORGIA ,,'

BAKER

,3,692

0.05%

$1,454.75

$3,369.18

$4,823.94

CALHOUN

:4,940

0.07"10

$1,946.50

$4,506.06

$6,454.56 "

DECATUR

26,223

0.37"10

$10,332.60

$23,930.15

$34,262,75

GRAOY

21,165

0.30%

$8,339.60

$19,314.40

$27,654.'01' "

MITCHELL

_--- .... _-----20.. _,6_8..7.... _............ __ 0.. ._2-9.%... :.. _~~ .. _$-_8.,.1.. 5_1-.-2-6-- -----_$1...8..,.8...7..8.....2..0.. - ...... _...$. 2_.7..,.0-2...9. .46,

TOTALS

.. -_ ..... _... 7__6.,.7..0...7. - .. _-- .... ---1_.0..9-%- .. _.......$..3...0..,.2_2_ 4.. ._7..1.... ...........$. 7_.0..,0-_00.....0...0.... ... .......$. 1_-0.0. _,2..2_4.....7..1.. -

#39

SOUTHERN

BROOKS

COLQUIT

j.

ECHOLS

LOWNDES

15,582 37,530 2,187 62,179

0.22% 0.53% 0.03% 1.16%

$6,139.74 $14,787.87
$661.74 $32,380.83

$6,134.16 $14,774.43
$660.96 $32,351.39

$12,273.91 $29,562.30 $1,722.70
$64,732.2~

SCHEDULE PROPOSED

1.: FUNDING

. ALLOCATION

.

JUDICIALCIRCUIT!i

1997 VOCA VICTIM,AsSISTANCE GRANT PROGRAM

CIRCUIT . .... _N-U-M- .B..E.R_--_ ..
#40

JUDICIAL
--_ ...C. _IR..C__U.I.T_-----
TOTALS SOUTHWESTERN
TOTALS

COUNllES .. _--CO..V...E..R..E..D.... _..
THOMAS
LEE MACON SCHLEY STEWART SUMTER WEBSTER

, 1994 POPULA1l0N ESTiMATE
-"00-"--""--"-'"
40,336 .. -:- ......... ---- ......
.......... _1--7_7.,.8_1-4--

18,967

13,147

3,730

5,472

31,347

----_

..

_

2,255 -------

-_ .. _...... 7_4--,9-_18....

PERCENTAGE OF TOTAL: POPULATION .....E...S..T...I.M...A_T_E.......

..........

-'

..

.;.

0.57"10
..........

2.52% -----.;.-----_ ..

0.27% 0.19% 0.05% 0.08% 0.44% 0.03% -----------_ .. .. - .............1. ._0.6..%...

FUNDING ALLOCATION BASED ON POPULATION I
_-_ ESTIMATE
................... .........
$15,893.51 ----00-00---------
$70,063.70
........................ ....1_ ..
$7,473.53 $5,180.29 $1,469.72 $2,156.1:2 $12,351.60
$888.53 .......................... .. -,- ..
$29,519.Z9
. . . . . . . . . . . . . . . . . . . . . . . . . . 00 . . . .

BASE AMOUNT AWARDED TO EACH
_.........C.O_U-N-T-Y-- ....... -
$15,879.06 - .. ---00_---------
$70,000.00 ----------------
$17,721.91 $12,283.96 $3,485.14 $5,112.79 $29,289.22 $2,106.9,7 -- ..... ---------- .... $70,000.00
.. ..........................,....

TOTAL AMOUNT AWARDED TO THE
.. _-_C--I0R0C-U--IT___ -_ .. $31,772.58
---------------$140,063.70
----------------
$25,195.44 $17,464.25 $4,954.87 $7,268.91 $41,640.82
--_ .. _-$-2--,-9-9_5...5_0_ .. .. .. _.....$..9...9...,5_1--9...7..9--

#41

STONE MOUNTAIN

DEKALB

577,787 --------------

8.19% -------------

........$...2..2..7..,..6..6..4. ...2..'6- ..

$70,000.QO -- ...... - ....... - .. -----

- ......$--2.9. -7.,. 6_6-4--.2-6--

TOTALS

------_57...7..,.7..8...7...

8.19%
..........................

.........$. 2_.2. -7-,_66.. 4_...2_6_ ..

$70,000.00 _..............................

.. ......$...2..9..7...,.6. 6_4-.-2-6--

#42

TALLAPOOSA

HARALSON

23,014

0.33%

$9,068.16

$14,213.94

$23,282.10

PAULDING

55,718

0.79%

$21,954.1(5

$34,412.64

$56,367.09

POLK

---_ .... _3--4-,_60..6....

-_ .. _--_ ...0....4_9_%..

_.... _..$...1...3..,..6..3...5. _.7_3....

$21,373.41 --------- .. __ ...... -

.._ .. --_$3...5..,.0_0-_9...1..5_..

TOTALS

--- .. __ 1.. _1.3..,.3..3...8. -

----_ .... _1.. ._6_1.%... --_ .. _$.. 4__4.,.6..5_8--.3-_5 ..

_...... _$.. 7_-0_,0.. 0_0.....0_0--

$114,658.35
----------_ ...... _..

#43

TI FTON

IRWIN

8,570

0.12%

$3,376.82

$8,086.87

$11,463.69

TIFT

35,494

0.50%

$13,985.6.3

$33,493.03

$47,478.66

TURNER

8,905

0.13%

$3,508.82

$8,402.98

$11,911.80

WORTH

- - .... -----_21...,.2..1_3_ .. ..... .... ~ .....0....3..0..% _..........$_8.. _,3..5.. 8--.-5;2_ .. ........ _$-_2.0..,.0...1..7....1_2.... .. .... _...$. 2__8.,.3...7..5....6_4.. -

TOTALS

74,182 1.05% $29,229.719 _ _.. ............................ ......... ...........

.. .. oo .. _ - _ ............... __ ..

- .... __ $..7...0..,.0..0...0....0..0_..

$99,229.79 .. .......................... _..

I

#44

TOOMBS

GLASCOCK

2,346

0.03%

$924.39

$3,286.37

$4,210.76

LINCOLN

7,916

0.11%

$3,119.1;3

$11,089.05

$14,208.18

MCDUFFIE

21,217

0.30%

$8,360.09

$29,721.63

$38,081.73

TALIAFERRO

1,821

0.03%

$717.53

$2,550.93

$3,268.46

WARREN

6,108

0.09%

$2,406.72

$8,556.33

$10,963.06

WILKES

............ _1-_0.,.5..6...2....

0.15% .. _................ ---

- ......... _$...4. _,1..6.. 1_....7..2.. -

_........$_1...4...,7_9-_5...6...8. -

.. _.. __ $...1..8...,9_5-_7...4..0.. -

TOTALS

---_ -_ --_

........

49,970 - ........ _..

................ 0__.7.1..%...

.. _.......$..1..9...,.6_8...9..._~..8_..

...........$. 7_.0..,..0. 0-0.....00..

--_ .. _$.. 8-.9...,689.5..8....

#45

'> WAYCROSS

BACON

BRANTLEY

10,379 12,342

0.15% 0.17"10

$4,089.~2
$4,863.09

$6,369.83 $7,574.57

$10,459.45 $12,437.66

iSC'HEDUL'E 1 ' . .. .'

PROPOSED FUNDING ALLOCATION -JUDICIALCIRCUITS:

1997'VOCA VI CTlMASS ISTANCEGRANf.PROGRAM

' . ' - ," "

" " . ,., ',- .: . , - ":'j . .

:CIRCUIT

,JUDICIAL

NUMBER

CIRCUIT

-.---: ... -,--~ "':........

. -.-~--"--~-------

TOT~LS

1994

COUNTIES --_ C... O__VE...R..E...D....._-

" POPULATION
.. _...E..S.T-I-M_.A..T...E........

CHARLTON COFFEE PIERCE WARE

9,232 32,038 14,437
. ----- ..3...5. -,6_3..0....

114,058

..,;.------;...oo!- ... ---

PERcENTAGE OF TOTAL POPULATION
.. -E..S-T..I_M_A..T...E........
0.13% 0.45% 0.20%
--- .. ----_0..5...1...%... -----"--- 1.. ~--6-2-%'

: FUNDING ALLOCATION BASED ON . POPULATION
--..... E_S-T-I.M...A...T..E...........
$3,637.67 $12,623.87 $5,688.58
---_ ...$..1...4. _,0_ 3.. 9_.-2-2--
..........-$...4..4. _,9_4.. 2__.0..5....

BASE AMOUNT . AWARDED'
TO EACH
..- ----'C"O..U.. N~_lY..............
$5,665.89 $19,662.45
.$8;~60.3?
----_$...2..1. _,8..6--6,..9..4.. $70,000.00
_;.. ____ ~ ___ M __ .. __

_.. --_._---~,~~~-~~ :
$9,303;56 $32,286,32 $14,541\;90 $35,906,16 ".:
.. ~~--------- _~--~
.........$...1...1..4...,9-:4- 2... -.'0..5.....'

#46 :

WESTl:RN TOTALS

CLARKE OCONEE

90,257
------ ...2..0...,.1..9_4-..... -_ .. _1--10.. -,4-5-1....

1.28% 0.29%
00 .. _ _ _ _ _ - - - - - -
-........ _--_1....5.7""'1'\'0'

$35,563.79
-- .. -_ ..$-7... _,9_5.. 7--.0-0--
$43,520.79
----------------

$57,201. 75
-- -_ ..$...1..2. -,7-'9. 8-_.2..5.....
-----_$7...0. _,0..0--0_.0..0.....

$92,765.53 $20,755.:26'
-------------,--- .
$113,520.79
----------------

STATEWIDE TOTALS

ALL CIRCUITS

7,055,336
==============

100.00%
-------------

$2,780,000.00
================

----$----3--,2--2----0--,0--0----0--.0--0----

$6,000,000.00
=====~==========

'. ~:. .

.;

- -- ....--APPENDIX B

GUIDANCE ON

.PREPARING A

SUCCESSFUL

REQUEST

FOR

..... ,.....

-'''_.".-'

-,-

,

- ~_._

.

PROPOSAL

.... .

"...

,.

".'

. -.-.,'.

."

.'--.

.-. -
,-""",,,

-, ";----:

PART 1--.
THE NEEDS ASSESSMENT

SECTI-ONl: ASSESSING EXISTING VICTIM-.NEEDS AND SERVICE-Sm--THE COMMUNITY
--If"is recommended that assessment takes place prior to the initiation of a victim service program in a community and that it is then updated as needed. While it is advisable to conduct a reassessment 'annUally,-the.scopeofthe reassessment maybe far more limited than in the original assessment.

Section Ll: - Implementation Steps

- _. (1). Establi~han advisory body to oversee the needs assessment of victim services in the . - - community;.Jdeally the advisory body should be drawn from the broadest base possible. A broad base promotes inter-agency cooperation and provides a better picture of the needs and resources in a community.

(2) Dejinegoals ofthe assessment. The goals ofaneedsassessmel1tshouldbe cleady identifi~d.

and written.

.

.

--

.(3) Dejine the scope ofthe assessment. The broader the scope ofthe needs assessment, the more useful it will be in community wide planning.
(4) jmplem~nt assessment ofneeds a.,!-d services.

a) .. Identijysourcesojdata to be usedfor the needs assessment portionofstudy. The - more different types of data that are used, the more likely it is that the assessment will reflect what is going on in your.community...

b) Identify sources ojdata to be usedjor the services portion ofthe study. Seeking information from the service agencies themselves is.a must as is-information.from those who have beenserved. Another dimension to consider is the perspective-of
other professionals and service providers that w()rkiIi r~lated fields. . .- C c ;

c) Identify the individual or group to do the assessment. tt is usually more useful to have an outside group or individual do the assessment.

d)--J)ecide upon guidelines jor analysis ojdata. What are the standards for interpreting . J1J.ecompilation of data?

e) Set theschedulejor assessment. It is important to review and conduct needs and -.se:rvice assessments on a regular basis.

:_-::;~-Establish a budgetjorthe assessment. If an assessment budget is not a part of the reguiaraction :plan Jor -the organization, it will often not receive the attention it
deserves: -

B-1-

", _....

Performance Guidelines for the Assessment

(1) Memqership ofthe advisory body. The more groups that are represented ifithis.body,the . better.

')-{2)-.chetfule.for'-advisorybcidy'-smeetings.- The advisory body should confer as often as necessary to ensure that there is a quality assessment product.

.

-

.(3)' . Goalstor the assessment. All ofthe following goals ar~ le.gitimategoals for: theassessment:

.

identification of gaps in services or popul~tionsserved; .



documentation of accomplishments and problem areas in service delivery;

... monitoring and redefinition of service priorities; and,



defining the basis for a long-term plan and annual action plan.

(4)..cope ofthe assessment; The assessment will be improved as the scope is broadened. (5}.cType o/dcl:fa usedfor needs assessment. ThefolloWirigtY}Jes ofdata are usefuf:~ .



police report data;



volunteered testimony from victims and others in a community through

hearings;



e}{isting research data and newspaper reports; and,



victim surveys in the community.

.The more sources of data used, the more useful the needs assessment.

... (6)' Types ofdata usedfor service assessment. The following types of data are useful:



questionnaires or interviews of all victim-serving agencies in the community

that summarize the scope of their services;



user questionnaires or interviews of selected victims;

.... .



questionnaires or interviews of service providers regarding their colleague

agencies; and,



local, state,. or .federal records and documentation of services provided

through required reports.

. _.. . The-effort \Vil1t:>e Unproved ifnianydifferent data :?ourcesar usedeffectiydr.-

.(7) Individuals or agencies condu~iing the ~ssessment. In.-h~~eassessirlentsare bft~n thei~~t
useful iftheiarenot conducted with an outside consultant. They are vulnerable to bias and
accusa#0I?-s ofself-!ntere::;t.. Jfariol.itsidec()nsultantts used, they are improved.. If the"

B-2

., - .

.,

-'"

.

consUItantissripplerriented with outside intemew~rs"theassessirietri:s:~anbe:eYen:more::-...

useful.lfresourcesare available, it is most useful to hire an outside aSsessment team.

." (8) Standards foral1alysis of data. .Standards should be drawn from those promulgated by
.relevantstate, federal, or outside organizations. However, if they are the basis for analysis, tiH~yshouldbe modified to reflect specific local needs.

.... _...

.

. (9) .Schedulefor assessments. A NEEDS ASSESSl\1ENT SHOULD BE MADE PRIOR TO

THE INITIATION OF A PROJECT.

:. tkeneetfiassessmentshould determine the type ofproject to be implemented-not the grant program orfunding source. DO NOT TAILOR ORALTER YOUR PROJECT(based on existing .. needs) TO :BE ELIGIBLE FOR FUNDING SOURCES.

.I'o:r...9ptirrlal-r.esu.lts,the needs assessment -should be based on the community or the jurisdictions to .be served. The needs asses~mentwill:.l::l~cessitateinteraction with other service providers in the target area, which in turn, will accomplish the following objectives:

1& identify ne~ds in your community;

.. 1& identify whatgaps exist within the community regarding the provision of services to victims;

... 1&

determine what your respective role is in the provision of services to victims within the community; and,
help you establish a working network ofserviceprovidersforrefemils,cross~.. :~." . .training, sharing of ideas, and so forth.

...... ;:... :....

.:.!......

.

..

'Ii.

PART II

-._ .. - '

.

."

.. ..;' ,~., .._: :_' .,,'- ... ,',.,....

THE

REQUEST

FOR
-.
PROPOSAL

;" ... _'....... ,. . - ....

.,..

v

c'





"

,

. P

............'

',' c.
'...

. ."

.

.. 'P.-

,.'. '.. -

.. _ .

"""'INTRODUCTION" .
Preparing a Requestfor Proposal (RFP) for funding under a specific giant program begins With the grant writer developing a particular "mind-set" or approach. Specifically, this is a grant not an ',. e.J).titlement. ,Both of these terms can be defmed as follows:
granHanawaid toa state, unit oflocal government, or private organization at the discretion ..' oftheawar4ing agency or on the basis of a formula. Grants~e u~ed to supp()rt a public
purpose.
entitlement-t(l) aright to benefits specified especially by law or contract; and/or (2) a government program providing benefits to members of a specified gioup.
Thekey'distinctionbetweel1thetwodefmitions is that you have aright to an entitlement not to a grant.SubmittitIg an RFP under a giant program is a competitive process. Thus, the applicant will beeva.Iuated upon certain criteria established by the awarding agency.
":When you apply for a giant, you virtually give away your rights because you have to certify that you'll comply with whatever requirements the awarding agency desires to impose upon you. These requirements or "strings" attached to a giant basically take three forms, which are:
+ Federallegislation that establishes the giant progiam;
,+ Program Guidelines established pursuant to the legislatio.n passed,by.Cougiess; and,
+ Special Conditions and/or Certifications.
Therefore, in order to receive this, money, the applicant must agiee to do whatever the awarding agency requests of you.

SECTION 1: DESCRIPTI()N OF THE PROPOSED PROJECT .

Sctionl.1:Step One

The first step the.giant writer shcnild takeinpreparing theRFP.is to present the review.erWith some , .1Jac~giouridiri.fo~tionregardingthe problem(s) to be addressed by the progiainorproject.How . ,. 'is this accoll1pllshed? Uiillzin.gdata gathered 411ringthe needs assessment process,.fue:gfantwriter .
,",' should provide the reviewer~thanoverview of the4e.eds~wi1:J:J#1thecoIl1ll1UD.ity.aws en as how" '.'
.t4e~erieed~\V~i:e. detel1l1ined--:.:.the nee4.s asse_ssmenq)~ocess... ' . . .. _

:'.Thegiantwritetsh,ouldtrYto answer the following. questions when making this statement.

.. ~':.- ;..

.. - . '

-,"', ; ~

'.. ....

",'.

.

.... : .'. . '

.' .'.

.'

." ., . .. ..

..-

B-4

IQ" How important is the problem(s)? To whom?

IQ" H9wis1:hi.sproblem(s) affecting the community or targeted area to be served by the project?

IQ" Jf.aveanyattempts bt'?~n made in the past to address this problem(s)? Any successes or failUres?

HelpfulHin~s:

1. Attach any documents, if available, to support claims and/or contentions made in this statement. If surveys or studies are cited, then identify them through an attachment or within the . body of the statement.

. :,

.

.."

.. ',...

.

2. Avoid broad general statements regarding the problem(s) ona.

national basis, unless yC:)U are able to relate the national issues to .

the local issues to be addressed.

3. Do not underestimate the utilization of actual "worst-case" scenarios. This type of data grabs the reader's attention and helps to impress upon himlher the importance of your proposal.

Common Error:

The applicant becomes so engrossed in describing what is transpiring within th~ countrythattJ:u~yfail to describe what is happening in th~ir own area. This results in the applicantfailing to effectively establish a need for the proposed project as well as the initial credibility with the reviewer is diminished.

Section 1.2: .Step Two

In this step, the grant writer should attempt to accomplish the following two objectives:

1. Identify existing gaps and priorities within the community regarding victim services

.Jdentify which missing services are appropriate for your agency to implement now
in . and the future '(this will show the reviewer that your agency has done some
., strategic planning and also plants the seedforfuture fUliding requests),andwhich
are appropt1ate for oth~r. groups..

. The grantwriter should make sure that statements made in this ~!~P.!,~I."~latewith the need(s) previously identified.

. A sttong presentation.inthis area shows the reviewe.rth~fyour '

agencY

has

done

athoroug'h

analysiS

ofserrice.av~il~bilitYW1thin-

.. .'.'

: ',....:

." ..

B-5

the community. Also, the applicant demonstrates a high degree

of coordination and cooperation with other,service providers

,.

within the target area to be served. CRITICAL FACTORS FOR

FUNDING DECISIONS MADE BY CJCC.

3. Do not underestimate the importance of support letters, interagency agreements, memorandums of understanding, written protocols, and so forth. These documents are crucial to reiterate to the reviewer all the planning and coordination within the community that has previouslytranspired~

Common Error: Applicants fail to address these issues, which in turn, seriously detracts from the RFP because the cohesiveness is lost from step one.

Section 1.3: Step Three
-"
In this step; the grant writer's objective is to analyze and identify the barriers and/or obstacles ,hindering the implementation of this project. THIS IS A CRITICALSTEP-BECAUSEHERE IS
WHERE THE GRANT WRITER BEGINS TO LAY THE FOUNDATION FOR THE FUNDING REQUEST.

It is crucial that the grant writer ensure that the barriers identified in this step correspond with budget line items within the funding request or budget.

Helpful Hint:

Go ahead and prioritize the barriers and/or obstacles to prepare fora funding recommendation less than what was requested.

Common Error:

Applicants fail to "tie in" this part of the RFP with the proposed project's budget.

Section 1.4: StepFour

,Here is where the grant writer will actually describe the program or project tobe implemented by .addressing the following issues:

.The specific situation or problem to be impacted by the project.

'The need for theproject,emphasizing practical outcomesandresults.

."

-".

..

'What ~e.!Y'ices are going to be provided. "

".",..

.. ','~Who willbenefitfrom theprbvislon ofthese services and the implementation ofthis

". .-..- ... ' " h .

.

project.

B-6

.Basically, the grant writer wants to demonstrate how this proposed project addresses the problem(s) .fuld"ldentifiedlleecls within the coninmnity, while overcoming obstacles or removing barriers ...... ",;allowingtheproject to plug exiSting gaps in victim services deemed appropriate for the applicant
tC) proyide.

.Helpful Hint:

It is crucial for the grant writer to do a thorough job in presenting the first three.steps, so this step logically flows into the RFP.

.. Common Error:

Theapplica:nt fails to define the purpose of the project, which usually is the result of . a poor foundation [i.e.,problem(s), needs, obstacleslbarriers, existing gaps, etc.] being laid.

SECTION 2: PROJECT EVALUATION
In.orderto assess the effectiveness of a project, criteria which define an effectively managed project ." must first be developed. There are four criteria which defme an effectively managed project. They define a set of ideal conditions for project implementation and perfonnance. Since the criteria describe the ideal, the relevant question is, "To what extent does the project achieve the four criteria?"
A brief description of the FOUR criteria follows:
1. Acceptable Description ofGoals and Objectives: Goals, the end results that projects pursue, are realistic and clearly stated. Project objectives (the effects or results to be achieved by the project in pursuing its goals) are both measurable and achievable.
2. Linkage Between Project Activities and Objectives: The project has sufficient and appropriate activities in place to achieve the objective (results) expected by project managers. "Sufficient and appropriate activities" means there is evidence that the .. existing pattern ofproject activities can produce the results expected. In other words, the linkage between projecfactivities and objectives is plausible.
3. . Peiformance Information: Perfonnance measures are developed" which signal 'whether-and/or to what extent the project is meeting its objectives (achieving expected results). This information is obtained by measuring the project's actual results,then comparing them with the project's expected results.
4. "Acceptable Peiformance: The project meets or exceeds the expectations (objectives) set for it, and its actual performance is acceptable to pr()ject managers and oversight officials. This criterion recognizes there may be times when a project does not fully
....
achieve its objectives (due to unforeseen and uncontrollable events), but is
. B,-7

nevertheless considered to be performing successfully~
"}t is crucial that the grant writer ensures that identified goals, objectives, project activities, and performance indicators correlate with previous parts of the RFP.
1. Evaluation should be addressed and considered at the beginning --"of"ihepfanning process not at the end of the project. It is crucial that the applicant develop an effective way of measuring the project's results. Thus, this should be started during the initial stages of considering a project---not at the end!
2. Attach any drafts ofdocuments to be utilized when conducting an evaluation ofthe project's effectiveness. This will demonstrate to the reviewer that you have done some preliminary work in developing an evaluation component for this project~
Common Error: Applicants generally fail to even address this issue in their RFPs.

GOALS
t
OBJECTIVES
t
ACTMTIES
t
PERFORMANCE INDICATORS
t
ACTUAL PERFORMANCE
t
ANALYSISIINTERPRETATION
t
FEEDBACK/CORRECTIVE MEASURES

cSECrION3: THE PROJECT BUDGET

cccW1ien (J.eveIopmg the"ptojecfS"Dudget, the grant writer shriUldmstbe(f9ine f~liar with the total

- cresourge"allocationprocess for the agency applying for the grant." Then, the grant cwriter shoUld

"determinehowtheptoj"ect'sbudgetfits into the resources available to the agency. However, it is

"c" ""critical thafthe agencynof become dependent upon federal sources for the majority oftheir funding.

. '."

",

-'.

.

.. '-

.

Thefollowing"gmdanceshouldaid applicants when developing and presenting the project's budget.

.- ._ . . :~.'

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.

~'.'.' .... -.Developa working knowledge of what costs are allowable.under federal programs. .....,._ '_'-_"';";""'-,.'. c~:';':=_-,..

" ~ . Detennine what costs are appropriate and reasonable for the project, as dictated by the Grant

Pro.gr~ Guidelines.

'

,Try toensUre.that the project's budget is as complete as possible---all items necessary for the _:.:~.Pr9j~9le~iIich.1clecl,as well as adequate itemization and detail is provided.
':~. Establish a"threshold" to determine where acceptable or unaccepta.ble cuts can be made in
the project's'budget,- if necessary.

1.' .' Present the' reviewer with a current set of financial statements. , This will enable the reviewer to see what resources are available to the agency, and why the agency needs the federal dollars to implement this project.

2. It is crucial that the applicant give the reviewer as much detail as possible with the budget.to determine what costs are allowable. Ifthe applicant fails to do this, it gives the impression that certain amounts contained within the funding request are without substantiation.

3. Try to be as accurate as possible when ,requesting funds. Specifically, do not make "ball park" estimates. This can give the reviewer the impression that the budget is "padded."

Applicants fail to correlate their funding requests with existing obstacles to be overcome to implement the project.

2. NO BUDGET ITEMIZATIONII!!! .

"SECrION4:CLOSING COMMENTS

Befot~':'de'Vei6pmg-anapplication'fofrederal assistance, an organization should consider several

as'pect~of grcmt funding that will affect the organization. Receipt of grant assistance. has both

... posi#ve.llllcl negativefeafures. While it is obviousthat.the [maIlciaLsupport.is usuallyneeded and.

."." . -,wanted, .there are several consequences that recipientsniustunderstand. _The organization shorild

,-.c'oriSider what-H"nieans to receive federal funds. Because the federal government is the largest ....'.".'.-.","-' "-":-~6l.lice.ofghili.ffuriCl~.m the United States, th~reis an obvious benefit to receivirtgFederalaid---

i:,assurance:that1fJ.e grantor willcontirtue to support the same types ofactivities on a long-term basis.

, "-:J-i;oweyer:,t1l~~~g~tiy~coris~querices ofthis atrangementare not often understood. Discussed below

+:_-.'aifpot,entiaIproblems1p.atcanresultfrom receiving federal furi.ds.

,"

B-9

LThe prioritieso!theorganization seeking the funds are likely to be skewed. Activities that
." a .grantee may want to complete_ or undertake can be diverted if federal funds are made availa'ble-for'activitie-s for which the grantee may have had less interest. Further, many . fe<ieral grant programs -require matching federal funds with a specific percentage of local :dollars. For an organization with limited resources, this can have a pronounced effect.

2>" Grtinteeorgiiiiizati()izSoftimbecorrie dependent on the grantor agency. Because the federal
-govemm.ent awards the grant money, the grantee organization assumes a role that is subordinate to the grantor rather than one that is co~equal.

-

"

".

. . .

3._Th.eestablishment of grant-supported activities withinanorganizationo/tf!n brings a

commitment to providing new services. It is difficult to end grant-supported activities once

theybegmbecauseprojectbeneficiaries are convinced of the need for the services, or

:-personnel hired for the project have a vested interest in continuing it. The result is often a

corifrontiltionbetween project beneficiaries and staff, and legislative bodies at the local and

national levels.

. The potential m~gative aspects offederal funding should be considered before the application process . --. --begins~Thetwoareinterrelated and are often not seen as such until after the grant is obtained or the
--. grantactivit)r is well underway.

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