Secretary of State budgetary compliance report for the fiscal year ended June 30, 2012 [June 30, 2012]

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SECRETARY OF STATE BUDGETARY COMPLIANCE REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2012
-- TABLE OF CONTENTS -- Page
COMPLIANCE SECTION Independent Accountant's Report ........................................................................................................ i Statement of Funds Available and Expenditures Compared to Budget
By Program and Funding Source Budget Fund ............................................................................................................... 1

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COMPLIANCE SECTION

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Secretary of State
Statement of Funds Available and Expenditures Compared to Budget By Program and Funding Source Budget Fund For the Fiscal Year Ended June 30, 2012

Archives and Records State Appropriation State General Funds Federal Funds Federal Funds Not Itemized Other Funds
Total Archives and Records
Corporations State Appropriation State General Funds Other Funds
Total Corporations
Elections State Appropriation State General Funds State Funds - Prior Year Carry-Over State General Funds - Prior Year Federal Funds Federal Funds Not Itemized Other Funds
Total Elections
Office Administration State Appropriation State General Funds Other Funds
Total Office Administration
Professional Licensing Boards State Appropriation State General Funds Federal Funds Federal Funds Not Itemized Other Funds
Total Professional Licensing Boards
Securities State Appropriation State General Funds Other Funds
Total Securities

Original Appropriation

Amended Appropriation

Final Budget

Funds
Current Year Revenues

$ 4,422,158.00 $ 4,422,168.00 $ 4,422,168.00 $ 4,422,168.00

532,671.00

532,671.00

70,524.00 557,291.00

44,253.92 897,156.12

4,954,829.00

4,954,839.00

5,049,983.00

5,363,578.04

1,231,461.00 739,512.00
1,970,973.00

1,229,500.00 739,512.00
1,969,012.00

1,229,500.00 772,933.00
2,002,433.00

1,229,500.00 1,811,724.50
3,041,224.50

4,648,857.00 -
85,000.00 50,000.00
4,783,857.00

6,516,055.00 -
85,000.00 50,000.00
6,651,055.00

6,516,055.00 -
2,894,144.00 28,505.00
9,438,704.00

6,516,055.00 -
88,036.75 64,784.25
6,668,876.00

5,766,114.00 128,235.00
5,894,349.00

5,739,619.00 15,000.00
5,754,619.00

5,739,619.00 14,044.00
5,753,663.00

5,739,619.00 15,790.00
5,755,409.00

6,827,104.00
150,000.00
6,977,104.00

6,799,468.00
150,000.00
6,949,468.00

6,799,468.00
471,334.00
7,270,802.00

6,799,468.00
636,913.41
7,436,381.41

819,685.00 50,000.00
869,685.00

813,302.00 50,000.00
863,302.00

813,302.00 46,379.00
859,681.00

813,302.00 299,530.00
1,112,832.00

1

Available Compared to Budget

Prior Year Reserve Program Transfers

Carry-Over

or Adjustments

Total Funds Available

Variance Positive (Negative)

Expenditures Compared to Budget

Variance

Actual

Positive (Negative)

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

$

-$

34,987.11 406,103.24

441,090.35

- $ 4,422,168.00 $

-

79,241.03

-

1,303,259.36

-

5,804,668.39

- $ 4,355,792.23 $

8,717.03 745,968.36

70,520.61 557,288.85

754,685.39

4,983,601.69

66,375.77 $
3.39 2.15
66,381.31

66,375.77
8,720.42 745,970.51
821,066.70

726,321.36
726,321.36

-

1,229,500.00

-

1,217,439.24

-

2,538,045.86

1,765,112.86

772,932.81

-

3,767,545.86

1,765,112.86

1,990,372.05

12,060.76 0.19
12,060.95

12,060.76 1,765,113.05
1,777,173.81

7,137,191.80 36,816.81
7,174,008.61

-

6,516,055.00

-

-

-

7,225,228.55

-

101,601.06

-

13,842,884.61

4,331,084.55 73,096.06
4,404,180.61

6,413,607.58 -
2,894,143.36 28,504.11
9,336,255.05

102,447.42 -
0.64 0.89
102,448.95

102,447.42 -
4,331,085.19 73,096.95
4,506,629.56

10,337.25
10,337.25

-

5,739,619.00

-

26,127.25

-

5,765,746.25

12,083.25
12,083.25

5,648,531.26 14,043.60
5,662,574.86

91,087.74 0.40
91,088.14

91,087.74 12,083.65
103,171.39

-
2,121.61 548,525.05
550,646.66

-

6,799,468.00

-

2,121.61

-

1,185,438.46

-

7,987,028.07

-
2,121.61 714,104.46
716,226.07

6,706,888.43
471,333.95
7,178,222.38

92,579.57
0.05
92,579.62

92,579.57
2,121.61 714,104.51
808,805.69

476.84
476.84

-

813,302.00

-

300,006.84

-

1,113,308.84

253,627.84
253,627.84

772,745.36 46,378.44
819,123.80

40,556.64 0.56
40,557.20

40,556.64 253,628.40
294,185.04 (continued)

2

Secretary of State
Statement of Funds Available and Expenditures Compared to Budget By Program and Funding Source Budget Fund For the Fiscal Year Ended June 30, 2012

Agencies Attached for Administrative Purposes
Commission on the Holocaust, Georgia State Appropriation State General Funds Other Funds
Total Commission on the Holocaust, Georgia
Drugs and Narcotics Agency, Georgia
State Appropriation State General Funds
Federal Funds Federal Funds Not Itemized
Other Funds
Total Drugs and Narcotics Agency, Georgia
Real Estate Commission State Appropriation State General Funds Other Funds
Total Real Estate Commission
Government Transparency and Campaign Finance Commission
State Appropriation State General Funds
Other Funds
Total Government Transparency and Campaign Finance Commission

Original Appropriation
242,403.00 20,000.00
262,403.00
1,950,515.00 -
1,950,515.00
2,929,545.00 -
2,929,545.00
1,084,145.00 -
1,084,145.00

Amended Appropriation
242,032.00 20,000.00 262,032.00
1,909,216.00 -
1,909,216.00
2,903,777.00 -
2,903,777.00
1,101,242.00 -
1,101,242.00

Final Budget

Funds
Current Year Revenues

242,032.00 115,882.00
357,914.00

242,032.00 112,367.00
354,399.00

1,909,216.00 22,930.00 6,350.00
1,938,496.00
2,903,777.00 252,015.00
3,155,792.00

1,909,216.00 42,951.98 1,436.13
1,953,604.11
2,903,777.00 231,180.25
3,134,957.25

1,101,242.00 2,697.00
1,103,939.00

1,101,242.00 24,298.46
1,125,540.46

Budget Unit Totals

$ 31,677,405.00 $ 33,318,562.00 $ 36,931,407.00 $ 35,946,801.77

3

Available Compared to Budget

Prior Year Reserve Program Transfers

Carry-Over

or Adjustments

Total Funds Available

Variance Positive (Negative)

Expenditures Compared to Budget

Variance

Actual

Positive (Negative)

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

93,241.82
93,241.82
16,485.04 11,651.15
28,136.19
47,844.53 47,844.53
5,646.32
5,646.32 $ 9,077,749.93 $

-

242,032.00

-

205,608.82

-

447,640.82

89,726.82
89,726.82

240,053.83 115,880.89
355,934.72

1,978.17 1.11
1,979.28

1,978.17 89,727.93
91,706.10

-

1,909,216.00

-

59,437.02

-

13,087.28

-

1,981,740.30

-

2,903,777.00

-

279,024.78

-

3,182,801.78

36,507.02
6,737.28
43,244.30
27,009.78 27,009.78

1,672,306.02 22,929.16 6,349.63
1,701,584.81
2,882,036.23 252,014.86
3,134,051.09

236,909.98 0.84 0.37
236,911.19
21,740.77 0.14
21,740.91

236,909.98 36,507.86 6,737.65
280,155.49
21,740.77 27,009.92 48,750.69

-

1,101,242.00

-

29,944.78

27,247.78

1,088,457.75 2,696.40

12,784.25 0.60

12,784.25 27,248.38

-

1,131,186.78

27,247.78

1,091,154.15

12,784.85

40,032.63

- $ 45,024,551.70 $ 8,093,144.70 $ 36,252,874.60 $

678,532.40 $ 8,771,677.10

4

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