1997 Edward Byrne Memorial Drug Control and System Improvement Formula Grant Program, program announcement and request for proposals

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Program Announcement and Request for Proposals

1997 Edward Byrne Memorial Drug Control and
System Improvement Formula Grant Program

Administered by the Office of the Governor Criminal Justice Coordinating
Council

Zell Miller Governor
Martha Gilland Director

Application Due May 16,1997
This program is sponsored by a Grant awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. The Bureau ofJustice Assistance is a component ofthe Office ofJustice Programs which also includes the Bureau of Justice Statistics, National Institute of Justice, Office ofJuvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the Crime Act Program Offices.

Zen Miller Governor

OFFICE OFTHE GOVERNOR
CRIMINAL JUSTICE COORDINATING COUNCIL
503 Oak Place Suite 540 Atlanta, Georgia 30349 TEL. (404) 559-4949 FAX 559-4960 TOY 559-41n

Martha Gilland Director

March 14, 1997
FOREWORD
This booklet contains the guidelines and application information for the 1997 Edward Byrne Memorial Drug Control and System Improvement (DCSI) Formula Grant Program which is administered by the Criminal Justice Coordinating Council (hereinafter "the Council"). This program is administered on the federal level by the Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice.
The Program will provide Georgia with federal funds for drug enforcement projects and other improvements to the criminal justice system. The Council's Crime Control and System Improvement Advisory Committee finalized selection of these program areas through a planning process which utilized surveys and recommendations of representatives from all components of Georgia's criminal justice system, together with comments received in public meetings ofthe Council.
The Council wiD offer an applicant's workshop on April 2, 1997, in Forsyth at the Georgia Public Safety Training Center to assist applicants with meeting the May 16, 1997 submission deadline.
We trust these federal funds, in combination with local and state funds, will be beneficial in implementing several new projects, as well as continuing and expanding some projects which have previously received support. Should you have questions concerning the program, please do not hesitate to contact our office at (404) 559-4949.

AN EQUAL OPPORTUNITY EMPLOYER

TABLE OF CONTENTS

Application Schedule PART ONE: BYRNE FORMULA GRANT PROGRAM GUIDELINES
Introduction

Section:

Page:

1. History and Evolution of the Byrne Formula Grant Program

1

Subsection: 1.1 OffICe ofJustice Programs

1.2 Bureau ofJustice Assistance

2. Promoting Goals of the National Drug Control Strategy

3

Subsection: 2.1 Comprehensive Drug Prevention and EarlJ! Intervention

2.2 Reduction ofDrug-Related Crime and Vwlence

2.3 Reduction ofHealth, Welfare, and Crime Costs Resulting From Illegal Drug Use

3. Byrne Formula Grants and the Role of the Administering Agency.......................... 5
Subsection: 3.1 Formulafor Distribution ofFunds 3.11 Eligible Applicants 3.12 A&cation ofFormula Grant Funds to States 3.2 Overview ofState AdministeringAgency (SAA) Responsibi/itks 3.3 SAA Organization 3.4 Use ofAdministrative Funds 3.5 Match Requirements 3.51 Amount andAuthorized use ofMatch Funds 3.52 Nature and Sources ofMatch

4. Legislatively Authorized Program Purposes

9

5. Statewide Strategy for Drug Control, Violence Prevention,

and System Improvement

10

A

Section:

Page:

6. Subgranting Byrne Formula Grant Funds

10

Subsection: 6.1 Announcement ofFunding Availability

6.2 Passthrough ofFunds to Units ofLocal Government

6.3 Forty-five Day Rulefor Review ofLocal GovernmentApplications

6.4 Period ofProject Support: Four-Year Rule

6.41 Changes in Program Concept

6.42 Exceptions to the Four-Year Rule

6.43 Relationship ofthe Rule to Program Concept

6.5 S4A's Responsibilityfor Monitoring Subgrantees

6.51 Fiscal andAdministrative Monitoring

6.52 Programmatic and Evaluative Monitoring

7. Assessing the Effectiveness of Byrne Formula Grant Programs

16

Subsection:

7.1 Scope ofthe Evaluation Mandate

7.2 Evaluation Methodologies

8. Improvement of Criminal Justice Records (CJRI)

18

Subsection: 8.1 The CJRI Requirement

8.2 The CJRI Plan

8.3 Criminal Justice Records Improvement Requirements and Goals 8.4 Coordination with NCHIP Program Required

8.5 Priority Local Projects Eligiblefor 1997Byrne Funding - Live Scans

8.6 Projects Eligiblefor NCHIP Funding ofLive Scans

8.7 Application Requirementsfor Local Live Scan Projects

8.8 Standards Requiredfor Live Scans
8.9 Application Deadline - Live Scan Projects OnlJ!

8.10 Eligible Live Scan Costs

8.11 Priority in Award ofLive Scans

8.12 Ineligible Costs - Recurring maintenance and Operating Expenses

8.13 AFIS Devices Not Generally Eligiblefor 1997 Funding

9. Special Project Requirements

25

Subsection: 9.1 Authorized Purpose Area #1

9.11 DrugAbuse Resistance Education ( D.A.R.E.)

B

Section:
9. Special Requirements (Continued):
9.12 School Resource OfflCer (S.R.O.) 9.2 Authorized Purpose Area #2 9.21 MultijurisdictionalDrug Task Forces

Page: 25

PART TWO - REQUEST FOR PROPOSAL (APPLICATION FORMS)

Section:

Page:

1. General information

30

2. Problem Statement

33

3. Program Description

33

4. Goals, Objectives, Activities, and Performance Measures

33

5. Project Budget

34

6. Certified Assurances

37

7. Civil Rights Requirements

40

8. Audit Requirements

41

APPENDICES
Appendix A - The Criminal Justice Coordinating Council Appendix B - Authorized Purpose'Areas Appendix C - State Funding Allocation for 1997 Byrne Projects Appendix D - Request for Proposal Checklist Appendix E - D.A.R.E. Officer Selection Criteria
c

Criminal Justice Coordinating Council Grant Application Schedule

1. Grant Announcement and Request for Proposal

March 10, 1997

2. Applicant's Technical Assistance Seminar Georgia Public Safety Training Center, Forsyth, Georgia

Morning Session: Afternoon Session:

Multijurisdictional Task Forces All other Byrne Projects

9:00 a.m - 12:00 Noon 1:00 PM - 4:00 PM

April 2, 1997

3. Application Submission Deadline

May 16, 1997

4. Award Announcements

July 1, 1997

H you have not already advised our office by phone, please clip and return the notice below to indicate who will attend the technical assistance seminar for applicants on April 2 1997.

Mail notice to: Applicant Seminar, Criminal Justice Coordinating Council, 503 Oak place, Suite 540, Atlanta, Georgia 30349.

--------------------,---------------------------------------------------------------------------------------------

Yes, we will attend the technical assistance seminar for applicants on April 2, 1997 at the Georgia Public Safety Training Center in Forsyth, Georgia.

Agency/Organization:

_

No. Of Participants:

Please indicate the Session you will attend:

Morning Session:

_ _ Multijurisdictional Task Forces Only (Existing and Proposed Task Forces) 9:00 AM - 12:00 Noon

Afternoon Session:

_ _All Other Byrne Projects (Existing and Proposed Projects) 1:OOPM - 4:00 PM
Pursuant to ADA requirements, persons who require special arrangements for the meeting should call Ms. Jeannette Huckaby at (404) 559-4949.

PART I
BYRNE
FORMULA
GRANT PROGRAM
GUIDELINES

INTRODUCTION

The purpose of the Byrne Fonnula Grant Program is to assist States and units of local government in carrying out specific programs that offer a high probability of improving the functioning of the criminal justice system. Special emphasis is placed on national and multijurisdictional programs and on programs that advance national drug control priorities. States may award Byrne Formula Grant Program funds to State agencies and units of local government for the following purposes:



Enforcing State and local laws that establish offenses similar to offenses established

in the Controlled Substances Act (21 U.S.C. 801 et seq.).



Emphasizing prevention and control of violent crime and serious offenders.



Improving the functioning of the criminal justice system.

These three purposes are by no means mutually exclusive. In fact, they are mutually supportive and integral to the States' ability to address this Nation's drug and violent crime problem effectively, comprehensively, and realistically.

Grants may provide personnel, equipment, training, technical assistance, and technological systems for the more widespread apprehension, prosecution, adjudication, detention, and rehabilitation of persons who violate criminal laws. Formula grant funds can also be used to assist victims of crime, especially the elderly and victims of domestic violence. Prevention strategies aimed at crime and drug control may also be supported.

The Byrne Fonnula Grant Program consists of two defining components. At its core is a strategic planning process based on a comprehensive assessment of the State's drug and crime problems. This process produces the Statewide Strategy, the first component, that each State is required to submit to receive funds. It must reflect priorities resulting from coordinated program planning, and it should serve as the basis for ongoing administration and evaluation of program implementation.

The second defining component of the Byrne Fonnula Grant Program are the programs that the State develops to address its established priorities. All key Byrne Formula Grant Program requirements are grounded in analysis of program-level activities. This emphasis begins with the direct link in the strategy itself between established priorities and program responses. It continues during grant implementation as the State Administrative Agency (SAA) provides oversight of individual subgrant projects funded under the same program.

SECTION 1: mSTORY AND EVOLUTION OF THE BYRNE FORMULA GRANT PROGRAM

1

The original Federal legislation, authorizing this Grant Program, was passed in 1968 with
Omnibus Crime Control and Safe Streets Act of1968. This original piece of legislation has been
amended numerous times over the past three decades.

In 1986, after a decade of increasing concern about drug abuse, Congress passed the fIrst Anti-Drug Abuse Act. This Act established the formula grant program. A second Anti-Drug Abuse Act, passed in 1988, expanded and amended the fIrst. Grant appropriations by Congress have been made annually since 1987.

Section 1.1: Office of Justice Programs >
The Justice Assistance Act of 1984 amended the Omnibus Crime Control and Safe Streets Act of1968 to establish an Office of Justice Programs (OJP) to coordinate the program bureaus and
support offices within the Department of Justice that provides assistance to State and local criminal justice agencies. OJP provides the Federal leadership and coordination necessary to make the Nation's criminal justice system more effIcient and effective. OJP has worked to form partnerships among Federal, State, and local government offIcials to improve the administration of justice in America, combat drug abuse, meet the needs of crime victims, and fmd innovative ways to address problems such as prison crowding, juvenile crime, white-collar crime, and public corruption.

OJP is headed by an Assistant Attorney General who, by statute and delegation of authority from the Attorney General, coordinates policy, focuses OIP efforts on national priorities, and directs the general management of the nine program Bureaus and OffIces:



The Bureau of Justice Assistance (BJA);



The Bureau of Justice Statistics (BJS);



The National Institute of Justice (NIJ);



The OffIce of Juvenile Justice and Delinquency Prevention (OJJDP);



The Office for Victims of Crime (OVC);



The Corrections Program OffIce;



The Drug Courts Program OffIce;



The Executive Office for Weed and Seed; and,



The Violence Against Women Grants Office.

While each program bureau or office retains independent authority in awarding funds to conduct the programs it sponsors, together, these nine components form a partnership whose goals are to develop and implement innovative and cost-effective programs, promote information sharing, and foster improvements in the Nation's criminal and juvenile justice systems.

Section 1.2: Bureau of Justice Assistance (BJA)

The Bureau of Justice Assistance (BJA) is a funding source for grants to State and local law

2

enforcement agencies. In addition to funding crime prevention and drug control projects, BJA provides training, technical assistance, evaluation, and comprehensive strategic planning.
Mission Statement: To provide leadership and assistance in support of local criminal
justice strategies to achieve safe communities.
Goals: To promote effective innovative crime prevention and drug control strategies....To
demonstrate and promote replication of effective crime control programs that support public/private partnerships, planning, and criminal justice system improvement....To leverage and efficiently administer available resources.
Funding Mandate: The Anti-Drug Abuse Act of 1988 (42 U.S.C. 3750) established the
Edward Byrne Memorial State and Local Law Enforcement Assistance Program. Under this authorization, Congress appropriates funds to BJA for awards to the States to implement violent crime control and illegal drug reduction strategies. Other BJA discretionary awards are made for innovative programs such as the Tribal Strategies Against Violence, Firearms Trafficking, and a Comprehensive Homicide Initiative. Earmarked funds are used for special programs such as Operation Weed and Seed, National Crime Prevention Council Campaigns (McGruff, The Crime Dog), and Drug Abuse Resistance Education (D.A.R.E.). BJA also administers line item appropriations for national programs such as the Regional Information Sharing System Program and the Public Safety Officers' Benefits Program.
A special Crime Act Support Division was established to assist in the implementation of the President's 1994 Crime Act. The Division supports the Violence Against Women Program, Drug Court Program, and Corrections Program.
Programming Principles: The Bureau develops programs that are comprehensive in nature
and promote partnerships to support local strategic planning and implementation....The Bureau leverages resources by encouraging applicants to support their proposed initiatives with their own or other resources.
Focus of Investment: The Bureau expects, measures, and reports results in the following
broad areas of award investment: comprehensive programs, crime prevention, law enforcement, adjudication, corrections options, evaluation, systems improvement, and information dissemination.
SECTION 2: PROMOTING THE GOALS OF THE NATIONAL DRUG CONTROL STRATEGY
The Anti-Drug Abuse Act of 1988 was signed into law on November 18, 1988. The Edward Byrne Memorial Drug Control and System Improvement Formula Grant Program, Title IV, Subtitle C of the Act, provides funds to assist States and units of local government in carrying out specific programs that offer a high probability of improving the functioning of the criminal justice
3

system, and to enhance drug control efforts at the State and local levels. The Program places special emphasis on nationwide and multijurisdictional projects and programs that address the drug problem and advance national drug control priorities.

The National Drug Control Strategy, fIrst announced in September 1989 and updated annually, sets priorities and makes recommendations for action by Federal, State, and local governments and communities to reduce drug use in this country. Among the major program priorities are comprehensive drug prevention and early intervention; reduction of drug related crime and violence; and reduction of health, welfare, and crime costs resulting from illegal drug use.

Section 2.1: Comprehensive Drug Prevention and Early Intervention

The National Drug Control Strategy encourages the following activities to achieve comprehensive drug prevention and early intervention:



Increasing the number of State governments and community organizations

participating in the development of national prevention standards and a national

prevention infrastructure.



Increasing the number of schools with comprehensive drug prevention and early

intervention strategies, with a focus on family involvement.



Increasing the number of community coalitions through a focus on the need for

public support of local drug prevention empowerment efforts.



Increasing, through public education, the public's awareness of the consequences

of illicit drug use and of alcohol and tobacco use by the underage population.



Reversing the upward trend in marijuana use among young people.

Section 2.2: Reduction of Drug-Related Crime and Violence

The National Drug Control Strategy encourages the following activities to achieve a reduction in drug-related crime and violence:



Increasing the effectiveness of local police by implementing community and

problem:oriented policing, with a focus on youth and gang violence, drug-related

homicides, and domestic violence.



Breaking the cycle of drug abuse and crime by integrating drug testing, court;"

authorized graduated sanctions, treatment, offender tracking, rehabilitation,

aftercare through drug courts and other offender management programs, prison

4

rehabilitation and education, and supervised transition to the community.



Increasing the effectiveness of Federal, State, and local law enforcement task

forces that target all levels of trafficking to reduce the flow of drugs to

neighborhoods and make streets safe.



Increasing the number of schools that are free of drugs and violence.

Section 2.3: Reduction of Health, Welfare, and Crime Costs Resulting From Illegal Drug Use

The National Drug Control Strategy encourages the following activities to achieve a reduction in the societal costs of illegal drug use:



Increasing treatment efficiency and effectiveness.



Using effective outreach, referral, and case management efforts to facilitate early

access to treatment.



Reducing the spread of infectious diseases and other illnesses related to drug use.



Expanding and enhancing drug education and prevention strategies in the

workplace.

SECTION 3: BYRNE FORMULA GRANTS AND THE ROLE OF THE STATE ADMINISTRATIVE AGENCY
This section reviews the basic requirements for the initial distribution of Byrne Formula Grant Program funds and addresses the principal substantive responsibilities of State Administrative Agencies (SAAs).
Section 3.1: Formula for Distribution of Funds
Section 3.11: Eligible Applicants
All States are eligible to apply for and to receive Byrne formula grants. "State" means any State of the United States and includes the District of Columbia, Puerto Rico, the Commonwealth of the Northern Mariana Islands, the Virgin Islands, Guam, and American Samoa.
Units of local government are eligible to receive subgrants from a participating State. "Units oflocal government" means any city, county, town, township, borough, parish, village, or other general purpose political subdivision of a State, and includes Native American tribes that
5

perform law enforcement functions as determined by the Secretary of the Interior.

Section 3.12: Allocation of Formula Grant Funds to States

At least 80 percent of the total amount appropriated by Congress for the Byrne Program is to be allocated for formula grants. In some years, this formula grant allocation is greater than 80 percent because the amount is the remaining balance of the appropriation after a set-aside for discretionary programs. This set-aside is 20 percent of the total appropriation or $50,000,000, whichever is less.

Each participating State receives a base amount of 0.25 percent of the total formula grant allocation or $500,000, whichever is greater. The remaining funds are allocated to each State on the basis of the State's relative share of the total U.S. population.

The legislation for the Byrne Program provides for passthrough of funds to units of local government and allows any funds not required to be passed through to be used for programs administered by State agencies. States may exceed the variable passthrough required.

Section 3.2: Overview of SAA Responsibilities

The SAA (State Administrative Agency) is the organization designated to be responsible for administration of the Byrne Formula Grant Program. SAA operations are supported in part by administrative funds coming from the Federal grant. The following list summarizes the SAA's primary responsibilities with regard to Byrne Formula Grant Program administration and implementation.



Obtaining proper designation and organizing the SAA.

Using administrative funds.

Providing match funds.

Preparing and submitting an application for funds.

Developing the Statewide Strategy, including coordinating with other criminal justice entities and collecting and analyzing data.

Making subgrants to other State and local units of government.

Providing fiscal and programmatic oversight of subgrant implementations.

Assessing the effectiveness of programs.

6

Reporting key program information to BJA.



Complying with special Byrne Program requirements: COO, Jacob Wetterling, INS, and

HIV laws.

Assuring compliance with Federal law with regard to intelligence systems and civil rights regulations.

Section 3.3: SAA Organization

Federal legislation enacting the Byrne Formula Grant Program provides that the Chief Executive of each participating State shall designate an SAA to perform the following functions:

IGi' Prepare an application (inclusive of annual updates to the Statewide Strategy and the Criminal Justice Records Improvement Plan) to obtain Byrne Formula Grant Program funds.

Administer formula grant funds received from BJA, including receipt, review, processing, monitoring, progress and fmancial report review, technical assistance, grant adjustments, accounting, auditing, and fund disbursements.

Coordinate the distribution of formula grant funds provided with State agencies receiving Federal funds for drug abuse education, prevention, treatment, and research activities and programs.

The Governor has designated the Criminal Justice Coordinating Council as the 8AA for the State of Georgia (see Appendix A for additional information).

Section 3.4: Use of Administrative Funds

Each State is allowed to utilize up to 10 percent of each fiscal year award to pay for costs incurred in administering the Byrne Formula Grant Program. There is a presumption that administrative funds are being used for the benefit of both State and local agencies and are expended in accordance with the variable passthrough requirement.

Staff supported by administrative funds, including the match portion, must expend a level of effort on the Byrne Formula Grant Program proportionate to the amount of support. That is, if 100 percent of their salaries and benefits are charged to formula grant funds, they may work only on Byrne Formula Grant Program tasks; if 50 percent of their support comes from formula grant funds, they must spend 50 percent of their work time on formula grant tasks. If staff have other functions, the proportion of time working on Byrne has to be documented using some reasonable method, at regular intervals, to provide a clear audit trail for the expenditure of grant funds.

7

Section 3.5: Match Requirements
Byrne fonnula grant funds must be matched with funding from other sources as described below. The SAA is responsible for ensuring that the matching funds are properly utilized as part of the overall grant program.
Section 3.51: Amount and Authorized Use of Match Funds
Federal funds may be used to pay up to 75 percent of the cost of programs and projects funded under the Byrne Fonnula Grant Program. Therefore, State and local recipients must contribute 25 percent of the aggregate cost of the programs funded. The SAA makes a commitment at the time of fonnal application that the required match will be provided and is thereafter responsible for ensuring that the necessary matching funds are properly applied to Byrne Program activities. Failure to make all the required match requires the return of Federal funds sufficient to reduce them to the proper ratio in relation with match funds actually provided.
The requirements and limitations that apply to use of the Federal funds also apply to use of the matching funds. Further, matching funds must be used only for Byrne-funded programs and subgrant projects during the grant period to support their goals, objectives, and activities. That is, the matching funds cannot be used to support activities that are not concurrently supported by Byrne fonnula funds.
Section 3.52: Nature and Sources of Match
The Federal legislation authorizing the Byrne Program speaks of "match" in tenns of "funds....in addition to funds that would otherwise be made available for law enforcement [Le., allowable grant purposes) by the recipients of grant funds." This statement reinforces the concept that grant funds are not be used to supplant existing funding sources and gives rise to the tenn frequently applied to "match of 'new money. '" The legislation further indicates that the non-Federal share of expenditures must be paid in cash. This means with something of known monetary value, rather than in-kind, which is something of no readily determinable dollar value, such as a volunteer's time.
Hard match (cash) may be applied from the following sources:
1. Funds from States and local units of government that have a binding commitment of matching funds for programs or projects.
2. Funds from the following:
a. Housing and Community Development Act of 1974, 42 USC 5301, et seq. (subject to the applicable policies and restrictions of the Department of Housing and Urban
8

Development).
b. Appalachian Regional Development Act of 1965, 40 USC 214.
3. Equitable Sharing Program, 21 USC 881(e) (current guidelines developed by the Department of Justice Asset Forfeiture Office apply). Forfeited assets used as match from the Equitable Sharing Program would be adjudicated by a Federal court.
4. Funds contributed from private sources.
5. Program income and the related interest earned on that program income generated from other projects may be used as match.
6. Program income funds earned from seized assets and forfeitures (adjudicated by a State court, as State law permits).
7. Otherwise authorized by law.
SECTION 4: LEGISLATIVELY AUTHORIZED PROGRAM PURPOSES
The Anti-Drug Abuse Act of 1988 established 21 purpose areas which defme the nature and scope of programs and projects which might be funded under the formula grant program. Frequently, Congress also uses other legislation (e.g., appropriations bill) to provide additional authorizations for limited periods (usually the current year only). Together, these laws provide substantial authorization for programs which address drug control, violent and serious crime, all aspects of criminal justice processing including incarceration and treatment of offenders, and general improvement in the justice system operations. There is, however, some degree of overlap within several of these purpose areas. Subsequent amendments to the Act added five additional purpose areas.
The listing of purpose areas (see Appendix B) attempts to provide the key factors which distinguish among similar or overlapping purpose areas and give some guidance as to where the most commonly funded programs might be placed. The objective is to allow better oversight and analysis of Byrne-supported programs by having all States use the same purpose areas for the same type of program. "
Note that, within the listing of purpose areas, generic descriptive titles are often used to represent programs which would be appropriate to the purpose area; they do not necessarily represent actual programs now funded under BJA approved Program Abstracts. Alternative titles of similar programs may be listed on one line, separated by the slash (I) symbol.
9

SECTION 5: STATEWIDE STRATEGY FOR DRUG CONTROL, VIOLENCE PREVENTION, AND SYSTEM IMPROVEMENT
The Byrne Formula Grant Program is distinguished from most Federal block and formula grant programs in that it requires recipients to submit a strategy for the use of grant funds in order to obtain those funds. Both the Federal legislation itself and BJA policy make it clear that this Statewide Strategy is more than just a "funding plan." Rather, it is the key component of the Byrne Formula Grant Program that sets forth a viable plan of action, based on comprehensive analyses of information about problems and needs from around the State. The strategy provides the foundation for achieving solutions to these problems and responding to these needs. It also provides the mechanisms by which the State can assess its progress in achieving its goals and continue planning for the future.
The strategies implemented by the individual States are instrumental in shaping and determining the success of national efforts against illegal drugs and violent crime. Yet, at its core, each State's strategy must aim to benefit that State alone, by providing a clear overview of how that State chooses to address its own problems. Thus, the Statewide Strategy should serve as a comprehensive blueprint for all coordinated drug and violent crime control efforts in the State utilizing Federal, State, or local resources. That is, the strategy should describe the whole pie of which the Byrne Formula Grant Program is but a single slice.
Strategy development begins by examining the problems and resource needs of the State. This process establishes the priority issues that need to be addressed. The sources of information and advice for this process are myriad. Routine crime analyses, special user surveys, public hearings, and, especially, the advice of key criminal justice practitioners from all levels of government come together as the basis for the Statewide Strategy.
Byrne Program funds make up only a small part of the criminal justice and drug control budgets of the States. Funds are also available from other Federal agencies, especially the U.S. Departments of Health. and Human Services (HHS), Education (ED), and Housing an~ Urban Development (HUD). Within this total context, Byrne funds can provide the flexibility to help the State address needs and priorities that might otherwise go unmet and to try new approaches to address both longstanding and emerging problems.
Please refer to Appendix C for the State 's proposed funding allocation for the 1997 Edward Byrne Memorial Drug Control and System Improvement Formula Grant Program.
SECTION 6: SUBGRANTING BYRNE FORMULA GRANT FUNDS
Byrne Formula Grant Program funds awarded to the State are further subgranted to State agencies and units of local government to carry out programs contained in an approved strategy. Awarding
10

subgrants of Byrne funds is one of the most important functions of the SAA. The Federal legislation has a number of mandatory requirements related to the subgranting process, which have been interpreted by BJA policies. This section discusses the parameters of the subgranting process. However, the SAA is primarily responsible for ensuring that its subgranting process conforms with all requirements of the Federal legislation; further, the SAA is expected to develop its own policies and systems for implementing and administering the Byrne Program.
Section 6.1: Announcement of Funding Availability
Within 45 days following BJA's approval of a State's formula grant application and acceptance of the award and its conditions by the State, the SAA must make' a general announcement of funding availability to all eligible subrecipients.
The notice of funding availability might take the form of a general announcement of the total amount of the award that will be subgranted, along with the priorities established by the State. The announcement might be a series of Requests for Applications (RFA's), or it might consist of individual notifications to subgrantees whose projects will be continued, along with a more general announcement of the availability of the unallocated funds. Therefore, the announcement can be made via official notices in State registers, general mailings, or a
combination of methods. Please note that the Criminal Justice Coordinating Council announces the availability offunding through a Request for Proposals (RFP).
Section 6.2: Passthrough of Funds to Units of Local Government
The Federal legislation that governs the administration of the Byrne Program dictates the percentage of formula grant funds that must be passed through to units of local government. States may exceed the variable passthrough, which is the minimum-not the maximum-threshold for providing funds to units of local government.
Each State shall distribute to its units of local government:
"....that portion of such funds which bears the same ratio to the aggregate amount of such funds as the amount of funds expected by all units of local government for criminal justice in the preceding fiscal year bears to the aggregate amount of funds expended by the State and all units of local government in such State for criminal justice in such preceding fiscal year. ".
This statement means that the passthrough percentage mirrors the normal distribution of criminal justice expenditures already established within the State and, thus, the addition of Federal funds does not disrupt that normal distribution.
In determining the portion to be distributed to local units, the most recent and complete data available from the Bureau of Justice Statistics (BJS), OJP, and the Bureau of the Census are
11

used, unless use of other data has been approved in advance by BJA. Because the passthrough percentages are not automatically recalculated each year, they may remain the same over a period of years. Each year, BJA will issue information on required passthrough percentages for each State as part of its announcement of the due date for that fiscal year's application.
The legislation allows the States to use any funds not required to be passed through to units of local government for programs administered by State agencies.
Section 6.3: Forty-five Day Rule for Review of Local Government Applications
The State must approve or reject each complete application submitted by a unit of local government, or a combination of units of local government, within 45 days of the due date (l\1ay 16, 1997) for submission of RFPs. If the State does not inform the applicant in writing of reasons for disapproval within 45 days, an application shall be deemed approved. The State shall not disapprove any application without giving the applicant reasonable notice and the opportunity for reconsideration. This rule essentially parallels the 45-day rule that applies to BJA in its review of the State I s application. It is meant to ensure that local jurisdictions are given the opportunity to obtain funds within a reasonable period of time.
States are strongly encouraged to have written procedures that govern their process for the subgrant application submissions, their review of subgrant applications, and the handling of appeals arising from decisions about subgrant awards. As part of these procedures, the State may indicate what defects in an application might render it "incomplete" for purposes of review; this finding would suspend the 45-day period until the applicant succeeds in making its application complete. Such procedures might also provide some guidance regarding the reasons why the SAA would disapprove an application. Primary among such reasons would be the failure of an application to conform to the program priorities established by the State in its strategy or the failure to meet the criteria set forth in the RFP.
Please note that CJCC has established written procedures that govern the process for the subgrant application submissions, the review of subgrant applications, and the handling of appeals arising from decisions about subgrant awards. An RFP will be considered "incomplete"
if the applicant fails to provide or supply information and/or documents listed on the checklist
(see Appendix D).
Section 6.4: Period of Project Support - Four-Year Rule
Through Federal legislation, Congress has imposed a maximum funding period of 4 years (48 months) in the aggregate for projects funded under the Byrne Formula Grant Program. However, this funding prohibition falls only on individual subgrants, not on general programs funded by the SAA over time. That is, the SAA may fund different projects under the same program for more than 4 years, but it cannot fund the same projects under the same program for more than 4 years.
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Furthennore, time, and not money, is the governing principle. "Available" includes times during which the subgrantee has an active grant but has not chosen to draw down funds for whatever reason (e.g., because of slow startup), including the period of no-cost extension of time given without additional funding.
Section 6.41: Changes in Program Concept
The purpose of the Four-Year Rule is to encourage innovative programming, with States, local governments, and other grantees assuming the cost of programs proven to be successful following a reasonable period of Federal funding support. In view of the purposes underlying this rule, BIA has established a general principle to guide States in detennining what is and what is not a new program in those cases where an existing project has been funded and the same applicant is applying for additional funds. Essentially, a new program is one that (1) is completely original, or, (2) has changed fundamentally in focus, scope, or approach from the original program, even if it retains some elements of the original program.
The changes niight include substantial expansion of the geographic area covered by the program, the number of organizations involved, or the number of components or activities it contains. These changes alter the complexity of the overall operation and/or the program focus, thereby materially and demonstrably changing the primary fonn of the program. A mere change. in the subgrantee agency is not sufficient if the implementing agencies themselves are unchanged. However, the same subgrantee agency could receive funds for a new program if the implementing agencies involved changed substantially. Similarly, it is not sufficient to add new objectives or activities that do not materially and demonstrably change the overall goals of the program or its overall scope and nature.
Section 6.42: Exceptions to the Rule
This limitation on funding is applied by the legislation to all projects, with the exception of three program areas: multijurisdictional drug task forces, victim assistance programs, and multijurisdictional gang task forces. Note that task forces that are not multijurisdictional and those not focused on drug control or on gang activities are not eligible for this exemption.
On advice of the OJP Office of General Counsel, BIA has determined that projects funded under the Criminal Justice Records Improvement (CJRI) Plan are not restricted to 4 years. However, BIA would expect the SAA to affIrm in its ,COO Update that continued funding of an individual COO project beyond 4 years is essential to achieve the goals established by the legislation for records improvement, as interpreted, described in, and implemented pursuant to the State's approved COO Plan.
Section 6.43: Relationship of the Rule to Program Concept
Throughout available guidance on administering the Byrne Program, BJA stresses that the
13

program is the basic building block for a State's strategic response to crime and for. criminal justice improvements. It is important to recognize the relationship between the Four-Year Rule and program conceptualization. As noted above, the SAA may continue a program beyond 4 years, but no subrecipient can receive funds under that program for over 4 years unless the program is exempt from the rule.
In constructing programs, the SAA should be seeking a tight program concept, but one which allows for funding of more than one subrecipient. At the same time, the SAA should not be so all-inclusive that subrecipients are precluded from receiving funds for conceptually different activities. For example, "Community Policing'! can encompass many different approaches to law enforcement. The State is better advised to adopt a "Community Policing" priority in its strategy, which includes several distinct types of community policing programs.
Section 6.5: SAA's Responsibility for Monitoring Subgrantees
The SAAs have two kinds of monitoring responsibilities with reference to their subgrantees. First is the fiscal and administrative oversight that ensures compliance with Federal and State laws and regulations. Second is the programmatic and evaluative monitoring that allows the SAA to determine if the subgrant is achieving its overall objectives and having some positive impact on the problem that the Statewide Strategy is addressing through funding of this subgrant. Key to this type of monitoring is maintaining adequate records and data that will allow evaluation of that subgrant and any subgrants involved in implementation of an approved program.
Section 6.51: Fiscal and Administrative Monitoring
Grants funded under the Byrne Formula Grant Program are governed by the provisions of 28 CFR (Code of Federal Regulations) Part 66, Common Rule, Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Government, and the Office of Management and Budget (OMB) circulars applicable to financial assistance. These circulars, along with additional information and guidance, are listed in the OlP Financial Guide. This manual also provides information on cost allowability, methods of payment, audit, accounting systems, and fmancial records. Please note that CJCC has compiled all pertinent parts of the above-mentioned literature into one document-the Edward Byrne Memorial Formula Grant Program Guidelines for Administrative and Financial Compliance ("Yellow Book")--for the subgrantee's convenience.
Funds available under the Byrne Formula Grant Program may be used by recipients for personnel costs, training and technical assistance, equipment, and information systems that are part of an approved program and that are in addition to the resources already available to the recipient. Special rules pertain to sole source procurements" of more than $100,000 and the purchase of automated data processing equipment; these rules are covered in the "Yellow Book. "
Use of Byrne formula grant funds for construction projects is prohibited except for
14

construction of penal or correctional institutions, including prisons, jails, juvenile correctional institutions, and residential community corrections facilities. Acquisition of land with grant funds is prohibited.
Formula grant funds can be used for confidential purchase of evidence and information, such as the purchase of services, physical evidence, and information related to undercover operations. BJA has delegated to the SAAs the authority to approve the allocation, use, and expenditure of formula grant funds by subgrantees for confidential expenditures. Special instructions and monitoring requirements related to confidential expenditures are found in the "Yellow Book," as well as additional documents distributed by CJCC.
The legislation particularly notes that funds may be used for expenses associated with participation of the State or units of local government, or combinations thereof, in the State and Local Task Force Program established by the Drug Enforcement Administration. This authority extends also to participation in other task forces sponsored by other Federal agencies, such as the Federal Bureau of Investigation or the Bureau of Alcohol, Tobacco and Firearms. However, the State may not use Byrne formula grant funds to defray costs of Federal personnel participating in, or other Federal resources dedicated to, these activities.
All of the requirements applicable to recipients (States) of Federal funds apply' also to subgrantees. These requirements include those enumerated in the certified assurances signed by the SAA when making application for Byrne funds.
At the time of the subgrant award, the SAA (CJCC) will also place certain special conditions on the award, requiring the subgrantee to collect and report data .relevant to the evaluation requirements and indicating any administrative and reporting requirements that the SAA has determined to impose on its subrecipients.
Among the special conditions that the SAA must apply to its subgrantees is the requirement to conduct audits on a regular schedule. The audit requirements applicable to the subgrantees, and also to the SAA itself, are contained in OMB Circular A-133, as amended.
It is the SAA's obligation to resolve audit issues arising out of its subawards. BJA should be notified whenever there is a serious question of administrative noncompliance by subgrantees or when an audit shows some type of fmancial problem. However, the SAA must fIrst attempt to resolve these types of issues. BJA or the Office of the Comptroller will intervene only if there are technical issues related to the interpretation of Federal or Byrne Formula Grant Program requirements that are essential to the resolution of audit findings.
Section 6.52: Programmatic and Evaluative Monitoring
SAAs have a responsibility beyond fiscal and administrative monitoring of subgrantees. They must also determine if the subgrantees are accomplishing something useful through their use of
15

Byrne Program funds. That is, they must monitor the quality of the programmatic activities to determine if the project is progressing, is having the intended effect on the problem, or is worthy of continued funding in the next cycle. The SAA must also determine if the subgrantee needs technical assistance that can be provided by SAA staff, BJA contractors, or other means.
BJA no longer specifies either the types of data elements which should collected by subgrantees nor the format in which this information should be reported by the subgrantees to the SAAs. The SAA should make its own determination as to what information must be collected to enable it to measure subgrantee performance. However, BJA does encourage SAAs to be very specific in their subaward documentation as to what data will be collected and how it should be reported, so that there is no question that the subgrantees have certain responsibilities for providing adequate information to the SAA for evaluation purposes.
States are strongly encouraged to monitor their subgrantees on-site On a schedule appropriate to the complexity of the subgrant. On-site observations and interactions between project and SAA staff are essential to ensure that the project is progressing as planned and is likely to achieve the intended results.
Monitoring visits augment review of required subgrant reports by allowing the SAA to assess the reportI s quality and by allowing the SAA staff to make firsthand observations that enrich their understanding of the program's worth. On-site, the SAA monitors can examine the procedures that the subgrantee is using to collect, collate, and enter data that appear in the reports. More importantly, these visits allow interactive discussion of problems and needs for assistance or followup that may not be adequately conveyed in written reports.
SECTION 7: ASSESSING THE EFFECTIVENESS OF BYRNE FORMULA GRANT PROGRAMS
The need to assess the effectiveness of programs designed to combat crime and improve the functioning of the criminal justice system is well recognized. The individual program implementors [Le., the subgrantees], the States, and BJA all have a stake in ensuring Byrne Formula Grant Program accountability. Furthermore, program evaluation is a specific legislative requirement for Byrne-funded programs. Evaluation methodologies must assess how well programs have been implemented and the extent to which funded activities have achieved stated program goals.
Such assessmen~, are designed to provide policymakers and program managers with information about what works and what does not work and to document which critical program elements or processes should be incorporated into the program design to make it most effective. Assessment results are also an invaluable aid in planning and- should be used to modify and improve future strategies to more effectively address the State's problems.
16

BJA's approach to ensuring that evaluation requirements are met has been to encourage SAAs to develop the capacity to conduct evaluations, through either in-house resources or contracts with knowledgeable evaluators, and to use grant oversight activities to gather useful data on individual programs and on their Byrne Program activities as a whole.

Section 7.1: Scope of the Evaluation Maridate

The Federal legislation requires BJA to establish policies and guidelines to ensure the continuing evaluation of selected programs or projects funded under the legislation. The legislation also addresses specific elements of BJAI S program evaluation activities relevant to the Byrne Fonnula Grant Program, as follows:



a requirement that an evaluation component be developed for all programs funded

through a fonnula grant. Guidelines from BJA for evaluating programs supported

by BJA have been incorporated into a document---Guidelines for Evaluating

Projects Funded Under the Edward Byrne Memorial Drug Control arid System

Improvement Formula Grarit Program---compiled, edited, and distributed by

CJCC.



the States' have responsibilities for reporting annually to BJA on the results of their

formula grant activities. The legislation requires each State to provide a summary

of its grant activities and an assessment of the impact of these programs on the

needs identified in its Statewide Strategy. Additionally, each State is required to

report to BJA the results of its evaluation activities.



the States are allowed to use Byrne Program funds to pay for their evaluation

activities.

BJA, in turn, also is required to report the results of its evaluation initiatives. The Director of BJA is required to submit to the Speaker of the House of Representatives and to the President pro tempore of the Senate an annual report describing the results of BJA evaluations of programs and projects and State strategy implementation. Thus, BJA's ability to report on the continuing effectiveness of the Byrne Fonnula Grant Program is dependent on the States successfully complying with evaluation requirements.

Section 7.2: Evaluation Methodologies

The purpose of evaluat~g a program is to assess the effectiveness of its implementation and the extent to which its funded activities have achieved their goals. To evaluate a program, three conditions must be met:



The program must have clearly articulated goals and objectives. Goals [i.e., the

program's desired end results] should be clearly stated, realistic, and achievable,

17

even if they are not readily measurable. Objectives [i.e., the intermediate results or accomplishments to be achieved by the program in pursuing its goals] should be both achievable and measurable.



Program activities--the key operational elements of the program---must be linked

to established objectives. Activities should be appropriate to the program's

mission and of sufficient scale to produce the program's expected results [i.e.,

program objectives].



Realistic and adequate performance measures must be developed at the outset of

the program. Performance measures are statements of quantifiable data that

demonstrate the extent to which the program is meeting its objectives [i.e.,

expected results].

SECTION 8: IMPROVEl.\1ENT OF CRIMINAL JUSTICE RECORDS
The accuracy and completeness of criminal justice records has become an issue of national importance in recent years, driven in large part by the search for an effective means of limiting the sale of handguns to individuals with criminal records. Even without this national attention, however, repositories of criminal justice records had already been experiencing an increasing demand, not only from criminal justice users, but also more and more frequently from noncriminal justice users, for making decisions, for example, about those who apply for jobs as day care workers. Nevertheless, the improvement of criminal justice records has often been a low priority for State resources. The Criminal Justice Records Improvement (COO) Program is, therefore, a way for many States to significantly improve the accuracy, completeness, and timeliness of their record systems in order to meet the current and future demands being placed on them.
Section 8.1: The CJRI Requirement
The Crime Control Act of 1990 amended the Omnibus Crime Control and Safe Streets Act to require that each State which receives Byrne Formula Grant funds allocate at least 5 percent of its total award for the improvement of criminal justice records. This requirement applies to Byrne Formula Grant awards from FY 1992 onward.
The improvements specifically identified as COO Program goals in the initial legislation were:
(1) Completion of criminal histories to include the final dispositions of all arrests for felony offenses;
(2) Full automation of all criminal justice histories and fmgerprint records; and,
18

(3) Increased frequency and quality of criminal history reports to the Federal Bureau of Investigation (FBI).
Section 106(a) of the Brady Handgun Violence Prevention Act amended the legislation to make system improvements that are in furtherance of the purposes of the Brady Act a fourth purpose of the CJRI Program, as follows:
(4) Extension of the improvement of State record systems and the sharing with the Attorney General of all the records described under numbers (1), (2), and (3) above, as are required for the purposes of implementing the National Instant Check System (NICS), to be used for checking eligibility of potential fIrearm purchasers under Brady.
Similarly, Section 4(a) of the National Child Protection Act amended the legislation, by adding:
(5) Extension of the improvement of State record systems and the sharing with the Attorney General of all the records described under numbers (1), (2), and (3) above, as are required for the purposes of implementing the Child Protection Act.
In addition to these acts now being implemented, Section 40602 of the Violent Crime Control Act of 1994 authorized a grant program to assist States in entering data on stalking and domestic violence offenses and protection orders into local, State, and national databases. Although funding was deferred, this part of the 1994 Act emphasizes the importance of ensuring that these types of crimes are included in databases being developed with Federal funds.
Title 17 of the 1994 Act established a program to require States to maintain registers of: persons convicted of certain offenses where the victim was a minor; persons convicted of sexually violent offenses; or, persons found by the court to be "sexually violent predators." This is the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act.
Section 8.2: The CJRI Plan
In order to make the most effective use of the 5 percent set-aside for the improvement of criminal
justice records and to facilitate the implementation of both State and Federal legislation related to the use of criminal justice records, States must have a clear understanding of the current condition of their records systems and the problems associated with incomplete or inaccurate data, and must have a commipnent to and plan for the improvement of criminal justice records.
Therefore, all States are required to develop and continually update a Criminal Justice Records Improvement Plan. The initial plan should be developed by following the four steps described below. Subsequent updates; required by BJA prior to expenditure of funds from each fIscal year's Byrne award [Le., yearly], should address the status of each of these steps as well
19

as provide information on plan modification and/or additions, give timelines and budget allocations for the current implementation efforts, and project future implementations.

Step 1:

Establish a Criminal Justice Records Improvement Task Force.

Step 2:

Assess the Completeness and Quality of Criminal Justice Records.

Step 3:

Identify the Reasons for Incomplete or Inaccurate Records.

Step 4:

Develop a Records Improvement Plan.

Section 8.3: Criminal Justice Records Improvement Requirements and Goals

The Byrne Program requires that a minimum of 5 percent of the Grant be expended for an approved criminal justice records improvement (CJRI) plan designed to help Georgia achieve state goals required under the Byrne Guidelines, and to comply with other applicable Federal laws including the National Instant Criminal Background Check System (NICS) of the Brady Act, the National Child Protection Act, and the National Stalker and Domestic Violence Reduction Program.

Those laws and programs, among other requirements, establish a goal that by December of the year 2000, Georgia will achieve completion of 100 percent of current criminal justice records (arrest data, fmgerprint, case disposition) for the most recent five years on all arrests that are required to be shared through the Interstate Identification Index (III).

Related Byrne Guidelines require that all criminal justice records for the latest five year period must be automated, flagged for felony status, and that at least 95 percent of current felony arrest records be complete [Le., fmgerprint, arrest data, case disposition, and sentence and release data, if applicable] .

Section 8.4: Coordination with NCHIP Program Required

Georgia receives grant funding under both the National Criminal History Improvement Program (NCHIP) and the Byrne Grant, both of which require that the state coordinate grant expenditures between these programs to meet established COO goals. The Criminal Justice Coordinating Council (CJCC) has developed a multi-year plan coordinating the Byrne Grant administered by CJCC with the NCHIP program administered through the Georgia Bureau of Investigation's Georgia Crime Information Center (GCIC), to assist in achieving those goals.

Georgiat S multi-plan will utilize the 5 percent of the Byrne Grant which must be set aside for COO to fund two continuing projects. It will fund an audit team to assist local jurisdictions to determine areas in which they are not compliant with applicable criminal justice records laws or regulations as well as to locate missing criminal justice dispositions. The Byrne funding will

20

also support the Administrative Office of the Courts I effort to automate disposition reporting by the Superior Courts.
Section 8.5: Priority Local Projects Eligible for 1997 Byrne Funding - Live Scans
To further achieve statewide automation goals, in addition to the 5 percent set aside for COO, the Council anticipates awarding up to $500,000 for an estimated seven to ten local live scan projects to increase automation of criminal justice records by increasing the number of local law enforcement agencies electronically submitting fmgerprints.
Priority applicants for the initial year of live scan funding under the 1997 Byrne Program are local governments responsible for funding the primary booking facility in each county (excluding those eligible for NCHIP funding). Implementing agencies will be the Sheriff's Office or other local official charged with responsibility for operating the primary booking facility.
Note: A police agency operating a jail which receives and houses prisoners charged with violations of state law, completes the arrest and booking records including fmgerprints, and submits those records to GCIC, may be eligible where they in effect serve as a satellite to the primary county jail; however, both agencies will not be funded from Byrne in the same Grant year.
Section 8.6: Projects Eligible for NCHIP Funding of Live Scans
Those agencies eligible to apply through the Georgia Bureau of Investigation (GCIC) for NCHIP funding, were'informed of that eligibility by GCIC as well as by a letter from CJCC, and therefore will not be considered for live scan funding under the 1997 Byrne Program.
Section 8.7: Application Information and Requirements for Local Live Scan Projects
In addition to complying with the Byrne application requirements for new or existing projects (whichever is appropriate to the project), live scan applicants must provide or comply with the following additional requirements. Items 1. and 2. below should be stated in the first paragraph of your Project Narrative; documentation for items 3. and 4. should be attached to the application.
1. Provide applicant ORI number and the number of fmgerprint submittals resulting from criminal arrests which were required to be submitted to GCIC in calendar year 1996.
2. Provide the ORI number, and number of criminal fmgerprint submittals to GCIC in 1996 of other agencies for which the applicant has agreed to submit fingerprints.
3. Provide a copy of the written Memorandum of Understanding (MOD) or other written agreement with any surrounding agencies to be processed through
21

applicant's live scan.

4. Provide a copy of an approval letter from the GBI (GCIC) indicating that the system to be purchased has been currently tested by GCIC and meets specifications for Georgia Live Scan Data Transmission along with applicable national standards.

Note: Notwithstanding the three systems previously approved by the FBI and GCIC (GCIC Operations Bulletin 96-25), the supplier must have been currently tested (February 10, 1997 or later) and demonstrated their system's ability to electronically transmit fingerprints to GCIC in order to qualify for these funds.

Section 8.8: Standards Required for Live Scans

To be eligible for a subgrant, in addition to passing the test mentioned in the preceding paragraph 4., live scans must meet these additional specific standards:



The FBI's Electronic Transmission Specification <EFTS), including Appendix F-

IAFIS Image Quality Specification, Appendix G-Interim Image Quality

Specifications (CJRS-RS-0010-v4, August 24, 1995).



The American National Standard Institute (ANSD Standard, Data Format for the

Interchange of Fingerprint Information (ANSIINIST-CSLI-1993).

The Wavelet Scaler Quantization (WSQ) Gray Scale Fingerprint Image Compression Specification, (IAFIS-IC-OllOv2, February 16, 1993).



The Georgia Bureau of Investigation's Live Scan Data Transmission Specification

(1996).



Live Scan devices must be year 2000 compliant.

Live Scan devices must have electronic submission capabilities, and applicants must agree to transmit the fmgerprints electronically.

Section 8.9: Application Deadline - Live Scan Projects Only

The applications for all Byrne programs is Friday, May 16, 1997; however, due to the agency coordination required ~ith GCIC, the Byrne application deadline for live scan projects (only) will be extended until Friday,May 30, 1997.

Section 8.10: Eligible Live Scan Costs

Byrne funding may be used to pay for up to 75 percent of the cost of a basic live scan system, to

22

include the Router package and connection costs (through GCIC), and for either the upgrade of an existing live scan to electronically submit to GCIC~ or, for the cost of a new live scan device, as follows:

Router Package and Connection => => => => Estimated Cost: $7,200 - $8,800

This includes the provision, initial connection and installation of:

A cabinet with surge protector 56kb DSU/CSU line Circuit installation

DOAS administrative processing fee Multiprotocal router w/software Router installation, cables, and connector

Note: Routers and connection for live scan transmissions must be ordered through GCIC. Contact Ms. Carletha Hall at (404) 244-2866 for additional connection & cost information. Actual cost may vary slightly due to site conditions and location.

Live Scan Devices => => => => => => => => => => Estimated Cost: Contact vendors.

The Grant will fund 75 percent of the cost of one basic live scan device per applicant, to capture fingerprints and electronically transmit those fmgerprints to GCIC. It will not fund enhanced capability such as mug shots. If the applicant desires enhanced features, the budget narrative must distinguish the price for the basic live scan (eligible for 75%
grant funding, plus 25 % applicant match) from the cost for the enhanced capability. The
additional cost of enhanced capability must be paid 100 percent from applicant funds. Funds the applicant expends for enhancements can not be claimed as match on the project.

Vendors who were certified by the FBI (see GCIC Operations Bulletin 96-25) include:

Identix, Inc. Attn: Andy Horton 302 Courtyard Square Carrollton, GA 30117 Phone: (770) 830-0808 Fax: (770) 830-0805

Digital Biometrics, Inc. Attn: Robert Heires 1420 Springs Hill Rd., Suite 600 McLean, VA 22102 Phone: (703) 790-0560 Fax: (703) 790-0562

Printrax International, Inc. Attn: Gunnar Hilderman P.O. Box 26535 Greenville, SC 29616 Phone: (803) 675-0024 Fax: (803) 675-0026

Applicants are cautioned that the above vendors mayor may not currently meet all GCIC standards and tests. Applicants must contact Ms. Debra Brown at GCIC for current live scan vendor information and approval status. Phone #: (404) 244-2879.
Note: CJCC does not recommend or approve any of the above vendors. The information is provided solely to assist Grant applicants in locating vendors.
Upgrade of Existing Live Scans => => => => => Estimated Cost: Contact vendors.

23

Applicants with existing live scans should contact their vendor to determine if the live scan needs to be upgraded to meet current transmission standards, and the cost, if any, for the upgrade. Vendors may provide minor upgrades at little or no cost to the agency.
The Grant will fund 75 percent of the cost to upgrade an existing system to provide basic live scan capability. Older units not capable of cost effective upgrades will require replacement.
Applicants who request replacement rather than upgrade of an existing live scan must include a letter from the vendor or explain in the project narrative why an upgrade was not feasible.
Applicants upgrading their systems must also provide a letter from GCIC certifying that the upgraded unit meets current standards and testing.
Section 8.11: Priority in Award of Live Scans
Priority in the award of live scan projects will be based on the number of electronic criminal fmgerprint submittals of the applying agency, together with the number to be submitted for other agencies, based on calendar year 1996 fingerprints submitted to GCIC by the agency(ies).
The applicant must have written MODs or other written agreements requiring applicant to electronically submit the other agency's criminal fmgerprints in order to include other agency fingerprints in the applicant's project total.
The official number of criminal fmgerprint records will be based upon 1996 submittals to GCIC, according to GCIC records. Applicants may obtain those official counts from Debra Brown at GCIC, phone number (404) 244-2879.
Eligible applicants will be ranked from higher priority to lower based on the total number of prints submitted in 1996, and grants will be awarded by order of that rank until the funding is exhausted.
The current objective is to provide live scans to those agencies which provide the greatest number of fmgerprint submittals, with an ultimate goal of automating all fmgerprint SUbmittals.
Only one .live scan device will be awarded per applicant under this and succeeding Byrne Grants, until the maximum automation practicable statewide is achieved.
Section 8.12: Ineligible Costs - Recurring Maintenance and Operating Expenses
This program will fund 75 percent of the eligible costs previously noted, and no others.
24

In addition to costs nonnally not reimbursable under Federal Guidelines, periodic maintenance and operating costs of live scans are not reimbursable under this program; the grant award is conditioned upon the grant recipient's agreement to continue to pay the recurring costs to maintain and operate the equipment. Annual equipment maintenance for the router equipment and connectivity access is estimated at $5,568, and the annual cost of the phone line may range from $4,000 to $6,000 per year. Applicants should consider their ability to budget an estimated total of $9,568 to $11,568 annual operating costs of the system. This does not include the cost of any maintenance agreements applicants may enter into with the vendors providing the live scan device, and the cost of recurring maintenance agreements also are not reimbursable through this program.
Section 8.13: AFIS Devices Not Generally Eligible for 1997 Funding
While AFIS (Automated Fingerprint Identification System) devices are highly desirable investigative tools for law enforcement agencies, they do not contribute to achieving the state's required CJRI goals, therefore the purchase of new or additional AFIS devices will not be considered for funding in the 1997 Byrne Program, unless the Council does not receive enough acceptable live scan applications to fully encumber available funding.
SECTION 9: SPECIAL PROJECT REQUIREMENTS
Section 9.1: Authorized Purpose Area #1
Section 9.11: Drug Abuse Resistance Education CD.A.R.E.)
Implementation of D.A.R.E. requires a partnership between law enforcement agencies and education systems. A written agreement between law enforcement and school officials demonstrates each agency's commitment to D.A.R.E. and defmes its respective role. This agreement generally includes:
IGi' A statement of their mutual commitment to implement D.A.R.E. as a strategy to prevent substance use among children.
The law enforcement role: to assign qualified officers to teach the D .A.R.E. curriculum in a non-law-enforcement role.
The schQol role: to provide classroom time for lessons, coordinate scheduling, and encourage teachers to support and reinforce D.A.R.E. classroom activities.
The partnership role: to identify--
The grade(s) to be targeted and the number of schools and students
25

to be taught.
The agency responsible for providing such resources as student workbooks, films, and officer teaching aides.
The agency responsible for program oversight.
The procedures for regular communication between the two agencies.
Applications not including a current copy of the signed written agreement, between law enforcement and school officials, will be deemed incomplete and disqualified from the review and assessment process. Also, applicants seeking funds for the implementation of a D.A.R.E. project will be required to adhere to the criteria, established by the Georgia D.A.R.E. Board, for selection of D.A.R.E. Officers. This criteria has been reproduced in Appendix E.
CJCC has prepared a Briefing on Programs Related to Drug Abuse Resistance Education that may be of some assistance to applicants when preparing their RFP. This document is available upon request.
Section 9.12: School Resource Officer (SRO)
The SRO Program aids in bridging the gap between the D.A.R.E. programs which are primarily targeted at fifth grade students and students in middle and high school.
The SRO Program has been instrumental in bringing educators and law enforcement leaders together into a common arena and has removed past problems associated with turfguarding.
The SRO Program provides the student with a visible and positive role model and gives new meaning to the term "professional law enforcement officer. "
The Georgia Public Safety Training Center provides an 80 hour course in School Resource Officer training. This course is offered twice a year, and is open to all law enforcement officers who have been selected as SRO candidates. This two week course prepares the public safety officer to be a resource to the school, students, and parents. During the fIrst week students will gain an understanding of their roles within the school environment and develop presentation skills. The second week involves a lesson plan presentation and focuses on topics and situations that the SRO will be faced within the school setting and how best to respond to them. For any SRO project funded by the Criminal Justice Coordinating Council, it is required that the officer successfully complete this training before being placed in the school.
A 20 hour refresher seminar is offered twice a year to all law enforcement officers who
26

have previous training as School Resource Officers. This course is designed to provide updated information and training to previously trained SROs on any legislative updates, current issues, and other pertinent topics related to their assignments.

Any SRO project receiving Federal funds through the Criminal Justice Coordinating Council, must have:

1. A written contract between the agencies and organizations involved in the partnership. This contract should address at least the following items:

a. basic site requirements [Le., access to an office equipped with a desk, telephone, filing cabinet, typewriter, computer terminal, secretarial assistance, etc.].

b. job description which includes a list of duties and responsibilities.

c. chain of command.

d. dismissal clause.

e. termination of agreement clause.

f. individual agency responsibilities [Le., salary, benefits, uniform costs, equipment, etc.].

Applications not including a current copy of the signed written agreement, between law enforcement and school officials, will be deemed incomplete and disqualified from the review and assessment process.

2. An adopted and established written policy with procedures in place.

3. A policy requiring the officer be in police duty uniform with weapon the majority of the time while on campus.

4. A policy prohibiting SROs from being involved in the school disciplinary and truancy process.

5. A policy,requiring the SRO to meet with the administrative and instructional staffs of assigned schools during the pre-planning phase for a complete orientation of the SRO Program.

6. A policy requiring the SRO to become State certified before placement in the

school and attend 20 hours of acceptable refresher training annually.

.

27

7. A policy for maintaining a complete weekly incident/activity report log.
8. A Zero Tolerance policy for:
a. Gang Activity; b. Illicit Drug Activity; and, c. Weapons on Campus Violations.
9. A policy specifically requiring:
a. Semi-annual (December and June) evaluation of the SRO by both school and law enforcement officials.
b. Semi-annual evaluation of the overall SRO project to include:
i. An evaluation of the campus facilities provided to the SRO.
ii. An evaluation of crime data pertaining to incidents involving the school.
lll. The overall performance of the partnership.
ClCC has prepared a Briefing on the School Resource Officer Program that may be of some assistance to applicants when preparing their RFP. This document is available upon request.
Section 9.2: Authorized Purpose Area #2
Section 9.21: Multijurisdictional Drug Task Forces
Today it is virtually impossible for a single agency, much less a single investigator or prosecutor, to successfully combat organized criminal activity.
To meet these challenges, law enforcement had to become more innovative and resourceful in combating crimes, criminals, and criminal activity. Multijurisdictional task forces have emerged as one of the most effective modem law enforcement tools; in part because task forces can not only transcend agency differences in organization, orientation, policies, size, constitu~ncy, and even personalities, but also resource and jurisdictional constraints. The emergence of task forces is also due in part because task forces have proven just as adaptable to multiagency street enforcement activities as they have to the multijurisdictional investigation of the most complex criminal organizations.
The term "multijurisdictional" describes a task force in terms of its composition: the multiple agencies and authorities participating in the task force. More specifically, multijurisdictional refers to the composite of territorial boundaries and enforcement authorities
28

of the task force's individual participants.
Unless specific legal authority is granted to a task force, the task force's jurisdiction is in effect the collective or composite jurisdiction of the agencies operating under the task force umbrella.
The Criminal Justice Coordinating Council considers multijurisdictional task force projects a key component of the Statewide Strategy, as evidenced by over 50 percent of the 1997 Byrne Grant being allocated for this type of initiative. However, in order to ensure available funding for other authorized purpose areas, CJCC has imposed a $400,000 ceiling on all Federal funding requests for locally-implemented Multijurisdictional Drug Task Forces. The imposition of this ceiling becomes effective for the 1997 Byrne Formula Grant Program and subsequent years, thereafter. This does not mean that each locally-implemented Multijurisdictional Drug Task Force will receive $400,000 if requested. It only implies eligibility, as the funding decision will depend on numerous factors.
Additionally, due to the extensive staff time involved in monitoring these types of projects, CJCC is imposing a special condition on all new applications for locally-implemented Multijurisdictional Drug Task Forces. Under the 1997 Byrne Formula Grant Program and subsequent years, thereafter, each NEW locally-implemented Multijurisdictional Drug Task Force must be comprised of at least two counties as well as the county seat or largest municipality within the county. Applications not meeting this requirement will be disqualified from the review and assessment process.
Finally, in order for any Multijurisdictional Task Force project to be eligible for funding under the 1997 Byrne Formula Grant Program, the following documents must be included with the RFP:
It:i" A copy of the current and signed Interagency Agreement, Memorandum of Understanding, etc. All participating jurisdictions should be identified and represented on this document.
A copy of the current and complete Operating Policies and Procedures dictating the operational aspects of the Task Force.
CJCC will provide each Multijurisdictional Task Force project seeking funding under the 1997 Byrne Program with two additional publications in addition to the RFP. These publications will provide guidance to Task Forces on developing by-laws, operating policing andprocedures, and managing confidential funds.
29

PART II
REQUEST
FOR PROPOSAL

SECTION 1: GENERAL INFORMATION

Data Field #1: Subgrantee: Address: City/State/Zip: Contact Person (Financial): Phone # & Fax #:

Data Field #2:
Implementing Agency:
Address:
City/State/Zip:
Contact Person (Program):
Phone # & Fax #:

Data Field #3:

Type of Implementing Agency(ies) (check all that apply):

Law Enforcement

Prosecution

Public Defense

Courts

Corrections

Treatment

Prevention/Education

Non-Government

30

Note: Check all types of agencies participating in the implementation of this project, whether or not the other participants receive funds through the subaward. This field is intended to capture the scope of actual participation in multi-agency projects, whether or not those agencies are at the same or at different levels of government. Only the types of agencies actually participating in programmatic implementation, not those merely benefiting from the project, should be checked. Applicable to Data Field #3.

Data Field #4: Project Title:

Note: Enter the official subgrant project title.

Data Field #5:

Purpose Area (see Appendix B):

0

Purpose Area #1

0 Purpose Area #2

0

Purpose Area #3

0 Purpose Area #4

0 Purpose Area #5

0

Purpose Area #6

0 Purpose Area #7

0

Purpose Area #8

0 Purpose Area #9

0 Purpose Area #10

0 Purpose Area #11

0 Purpose Area #14

0 Purpose Area #15

0 Purpose Area #16

0

Purpose Area #17

0

Purpose Area #18

0

Purpose Area #19

0

Purpose Area #20

0

Purpose Area #21

0

Purpose Area #22

0

Purpose Area #23

0

Purpose Area #24

31

o Purpose Area #12

o Purpose Area #25

o Purpose Area #13

o Purpose Area #26

Note: Enter one of the 26 authorized purpose areas established for the Byrne Formula Grant
Program. Only one purpose are may be entered. If a project addresses multiple purpose
areas, indicate the single most important purpose area.

Data Field #6: Age of Target Population (check all that apply):

All

0-12

13-17

18-24

25 & Older

Note: Check age categories only for projects specifically targeted at a specific age population (as potential offenders or potential victims or for project services). For example, a drug abuse treatment project might be established only to serve olderjuveniles and young adults from ages 16 to 20, in which case, check both ages "13-17" and "18-24." For most projects, such as multijurisdictional drug task forces, which seek to benefit all population
groups and do not target offenders of a specific age, check "All." But, if the task force
is targeting juvenile gang members, check the age rangers) for the targeted offenders.

Data Field #7: Type of Award:

New (First award of Byrne funds for this project) Continuation (Second or subsequent award of Byrne funds)

Data Field #8:

Federal Funds Requested:

$

_

Cash Match Provided:

$,

_

Total Project Cost:

$,

_

Note: The amounts listed here should correspond with the amounts listed in Section 5. 32

SECTION 2: PROBLEM STATEMENT
This section should describe the nature and extent of the problem to be addressed and improvements needed to address the problem. The purpose of this section is to develop a clear, concise picture of the problem or gap in services or benefits that will be addressed using grant funds. This section should also describe approaches taken thus far to address the problem. The description of the problem should be supported by an analysis of statistical information and/or other factual information or relevant literature. The sources or methods used for assessing the problem also should be listed and described.
SECTION 3: PROGRAM DESCRIPTION
This section should provide a brief description of the proposed solution to the problem. Rather than restating the purpose area language, it should discuss both the scope and intent of the program.
SECTION 4: GOALS, OBJECTIVES, ACTIVITIES, AND PERFORMANCE MEASURES
This section should contain a separate discussion of each of the program goals and its accompanying objectives, activities, and performance measures. The goals are general statements of the desired results or outcome of the program. They should address the problem identified in the problem statement. The goals should be both realistic and achievable.
The objectives are specific approaches to achieving each of the goals. Objectives focus on the methods that will be used to address the problem; they should be clearly stated, realistic, and measurable. The accomplishment of objectives should result in the achievement of the goals they support.
Activities are performed to accomplish the objectives; they are the key operational elements of the program and must be specific and measurable.
Performance measures are used to determine the impact of the activities. They provide quantifiable information on the status of achievement for each objective. Performance measures clearly indicate whether or not the objective has been achieved, or, using gradations or increments, measure the degree to which the objective has been accomplished.
Each goal should be presented with all of its accompanying objectives and key activities. Each objective must also be linked to one or more corresponding performance measures, which must be clearly identified, results oriented, and reasonably attained.
33

SECTION 5
PROJECT BUDGET
Please indicate below the proposed project budget. Describe in detail on a separate page all proposed expenditures of Federal funds and matching funds by budget ca~egory. Please be advised that the Council cannot consider proposals lacking the required itemized budget description. Please note all requests for personnel must be accompanied by a detailed job description.

PERSONNEL EQUIPMENT SUPPLIES TRAVEL PRINTING OTHER TOTALS

NOTE:

DESCRI~TIONS OF EXPENDITURES APPLICABLE TO EACH BUDGET CATEGORY ARE LISTED ON THE FOLLOWING TWO PAGES.

34

PERSONNEL:

Expenditures under this budget category include but are not limited to the following:

1. Salaries or wages; and, 2. Fringe Benefits:


EQUIPMENT:

Employer's share of FICA; Employer's share ofretirement or pension costs; Employer's share of insurance [i.e., health, life, etc.]; Unemployment insurance; Workers Compensation; and, Leave under an approved plan.

An article of nonexpendable, tangible personal property having a useful life ofmore than one year and an acquisition cost equal to or greater than $5,000.
SUPPLIES:

Items of equipment with an acquisition cost of less than $5,000 are considered to be supplies. TRAVEL:

Expenditures under this budget category include but are not limited to the following:



Registration fees for training-related conferences;



Commercial airfare;



Lodging;



Subsistence (per diem or actual);



Mileage; and,



Miscellaneous fees [i.e., parking, tolls, etc.].

PRINTING:

Expenditures under this budget category include but are not limited to the following:



Stationery;



Business cards; and,



Booklets, pamphlets, forms and/or any publications associated with the project.

35

OTHER:

Expenditures under this budget category include but are not limited to the following:



Repairs and maintenance;



Rent and/or lease payments;



Janitorial services;



Utilities;



Telecommunications;



Confidential fund payments> [i.e., purchase of evidence (PIE), purchase of

information (PII), and purchase of services (PIS)];



Insurance;



Memberships, subscriptions, etc.; and,



General operating expenses associated with the project.

36

SECTION 6
CERTIFIED ASSURANCES
The applicant/subgrantee hereby assures that the program contained in this application meets all the requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; and the Bureau of Justice Assistance (BJA) Program Guidelines; that all the information contained in the application is correct; that there has been appropriate coordination with affected agencies; and that the applicant will comply with all provisions of the Act and all other applicable Federal laws, regulations and guidelines. In addition, the applicant/subgrantee certifies that:
(1) Federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities.
(2) Matching funds required to pay the non-Federal portion of the project's cost, for which grant funds are made available, shall be in addition to funds that would otherwise be made available for law enforcement by the recipients of grant funds and shall be provided on a project-by-project basis.
(3) For each fiscal year covered by an application, an annual report will be submitted to CJCC, including performance evaluations and assessments.
(4) Fund accounting, auditing, monitoring, evaluation procedures and such records as CJCC shall prescribe shall be provided to assure fiscal control, proper management, and efficient disbursement of funds received.
(5) It shall maintain such data and information and submit such reports in such form at such times and containing such data and information as CJCC may reasonably require to administer the program.
(6) The applicant is undertaking initiatives to reduce, through the enactment of innovative penalties or increasing law enforcement efforts, the demand for controlled substances by holding accountable those who unlawfully possess or use such substances.
(7) It will comply with the financial and administrative provisions set forth in the current edition of the OiP Financial Guide.
(8) The allocation, use, and expenditures of funds made available by this award for confidential expenditures will be made in compliance with the procedures defmed and set forth in the OiP Financial Guide, Chapter 8.
37

(9) It will comply with Title V of the Anti-Drug Abuse Act of 1988 and regulations promulgated by the Federal Government to maintain a drug-free workplace.

(10) It will comply, and all its subgrantees or contractors will comply, with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, and 42 U.S.C. 3789(d); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the Rehabilitation Act of 1973, as amended; Title n of the
Americans with Disabilities Act (ADA) of 1990; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.

(11) If required to formulate an Equal Employment Opportunity Program (EEOP), in accordance with 28 CFR 42.301 et seq. ,. it will maintain a current one on file. Further, the applicant will require every subgrantee/contractor to formulate and EEOP, in accordance with the previously cited regulation, to submit a certification to the applicant that it has a current EEOP on file which meets the applicable requirements.

(12) In the event a Federal or state court or administrative agency makes a fmding discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the fmding to the Office for Civil Rights, OJP.

(13) Any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the applicant/subgrantee describing programs funded in whole or in part with Federal funds, shall contain the following statement:

"This program was supported by Grant #

, awarded by the Bureau of

Justice Assistance, Office of Justice Programs, U.S. Department of Justice. The

Bureau of Justice Assistance is a component of the Office of Justice Programs

which also includes the Bureau of Justice Statistics, National Institute of Justice,

Office of Juvenile Justice and Delinquency Prevention, Office for Victims of

Crime, and the Crime Act Program Offices."

One copy of any such publication will be submitted to CJCC. CJCC may waive the requirement for submission of any specific publication upon submission of a request providing justification from the subgrantee.

(14) Consistent with applicable State law, subgrantee staff directly associated with administration of the BJA Formula Grant Program will attend and participate in conferences, workshops, training sessions and other national or regional meetings deemed by CJCC as critical to the proper administration of this Program. The subgrantee will determine which staff and the number of staff who should attend each meeting, consistent

38

with the scope and subject matter of the meeting. CJCC will specifically indicate in any announcement of a meeting whether or not the meeting is "critical." Cost of attendance will be borne by the subgrantee as an administrative cost to the subgrant.
(15) It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements, including Part II, Applicability of Office of Management and Budget Circulars; Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information Systems; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and Part 63, Floodplain Management and Wetland Protection Procedures.
(16) The applicable assurances above will be applied to all subgrantees/contractors of assistance by appropriate language incorporated in each subgrant, contract, or other document under which funds are to be disbursed.

CERTIFICATION:
I certify that the City/County Government of certified assurances.

will comply with the above

Authorized Official

Title

Date

39

SECTION 7 CIVIL RIGHTS REQUIREMENTS 1. Civil Rights Contact Person: 2. Title/Address:
3. Telephone Number: 4. Number of persons employed by the organizational unit responsible for administering this
subgrant:
Questions regarding the EEOP compliance requirements in connection with funding under this program should be addressed directly to the Office of Civil Rights Compliance, Office ofJustice Programs, 633 Indiana Avenue, N. W., Washington, D.C. 20531. That Office may be reached at (202) 307-0690.
40

SECTIONS AUDIT REQUIREMENTS 1. Date of the last audit: 2. Dates covered by last audit: 3. Date of the next audit: 4. Dates to be covered by the next audit: 5. Date next audit will be forwarded to cognizant audit agency (CJCC):
41

APPENDICES

APPENDIX A
THE
CRIMINAL JUSTICE COORDINATING COUNCIL

The Criminal Justice Coordinating Council, created under State law (O.C.G.A. 35-6A-2), consists of 23 members and is composed as follows:

the chairman of the Georgia Peace Officer Standards and Training Council or his/her designee.

the chairman of the Georgia Organized Crime Prevention Council or his/her designee.



the chairman of the Judicial Council of Georgia or his/her designee.



the chairman of the Prosecuting Attorneys' Council or his/her designee.



the commissioner of corrections or his/her designee.



the chairman of the Board of Corrections or his/her designee.



the vice-chairman of the Board of Public Safety or his/her designee.



the chairman of the State Board of Pardons and Paroles or his/her designee.



the State School Superintendent or his/her designee.



the commissioner of community affairs or his/her designee.



the president of the Council of Juvenile Court Judges or his/her designee.

the chairman of the Children and Youth Coordinating Council or his/her designee.

the commissioner of the Department of Children and Youth Services or his/her designee.

Each member listed above is considered an ex officio and full voting member of the council by reason of their office.

Ten members are appointed by the Governor for terms of four years, their initial appointments, however, being four for four-year terms, two for three-year terms, and four for two-year terms. Appointments are made so that there are always on the council the following persons:



one county sheriff.

one chief of police.

A-I



one mayor.



one county commissioner.



one superior court judge.



four individuals who shall be, by virtue of their training or experience,

knowledgeable in the operations of the criminal justice system of this state, and one

individual who shall be, by virtue of his or her training and experience,

knowledgeable in the operations of the entire spectrum of crime victim assistance

programs delivering services to victims of crime.

No person shall serve beyond the time he or she holds the office or employment by reason of which he or she was initially eligible for appointment.

In the event of death, resignation, disqualification, or removal for any reason of any member of the council, vacancies shall be filled in the same manner as the original appointment and successors shall serve for the unexpired term.

A-2

APPENDIXB
AUTHORIZED PURPOSE
AREAS

(1) Demand reduction education programs in which law enforcement officers participate.



Demand Reduction Education (not D.A.R.E.).



Drug Abuse Resistance Education (D.A.R.E.).



Officer Training for D.A.R.E. Program.

Key: General or school-based education programs aimed at drug abuse prevention and
involving law enforcement personnel; for gang-related programs, use purpose area #24.

(2) Multi-jurisdictional task force programs that integrate Federal, State and/or local drug law enforcement agencies and prosecutors for the purpose of enhancing interagency coordination and intelligence and facilitating multi-jurisdictional investigations.



Multi-jurisdictional/Regional Drug Task Forces.



Regional Violent Drug Trafficker Program.



Organized Crime/Narcotics Program.



Special Narcotics Prosecutor (in direct support of MJTF).



Statewide Confidential Funds Pool.



Narcotics Surveillance Equipment and Training Program (if in support of multisite

enforcement programs).



Drug Offenders Intelligence System (in direct support of MJTF).

Key: Cooperative programs involving two or more separate law enforcement entities
which have different jurisdictional responsibilities. with formal agreements to work together as a team to enforce drug laws, usually with a focus on mid- or high-level traffickers; prosecutorial projects must be clearly integrated with the operations of a MJTF to be included in this purpose area; contrast, purpose areas #7, #21 and #24; all gang-related task forces should be placed under purpose area #24.

[NOTE: Not all programsfalling within this purpose area are excludedfrom the operation ofthe Four Year Rule, but all drug enforcement taskjorce programs eligiblejor exclusion from that rule should be categorized under this purpose area. The exclusion applies only to drug task forces.]

(3) Programs designed to target the domestic sources of controlled and illegal substances, such as precursor chemicals, diverted pharmaceuticals, clandestine laboratories and cannabis cultivations.

Pharmaceutical Diversion.



Clandestine Laboratories.

B-1

Marijuana Eradication.



Drug Identification (laboratory-based research studies).

Key: Efforts directed to elimination or control of domestically-produced drugs through better technology or enhanced enforcement.

(4) Providing community and neighborhood programs that assist citizens in preventing and controlling crime, including special programs that address the problems of crimes committed against the elderly and special programs for rural jurisdictions.



Community Crime Prevention.



Crime Prevention through Environmental Design.

Neighborhood Watch.



National Night Out Against Crime.



Community Policing/Prosecution (see also purpose area #16).



Drug-Impacted Rural Jurisdiction.



Reaching High Risk Youth through Outdoor Activities.



Senior Citizen Crime Prevention/Golden Alert Program.

Key: Crime prevention and/or drug demand reduction efforts initiated primarily by citizens or with heavy citizen involvement (e.g., community or church-based) or for the benefit of educating the public about prevention of crime or enhancing the ability of a community to prevent or reduce crime, with or without law enforcement involvement.

(5) Disrupting illicit commerce in stolen goods and property.



County Attorney's Office Property Crime Program.



Motor Vehicle Theft Prevention.

Key: Law enforcement (generally undercover) or other efforts targeted on fencing operations or criminal enterprises based on bur~lar.y and theft.

(6) Improving the investigation and prosecution of white-collar crime, (e.g., organized crime, public corruption crimes and fraud against the government with priority attention to cases involving drug-related official corruption).



Reducing Drug Corruption in Police Departments.



Targeting White Collar Crime.

B-2

Key: Law enforcement and prosecution efforts directed at the designated crime categories (e.g., white collar crime or public corruption), which mayor may not be directly related to drug crimes.

(7A) Improving the operational effectiveness of law enforcement through the use of crime analysis techniques, street sales enforcement, schoolyard violator programs, gangrelated and low-income housing drug control programs.
Drug Task Force (single jurisdiction effort). Drug-free School Zone Enforcement. Integrated Criminal Apprehension Program (lCAP). Arson Prevention and Control. Preserving the Crime Scene. Drug Dog/Canine Acquisition and TraininglK-9 Unit. Violent Fugitives Arrest Squad.
Key: General law enforcement enhancements, usually by a single governmental entity/agency, directed at the designated drug control problems and other serious crime problems; contrast, purpose areas #17, #21, and #24.

(7B) Developing and implementing anti-terrorism plans for deep draft ports, international airports and other important facilities.



"Night Eyes" State Water Patrol.

Airport Anti-Terrorism Task Force.

Key: Planning and implementing anti-terrorism enforcement activities; see also purpose area #26.

(8) Career criminal prosecution programs, including the development of model drug control legislation.



Career Criminal/Major Offender/Career Drug Offender Prosecution.



Narcotics Prosecution Unit (but us~ purpose area #2 if directly in support of

MJTF).

Model Drug Control Legislation (directed at offenders).



Use of Civil RICO in Drug Enforcement.

Key: Prosecution efforts to craft new laws or to utilize existing laws more effectively against offenders, with a focus primarily on improved operations of one office or within a single jurisdiction.

B-3

(9) Financial investigative programs that target the identification of money laundering operations and assets obtained through illegal drug trafficking, including the development of proposed model legislation, fmancial investigative training and fmancial information sharing systems.



Financial Investigations.



Assets Forfeiture Units.



Model Drug Control Legislation (directed at assets).

Key: Efforts directed at the financial aspects of drug control, including developing enabling legislation to get at assets.

(10) Improving the operational effectiveness of the court process by expanding prosecutorial, defender andjudicial resources and implementing court delay reduction programs.



Differentiated/Expedited Case Management.



Fast Track Prosecution/Fast Track Defense.



Drug Courts (specialized narcotics courtrooms; contrast, purpose area #20).



Court Unification.



Pretrial Services Delivery (but use purpose area #15A if primary focus is drug

testing or purpose area #20 if focus is reducing jail crowding).



Video Arraignment/Presentence Telecommunications Project.

Key: Improving court-based operations and adjudication agency management systems to allow more effective and efficient case processing; this purpose area addresses management and process improvement based on better utilization of personnel or case routing through means other than automation of fIles; the latter type of equipment-based enhancement should be placed under purpose area #I5B.

(11) Programs designed to provide additional public correctional resources and improve the corrections system, including treatment in prisons and jails, intensive supervision programs and long-range corrections and sentencing strategies.



Intensive Supervision Probation and Parole.



Boot Camps.



Changing Attitudes through Physical Adventure.



Treatment in a Jail Setting.



Substance Abuse Treatment for Female Inmates.

B-4



Correctional Facilities Planning/Population Projections.



Sentencing Strategies Development.

Key: Corrections improvement programs which provide additional resources or options within correctional settings, including treatment and other programs for inmates, other than prison/jail industries.

(12) Providing prison industry projects designed to place inmates in a realistic working and training environment which will enable them to acquire marketable skills and to make financial payments for restitution to their victims, for support of their own families and for support of themselves in the institution.
Prison/Jail Industries.
Key: Correctional program specifically designed to aid offenders in becoming employable after release and to comply with court-ordered restitution to victims and support to their own families.

(13) Providing programs which identify and meet the treatment needs of adult and juvenile drug-dependent and alcohol-dependent offenders.



Treatment for Drug Addicted Offenders.



Day Treatment Center for Juvenile Offenders.

Treatment Aftercare Unit.



DUI/DWI Rehabilitation and Training.

Key: Programs providing counseling and other treatment to addicted offenders, whether or not residential, but excluding correctional-facility based programs; contrast with purpose areas Ill/treatment, #15NTASC, and #20/Drug Courts.

(14) Developing and implementing programs which provide assistance to jurors and witnesses and assistance (other than compensation) to victims of crime.



One Day-One Trial/Jury Management Improvement.



Systems for Setting Juror Fees/Compensation.



Victim/Witness Program.



Offenders' Restitution for Victims.



Victim Assistance.

Key: Facilitating the role of and/or making it easier for citizens caught up in the

B-5

activities of the criminal justice system, including assisting victims in ways other than direct compensation; for programs aimed at assisting victims of domestic violence, use purpose area #18.
[NOTE: Victim assistance programs are exempt from the Four Year Rule.]

(15A) Developing programs to improve drug control technology, such as pretrial drug testing programs, programs which provide for the identification, assessment, referral to treatment, case management and monitoring of drug-dependent offenders, and enhancement of State and local forensic laboratories.



Pretrial/Probation/Parole Drug Testing.



Statewide Urinalysis Testing.



Treatment Alternatives to Street Crimes (TASC).



Forensic Laboratory Enhancement (but use purpose area #25 if DNA related).

Key: Process-oriented programs that include technology development. focused on better management of offenders (especially through special controls on drug dependent offenders) and on providing better evidence related to criminal cases.

(15B) Criminal justice information systems to assist law enforcement, prosecution, courts and corrections organizations (including automated fmgerprint identification systems).



Criminal Justice Records Improvement (COO).



Criminal Justice Information Systems (CnS).



Automated Fingerprint Identification System (AFIS).



Prosecution Management Support Systems.



Management Information Systems (for administrative support).



Metropolitan Criminal Intelligence System (but use purpose area #2 if restricted

solely to MJTF drug-related information).



Dill Data Collection System.

Key: Process-oriented programs including technology develo.pment. focused on information systems develo.pment and management of records, particularly that leading to better dispositional information for the State's criminal history records system.

[NOTE: Allprojects funded pursuant to the State's CJRI Plan should be placed in purpose area #i5B.]

B-6

(16) Innovative programs which demonstrate new and different approaches to enforcement, prosecution and adjudication of drug offenses and other serious crimes.



Weed and Seed.



Firearms Trafficking/Control/Licensing Enforcement.



Community Justice Centers.



Death Penalty Litigation.

Key: Innovative or unique programs focused on drug, violent, or serious crimes, that are not typical of or similar to programs previously funded in the State or in other States, or programs giving an especially innovative "twist" on previous approaches to a problem; and. programs that cut across system components to involve law enforcement, courts, corrections, treatment, etc., and often non-criminal justice entities; community policing projects without substantial "seeding" aspects should be placed under purpose area #4.

[NOTE: Death penalty Federal habeas corpus litigation programs should be placed under this purpose area.]

(17) Addressing the problems of drug trafficking and the illegal manufacture of controlled substances in public housing.



Enforcement in Public Housing Developments.



Eliminating Crack Houses (in public housing).

Key: Programs specifically directed at drug control efforts in public housing, which may or may not involve law enforcement.

(18) Improving the criminal and juvenile justice system's response to domestic and family violence, including spouse abuse, child abuse and abuse of the elderly.



Domestic/Family Violence Intervention.



Law Enforcement's Response to Domestic Violence.



Child Abuse Prosecution.



Responding to Sexual Abuse of Children.



Crimes Against the Elderly (in domestic settings; see also purpose area #4).

Key: Programs addressing domestic violence issues as they interface with the criminal justice system, regardless of where in or external to the system the program is based.

(19) Drug control evaluation programs which State and local units of government may

B-7

utilize to evaluate programs and projects directed at State drug control activities.



Evaluation of Drug Control Programs.



Research and Evaluation.

Key: Evaluations and other research directed at individual projects or general programs,
whether or not the projects or programs being evaluated are funded by Byrne formula grants.

(20) Providing alternatives to prevent detention, jail and prison for persons who pose no danger to the community.



Alternatives to Incarceration.



House Arrest/Electronic Monitoring.



Drug Courts (directed to diverting offenders into treatment; contrast, purpose area

#10).



Restitution by Juveniles.



Community Service Labor Program.



User Accountability Sanctioning (not involving incarceration).

Key: Programs offering alternatives to detention in appropriate cases for both pretrial
arrestees and convicted offenders; if primarily a program to provide treatment, use purpose area #13.

(21) Programs of which the primary goal is to strengthen urban enforcement and prosecution efforts targeted at street drug sales.



Street Sales/Street-level Narcotics Enforcement.



Drug Enforcement Enhancement.



Crack Houses/Nuisance Abatement Unit.



Reverse Sting Demand Reduction Enforcement.



Drug Recognition Training for Patrol Officers.



Motor Vehicle Officers I Watch for Drugs.

Key: Law enforcement and/or prosecution programs in urban jurisdictions, focused on
street-level drug trafficking, generally involving only one law enforcement or one prosecution agency; contrast, purpose areas #2 and #7.

(22) Prosecution of driving while intoxicated charges and the enforcement of other laws relating to alcohol use and the operation of motor vehicles.
B-8



Enhanced Prosecution of DWI Cases.



Diversion of DWI Offenders into Treatment.

Key: Only programs implementing or enforcing laws related to driving while intoxicated (alcohol); for programs actually providing treatment, use purpose areas #11 or #13; for processing or information systems, use purpose area #15B.

(23) Addressing the need for effective bindover systems for the prosecution of violent 16and 17-year old juveniles in courts with jurisdiction over adults for [certain enumerated violent crimes].



Violent Juvenile Waiver to Adult Court Program.



Prosecutor's Juvenile Bindover Unit.

Key: Developing procedures and systems necessary to effect the waiver of violent juveniles into adult court.

(24) Law enforcement and prevention programs that relate to gangs or to youth who are involved in or are at risk of involvement in gangs.

Gang Task Forces.



Specialized Gang Prosecutors.



Juvenile Gangs Involvement in Drug Trafficking.



Gang Resistance Education and Training (GREAT).

Key: Programs that develop and/or implement law enforcement and prevention initiatives aimed at preventing, reducing. or responding to gang-related crime; for court-based and correctional gang programs, use other purpose areas.

[NOTE: Multi-jurisdictional gang taskforces are exempt from the Four Year Rule.]

(25) Developing or improving forensic laboratory capabilities to analyze DNA for identification purposes.



DNA Database Identification System.



DNA Laboratory Enhancement and Training Program.

Key: Improvements in DNA laboratory procedures and equipment.

B-9

[NOTE: All programs must comply with current FBI promulgated DNA standards.]

(26) To develop and implement anti-terrorism training programs and to procure equipment for use by local law enforcement authorities.



Law Enforcement Officer Training in Anti-Terrorism.



Enhancing Enforcement Capabilities for Responding to Terrorist Acts.

Key: Training and equipment enhancements necessary to allow law enforcement agencies to adequately respond to terrorism incidents; see also purpose area #7B.

Congress has authorized the use of Byrne funds to support the following type of program; this authorization applies only to the current award (FY 1997) and mayor may not be available in future funding cycles:

Assisting in the litigation processing of death penalty Federal habeas corpus petitions.

Key: Assistance to prosecutors responding to habeas corpus petitions in death penalty cases from State prisoners being brought under Federal law.

[NOTE: This funding authorization has been available under several prior appropriations and has previously been treated as a separate, numbered purpose area even though it has not been made permanent by Congress. However, to avoid confusion and repeated changes ofthe number being used in the IPR system, BJA now asks states to place any death penalty litigation program under purpose area #16.]

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APPENDIXC
PROPOSED FUNDING ALLOCATION FOR THE
1997
APPROPRIATION

SCHEDULE: PROGRAM: SOURCE:

PROPOSED FUNDING ALLOCATION FOR THE 1997 APPROPRIATION EDWARD BYRNE MEMORIAL DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM BUREAU OF JUSTICE ASSISTANCE (BJA), OFFICE OF JUSTICE PROGRAMS, DEPARTMENT OF JUSTICE

PAGE 1_ OF ~

AUTHORIZED PURPOSE AREA

PROGRAM TITLE

#1

Drug Abuse Resistance Education

[Locally-implemented projects]

School Resource Officer [Locally-implemented projects]

D.A.R.E. Training [State-implemented project]

TOTALS FOR PURPOSE AREA #1

NUMBER OF PROJECTS 40 - 50

FEDERAL AMOUNT 700,000.00

STATE AMOUNT

LOCAL AMOUNT 700,000.00

PASS-THRU AMOUNT 700,000.00

MATCH AMOUNT 233,333.33

10 - 20

300,000.00

300,000.00 300,000.00 100,000.00

115,000.00 115,000.00

0.00

38,333.33

=============----------------------------------------------------------------------.---1,115,000.00 115,000.00 1,000,000.00 1,000,000.00 371,666.67

#2

Multijurisdictional Drug Task Forces

[Locally-implemented projects]

29 - 31 6,000,000.00

6,000,000.00 6,000,000.00 2,000,000.00

Statewide Drug Task Force [State-implemented project]

500,000.00 500,000.00

0.00 166,666..67

Regional Fugitive Squads [State-implemented projects]

-3

375,000.00 375,000.00

0.00 125,000.00

Drug Enforcement Training [State-implemented project]

190,000.00 190,000.00

0.00

63,333.33

Regional Multijurisdictional K-9 Resource Team/Statewide Training and Certification
[Locally &State implemented project]
TOTALS FOR PURPOSE AREA #2

400,000.00 400,000.00

0.00 133,333.33

=============--------------------------------------------------------------------------7,465,000.00 1,465,000.00 6,000,000.00 6,000,000.00 2,488,333.33

#3

Indoor Grow Task Force (Marijuana)

85,000.00

85,000.00

0.00

28,333.33

[State-implemented project]

=============---------------------------------------------------------------------------

TOTALS FOR PURPOSE AREA #3

85,000.00

85,000.00

0.00

0.00

28,333.33

#10 Substance Abuse Treatment Database [State-implemented project]
Court Delay Reduction [Locally-implemented projects]
TOTALS FOR PURPOSE AREA #10

100,000.00 100,000.00

0.00

33,333.33

-3

100,000.00

100,000.00 100,000.00

33,333.33

=============---------------------------------------------------------------------------

200,000.00 100,000.00 100,000.00 100,000.00

66,666.67

SCHEDULE: PROGRAM: SOURCE:

PROPOSED FUNDING ALLOCATION FOR THE 1997 APPROPRIATION EDWARD BYRNE MEMORIAL DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM BUREAU O.F JUST! CE ASS ISTANCE (BJA), OF F1CE OF JUST! CE PROGRAMS, DEPARTMENT OF JUST! CE

AUTHORIZED PURPOSE AREA

PROGRAM TITLE

NUMBER OF PROJECTS

FEDERAL AMOUNT

STATE AMOUNT

LOCAL AMOUNT

PAGE _2_ OF 3

PASS-THRU AMOUNT

MATCH AMOUNT

#11 Model Jails [Locally-implemented projects] TOTALS FOR PURPOSE AREA #11

1-3

125,000.00

125,000.00 125,000.00

41,666.67

=============~---------------------------------------- ----------------------------------

125,000.00

0.00 125,000.00 125,000.00

41,666.67

#13 Juvenile Offender Treatment [Locally-implemented projects] Juvenile Offender Treatment [State-implemented project] Adult Offender Treatment [State-implemented project] TOTALS FOR PURPOSE AREA #13

-3

135,000.00

135,000.00 135,000.00

45,000.00

225,000.00 225,000.00

0.00

75,000.00

325,000.00 325,000.00

0.00 108,333.33

=============--------------------------------------------------------------------------685,000.00 550,000.00 135,000.00 135,000.00 228,333.33

#15A Sexually Violent Offender Registry

2

[State-implemented projects]

Forensic Services Upgrade [State-implemented project]

#15B Criminal Justice Records Improvement GCIC/Audit Team (5% set-aside)
[State-implemented project]

Criminal Justice Records Improvement Courts Automation (5% set-aside)
[State-implemented project]

Criminal Justice Records Improvement Live Scans (in addition to set-aside)
[Locally-implemented projects]

7 - 10

Regional Narcotics Information and Intelligence Exchange
[State-implemented project]

TOTALS FOR PURPOSE AREA #15

300,000.00 340,000.00 290,300.00

300,000.00 340,000.00 290,300.00

0.00 100,000.00

0.00 113,333.33

0.00

96,766.67

350,000.00 350,000.00

0.00 116,666.67

500,000.00

500,000.00 500,000.00 166,666.67

100,000.00 100,000.00

0.00

33,333.33

1,880,300.00 1,380,300.00 500,000.00 500,000.00 626,766.67

SCHEDULE: PROGRAM: SOURCE:

PROPOSED FUNDING ALLOCATION FOR THE 1997 APPROPRIATION EDWARD BYRNE MEMORIAL DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM BUREAU OF JUSTICE ASSISTANCE (BJA), OFFICE OF JUSTICE PROGRAMS, DEPARTMENT OF JUSTICE

PAGE ..l.... OF 3

AUTHORIZED PURPOSE AREA

PROGRAM TITLE

#16 The Gemini Project [Locally-implemented project]

Excess Property [State-implemented project]

TOTALS FOR PURPOSE AREA #16

NUMBER OF PROJECTS

FEDERAL AMOUNT 30,000.00
75,000.00 105,000.00

STATE AMOUNT
75,000.00 75,000.00

LOCAL AMOUNT 30,000.00

PASS-THRU AMOUNT 30,000.00

0.00

30,000.00

30,000.00

MATCH AMOUNT
10,000.00 25,000.00 35,000.00

#20 Drug Courts & Conditional Discharge

1- 2

70,000.00

70,000.00

70,000.00

23,333.33

[Locally-implemented projects]

=============---------------------------------------------------------------------------

TOTALS FOR PURPOSE AREA #20

70,000.00

0.00

70,000.00

70,000.00

23,333.33

#22 Metro DUI Task Force [State-implemented project] TOTALS FOR PURPOSE AREA #22

350,000.00 350,000.00

0.00 116,666.67

=============---------------------------------------------------------------------------

350,000.00 350,000.00

0.00

0.00 116,666.67

#24 Gang Resistance Education and Training

1- 4

85,400.00

B5,400.00

85,400.00

28,466.67

[Locally-implemented projects]

=============---------------------------------------------------------------------------

TOTALS FOR PURPOSE AREA #24

85,400.00

0.00

85,400.00

85,400.00

28,466.67

ADMIN Administration of the Program (5%)

N/A

640,300.00 640,300.00

0.00 213,433.33

TOTALS FOR ALL PURPOSE AREAS

12,806,000.00 4,760,600.00 8,045,400.00 8,045,400.00 4,268,666.67 ===========================================================================

APPENDIXD
REQUEST
FOR PROPOSAL
CHECKLIST

REQUEST FOR PROPOSAL CHECKLIST

PART I:

BYRNE FORMULA GRANT PROGRAM GUIDELINES
Have you reviewed Part I (Byrne Formula Grant Program Guidelines) and developed a working knowledge of the Grant Program?
If yes, proceed to Part IT (Request for Proposal) of the application.
If no, write down or develop a list of questions to ask at the applicant workshop on Apri12, 1997, at the Georgia Public Safety Training Center. Or, you may call the following people to discuss these questions:
John Clower, Chief of Staff John Cook, Program Director Joe Hood, Assistant Program Director
Each of these individuals can be reached at (404) 559-4949.

PART II: REQUEST FOR PROPOSAL
Data Field #1:
Is the applicant listed as "Subgrantee" eligible (must be a State Agency or unit of local government) to receive a Byrne Formula Grant?
Has a current and correct address been listed for the fInancial administration of the proposed project?
Have you listed a fInancial contact person, as well as a phone & fax number, that is knowledgeable with the purpose and scope of the proposed project?
Data Field #2:
Is the office, department, etc., listed as "Implementing Agency" appropriate to participate in the proposed project?
Has a current and correct address been listed for the programmatic administration of the proposed project?

D-1

Have you listed a program contact person, as well as a phone & fax number, that is knowledgeable with the purpose and scope of the proposed project?
Data Field #3:
Have you indicated (check mark) what types of agencies will be participating in the
implementation of the proposed project? Please refer to the "Note" under this data field on page 31 for further guidance regarding this issue.
Data Field #4:
Have you listed the "official" title for the proposed project?
Data Field #5:
Have you reviewed the authorized purpose areas listed in Appendix B?
Have you determined which authorized purpose area the proposed project falls under?
Have you indicated (check mark or fIll in box) which purpose area (only one) the proposed project should be listed under?
Data Field #6:
Have you indicated (check mark of X) which age categories are being targeted by
the proposed project? Please refer to the "Note" on page 32 for additional guidance regarding this issue.
Data Field #7:
Have you indicated whether or not the proposed project is a "new" or
"continuation" award of Byrne funds? Please refer to Part I, Section 6.4, of this document for additional guidance regarding this issue.
Date Field #8:
Have you listed the amount of Federal funds being requested for the proposed project as well as the amount of cash match to be provided by the subgrantee?
Please note that the amounts listed under this data field should correspond with the amounts listed under Section 5 of this Part. Guidance regarding the match requirements can be found under Part I, Section 3.5, of this document.
D-2

SECTION 2: PROBLEM STATEMENT
Have you thoroughly identified and described the nature and extent of the problem to be addressed through the implementation of the proposed project?
Have you identified and described what improvements are needed to address the problem?
Have you presented the reviewer with a clear picture of existing gaps in services as well as who will benefit from the utilization of grant funds by implementation of this project?
Have you supported the description of the problem with adequate and appropriate documentation (e.g., analysis of statistical data, relevant literature, etc.)?
Have you informed the reviewer of the sources and/or methods used for assessing the problem?
SECTION 3: PROGRAM DESCRIPTION
Have you presented the reviewer with a clear concise description of the solution to the problem identified in Section 2?
SECTION 4: PROJECT EVALUATION
Have you reviewed Part I, Section 7, of this document and developed a working knowledge of how to identify goals, objectives, project activities, and performance measures? Any questions regarding these issues should be directed to the attention ofLisa Harper, Program Auditor. Lisa can be reached at (404) 559-4949.
Do the identified project goals address the problem identified in Section 2? Are the goals realistic and achievable?
Are the identified objectives specific approaches to achieving each of the goals? Do the objectives focus on methods that will be used to address the problem? Are the objectives clearly stated, realistic, and measurable?
Will the activities to be performed, through project implementation, accomplish the objectives? Are the identified activities specific and measurable?
D-3

Will the identified performance measures clearly indicate whether or not the objective has been achieved?
Have you demonstrated a plausible linkage between the goals, objectives, activities, and performance measures?
Goals
t
Objectives
t !
Activities
t
Performance Measures
SECTION 5: PROJECT BUDGET
Have you included all costs necessary to successfully implement the proposed project? Please note that you should provide the reviewer with the "actual" costs needed to peiform the project---not what you think you can get.
Have you provided the reviewer with a thorough, itemized, well documented budget request?
Have you indicated what costs are Federal and what costs are Cash Match? Is the Cash Match 25 % of the total project cost?
Do the costs listed here correspond with the costs listed under Section 1, Data Field #8?
SECTION 6: CERTIFIED ASSURANCES
Has the authorized official [i.e., County Board Chairman, Mayor, City/County Manager/Administrator, or State Department Head] carefully reviewed the attached certified assurances?
Has the authorized official signed and dated the certified assurances?
SECTIONS 7 & 8: CIVIL RIGHTS & AUDIT REQUIREMENTS
Is the information listed in these sections accurate and complete?
D-4

APPENDIXE
D.A.R.E. OFFICER SELECTION CRITERIA

D.A.R.E.

DRUG ABUSE RESISTANCE EDUCATION POLICY AND PROCEDURES STATEMENT

NUMBER: 93-01

DATE:

02/93

SUBJECT: CRITERIA FOR SELECTION OF D.A.R.E. OFFICERS,

PURPOSE: The purpose of this directive is to establish the minimum criteria to be utilized for a law enforcement officer to be considered for selection to become a D.A.R.E. Officer.

POLICY:

It will be the policy of the Georgia D.A.R.E. Board of Directors to provide instruction through the Georgia Department of Education and the Georgia Bureau of Investigation. Success in reaching this goal is largely dependent upon the officer selection criteria. The officer in an elementary school serves as a positive role model. It is incumbent upon the officer to maintain the highest level of integrity to assure the D.A.R.E. goals and objectives are met.

The D.A.R.E. Officer must display exceptional abilities to teach and develop positive relationships with children and commit to serve as a positive role model.

Additionally, the D.A.R.E. Officer must not have exhibited any behaviors that will negatively impact the reputation of the D.A.R.E. Program.

THE DIRECTIVE

An officer instructing in the Georgia D.A.R.E. Program must be qualified in the following ways. He or she must:

1. Be a full time certified law enforcement officer, meeting the minimum standards of the POST Council and have completed a minimum of two years as a certified peace officer.

2. Have earned a high school diploma. Priority will be given to those who have successfully completed forty-five (45) quarter hours or thirty (30) semester hours of education from an accredited institute of higher learning.

E-1

3. Have oral and written communication skills adaptable to age specific audiences. 4. Have demonstrated a commitment to work with young people in constructive
activities, such as formal involvement in church, school and/or other community programs. 5. Have demonstrated attention to neatness and personal appearance. 6. Have the ability to effectively organize. 7. Have demonstrated a genuine desire to participate in the D.A.R.E. Program and be involved in drug use/abuse prevention activities. 8. Have the ability to relate to children. 9. Be responsive to instruction. 10. Have the ability to develop interpersonal relationships. 11. Have demonstrated promptness. 12. Have been an exemplary role model in both formal and informal situations. 13. Be one who refrains from sexual, racial, stereotyping or insensitive remarks. 14. Be committed to the total replication of the D.A.R.E. Program model. 15. Does not have a history of drug use and/or abuse.
(ADVISORY: It is not the intent of this rule to exclude those individuals who have engaged in youthful (0-21 years) experimentation with gateway drugs [i.e., marijuana, alcohol, tobacco]. Rather, it is the intent to exclude those who have used illegal substances/drugs in any form since becoming a peace officer or have used drugs in any manner sufficient to establish a pattern of disregard of the law, up to and including prescription drug abuse, alcohol abuse, or other such abuse.)
E-2