Zero based budget reports, fiscal year 2013

Fiscal Year 2013 Budget Recommendations
Zero Based Budget Reports
Governor's Office of Planning and Budget Nathan Deal Governor

Table of Contents

Introduction ..................................................................................................................... i Office of the Governor

Department of Administrative Services

Governor's Office for Children and Families ............................................................... 69

State Purchasing .......................................................................................................... 1 Governor's Office of Consumer Protection ................................................................. 75

Department of Agriculture

Office of Student Achievement ................................................................................... 80

Marketing and Promotion ........................................................................................... 6 Department of Human Services

Department of Banking and Finance

Adoption Services........................................................................................................ 85

Non-Depository Financial institution Supervision......................................................12 Elder Community Living Services................................................................................. 90

Department of Behavioral Health and Developmental Disabilities

Georgia Bureau of Investigation

Adult Forensic Services .............................................................................................. 17 Criminal Justice Information Services.......................................................................... 95

Department of Community Health

Department of Juvenile Justice

Health Care Access and Improvement....................................................................... 23 Secure Commitment.................................................................................................. 100

Department of Corrections

Department of Labor

Departmental Administration.................................................................................... 28 Business Enterprise Program..................................................................................... 106

Probation Supervision................................................................................................ 33 Department of Natural Resources

Department of Defense

Historic Preservation Program .................................................................................. 111

Youth Educational Services ........................................................................................ 38 Department of Public Health

Department of Early Care and Learning

Georgia Trauma Care Network Commission ............................................................. 117

Child Care Services..................................................................................................... 43 Department of Public Safety

Department of Economic Development

Georgia Public Safety Training Center ....................................................................... 122

Tourism ...................................................................................................................... 48 Board of Regents, University System of Georgia

Department of Education

Regents Central Office............................................................................................... 127

School Improvement.................................................................................................. 53 Public Service/Special Funding Initiatives ................................................................. 134

Technology/Career Education ................................................................................... 58 Georgia Public Telecommunications Commission..................................................... 142

Georgia Forestry Commission

Secretary of State

Forest Management .................................................................................................. 63 Archives and Records ................................................................................................ 147

Table of Contents

State Personnel Administration

Department of Transportation

System Administration ............................................................................................ 152 Airport Aid ................................................................................................................. 173

Recruitment and Staffing Services ........................................................................... 157 Department of Veterans Service

Total Compensation and Rewards ........................................................................... 160 Georgia Veterans Memorial Cemetery...................................................................... 178

Workforce Development and Alignment ................................................................. 163

Technical College System of Georgia

Departmental Administration .................................................................................. 167

Zero-Based Budget Analysis

Introduction

The Governor's Office of Planning and Budget (OPB) is responsible for managing and developing the state budget. OPB utilized a zerobased budgeting (ZBB) approach to analyze selected programs during the AFY 2012 and FY 2013 budget process. The purpose of the zero-based budget analysis is to assess individual programs against their statutory responsibilities, purpose, cost to provide services, and outcomes achieved in order to determine the efficiency and effectiveness of the program and its activities.
OPB conducted a zero-based budget analysis of 10 percent of all budgetary programs during the fall of 2011. The zero-based budget review process included a detailed analysis of the cost and sources of funding for program activities, an examination of two years of expenditure trend data, as well as a review of the program's performance through measures capturing the effectiveness, efficiency, and workload of program activities. This analysis was used to develop recommendations for the AFY 2012 and FY 2013 Governor's Budget Report.
During the fall of 2011 OPB, the House Budget Office and the Senate Budget and Evaluation Office reviewed the performance measures for each of the ZBB programs. The coordinated review helped develop a common understanding of the program's purpose and ensure that the measures reported satisfy the expectations of all three budget offices.

The ZBB review process formalizes the work inherent in OPB budget analysis and provides a systematic review and reporting of the activities, performance and expenditures of the programs in the state budget.
The reports in this document are a summary of the information gathered and analyzed by OPB as part of our ZBB reviews. The document includes four sections for each program reviewed:
1. Results of Analysis: This section summarizes OPB's analysis and provides recommendations for future review or changes to the program budget and operations.
2. Program Purpose and Key Activities: This section lists the agency and program purpose. A list of the program's key activities is provided with its authority, number of positions, state funds and total funds budgeted is also provided in this section.
3. Performance Measures: This section lists the goals of the program and a set of measures for the program.
4. Financials: This section provides a summary of the program expenditures and budget. The section lists two years of expenditures, the current fiscal year budget, Governor's recommended changes and recommended FY 2013 budget.

i

FY 2013 Zero-Based Budget Analysis Department of Administrative Services
ZBB Program: State Purchasing

Office of Planning and Budget

1

FY 2013 Zero-Based Budget Analysis Department of Administrative Services
ZBB Program: State Purchasing
Purpose of Review
The appropriations act of FY 2011 and FY 2012 included specific language for this program to be self-sufficient. In FY 2011, state funds were removed from the program; in FY 2012, the program's budget was reduced 18.9%. The purpose of this review is to ensure State Purchasing can maintain their current level of service despite their reduced budget.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has decreased from 77 positions to 75. The
Governor's Budget recommends retaining all positions for FY 2013.
3. Measures: The measures reflect input from the three budget offices. The agency should continue to identify additional
measures that explain the impact of program activities.
4. Budget Impact: Increase program budget by $319,374 based on ZBB analysis. The specific increases are listed below.
Program Operations: 5. Completion of the Team Georgia MarketplaceTM initiative, a set of online tools which seek to maximize efficiency in the
procurement process for Georgia's largest agencies, will be postponed without additional funding. Recommendation: Seek alternative funding to finish the final phase of the Team Georgia MarketplaceTM .
6. State Purchasing has not received funding for statewide adjustments despite increasing costs in employee fringe benefits. Recommendation: Increase funds by $319,374 to reflect the adjustment in the employer share of the State Health Benefit Plan in FY 2013.
7. Several software licenses are purchased for online training which could be less efficient than consolidating licenses. Recommendation: Perform a cost-benefit analysis in order to achieve efficiencies in the training program.

Office of Planning and Budget

2

Department of Administrative Services ZBB Program: State Purchasing

Agency Purpose Program Purpose

Program Purpose and Key Activities
The Department of Administrative Services (DOAS) provides business solutions for state and local governments. DOAS' product and service offferings encompass a broad spectrum that includes purchasing, risk management, fleet support services, and surplus property.
Publicize government contract opportunities on the Georgia Procurement Registry; to maintain a comprehensive listing of all agency contracts; to manage bids, Request For Proposals, and Requests For Quotes; to provide and oversee Purchasing Cards; to conduct reverse auctions for nonconstruction goods and services valued above $100,000; to leverage the state's purchasing power in obtaining contracts; to train vendors seeking contract opportunities; and to certify Small and/or Minority Business Vendors.

Key Activities

Authority

No. of Positions1

FY 2012 State Funds

Strategic Sourcing

Analyzes the state's spend and available supply market to enhance the state's

OCGA 50-5-50,51

25

purchasing power. Consists of three sourcing teams which are vertically aligned by

categories and addressable spend and responsible for identifying possible supplies and

negotiating statewide contracts. The teams are: Information Technology, Goods, and

Services.

Training and Compliance

Provides reviews of purchasing activity of state agencies and universities for compliance OCGA 50-5-50,52

19

with Georgia law and DOAS rules and regulations. Provides oversight for purchasing and

fuel card usage by checking for fraudulent and ineligible purchases. Provides training

courses that are designed to support agency and DOAS personnel in their respective

purchasing roles and familiarize suppliers with the process of doing business with the

state of Georgia.

Procurement Applications

Develops and maintains the State of Georgia's online procurement tools, including

OCGA 50-5-50

22

eSource, Team Georgia Marketplace, Georgia Procurement Registry, and the Spend

Management Analytics tools.

Team Georgia Marketplace

Team Georgia MarketplaceTM is a set of electronic procurement tools for state and local OCGA 50-5-50

governments. It also provides a platform for suppliers to conduct business with the

state. Goals are to standardize and streamline the procurement process for the state,

increase administrative and operational efficiencies, drive spend to negotiated statewide

and agency contracts, and provide accurate procurement data for informed decision

making.

Total

66

1 Amount shown does not reflect vacant positions.

FY 2012 Total Budget
$3,221,541
1,942,642
2,639,567 2,196,250
$10,000,000

Office of Planning and Budget

3

Department of Administrative Services ZBB Program: State Purchasing

Performance Measures

Program Description

State Purchasing was created in 1972 and has served as the centralized procurement function for State of Georgia government entities. The program provides leadership, guidance and reliable, valued business services to customers and Georgia citizens. The goal of the State Purchasing program is to reduce cost, ensure compliance and increase operating efficiencies.

Goals

The ultimate or long-term goals of this Program are: 1. Increase the number of agencies using Team Georgia MarketplaceTM. 2. Increase the number of statewide contracts. 3. Increase purchasing power of state and local governments.

Performance Measures
1. Program Operations 2. Number of statewide contracts 3. Number of training participants for the state purchasing program

FY 2008
N/A 68
1,164

Actuals

FY 2009

FY 2010

5
75 2,778

12
82 5,236

FY 2011
22 85 5,224

Office of Planning and Budget

4

Department of Administrative Services ZBB Program: State Purchasing

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Computer Charges Real Estate Rentals Telecommunications Contractual Services Transfers To Program Operations:

$5,559,766 1,468,411 85,993 260,034 437,809 1,241,147 693,006
$9,746,166

$6,045,694 1,557,579 181,759 255,908 463,972 2,904,271 907,301
$12,316,484

$5,486,560 252,208 128,782 260,034 525,550
2,345,835 1,001,031 $10,000,000

$319,374 $319,374

$5,805,934 252,208 128,782 260,034 525,550
2,345,835 1,001,031 $10,319,374

State General Funds Other Funds Total Funds

$9,746,166 $9,746,166

$12,316,484 $12,316,484

$10,000,000 $10,000,000

$319,374 $319,374

$10,319,374 $10,319,374

Positions

74

77

75

75

1 Changes reflect the Governor's recommendations which includes statewide changes of $319,374 for health care expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

5

FY 2013 Zero-Based Budget Analysis Department of Agriculture
ZBB Program: Marketing and Promotion

Office of Planning and Budget

6

FY 2013 Zero-Based Budget Analysis Department of Agriculture
ZBB Program: Marketing and Promotion
Purpose of Review
The Marketing and Promotion program operates the Farmers' Markets and collects and distributes market information on Georgia agricultural products. It also provides supervision for the 12 Georgia Agricultural Commodity Commissions. Additionally, the division enforces the requirements of the dealers in the Agricultural Products Act to license and bond dealers who purchase from Georgia producers. The purpose of this review is to determine the statutory requirements of state funded activities and realize any operating efficiencies.
Results of Analysis
1. Statutory Alignment: Some program activities are not aligned with statutory responsibilities. Specific recommendations
are below.
2. Staffing Levels: The number of positions funded in this program has decreased from 134 positions to 96 over the past 3
years. The Governor's Budget recommends eliminating an additional position in FY 2013.
3. Measures: The measures reflect the input of the three budget offices.
4. Budget Impact: Reduce program budget by $449,381 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. The Georgia Seed Development Commission did not remit profits earned to the State Treasury in FY 2010 as required
by O.C.G.A. 2-4-6. Recommendation: Remit payment to the Office of State Treasurer ($1,822,181) in accordance with statutory requirements. 6. The 12 Georgia Agricultural Commodity Commissions are self-funded; however, the department uses state general funds to fund 2 positions to provide financial and administrative support for the Commissions. Recommendation: Replace state funds with other funds for administrative and financial support for the Commodity Commissions ($156,629).
7. The department incurred charges for mileage reimbursements for employees who are assigned state vehicles. Recommendation: Reduce funds for travel ($2,579).
8. The department has 5 staff who provide sales and market data for the livestock industry although this is not specifically authorized by state statute; however, it is a valuable service to the industry. Recommendation: Reduce funds for the Livestock Specialists, and look at alternative strategies to provide services ($299,961).

Office of Planning and Budget

7

Department of Agriculture ZBB Program: Marketing and Promotion
Results of Analysis
9. Lease rates for Farmers' Markets vary widely within the markets as well as from market to market. Recommendation: The agency should continue looking at lease agreements in order to standardize the practice.
10. The international office in Brussels is underperforming. Recommendation: The department should evaluate moving this function to the Department of Economic Development.
11. In FY 2011, state funds were removed from the agency's budget for the Market Bulletin. The agency collected over $500,000 in FY 2011. The revenue adequately supports the cost of providing the bulletin.
12. The department is conducting an economic impact study of the Farmers' Markets. Results will provide information for future use in capital investment and budget decisions.

Office of Planning and Budget

8

Department of Agriculture ZBB Program: Marketing and Promotion

Program Purpose and Key Activities

Agency Purpose Program Purpose

The Department of Agriculture administers a variety of programs which all share the goals of maintaining the state's viable farm industry and protecting the consuming public.
The Marketing and Promotion program operates the farmers' markets and collects and distributes market information on Georgia agricultural products. It also provides supervision for the Georgia Agricultural Commodity Commissions. Additionally, the division enforces the requirements of the dealers in the Agricultural Products Act to license and bond dealers who purchase from Georgia producers.

Key Activities
Farmers' Market Network Marketing and Administrative Office International Trade
Livestock Market Analysts
Bonding Poultry Market News
Commodity Promotion
Market Bulletin

Authority

No. of Positions

To expand sales of Georgia's agricultural commodities from growers by promoting the OCGA 2-10

58

commodities at home as well as abroad.

Functions include product promotion programs such as: Georgia Grown, Feed My

OCGA 2-8-5; 2-14-

6

School, Agritourism, and Vidalia Onion Royalty.

132.1

To expand sales of Georgia's agricultural commodities from growers by promoting the

3

commodities at home as well as abroad. Provide prompt assistance to Georgia

companies exporting food and agricultural products.

Provides accurate and unbiased livestock information on current conditions regarding

5

supply, price, trend, movement and other pertinent information affecting trade in

livestock.

Handles all records and matters relating to agricultural surety bonds, providing limited OCGA 4-6-3; 2-9-

3

financial protection for the Georgia producer or individual storing the product.

34

Provides accurate and unbiased livestock information on current conditions regarding OCGA 2-2-8.1

2

supply, price, trend, movement and other pertinent information affecting the trade in

poultry.

To expand sales of Georgia agricultural commodities from growers by providing the

OCGA 2-8

2

commodities at home as well as abroad. This office administers 12 state Agricultural

Commodity Commissions which are farmer funded, self-help programs.

To provide statewide exposure to many of the state's small and limited resource farmers OCGA 2-2-8.1

6

who may not have the economic resources for such widespread advertising.

FY 2012 State Funds
$3,644,157 416,772 314,326
306,615
177,474 164,555
156,629

FY 2012 Total Budget
$4,116,170 451,772 314,326
306,615 177,474 164,555
156,629
892,665

Seed Development Technology To maintain genetic integrity, propagate and license seed and vegetable material of

Commission

important plant cultivars.

Total

OCGA 2-4

11 96 $5,180,528

621,739 $7,201,945

Office of Planning and Budget

9

Department of Agriculture ZBB Program: Marketing and Promotion

Performance Measures

Program Description

Manage the state's Farmers' Markets, to promote Georgia's agricultural products domestically and internationally, to administer relevant certification marks, to provide poultry and livestock commodity data, to administer surety bonds, to provide information to the public, and to publish the Market Bulletin.

Goals

The ultimate or long-term goals of this Program are: 1. To increase the percentage in total sales at the Farmers' Market. 2. To increase the total number of users at the Farmers' Market.

Performance Measures
1. Percentage increase in total sales at the Atlanta Farmers' Market 2. Percentage increase in total users of the Atlanta Farmers' Market 3. Number of farmers, retailers and wholesalers utilizing the Atlanta
Farmers' Market 4. Percentage of total Farmers' Market space leased to vendors 5. Total number of Georgia Grown participants

FY 2008
5% 3% 2,673
99% 127

Actuals

FY 2009

FY 2010

4% 4% 2,554

N/A N/A 2,405

97%

97%

193

213

FY 2011
3% 4% 2,292
97% 238

Office of Planning and Budget

10

Department of Agriculture ZBB Program: Marketing and Promotion

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Advertising Contract Grants and Benefits Total Expenditures

$4,853,276 2,770,926 4,066 90,390 159,338 215,273 981,042 200,000
$9,274,312

$4,809,093 2,269,178
138,449 172,629 172,360 1,197,476
60,475 4,511
$8,824,171

$4,444,812 2,210,253 5,000 99,541 180,039 96,197 166,103
$7,201,945

($302,694) (42,923)
(1,295) (13,689) (11,581)

$4,142,118 2,167,330 5,000 98,246 166,350 84,616 166,103

($372,182)

$6,829,763

State General Funds Federal Funds Other Funds Total Funds

$7,873,101 567,535 833,676
$9,274,312

$5,366,252 1,044,318 2,413,601
$8,824,171

$5,180,528 35,000
1,986,417 $7,201,945

($338,799)
(33,383) ($372,182)

$4,841,729 35,000
1,953,034 $6,829,763

Positions Motor Vehicles

134

102

96

42

42

43

(1)

95

43

1 Changes reflect the Governor's recommendations which includes statewide changes of $110,582 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

11

FY 2013 Zero-Based Budget Analysis Department of Banking and Finance ZBB Program: Non-Depository Financial Institution Supervision

Office of Planning and Budget

12

FY 2013 Zero-Based Budget Analysis Department of Banking and Finance ZBB Program: Non-Depository Financial Institution Supervision
Purpose of Review
The Non-Depository Financial Institution Supervision program has been challenged with budget cuts including reductions in staff. These reductions have limited the programs ability to maximize resources to conduct examinations. Added requirements of the program to license mortgage loan originators, which doubled the amount of work for the small program staff, has affected the programs ability to perform examinations which are directly responsible for adding state dollars to the state treasury.
Results of Analysis
1. Statutory Alignment: The agency performs the duties that are statutorily required.
2. Staffing Levels: The number of positions funded in this program has decreased from 28 to 17 over the past three years. 3. Measures: The measures reflect the input of the three budget offices and measure the impact of program activities.
Program Operations: 4. With the addition of licensing mortgage loan originators the program was not able to perform examinations for a full
12 months resulting in reduced examinations. 5. The automation of money service business renewals and applications has started to streamline the process for
customers as well as garner program efficiencies through reduced staffing. 6. New licensing requirements, which include the verification of immigrant status, have increased the length of the
licensing process. 7. The program continued its Risk-Focused Examination Program for money service business, however due to budget
limitations, which has resulted in the elimination of positions, the number of examinations declined by 69% in FY 2011 as compared to previous years. 8. For the first time in six years Georgia is not among the top 10 for mortgage fraud in the country. Recommendation: Maintain the current level of funding for this program to ensure that adequate staff is available to continue to conduct examinations on non-depository financial business locations.

Office of Planning and Budget

13

Agency Purpose Program Purpose

Department of Banking and Finance ZBB Program: Non-Depository Financial Institution Supervision
Program Purpose and Key Activities
The Department of Banking and Finance is the state agency that regulates and examines state-chartered banks, state-chartered credit unions, and statechartered trust companies. Non-Depository Financial Institutions Division (NDFI) is responsible for the licensing and supervision of mortgage lenders, brokers, processors and loan originators who are licensees and registrants under the law. NDFI is also responsible for the licensing and supervision of check cashers, sale of check companies and money transmitters collectively referred to as Money Service Businesses (MSBs).

Key Activities

Authority

Licensing and Supervision of Money Service Businesses

The primary responsibilities of the MSB licensing/supervision staff are to process new and renewal OCGA Title 7 applications for the licensing or registration of sale of check companies, money transmitters, and check cashers. Also, staff members perform examinations of the licensees, prepare the report of examination, and recommend administrative action where needed.

Licensing and Supervision of Mortgage Brokers and Lenders

The primary responsibilities of the mortgage licensing staff are to process new and renewal applications for the licensing or registration of mortgage lenders, brokers, processors, registrants and loan originators. Staff members perform examination of licensees, prepare the report of examination, and recommend administrative action where needed. The staff also works with law enforcement and prosecutors on criminal mortgage fraud and unlicensed cases.

OCGA Title 7

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

2 $269,721

$269,721

15 1,586,180 1,586,180

Total

17 $1,855,901 $1,855,901

Office of Planning and Budget

14

Department of Banking and Finance ZBB Program: Non-Depository Financial Institution Supervision

Performance Measures

Program Description

To protect consumers from unfair, deceptive or fraudulent residential mortgage lending practices and money service businesses, enforce applicable laws and regulations, and provide efficient and flexible application, registrations and notification procedures for non-depository financial institutions.

Goals

The ultimate or long-term goals of this Program are: 1. To reduce mortgage fraud in Georgia. 2. Increase overall supervisory capabilities and effectiveness. 3. Maintain a highly trained and experienced team of examiners.

Performance Measures
1. Average number of days required to process a mortgage broker, mortgage lender or mortgage loan originator (MLO) license
2. Average number of days required to process a Money Service Business license or registration
3. Number of administrative actions issued to licensed and unlicensed entities
4. Mortgage Asset Research Institute Mortgage Fraud Index (a value greater than 100 indicates more fraud than expected given loan origination volume)

FY 2008
24 6
329 137

Actuals

FY 2009

FY 2010

24

36

4

5

180

287

159

116

FY 2011
14 4
726 66

Office of Planning and Budget

15

Department of Banking and Finance ZBB Program: Non-Depository Financial Institution Supervision

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Real Estate Rentals Telecommunications Contractual Services Computer Charges Total Expenditures

$1,603,278 60,287 99,467 21,455 7,347 42,594
$1,834,428

$1,464,323 55,315
111,954 19,736 5,261 41,088
$1,697,677

$1,594,500 63,898
118,776 26,386 11,374 40,967
$1,855,901

$51,333 706
745
288 $53,072

$1,645,833 64,604
118,776 27,131 11,374 41,255
$1,908,973

State General Funds Total Funds

$1,834,428 $1,834,428

$1,697,677 $1,697,677

$1,855,901 $1,855,901

$53,072 $53,072

$1,908,973 $1,908,973

Positions Motor Vehicles

28

28

17

17

2

2

2

2

1 Changes reflect the Governor's recommendations which includes statewide changes of $53,072 for health care, technology, and insurance costs. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

16

FY 2013 Zero-Based Budget Analysis Department of Behavioral Health and Developmental Disabilities
ZBB Program: Adult Forensic Services

Office of Planning and Budget

17

FY 2013 Zero-Based Budget Analysis Department of Behavioral Health and Developmental Disabilities
ZBB Program: Adult Forensic Services
Purpose of Review
The Adult Forensic Services program provides forensic evaluations of defendants, inpatient mental health treatment, competency restoration, and supervised housing for forensic consumers. The number of state hospital inpatient beds devoted to inpatient treatment and competency restoration for the forensic population has increased 50% since 2000. This growth, however, has been unable to keep up with demand as reflected in the waiting list for inpatient forensic services. Much of the Department's strategic planning efforts are focused upon how to serve this population more efficiently and effectively.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with authorizing statutes.
2. Staffing Levels: 85 additional positions to staff 40 additional inpatient beds are included in budget recommendation. 3. Measures: The measures reflect the input form the three budget offices and reflect the performance of the program.
4. Budget Impact: All growth in demand for secure beds since FY 2000 is due to increased demand for both short-term and long-term beds for Incompetent to Stand Trial (IST) restoration. Budget recommendation includes funding for an additional 40-bed inpatient forensic unit at GRH-Savannah and 5 additional contract forensic evaluators whose activities will be focused on those geographic areas with greatest need or backlog. Program Operations:
5. Sixty percent of adult psychiatric beds are now devoted to the forensic population. Recommendation: The department should pursue options for consolidating the forensic population into fewer locations.
6. Thirty percent of the funds needed to operate the adult forensic program are located in other program budgets. Recommendation: The department should evaluate moving all funds needed to operate the Adult Forensic Services program into a single program budget to promote better planning, more control and increased accountability.
7. Community integration is only 4% of total budgeted funds. Recommendation: Developmental Disability waivers should be used to move non-violent offenders with developmental disabilities to community settings.
8. The budget for outpatient evaluation and diversion and integration (community services subprogram) is insufficient to support allocated staff.
Recommendation: The department should examine allocations for outpatient evaluators within the Adult Forensic Services program and between the Adult and Child and Adolescents Forensic Services programs in order to properly align budget with expenditures.

Office of Planning and Budget

18

Department of Behavioral Health and Developmental Disabilities ZBB Program: Adult Forensic Services

Agency Purpose Program Purpose Key Activities

Program Purpose and Key Activities

The Department of Behavioral Health and Developmental Disabilities provides treatment and support services to people with mental illness and addictive diseases, and support to people with developmental disabilities.
The Adult Forensic Services program provides forensic evaluations of defendants, inpatient mental health treatment, competency restoration, and supervised housing for forensic consumers.

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Outpatient Evaluation and Diversion

Provides pretrial forensic evaluations of adults for the state and superior courts, serves OCGA 17-7-130as expert witness in courts when indicated, facilitates development of diversion plans for 131
individuals in jail with nonviolent offenses when appropriate, and facilitates and tracks
progress of individuals receiving community-based competency restoration.

34

$1,272,864

$1,272,864

Inpatient Evaluation and Diversion
Restoration Recovery
Integration

Provides inpatient forensic evaluations and risk assessments of adults under the jurisdiction of the state and superior courts who are committed to a state psychiatric facility. This includes evaluations to determine whether competency has been restored, as well as evaluations to clarify the recommendations to courts regarding release and recommendations for treatment for those whose risk factors prohibit release. Court testimony based on these evaluations is often required. Therapeutic activities to restore competency for individuals declared incompetent to stand trial. Activities may occur in inpatient and outpatient settings. Other program costs (Direct Care & Support Services)
Therapeutic activities directed towards individuals declared incompetent to stand trial where restoration to competency is not likely or therapeutic activities directed towards individuals declared not guilty by reason of insanity. All recovery activities in this program are state hospital based. Other program costs (Direct Care & Support Services)
Community living options for non-violent individuals who have achieved some level of recovery. Options include Community Integration Homes and supervised forensic apartments. Other program costs (Adult Mental Health Services, Adult Addictive Disease Services)

OCGA 17-7-130131
OCGA 17-7-130131 OCGA 17-7-130131
OCGA 17-7-130131

Total (Forensic Program)

Total (Other Programs)

* Unable to allocate positions for other program costs

25

1,161,275

1,161,844

392

31,752,375

31,767,933

13,201,284

13,201,284

518

21,168,250

21,178,622

8,800,856

8,800,856

77

315,000

315,000

1,046 *

2,159,452 $55,669,764 24,161,592

3,075,452 $55,696,263 25,077,592

Office of Planning and Budget

19

Department of Behavioral Health and Developmental Disabilities ZBB Program: Adult Forensic Services

Performance Measures

Program

The Adult Forensic Services program provides psychological evaluations of defendants, inpatient mental health treatment, competency

Description restoration, and supportive housing for forensic consumers.

Goals

The ultimate or long-term goals of this Program are:
1. Provide Superior and State Courts with quick response regarding defendant's mental status in regard to specific legal issues. 2. Restore to competency on a timely basis those defendant's declared incompetent to stand trial. 3. For individuals where restoration is not possible, provide recovery services to enable transition to community. 4. Protect the public from individuals posing a threat to public safety. 5. Transition non-violent offenders to community settings with appropriate supervision and supports.

Performance Measures
1. Number of outpatient evaluations completed 2. Number of outpatient evaluations completed within 45 days of
court order 3. Number of inpatient pretrial evaluations, incompetent to stand
trial evaluations, civil commitment evaluations and annual reviews completed 4. Number of individuals declared incompetent to stand trial who completed restoration 5. Percentage of ISTs completing restoration who were opined to be competent within 90 days 6. Median length of stay in years of civilly committed ISTS and NGRIs in state hospital on last day of fiscal year 7. Number of long-term discharges as a percent of total long-term forensic clients on the forensic census 8. Number served in community integration home and supervised apartments

Office of Planning and Budget

20

FY 2008
1,926 33% 826

FY 2009

Actuals

FY 2010

2,126 45%
1,136

2,002 49%
1,189

FY 2011
1,982 56%
1,238

N/A

N/A

286

337

N/A

N/A

71%

73%

4.5

4.8

4.7

5.3

23%

28%

26%

29%

84

97

96

97

Department of Behavioral Health and Developmental Disabilities ZBB Program: Adult Forensic Services
Performance Measures

Performance Measures
9. Number on conditional release on last day of fiscal year 10. Number of long-term discharges readmitted to hospital within 180
days 11. Number of adult pretrial evaluations completed for superior or
state courts.

FY 2008
105 8
2,107

FY 2009

Actuals FY 2010

111 15
2,253

123 6
2,130

FY 2011
136 11
2,070

Office of Planning and Budget

21

Department of Behavioral Health and Developmental Disabilities ZBB Program: Adult Forensic Services

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 20112

FY 2012 Current Budget

Changes1

FY 2013 Recommendation

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Grants and Benefits Total Expenditures

$37,996,366 5,437,290
38,470 34,200 88,335 3,158,314 1,472,983 $48,225,958

$44,785,368 6,399,483
70,323 22,800 78,197 3,845,713 1,800,126 $57,002,010

$46,882,418 5,799,434 13,000 38,795 22,800 46,574 1,471,693 1,421,549
$55,696,263

$10,255,344 1,805,874
4,813
28,829 454,298 169,733 $12,718,891

$57,137,762 7,605,308 13,000 43,608 22,800 75,403 1,925,991 1,591,282
$68,415,154

State General Funds Federal Funds Other Funds Total Funds

$48,200,252
25,706 $48,225,958

$56,970,529 728
30,753 $57,002,010

$55,669,763
26,500 $55,696,263

$12,718,891 $12,718,891

$68,388,654
26,500 $68,415,154

Positions Motor Vehicles

764

764

1,046

4

4

4

85

1,131

4

1 Changes reflect the Governor's recommendations which includes statewide changes of $1,609,496 for health care, technology, and insurance expenses. 2Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

22

FY 2013 Zero-Based Budget Analysis Department of Community Health ZBB Program: Health Care Access and Improvement

Office of Planning and Budget

23

FY 2013 Zero-Based Budget Analysis Department of Community Health ZBB Program: Health Care Access and Improvement
Purpose of Review
Health Care Access and Improvement houses two primary functions intended to improve access to healthcare statewide. These include the technical assistance and grants management role of the Office of Rural Health, and statewide health planning through management of the Certificate of Need process. The Health Care Access and Improvement program is the smallest program within the Department of Community Health. The purpose of the review is to examine the Department's FY 2013 budget request to eliminate the program by transferring its functions to other existing budget programs.
Results of Analysis
1. Statutory Alignment: Some program activities are not aligned with statutory responsibilities. Specific recommendations are below.
2. Staffing Levels: The number of positions funded in this program has decreased from 26 positions to 17 over the past three years. The Governor's Budget recommends transferring 14 positions to the Healthcare Facility Regulation program in FY 2013.
3. Measures: The measures reflect the input of the three budget offices. The agency should continue to develop additional measures that describe the impact of program activities.
4. Budget Impact: The Governor's FY 2013 Budget recommends transfers related to this program. The specific transfers are listed below. Program Operations:
5. The Health Planning function in the program more closely aligns with the Healthcare Facility Regulation Program. Recommendation: Transfer the Health Planning function to the Healthcare Facility Regulation program ($1,026,719).
6. Funding for the Office of Health Information Technology, while addressed in the program purpose and performance measures for this program, is included in the Departmental Administration budget. Recommendation: Funding for the Office of Health Information Technology should be moved to the Health Care Access and Improvement program ($494,460).

Office of Planning and Budget

24

Agency Purpose Program Purpose
Key Activities
Grant Distribution
Office of Rural Health Operations Health Planning/CON

Department of Community Health ZBB Program: Health Care Access and Improvement
Program Purpose and Key Activities
The Department of Community Health serves as the lead agency for health care planning, regulation, and purchasing. The department administers the State Health Benefit Plan, Medicaid, and PeachCare for Kids. Provide grants and other support services for programs that seek to improve health access and outcomes in rural and underserved areas of Georgia through the State Office of Rural Health and the Office of Health Information Technology.

Grants to increase access to primary care, evaluate health professional shortage areas, increase recruitment of health professionals, and foster the development of regional systems of care.
Provides technical assistance and oversight of grants distributed through the program.

Authority OCGA 31-2-1
OCGA 31-2-1

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

$3,436,337 $3,872,920

3

1,641,060

1,793,315

Collects health care data and helps to develop policies for health care services as part of OCGA 31-6-21 the development and implementation of the State Health Plan. Defines the form, content, schedules, fees, and procedures for submission of applications for Certificates of Need and periodic reports, and makes determinations on the submitted applications.
Total

14

1,026,719

1,126,719

17 $6,104,116 $6,792,954

Office of Planning and Budget

25

Department of Community Health ZBB Program: Health Care Access and Improvement

Performance Measures

Program

Provide grants and other support services for programs that seek to improve health access and outcomes in rural and underserved areas of

Description Georgia through the State Office of Rural Health and the Office of Health Information Technology.

Goals

The ultimate or long-term goals of this Program are: 1. Improve access to health care services in Georgia's rural and underserved communities. 2. Administer the Certificate of Need program according to statutory and regulatory standards.

Performance Measures
1. Number of health care providers who have attested to adopting, implementing, or upgrading certified Electronic Health Record technology in Georgia
2. Number of Georgians served by Department of Community Health's safety net programs, including free clinics
3. Percentage of Certificate of Need applications reviewed within 120 days

FY 2008
N/A

Actuals

FY 2009

FY 2010

N/A

N/A

FY 2011
262

76,308 100%

282,929 100%

115,842 100%

79,390 100%

Office of Planning and Budget

26

Department of Community Health ZBB Program: Health Care Access and Improvement

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Computer Charges Telecommunications IT Expenditures Contractual Services Grants and Benefits Total Expenditures

$2,920,256 107,565
7,953 125
1,583,433 6,920,546 $11,539,878

$2,495,206 107,226
8,318 1,774 240,465 4,563,997 $7,416,985

$2,041,631 187,534 13,042 2,549
675,278 3,872,920 $6,792,954

$435,032 6,654,189
(13,042)
14,502,697 (1,000,000) $20,578,876

$2,476,663 6,841,723
2,549
15,177,975 2,872,920
$27,371,830

State General Funds Tobacco Settlement Funds Federal Funds Federal Recovery Funds Other Funds Total Funds

$6,265,866 250,000
4,269,859 728,050 26,103
$11,539,878

$5,506,097
1,909,298
1,590 $7,416,985

$6,104,116
588,838
100,000 $6,792,954

($280,632)
20,959,508 $20,578,876

$5,823,484
588,838 20,959,508
$27,371,830

Positions

26

27

17

(14)

3

1 Changes reflect the Governor's recommendations which includes statewide changes of $131,874 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

27

FY 2013 Zero-Based Budget Analysis Department of Corrections
ZBB Program: Departmental Administration

Office of Planning and Budget

28

FY 2013 Zero-Based Budget Analysis Department of Corrections
ZBB Program: Departmental Administration
Purpose of Review
The Departmental Administration program is the fourth largest program in terms of employees (458), and the fifth largest program in terms of budget ($51 million) within the Department of Corrections. The program incorporates a large variety of roles and responsibilities including some activities not traditionally considered administrative functions.
Results of Analysis
1. Statutory Alignment: The agency performs all functions that are statutorily required.
2. Staffing Levels: The Governor's FY 2013 Budget recommends transferring 22 positions to Probation Supervision and 151 to State Prisons in FY 2013 to better align function with budget.
3. Measures: The department should continue to develop performance measures that directly measure the impact of program activities.
4. Budget Impact: Transfer $20,077,974 to other Department of Corrections programs based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. The program includes activities that are not purely administrative functions and provide direct support for other
programs. These activities include Central Probation Operations, Facilities Management, State Prisons Administration, and Intelligence. Recommendation: The Department should transfer the Probation Operations function, 22 positions, and 16 vehicles to Probation Supervision. The Department should transfer the Facilities Management, State Prisons Administration, and Intelligence function, 151 positions, and 112 vehicles to State Prisons. ($14,627,974) 6. Funds for Georgia Enterprise Technology Services (GETS) are fully budgeted within the Departmental Administration program while expenditures are driven by other programs. Recommendation: Transfer $2,800,000 to Probation Supervision, $2,500,000 to State Prisons, and $150,000 to Offender Management to align GETS budget with expenditures. ($5,450,000)
7. As required by State statutes, the Board and the Commissioner have an office located in Atlanta, while the majority of operations are conducted at State Offices South in Forsyth. Recommendation: Maintain minimal office space for the Commissioner's required offices located in Atlanta.

Office of Planning and Budget

29

Agency Purpose Program Purpose

Department of Corrections ZBB Program: Departmental Administration
Program Purpose and Key Activities
The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia. The purpose of this program is to protect and serve the citizens of Georgia by providing an effective and efficient department that administers a balanced correctional system.

Key Activities

Authority

Executive Offices

The Executive Offices includes the Commissioner's Office, as well as other offices that directly support the Commissioner. These include Personnel Operations, Internal

OCGA 42-2-6, 42-2-9

Investigations, Legal Services, and Public and Intergovernmental Affairs. Other areas of note whose functions support other areas of the department include Intelligence,

Administration

Inmate Affairs, Compliance and Audits, and Law Library Operations. Administration includes the Administration Director's Office, as well as other offices that OCGA 42-2-5 support administrative functions. These include Accounting, Budget Services, Care and Custody, Business Management, Fiscal Audits, Engineering, Risk Management and

Purchasing. Additionally, Administration includes Business Processes and Program Support Administration, whose functions include assisting facility administration around

Probation Operations

the state. Probation Operations includes the Probation Operation Director's Office. This function supports the responsibilities of the Probation Supervision program.

OCGA 42-8-23

Operations, Planning & Training Operations, Planning and Training (OPT) includes the OPT Division Director's Office, as well as other offices that support the functions of operations, training, and planning. These offices include Education, Risk Reduction Services, Counseling, Chaplain Operations, Planning and Analysis, Fleet Management, Communications Center, and Information Technology. This activity supports both administrative roles, as well as

OCGA 42-2-5

Corrections

various Inmate support roles. Corrections includes the Corrections Division Director's Office, as well as Facility

OCGA 42-2-5

Operations, Privatization Unit, and the Corrections Academy. These functions support the responsibilities of the State Prisons program.

Total

No. of Positions
173
93
22 146
59 493

FY 2012 State Funds
$10,934,994
10,061,199
2,114,889 20,312,446
7,261,822 $50,685,350

FY 2012 Total Budget
$10,934,994
10,659,472
2,114,889 20,383,001
7,261,822 $51,354,178

Office of Planning and Budget

30

Department of Corrections ZBB Program: Departmental Administration

Performance Measures

Program Description

Departmental Administration encompasses the Commissioner and the 18 member board, in addition to the Directors of Administration, Probation, Corrections, and Operations, Planning & Training (OPT). Departmental Administration is responsible for budget services, business support services, and financial services. There are a variety of other activities that support the Department, including engineering services, auditing, human resources, intelligence functions, planning, and various inmate support services.

Goals

The ultimate or long-term goals of this Program are: 1. Develop, allocate and manage the department's financial resources. 2. Ensure the integrity of the financial management system and all financial transactions for the department.

Performance Measures
1. Number of payments processed 2. Percentage of payments made electronically 3. Number of audit findings

FY 2008
71,902 61.4%
1

Actuals

FY 2009

FY 2010

60,037 66.4%
2

56,256 73.0%
3

FY 2011
57,826 86.7%
3

Office of Planning and Budget

31

Department of Corrections ZBB Program: Departmental Administration

Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses Motor Vehicle Purchases Real Estate Rentals Telecommunications Contractual Services Equipment Computer Charges Capital Outlay Total Expenditures
State General Funds Federal Funds Other Funds Total Funds
Positions Motor Vehicles

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$32,064,282 4,179,332
1,474,756 16,926,064
1,518,116 62,070
192,711
$56,417,331

$32,628,743 3,691,317 2,636 812,594
14,906,560 1,519,241 (2) 235,310 556,146
$54,352,545

$31,032,644 5,627,205
301,742 11,952,649
2,275,480 20,000
144,458
$51,354,178

$51,952,607 578,638
3,886,086 $56,417,331

$52,796,333 891,199 665,013
$54,352,545

$50,685,350 70,555
598,273 $51,354,178

526

516

493

397

398

397

FY 2013

Changes1

Recommendation

($7,506,702) (1,580,604)

$23,525,942 4,046,601

(2,400) (5,767,430)
243,045
(4,152)

299,342 6,185,219 2,518,525
20,000 140,306

($14,618,243)

$36,735,935

($14,618,242) ($14,618,242)

$36,067,108 70,555
598,273 $36,735,936

(173)

320

(128)

269

1 Changes reflect the Governor's recommendations which includes statewide changes of $5,284,731 for health care, technology, and liability insurance.

Office of Planning and Budget

32

FY 2013 Zero-Based Budget Analysis Department of Corrections
ZBB Program: Probation Supervision

Office of Planning and Budget

33

FY 2013 Zero-Based Budget Analysis Department of Corrections
ZBB Program: Probation Supervision
Purpose of Review
The Probation Supervision program is the second largest in terms of employees (1,500) and the fourth largest in terms of budget ($89 million). This program, unlike others in the Department of Corrections, is focused on the supervision of felony offenders in the community. The importance of community based efforts in reducing recidivism and future entry into the prison system necessitates a review of the efficient use of funds.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The Governor's recommendation increases the number of positions funded in this program from 1,500
positions to 1,522. The FY 2013 budget recommends transfer of 22 positions from Departmental Administration to Probation Supervision to align budget to functions.
3. Measures: The measures reflect the input of the three budget offices and measure the impact of program activities.
4. Budget Impact: Realign budget and functions from Departmental Administration to Probation Supervision. Program Operations:
5. Currently, Probation Supervision Administration is part of the Departmental Administration program, not part of the program's budget. Recommendation: Transfer Probation Supervision Administration from the Departmental Administration Program to the Probation Supervision Program to better align function with budget.

Office of Planning and Budget

34

Agency Purpose Program Purpose Key Activities
Probation Supervision
Day Reporting Centers

Department of Corrections ZBB Program: Probation Supervision
Program Purpose and Key Activities
The Georgia Department of Corrections protects and serves the public as a professional organization by effectively managing offenders while helping to provide a safe and secure environment for the citizens of Georgia. The purpose of this program is to supervise probationers in Day Reporting Centers, the Savannah Impact Program, intensive or specialized probation, and field supervision.

Authority

Supervision occurs in the community and ensures the offender's compliance with their Superior Court sentence. Probation Officers may also be assigned to provide probation services to the court by writing sentences, and completing intake information after offenders are sentenced by the Court. Intensive Supervision supervises offenders that are high risk and specialized supervision is made up of sex offender caseloads.

OCGA 42-8-27

Day Reporting Centers are non-residential drug and mental health treatment centers. OCGA 42-8-27 Staffed by Center Administrators, probation officers and surveillance officers. Other staff provide cognitive assessment, restructuring classes, drug testing, surveillance, mental health counseling, and referrals based on the needs to the offender. Additionally, the Community Impact Program exists as a mental health screening and treatment service in the community to maintain a continuum of supervision, after an offender is released from a penal institution.
Total

No. of Positions
1,366

FY 2012 State Funds
$81,564,228

FY 2012 Total Budget
$81,564,228

134

7,789,535

7,889,535

1,500 $89,353,763 $89,453,763

Office of Planning and Budget

35

Department of Corrections ZBB Program: Probation Supervision

Performance Measures

Program Description

Probation Supervision implements and sustains a statewide felony probation operation by following best practices including strategies, methods, interventions, partnerships and technologies that are proven to reduce recidivism thereby maximizing public safety while continuing to practice sound public stewardship principles.

Goals

The ultimate or long-term goals of this Program are:
1. Enforce the orders of the court, which includes providing effective community supervision of offenders. 2. Identify and create community partnerships to reduce recidivism (Community Impact Program). 3. Base intervention programs on best practices (Day Reporting Centers and Mental Health).

Performance Measures
1. Three-year felony reconviction rates 2. Value of community service provided to local communities 3. Employment rate for employable probationers 4. Number of probationers receiving residential substance abuse 5. Number of probationers completing substance abuse treatment in
Day Reporting Centers 6. Percentage of probationers passing mandatory drug tests

FY 2008
22% $6,592,355
N/A 2,953 N/A
N/A

Actuals

FY 2009

FY 2010

20% $9,217,383
71% 3,245
306

22% $11,662,959
72% 3,634
538

73%

76%

FY 2011
22% $10,994,264
70% 3,083
657
79%

Office of Planning and Budget

36

Department of Corrections ZBB Program: Probation Supervision

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Real Estate Rentals Telecommunications Contractual Services Motor Vehicle Purchases Equipment Computer Charges Capital Outlay Total Expenditures

$72,026,603 3,349,536 4,580,228 2,274,020 1,164,434 33,003
184,872 278,346 $83,891,042

$77,504,846 3,559,495 4,380,205 2,626,337 1,339,636 1,848,611
503,416 1,143,859 $92,906,405

$79,262,646 2,441,715 4,853,426 1,614,351 1,213,900
12,000 55,725
$89,453,763

$4,926,281 87,577
3,063,952 43,680
13,707 205,836 $8,341,033

$84,188,927 2,529,292 4,853,426 4,678,303 1,257,580
12,000 69,432 205,836 $97,794,796

State General Funds Federal Funds Federal Stimulus Funds Other Funds Total Funds

$82,964,387 453,224
473,430 $83,891,042

$87,824,653 2,237,062 24,798 2,819,892
$92,906,405

$89,353,763
100,000 $89,453,763

$8,325,127

$97,678,890

$8,325,127

100,000 $97,778,890

Positions Motor Vehicles

1,510 223

1,500 223

1,500 223

22

1,522

16

239

1 Changes reflect the Governor's recommendations which includes statewide changes of $3,348,945 for health care, technology, and liability insurance costs.

Office of Planning and Budget

37

FY 2013 Zero-Based Budget Analysis Department of Defense
ZBB Program: Youth Education Services

Office of Planning and Budget

38

FY 2013 Zero-Based Budget Analysis Department of Defense
ZBB Program: Youth Education Services
Purpose of Review
The Youth Education Services, comprised of the Youth Challenge Academy program and Starbase, addresses important needs in at-risk segments of Georgia's youth. This review focused on the Youth Challenge Academy program's overall effectiveness and efficiency.
Results of Analysis
1. Statutory Alignment: The Youth Education Services Program functions within their statutory authorities set forth by federal code and the Master Cooperative Agreement between the US Department of Defense (DOD) and the Georgia Department of Defense.
2. Staffing Levels: The number of positions in this program has remained constant at 233 over the last three years to satisfy the staffing guidelines set out by the National Guard Youth Challenge Academy Program.
3. Measures: The measures reflect the input of the three budget offices and measure the impact of program activities.
Program Operations: 4. The cost efficiency of the Youth Challenge Academy program for the state is improving through containing costs while
increasing graduation rates. 5. GED attainment rates have been slightly above nationwide Youth Challenge Academy attainment rates (60-70%), but
they have trended down slightly (FY 2008 75% to FY 2011 70%). 6. The Youth Challenge Academies maintain a strong long term success rate for graduates (between 79% and 82%), with
6% joining the military and the remainder either continuing their education or joining the workforce. 7. The number of students at Fort Gordon who were unreachable six months after graduation increased from 4% in FY
2009 to 26% in FY 2010, which impacts their ability to assess long-term effectiveness. Recommendation: The department should investigate the cause of low long-term contact rates with Fort Gordon Academy, especially in the last two years.
8. State funding support for the program has decreased by 37% since 2008. Federal funding has increased proportionally. 9. The Youth Education Services Program does not fit into the core military readiness mission of Georgia DOD, however
they are providing positive outcomes for an at-risk segment of population that has few other options outside of the criminal justice system.

Office of Planning and Budget

39

Agency Purpose Program Purpose Key Activities
Youth Challenge
Starbase

Department of Defense ZBB Program: Youth Education Services
Program Purpose and Key Activities
The Department of Defense serves the nation and the State of Georgia by organizing and maintaining National Guard Forces. In addition the Department of Defense is responsible for the operation of the Youth Challenge Academies for at-risk youth in the State of Georgia. To intervene in the lives of at risk youths between the ages of 16 and 18 in order to provide them with the values, education, skills, and self-discipline needed to succeed as adults.

The Challenge mission is to intervene in the lives of high school dropouts between 16 and 18 years of age in order to provide them with the values, skills, education and selfdiscipline needed to succeed as adults. This program uses a preventative intervention model consisting of eight core component areas to foster the holistic growth and development of participants in terms of mind, body and personal values. The Challenge model uses an integrated curriculum with clearly defined standards that cadets must achieve to successfully complete the program.
The Starbase mission is to expose youth to the technological environments and positive role models found on military bases and installations. The program is designed to provide hands on education in technology, engineering, and sciences to improve learning and create long term interest in technology and the sciences amongst young students.

Authority

No. of Positions

Section 509 of

230

Title 32, United

States Code;

Master

Cooperative

Agreement

Section 509 of

3

Title 32, United

States Code;

Master

Cooperative

Agreement

FY 2012 State Funds
$3,166,690

FY 2012 Total Budget
$12,188,848
244,258

Total

233 $3,166,690 $12,433,106

Office of Planning and Budget

40

Department of Defense ZBB Program: Youth Education Services

Performance Measures

Program Description

The Youth Education Services program in the Department of Defense administers two programs; Youth Challenge Academy and Starbase. Youth Challenge Academy serves as a preventative intervention program for at risk teens and is funded on a 75% federal/25% state funding split. Starbase provides engineering, technology, and science education to elementary and middle school aged students. This Program is 100% federally funded.

Goals

The ultimate or long-term goals of this Program are: 1. Graduate cadets resulting in successful reengagement with educational opportunities, the workplace, or the military.

Performance Measures
1. Number of at risk youth graduated from Georgia Youth Challenge Academies
2. Average state cost per cadet 3. Percent of Youth Challenge Academy graduates who have
successfully earned their General Education Diploma 4. Percentage of reachable graduates who meet DOD standard
(employed, in school or in military service) for success 6 months after graduation 5. Percentage of graduates who could not be contacted at 6 months

FY 2008
779 $4,933
75% 79%

Actuals

FY 2009

FY 2010

851

833

$5,265 73%

$3,474 69%

82%

79%

FY 2011
887 $3,259
70% N/A

5%

4%

16%

N/A

Office of Planning and Budget

41

Objects of Expenditure
Personal Services Regular Operating Expenses MV Purchases Equipment Computer Charges Telecommunications Contractual Services Total Expenditures
State General Funds Federal Funds Total Funds
Positions Motor Vehicles

Department of Defense ZBB Program: Youth Education Services

Financial Summary

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$7,982,657 3,087,509 6,338 6,553 126,536 125,531 43,017
$11,378,141

$8,500,158 3,258,483
5,606 92,922 102,388 92,053 $12,051,610

$8,612,983 3,509,669
92,907 102,469 115,078 $12,433,106

$4,405,631 6,972,510
$11,378,141

$3,082,280 8,969,330
$12,051,610

$3,166,690 9,266,416
$12,433,106

233

233

233

36

36

36

FY 2013

Changes1

Recommendation

$79,280

$8,692,263 3,509,669

552
$79,832 $79,832 $79,832

93,459 102,469 115,078 $12,512,938
$3,246,522 9,266,416
$12,512,938
233 36

1 Changes reflect the Governor's recommendations which includes statewide changes of $79,832 for health care, technology, and insurance costs.

Office of Planning and Budget

42

FY 2013 Zero-Based Budget Analysis Department of Early Care and Learning
ZBB Program: Child Care Services

Office of Planning and Budget

43

FY 2013 Zero-Based Budget Analysis Department of Early Care and Learning
ZBB Program: Child Care Services
Purpose of Review
The Child Care Services program is the only program in the Department of Early Care and Learning that receives state general funds of $1.1 million annually. Beginning in FY 2009, the program has sustained state funding cuts, most of which have been replaced with federal funds.
Results of Analysis
1. Statutory Alignment: The program activities are aligned with statutory responsibilities. Specific recommendations are
below.
2. Staffing Levels: The number of positions funded in this program has increased by 1 position annually since FY 2010.
The Governor's Budget recommends transferring 13 positions from the Department of Human Services' Child Care Services program.
3. Measures: Department should continue to develop performance measures that directly measure the impact of
program activities. 4. Budget Impact: Adjust program budget by $54,234,300 based on ZBB analysis. The specific adjustments are listed
below. Program Operations: 5. State funds are budgeted to cover expenses for 13 positions, 12 of which support the entire agency and one that is 100% dedicated to the Child Care Services program. Recommendation: Utilize federal funds to support the Child Care Services Division Director.
6. State funds pay for less than 1% of operating expenses for the 13 executive and administrative positions. Recommendation: Utlize state funds currently supporting the Child Care Services Division Director for operating expenses.
7. The Child Care Services program receives approximately $6.8 million in federal Child Care and Development Funds from the Department of Human Services' Child Care Services program to enhance quality activities for the state's child care services. Recommendation: To streamline administration and reporting of the federal Child Care and Development Funds, transfer the Child Care Services program from the Department of Human Services to provide a seamless system of child care services for Georgia families.

Office of Planning and Budget

44

Agency Purpose Program Purpose

Department of Early Care and Learning ZBB Program: Child Care Services
Program Purpose and Key Activities
The Department of Early Care and Learning oversees a wide range of programs focused on meeting the child care and early education needs of Georgia's children and their families. Regulate, license, and train child care providers; to support the infant and toddler and afterschool networks; and to provide inclusion services for children with disabilities.

Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Administrative Services

The administrative services section provides administrative oversight, financial services, research and evaluation, public relations, and legal support to the agency's four programs. The agency board, which is included in this section, supports and guides the agency's mission and vision.

OCGA 20-1A-3

12 $1,106,557 $1,106,557

Licensing and Monitoring Child Care Facilities

The program licenses and monitors over 8,500 child care learning centers, group day care homes, and family day care homes. Child Care Consultants process license

OCGA 20-1A-4 (3, 5, 8), 9, 10, 12

applications, conduct criminal records background checks, collect license fees, monitor

child care providers for rule compliance, and provide technical assistance and training to

improve rule compliance.

Total

95

81,260 6,936,142

107 $1,187,817 $8,042,699

Office of Planning and Budget

45

Department of Early Care and Learning ZBB Program: Child Care Services

Performance Measures

Program

The Child Care Services program supports child care programs statewide through monitoring, technical assistance, and training to ensure safe

Description and healthy environments and to improve the quality of education services to children.

Goals

The ultimate or long-term goals of this Program are: 1. To improve the safety, health, and quality of child care learning centers, group day care homes, and family day care homes in Georgia.
2. To increase the level of consistency and adherence to established policies in monitoring and evaluating child care programs' compliance with licensing health and safety rules.

Performance Measures
1. Number of audit findings
2. Number of licensing, monitoring, technical assistance, and compliant investigation visits to child care learning centers, group day care homes, and family day care homes each fiscal year in order to increase compliance and raise quality
3. Percentage of licensed child care learning centers, group day care homes, and family day care homes that are compliant with licensing rules

FY 2008
0 13,045

Actuals

FY 2009

FY 2010

0 14,203

0 14,667

FY 2011
0 19,019

68%

75%

81%

88%

Office of Planning and Budget

46

Department of Early Care and Learning ZBB Program: Child Care Services

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Grants and Benefits Other Standards of Care Total Expenditures

$5,629,066 521,254 12,216 123,747 225,227 260,194 264,729
$7,036,433

$6,419,155 490,552 2,372 155,738 218,243 278,986 294,853
$7,859,899

$1,171,586
2,571 13,660
6,854,882 $8,042,699

$857,827 193,500
3,000
20,000 6,970,000 214,183,982 3,071,243
$225,299,552

$2,029,413 193,500
3,000
22,571 6,983,660 214,183,982 3,071,243 6,854,882 $233,342,251

State General Funds Federal Funds Other Funds Total Funds

1,300,492 5,721,971
13,970 $7,036,433

1,174,851 6,670,664
14,384 $7,859,899

1,187,817 6,839,882
15,000 $8,042,699

54,279,291 168,520,261
2,500,000 $225,299,552

55,467,108 175,360,143
2,515,000 $233,342,251

Positions Motor Vehicles

105

106

107

1

1

1

13

120

1

1 Changes reflect the Governor's recommendations which include statewide changes of $44,991 for health care, technology, and insurance expenses.

Office of Planning and Budget

47

FY 2013 Zero-Based Budget Analysis Department of Economic Development
ZBB Program: Tourism

Office of Planning and Budget

48

FY 2013 Zero-Based Budget Analysis Department of Economic Development
ZBB Program: Tourism
Purpose of Review
The Tourism program is the largest program within the Department of Economic Development, comprising 30% of all State General Fund appropriations to the department and receiving more than $9.5 million annually.
Results of Analysis
1. Statutory Alignment: The program is performing activities authorized by the budget but not specifically cited in statute.
2. Staffing Levels: The number of positions funded in this program has decreased from 74 positions to 64 over the past
three years. The Governor's Budget recommends eliminating an additional 2 positions in FY 2013.
3. Measures: The measures reflect the input of the three budget offices. The department should continue to develop
performance measures that directly measure the impact of program activities. 4. Budget Impact: Reduce program budget by $482,461 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. Agency expenditures on promotional items have remained steady despite cuts to the overall marketing budget.
Recommendation: Develop policies for the purchase, inventory, and distribution of promotional items to keep expenditures in check with overall marketing budget plan. 6. Funds budgeted for the welcome centers are not being spent for that purpose. Recommendation: Remove remaining funds for welcome centers to reflect prior-year expenditures ($98,325). 7. Contract funds are provided for the Georgia Humanities Council; however, it is not a statutorily required function. Recommendation: Eliminate contract funds for the Georgia Humanities Council ($50,000). 8. Contract funds are provided for the Historic Chattahoochee Commission, which is created in statute. The return on investment of these funds cannot be measured. Further, a determination cannot be made on how funds are spent. Recommendation: Eliminate contract funds for the Historic Chattahoochee Commission ($22,500). 9. The department provides 87% of the Georgia Tourism Foundation's revenue. Recommendation: Department should work with the foundation in soliciting contributions from other sources. 10. Contract funds are provided for the Georgia Historical Society; however, it is not a statutorily required function. Recommendation: Eliminate contract funds for the Georgia Historical Society ($70,000).

Office of Planning and Budget

49

Department of Economic Development ZBB Program: Tourism

Agency Purpose

Program Purpose and Key Activities
The Department of Economic Development administers programs that promote and encourage the development of tourism and business in the state.

Program Purpose Key Activities

Provide information to visitors about tourism opportunities throughout the state, operate and maintain state welcome centers, fund cultural and tourism

development as well as the Georgia Historical Society and the Georgia Humanities Council contracts and work with communities to develop and market

tourism products in order to attract more tourism to the state.

No. of

FY 2012

FY 2012

Authority

Positions

State Funds

Total Budget

Visitor Information Centers

There are 11 visitor information centers across the state which provide marketing materials for tourism sites and local activities to the traveling public. Staff members also assist customers with travel bookings. Centers are operated by the Department of Economic Development but maintained by the Department of Transportation.

OCGA 50-7-12, 13, 14

Tourism Marketing and Promotion

Tourism Marketing encompasses the overall international and domestic marketing plans; conducts OCGA 50-7-7 (8) Familiarization Tours; and houses international tourism contracts covering the United Kingdom, Germany, Austria, and Switzerland.

Product Development Georgia Tourism Foundation

The product development program is responsible for increasing travel spending and travel

OCGA 50-7-7 (8)

industry employment in Georgia by developing and implementing creative strategies involving the

media, trade shows, and tour programs targeting vacation and convention travelers and tour

operators.

Public and private foundation created to maximize and consolidate Georgia's tourism marketing OCGA 50-7-17

efforts, attract more visitors to the state, and increase the industry's economic impact.

42 $2,420,049 $2,420,049

11 5,615,516

5,615,516

11

937,928

937,928

365,000

365,000

Fulfillment Center

The fulfillment center packages and mails Georgia tourism information when requested.

OCGA 50-7-7 (8)

110,000

110,000

Georgia Historical Society The Georgia Historical Society manages the Historical Marker program for the state.

Georgia Humanities Council

The Georgia Humanities Council (GHC), a nonprofit organization founded in 1970, coordinates federal, state, and private funding to support cultural and educational activities promoting the humanities. Activities funded by GHC could include oral history projects, book discussions, education programs, teacher education, speaker series, and historical exhibits.

Budget Act Budget Act

70,000 50,000

70,000 50,000

Historic Chattahoochee

Promotes tourism and historic preservation through the river corridor. Total

OCGA 12-10-81

22,500

22,500

64 $9,590,993 $9,590,993

Office of Planning and Budget

50

Department of Economic Development ZBB Program: Tourism

Performance Measures

Program Description

Tourism stimulates economic development and employment in Georgia through promotional programs directed at both domestic and international travel and business markets; seeks to stimulate tourist visitations and spending in Georgia by providing visitor information centers on interstates and major highways.

Goals

The ultimate or long-term goals of this Program are: 1. To develop and expand the travel industry in Georgia. 2. To increase the number of tourists in Georgia. 3. To increase the amount of money spent by tourists in Georgia.

Performance Measures
1. Number of tourists visiting Georgia (in millions for calendar year) 2. Tourism expenditures within the state (in billions for calendar year) 3. Number of visitors to the Visitor Information Centers 4. Number of unique visitors to the Explore Georgia website

FY 2008
N/A $20.8 12,081,312 182,150

Actuals

FY 2009

FY 2010

114 $19.4 11,600,360 582,075

116 $21.0 12,544,629 846,069

FY 2011
N/A N/A 12,223,698 1,194,020

Office of Planning and Budget

51

Objects of Expenditure
Personal Services Regular Operating Expenses Real Estate Rentals Telecommunications Contractual Services Local Welcome Center Contracts Marketing Total Expenditures

Department of Economic Development ZBB Program: Tourism

Financial Summary

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$3,551,785 306,089 100,000 64,861 440,112 192,837
6,130,854
$16,917,392

$3,631,234 297,208 100,000 57,236 360,825
5,242,723 $14,931,949

$3,800,572 297,208 100,000 56,623 350,825
4,985,765 $14,576,758

FY 2013

Changes1

Recommendation

($224,945) (34,186)
(3,271) (240,825)

$3,575,627 263,022 100,000 53,352 110,000

(27,671) ($530,898)

4,9, 58,0, 94 $14,018,189

State General Funds Other Funds Total Funds
Positions Motor Vehicles

$10,677,537 109,001
$10,786,538
74 3

$9,589,225 100,001
$9,689,226
65 3

$9,590,993 $9,590,993
64 3

($530,898) ($530,898)
(2)

$9,060,095 $9,060,095
62 3

1 Changes reflect the Governor's recommendations which includes statewide changes of $131,874 for health care, technology and insurance expenses.

Office of Planning and Budget

52

FY 2013 Zero-Based Budget Analysis Department of Education
ZBB Program: School Improvement

Office of Planning and Budget

53

FY 2013 Zero-Based Budget Analysis Department of Education
ZBB Program: School Improvement
Purpose of Review
The function of the School Improvement program and federal funding mandates have been unclear to decision makers. The School Improvement program has sustained budget reductions of over 50% during the past three budget cycles. Also, the program monitors the achievement of the No Child Left Behind Act (NCLB) and provides assistance to schools not meeting the required standards.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has decreased from 49 to 38 since FY 2010. The
Governor's Budget recommends maintaining current staffing levels due to the increasing number of schools on the needs improvement list. 3. Measures: The measures reflect the input of the three budget offices. The specific adjustments are listed below.
Program Operations 4. Georgia is requesting a waiver on behalf of DOE from the Accountability Expectations of the No Child Left Behind Act;
citing the development of a College and Career Readiness Performance Index (CCRPI) to be used as the new academic achievement standard. Recommendation: If the waiver is granted, program resources must be organized in a way to successfully implement the CCRPI, which should include changing the responsibilities and intervention strategies of the School Improvement Specialists.
5. Goals and performance measures for the program will be changing with the approval of the waiver and the subsequent implementation of the CCRPI. Recommendation: The School Improvement program should continue to develop performance measures, which should include, at a minimum, academic achievement, financial efficiency, and school climate.
6. The program has held a budget analyst position vacant since FY 2010. Filling this position would provide valuable assistance to properly account for the budget expenditures in the program. Recommendation: Continue the recruitment of the budget analyst position utilizing existing funds.
7. Georgia is required (by NCLB and Georgia Code) to provide strategic interventions and assistance to both Title I and nonTitle I schools, resulting in additional appropriations over and above the required 1:1 state match. Non-Title I schools increased 44% from 2010 (66) to 2011 (95). Recommendation: Mitigate budget reductions to ensure that all Needs Improvement schools receive the appropriate level of strategic interventions and assistance.

Office of Planning and Budget

54

Agency Purpose

Department of Education ZBB Program: School Improvement
Program Purpose and Key Activities
The Department of Education disburses state education funds, provides technical assistance and support services to local school systems, operates three schools for hearing and visually impaired students, and provides intensive assistance to local schools identified as needing improvement.

Program Purpose

Provide research, technical assistance, resources, teacher professional learning, and leadership training for low-performing schools and local educational agencies to help them design and implement school improvement strategies to improve graduation rates and overall student achievement.

Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

School Improvement Specialists The goal of the school improvement team is to design and implement a coherent and OCGA 20-14-41 sustained statewide system of support and a process for improvement by providing local education agencies and schools in Georgia with tools and resources, as well as intensive support for schools not making Adequate Yearly Progress (AYP). Schools in Needs Improvement Status will be eligible to receive the support of a school improvement specialist.

Teacher and Leader Effectiveness
Georgia Assessment of Performance on School's Standards (GAPSS) Analysis

TEACHER Keys and LEADER Keys are a performance appraisal process for teachers and school leaders in Georgia. It is currently a voluntary program for school systems. Georgia's Race to the Top will implement this program to the entire state over the next three years.

Race to the Top

This is a team that is tasked with reviewing individual school level data to determine why No Child Left a school has not met standards (required for all NI 5+ schools). Follow-up is required on Behind Act
a two year cycle to measure progress on a school improvement plan.

25 $3,392,453 $3,392,453

3

257,500

257,500

6

630,351

630,351

Professional Development Support Staff

Mandatory training and professional development for school level leaders and teachers No Child Left

in schools identified for NI 5+ and instructional coaches training for NI 1-11 schools.

Behind Act

Support for monitoring and training of school improvement specialists, GAPSS, and CLASS and LEADER Keys. Total

Budget Act

0

458,135

458,135

4

423,242

423,242

38 $5,161,681 $5,161,681

Office of Planning and Budget

55

Department of Education ZBB Program: School Improvement

Performance Measures

Program Description

The School Improvement program was founded in July 2003 to assist all schools in meeting performance standards established as a result of the No Child Left Behind (NCLB) Act. Schools that do not make Adequate Yearly Progress (AYP) for two years are placed on the Needs Improvement (NI) List. The School Improvement program provides strategic assistance and intervention for 367 schools currently on the NI list.

Goals

The ultimate or long-term goals of this Program are:
1. School Improvement Funds will be used to sustain the core services provided directly to schools identified for Needs Improvement (NI) and to provide the basis for Georgia's commitment in its federal School Improvement Grant (SIG) and Race to the Top Grant.
2. School Improvement funds will be used to provide resources to all schools on the Needs Improvement List. 3. Improve graduation rates, state achievement test scores, and/or additional components of the proposed College and Career Ready
Performance Index for schools in Priority (lowest 5%) and Focused (6-10%) status. 4. Increase the number of school with Financial Efficiency Rating of 3 or higher (or TBD according to baseline data). 5. Increase the number of schools with School Climate Rating of 4 or higher (or TBD according to baseline data).

Performance Measures
1. Average number of schools served by each school improvement specialist
2. Number of schools in needs improvement status 5 or higher 3. Number of schools leaving needs improvement status 4. Number of schools on the needs improvement list 5. Percentage of needs improvement schools making adequate yearly
progress 6. Percentage of schools on the needs improvement list

FY 2008
3
48 56 307 32.6%
14.5%

Actuals

FY 2009

FY 2010

3
46 74 279 32.0%

4
44 48 278 18.7%

13.3%

13.7%

FY 2011
5
57 17 367 6.7%
16.3%

Office of Planning and Budget

56

Department of Education ZBB Program: School Improvement

Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses Real Estate Rentals Per Diem and Fees Per Diem and Fees-Expenses Contracts Contracts-State Orgs Grants Supplies and Materials Equipment (less than $100) P/T Computer IT Software Maintenance & Support GTA Invoices-Manage Network Server Voice Data Vendors Total Expenditures

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$3,872,790 970,462 4,887 748,757 18,526
90,000 64,962
5,966
35,000 46,726
7,066 7,500 $5,872,642

$3,801,909 888,030 4,593 444,900 4,414 106,494 82,800
13,314 52,005
159
7,113 343
$5,406,072

$4,086,106 522,383 60,000
445,000
40,000 8,192
$5,161,681

FY 2013

Changes1

Recommendation

$138,117 (100,734)

$4,224,223 421,649 60,000

445,000

$37,383

40,000 8,192
$5,199,064

State General Funds Total Funds

$5,872,642 $5,872,642

$5,406,071 $5,406,071

$5,161,681 $5,161,681

$37,383 $37,383

$5,199,064 $5,199,064

Positions

49

34

38

38

1 Changes reflect the Governor's recommendations which includes statewide changes of $138,117 for health care and other employee benefit expenses.

Office of Planning and Budget

57

FY 2013 Zero-Based Budget Analysis Department of Education
ZBB Program: Technology/Career Education

Office of Planning and Budget

58

FY 2013 Zero-Based Budget Analysis Department of Education
ZBB Program: Technology/Career Education
Purpose of Review
The Technology/Career Education program provides in-school, after-school, and summer support for students on a career pathway. This review was conducted to examine the program's activities and to ascertain how it will incorporate the provisions of HB 186 (Career Pathways Bill, 2011 Session). Under Georgia's Career Pathways, signed into law this year, students will choose a career pathway in high school that will assist in a successful transition from high school to postsecondary education or to the workforce.
Results of Analysis
1. Statutory Alignment: The program is performing activities authorized by the budget but not specifically cited in statute. 2. Staffing Levels: The positions associated with administering and monitoring the four grant programs are located in
Department of Education's Central Office program. 3. Measures: The department should continue to develop measures that directly measure the impact of program
activities. Program Operations: 4. The Youth Apprenticeship program is specifically authorized by State statute; however, the Extended Day/Year, Vocational Supervisor, and Industry Certification subprograms do not have a direct tie to statutory authority, but do support the purpose of the Technology/Career Education program. Recommendation: Align current program activities to the new Career Pathway initiatives to optimize resources and outcomes.
5. Funds for administrators who oversee the program are budgeted under DOE's Central Office. Recommendation: Align administrative personnel and associated expenses with the appropriate program budget.

Office of Planning and Budget

59

Department of Education ZBB Program: Technology/Career Education

Agency Purpose Program Purpose Key Activities
Extended Day

Program Purpose and Key Activities

The Department of Education disburses state education funds, provides technical assistance and support services to local school systems, operates three schools for hearing and visually impaired students, and provides intensive assistance to local schools identified as needing improvement.

Equip students with academic, vocational, technical, and leadership skills and to extend learning opportunities beyond the traditional school day and year.

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

This grant provides instructional opportunities for students beyond the school day through

Budget Act

program related Career and Technical Student Organizations (CTSOs) and career-related and work-

based learning opportunities. There are 149 school districts that participate, serving 146,360

students. The salary supplement is determined by the hourly teacher rate multiplied by 190 days

for full-time and 95 days for part-time.

$7,023,293 $23,036,216

Extended Year

This grant provides opportunities for students to participate in Career and Technical Education (CTE) summer instructional programs such as summer school Career, Technical and Agricultural Education (CTAE) courses, job site development (work based learning), student projects, and summer technology/career program supervision. There are 64 school districts that participate. The grant pays half the state salary for the summer while the local district pays for the other half plus benefits. The total salary is determined by the daily teacher rate multiplied by the number of days worked during the summer.

Budget Act

Vocational Industry Certification The Industry Certification Grant provides financial assistance to school systems to improve specific Budget Act CTAE programs to meet industry standards and receive appropriate industry certification. There are 46 systems receiving grants, serving 44,100 students. New program certifications are awarded flat grants of $10,000 and renewal program certifications are awarded flat grants of $5,000.

279,689

279,689

790,000

790,000

Vocational Supervisors

The Vocational Supervisor is responsible for providing leadership, implementing program

Budget Act

involvement, and providing professional learning opportunities for CTAE programs. There are 180

school districts that participate, serving 554,850 students. The grant is determined on the base

FTE salary of $42,997 and is adjusted depending on the number of students served.

Youth Apprenticeship Program

The Youth Apprenticeship Program funds coordinator positions in local school systems that assist OCGA 20-2-51 students with work based learning connections. There are 143 school systems that participate, serving 6,766 students. The grant is determined on the base FTE salary of $42,997 and is adjusted depending on the number of students served.

3,051,392

3,051,392

3,056,790

3,056,790

Total

Office of Planning and Budget

60

$14,201,164 $30,214,087

Department of Education ZBB Program: Technology/Career Education

Performance Measures

Program

Technology/Career Education supports workforce readiness skills, development and revision of curriculum, and resources for all career

Description pathways through four grant programs that serve 180 school systems and 230,306 students.

Goals

The ultimate or long-term goals of this Program are:
1. Provide assistance for program improvement for CTAE instruction and student support in all local systems in the state of Georgia. 2. Develop and improve workforce readiness skills of all Georgia students. 3. Provide instructional opportunities for students beyond the school day through program related Career and Technical Student Organizations
(CTSOs) and career-related and work-based learning opportunities.
4. Provide funding for the teachers to work with their CTSOs, connect with business and industry through advisory councils and other program improvement activities.
5. Improve the high school graduation rate for all students. In FY 2010, CTAE concentrators graduated at a rate of 91.8% which exceeds the state's graduation rate.

Performance Measures
1. CTAE Student Enrollment in grades 6-12 2. Graduation Rate of CTAE Concentrators 3. Number of high school concentrators (students with 3 or more
classes in a Career Pathway) 4. Number of industry certified programs 5. Career and Technical Student Organization Membership

FY 2008
684,562 91.00% 88,002
447 105,434

Actuals

FY 2009

FY 2010

706,988 91.40% 76,721

708,279 91.81% 78,831

443 109,464

441 116,792

FY 2011
N/A N/A N/A
N/A N/A

Office of Planning and Budget

61

Department of Education ZBB Program: Technology/Career Education

Financial Summary

Objects of Expenditure
Grants-Local School Grants-RESA Grants-Nonprofit Org Grants-Other Total Expenditures

Expenditures1

FY 2010

FY 2011

FY 2012 Current Budget

$41,204,772 716,727 37,833 146,537
$42,105,869

$38,261,858 684,600 49,167 30,330
$39,025,955

$29,413,309 611,600
41,370 $30,066,279

State General Funds Federal Funds Other Funds Total Funds

$14,616,414 18,500,648 8,988,807
$42,105,869

$14,029,846 18,774,514 6,221,595
$39,025,955

$14,201,164 16,012,923
$30,214,087

1Prior year expenditures do not reflect post-closing adjustments.

FY 2013

Changes

Recommendation

($371,291) (58,184)

$29,042,018 553,416

($429,475)

41,370 $29,636,804

($429,475)

$13,771,689 16,012,923

($429,475)

$29,784,612

Office of Planning and Budget

62

FY 2013 Zero-Based Budget Analysis Georgia Forestry Commission
ZBB Program: Forest Management

Office of Planning and Budget

63

FY 2013 Zero-Based Budget Report Georgia Forestry Commission
ZBB Program: Forest Management
Purpose of Review
2011 marked one of Georgia's worst fire seasons in history. The Forest Management program aims to prevent forest fires by providing services to landowners to best utilize and manage their land. The purpose of this review is to analyze the effectiveness and benefit of this program.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has decreased from 87 positions to 52. The
Governor's Budget recommends eliminating 1 position for FY 2013.
3. Measures: The performance measures directly measure the impact of program activities.
4. Budget Impact: The Governor's recommendation is to decrease the program budget by $63,439 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. Urban and Community Forestry Assistance subprogram has 6 full-time employees that administer $400,000 in grant
funds to local cities and tree boards. Recommendation: Eliminate 1 forester position in the Urban and Community Forestry Assistance subprogram to align staffing level with workload.
6. Forest Management program leases three vehicles rather than purchasing. Recommendation: Perform cost-benefit analysis of leasing vehicles versus purchasing.
7. Federal funds for 6 positions are set to expire April 2012. Recommendation: Develop an action plan to address staffing upon expiration of federal funds.

Office of Planning and Budget

64

Agency Purpose

Georgia Forestry Commission ZBB Program: Forest Management
Program Purpose and Key Activities
The Georgia Forestry Commission (GFC) is responsible for the conservation of Georgia's public and private forest resources.

Program Purpose

To provide inventory data, manage state owned forests, provide technical assistance on forest health and water quality issues to forest landowners, administer forestry programs, assist communities with management of forest green space, market forest products and provide technical assistance to forest industry.

Key Activities

Authority

No. of Positions1

FY 2012 State Funds

FY 2012 Total Budget

Landowner Education and Assistance
Forest Inventory Analysis Forest Health

Educates Georgia's private landowners about best management practices by demonstrating these practices on state-owned forests and by providing technical

OCGA 12-65,6,16,22

assistance on the landowner's property. In addition, the Forestry Commission staff will

refer landowners to consultants when they have specific questions about harvesting and

the value of the timber on their land.

Provides research and other projects for the ascertainment and promulgation of better OCGA 12-6forestry practices, collects forest data on Forest health, species composition, age, forest 5,6,16,22
densities, and volumes by region of the state.

Provides support for issues that are not easily diagnosed or occurring on a regional scale. OCGA 12-6-16,22 The staff provides both field support and technical outreach to land managers to alert them of any regional issues, train them to recognize and diagnose them, and offer any mitigating advice to minimize their impacts. The staff also conducts and oversees a variety of pest surveys to detect the presence of insects, diseases, and unwanted pest plants that have the potential to harm Georgia's forests.

40

$783,973 $2,611,015

13

229,651

794,651

4

210,324

561,368

Urban and Community Forestry Administers grant funds provided by USFS intended to award communities across

OCGA 12-6-5

Assistance

Georgia for projects that stimulate and enhance urban and community forest resources.

Also manages Tree City USA program, in conjunction with the Arbor Day Foundation and

USFS, for the state.

6

285,562

735,688

Office of Planning and Budget

65

Georgia Forestry Commission ZBB Program: Forest Management

Forest Stewardship State Forest Activities Water Forest Quality Utilization and Marketing

Program Purpose and Key Activities

Authority

No. of Positions1

FY 2012 State Funds

FY 2012 Total Budget

Provides management plans to landowners interested in utilizing their forestland for OCGA 12-6-5 multiple purposes such as timber, wildlife habitat, recreational opportunities, aesthetics, and soil and water conservation. This detailed and comprehensive management plan is written by natural resource professionals with backgrounds in forestry, wildlife biology, soil science, and recreation management.

Provides management to several land properties throughout the state. All properties OCGA 12-6-6 operate under a multiple-use Forest Stewardship management plan taking into account various wood product, wildlife, recreational, soil water, aesthetic, historical, and cultural resources of the area. Also provides consultative services to agencies looking to sell their timber.

As the designated mediator for EPD and the U.S. Army Corp of Engineers, the Forestry Commission investigates water quality complaints involving forestry operations in Georgia.

OCGA 12-6-5 & 127-17

Provides marketing and technical resources for Georgia's landowners to attract new industries to the State. It also provides procurement support to existing industries, and establishes new product development and markets for Georgia's forests.

OCGA 12-6-5

4

85,522

637,694

4

27,391

430,087

5

139,429

375,657

4

337,870

337,870

Total

80 $2,099,722 $6,484,030

1 Number of positions does not match budgeted positions. Additional positions are added to the budget through the amendment process during the fiscal year.

Office of Planning and Budget

66

Georgia Forestry Commission ZBB Program: Forest Management

Performance Measures

Program

Forestry-related technical information and assistance is provided to Georgia's private landowners by the Forest Management Department to

Description enhance their woodlands for economical, social, and environmental benefits.

Goals

The ultimate or long-term goals of this Program are:
1. 24 million acres of forest land in the state will be maintained in a healthy and productive state. 2. Raise the total economic value of Forest Industry to the state from $27 billion to $30 billion. 3. Increase the number of communities in the State that are developing urban forestry programs (144 to 162) or have a fully developed program
(46 to 52) that includes a Tree Advocacy Group, Management Plan, Tree Ordinance, and full time staffing.

Performance Measures
1. Number of water quality exams conducted on logging and forestry operations
2. Number of acres covered by forest management plans 3. Number of new acres held in conservation easements 4. Landowners reached through educational programs

FY 2008
497 447,496 208,360

Actuals

FY 2009

FY 2010

564

570

537,529 3,956
272,219

497,848 14,026 58,353

FY 2011
530
510,000 13,264 72,861

Office of Planning and Budget

67

Georgia Forestry Commission ZBB Program: Forest Management

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Motor Vehicle Expenses Equipment Computer Charges Telecommunications Contractual Services Transfers Total Expenditures

$4,972,602 780,923 37,255
27,146 43,043 3,064,366 60,000 $8,985,335

$4,861,170 738,738 10,758 60,791 113,008 39,829
7,113,199 60,000
$12,997,493

$4,461,115 695,166 24,619 15,713 45,587 58,568
1,123,262 60,000
$6,484,030

$33,041 (594)
$32,447

$4,494,156 695,166 24,619 15,713 45,587 57,974
1,123,262 60,000
$6,516,477

State General Funds Federal Funds Federal Recovery Funds Other Funds Total Funds

$2,575,609 4,001,925 1,510,922 896,879
$8,985,335

$2,125,293 7,386,639 2,162,837 1,322,724
$12,997,493

$2,099,722 3,331,476
1,052,832 $6,484,030

$32,447 $32,447

$2,132,169 3,331,476
1,052,832 $6,516,477

Positions Motor Vehicles

87

77

52

80

80

76

(1)

51

76

1 Changes reflect the Governor's recommendations which includes statewide changes of $95,886 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

68

FY 2013 Zero-Based Budget Analysis Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families

Office of Planning and Budget

69

FY 2013 Zero-Based Budget Analysis Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families
Purpose of Review
The Governor's Office for Children and Families (GOCF) was created through the consolidation of the Children and Youth Coordinating Council (CYCC) and the Children's Trust Fund (CTF) in FY 2008. While maintaining the services provided by the previous two agencies, GOCF has expanded its mission to include family violence, commercial sexual exploitation of children, home visitation, and the Children's Cabinet. The agency has sustained major budget reductions over the last three budget cycles including the use of one-time fund sources to sustain ongoing operations.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with authorizing statutes. 2. Staffing Levels: The number of positions in the agency increased from 13 to 18 over the past three years due to federal
grants requiring additional oversight. 3. Measures: The measures reflect the input of the three budget offices. The agency should continue to develop relevant
and measurable outcomes for its key activities. 4. Budget Impact: Recommended budget reduces funds for Community Strategy grants ($59,224) and replaces one-time
use of CTF reserves with state general funds ($1,852,719).
Program Operations: 5. One-time funds from the Children's Trust Fund was used as State match to access an Abstinence Education Grant.
Recommendation: Reevaluate federal grant commitments based on current state general funds appropriation.
6. Funds previously earmarked for the Children's Trust Fund can no longer be used directly for the Trust Fund operations. Recommendation: Identify a revenue stream to sustain the Children's Trust Fund.
7. The purpose statement for this agency does not reflect the variety of services provided. Recommendation: Agency should reevaluate its purpose statement to reflect the scope of all its key activities or realign activities to reflect the current core mission.

Office of Planning and Budget

70

Agency Purpose Program Purpose

Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families
Program Purpose and Key Activities
To enhance coordination and communication among providers and stakeholders of services to families.
To enhance coordination and communication among providers and stakeholders of services to families.

Key Activities

Authority

General Administration

Support for overall office administration and advisory board.

OCGA 49-5-132

Abstinence Education

Provision of grant funds for community-based and statewide projects; abstinence

OCGA 49-5-132

educators' conference; youth conference; curriculum training for educators; training,

technical assistance, and site monitoring of grantees. (CTF: $626,955) (Total Funds:

Youth Development

$2,237,326) Provision of staff support of Severe Emotionally Disturbed (SED) youth collaborative

OCGA 49-5-132

initiatives -- formerly known as KidsNet Collaborative; support for statewide youth

projects such as afterschool and foster families.

Commercial Sexual Exploitation Provision of support for agencies working with child victims of sexual exploitation;

OCGA 49-5-132

training for medical providers, prosecuting attorneys, law enforcement, mental health

professionals and community volunteers; support for CSEC-related task forces.

Children's Cabinet Initiatives Governor's Office for Children and Families is the support agency for Georgia's Children's OCGA 49-5-132

Cabinet; provision of administrative support; facilitation of annual strategic planning;

implementation and monitoring of Cabinet initiatives. (CTF: $1,000,000)

Juvenile Justice Compliance and Monitoring of Title II Formula funds; monitoring of jails and lockups to ensure federal

Research

and state compliance; monitoring and support for Disproportionate Minority Contact

OCGA 49-5-132

(DMC) programs; monitoring of statewide status offender detention incidences;

provision of funds for juvenile justice research projects (DMC, status offender, data

Juvenile Court/Systems Improvement

integrity). Provision of Juvenile Accountability Block Grant (JABG) funds to juvenile courts for the OCGA 49-5-132
enhancement of services to youth; monitoring of juvenile arrest data and trends;

provision of technical assistance to juvenile court judges, probation staff, and local

Department of Juvenile Justice workers.

No. of Positions

FY 2012 State Funds1

FY 2012 Total Budget1

2.20

$447,709

$447,709

1.50

1.00

158,250

158,250

0.55

991,680

0.10

1.50

166,824

492,271

2.40

7,652 1,201,694

Office of Planning and Budget

71

Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families

Enforcement of Underage Drinking Laws Child Abuse & Neglect Prevention Projects System of Care Program
Home Visiting Program
Family Violence

Program Purpose and Key Activities

Authority

Provision of funding to the Georgia Department of Revenue for undercover compliance OCGA 49-5-132

checks of retailers statewide; media campaigns (print and radio) to address areas of the

state with high non-compliance rates; monitoring of underage drinking incidences for

trend analysis.

Provision of grant funds for local evidence-based projects focusing on the prevention of OCGA 49-5-132

child abuse and neglect; support for statewide initiatives; participation in statewide

collaborative efforts; statewide trainings offered on a variety of topics such as early

childhood education, child maltreatment, coping skills for children.

Provision of grant funds to communities for System of Care (SOC) initiatives; training and OCGA 49-5-132

technical assistance to grantees and potential applicants; monitoring and site visits to

SOC grantees; regional and statewide System of Care trainings for child-serving

professionals addressing a myriad of topics, including web-based training; availability of

SOC Tool Kit. Oversight of statewide home visitation/early childhood committee with monthly

OCGA 49-5-132

meetings; development of statewide training, technical assistance, and evaluation

system; development and monitoring of six model home visiting programs; monitoring

of state plan outcomes. (Total Funds: $2,511,377)

Provision of grant funds for domestic violence shelters and sexual assault centers

OCGA 49-5-132

statewide; technical assistance, training, and compliance monitoring of grantees;

support for ALICE database system; statewide training; support for task force initiatives;

collaboration with statewide partners (Appropriated in DHS Budget: State $1,655,000;

CTF $500,000; Total Funds $14,486,829).

Total

No. of Positions

FY 2012 State Funds1

0.70

FY 2012 Total Budget1
356,400

1.00

52,000 1,943,022

1.50

257,564 6,214,569

1.00 4.55

18.00 $1,089,999 $11,805,595

1 State and Federal funds reconcile to the FY 2012 Annual Operating Budget Amendment 1. Additional funds shown in parenthesis after key activity description are other and federal funds amended into the budget later in the fiscal year.

Office of Planning and Budget

72

Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families

Performance Measures

Program

To enhance coordination and communication among providers and stakeholders of services to families.

Description

Goals

The ultimate or long-term goals of this Program are:
1. Provide state and federal funds to implement prevention and intervention strategies for the purpose of meeting the needs of children and families.
2. Promote statewide training and capacity building resources. 3. Provide interagency coordination in establishing statewide goals and standards. 4. Initiate and facilitate forums to build capacity, utilizing a System of Care approach.

Performance Measures

FY 2008

Actuals

FY 2009

FY 2010

FY 2011

1. Percentage of customers satisfied with GOCF training and technical assistance
2. Percentage of customers reporting an increase in subject matter and knowledge as a result of GOCF training
3. Number of grants awarded to communities for System of Care framework implementation
4. Percentage of families participating in child abuse prevention programs without substantiated instances of child maltreatment
5. Dollar value of new grants received (new measure) 6. Number of families participating in child abuse prevention
programs

N/A

84%

84%

94%

N/A

N/A

N/A

80%

N/A

5

14

32

N/A

N/A

N/A

99 .8%

N/A

N/A

N/A

N/A

N/A

N/A

N/A

7,801

Office of Planning and Budget

73

Governor's Office for Children and Families ZBB Program: Governor's Office for Children and Families

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Transfers Grants and Benefits Total Expenditures

$889,297 216,985
8,149 81,401 11,526 49,804 836,915 12,692,744 $14,786,821

$1,107,326 118,668
15,807 113,953
3,916 79,142
14,725,476 $16,164,288

$678,509 120,187 3,000 9,500 54,191 13,860 18,000
10,908,348 $11,805,595

$23,493
(915) 1,793,495 $1,816,073

$702,002 120,187 3,000 9,500 54,191 12,945 18,000
10,201,843 $11,121,668

State General Funds Federal Funds Other Funds Total Funds

$2,756,330 8,956,693 3,073,798
$14,786,821

$4,508,120 11,656,085
83 $16,164,288

$1,089,999 8,215,596 2,500,000
$11,805,595

$1,816,073 $1,816,073

$2,906,072 8,215,596
$11,121,668

Positions Motor Vehicles

13

18

18

18

1

1

1

1

1 Changes reflect the Governor's recommendations which includes statewide changes of $22,578 for health care, technology, and insurance e2 xPprieonrsyeesar expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

74

FY 2013 Zero-Based Budget Analysis Governor's Office of Consumer Protection ZBB Program: Governor's Office of Consumer Protection

Office of Planning and Budget

75

FY 2013 Zero-Based Budget Analysis Governor's Office of Consumer Protection ZBB Program: Governor's Office of Consumer Protection
Purpose of Review
The Office of Consumer Protection is a dynamic and evolving agency. With changes to consumer protection and customer service, it became vital to achieve a better understanding of the core missions and responsibilities of the agency and how best to meet them.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with statutory responsibilities or authorized by the Budget Act. 2. Staffing Levels: The number of positions funded in this program has decreased from 100 positions to 50 over the last
three years. The Governor's Budget recommends adding an additional 19 positions in FY 2013 through the transfer of the 1-800-Georgia call center to the Office of Consumer Protection. 3. Measures: The measures reflect the input of the three budget offices.
Program Operations: 4. The Office of Consumer Protection provides pass through for the State Personal Administration to support the 1-800-
Georgia Call Center. Recommendation: Transfer 19 positions for call center support and operations to the Office of Consumer Protection from the State Personnel Administration. 5. Personal service costs have decreased over time while other areas have remain relatively stable. The agency has absorbed most of the previous budget reductions in personal services. Recommendation: Review the Office of Consumer Protection staffing levels.

Office of Planning and Budget

76

Agency Purpose Program Purpose

Office of Consumer Protection ZBB Program: Governor's Office of Consumer Protection
Program Purpose and Key Activities
The Governor's Office of Consumer Protection was created in 1975 primarily to enforce the Georgia Fair Business Practices Act which prohibits unfair and deceptive acts or practices in the marketplace. The agency seeks to protect consumers and businesses from unlawful, deceptive and unfair practices in the marketplace through enforcement and education. Protect customers and legitimate business enterprises from unfair and deceptive business practices through the enforcement of the Fair Business Practices Act and other related consumer protection statutes.

Key Activities

Authority

Enforce Fair Business Practice Act of 1975

The primary activity of the agency is enforcement of the Fair Business Practices Act of OCGA 10-1-390 1975 and the related laws added since the original law was passed. The underpinning of the laws is the prohibition of unfair and deceptive acts in the marketplace.

Lemon Law Consumer Education Customer Service

The Lemon Law is designed to aid the consumer who is having significant, recurring

OCGA 10-1-28

problems in getting their new vehicle repaired. The law provides for a mechanism by

which owners can apply for a state arbitration hearing to determine whether the owner

is entitled to a replacement or refund.

Consumer Education's goal is to inform consumers about fraudulent practices and to forewarn about scams to protect them from becoming victims. Goals are accomplished through two websites; one which provides consumers immediate access to consumer protection information. The second website provides consumers major purchasing and financial information including credit and debt, buying a home, purchasing an automobile, etc. Agency supports the 1-800-Georgia Call Center.

OCGA 10-1-390 Budget Act

No. of Positions
45
4
1

FY 2012 State Funds
$4,172,934

FY 2012 Total Budget
$4,172,934

400,000

167,689

1,706,019

2,453,083

Total

50 $5,878,953

$7,193,706

Office of Planning and Budget

77

Governor's Office of Consumer Protection ZBB Program: Governor's Office of Consumer Protection

Performance Measures

Program

Protect customers and legitimate business enterprises from unfair and deceptive business practices through the enforcement of the Fair

Description Business Practices Act and other related consumer protection statutes.

Goals

The ultimate or long-term goals of this Program are: 1. To provide reliable and comprehensive consumer information to all Georgians in an accessible manner. 2. To enforce laws as authorized by the General Assembly.

Performance Measures
1. Total number of telephone calls placed to the "1-800-Georgia" call center requesting assistance
2. Average consumer savings and restitution per state dollar appropriated
3. Total dollar value of savings and restitution 4. Number of Lemon Law requests for information and assistance

FY 2008
412,745
$4
12,550,995 874

FY 2009

Actuals FY 2010

575,000

815,000

$5

$4

17,252,360 786

13,554,692 847

FY 2011
545,000
$6
23,858,708 673

Office of Planning and Budget

78

Governor's Office of Consumer Protection ZBB Program: Governor's Office of Consumer Protection

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Equipment Motor Vehicle Purchases Computer Charges Real Estate Rentals Telecommunications
Contractual Services
Total Expenditures

$6,186,806 171,472 55,725
226,726 514,013 288,797 893,660 $8,337,199

$4,817,831 196,460
19,145 336,771 494,783 350,120 1,723,479 $7,938,589

$3,983,167 139,600
101,435 494,784 356,788 2,117,932 $7,193,706

$184,452 (50,000)

$4,167,619 89,600

(69,824) (126,016) ($61,388)

101,435 494,784 286,964 1,991,916 $7,132,318

State General Funds Federal Funds Other Funds Total Funds

$6,678,348 664
1,658,187 $8,337,199

$6,412,209 6,693
1,519,687 $7,938,589

$5,878,953
1,314,753 $7,193,706

($61,388) ($61,388)

$5,817,565
1,314,753 $7,132,318

Positions Motor Vehicles

100

96

50

19

69

2

2

2

2

1 Changes reflect the Governor's recommendations which includes statewide changes of $114,628 for health care, technology, and insurance expenses.

Office of Planning and Budget

79

FY 2013 Zero-Based Budget Analysis Office of Student Achievement
ZBB Program: Office of Student Achievement

Office of Planning and Budget

80

FY 2013 Zero-Based Budget Analysis ZBB Program: Office of Student Achievement
Purpose of Review
The Office of Student Achievement (OSA) was created in 2000 with the aim of improving student achievement through increased accountability for state education agencies. Staff and resources allocated to OSA has changed significantly over time.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has decreased from 11 positions to 7 over the past 3
years. The Governor's Budget recommends the addition of 18 positions for a reading mentor program aimed at improving student achievement in reading. 3. Measures: OSA should continue to work on developing performance measures that directly measure the impact of program activities. 4. Budget Impact: Reduce program budget by $20,000 based on ZBB analysis. The specific reduction is listed below.
Program Operations: 5. OSA budgets $20,000 for real estate rentals.
Recommendation: Remove funds for real estate rentals. 6. A significant amount of the work performed by OSA is associated with carrying out the requirements of the Race to the
Top project. The outcomes of this project, particularly with respect to the longitudinal data system, will impact the future activities and funding needs of OSA. Recommendation: Review the responsibilities and budget for the Office of Student Achievement at the completion of the Race to the Top project.

Office of Planning and Budget

81

Agency Purpose

Office of Student Achievement ZBB Program: Office of Student Achievement
Program Purpose and Key Activities
The Office of Student Achievement (OSA) was created in 2000 to issue accountability report cards for state education agencies with the aim of improving student achievement and school completion by holding education entities accountable.

Key Activities
Reporting Education Outcomes

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

OSA produces Georgia's education scorecard, which reports information on student achievement OCGA 20-14-26,

and educational performance for preschool through postsecondary institutions. Schools with

27, 34, 37

significant progress in achievement outcomes are recognized by the agency. OSA is also responsible

for State Fiscal Stabilization Fund Phase II data reporting requirements.

2 $350,390

$350,390

Auditing Education Data Performance Measurement

OSA audits schools to ensure that the student data collected in Georgia is accurate, particularly with OCGA 20-14-35

respect to standardized test scores, the dropout rate, and graduation rate. The agency also

& 36

monitors testing in schools where prior data indicate the possibility of issues to ensure tests are

administered correctly.

OSA analyzes the impacts of education initiatives and reports findings to stakeholders and the public. The agency evaluates IE2 contracts and the special need voucher program annually. OSA establishes alternative education performance indicators, defines the criteria for continuing differentiated pay for math and science teachers, and identifies workforce shortage areas. OSA

OCGA 20-2-82, 84, 84.2, 154.1, 212.3, 212.5, 2118

conducts research on education issues to aid the budget and policy process.

Administration
Race to the Top Support

The office manager supports the agency overall. This activity also reflects general agency-wide operating expenses, such as copier rental.
OSA was a key partner in writing the grant for Race to the Top and is responsible for several major Race to the Top initiatives, including construction and operation of the P-20 longitudinal data system, the development and evaluation of educator evaluation systems, and the evaluation of the effectiveness of the state's Race to the Top activities.

1

136,838

136,838

3

236,120

236,120

1

104,841

104,841

7

6,951,957

Total

14 $828,189 $7,780,146

Office of Planning and Budget

82

Office of Student Achievement ZBB Program: Office of Student Achievement

Performance Measures

Program Description

The Office of Student Achievement supports educational accountability, evaluation, and reporting efforts, the establishment of standards on state assessments, the preparation and release of the state's education report card and scoreboard, and education research to inform policy and budget efforts.

Goals

The ultimate or long-term goals of this Program are:
1. Disseminate research findings on the website through press releases, and by contact with policy makers. 2. Disseminate student achievement information through the website, education conferences, and media outlets. 3. Audit schools to ensure that student data collected in Georgia is accurate, with a particular focus on standardized test scores,
dropout rate, and the graduation rate.

Performance Measures
1. Average number of days to complete an audit
2. Number of Criterion-Referenced Competency Tests monitored by the state
3. Number of elementary and middle schools audited statewide
4. Percentage of elementary and middle schools audited statewide 5. Percentage of Kindergarten through 12th grade report cards
posted to the website by December
6. Number of elementary and middle schools flagged for testing
irregularities

FY 2008
N/A N/A
N/A N/A 100%
N/A

Actuals

FY 2009

FY 2010

216

130

N/A

97

1,857 100% 100%

1,889 100% 100%

369

248

FY 2011
N/A 51
N/A 100% 100%
N/A

Office of Planning and Budget

83

Office of Student Achievement ZBB Program: Office of Student Achievement
Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses Computer Charges Real Estate Rentals Telecommunications Contractual Services Total Expenditures

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$626,157 95,515 8,953
16,397 174,707 $921,728

$622,304 129,569 27,382
7,780 157,645 $944,680

$644,189 27,500 7,500 20,000 4,000
125,000 $828,189

FY 2013

Changes1

Recommendation

$1,609,049 38,000
(20,000) 305
$1,627,354

$2,253,238 65,500 7,500
4,305 125,000 $2,455,543

State General Funds Federal Recovery Funds Total Funds

$921,728 $921,728

$786,439 158,241
$944,680

$828,189 $828,189

$1,627,354 $1,627,354

$2,455,543 $2,455,543

Positions

11

11

72

18

25

1 Changes reflect the Governor's recommendations which includes statewide changes of $22,619 for health care, technology, and liability insurance costs.

2 The FY 2012 Current Budget position count reflects authorized state positions. This does not include the 7 time-limited Race to the Top positions which are shown on the Key Activities page of this document.

Office of Planning and Budget

84

FY 2013 Zero-Based Budget Analysis Department of Human Services ZBB Program: Adoption Services

Office of Planning and Budget

85

FY 2013 Zero-Based Budget Analysis Department of Human Services ZBB Program: Adoption Services
Purpose of Review
Adoption Services provides safe permanent placement for children in state custody by recruiting, training, and supporting adoptive families. Family support includes group and individual counseling, crisis intervention, respite care for Medically Fragile Adoptive Children, and financial assistance for adopted children with special needs. The Adoption Services program is an $89.2 million program supported by a combination of State General Funds ($34.1) and federal funds ($55.1). With the federal regulations requiring the retention of records pertaining to the documentation of adoptions, the federal Office of the Inspector General (OIG) conducted an audit in May 2011 which resulted in a federal finding violating this requirement.
Results of Analysis
1. Statutory Alignment: The program aligns with statutory purposes.
2. Staffing Levels: The number of positions funded in this program remain unchanged by the budget recommendations. 3. Measures: The measures reflect the input of the three budget offices and explain the impact of program activities.
Program Operations: 4. Record retention for Title IV-E eligibility determination was not in compliance with Administration for Children and
Families (ACF) regulations. Recommendation: Agency should update policies and procedures pertaining to record retention to reflect Title IV-E requirements.

Office of Planning and Budget

86

Agency Purpose Program Purpose Key Activities
Pre-Adoption Services
Subsidized Adoption Payments Post-Adoption Services
Administration

Department of Human Services ZBB Program: Adoption Services
Program Purpose and Key Activities
The Department of Human Services is responsible for the delivery of social services. The Department serves all Georgia citizens through regulatory inspection, direct service and financial assistance programs. Support and facilitate the safe permanent placement of children by prescreening families and providing support and financial services after adoption.

Contractual services to licensed adoption agencies to recruit/train/support adoptive homes, perform child life histories, operation of the 1-877-210-KIDS telephone inquiry line, photo-listing service for available special needs children, Wednesday's Child, and placement/supervision of children and ensure adoption finalization of Georgia's Special Needs children as defined by Federal/State policy. Provides financial aid to all adopted children deemed special needs by federal and state criteria to assist in meeting the needs of the child. Also provides some attorney fees, court costs and other one-time expenses directly related to the finalization of Special Needs adoptions. Assists birth parents, adopted individuals and adoptive parents in obtaining nonidentifying information, conducting family searches, finding support/search groups and providing counseling, crisis intervention, record indexing, microfilming, scanning and management of finalized adoption files.
Provides contract management, Training, Technical Assistance for Internal Staff/External Partners, ICAMA Medicaid Program, budget analysis and management, tracks movement of children from first TPR to finalization of adoption or exit from the system, tracks movement of families from adoption inquiry to finalization or closure of home, and evaluates, approves, and registers family assessments from all contracted private adoption agencies.
Total

Authority

No. of Positions

OCGA 49-5-8

FY 2012 State Funds

FY 2012 Total Budget

$1,127,747 $2,441,495

OCGA 49-5-8 OCGA 49-5-8

30,885,142 82,072,628 711,965 2,660,940

OCGA 49-5-8

31

1,334,265

1,991,440

31 $34,059,119 $89,166,503

Office of Planning and Budget

87

Department of Human Services ZBB Program: Adoption Services

Performance Measures

Program Description

Adoption Services provides safe permanent placement for children in state custody by recruiting, training, and supporting adoptive families. Family support includes group and individual counseling, crisis intervention, respite care for Medically Fragile Adoptive Children, and financial assistance for adopted children with special needs.

Goals

The ultimate or long-term goals of this Program are: 1. To facilitate and support the adoption of children in the permanent custody of the Department of Human Services. 2. To provide financial support for adopted children with special needs. 3. To provide support services to all adopted children to help further the child's development.

Performance Measures
1. Number of finalized adoptions 2. Percent of adoptions finalized within 6 months of placement 3. Percent of children adopted within 24 months of removal from
their biological family homes 4. Annual number of finalized adoptions as a percentage of total
eligible children
5. Percentage of children with an adoption disruption (i.e., children in
an adoptive home but the adoption is not finalized)

FY 2008
1,276 80% 24%
N/A
N/A

Actuals

FY 2009

FY 2010

1,400 84% 27%

1,216 87% 27%

N/A

54%

N/A

3%

FY 2011
1,092 90% 34%
47%
3%

Office of Planning and Budget

88

Department of Human Services ZBB Program: Adoption Services

Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses Computer Charges Telecommunications Contractual Services Grants & Benefits Total Expenditures

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

$1,964,766 190,597
2,731 5,944,841 80,401,396 $88,504,331

$1,989,787 194,305 48.45 4,063
4,867,748 80,529,236 $87,585,188

$1,973,190 171,937 1,500 5,600
4,916,435 82,097,841 $89,166,503

FY 2013

Changes1

Recommendations

$40,941
(600,000) ($559,059)

$2,014,131 171,937 1,500 5,600
4,916,435 81,497,841 $88,607,444

State General Funds Federal Funds Other Funds Total Funds

$31,779,004 56,725,327
$88,504,331

$32,353,445 55,231,743
$87,585,188

$34,059,119 55,060,884 46,500
$89,166,503

$198,160 (757,219)
($559,059)

$34,257,279 54,303,665
$88,560,944

Positions

31

31

31

31

1 Changes reflect the Governor's recommendations which includes statewide changes of $40,941 for health care, technology, and insurance expenses.

Office of Planning and Budget

89

FY 2013 Zero-Based Budget Analysis Department of Human Services
ZBB Program: Elder Community Living Services

Office of Planning and Budget

90

FY 2013 Zero-Based Budget Analysis Department of Human Services
ZBB Program: Elder Community Living Services
Purpose of Review
Elder Community Living Services provide Georgians who need nursing home level of care the option of remaining in the community. These provisions are made through medicaid and non-medicaid waivers that render services in the clients' home, licensed personal care homes, or adult day health facilities. The Elder Community Living Services program is the largest program within the Division of Aging Services, comprising 82.5% of all State General Funds appropriations to the Division of Aging and receiving more than $71.5 million in FY 2012.
Results of Analysis 1. Statutory Alignment: The program aligns with statutory purposes. 2. Staffing Levels: The number of positions funded in this program (15) has remained steady over the past three years. 3. Measures: The measures reflect the input of the three budget offices and measure the activities of the program.
Program Operations: 4 The waiting lists for the Home and Community Based Services Program and the Community Care Services Program have
increased an average of 5% to 20%, respectively, over the past three budget cycles. Recommendation: As a result of increases in the waiting list, the program was not required to take a 2% reduction in the agency budget submission for AFY 2012/FY 2013. 5. Programmatic expenditures in the Elder Community Living Services program resulted in a deficit in state general funds. Recommendation: Review Area Agency on Aging contracts to bring down the overhead related to the delivery of services; and maintain programmatic spending within the appropriated budget for the program.

Office of Planning and Budget

91

Agency Purpose Program Purpose

Department of Human Services ZBB Program: Elder Community Living Services
Program Purpose and Key Activities
The Department of Human Services is responosible for the delivery of social services. The Department serves all Georgia citizens through regulatory inspection, direct service and financial assistance programs. Provide Georgians who need nursing home level of care the option of remaining in their own community.

Key Activities
Community Care Medicaid Waivers

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

The Community Care Service Program (Medicaid waivers) assists older individuals,

OCGA 49-6-60, 61,

persons with physical disabilities, their families and caregivers to achieve safe, healthy, 62, 63, 64

independent and self-reliant lives. Division of Aging Services administers CCSP services by

providing support and direction to Georgia's Aging Network, which consists of 12 Area

Agencies on Aging (AAAs), community service provider agencies, and other partners to

assure that Georgians eligible for nursing facility placement and Medicaid have an option

to remain in their homes or communities. CCSP provides a range of community-based

services that support consumer choice to remain in the community. These services

include but are not limited to home-delivered meals, personal care assistance, respite

care and adult day care.

13 $55,284,452 $69,049,711

Home and Community Based Non-Medicaid Services

The Home and Community Based Services program is mandated through the Older

OCGA 49-6-2, 3, 4

Americans Act. It assists individuals age 60 and older and their caregivers. These Non-

Medicaid Home and Community Based Services include a range of solutions to help older

Georgians live safely, healthily, and independently in their homes and communities.

These services include but are not limited to nutrition and wellness, in-home services, and

caregiver services. The Division of Aging Services administers these services by

contracting with 12 Area Agencies on Aging, to regionally manage the program and

consumer case management.

Total

2 16,190,468 43,860,533 15 $71,474,920 $112,910,244

Office of Planning and Budget

92

Department of Human Services ZBB Program: Elder Community Living Services

Performance Measures

Program Description

Elder Community Living Services provide Georgians who need nursing home level of care the option of remaining in the community. These provisions are made through Medicaid and non-Medicaid waivers that render services in the clients' home, licensed personal care homes, or adult day health facilities.

Goals

The ultimate or long-term goals of this Program are: 1. To enable seniors to remain in their own homes for as long as possible through the provision of home and community based services. 2. To provide support services for family caregivers.

Performance Measures
Elder Community Living Services
1. Number of applicants served 2. Total dollars saved as a result of clients remaining in the
community
Community Care Service Waivers (CCSP-Medicaid)
1. Number of consumers served by CCSP 2. Medicaid cost per consumer 3. Average length of stay in CCSP (months)
Home and Community Based Services (HCBS-Non-Medicaid)
1. Number of consumers served by HCBS 2. Cost per consumer (non-Medicaid) 3. Average length of stay in HCBS (months)

FY 2008

Actuals

FY 2009

FY 2010

FY 2011

51,070 $251,308,919

48,648 $214,787,752

48,878 $254,180,754

47,584 $209,505,007

12,986 $8,550
47
38,084 $1,630
33

12,599 $9,184
49
36,049 $1,734
35

12,762 $8,569
49
36,116 $1,729
39

12,421 $9,006
49
35,163 $1,821
40

Office of Planning and Budget

93

Department of Human Services ZBB Program: Elder Community Living Services

Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses Computer Charges Telecommunications Contractual Services Grants and Benefits Total Expenditures

Expenditures

FY 2010

FY 20112

FY 2012 Current Budget

$841,483 89,362 51,040
101,308 68,890,364 32,366,959 $102,340,516

$920,390 95,412 12,992
246,348 73,897,622 31,744,753 $106,917,518

$985,070 47,122 1,100
145,143 67,381,502 44,350,307 $112,910,244

FY 2013

Changes1

Recommendations

$16,237
330 295,431 $311,998

$1,001,307 47,122 1,100
145,473 67,676,933 44,350,307 $113,222,242

State General Funds Tobacco Funds Federal Funds Federal Recovery Funds Other Funds Total Funds

$54,680,686 5,073,876
41,930,955 578,285 76,713
$102,340,515

$56,648,261 4,357,177
45,684,310 227,770
$106,917,518

$66,401,043 5,073,877
41,435,324
$112,910,244

$311,998

$66,713,041 5,073,877
41,435,324

$311,998

$113,222,242

Positions

15

15

15

15

1 Changes reflect the Governor's recommendations which includes statewide changes of $16,567 for health care, technology and insurance expenses. 2Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

94

FY 2013 Zero-Based Budget Analysis Georgia Bureau of Investigation
ZBB Program: Criminal Justice Information Services

Office of Planning and Budget

95

FY 2013 Zero-Based Budget Analysis Georgia Bureau of Investigation
ZBB Program: Criminal Justice Information Services
Purpose of Review
The Criminal Justice Information Services program is the second ranked program within the Georgia Bureau of Investigation. The program serves as the chief provider of criminal justice information services statewide, through the Georgia Crime Information Center. Newly retained background check fees coupled with the challenges of the overhaul of the Computerized Criminal History database along with updating the Automated Fingerprint Identification System makes this review important. This program supports the systems which allow law enforcement agencies to communicate with each other throughout the state and nationwide. This program comprises 15% of the total agency budget.
Results of Analysis
1. Statutory Alignment: The program performs the functions that are statutorily required.
2. Staffing Levels: The number of positions funded in this program is currently 92. 3. Measures: The measures reflect the input of the three budget offices. Although the program has experienced
reductions in manpower, they have improved on deliverables due to automation and replacement of the Computerized Criminal History system. 4. Budget Impact: Reduce program state funds budget by $989,069 based on ZBB analysis and use other funds to support program operations.
Program Operations: 5. The program has seen an increase in collections of criminal background check fees of 23% between FY 2010 and FY
2011 and project fee collections to grow another 19% in FY 2012. Recommendation: Continue monitoring of criminal background check fees; continue moving the program towards selfsufficiency and save state dollars for other core functions within the agency. 6. Processing time of disposition data has decreased over the last three years due to the elimination of the backlog and improved automation. 7. Through the implementation of the Georgia Applicant Processing Service (GAPS) and automation of criminal background checks the agency has increased its percentage of processed service requests by 49%.

Office of Planning and Budget

96

Agency Purpose
Program Purpose
Key Activities
Criminal History/Identification Services
National Crime Information Center
Sex Offender Registry
Uniform Crime Reporting
Protective Order Registry

Georgia Bureau of Investigation ZBB Program: Criminal Justice Information Services
Program Purpose and Key Activities
The Georgia Bureau of Investigation (GBI) is an independent, statewide agency that provides assistance to the state's criminal justice system in the areas of criminal investigations, forensic laboratory services and computerized criminal justice information.
The role of the Georgia Crime Information Center (GCIC) includes the operation of a statewide Criminal Justice Information System (CJIS) Network that links criminal justice agencies to automated state and national information databases. GCIC is responsible for auditing all Georgia criminal justice agencies that are part of the CJIS network. GCIC also operates and maintains the central repository of criminal records for the state, utilizing an Automated Fingerprint Identification System and linking with local law enforcement agencies and courts for real time updates of information.

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Operate and maintain the State's Automated Fingerprint Identification System (AFIS). Make identifications for creation/update of criminal history records as well as court purposes and record challenges/inspections. Operate and maintain the State's Computerized Criminal History program, and disseminate to criminal justice agencies and the public.

OCGA 35-3-30

50 $4,045,534 $7,214,659

Provide training, auditing and security (information and technical) programs as required by state law, FBI regulations and CJIS Security Policy, GETS, and the National Crime Prevention and Privacy Compact Council, etc. for internal and external customers.

Federal and state statutory requirements

Operate and maintain the State's Sex Offender Registry. Provide central access to records and OCGA 42-1-12 information for criminal justice agencies and the public; submit records to the FBI's National Sex Offender Registry as well as the Dru Sjodin National Public Sex Offender Registry.

Operate and maintain the State's Uniform Crime Reporting Program. Collect statistics on reported crimes throughout the state; submit records to the FBI's Uniform Crime Reporting Program; publish statistics and provide to state and local users and for analytical/research purposes. Operate and maintain the State's Protective Order Registry. Provide central access to records and information for criminal justice agencies; enter records; submit records to the FBI's National Protective Order Registry.

OCGA 35-3-30 OCGA 19-13-50

Total

35 2,452,830 2,455,434

3

202,459

202,459

2

135,968

135,968

2

141,482

141,482

92 $6,978,273 $10,150,002

Office of Planning and Budget

97

Georgia Bureau of Investigation ZBB Program: Criminal Justice Information Services

Performance Measures

Program Description

This program is to provide the State of Georgia with essential information and identification services through the operation of the Automated Fingerprinting Identification System (AFIS), Criminal History System, Criminal Justice Information Services network, Protective Order Registry, Sexual Violent Offender Registry, and the Uniform Crime Reporting Program.

Goals

The ultimate or long-term goals of this Program are:
1. To demonstrate the consistent high quality of products and services and deliver the highest quality customer service to other criminal justice agencies.
2. At every level the sharing of criminal justice information will be fully integrated. 3. Replace the current AFIS system by the 1st quarter of calendar year 2012 and replace the current Sex Offender Registry by July 2012.

Performance Measures
1. Percentage of criminal history background service requests processed within 24 hours of receipt
2. Percentage of manually reported final disposition data processed within 30 days of receipt
3. Percentage of reported arrest data processed within two hours of receipt

FY 2008
60% 10% 85%

Actuals

FY 2009

FY 2010

88%

95%

38%

100%

92%

93%

FY 2011
97% 100%
93%

Office of Planning and Budget

98

Georgia Bureau of Investigation ZBB Program: Criminal Justice Information Services

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Motor Vehicle Purchases Telecommunications Contractual Services Equipment Computer Charges Total Expenditures

$6,196,542 322,443 93,351
1,747,358 810,940 249,137
3,281,049 $12,700,820

$6,782,838 713,404 42,307
1,629,690 1,717,469
58,699 2,129,358 $13,073,765

$6,193,336 267,362
1,715,486 617,685
1,356,133 $10,150,002

$162,988
1,329 $164,317

$6,356,324 267,362
1,715,486 617,685
1,357,462 $10,314,319

State General Funds Other Funds Federal Funds Total Funds

$7,564,635 3,831,609 1,684,508
$13,080,752

$6,596,780 4,946,763 1,536,672
$13,080,215

$6,978,273 2,990,304 181,425
$10,150,002

($989,069) 989,069
$164,317

$6,153,521 3,979,373 181,425
$10,314,319

Positions Motor Vehicles

89

92

92

92

22

15

16

16

1 Changes reflect the Governor's recommendations which includes statewide changes of $164,317 for health care costs and liability insurance.

2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

99

FY 2013 Zero-Based Budget Analysis Department of Juvenile Justice
ZBB Program: Secure Commitment

Office of Planning and Budget

100

FY 2013 Zero-Based Budget Analysis Department of Juvenile Justice
ZBB Program: Secure Commitment (YDCs)
Purpose of Review
The Secure Commitment (YDCs) includes the six secure, long-term rehabilitation facilities for youths sentenced or committed to the Department of Juvenile Justice's (DJJ) custody by Juvenile Courts. DJJ operates an accredited school at each facility and provides medical, dental and behavioral health services to youth sentenced or committed to the program. This program provides services to approximately 5% of youths under DJJ custody and utilizes 29% of the Department's state appropriation. The Department requested opening a new 80-bed Youth Development Campus (YDC) located in Atlanta as part of their FY 2013 budget request.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with authorizing statutes. 2. Staffing Levels: The FY 2013 Governor's budget recommends 131 additional positions to staff 80 new YDC beds
included in budget recommendation. Thirteen positions are eliminated based on appropriate ratios and technological efficiencies. 3. Measures: The measures reflect the input of the three budget offices. The agency should continue to refine measures for use in evaluating the outcomes of key program activities. 4. Budget Impact: Bed space for an increasing number of designated felons is needed. Facilities are currently operated at or near capacity. Budget recommendation provides funding to open the 80-bed Atlanta YDC in AFY 2012.
Program Operations: 5. The change in the Short Term Program (STP) from 60 to 30 days has allowed DJJ to better utilize bed capacity.

Office of Planning and Budget

101

Agency Purpose Program Purpose Key Activities
Operations Security Education
Health Services

Department of Juvenile Justice ZBB Program: Secure Commitment (YDCs)

Program Purpose and Key Activities
Provide for the supervision, detention, and rehabilitation of juvenile delinquents committed to the state's custody or supervision, and provide necessary public safety services by appropriately separating youth offenders from the community.
To protect the public and hold youth accountable for their actions and provide secure care and supervision of youth including academic, recreational, vocational, medical, mental health, counseling, and religious services for those youth committed to the Department's custody, sentenced to the Short Term Program, or convicted of an offense under Senate Bill 440.

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Provides all business support operations of the facility including financial, human resources, procurement, supply, warehouse and food services.
Provides all security within the YDC to ensure safety and security of youth and staff 24 hours per day, seven days per week. Services are provided for security for youth during transport outside the facility.

OCGA 49-4A-3,7 OCGA 49-4A-3,7,8

DJJ is designated as a Special School District with approximately 40 DJJ schools located at OCGA 49-4A-

RYDCs, YDCs, and contracted sites. Each student receives 330 minutes of regular or

3,7,12

special education instruction daily and provides: GED preparation, testing, and

attainment; academic credit courses for students pursuing their high school diploma;

classes for students diagnosed with cognitive, behavioral and learning disabilities; and

pre-vocational and vocational education.

Manages and administers health services programs in all DJJ facilities through

OCGA 49-4A-3,7

assessment, protection and maintenance of the health of youth in care or custody.

Services include: health screenings and assessments; medical intake screening

completed within two hours of admission; immunizations; daily medical evaluation of

youth help requests or sick calls; chronic care treatment plans and services; dental

services such as restorative care and routine cleaning; laboratory, EKG, and radiology

services; access to emergency, specialty care, and impatient hospitalization; prescription

and over-the-counter medications; standardized regular diets; special diets for medical

or religious reasons.

177 $14,578,022 $15,825,223 667 29,891,011 29,964,187

110

9,642,441 10,728,024

63

9,223,664

9,246,094

Office of Planning and Budget

102

Mental Health Services Other Direct Services

Department of Juvenile Justice ZBB Program: Secure Commitment (YDCs)

Program Purpose and Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Screening, assessment and treatment of youth who have mental illnesses, emotional OCGA 49-4A-3,7 disturbances or substance abuse problems. Services: Mental Health and Suicide Risk screenings; treatment contacts through individual, group and family therapy; psychiatric assessments; suicide prevention; YDC Substance Intervention Groups; Residential Substance Abuse Treatment (RSAT); Prime for Life Groups; YORP Project that combines substance abuse and ancillary services.
Provides counseling and case management functions for youth in YDCs including the OCGA 49-4A-3,7 development and implementation of individual treatment plans that address the specific needs of the youth with the goal of rehabilitation and prevention of further involvement with the courts.
Total

43

4,569,400

4,691,176

41

2,764,140

2,770,905

1,101 $70,668,678 $73,225,609

Office of Planning and Budget

103

Department of Juvenile Justice ZBB Program: Secure Commitment (YDCs)

Performance Measures

Program Description

To protect the public and hold youth accountable for their actions and provide secure care and supervision of youth including academic, recreational, vocational, medical, mental health, counseling, and religious services for those youth committed to the Department's custody, sentenced to the Short Term Program, or convicted of an offense under Senate Bill 440.

Goals

The ultimate or long-term goals of this Program are:
1. Protect the public by supervising juvenile offenders in a secure and safe environment 2. Youth will be housed in appropriate conditions of confinement 3. Youth will be provided appropriate physical, academic, social, vocational and behavioral health care and/or services 4. Assist youth in becoming law-abiding citizens

Performance Measures
1. Number of Short Term Program days served
2. Number of Short Term Program youth served
3. Number of youth served
4. Percentage of eligible youth receiving General Education Diploma/High School Diploma/Vocational Certificate (New Measure)
5. Percentage of long-term youth discharged from commitment that are re-adjudicated or resentenced within one year of release
6. Youth Development Campus juvenile corrections officer turnover rate

FY 2008
168,642 3,945 4,471 N/A

Actuals

FY 2009

FY 2010

151,654 3,830 4,216 N/A

63,053 2,883 2,308 N/A

FY 2011
60,369 2,516 1,294 N/A

41%

45%

41%

39%

48%

45%

41%

54%

Office of Planning and Budget

104

Department of Juvenile Justice ZBB Program: Secure Commitment (YDCs)

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Service Benfits for Children Institutional Repairs and Maintenance Utitlities Total Expenditures
State General Funds Federal Funds Other Funds Total Funds

$54,771,157 5,913,330
12,870 98,468
1,106,287 3,516,041 10,036,015
166,844 2,096,571 $77,717,582
$66,910,872 9,108,499 1,698,212
$77,717,582

$48,787,461 5,777,900
98,988 133,211
1,360,367 2,653,363 10,139,070
901,299 1,902,612 $71,754,269
$61,702,720 8,486,398 1,565,151
$71,754,269

$50,402,307 5,686,595 84,803 124,222 70,800
1,056,548 3,397,987 10,176,727
182,600 2,043,020 $73,225,609
$70,668,678 1,089,360 1,467,571
$73,225,609

$9,495,329 690,977 60,000 33,592 90,000
171,756 128,000
175,000 $10,844,654
$10,844,654
$10,844,654

$59,897,636 6,377,572 144,803 157,814 160,800
1,228,304 3,525,987 10,176,727
182,600 2,218,020 $84,070,263
$81,513,332 1,089,360 1,467,571
$84,070,263

Positions Motor Vehicles

1,134 145

1,100 145

1,101 145

118

1,219

4

149

1 Changes reflect the Governor's recommendations which includes statewide changes of $2,016,480 for health care, technology, and insurance costs.

Office of Planning and Budget

105

FY 2013 Zero-Based Budget Analysis Department of Labor
ZBB Program: Business Enterprise Program

Office of Planning and Budget

106

FY 2013 Zero-Based Budget Analysis Department of Labor
ZBB Program: Business Enterprise Program
Purpose of Review
The Business Enterprise Program offers employment opportunities to people who are blind by establishing businesses such as food service, gift shops and vending machines, which are managed by these individuals. The businesses are operated on federal and state property, as mandated under the Randolph-Sheppard Act. The Business Enterprise Program has had several audit findings in previous years.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: There are no changes to staffing levels. 3. Measures: Department should focus on performance measures that directly measure the impact of program activities.
4. Budget Impact: Reduce program budget by $28,000 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. The program uses a third party contractor to administer the major functions of the program. Audits found the agency
has used the same vendor for the past 60 years. Recommendation: The agency should review the continued use of a third party contractor for program administration.
6. The program's budget for computer charges is 30% more than prior year expenses. Recommendation: Reduce funds for computer charges to reflect projected expenditures ($28,000).
7. The FY 2013 Governor's budget recommends transfering this program from the Department of Labor to the Department of Human Services.

Office of Planning and Budget

107

Department of Labor ZBB Program: Business Enterprise Program

Agency Purpose Program Purpose Key Activities
Administration Management Consulting
Licensing, Training and Development Contract Oversight Case Services

Program Purpose and Key Activities
To work with public and private partners in building a world-class workforce system that contributes to Georgia's economic prosperity. Assist people who are blind in becoming successful contributors to the state's economy.

Authority

No. of Positions 1

FY 2012 State Funds2

Provides clerical and information technology work. Also included is a business operations

OCGA 34-15-42

4

manager who oversees the program.

Ensure referrals meet the qualifications to become a vendor. Staff members are management OCGA 34-15-40

12

consultants that implement quality assurance strategies to ensure the success of the vendors.

They also develop sites throughout Georgia on federal, state, municipal and private property

locations. Feasibility studies are conducted to determine whether viable food service

opportunity exists. Staff members work closely with property managers to install all necessary

equipment and fixtures and ensure food safety code compliance prior to opening locations.

FY 2012 Total Budget
$283,837
595,578

Provide assistance and initial entrepreneurial training. Training begins in Vocational

OCGA 34-15-42

Rehabilitation and continues after referral to Business Enterprise Program through on-the-job

and classroom training.

Negotiates contracts with property owners for facilities that have been identified as functional OCGA 34-15-40 for use by a Business Enterprise Program vendor.

Management and accounting services.

Contract

Total

2

125,744

1

51,187

1,200,000

19

$290,261 $2,256,346

1 Reflects filled positions only. 2 The key activities supported by these State Funds could not be detemined by the agency.

Office of Planning and Budget

108

Department of Labor ZBB Program: Business Enterprise Program

Performance Measures

Program Description

The Business Enterprise Program offers employment opportunities to people who are blind by establishing businesses such as food service, gift shops and vending machines, which are managed by these individuals. The businesses are operated on federal and state property, as mandated under the Randolph-Sheppard Act.

Goals

The ultimate or long-term goals of this Program are: 1. Assist qualifying Georgians with developing skills needed to successfully contribute to the state's economy.

Performance Measures
1. Increase the number of new facilities and annexes by 1% 2. Increase the number of new blind members by 1%

FY 2008
4% 2%

Actuals

FY 2009

FY 2010

1%

3%

3%

6%

FY 2011
1% 3%

Office of Planning and Budget

109

Department of Labor ZBB Program: Business Enterprise Program

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation2

Personal Services Regular Operating Expenses Real Estate Rentals Telecommunications Contractual Services Equipment Computer Charges Case Services Total Expenditures

$877,696 114,526 75,240 20,296 18,050 6,400 5,949
1,200,000 $2,318,157

$922,680 166,155 75,240 13,501 1,007 5,718 11,919
1,300,000 $2,496,220

$824,099 95,283 80,640 11,344
4,980 40,000 1,200,000 $2,256,346

$5,254 140
(28,000) ($22,606)

$829,353 95,283 80,640 11,484
4,980 12,000 1,200,000 $2,233,740

State General Funds Federal Funds Total Funds

$310,050 2,008,107 $2,318,157

$286,332 2,209,888 $2,496,220

$290,261 1,966,085 $2,256,346

(22,606) ($22,606)

$267,655 1,966,085 $2,233,740

Positions

20

20

20

20

1 Changes reflect the Governor's recommendations which includes statewide changes of $5,394 for health care, technology, and insurance expenses. 2 FY 2013 Recommendation reflects amounts recommended for transfer to Department of Human Services.

Office of Planning and Budget

110

FY 2013 Zero-Based Budget Analysis Department of Natural Resources ZBB Program: Historic Preservation Division

Office of Planning and Budget

111

FY 2013 Zero-Based Budget Analysis Department of Natural Resources ZBB Program: Historic Preservation Division
Purpose of Review
The purpose of this review is to evaluate activities and funding uses of the Historic Preservation Division to ensure statutorily required activities are being provided and realize any operating efficiencies.
Results of Analysis 1. Statutory Alignment: The division is performing activities authorized by the budget but not specifically cited in statute.
Recommendation: Reduce budget and prioritize spending on statutorily required activities.
2. Staffing Levels: The number of positions funded in this program has decreased from 24 positions to 23. The
Governor's Budget recommends eliminating an additional 3 positions in FY 2013 ($221,968).
3. Measures: The measures reflect the input of the three budget offices. The agency should continue to develop
additional indicators that measure the impact of program activities. 4. Budget Impact: Reduce program budget by $240,150 based on ZBB analysis.
Program Operations: 5. The Division's travel expenses have increased 50% from FY 2010 to FY 2012.
Recommendation: Reduce operating expenses to reflect prior-year expenditures ($18,182).

Office of Planning and Budget

112

Agency Purpose Program Purpose

Department of Natural Resources ZBB Program: Historic Preservation Division
Program Purpose and Key Activities
The Department of Natural Resources (DNR) provides natural resource development, management and protection services to Georgia's citizens and local governments. To identify, protect and preserve Georgia's historical sites by administering historic preservation grants, by cataloging all historic resources statewide, by providing research and planning required to list a site on the state and national historic registries, by working with building owners to ensure that renovation plans comply with historic preservation standards, and by executing and sponsoring archaeological research.

Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Environmental Review

Section 106 of the National Historic Preservation Act of 1966 requires Federal agencies to take into account the effects of their undertakings on historic properties and establishes the Historic Preservation Division (HPD) as the state watchdog over federal agencies. State Codes relating to cultural resources protection also mandate HPD review. Program personnel also insure that DNR complies with state and federal codes that allow federal funding to flow into the state. Subject matter experts throughout the division also review specific aspects of environmental review projects.

OCGA 12-3-621; 12-3-52-53, 621; 12-3-80; 36-72-1; 31-21-6; 44-12280; 31-21-44

7.5

$213,748

$344,560

National Register Tax Incentives

State administered national program to coordinate and support public and private

OCGA 12-3-50

4.5

efforts to identify, evaluate, and protect America's historic and archeological resources

in support of Section 106 and tax incentives.

Administers federal and state tax incentive programs to assist in rehabbing downtown OCGA 48-5-7; 48-

3.5

districts.

7-29; 48-5-7; 3622-1

Grants

Administers Historic Preservation Fund pass-through grants and other federal, state, and OCGA 12-3-58

0.5

locally funded grants to local communities.

Certified Local Governments and Provides technical assistance and guidance in historic preservation planning and

Regional Planning

economic development to local governments across Georgia.

OCGA 12-3-50; 45-

1.0

12-200

92,032

302,034

42,586

173,618

34,956 43,708

66,532 142,135

Office of Planning and Budget

113

Department of Natural Resources ZBB Program: Historic Preservation Division

Program Purpose and Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Archaeology

Section 106 of the National Historic Preservation Act of 1966 requires Federal agencies to take into account the effects of their undertakings on historic properties and establishes HPD as the state watchdog over federal agencies. State Code relating to cultural resources protection also mandate HPD review. Subject matter experts throughout the division also review specific aspects of environmental review projects.

OCGA 12-352,53,80,621; 3672-1;31-21-6,44; 44-12-280

6.0

260,785

455,799

African American Heritage
Administration Public Information and Information Technology

Stabilizes historic African American communities by promoting and providing technical assistance for economic development, neighborhood conservation, and heritage tourism. Initial funding for this initative was in the FY 2001 budget.

Budget Act

Administers all financial, inventory, procurement, administrative, and accounting matters for the Division.

OCGA 12-3-50

Provides education and IT support for the Division by maintaining web site, social media, OCGA 12-3-50 news releases, media contacts, and newsletters promoting preservation across Georgia.

Total

2.0

132,340

132,340

5.0

438,458

570,828

2.0

61,273

152,827

32 1 $1,319,886 $2,340,673

1 Position count includes temporary employees as well as a position funded through Department of Natural Resources, Wildlife Resources Division.

Office of Planning and Budget

114

Department of Natural Resources ZBB Program: Historic Preservation Division

Performance Measures

Program

Historic Preservation Division serves as Georgia's state historic preservation office, promotes the preservation and use of historic places, and

Description encourages heritage tourism and downtown revitalization.

Goals

The ultimate or long-term goals of this Program are: 1. Preserve Georgia's historic resources. 2. Build a preservation ethic.

Performance Measures
1. Number of historic properties in Georgia that are listed in the National Register of Historic Places
2. Number of historic properties that are being preserved as documented by the use of the Federal Rehabilitation Investment Tax Credit and State Preferential Property Tax Assessment Program for Rehabilitation of Historic Property
3. Number of renovation projects reviewed

FY 2008
68,400 104
298

Actuals

FY 2009

FY 2010

71,201 91

74,000 81

366

462

FY 2011
75,000 95
367

Office of Planning and Budget

115

Department of Natural Resources ZBB Program: Historic Preservation Division

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Computer Charges Real Estate Rentals Telecommunications Contractual Services Grants - Cities Grants - Nonprofit Organizations Total Expenditures

$1,933,469 254,541
267,233 44,882
394,512 61,898 41,285
$2,997,820

$1,927,676 141,795 11,456 269,239 582 278,481 177,914 60,400
$2,867,543

$1,755,378 146,039 3,500 269,240 71,078 161,023
$2,406,258

($180,523) (18,182)
8,913

$1,574,855 127,857
269,240 79,991
161,023

($189,792)

$2,212,966

State General Funds Other Funds Total Funds

$1,513,649 1,484,171
$2,997,820

$1,508,630 1,358,913
$2,867,543

$1,385,471 1,020,787
$2,406,258

($189,792) ($189,792)

$1,195,679 1,020,787
$2,216,466

Positions Motor Vehicles

24

24

24

7

7

7

(3)

21

7

1 Changes reflect the Governor's recommendations which includes statewide changes of $50,358 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

116

FY 2013 Zero-Based Budget Analysis Georgia Trauma Care Network Commission ZBB Program: Georgia Trauma Care Network Commission

Office of Planning and Budget

117

FY 2013 Zero-Based Budget Analysis Georgia Trauma Care Network Commission ZBB Program: Georgia Trauma Care Network Commission
Purpose of Review
The Georgia Trauma Care Network Commission is charged with stabilizing, strengthening, and further developing the state's regional trauma network through programs that enhance all trauma care hospitals, physicians, and emergency medical services. The Georgia Trauma Care Network Commission is attached to the Department of Public Health. The Commission was statutorily created in 2007, and became an attached agency in FY 2011. The $17.6 million budget is funded entirely from State General Funds. The revenue to support the Commission's appropriation has been generated through Super Speeder and license reinstatement fees as outlined in HB 160 of the 2009 legislative session.
Results of Analysis 1. Statutory Alignment: The program is aligned with statutory purposes. 2. Staffing Levels: In FY 2012 the Commission hired 5 state funded staff instead of using contractors to manage
operations. The Governor's Budget recommends maintaining 5 positions in FY 2013.
3. Measures: The performance measures reflect the input of the three budget offices. The Commission should collect
appropriate data to establish a baseline for measuring agency performance beginning in FY 2012. 4. Budget Impact: Revised revenue projections indicate that HB 160 revenue will not support the Commission's base
appropriation in AFY 2012 and FY 2013. The Governor's budget recommendation reduces funding for the Commission by $1,719,682 to meet projected revenue.
Program Operations: 5. Stakeholder allocations, which have accounted for more than 56% of the Commission's budget historically, have been
most impacted by budget reductions, while infrastructure projects have continued to expand. Recommendation: The Commission should continue to balance the short term system stabilization through stakeholder allocations with long term infrastructure investments.
6. The travel and information technology budgets for FY 2012 are significantly higher than FY 2011 expense. Recommendation: OPB will continue to work with the Commission to ensure that the budget is appropriately reflected as the agency shifts from contracts to state operations, and as the Trauma Communications Center's technology expenses become known.

Office of Planning and Budget

118

Agency Purpose Program Purpose

Georgia Trauma Care Network Commission ZBB Program: Georgia Trauma Care Network Commission
Program Purpose and Key Activities
The Georgia Trauma Care Network Commission is charged with stabilizing, strengthening, and further developing the state's regional trauma network through programs that enhance trauma care hospitals, physicians, and emergency medical services. Stabilize and strengthen the state's trauma system, and act as the accountability mechanism for distribution of funds appropriated for trauma system improvement.

Key Activities
Stakeholder Allocations

Authority

No. of Positions

Supports the key partners in the trauma system. Grants are made available to trauma OCGA 31-11-101 centers, physicians, and emergency medical services (EMS) providers to assist with readiness cost, uncompensated care, and trauma registry data collection. A standardized disbursement methodology exists for grants to support readiness cost and uncompensated care. Additional funding opportunities for EMS providers include vehicle replacement and first responder training grants.

FY 2012 State Funds

FY 2012 Total Budget

$15,482,017 $15,482,017

Trauma System Development and Accountability

Funds regionalization activities, development of funding methodologies, and auditing of OCGA 31-11-101 provider uncompensated care data.

Trauma Communications Center The Trauma Communications Center (TCC), launched January 2012, is in the pilot phase. OCGA 31-11-101 The TCC is intended to be the statewide communications link between the regional trauma networks. The TCC will connect first responders and community hospitals with designated trauma centers to ensure that trauma patients receive treatment in the most appropriate setting.

Commission Operations

Includes all administrative staffing, operating expenses, and Commission support.

OCGA 31-11-101

1

976,879

976,879

1

825,855

825,855

3

372,145

372,145

Total

5 $17,656,896 $17,656,896

Office of Planning and Budget

119

Georgia Trauma Care Network Commission ZBB Program: Georgia Trauma Care Network Commission

Performance Measures

Program

The Georgia Trauma Care Network Commission is charged with stabilizing, strengthening, and further developing the state's regional trauma

Description network through programs that enhance trauma care hospitals, physicians, and emergency medical services.

Goals

The ultimate or long-term goals of this Program are:
1. To build a basic trauma system infrastructure; one that is regionalized and includes a statewide Communications component. 2. To expand the number of trauma centers to meet Georgia's needs. 3. To strengthen emergency medical services. 4. To build essential trauma system components and specialty care networks.

Performance Measures
The following are new measures for this program:
1. Number of Emergency Medical Service Regions (out of 10 possible) participating in Trauma System Regionalization activities
2. Number of First Responders trained from funding provided by the Commission
3. Average time in minutes and by Injury Severity Score for a Trauma System Patient to reach definitive care from scene of injury

FY 2008

Actuals

FY 2009

FY 2010

FY 2011

N/A

N/A

N/A

2

N/A

N/A

N/A

750

N/A

N/A

N/A

N/A

Office of Planning and Budget

120

Georgia Trauma Care Network Commission ZBB Program: Georgia Trauma Care Network Commission

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Real Estate Rentals Computer Charges Telecommunications IT Expenditures Contractual Services Grants and Benefits Total Expenditures

2,546
1,373 200,000 15,925,324 1,392,242 $17,521,485

$50,573 12,267 7,616
6,846
7,871,457 2,435,259 $10,384,018

$476,855 98,155 13,500 75,000
104,717
16,888,669
$17,656,896

($1,719,682) ($1,719,682)

$476,855 98,155 13,500 75,000
104,717
15,168,987
$15,937,214

State General Funds Total Funds

$17,521,485 $17,521,485

$10,384,018 $10,384,018

$17,656,896 $17,656,896

($1,719,682) ($1,719,682)

$15,937,214 $15,937,214

Positions

5

5

1 Changes reflect the Governor's recommendation which includes a reconciliation to projected revenues from Super Speeder fines and license reinstatement fees.

Office of Planning and Budget

121

FY 2013 Zero-Based Budget Analysis Georgia Public Safety Training Center ZBB Program: Georgia Public Safety Training Center

Office of Planning and Budget

122

FY 2013 Zero-Based Budget Analysis Georgia Public Safety Training Center
ZBB Program: Georgia Public Safety Training Center
Purpose of Review
The Georgia Public Safety Training Center (GPSTC) is charged with providing training to both state and local law enforcement and public safety officers. This review is to examine the model for statewide law enforcement training presented by GPSTC and to evaluate the efficiency and effectiveness with which it is delivered.
Results of Analysis
1. Statutory Authority: GPSTC is presently performing its statutory requirements, and does not operate programs beyond its statutory authority.
2. Staffing Levels: The number of positions funded in this agency has remained constant at 160 over the past three years. The Governor's Budget recommends eliminating 2 positions in the FY 2013 budget.
3. Measures: GPSTC should continue to develop measures demonstrating the effectiveness and cost efficiency of training programs.
4. Budget Impact: Reduced program budget by $244,857 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. GPSTC has experienced a decrease in the number of candidates attending the three major types of training: Basic
Training (45% decrease); Fire Academy (30%); and Police Academy (12%) from FY 2008 to FY 2011. Recommendation: Identify comparable training agencies around the country (or national standards) with which to compare workload, effectiveness, and efficiency measures for trend identification. 6. There has been a substantial decrease in the number of candidates attending training, and at the same time state funding of GPSTC has decreased by 20.1% from FY 2009 to FY 2012. Recommendation: Explore opportunities to create efficiencies in regional training academies by increasing local partnerships. 7. Federal training funds are met with "soft" matches, meaning that facilities and physical resources are dedicated, but financial matching is not required. 8. Graduation rates have remained fairly constant for all three training programs from FY 2008 to FY 2011. 9. North Central Academy in Cobb County is the last state funded contract academy ($244,757). Recommendation: End contract funding of academy to remain consistent with policy of no longer funding contract academies. 10. GPSTC has experienced a substantial decrease in demand at the Augusta Regional Academy. Recommendation: Reduce Augusta status from full time academy to satellite academy for the Athens Regional Academy and provide Basic Law Enforcement Training at Augusta on an as needed basis ($100).

Office of Planning and Budget

123

Agency Purpose Key Activities
GPSTC Police Academy
Fire Academy

Georgia Public Safety Training Center ZBB Program: Georgia Public Safety Training Center
Program Purpose and Key Activities
The purpose of the Georgia Public Safety Training Center (GPSTC) is to develop, deliver, and facilitate training that results in professional and competent public safety services for the people of Georgia.

Authority

GPSTC coordinates the delivery of training to all state public safety officers. This includes OCGA 35-5-1; job specific training programs for state agencies, advanced and specialized training for Executive Order
both state and local peace officers, chief executive training and supervisory and
management training.

The Georgia Police Academy Division provides advanced and specialized training in criminal investigations, traffic safety and enforcement, police operations, legal death/forensics investigations, drug investigations, community oriented policing and counterterrorism.

OCGA 35-4-3

The Georgia Fire Academy delivers training courses that address the professional development needs of Georgia Fire and EMS organizations from entry-level training in rescue and safety tactics through chief officer training in management and leadership.

OCGA 25-7-2

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

118 $7,867,748 $9,353,314

19 1,317,800 2,853,614

23 1,061,403 1,915,097

Total

160 $10,246,951 $14,122,025

Office of Planning and Budget

124

Georgia Public Safety Training Center ZBB Program: Georgia Public Safety Training Center

Performance Measures

Program Description

The Georgia Public Safety Training Center (GPSTC) provides training to law enforcement personnel, peace officers, medical personnel, and the instructors for all three categories. In addition GPSTC is merged with, and manages, the police academies and fire academy, although the agencies remain separate under law.

Goals

The ultimate or long-term goals of this Program are:
1. Increase safety in Georgia by increasing the availability and accessibility of basic mandatory training for public safety officers. 2. Promote safety in Georgia by increasing the availability and accessibility of advanced/specialized training for public safety customers. 3. Increase safety in Georgia by improving and maintaining the infrastructure of public safety training facilities statewide to better serve our
customers.

Performance Measures
1. Number of candidates attending Police Academy 2. Percentage of candidates graduating from Police Academy 3. Average cost per law enforcement candidate 4. Number of candidates attending Fire Academy 5. Percentage of candidates graduating Fire Academy Basic Training 6. Average cost per fire fighter candidate 7. Number of candidates attending Fire Academy Advanced Courses 8. Percentage of candidates graduating from Fire Academy Advanced
Courses 9. Number of candidates attending Basic Training 10. Percentage of candidates graduating Basic Training 11. Number of basic training courses taught 12. Percentage of all courses taught off campus 13. Percentage of customers stating that customer service rates are
good to very good 14. Percent age of student registrations fulfilled in a timely manner 15. Percentage of public agency heads who state their employees' job
performance improved as a result of training provided

FY 2008
11,182 97% N/A 393 81% N/A
18,242 94%
4,615 85% 164 44% N/A
N/A N/A

Actuals

FY 2009

FY 2010

9,326 96%
N/A 291 78% N/A 15,187 95%

9,903 96%
N/A 364 66% N/A 15,098 95%

3,348 85% 119 41% 90%

2,729 87% 95 47% N/A

84%

N/A

83%

N/A

FY 2011
9,850 96%
$3,421 273 77%
$2,605 12,145
97%
2,548 88% 97 41% 79%
80% 89%

Office of Planning and Budget

125

Georgia Public Safety Training Center ZBB Program: Georgia Public Safety Training Center

Financial Summary

Objects of Expenditure
Personal Services Regular Operating Expenses MV Purchases Equipment Computer Charges Real Estate Rental Telecommunications Contractual Services Grants and Benefits Other
Total Expenditures

Expenditures

FY 20102

FY 2011

FY 2012 Current Budget

$9,161,017 3,562,393 385,365 163,741 272,555 81,070 148,056 1,031,711 837,054 124,192
$15,767,154

$9,276,321 5,013,085 21,186 79,556 387,621 53,800 178,714 1,392,706 360,821
$16,763,810

$9,521,485 2,594,500
11,330 158,309
55,300 250,000 1,286,344 244,757
$14,122,025

FY 2013

Changes1

Recommendation

$361,733 47,846

$9,883,218 2,642,346

(472) (244,757)

11,330 158,309
55,300 249,528 1,041,587 244,757

$164,350

$14,286,375

State General Funds Federal Funds Federal Stimulus Funds Other Funds Total Funds

$10,357,246 1,547,762 3,673 3,858,476
$15,767,157

$10,096,940 1,952,297 250,844 4,463,729
$16,763,810

$10,246,951 1,778,300
2,096,774 $14,122,025

$164,350 $164,350

$10,411,301 1,778,300
2,096,774 $14,286,375

Positions Motor Vehicles

165

160

160

73

73

73

(2)

158

73

1 Changes reflect the Governor's recommendations which includes statewide changes of $282,790 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

126

FY 2013 Zero-Based Budget Analysis Board of Regents, University System of Georgia
ZBB Program: Regents Central Office

Office of Planning and Budget

127

Board of Regents, University System of Georgia ZBB Program: Regents Central Office
Purpose of Review
The Central Office program provides administrative, financial, legal and academic support to 18 programs and 35 institutions. It comprises .32% of the Board of Regents total state general funds budget. The Central Office also receives operating funding from the Teaching program budget.
Results of Analysis
1. Statutory Alignment: Program activities are properly aligned with statutory responsibilities.
2. Staffing Levels: The number of positions funded in this program has decreased from 119 positions to 92.
3. Measures: The measures reflect the input of the three budget offices and measure the impact of program activities.
Program Operations 4. Information technology and shared human resources, functions typically performed by other state agencies
administration or central office, are not funded through the Regents Central Office program budget. The Office of Information Technology Services and Office of Shared Services are supported by the Teaching program. 63.8% of the Central Office operations are supported by $9.8 million from the Teaching program. The activities carried out by the Office of Information Technology Services and Office of Shared Services will be included in the next Zero-Based Budget analysis of Regents Central Office. 5. The analysis of this ZBB is a snapshot of the current composition of the Regents Central Office. The new leadership is performing an internal ZBB analysis as well, which may lead to changes in the structure and activities of the office.
Recommendation: A review of staffing levels should be conducted during Regent's internal ZBB.
6. The University System of Georgia operates on a different financial system than does the majority of state agencies. Financial data is reported to OPB directly from the central office and does not reflect expenditures based on the state chart of accounts. Recommendation: Financial data reported to OPB and the other budget offices should reflect expenditures based on the state chart of accounts.

Office of Planning and Budget

128

Agency Purpose

Board of Regents, University System of Georgia ZBB Program: Regents Central Office
Program Purpose and Key Activities
The University System of Georgia (USG), through its 35 public colleges and universities, is charged with providing higher education to Georgia residents. USG works to create a more educated Georgia through its core missions of instruction, research, and public service.

Program Purpose

The purpose of this appropriation is to provide administrative support to institutions of the University System of Georgia and to fund membership in the Southern Regional Education Board.

Key Activities

Authority

Leadership and Strategic Planning

Provides leadership to the University System of Georgia and stewardship to state and OCGA 20-3 USG resources. Supports the mission of the Board of Regents by analyzing and monitoring trends in higher education and strategically planning for future development of the University System.

Academic Oversight/Program Review

Advises and provides leadership on all academic-related areas to the members of the OCGA 20-3 System. Identifies and reviews solutions for the USG strategic plan in the departments of Academic Planning, Academic Programs, Data Administration, Educator Preparation, Innovation and Research, Faculty Affairs, Information Technology Services, Research and Policy Analysis, Student Achievement and Student Affairs.

No. of Positions
7

FY 2012 State Funds

FY 2012 Total Budget

$2,210,404 $2,210,404

20

3,668,946 3,668,946

Fiscal Affairs

Provides leadership on fiscal policy, budgeting, and financial practices and procedures. Develops budget recommendations, manages the internal business affairs of the Board of Regents, and provides support to University System of Georgia institutions through the development and implementation of business procedures and financial systems.

OCGA 20-3

21

3,466,179 3,466,179

Human Resources

The Office of Human Resources is responsible for the plan design and plan administration of all system-wide employee benefit programs and oversees the publishing and implementation of the Board of Regents personnel policies.

Internal Audit and Compliance

Responsible for planning and performing internal audits of the University System of Georgia components, implementing the System Compliance and Ethics Program, and supporting the System Enterprise Risk Management Program.

OCGA 20-3 OCGA 20-3

2

196,769

196,769

10

1,043,643 1,043,643

Office of Planning and Budget

129

Board of Regents, University System of Georgia ZBB Program: Regents Central Office

Program Purpose and Key Activities

Legal Oversight Real Estate and Facilities External Affairs
Southern Regional Education Board (SREB)

Authority

Provides legal advice and guidance to members of the Board of Regents, the Chancellor, OCGA 20-3 Presidents, and employees of University System institutions.

Supports preplanning techniques and sustainable development, coordinates construction, maintains existing buildings and facilities, facilitates environmental reviews, provides review of potential leases and property transfers, and engages in physical master planning.

OCGA 20-3

The Office of Governmental Relations works to affect legislation and budgetary

OCGA 20-3

measures that are favorable to the successes of the Board of Regents and the

Chancellor. The Office of Media and Publications is responsible for external

communications with the Governor's office, the General Assembly, other state agencies,

the news media, the 35 campuses and the general public. The Office of Business

Development provides small and minority business communities with access to

information and bid opportunities.

Represents dues to the Southern Regional Education Board (SREB) for education and OCGA 20-3 research services. Funds grants for Georgia's participation in programs to allow Georgia students desiring degrees in certain specialties not available in Georgia to obtain those degrees at a participating out-of-state institution for the in-state tuition rate. Funds grants for Georgia's participation in the Doctoral Scholars program which is designed to encourage and support minority college students in obtaining doctoral degrees in an effort to raise minority representation in doctoral level faculty and other positions.

Total

No. of Positions
5

FY 2012 State Funds

FY 2012 Total Budget

811,666

811,666

19

1,931,295 1,931,295

8

1,024,817 1,024,817

N/A

1,111,476

1,111,476

92 $15,465,195 $15,465,195

Office of Planning and Budget

130

Board of Regents, University System of Georgia ZBB Program: Regents Central Office

Performance Measures

Program Description

The Regents Central Office supports the operation and academic programs of the University System and its institutions to ensure integrity in those areas through: central financial oversight and management; review and approval of new academic or degree programs; revisions to existing academic or degree programs; coordination of University System academic and learning initiatives; fiscal and capital project planning; and strategic planning.

Goals

The ultimate or long-term goals of this Program are:
1. Aim for excellence in undergraduate education to meet students' 21st century educational needs. 2. Provide access to higher education. Create enrollment capacity. 3. Increase the System's participation in research and economic development to the benefit of a global Georgia. Enhance and encourage the
creation of new knowledge and basic research across all disciplines. 4. Increase efficiency, working as a System. 5. Help improve System-wide graduation and retention rates.

Performance Measures
1. Average cost increase in health benefits over prior year 2. Number of engagements (assurance, consulting, and investigation)
completed by USG internal audit 3. Percentage of eligible audit organizations with a satisfactory peer
review 4. Communicate Key Board Actions/USG News (News Releases) 5. Media Inquiries 6. Page views on USG Webpages (public inquires) - Data available by
calendar year only. 7. Open Records Requests 8. Employee turnover rate 9. Average days to process a payment 10. Number of audit findings 11. Percent of payments made electronically 12. Total payments processed

FY 2008
14.2% 163
31%
66 183 78,226
57 10%
16 1
35% 8,200

Actuals

FY 2009

FY 2010

9.8% 166

8.2% 259

29%
60 252 99,898

88%
68 274 99,538

56 11%
22
37% 6,624

N/A 6% 19
2 55% 5,152

FY 2011
9.2%* 262
100%
58 194 176,371
N/A 16%
23 1
67% 4,338

Office of Planning and Budget

131

Board of Regents, University System of Georgia ZBB Program: Regents Central Office

Performance Measures

Performance Measures
13. % new and under-represented service provider participation for design and construction**
14. % of rented space directly related to unmet campus needs 15. Number of degree programs approved 16. Number of degree programs terminated 17. Number of Georgia RCP Optometry students

FY 2008
11%
28.47% 80 31 6

* Increase in FY 2011 includes 1.6% increase for Health Care Reform. Otherwise increase was 7.6% ** % represents the number of new firms participating on USG projects with contracts over $50,000)

Actuals FY 2009
22%

FY 2010
6%

28.56% 47 5 4

25.14% 49 6 8

FY 2011
N/A
24.97% 73 16 5

Office of Planning and Budget

132

Board of Regents, University System of Georgia ZBB Program: Regents Central Office
Financial Summary1

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes2

Recommendation

Regular Salaries and Fringes Equipment Other Operating Expense Travel Total Expenditures

$11,990,737 14,185
5,762,153 241,128
$18,008,203

$11,213,559 20,818
5,037,290 196,654
$16,468,321

$11,048,448 21,200
4,238,047 157,500
$15,465,195

($48,808) 2,578,214 $2,529,406

$10,999,640 21,200
6,816,261 157,500
$17,994,601

State General Funds - A (Teaching) State General Funds - B (Central Office) Total Funds

$11,651,364 6,346,390
$17,997,754

$10,694,175 5,783,997
$16,478,172

$9,868,335 5,596,860
$15,465,195

2,529,406 $2,529,406

$9,868,335 8,126,266
$17,994,601

Positions

119

95

92

92

1 Financial Summary reflects appropriations from both the Regents Central Office and the Teaching programs as submitted by USG Office of Fiscal Affairs.
2 Changes reflect the Governor's recommendations which include a transfer in of $2,582,940 and statewide changes of $40,900 for pension and insurance expenses.

Office of Planning and Budget

133

FY 2013 Zero-Based Budget Analysis Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Office of Planning and Budget

134

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives
Purpose of Review
Appropriations for Special Funding Initiatives (SFI) support a range of activities which vary greatly in size and scope. Each supports the mission of the University System of Georgia in different ways. The purpose of this review is to analyze the performance and progress of these initiatives and to make sure collection of data on measures of performance is taking place.
Results of Analysis
1. Statutory Alignment: Some program activities are more properly aligned with other program purposes. Specific
recommendations are below.
2. Staffing Levels: The number of positions funded in this program has decreased from 95 positions to 76 since FY 2010. The
Governor's Budget recommends eliminating an additional 10 positions in FY 2013.
3. Measures: The measures reflect the input of the three budget offices and measure the impact of program activities.
4. Budget Impact: Transfer $3,142,984 from SFI to other programs, transfer $2,514,026 from other programs to SFI, redirect $585,574 to new initiatives and reduce $900,000 from the SFI program budget. The specific reductions, transfers, and redirections are listed below.
5. All current SFI activities have been funded for a minimum of five years; however, funding for these initiatives is meant to be short-term. Recommendation: Units/Institutions receiving SFI funds should have a strategic plan for spending funds in a specified time frame. These plans should contain sustainability details to show where ongoing source of revenues will come from when SFI appropriations end.
6. SFI appropriations are often being used as ongoing salaries for staff once the original goal of the funding is complete. Recommendation: Transfer $557,044 for Albany State and Savannah State Universities to the Teaching program. Formula funding should pick up the salaries of the staff once SFI program objectives have been met. ($557,044)
7. The Board of Regents has not published a detailed report outlining the activities and the performance of the SFI programs since 2006. Recommendation: A detailed report outlining the activities and the performance of the SFI programs should be published each year.
8. Accountability Plus was intended as start-up funds for a new data system, but is now being used to support staff on an ongoing basis. Recommendation: Eliminate $300,000 for the Special Funding Initiatives program for Accountability Plus.
9. Georgia Leadership Institute for School Improvement (GLISI) receives revenues from private donations/sponsors as well as fees charged for services as well as SFI funds; however, these additional fund sources are not reported. Recommendation: Eliminate $600,000 for the Special Funding Initiatives program for GLISI.

Office of Planning and Budget

135

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives
10. ICAPP Health is completing its fifth phase which supports increasing the number of nursing faculty. Recommendation: Redirect funding from ICAPP Health to the new Health Professionals Initiative program, because the goals of this activity and the new program are aligned.
11. GALILEO has been funded by the state since FY 1995. The original appropriation provided for start-up costs of the project. Ongoing funding provides electronic databases to both USG and DOE. Recommendation: Transfer funding for GALILEO to Regents Central Office. Funding for GALILEO databases is not a short-term project and does not represent a Special Funding Initiative.
12. State matching funds for federal land grant dollars at Fort Valley State University are currently appropriated through two separate programs, Special Funding Initiatives and the Teaching Program. Recommendation: Transfer land grant funds in the Teaching program to Special Funding Initiatives. All state funds used for the land grant match at FVSU should be appropriated through one program.

Office of Planning and Budget

136

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Program Purpose and Key Activities

Agency Purpose Program Purpose

The University System of Georgia (USG), through its 35 public colleges and universities, is charged with providing higher education to Georgia residents. USG works to create a more educated Georgia through its core missions of instruction, research, and public service.
The purpose of this appropriation is to fund leadership, service, and education initiatives that require funding beyond what is provided by formula.

Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Intellectual Capital Partnership Program - Health Initiatives

This initative began in FY 2003 to create a pipeline for new nursing faculty. Currently in Budget Act Phase Five, 12 registered nurses (RNs) with a Bachelor of Science in Nursing (BSN) began the program as ICAPP students in August 2010. The ICAPP students work as BSN nurse faculty (part-time or full-time) at four USG institutions, allowing those institutions to admit 95 more nursing students a year. In addition to teaching, the ICAPP students are earning their Master of Science in Nursing (MSN) degrees; and they have committed to teach nursing at a USG institution for two years after they earn an MSN.

0

$597,524

$597,524

Nurse Anesthetist Program GHSU Expansion GHSU Cardiology Center

The nurse anesthetist program at Georgia Health Sciences University began receiving SFI Budget Act funds in FY 2002 to support teaching activities, curriculum development, or educational program development. This includes instructional activities or educational program management that do not occur in a clinical setting. The GHSU nurse anesthetist program will soon be the only such program in the state. The program has graduated 160 students to date with over 90% of the graduates remaining in Georgia to practice anesthesia. The majority of CRNA graduates provide anesthesia in rural Georgia settings.

This program supports the growth of Georgia Health Sciences University in order to increase the number of physicians in Georgia. This funding has been put towards the GHSU/UGA Medical Partnership in Athens as well as clinical campuses in Albany, Savannah, and Rome. The majority of SFI funding supports faculty and staff at these locations.

Budget Act

This fund source is used for salary, equipment, and other operating expenses needed to recruit PhD scientists and physician scientists in the areas of cardiovascular care, research, and education. This SFI was started in FY 2005 to support the ultimate goal of creating a cardiovascular center of excellence at Georgia Health Sciences University.

Budget Act

5

263,279

263,279

13

2,436,673

2,436,673

16

3,370,636

3,370,636

Office of Planning and Budget

137

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Program Purpose and Key Activities

Authority

HBCU - Savannah State University

This funding provides salary and benefits for faculty members of the College of Business Administration and the College of Liberal Arts and Social Sciences (Urban Studies and Planning Program). The goal of this funding is enhanced opportunities for quality education to a predominantly African-American student population, particularly first generation college students.

Budget Act

HBCU - Albany State University

Albany State University has nearly 150 students with majors in its Mass Communications Budget Act program. Areas of study include print, radio, and television journalism, audio, film/tape editing, and scene and set production. SFI funding provides for faculty and staff within this program. It also supports the Telecommunications Center ASU's television and radio stations, which serve as an in-house training resource for Mass Communications majors and as an information source for the campus and general public.

HBCU - Fort Valley State University (including land grant match)

These funds are a match to the federal funds received by FVSU through the Smith-Lever Act, which provides grants to Land Grant Institutions to support their agricultural and cooperative extension missions. Funding supports 25 positions within the College of Agriculture at FVSU. These include faculty, research agents, cooperative extension agents, communications specialists, and more.

Budget Act

Accountability Plus

Funding was first appropriated in FY 2002 to implement an new accountability data

Budget Act

system. Data is collected and aggregated in the USG123 Data Mart system on items such

as academic programs, student enrollment, retention rates, graduation rates and

degrees conferred as well as financial data such as personnel, budget, expenditure and

revenue-related data, and data related to educator preparation. Reports are then

developed and published. In addition, information requests from state agencies,

legislators, educators and others are answered using this data system.

GALILEO

This SFI provides for participation for the USG and the Department of Education in GALILEO. A core educational resource, GALILEO provides general, subject and age appropriate quality electronic resources, including databases, full text journals, magazines, encyclopedias and Georgia specific information for homework assignments, learning support, and research projects.

Budget Act

No. of Positions
3

FY 2012 State Funds
284,206

FY 2012 Total Budget
284,206

4

284,206

284,206

25

1,174,197

1,174,197

5

300,000

300,000

0

2,635,653

2,635,653

Office of Planning and Budget

138

Georgia Leadership Institute

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Program Purpose and Key Activities

Authority

Georgia's Leadership Institute for School Improvement (GLISI) is an initiative funded partially by the State of Georgia and partially by private foundations to improve the quality and supply of leaders in public schools. Teams of school and district leaders attend the introductory professional development program which teaches the leadership skills that drive change for student success. The leaders return to their schools and work with their teachers for several weeks, before completing a second session to develop their skills in leading instruction and leading teacher development and engagement in their schools. Performance consultants provide on-site follow-up consulting support to district leaders that need additional guidance. GLISI has received SFI funds since FY 2002.

Budget Act

Total

No. of Positions
5.5

FY 2012 State Funds
600,000

FY 2012 Total Budget
600,000

76 $11,946,374 $11,946,374

Office of Planning and Budget

139

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Performance Measures

Program Description

The Public Service - SFI program provides start-up and supplemental funds to initiatives that address a variety of educational issues across the state. Major themes include graduate initiatives, teacher development, accountability, economic development, mission enhancement and Board of Regents strategic goals.

Goals

The ultimate or long-term goals of this Program are: 1. To increase the number of health professionals in medicine, nursing, and research in the State of Georgia. 2. To enhance the opportunity for quality higher education in underrepresented communities. 3. To provide students, citizens and policy-makers with access to quality data and information in order to create a more educated Georgia.
4. To develop leadership skills in Georgia educators.

Performance Measures
1. Number of ICAPP graduates in addition to those in traditional programs of study
2. Students in Nurse Anesthetist Program 3. GHSU/UGA Medical Partnership class size increase 4. External grant and other funding generated for each state dollar
appropriated related to GHSU Cardiology Center special funding 5. Enrollment in Urban Studies and Public Administration Program at
Savannah State University 6. Retention rate of first-time freshman in Albany State University
Mass Communications Program 7. Number of direct extension contacts made at Ft. Valley State
University 8. Number of new external requests for information from
Accountability Plus
9. Number of online database searches on GALILEO 10. Number of Georgia educators served by GLISI

FY 2008
460
48 N/A
1
34 1
36,325 N/A
36,243,207 2,557

Actuals

FY 2009

FY 2010

25

90

55 N/A
1
39 1
37,250 N/A

60 N/A
1
42 1
38,301 26

38,486,226 1,056

42,009,934 1,233

FY 2011
N/A
59 40
2
54 N/A
38,250 42
47,812,845 1,753

Office of Planning and Budget

140

Board of Regents, University System of Georgia ZBB Program: Public Service/Special Funding Initiatives

Objects of Expenditure
Personal Services Regular Operating Expenses Total Expenditures
State General Funds Total Funds

Financial Summary

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

$8,565,330 6,033,389
$14,598,719

$8,651,033 3,992,143
$12,643,176

$7,891,223 4,055,151
$11,946,374

$14,598,719 $14,598,719

$12,643,176 $12,643,176

$11,946,374 $11,946,374

FY 2013

Changes1

Recommendation

$7,315,760 (418,219)
$6,897,541

$15,206,983 3,636,932
$18,843,915

$6,897,541 $6,897,541

$18,843,915 $18,843,915

Positions

95

85

76

(10)

66

1 Changes reflect the Governor's recommendations which includes two new initiatives for Health Professions and Cancer Research. 2 Expenditure detail does not include activities which have been transferred to other programs or discontinued before FY 2012.

Office of Planning and Budget

141

FY 2013 Zero-Based Budget Analysis Georgia Public Telecommunications Commission ZBB Program: Georgia Public Telecommunications Commission

Office of Planning and Budget

142

FY 2013 Zero-Based Budget Analysis Georgia Public Telecommunications Commission ZBB Program: Georgia Public Telecommunications Commission
Purpose of Review
Georgia Public Telecommunications Commission (GPTC) serves the state of Georgia through television, radio, and the internet. GPTC receives approximately $12.5 million in state general funds annually.
Results of Analysis
1. Statutory Alignment: GPTC's activities are aligned with the agency's statutory responsibilties. 2. Staffing Levels: GPTC should update their position counts to reflect current staffing levels. 3. Measures: GPTC's performance measures should be refocused so that they measure annual performance and reflect
GPTC's participation in P-16 education in Georgia. 4. Budget Impact: Reduce and realign program budget by $88,121 based on ZBB analysis. The specific reductions are
listed below. Program Operations: 5. GPTC uses state general funds to cover the cost of employee parking spaces. Recommendation: Eliminate $11,357 in state funds supporting employee parking spaces.
6. Expenses related to the Discovery Education contract continue to escalate. Recommendation: Redirect $57,763 in state general funds to pay for escalated costs associated with the Discovery Education contract.
7. GPTC's cost to raise a dollar is higher than the national average of $0.20.1 Recommendation: GPTC's fundraising efforts should be focused on increasing the dollars raised, while lowering the cost to raise a dollar.
8. GPTC utilized state general funds to purchase memberships to 13 professional associations in FY 2011. Recommendation: GPTC should utilize nonstate funds to purchase professional association memberships ($19,001).
1Greenfield, James, Fund-Raising: Evaluating and Managing the Fund Development Process (1999).

Office of Planning and Budget

143

Agency Purpose
Key Activities
Broadcasting Fundraising Facilities Maintenance Administration

Georgia Public Telecommunications Commission ZBB Program: Georgia Public Telecommunications Commission
Program Purpose and Key Activities
Create, produce, and distribute high quality programs and services that educate, inform, and entertain audiences and enrich the quality of their lives.

GPTC creates, produces, and distributes educational content through television, radio, and the internet to Georgians.
GPTC participates in fundraising activities to financially support its operations.
GPTC's facilities maintenance activities include building maintenance, power, water, sewage, janitorial services, repairs and maintenance, parking costs, and insurance and bonding. GPTC's administration activities include executive, financial, procurement, and human resources functions.
Total

Authority

No. of Positions1

FY 2012 State Funds

FY 2012 Total Budget

OCGA 20-13-1 through 20-13-12

104 $8,973,844 $20,810,498

OCGA 20-13-1

17

through 20-13-12

0

3,691,699

OCGA 20-13-1 through 20-13-12

2

1,308,987

1,308,987

OCGA 20-13-1 through 20-13-12

21

2,148,466

2,148,466

144 $12,431,297 $27,959,650

Office of Planning and Budget

144

Georgia Public Telecommunications Commission ZBB Program: Georgia Public Telecommunications Commission

Performance Measures

Program

Georgia Public Telecommunications Commission (GPTC) serves the state of Georgia through television, radio, and the internet.

Description

Goals

The ultimate or long-term goals of this Program are:
1. Maximize GPTC's ability to educate and inform Georgians through programs, services, relationships, and partnerships. 2. Maintain and grow a financially strong, efficient, and stable organization. 3. Provide relevant, engaging, and educational content and services to Georgians through a well developed and maintained delivery
infrastructure.

Performance Measures
1. Number of unduplicated households viewing Georgia Public Broadcasting T.V. resources monthly
2. Number of Discovery Education media assets downloaded/streamed by education users annually
3. Percentage of total operating expenditures supported by state funding
4. Cost to raise a dollar 5. Number of listeners using Georgia Public Broadcasting radio
resources weekly

FY 2008
2,002,164 3,134,682
56% $0.4897 186,000

Actuals

FY 2009

FY 2010

1,984,200

2,002,336

3,445,229

4,195,074

56%

53%

$0.6120 192,400

$0.5413 191,000

FY 2011
2,015,657 4,868,327
47% $0.5235 198,000

Office of Planning and Budget

145

Georgia Public Telecommunications Commission ZBB Program: Georgia Public Telecommunications Commission

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget4

FY 2013

Changes1

Recommendation5

Personal Services Regular Operating Expenses Real Estate Rentals Per Diem and Fees Equipment Computer Charges Telecommunications
Grants
Total Expenditures

$11,283,363 11,298,863 224,575 3,697,612 40,169 927,505 203,007
$27,675,094

$11,407,493 11,187,077 202,384 4,563,871 189,327 1,054,354 296,535 79,693
$28,980,734

$12,055,481 10,406,516 82,000 3,947,062 73,000 626,826 293,765 475,000
$27,959,650

($24,929) (144,288)
37,763
($131,454)

$12,030,552 10,262,228 82,000 3,984,825 73,000 626,826 293,765
$27,353,196

State General Funds Other Funds Federal Funds Total Funds

$13,955,113 13,719,981
$27,675,094

$13,462,630 15,496,775 21,329
$28,980,734

$12,431,297 15,528,353
$27,959,650

($131,454) ($131,454)

$12,299,843 15,528,353
$27,828,196

Positions Motor Vehicles

175

172

1723

(42)

1306

21

21

21

3

24

1 Changes reflect the Governor's recommendations which includes statewide changes of $185,173 for fringe benefits, GETS charges, and risk pools. 2 Prior year expenditures reflect actual agency expenditures. 3 See Results of Analysis Item 2.

Office of Planning and Budget

146

FY 2013 Zero-Based Budget Analysis Secretary of State
ZBB Program: Archives and Records

Office of Planning and Budget

147

FY 2013 Zero-Based Budget Analysis Secretary of State
ZBB Program: Archives and Records
Purpose of Review
The Archives and Records program collects, manages, and preserves the official records of the State of Georgia as well as manages the State Records Center. Since 2008, the program has seen an overall budget reduction of 28%. Given the programmatic reductions and questions of how to address these issues, an analysis of performance and spending was conducted.
Results of Analysis
1. Statutory Alignment: Program activities are aligned with statutory responsibilities.
2. Staffing Levels: The number of positions funded in this program has decreased from 39 positions to 22.
3. Measures: The agency should continue to develop performance measures that directly measure the impact of program activities. Performance measures for the records center must be determined and recorded. Performance measures for the Virtual Vault should be expanded. Program Operations:
4. The Archives facility is currently open only two days a week to the general public, resulting in increased demand for services. To compensate for the increased demand, the agency is providing more archival services online through the Archives Virtual Vault, which may reduce foot traffic at the physical Archives building. Recommendation: Hours of operation for Archives should be examined.
5. Real estate expenses represent 53% of the program's budget. Recommendation: Explore refinancing the Archives lease to reduce the rent escalator and real estate rents.
6. The State Records Center is currently located in a different facility from the Archives facility. Recommendation: An examination of available space at the Archives facility should be completed to assess moving the State Records Center from it's current, separate location to the Archives facility.
7. Although examinations of possible tenants to the Archives building has been performed, there is still a lot of available office space at the building. Recommendation: The Secretary of State should work with the State Properties Commission to find other state agencies or organizations that could move into the facility. The rent savings from those agencies could offset the cost of running the Archives program.

Office of Planning and Budget

148

Agency Purpose Program Purpose
Key Activities
Archival Services
Records and Information Management Services

Secretary of State ZBB Program: Archives and Records

Program Purpose and Key Activities
The Secretary of State's office oversees elections and voter registration, licenses the practice of over 66 professions, monitors business activity and enforces many financial regulations, manages and preserves public records, and oversees securities regulation.
Maintain the archives of the state; document and interpret the history of the Georgia State Capitol building; and assist State Agencies with adequately documenting their activities, administering their records management programs, scheduling their records, and transferring their noncurrent records to the State Records Center.

Authority

Makes historic records of permanent research value available to the public. Responsible OCGA 45-13-40 for accessioning and physical processing of records. Describes the Archives' records and books through indexes and catalogs; maintains the division's web site and databases. Oversees preservation and reformatting and digitizing records for access. Provides outreach preservation services through consulting, publications and training.

The mission of the Records and Information Management Services Program is to

OCGA 45-13-40

promote the efficient administration and management of Georgia governments' records

in compliance with the Georgia Records Act. Helps state agencies and local governments

manage current records efficiently through workshops, consultations, technical leaflets,

and retention period. The State Records Center stores the inactive records of state

agencies until they have reached the end of their retention period.

Total

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

15 $4,313,024 $4,409,924

7

435,771

22 $4,313,024 $4,845,695

Office of Planning and Budget

149

Secretary of State ZBB Program: Archives and Records

Performance Measures

Program Description

Maintain the archives of the state; document and interpret the history of the Georgia State Capitol building; and assist state agencies with adequately documenting their activities, administering their records management programs, scheduling their records, and transferring their non-current records to the State Records Center.

Goals

The ultimate or long-term goals of this Program are: 1. To improve overall environmental quality and conservation practices. 2. To strategically manage the state's infrastructure and be stewards of its assets. 3. To decrease the amount of paper usage and storage.

Performance Measures
1. Number of people served 2. Hours open weekly to the public
3. Number of scanned images available to the public on the Internet (Archives Virtual Vault)
4. Trainings conducted to students, teachers, and the public 5. Number of reference questions answered

FY 2008
1,273,730 43
517,817
4,210 8,217

Actuals

FY 2009

FY 2010

1,334,357 43
677,157

1,909,776 26
891,612

2,819 7,759

3,338 4,522

FY 2011
1,984,418 17
1,449,304
2,295 3,595

Office of Planning and Budget

150

Secretary of State ZBB Program: Archives and Records

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Motor Vehicle Purchases Computer Charges Real Estate Rentals Telecommunications Contractual Services Grants and Benefits Total Expenditures

$2,118,636 517,629
36,908 2,738,149
90,396 92,673
9,470 $5,603,861

$1,737,567 484,450 2,600 84,204
2,777,580 30,133 72,342
$5,188,876

$1,581,355 481,430
13,440 2,660,810
57,857 40,803 10,000 $4,845,695

$115,362 6,831
$122,193

$1,696,717 481,430
13,440 2,660,810
64,688 40,803 10,000 $4,967,888

State General Funds Federal Funds Other Funds Total Funds

$4,860,474 39,845
703,542 $5,603,861

$4,493,100 3,719
692,057 $5,188,876

$4,313,024
532,671 $4,845,695

$122,193 $122,193

$4,435,217
532,671 $4,967,888

Positions Motor Vehicles

39

36

22

22

5

5

5

5

1 Changes reflect the Governor's recommendations which includes statewide changes of $122,193 for health care, technology, and insurance expenses.

Office of Planning and Budget

151

FY 2013 Zero-Based Budget Analysis State Personnel Administration
ZBB Program: System Administration

Office of Planning and Budget

152

FY 2013 Zero-Based Budget Report State Personnel Administration
ZBB Program: System Administration
Purpose of Review
In the 2011 legislative session HB 642 was proposed which would consolidate the functions of the State Personnel Administration (SPA) and the Department of Administrative Services (DOAS) into one agency. The purpose of this review is to evaluate the possible consolidation of agencies.
Results of Analysis
1. Statutory Alignment: Some program activities are not aligned with statutory responsibilities. Specific
recommendations are below.
2. Staffing Levels: The FY 2013 Governor's Budget recommends eliminating 4 positions and transferring 19 positions to
the Department of Administrative Services and 19 positions to the Governor's Office of Consumer Protection in FY 2013.
3. Measures: The agency should focus on performance measures that directly measure the impact of program activities.
4. Budget Impact: The Governor's recommendation includes the transfer of 19 positions to the Governor's Office of Consumer Protection based on the ZBB analysis.
Program Operations: 5. SPA has a memorandum of understanding with Georgia Technology Authority and the Office of Consumer Protection to
operate the Office of Customer Service and the 1-800-GEORGIA call center. These functions do not correlate with the agency's statutory duties. Recommendation: Transfer 19 positions to the Governor's Office of Consumer Protection for Call Center support and 1800-Georgia operations.
6. Expenses for retirement gifts, certificates, and employee incentives decreased 30% over FY 2010 expenditures with a reduction in budget. Recommendation: Continue to recognize employees for their years of service at an affordable cost and establish an inventory method for gifts.
7. Expenses for subscriptions and dues increased 510% over FY 2010 expenditures despite a reduction in the budget. Recommendation: Terminate expending funds on unnecessary subscriptions and dues.

Office of Planning and Budget

153

Agency Purpose Program Purpose

State Personnel Administration ZBB Program: System Administration
Program Purpose and Key Activities
The State Personnel Administration (SPA) is the state's central agency for assisting state agencies in recruiting qualified individuals for positions within the executive branch of state government. The agency is also the state's central record-keeping agency for state employee data and the central means for monitoring state personnel practices. To provide administrative support to the agency.

Key Activities

Technology Solutions Executive Offices

Provides technical support for SPA products and services, long-range information planning, application management, IT procurement, network and telecommunication services, and design and maintenance of the benefits administration system that support the Flexible Benefits program. Provides overall direction, leadership, and management of the agency.

Financial Services

Responsible for the agencies budget development, reporting and monitoring. Also

provides accounting services such as collections, accounts payable, and financial

reporting.

Marketing and Communications Responsible for all agency marketing and communications, which target all state

employees and agency human resource professionals through print, email, and internet.

Legal Services Performance Management

Provides legal services to the agency ensuring the state's policies and legislation comply with federal labor laws and regulations, also contributes in the development of enterprise human resource policy. Provides technical support to the state's employee performance management system.

Authority

No. of Positions1

OCGA 45-20-1

8

OCGA 45-20-4

4

OCGA 45-20-4

6

OCGA 45-20-4

6

OCGA 45-20-1

3

OCGA 45-20-1

1

FY 2012 State Funds

Human Resources

Responsible for the agency's internal human resource activities.

OCGA 45-20-1

1

Substance Abuse Testing

Assists in statewide abuse screening of applicants and state employees by acting as a

OCGA 45-20-1

1

liaison between the testing laboratory, the Medical Review Officer and state entities.

SPA Call Center

Assists state agencies with basic human resource questions regarding policy and systems. OCGA 45-20-1

3

Shared Services Project Management

Provides oversight, direction, and onboarding to the Human Resource Shared Services initiative.

Contract

2

FY 2012 Total Budget
$227,293
$187,278 $233,734
$150,820
$133,051
$61,952 $50,204 $31,337
$75,002 $83,693

Office of Planning and Budget

154

State Personnel Administration ZBB Program: System Administration

Payment to the Treasury

Program Purpose and Key Activities
Annual payment to the State Treasury.

Authority Budget Act

No. of Positions1

FY 2012 State Funds

Office of Customer Service

Connects citizens to State Government services by means of a telephone hotline, website, and live online chat. The Office of Customer Service also provides consultative services to agencies to help improve their business practices to better serve the public.

Total 1 Number of positions does not match budgeted positions. Additional positions are added to the budget through the amendment process.

Contract

19

54

FY 2012 Total Budget
$2,447,035
$3,681,399

Office of Planning and Budget

155

State Personnel Administration ZBB Program: System Administration

Performance Measures

Program

Provides Human Resources policy development and interpretation, management of the State Personnel Board, legal services, legislative affairs,

Description personnel management and other internal and external support services for the agency.

Performance Measures
1. Employee turnover rate 2. Number of appeals/complaints filed 3. Average days to process a payment 4. Total payments processed

FY 2008
22.1% 11 25
N/A

Actuals

FY 2009

FY 2010

25.7% 7
22 N/A

18.1% 2
27 2,819

FY 2011
25.5% 7
35 1,175

Office of Planning and Budget

156

FY 2013 Zero-Based Budget Report State Personnel Administration
ZBB Program: Recruitment and Staffing Services
Purpose of Review
In the 2011 Legislative session HB 642 was proposed which would consolidate the functions of the State Personnel Administration (SPA) and the Department of Administrative Services (DOAS) into one agency. The purpose of this review is to evaluate the possible consolidation of agencies.
Results of Analysis 1. Statutory Alignment: Program activities are not aligned with statutory responsibilities.
2. Staffing Levels: The number of positions funded in this program has increased from 17 positions to 27. The Governor's
Budget recommends eliminating 17 positions and transferring 10 positions to the Department of Administrative Services in FY 2013.
3. Measures: The measures reflect the input of the three budget offices and measure the activities of the program. 4. Budget Impact: FY 2013 budget recommends the elimination of SPA and the transfer of core statewide human resource
resposibilities to DOAS such as performance management and the careers website. Program Operations: 5. Agency uses funds and resources to proctor exams not directly associated with state employment. Recommendation: Agency should prioritize spending for statutorily required functions. 6. Agency does not assess the human resource practices of agencies, which is a statutorily required function. Recommendation: Implement a human resource auditing function.

Office of Planning and Budget

157

Agency Purpose Program Purpose

State Personnel Administration ZBB Program: Recruitment and Staffing Services
Program Purpose and Key Activities
The State Personnel Administration (SPA) is the state's central agency for assisting state agencies in recruiting qualified individuals for positions within the executive branch of state government. The agency is also the state's central record-keeping agency for state employee data and the central means for monitoring state personnel practices. To provide hands-on assistance via career fairs, workshops, strategic recruitment planning, and consultation services to help attract the right people with the right mix of skills, abilities, interests, and job match to meet state agencies' specific needs.

Key Activities
Talent Acquisition
Workforce Services Workforce and Succession Planning Assessment Services Performance Management

Administers and oversees the Careers.ga.gov website which agencies can request to have their open positions posted to. The division generates monthly recruiting activity reports, recommends recruitment strategies to agencies hiring managers, ensures legal requirements are being followed in the hiring process, and provides customer support to the agency and applicants.
Provides leadership to the recruitment, hiring, and retention of state employees. Manages the program to ensure the output is within federal and state regulations and laws.
Provides consultative services such as succession planning, workforce planning, and specialized job searches. Also administers the critical hire process when applicable and the ePerformance Management system .
Administers and validates pre-employment assessments on behalf of state agencies, administers the Georgia Work Ready test, and for a fee develops agency specific aptitude tests.
Manages, develops, and supports the state's employee performance management system. Managers set their expectations of employees and continually provide feedback of their performance. This is accomplished through the ePerformance system.

Authority

No. of Positions1

FY 2012 State Funds

OCGA 45-20-1

5

OCGA 45-20-1

3

OCGA 45-20-1

3

OCGA 45-20-1

3

OCGA 45-20-1

2

Total

16

1 Number of positions does not match budgeted positions. Amount shown does not include vacant positions.

FY 2012 Total Budget
$422,974
364,688 332,366 254,882 216,332
$1,591,242

Office of Planning and Budget

158

State Personnel Administration ZBB Program: Recruitment and Staffing Services

Performance Measures

Program Description

Oversees the recruitment for job openings across various agencies as well as runs the state's job posting and recruitment website. Also provides fee based consultations for specialized personnel assessments, targeted recruitment for a specific position opening, and recruitment literature for agencies.

Goals

The ultimate or long-term goals of this Program are: 1. By June 2012 will have completed enhancements to the Careers.ga.gov employer tool to better screen qualified applicants. 2. By June 2013 the percentage of ePerformance evaluations completed will increase from 58% to 65%. 3. By June 2013 will have implemented an electronic applicant tracking system on Careers.ga.gov .

Performance Measures
1. Number of applications submitted to job requisitions on Careers.ga.gov
2. Number of jobs posted each year on Careers.ga.gov 3. Number of state agencies and entities using the Careers Site for job
vacancy posting and applicant tracking

FY 2008
521,815
5,168 76

FY 2009

Actuals FY 2010

273,323

310,747

2,234 88

2,665 72

FY 2011
366,439
2,971 82

Office of Planning and Budget

159

FY 2013 Zero-Based Budget Report State Personnel Administration
ZBB Program: Total Compensation and Rewards
Purpose of Review
In the 2011 legislative session HB 642 was proposed which would consolidate the functions of the State Personnel Administration (SPA) and the Department of Administrative Services (DOAS) into one agency. The purpose of this review is to evaluate the possible consolidation of agencies.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has decreased from 36 positions to 22 over the past three
years. The Governor's Budget recommends eliminating 11 positions and transferring 11 positions to the Department of Administrative Services in FY 2013.
3. Measures: The agency should continue to develop performance measures that directly measure the impact of program
activities.
4. Budget Impact: FY 2013 budget recommends the elimination of SPA and the transfer of core statewide human resource
resposibilities to DOAS. The activities in this program will transfer to DOAS and be performed with fewer staff. Program Operations: 5. Cost of administering flexible benefits has increased since the outsourcing in FY 2009. Recommendation: Encourage agency to renegotiate contract to maximize savings.
6. Budget exceeds historical spend for program operations. Recommendation: Recognize efficiencies and prioritize spending towards statutory functions.

Office of Planning and Budget

160

Agency Purpose Program Purpose

State Personnel Administration ZBB Program: Total Compensation and Rewards
Program Purpose and Key Activities
The State Personnel Administration (SPA) is the state's central agency for assisting state agencies in recruiting qualified individuals for positions within the executive branch of state government. The agency is also the state's central record-keeping agency for state employee data and the central means for monitoring state personnel practices. To design and deploy a mix of monetary and non-monetary incentives that create a competitive package used to attract, retain, and motivate the State's employees. This program ensures the State has fair and consistent employee compensation practices across the enterprise and comprehensive employee paid benefits choices that are competitive and affordable.

Key Activities
Employee Benefits Compensation
Total Rewards

Administers the State's Flexible Benefits program, responsible for handling any issues that arise between state employees or agencies and the third party vendor.

Authority

No. of Positions

FY 2012 State Funds

OCGA 45-18-52 &

8

45-20-4,50

Ensures fair and consistent employee compensation practices across state agencies and OCGA 45-20-1

5

entities. Manages the statewide job classification system and overtime policy. Provides a

framework for salary administration and incentive pay for state agencies and entities.

Provides leadership over the administration of the Charitable Contributions, Employee OCGA 45-20-1

1

Discounts, Employee Suggestions, Work/Life, Flexible Benefits and Telework programs.

FY 2012 Total Budget
$5,311,814
$591,196
$181,576

Total 1 Number of positions does not match budgeted positions. Amount shown does not include vacant positions.

14

$6,084,586

Office of Planning and Budget

161

State Personnel Administration ZBB Program: Total Compensation and Rewards

Performance Measures

Program Description

Provides salary planning services, competitive labor market analysis, pay-for-performance guidelines, salary policy interpretation and analyses of trends that impact compensation decision-making. Also administers all employee paid benefits including: life insurance, short and long term disability, dental, vision, legal services, as well as the Employee Discount and State Charitable Contributions Program.

Goals

The ultimate or long-term goals of this Program are: 1. By January 2012 will have completed Phase I implementation of the State Job Classification and Compensation Structure redesign.

2. By January 2014 will have implemented a new Flexible Benefits Plan with additional benefit choices and affordable rates.

3. By 2014 will have increased the number of Boards of Education employees participating in the Flexible Benefits Program by an additional 10,000.

Actuals

Performance Measures

FY 2008

FY 2009

FY 2010

FY 2011

1. Employee customers' overall satisfaction with the Benefits Operations Center
2. Percentage of eligible employees participating in employee paid benefits

89%

85%

76%

88%

97%

98%

98%

93%

Office of Planning and Budget

162

FY 2013 Zero-Based Budget Report State Personnel Administration
ZBB Program: Workforce Development and Alignment
Purpose of Review
In the 2011 legislative session HB 642 was proposed which would consolidate the functions of the State Personnel Administration (SPA) and the Department of Administrative Services (DOAS) into one agency. The purpose of this review is to evaluate the possible consolidation of agencies.
Results of Analysis 1. Statutory Alignment: Program activities are not aligned with statutory responsibilities. Specific recommendations are
below.
2. Staffing Levels: The number of positions funded in this program has decreased from 40 positions to 29 over the past
three years. The Governor's Budget recommends eliminating 27 positions and transferring 2 positions to the Department of Administrative Services in FY 2013.
3. Measures: The agency should continue to develop performance measures that directly measure the impact of
program activities.
4. Budget Impact: The FY 2013 budget recommendation eliminates the activities of this program, except for 2 positions
to perform training to human resource professionals.
Program Operations: 5. Human Resources Shared Services (HRSS) is not self-supporting and is being subsidized by Merit Asssessment revenue.
Recommendation: The agency should perform a cost benefit analysis of the HRSS initiative.
6. Agency offers a broad variety of training courses. Recommendation: The agency should focus on training human resource professionals in agencies.

Office of Planning and Budget

163

Agency Purpose Program Purpose

State Personnel Administration ZBB Program: Workforce Development and Alignment
Program Purpose and Key Activities
The State Personnel Administration (SPA) is the state's central agency for assisting state agencies in recruiting qualified individuals for positions within the executive branch of state government. The agency is also the state's central record-keeping agency for state employee data and the central means for monitoring state personnel practices. Assist state agencies with recruiting, hiring and retaining employees, and to provide training opportunities and assessments of job-related skills to assist employees in their career development.

Key Activities

Authority

No. of Positions1

FY 2012 State Funds

HR Shared Services

Provides human resource services in the areas of staffing, legal and policy, retention, Contract

10

human resource systems, compensation, benefits, and organization effectiveness to

participating agencies.

HR Training Enterprise Learning

Provides instruction and training to state managers and HR professionals on the various OCGA 45-20-1

2

HR topics, processes, and systems SPA provides. The courses offered include HR Basics

for Managers, ePerformance for Managers and Administrators, Customer Service, 7

Habits of Highly Effective People, as well as awareness classes on diversity, harassment,

and ethics.

Provides training opportunities of job-related skills needed to develop principle

OCGA 45-20-1,12

1

centered, customer focused, and results-driven competencies in all levels and careers of

state government. The courses offered include Frontline Leadership, Middle Manager,

Leadership Boot Camp, and Conflict Resolution.

Total

13

1 Number of positions does not match budgeted positions. Amount shown does not include vacant positions.

FY 2012 Total Budget
$737,791 244,664
154,768
$1,137,223

Office of Planning and Budget

164

State Personnel Administration ZBB Program: Workforce Development and Alignment

Performance Measures

Program Description

The program deploys specialized human resource professionals to provide a wide range of services to state agencies based on their specific needs. SPA handles human resource transactions and services, freeing resources to focus on agency core missions. State employee development includes the creation and delivery of training to improve job-specific, professional and leadership skills.

Goals

The ultimate or long-term goals of this Program are: 1. To develop and increase the level of leadership skills of employees.

Performance Measures
1. Number of Human Resource professionals trained 2. Number of supervisors and managers trained on human resource
topics

FY 2008
N/A 631

Actuals

FY 2009

FY 2010

231

1,262

719

873

FY 2011
555 811

Office of Planning and Budget

165

State Personnel Administration

Financial Summary

Objects of Expenditure

Expenditures1

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes

Recommendation3

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals
Telecommunications
Contractual Services Transfers2 Total Expenditures

$7,362,482 447,851 7,047 243,826 671,878 549,094
5,556,247 2,542,277 $17,380,702

$8,231,284 616,564 24,819 488,639 655,363 260,742
4,132,688 2,481,222 $16,891,321

$3,439,891 741,800 25,000 450,500 695,224 235,000
4,460,000 2,447,035 $12,494,450

$340,207 (432,025)
(25,000) 405,789 (136,944) (40,792) (351,730) (2,447,035) ($2,687,530)

$3,780,098 309,775
856,289 558,280 194,208 4,108,270
$9,806,920

Other Funds Total Funds

$17,380,702 $17,380,702

$16,891,321 $16,891,321

$12,494,450 $12,494,450

($2,687,530) ($2,687,530)

$9,806,920 $9,806,920

Positions

135

135

120

(59)

61

1 Prior year expenditures do not reflect post-closing adjustments. 2 Prior year expenditures include payment to the Office of State Treasurer. 3 42 positions transferred to the Department of Administrative Services for HR Admin and 19 positions transferred to the Office of Consumer Protection for 1800-GEORGIA call center support and customer service.

Office of Planning and Budget

166

FY 2013 Zero-Based Budget Analysis Technical College System of Georgia ZBB Program: Departmental Administration

Office of Planning and Budget

167

FY 2013 Zero-Based Budget Analysis Technical College System of Georgia ZBB Program: Departmental Administration
Purpose of Review
The Departmental Administration program is the smallest program within the Technical College System of Georgia (TCSG), comprising 2.44% of all State General Funds appropriations to TCSG. Receiving more than $7.4 million annually, the program has primarily reduced personal services and regular operating expenses over the past several years to achieve administrative efficiency.
Results of Analysis
1. Statutory Alignment: Some program activities are not aligned with statutory responsibilities. Specific recommendations
are below.
2. Staffing Levels: The number of authorized positions has decreased from 88 to 80 in FY 2012. The Office of
Communications division has 6 budgeted positions, one of which has been vacant since FY 2009. Recommendation: The Governor's Budget recommends eliminating 1 vacant position in the Office of Communications.
3. Measures: Department should continue to develop performance measures that demonstrate the efficiency and
effectiveness of program activities. 4. Budget Impact: Adjust program budget by $181,745 based on ZBB analysis. The specific adjustments are listed below.
Program Operations: 5. The Adult Literacy State program staff is budgeted in the Departmental Administration program rather than the Adult
Literacy program. Recommendation: Transfer $239,721 and 12 positions for the Adult Literacy State program from the Departmental Administration program to the Adult Literacy program to better align and enhance program oversight and implementation of the Adult Education program (Total Funds: $1,577,610).
6. The Departmental Administration program does not include general administrative support personnel for the Quick Start program. Recommendation: Transfer $421,466 and 4 positions for Quick Start's administrative support activities from the Quick Start program to the Departmental Administration program to fully standardize all administrative functions of the agency.

Office of Planning and Budget

168

Agency Purpose Program Purpose

Technical College System of Georgia ZBB Program: Departmental Administration
Program Purpose and Key Activities
The Technical College System of Georgia (TCSG) oversees the state's technical colleges, adult literacy programs, and a number of economic and workforce development programs. Provide statewide administrative services to support the state workforce development efforts undertaken by the department through its associated programs and institutions.

Key Activities
Office of the Commissioner Financial Services
Operational Support
Information Technology Adult Literacy State Administration

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

The Office of the Commissioner includes the State Board, General Counsel, and Internal OCGA 20-4-11 (3) Audits. The State Board is responsible for establishing standards, regulations, and policies for the operation of the Technical College System of Georgia.

9 $1,621,140 $1,621,140

The Office of Administrative Services provides financial services to the system office and OCGA 20-4-14 (4) the 25 technical colleges. Administrative Services achieves efficiency by standardizing financial shared services such as the student information, payroll, and purchasing systems. Financial activities include accounting, budget development, fiscal management, and human resources.

The Office of Administrative Services provides operational support to the system office OCGA 20-4-14 (2)

and 25 technical colleges. The department's responsibilities include maintaining capital inventory of the system office, collecting information on the agency's state-owned

vehicles, managing incoming mail and shipments, and handling surplus state and federal property.

The Office of Administrative Services' information technology department provides

OCGA 20-4-14 (b)

technical and engineering support to the system office. The IT services include network

security, system planning and design, trouble resolution, access control, and software support.

The Adult Literacy State Administration division provides administrative support to the OCGA 20-4-15 (c)

Adult Literacy program. The division oversees curriculum administration and testing, the Workplace Education Program, Service Delivery Area coordination, and grants

administration.

27

2,849,648

2,849,648

6

560,628

560,628

3

607,500

607,500

12

347,438

1,685,327

Office of Planning and Budget

169

Technical College System of Georgia ZBB Program: Departmental Administration

Program Purpose and Key Activities

Key Activities

Authority

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

Data, Planning, and Research Office of Communications

The Data, Planning, and Research division is responsible for data collection, application OCGA 20-4-11 (A) development and support, research, strategic planning, and policy analysis. The division provides data and reporting services for the technical colleges and Adult Education programs and participates in collaborative data sharing initiatives with other government agencies and educational entities.
The Office of Communications handles media relations, news releases, and maintains OCGA 20-4-11 the Technical College System of Georgia's web site.
Total

17

1,106,808

1,974,003

6

542,700

542,700

80 $7,635,862 $9,840,946

Office of Planning and Budget

170

Technical College System of Georgia ZBB Program: Departmental Administration

Performance Measures

Program Description

Departmental Administration provides administrative support for the system office, the Quick Start and Adult Education programs, and the 25 technical colleges. Program activities include budgeting, accounting, purchasing, human resource administration, information technology, research, data collection, public information, legal services, planning, and program evaluation.

Goals

The ultimate or long-term goals of this Program are: 1. To increase the return on investment of state funds in the Technical College System of Georgia. 2. To improve performance on managing federal grant funds. 3. To increase traffic to the Technical College System of Georgia web site.

Performance Measures
1. Return on the investment of state funds in the TCSG
2. Number of audit findings
3. Average sub-recipient compliance score rating for federal grant monitoring
4. Number of new programming report requests for Data, Planning, and Research
5. Number of page views on the TCSG web site

FY 2008

Actuals

FY 2009

FY 2010

FY 2011

$1,035,945,254 0
N/A

$1,066,545,487 0
N/A

$1,033,631,969 0
N/A

$1,153,087,269 0
3.6

N/A

N/A

107

119

N/A

N/A

1,000,865

969,042

Office of Planning and Budget

171

Technical College System of Georgia ZBB Program: Departmental Administration

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Equipment Computer Charges Real Estate Rentals Telecommunications Contractual Services Personal Services- Colleges Operating Expenses- Colleges Total Expenditures

$8,807,468 699,486 14,352 126,525 898,342 110,721 70,733 488,770 585,750
$11,802,147

$8,002,074 584,150 59,207 71,453 843,002 92,346 63,459 458,785 616,261
$10,790,737

$7,071,671 564,642 31,096 81,233 769,774 82,849 94,454 827,943 317,284
$9,840,946

$196,178 (65,958)
14,615 (71,500)
(4,649) (30,000) (750,226) (317,284) ($1,028,824)

$7,267,849 498,684 31,096 95,848 698,274 78,200 64,454 77,717
$8,812,122

State General Funds Federal Funds Other Funds Federal Recovery Funds Total Funds

$7,864,592 2,427,865 1,509,690
$11,802,147

$7,746,776 1,491,369 1,514,740 37,852
$10,790,737

$7,635,862 1,400,000 210,000 595,084
$9,840,946

$309,065 (1,337,889)
($1,028,824)

$7,944,927 62,111
210,000 595,084 $8,812,122

Positions Motor Vehicles

88

83

80

1

1

1

(9)

71

1

1 Changes reflect the Governor's recommendations which include statewide changes of $280,037 for health care, technology, and insurance expenses.

Office of Planning and Budget

172

FY 2013 Zero-Based Budget Analysis Department of Transportation ZBB Program: Airport Aid

Office of Planning and Budget

173

FY 2013 Zero-Based Budget Analysis Department of Transportation ZBB Program: Airport Aid
Purpose of Review
The Airport Aid program is responsible for supporting safe and accessible air transportation infrastructure. From FY 2001 to FY 2009, the program received increases in funding to provide assistance for publicly owned airports for maintenance. In recent years, budget constraints have reduced funds for airport assistance requiring the Airport Aid program to further prioritize funds to maximize federal matching funds received by the department. The purpose of this review is to determine the statutory requirements of state funded activities and realize any operating efficiencies.
Results of Analysis 1. Statutory Alignment: Program activities are aligned with statutory responsibilities. 2. Staffing Levels: The number of positions funded in this program has remained at 6. The Governor's Budget
recommends maintaining this level of staffing.
3. Measures: The measures reflect the input of the three budget offices.
4. Budget Impact: Reduce program budget by $55,000 based on ZBB analysis. The specific reductions are listed below.
Program Operations: 5. The program continues to provide federal matching funds to primary service airports which have a larger commercial
base than general aviation airports. Primary service airports receive their federal funds directly rather than through the Georgia Department of Transportation. Recommendation: Reduce state funds for federal matching of primary service airport projects and allocate to general aviation airport projects ($55,000). 6. Grants to publicly owned airports for maintenance were removed in fiscal years 2010 and 2011.
7. In accordance with its statutory requirements, the department currently reviews and comments on every application made to a federal agency by an airport prior to its submittal to a federal agency.
8. In accordance with its statutory requirements, the department performs biennial inspections and licenses all publicly owned airports assessing a licensing fee of $100 per runway (maximum of $400). In 2010, H.B. 1055 raised the per runway fee from $10 to $100.

Office of Planning and Budget

174

Agency Purpose Program Purpose

Department of Transportation ZBB Program: Airport Aid
Program Purpose and Key Activities
The Department of Transportation plans, constructs, maintains, and improves the state's roads and bridges, and provides planning and financial support for other modes of transportation. Support safe and accessible air transportation infrastructure through the inspection and licensing of public airports, provide planning assistance to local airports, maintain the Statewide Aviation System Plan, and award grants to local airports for maintenance and improvement projects.

Key Activities

Authority

Airport Inspection & Licensing
Airport Systems Planning

Performs biennial safety inspections and assesses a $100 per runway ($400 maximum) OCGA 32-9-8 licensing fee. Conducts annual statewide planning studies to catalog and assess individual airports and OCGA 32-2-2 recommend improvements to the airport network forecasted for a five-year period.

Airport Development

Provides assistance to publicly owned airports in capital improvements and expansions. OCGA 32-9-7

Airport Maintenance
Airport Directory and Aeronautical Chart Publishing
Airport Service Promotion

Provides assistance to publicly owned airports for repairs and maintenance.

OCGA 32-2-2

Publishes the aeronautical chart every odd numbered year and the directory of airports OCGA 32-2-2 every even numbered year.

Monitors and evaluates current air service in the state--fares, ridership--to advise and assist airports in maintaining and improving ridership.
Total

OCGA 32-2-2

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

0.5

$71,786

$78,136

0.5

116,593 1,078,038

5

2,242,864 36,818,421

23,115

23,115

6 $2,454,358 $37,997,710

Office of Planning and Budget

175

Department of Transportation ZBB Program: Airport Aid

Program Description

Performance Measures
Airport Aid supports safe and accessible air transportation infrastructure by inspecting and licensing public airports, providing planning assistance to local airports, maintaining the Statewide Aviation System Plan, and awarding grants to local airports for maintenance and improvement projects.

Goals

The ultimate or long-term goals of this Program are to provide state funding assistance to publicly owned airports for: 1. Construction or expansion of a new runway, taxiway, aircraft parking apron, light system, etc. 2. Maintenance of airport operational and safety requirements including runway safety areas and obstruction removal. 3. Future airport development projects, such as initiating or updating Airport Layout Plans and Airport Master Plans.

Performance Measures
1. Percentage of airports meeting state airport licensing standards; target of 95%
2. Percentage of airports with instrument approaches; target of 95%
3. Percentage of airports with runway lengths meeting System Plan Development; target of 95%

FY 2008
67% 89% 76%

Actuals

FY 2009

FY 2010

91%

88%

84%

85%

79%

80%

FY 2011
89% 85% 81%

Office of Planning and Budget

176

Department of Transportation ZBB Program: Airport Aid

Financial Summary

Objects of Expenditure

Expenditures2

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Real Estate Rentals Contractual Services Computer Charges Grants Total Expenditures

$271,418 66,724
558 25,978,909 $26,317,609

$291,635 61,052
1,022 9,442 23,847,460 $24,210,611

$299,262 59,309 21,000
2,567 37,615,572 $37,997,710

$97,487
(55,000) $42,487

$396,749 59,309 21,000
2,567 37,560,572 $38,040,197

State General Funds Federal Funds Other Funds Total Funds

$5,001,525 21,316,084
$26,317,609

$1,941,488 22,268,101
1,022 $24,210,611

$2,454,358 35,537,002
6,350 $37,997,710

$42,487 $42,487

$2,496,845 35,537,002
6,350 $38,040,197

Positions

6

6

6

6

1 Changes reflect the Governor's recommendations which include statewide changes of $109,879 for health care, technology, and insurance expenses. 2 Prior year expenditures do not reflect post-closing adjustments.

Office of Planning and Budget

177

FY 2013 Zero-Based Budget Analysis Department of Veterans Service
ZBB Program: Georgia Veterans Memorial Cemetery

Office of Planning and Budget

178

FY 2013 Zero-Based Budget Analysis Department of Veterans Service
ZBB Program: Georgia Veterans Memorial Cemetery
Purpose of Review
Georgia Veterans Memorial Cemetery program operates two state veterans' memorial cemeteries, which are part of the National Cemetery System. OCGA Section 38-4-70 authorizes the Department to establish, operate, and maintain Georgia veterans cemeteries. The Georgia Veterans Memorial Cemetery program is the smallest program within the Department of Veterans Services, comprising 2.7% of all State General Funds appropriations to the Department and receiving approximately $563,000 in FY 2012. The review is being conducted to see if there are any alternative ways to deliver the same service or identify alternative fund sources to support program operations.
Results of Analysis
1. Statutory Alignment: The program's activities align with its statutory responsibilities.
2. Staffing Levels: The number of full-time staff in the program has increased from 9 in 2008 to 12 today, but their authorized position count is 9. Recommendation: Reconcile the authorized position count to reflect actual number of employees in the program.
3. Measures: The measures reflect the input of the three budget offices. The agency should continue to develop measures that evaluate the intended outcome, performance, and level of efficiency of the program.
4. Budget Impact: The program's budget has reduced 1.9% since 2008, despite building and staffing an additional cemetery since 2008. Decrease program budget by $142,304 based on ZBB analysis.
Program Operations: 5. Sixty-three percent of the program's budget is expended on maintenance and ground upkeep.
Recommendation: Assess the feasibility of outsourcing cemetery grounds maintenance duties to another state agency, such as the Department of Corrections, to minimize personal services cost. 6. The program's activities are subsidized by state funds from other programs requiring a fiscal affairs request in FY 2011. Recommendation: The FY 2013 Governor's budget recommendation transferred $35,898 from Milledgeville nursing home program to Cemeteries program for personal services ($20,762) and energy costs ($15,136), and transferred $3,475 from Augusta nursing home program to the Cemeteries program for telecommunications costs. 7. The federal payment for the interment of veterans increased from $300 to $700 per interment in October 2011. Recommendation: Reflect increased federal funds for interments.

Office of Planning and Budget

179

Agency Purpose Program Purpose
Key Activities
Interments Maintenance and Grounds Upkeep
Administrative

Department of Veterans Service ZBB Program: Georgia Veterans Memorial Cemetery
Program Purpose and Key Activities
The Department of Veterans Service serves more than 773,000 Georgia veterans, their dependents, and beneficiaries in all matters pertaining to veterans affairs. Georgia Veterans Memorial Cemetery program operates two state veterans' memorial cemeteries, which are part of the National Cemetery System. The Georgia Veterans Memorial Cemetery in Milledgeville will eventually be the final resting place for more than 100,000 Georgia veterans, their spouses, and their authorized dependents. The Georgia Veterans Memorial Cemetery in Glennville will eventually be the final resting place for more than 36,000 Georgia veterans, their spouses, and their authorized dependents.

Authority

The cemeteries provide for the timely burial of veterans, spouses, and dependents in such a manner as to emphasize the nation and state's appreciation for their service.

OCGA 38-3-70

Ongoing maintenance and groundskeeping ensure the cemetery meets Department of OCGA 38-4-70 Veterans Affairs standards. Pristine cemetery upkeep ensures veterans are perpetually honored and that veterans' families are satisfied with the grounds upkeep when visiting the cemetery.

General office support, planning, and collaboration with families.

OCGA 38-4-70

Total

No. of Positions

FY 2012 State Funds

FY 2012 Total Budget

2

$69,044

$104,744

8

375,254

375,254

2

118,608

118,608

12

$562,906

$598,606

Office of Planning and Budget

180

Department of Veterans Service ZBB Program: Georgia Veterans Memorial Cemetery

Performance Measures

Program Description

Georgia Veterans Memorial Cemetery program operates two state veterans' memorial cemeteries, which are part of the National Cemetery System. OCGA Section 38-4-70 authorizes the Department to establish, operate, and maintain Georgia veterans cemeteries. The Georgia Veterans Memorial Cemetery in Milledgeville, dedicated in December 2001, will eventually be the final resting place for more than 100,000 Georgia veterans, their spouses, and their authorized dependents. The Georgia Veterans Memorial Cemetery in Glennville, which opened in March 2008, will eventually be the final resting place for more than 36,000 Georgia veterans, their spouses, and their authorized dependents. At each cemetery, the Department provides the plot, vault, grave marker, and use of the committal chapel to the veteran's family free of charge. The Department also provides perpetual care and maintains the cemeteries at national shrine standards.

Goals

The ultimate or long-term goals of this Program are: 1. To serve as an expression of the appreciation and respect of a grateful state and nation for the service and sacrifice of its veterans. 2. To ensure veterans and their families are satisfied with the interment and maintenance. 3. To help foster patriotism and preserve the nation's history.

Performance Measures
1. Total interments per year 2. Average state cost per interment 3. Timely Marking Graves Percentage (VA Standard = 95%</=60days)

FY 2008
234 $2,301
N/A

Actuals

FY 2009

FY 2010

270 $1,935
N/A

308 $1,770
N/A

FY 2011
303 $1,877 98.35%

Office of Planning and Budget

181

Department of Veterans Service ZBB Program: Georgia Veterans Memorial Cemetery

Financial Summary

Objects of Expenditure

Expenditures

FY 2010

FY 2011

FY 2012 Current Budget

FY 2013

Changes1

Recommendation

Personal Services Regular Operating Expenses Real Estate Rentals Telecommunications Contractual Services Equipment Total Expenditures

$541,313 86,395
6,688
6,975 $641,371

$510,986 101,830 7,400
$620,216

$562,906 31,775 3,925
$598,606

$41,054 15,136 8,162
$64,352

$603,960 46,911 12,087
$662,958

State General Funds Other Funds Total Funds

$545,308 96,064
$641,372

$568,747 51,470
$620,217

$562,906 35,700
$598,606

($77,952) 142,304 $64,352

$484,954 178,004
$662,958

Positions Motor Vehicles

9

9

9

3

12

6

6

6

1 Changes reflect the Governor's recommendations which includes statewide changes of $24,979 for health care, technology, and insurance expenses.

Office of Planning and Budget

182