A Member Institution of the University System
of Georgia

Management Report for the Fiscal Year Ended June 30, 2013

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UNIVERSITY OF WEST GEORGIA - TABLE OF CONTENTS -

SECTION I

FINANCIAL

LETTER OF TRANSMITTAL

EXHIBITS

SELECTED FINANCIAL INFORMATION

A STATEMENT OF NET POSITION - (GAAP BASIS)

B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION (GAAP BASIS)

C STATEMENT OF CASH FLOWS - (GAAP BASIS)

D SELECTED FINANCIAL NOTES

SUPPLEMENTARY INFORMATION

SCHEDULES

1 BALANCE SHEET - (STATUTORY BASIS) BUDGET FUND 2 SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
(STATUTORY BASIS) BUDGET FUND 3 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET
BY PROGRAM AND FUNDING SOURCE (STATUTORY BASIS) BUDGET FUND
4 STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE (STATUTORY BASIS) BUDGET FUND
5 RECONCILIATION OF BUDGET TO GAAP 6 RECONCILIATION OF SALARIES AND TRAVEL

Page
2 3 4 5
20 21 22 24 27 28

SECTION II FINDINGS, QUESTIONED COSTS AND OTHER ITEMS SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
November 25, 2013

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the State Board of Regents of the University System of Georgia
and Honorable Kyle Marrero, President University of West Georgia
Ladies and Gentlemen:
As part of our audits of the basic financial statements of the University System of Georgia presented in the Annual Financial Report for the University System of Georgia, the basic financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report and the issuance of a State of Georgia Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2013, we have performed certain audit procedures at the University of West Georgia. Accordingly, the financial statements and compliance activities of the University of West Georgia were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of the University of West Georgia as of and for the year ended June 30, 2013. Information contained in this report is a by-product of our audits of the basic financial statements of the University System of Georgia and the basic financial statements of the State of Georgia and is the representation of management. Accordingly, we do not express an opinion or any other form of assurance on it. The particular information provided which includes a section on findings and other items reported in accordance with Commission on Colleges regulation 2.11.1 is enumerated in the Table of Contents.
This report is intended solely for the information and use of the management of the University of West Georgia, members of the Board of Regents of the University System of Georgia and the Southern Association of Colleges and Schools - Commission on Colleges and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully,

GSG:as

Greg S. Griffin State Auditor

SELECTED FINANCIAL INFORMATION - 1 -

UNIVERSITY OF WEST GEORGIA STATEMENT OF NET POSITION - (GAAP BASIS)
JUNE 30, 2013
ASSETS
Current Assets Cash and Cash Equivalents Accounts Receivable, Net (Note 3) Federal Financial Assistance Receivables - Other Due From Affiliated Organizations Inventories Prepaid Items
Total Current Assets
Noncurrent Assets Noncurrent Cash Notes Receivable, Net Capital Assets, Net (Note 4)
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities Accounts Payable Salaries Payable Contracts Payable Deposits Unearned Revenue (Note 5) Other Liabilities Deposits Held for Other Organizations Lease Purchase Obligations Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Lease Purchase Obligations Unearned Revenue Compensated Absences
Total Noncurrent Liabilities
Total Liabilities
NET POSITION
Net Investment in Capital Assets Restricted for
Expendable Unrestricted
Total Net Position
- 2 -

EXHIBIT "A"

$ 49,924,046
437,780 2,119,408
7,142 1,435,115 1,933,953
$ 55,857,444

$

480,376

2,210,153

258,736,231

$ 261,426,760

$ 317,284,204

$

5,232,219

264,575

388,484

5,705

3,902,118

71,036

551,728

2,247,144

1,903,542

$ 14,566,551

$ 141,310,074 1,750
1,005,248
$ 142,317,072
$ 156,883,623

$ 115,179,013
2,851,979 42,369,589

$ 160,400,581

UNIVERSITY OF WEST GEORGIA STATEMENT OF REVENUE, EXPENSES AND CHANGES IN NET POSITION - (GAAP BASIS)
JUNE 30, 2013
OPERATING REVENUES
Student Tuition and Fees Less: Scholarship Allowances
Grants and Contracts Federal Federal Stimulus State Other
Sales and Services of Educational Departments Rents and Royalties Auxiliary Enterprises
Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Federal Gifts Investment Income (Endowments, Auxiliary and Other) Interest Expense (Capital Assets) Other Nonoperating Revenues (Expenses)
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State
Increase in Net Position
Net Position - Beginning of Year
Net Position - End of Year
- 3 -

EXHIBIT "B"

$

71,875,500

-16,003,530

1,274,897 17,127
325,618 1,655,128
646,117 28,446

14,143,114 4,211,880 7,246,956 1,432,370 2,268,183 5,508,354 522,049 3,335,930

$

98,488,139

$

34,697,821

34,368,891

21,527,433

371,368

1,379,644

10,820,701

3,427,681

38,196,190

12,279,581

$ 157,069,310

$

-58,581,171

$

42,936,722

21,251,807 503,031 268,502
-7,288,660 -774,741

$

56,896,661

$

-1,684,510

17,984,983

$

16,300,473

144,100,108

$ 160,400,581

UNIVERSITY OF WEST GEORGIA STATEMENT OF CASH FLOWS - (GAAP BASIS)
YEAR ENDED JUNE 30, 2013
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts Sales and Services of Educational Departments Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Loans Issued to Students and Employees Collection of Loans to Students and Employees Auxiliary Enterprise Charges: Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Receipts (Payments)
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Gifts and Grants Received Purchases of Capital Assets Interest Paid on Capital Debt and Leases Principal Paid on Capital Debt and Leases
Net Cash Provided (Used) by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Interest on Investments
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Operating Income to Net Cash
Provided (Used) by Operating Activities Depreciation Change in Assets and Liabilities: Accounts Receivable, Net Inventories Prepaid Items Notes Receivable, Net Accounts Payable Unearned Revenue Other Liabilities Compensated Absences
Net Cash Provided (Used) by Operating Activities
NONCASH ACTIVITY Fixed Assets Acquired by Incurring Capital Lease Obligations Gift Reducing Proceeds of Capital Gifts and Grants Received
- 4 -

EXHIBIT "C"

$

55,069,207

3,425,305

646,117

-64,044,485

-69,005,208

-10,820,701

-86,060

15,099,763 4,257,893 6,791,922 1,316,358 2,241,182 4,674,575 1,252,919 3,209,703

$

-45,971,510

$

42,936,722

-91,118

22,254,902

$

65,100,506

$

293,548

-5,331,711

-7,288,660

-1,007,193

$

-13,334,016

$

268,503

$

6,063,483

44,340,939

$

50,404,422

$

-58,581,171

12,279,581
129,363 286,247 814,556 -86,060 564,896 -1,464,289
7,177 78,190

$

-45,971,510

$

30,627,169

$

17,691,435

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Note 1. Summary of Significant Accounting Policies
Reporting Entity The University of West Georgia is one of thirty-one (31) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of the University of West Georgia as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. The University of West Georgia does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, the University of West Georgia is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards.
Financial Statement Presentation The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the University's assets, deferred outflows of resources, liabilities, deferred inflows of resources, net position, revenues, expenses, changes in net position and cash flows.
Basis of Accounting For financial reporting purposes, the University is considered a special-purpose government engaged only in business-type activities. Accordingly, the University's financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-University transactions have been eliminated.
New Accounting Pronouncements In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 60, Accounting and Financial Reporting for Service Concession Arrangements. The provisions of this Statement establish accounting and financial reporting standards for governments who enter into Service Concession Arrangements (SCA) with other governmental or nongovernmental entities. As of June 30, 2013, the University has not entered into any arrangements that meet the qualifications to be reported as a SCA in accordance with this standard.
In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in PreNovember 30, 1989 FASB and AICPA Pronouncements. The provisions of this Statement incorporate certain accounting and financial reporting guidance into authoritative GASB literature.
In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources and Net Position. The provisions of this Statement establish financial reporting standards for the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. The University changed its presentation of net assets to net position for fiscal year 2013. There were no other applicable reporting changes for the University.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Net Position The University's net position is classified as follows:
Net Investment in Capital Assets: This represents the University's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of the net investment in capital assets. The term "debt obligations" as used in this definition does not include debt of the GSFIC as discussed previously in Note 1 - Capital Assets section.
Restricted - Expendable: includes resources in which the University is legally or contractually obligated to spend in accordance with restrictions imposed by external third parties.
Unrestricted: Unrestricted represents resources derived from student tuition and fees, state appropriations, and sales and services of educational departments and auxiliary enterprises. These resources are used for transactions relating to the educational and general operations of the University, and may be used at the discretion of the governing board to meet current expenses for those purposes, except for unexpended state appropriations (surplus) of $39,630.45. Unexpended state appropriations must be refunded to the Board of Regents of the University System of Georgia, University System Office for remittance to the Office of the State Treasurer. These resources also include auxiliary enterprises, which are substantially self-supporting activities that provide services for students, faculty and staff.
Note 2. Deposits and Investments
Deposits The custodial credit risk for deposits is the risk that in the event of a bank failure, the University's deposits may not be recovered. Funds belonging to the State of Georgia (and thus the University) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
1. Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the United States or of the State of Georgia.
2. Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia.
3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.
4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.
5. Bonds, bills, certificates of indebtedness, notes or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association and the Federal National Mortgage Association.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.
The Treasurer of the Board of Regents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia.
At June 30, 2013, the carrying value of deposits was $40,762,522 and the bank balance was $41,321,589. Of the University's deposits, $41,071,589 was uninsured. Of these uninsured deposits, $41,071,589 was collateralized with securities held by the financial institution's trust department or agent in the University's name.
Investments
At June 30, 2013, the carrying values of the University's investments were $9,579,010, which is materially the same as fair value. These investments were comprised entirely of funds invested in the Board of Regents and/or Office of the State Treasurer investment pools as follows:

Investment Pools Board of Regents Short-Term Fund

$

1,355,786

Office of the State Treasurer Georgia Fund 1

8,223,224

Total Investment Pools

$

9,579,010

The Board of Regents Investment Pool is not registered with the Securities and Exchange Commission as an investment company. The fair value of investments is determined daily. The pool does not issue shares. Each participant is allocated a pro rata share of each investment at fair value along with a pro rata share of the interest that it earns. Participation in the Board of Regents Investment Pool is voluntary. The Board of Regents Investment Pool is not rated. Additional information on the Board of Regents Investment Pool is disclosed in the audited Financial Statements of the Board of Regents of the University System of Georgia - System Office (oversight unit). This audit can be obtained from the Georgia Department of Audits and Accounts - Education Audit Division or on their web site at http://www.audits.ga.gov.
The Georgia Fund 1 Investment Pool, managed by the Office of the State Treasurer, is not registered with the Securities and Exchange Commission as an investment company, but does operate in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940. This investment is valued at the pool's share price, $1.00 per share. The Georgia Fund 1 Investment Pool is an AAAf rated investment pool by Standard and Poor's. The Weighted Average Maturity of the Fund is 43 days.
Interest Rate Risk Interest rate risk is the risk that changes in interest rates of debt investments will adversely affect the fair value of an investment. The University does not have a formal policy for managing interest rate risk.
The Effective Duration of the Short-Term Fund is 0.56 years. Of the University's total investment of $1,355,786 in the Short-Term Fund, $1,189,418 is invested in debt securities.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Note 3. Accounts Receivable Accounts receivable consisted of the following at June 30, 2013:

Student Tuition and Fees

$

Auxiliary Enterprises and Other Operating Activities

Federal Financial Assistance

Due from Affiliated Organizations

Other

558,670 1,571,024
437,780 7,142
771,141

Less Allowance for Doubtful Accounts

$

3,345,757

781,427

Net Accounts Receivable
Note 4. Capital Assets

$

2,564,330

Following are the changes in capital assets for the year ended June 30, 2013:

Beginning Balance July 1, 2012

Additions

Reductions

Ending Balance June 30, 2013

Capital Assets, Not Being Depreciated: Land Construction Work-In-Progress

$

8,281,634

$

8,281,634

2,171,019 $

5,263,338 $

4,055,132

3,379,225

Total Capital Assets, Not Being Depreciated $

10,452,653 $

5,263,338 $

4,055,132 $

11,660,859

Capital Assets, Being Depreciated: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections Capitalized Collections

$

6,403,221

142,420,792 $

3,524,862

21,816,891

121,375,541

17,849,844

18,900

19,199,888 $
2,197,384 30,627,169
316,224

$ 7,689,100
1,027,373
39,722

6,403,221 153,931,580
3,524,862 22,986,902 152,002,710 18,126,346
18,900

Total Assets Being Depreciated

$

313,410,051 $

52,340,665 $

8,756,195 $

356,994,521

Less: Accumulated Depreciation: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections Capitalized Collections

$

993,900 $

55,273,123

1,447,639

12,885,977

20,260,880

14,259,438

0

230,516 4,728,485 $
149,256 1,749,502 4,712,077
709,745

$ 6,544,081
897,586
39,722

1,224,416 53,457,527
1,596,895 13,737,893 24,972,957 14,929,461
0

Total Accumulated Depreciation

$

105,120,957 $

12,279,581 $

7,481,389 $

109,919,149

Total Capital Assets, Being Depreciated, Net $

Capital Assets, Net

$

208,289,094 $ 218,741,747 $

40,061,084 $ 45,324,422 $

1,274,806 $ 5,329,938 $

247,075,372 258,736,231

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Note 5. Unearned Revenue Unearned revenue consisted of the following at June 30, 2013:

Prepaid Tuition and Fees Research Other Unearned Revenue

$

2,302,291

647,842

951,985

Total Unearned Revenue

$

3,902,118

Note 6. Long-Term Liabilities Long-Term liability activity for the year ended June 30, 2013 was as follows:

Beginning Balance July 1, 2012

Additions

Reductions

Ending Balance June 30, 2013

Current Portion

Leases Lease Obligations

$ 113,937,242 $ 30,627,169 $ 1,007,193 $ 143,557,218 $ 2,247,144

Other Liabilities Compensated Absences

2,830,600

2,426,633

2,348,443

2,908,790

1,903,542

Total Long-Term Obligations $ 116,767,842 $ 33,053,802 $ 3,355,636 $ 146,466,008 $ 4,150,686

Note 7. Net Position Changes in Net Position for the year ended June 30, 2013, are as follows:

Beginning Balance July 1, 2012

Additions

Reductions

Ending Balance June 30, 2013

Net Investments in Capital Assets

$ 104,804,505 $ 46,331,615 $ 35,957,107 $

115,179,013

Restricted Net Position

2,662,555

21,754,838

21,565,414

2,851,979

Unrestricted Net Position

36,633,048

141,693,363

135,956,822

42,369,589

Total Net Position

$ 144,100,108 $ 209,779,816 $ 193,479,343 $

160,400,581

Note 8. Lease Obligations
The University of West Georgia is obligated under various operating leases for the use of real property (land, buildings, and office facilities) and equipment, and also is obligated under capital leases and installment purchase agreements for the acquisition of real property.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

CAPITAL LEASES

Capital leases are generally payable in installments ranging from monthly to annually and have

terms expiring in various years between 2030 and 2042. Expenditures for fiscal year 2013 were

$9.1 million of which $7.3 million represented interest and $847,412 represented executory costs.

Total principal paid on capital leases was $1.0 million for the fiscal year ended June 30, 2013.

Interest rates range from 4.24 percent to 6.63 percent. The following is a summary of the carrying

values of assets held under capital lease at June 30, 2013:

Net Position

Outstanding

Held Under

Balances per

Accumulated

Capital Lease Lease Schedules

Description

Gross Amount

Depreciation at June 30, 2013 at June 30, 2013

(+)

(-)

(=)

Land - (PPV Only)

$

4,202,011

$

4,202,011 $

3,968,541

Equipment - (PPV Only)

3,186,025 $

3,135,139

50,886

3,009,005

Buildings - (PPV Only)

139,534,481

20,872,581

118,661,900

131,781,742

Facilities and Improvements

5,080,193

965,237

4,114,956

4,797,930

$

152,002,710 $ 24,972,957 $ 127,029,753 $ 143,557,218

Certain capital leases provide for renewal and/or purchase options. Generally purchase options at bargain prices of one dollar are exercisable at the expiration of the lease terms.

Three separate capital leases for student residence halls are with the University of West Georgia Foundation, Inc. The University Suites lease had $9,915,399 in principal outstanding, the Arbor View Apartments lease had $16,978,953 in principal outstanding, and the Greek Village had $21,526,275 in principal outstanding as of June 30, 2013.
The University Campus Center, the Athletic Complex, the Center Pointe Suites residence hall, and the Athletic Office Building are being leased from the UWG Real Estate Foundation, Inc. Outstanding principal balances as of June 30, 2013 were $27,965,100, $25,063,707, $27,539,186 and $3,760,691, respectively.

Parking lots are being leased from the University of West Georgia Foundation, Inc. The remaining principal balance on the lease was $5,145,109 as of June 30, 2013.

The University Bookstore is being leased from the USG Real Estate Foundation III, LLC. The remaining principal balance on the lease was $5,662,798 as of June 30, 2013.

OPERATING LEASES

The University of West Georgia's noncancellable operating leases having remaining terms of more than one year expire in various fiscal years from 2014 through 2018. Certain operating leases provide for renewal options for periods from one to three years at their fair rental value at the time of renewal. All agreements are cancellable if the State of Georgia does not provide adequate funding, but that is considered a remote possibility. In the normal course of business, operating leases are generally renewed or replaced by other leases. Operating leases are generally payable on a monthly basis. Examples of property under operating leases are copiers and other small business equipment.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

FUTURE COMMITMENTS

Future commitments for capital leases (which here and on the Statement of Net Position) include other installment purchase agreements) and for noncancellable operating leases having remaining terms in excess of one year as of June 30, 2013, were as follows:

Real Property and Equipment

Capital

Operating

Leases

Leases

Year Ending June 30: 2014 2015 2016 2017 2018 2019 - 2023 2024 - 2028 2029 - 2033 2034 - 2038 2039 - 2043

$

9,576,670 $ 265,862

9,688,711

229,344

9,809,562

83,974

9,960,001

34,645

10,115,442

5,199

52,723,831

56,279,382

49,288,827

40,728,191

11,491,811

Total Minimum Lease Payments

$

259,662,428 $ 619,024

Less: Interest Less: Executory Costs (if paid)

114,405,210 1,700,000

Principal Outstanding

$

143,557,218

The University of West Georgia's fiscal year 2013 expense for rental of real property and equipment under operating leases was $342,270.
Note 9. Significant Commitments
The University of West Georgia entered into capital lease agreements with the UWG Real Estate Foundation, Inc. for The Oaks residence hall, Bowdon Hall, and the East Commons Dining facility during fiscal year 2013. However, the certificates of occupancy for these properties were not received prior to June 30, 2013 and, therefore, the capital lease obligations and related assets were not included in the financial statements for fiscal year 2013.

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UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

The remaining principal balances on The Oaks residence hall, Bowdon Hall and the East Commons Dining facility as of June 30, 2013 were $22,334,048, $9,529,375 and $12,175,392, respectively. The future commitments for these capital leases as of June 30, 2013 were as follows:

Capital Leases

Year Ending June 30: 2014 2015 2016 2017 2018 2019 - 2023 2024 - 2028 2029 - 2033 2034 - 2038 2039 - 2043

$

736,250

2,815,868

2,816,082

2,816,082

2,816,082

14,099,644

14,120,104

14,155,128

14,184,779

11,373,743

Total Minimum Lease Payments

$

79,933,762

Less: Interest

35,894,946

Principal Outstanding Note 10. Retirement Plans

$

44,038,816

The University of West Georgia participates in various retirement plans administered by the State of Georgia under two major retirement systems: Employees' Retirement System of Georgia (ERS System) and Teachers Retirement System of Georgia. These two systems issue separate publicly available financial reports that include the applicable financial statements and required supplementary information. The reports may be obtained from the respective system offices. The significant retirement plans that the University of West Georgia participates in are described below. More detailed information can be found in the plan agreements and related legislation. Each plan, including benefit and contribution provisions, was established and can be amended by State law.

Employees' Retirement System of Georgia

The ERS System is comprised of individual retirement systems and plans covering substantially all employees of the State of Georgia except for teachers and other employees covered by the Teachers Retirement System of Georgia. One of the ERS System plans, the Employees' Retirement System of Georgia (ERS), is a cost-sharing multiple-employer defined benefit pension plan that was established by the Georgia General Assembly during the 1949 Legislative Session for the purpose of providing retirement allowances for employees of the State of Georgia and its political subdivisions. ERS is directed by a Board of Trustees and has the powers and privileges of a corporation. ERS acts pursuant to statutory direction and guidelines, which may be amended prospectively for new hires but for existing members and beneficiaries may be amended in some aspects only subject to potential application of certain constitutional restraints against impairment of contract.

- 12 -

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

On November 20, 1997, the Board created the Supplemental Retirement Benefit Plan (SRBP-ERS) of ERS. SRBP-ERS was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of ERS. The purpose of the SRBP-ERS is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC Section 415. Beginning January 1, 1998, all members and retired former members in ERS are eligible to participate in the SRBP-ERS whenever their benefits under ERS exceed the limitation on benefits imposed by IRC Section 415.

The benefit structure of ERS is established by the Board of Trustees under statutory guidelines. Unless the employee elects otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. Members hired on or after July 1, 1982 but prior to January 1, 2009 are "new plan" members subject to the modified plan provisions. Effective January 1, 2009, newly hired State employees, as well as rehired State employees who did not maintain eligibility for the "old" or "new" plan, are members of the Georgia State Employees' Pension and Savings Plan (GSEPS). ERS members hired prior to January 1, 2009 also have the option to change their membership to the GSEPS plan.

Under the old plan, new plan, and GSEPS, a member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 60 or 30 years of creditable service regardless of age. Additionally, there are some provisions allowing for early retirement after 25 years of creditable service for members under age 60.

Retirement benefits paid to members are based upon a formula adopted by the Board of Trustees for such purpose. The formula considers the monthly average of the member's highest 24 consecutive calendar months of salary, the number of years of creditable service, and the member's age at retirement. Post-retirement cost-of-living adjustments may be made to members' benefits provided the members were hired prior to July 1, 2009. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension, at reduced rates, to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.

Member contribution rates are set by law. Member contributions under the old plan are 4% of annual compensation up to $4,200 plus 6% of annual compensation in excess of $4,200. Under the old plan, the University of West Georgia pays member contributions in excess of 1.25% of annual compensation. Under the old plan, these University of West Georgia contributions are included in the members' accounts for refund purposes and are used in the computation of the members' earnable compensation for the purpose of computing retirement benefits. Member contributions under the new plan and GSEPS are 1.25% of annual compensation. The University of West Georgia is required to contribute at a specified percentage of active member payroll established by the Board of Trustees determined annually in accordance with actuarial valuation and minimum funding standards as provided by law. These University of West Georgia contributions are not at any time refundable to the member or his/her beneficiary.

Employer contributions required for fiscal year 2013 were based on the June 30, 2010 actuarial valuation as follows:

Old Plan* New Plan GSEPS

14.90% 14.90% 11.54%

*10.15% exclusive of contributions paid by the employer on behalf of old plan members

- 13 -

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Members become vested after 10 years of service. Upon termination of employment, member contributions with accumulated interest are refundable upon request by the member. However, if an otherwise vested member terminates and withdraws his/her member contributions; the member forfeits all rights to retirement benefits.
Teachers Retirement System of Georgia
The Teachers Retirement System of Georgia (TRS) is a cost-sharing multiple-employer defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide retirement benefits for qualifying employees in educational service. A Board of Trustees comprised of active and retired members and ex-officio State employees is ultimately responsible for the administration of TRS.
On October 25, 1996, the Board created the Supplemental Retirement Benefit Plan of the Georgia Teachers Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to employees covered by TRS whose benefits are otherwise limited by IRC Section 415. Beginning July 1, 1997, all members and retired former members in TRS are eligible to participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415 imposed limitation on benefits.
TRS provides service retirement, disability retirement, and survivor's benefits. The benefit structure of TRS is defined and may be amended by State statute. A member is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service.
Normal retirement (pension) benefits paid to members are equal to 2% of the average of the member's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or fraction thereof by which the member has less than 30 years of service. It is also assumed that certain cost-of-living adjustments, based on the Consumer Price Index, will be made in future years. Retirement benefits are payable monthly for life. A member may elect to receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit. Options are available for distribution of the member's monthly pension, at a reduced rate, to a designated beneficiary on the member's death. Death, disability and spousal benefits are also available.
TRS is funded by member and employer contributions as adopted and amended by the Board of Trustees. Members become fully vested after 10 years of service. If a member terminates with less than 10 years of service, no vesting of employer contributions occurs, but the member's contributions may be refunded with interest. Member contributions are limited by State law to not less than 5% or more than 6% of a member's earnable compensation. Member contributions as adopted by the Board of Trustees for the fiscal year ended June 30, 2013 were 6.00% of annual salary. Employer contributions required for fiscal year 2013 were 11.41% of annual salary as required by the June 30, 2010 actuarial valuation.

- 14 -

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

The following table summarizes the University of West Georgia's contributions by defined benefit plan for the years ending June 30, 2013, June 30, 2012, and June 30, 2011:

Fiscal Year

ERS

Required

Percentage

Contribution

Contributed

TRS

Required

Percentage

Contribution

Contributed

2013 2012 2011

$

36,173

$

31,052

$

15,154

100% 100% 100%

$ 3,783,946 $ 3,248,761 $ 3,158,430

100% 100% 100%

Regents Retirement Plan
Plan Description The Regents Retirement Plan, a single-employer defined contribution plan, is an optional retirement plan that was created/established by the Georgia General Assembly in O.C.G.A. 47-21-1 et.seq. and administered by the Board of Regents of the University System of Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan. An "eligible university system employee" is a faculty member or a principal administrator, as designated by the regulations of the Board of Regents. Under the Regents Retirement Plan, a plan participant may purchase annuity contracts from four approved vendors (AIG-VALIC, American Century, Fidelity, and TIAA-CREF) for the purpose of receiving retirement and death benefits. Benefits depend solely on amounts contributed to the plan plus investment earnings. Benefits are payable to participating employees or their beneficiaries in accordance with the terms of the annuity contracts.
Funding Policy The University of West Georgia makes monthly employer contributions for the Regents Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2013, the employer contribution was 9.24% for the participating employee's earnable compensation. Employees contribute 6% of their earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times.
The University of West Georgia and the covered employees made the required contributions of $2,511,377 (9.24%) and $1,501,474 (6%), respectively.
AIG-VALIC, American Century, Fidelity, and TIAA-CREF have separately issued financial reports which may be obtained through their respective corporate offices.
Georgia Defined Contribution Plan
Plan Description The University of West Georgia participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.

- 15 -

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than $3,500 credited to his/her account, the Board of Trustees has the option of requiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
Contributions Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member.
Total contributions made by employees during fiscal year 2013 amounted to $136,624 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
The Georgia Defined Contribution Plan issues a financial report each fiscal year, which may be obtained from the ERS offices.
Note 11. Risk Management
The University System of Georgia offers its employees and retirees access to four different selfinsured healthcare plan options. For the University System of Georgia's Plan Year 2013, the following healthcare options were available:
Blue Choice HMO plan (Blue Cross Blue Shield) HSA Open Access POS plan (Blue Cross Blue Shield) Open Access POS plan Kaiser Permanente HMO plan
The University of West Georgia and participating employees and retirees pay premiums to either of the self-insured healthcare plan options to access benefits coverage. The respective self-insured healthcare plan options are included in the financial statements of the Board of Regents of the University System of Georgia - University System Office. All units of the University System of Georgia share the risk of loss for claims associated with these plans. The reserves for these plans are considered to be a self-sustaining risk fund. The Board of Regents has contracted with Blue Cross Blue Shield of Georgia, a wholly owned subsidiary of WellPoint, to serve as the claims administrator for the self-insured healthcare plan products. In addition to the self-insured healthcare plan options offered to the employees of the University System of Georgia, a fully insured HMO healthcare plan option is also offered to System employees through Kaiser.
The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The University of West Georgia, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
- 16 -

UNIVERSITY OF WEST GEORGIA SELECTED FINANCIAL NOTES JUNE 30, 2013

EXHIBIT "D"

A self-insured program of professional liability for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund.
Note 12. Post-Employment Benefits Other Than Pension Benefits
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 20-3-31, the Board of Regents of the University System of Georgia has established group health and life insurance programs for regular employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees of the University System of Georgia eligible for retirement or that become permanently and totally disabled to continue as members of the group health and life insurance programs. The policies of the Board of Regents of the University System of Georgia define and delineate who is eligible for these post-employment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia pay the employer portion for group insurance for affected individuals. With regard to life insurance, the employer covers the total cost for $25,000 of basic life insurance. If an individual elects to have supplemental, and/or, dependent life insurance coverage, such costs are borne entirely by the employee.
The Board of Regents Retiree Health Benefit Plan is a single-employer, defined benefit plan. Financial statements and required supplementary information for the Plan are included in the publicly available Consolidated Annual Financial Report of the University System of Georgia. The University pays the employer portion of health insurance for its eligible retirees based on rates that are established annually by the Board of Regents for the upcoming plan year. For the 2013 plan year, the employer rate was between 70-75% of the total health insurance cost for eligible retirees and the retiree rate was between 25-30%.
As of June 30, 2013, there were 456 employees who had retired or were disabled that were receiving these post-employment health and life insurance benefits. For the year ended June 30, 2013, the University of West Georgia recognized as incurred $1,999,934 of expenditures, which was net of $920,779 of participant contributions.
Note 13. Affiliated Organizations
The University of West Georgia Foundation, Inc. and the UWG Real Estate Foundation, Inc. are legally separate, tax exempt organizations whose activities primarily support the University of West Georgia. These affiliated organizations are considered potential component units of the State of Georgia in accordance with GASB Statement No. 61, The Financial Reporting Entity: Omnibus - an amendment of GASB Statements No. 14 and No. 34, and GASB Statement No. 39, Determining Whether Certain Organizations are Component Units. Therefore, the financial statements of the affiliated organizations are not included in these financial statements. Copies of the financial statements for the affiliated organizations may be obtained from University of West Georgia.

- 17 -

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SUPPLEMENTARY INFORMATION - 19 -

UNIVERSITY OF WEST GEORGIA BALANCE SHEET (STATUTORY BASIS)
BUDGET FUND JUNE 30, 2013
ASSETS
Cash and Cash Equivalents Accounts Receivable
Federal Financial Assistance Other Prepaid Expenditures Inventories
Total Assets
LIABILITIES AND FUND EQUITY
Liabilities Accrued Payroll Encumbrances Payable Accounts Payable Unearned Revenue Funds Held for Others Other Liabilities
Total Liabilities
Fund Balances Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Uncollectible Accounts Receivable Tuition Carry-Over Inventories Unreserved Surplus
Total Fund Balances
Total Liabilities and Fund Balances

SCHEDULE "1"

$

26,190,087.53

425,991.13 2,541,081.31
120,073.52 160,377.17

$

29,437,610.66

$

221,809.43

19,334,916.72

1,264,143.50

3,191,842.78

65,628.86

32,165.39

$

24,110,506.68

$

1,890,700.33

792,968.69

294,008.00

536,585.30

1,683,284.97

89,926.24

39,630.45

$

5,327,103.98

$

29,437,610.66

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 20 -

UNIVERSITY OF WEST GEORGIA SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT (STATUTORY BASIS)
BUDGET FUND YEAR ENDED JUNE 30, 2013

SCHEDULE "2"

REVENUES
State Appropriation State General Funds
Other Funds
Total Revenues
ADJUSTMENTS AND PROGRAM TRANSFERS
CARRY-OVER FROM PRIOR YEARS
Transfers from Reserved Fund Balance
Total Funds Available
EXPENDITURES
Public Service/Special Funding Initiative Teaching
Total Expenditures
Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved Unreserved
ADJUSTMENTS
Prior Year Payables/Expenditures Prior Year Receivables/Revenues Unreserved Fund Balance (Surplus) Returned
to Board of Regents - University System Office Year Ended June 30, 2012
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30
SUMMARY OF FUND BALANCE
Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Uncollectible Accounts Receivable Tuition Carry-Over Inventories
Total Reserved
Unreserved Surplus
Total Fund Balance

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$

42,958,082.00 $

42,958,082.00 $

104,998,817.00

101,841,042.81

$

147,956,899.00 $

144,799,124.81 $

0.00

0.00

0.00 -3,157,774.19
-3,157,774.19
0.00

0.00

4,585,795.02

$

147,956,899.00 $

149,384,919.83 $

4,585,795.02 1,428,020.83

$

503,020.00 $

503,020.00 $

147,453,879.00

144,115,882.14

$

147,956,899.00 $

144,618,902.14 $

$

0.00 $

4,766,017.69 $

0.00 3,337,996.86
3,337,996.86
4,766,017.69

5,107,250.86 21,359.93

79,134.72 -39,504.27

-21,359.93 -4,585,795.02

$

5,327,103.98

$

1,890,700.33

792,968.69

294,008.00

536,585.30

1,683,284.97

89,926.24

$

5,287,473.53

39,630.45

$

5,327,103.98

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 21 -

UNIVERSITY OF WEST GEORGIA STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE
(STATUTORY BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2013

Public Service/Special Funding Initiative State Appropriation State General Funds
Teaching State Appropriation State General Funds Other Funds
Total Teaching
Total Operating Activity

Original Appropriation

Amended Appropriation

Final Budget

Current Year Revenues

$

0.00 $

0.00 $

503,020.00 $

503,020.00

$

43,054,584.00 $

43,054,584.00 $

42,455,062.00 $

42,455,062.00

89,840,733.00

89,840,733.00

104,998,817.00

101,841,042.81

$ 132,895,317.00 $ 132,895,317.00 $ 147,453,879.00 $ 144,296,104.81

$ 132,895,317.00 $ 132,895,317.00 $ 147,956,899.00 $ 144,799,124.81

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 22 -

SCHEDULE "3"

Funds Available Compared to Budget

Prior Year

Adjustments and

Total

Carry-Over

Program Transfers

Funds Available

Variance Positive (Negative)

Expenditures Compared to Budget

Variance

Actual

Positive (Negative)

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

$

0.00 $

0.00 $

503,020.00 $

0.00 $

503,020.00 $

0.00 $

0.00

$

0.00 $

4,585,795.02

$ 4,585,795.02 $

371.10 $ -371.10

42,455,433.10 $ 106,426,466.73

0.00 $ 148,881,899.83 $

371.10 $ 1,427,649.73

42,422,568.54 $ 101,693,313.60

1,428,020.83 $ 144,115,882.14 $

32,493.46 $ 3,305,503.40
3,337,996.86 $

32,864.56 4,733,153.13
4,766,017.69

$ 4,585,795.02 $

0.00 $ 149,384,919.83 $

1,428,020.83 $ 144,618,902.14 $

3,337,996.86 $

4,766,017.69

- 23 -

UNIVERSITY OF WEST GEORGIA STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE
(STATUTORY BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2013

Public Service/Special Funding Initiative State Appropriations State General Funds
Teaching State Appropriation State General Funds Other Funds
Total Teaching
Total Operating Activity
Prior Year Reserves Not Available for Expenditure Inventories Uncollectible Accounts Receivable

Beginning Fund Balance/(Deficit)
July 1

Fund Balance Carried Over from
Prior Period as Funds Available

Return of Fiscal Year 2012
Surplus

Prior Period Adjustments

$

0.00 $

$

21,359.93 $

4,585,795.02

$

4,607,154.95 $

$

4,607,154.95 $

76,591.20 444,864.64

0.00 $
0.00 $ -4,585,795.02 -4,585,795.02 $ -4,585,795.02 $
0.00 0.00

0.00 $

0.00

-21,359.93 $ 0.00
-21,359.93 $
-21,359.93 $

-19,529.52 59,159.97
39,630.45
39,630.45

0.00 0.00

0.00 0.00

Budget Unit Totals

$

5,128,610.79 $

-4,585,795.02 $

-21,359.93 $

39,630.45

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 24 -

SCHEDULE "4"

Other Adjustments

Early Return Fiscal Year 2013
Surplus

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

Ending Fund Balance/(Deficit)
June 30

Analysis of Ending Fund Balance

Reserved

Surplus/(Deficit)

Total

$

0.00 $

$

-13,335.04 $

-91,720.66

$ -105,055.70 $

$ -105,055.70 $

13,335.04 91,720.66

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $

0.00

0.00 $ 0.00
0.00 $
0.00 $

32,864.56 $ 4,733,153.13
4,766,017.69 $
4,766,017.69 $

0.00 $ 4,700,592.44

0.00 $ 4,660,961.99

4,700,592.44 $ 4,660,961.99 $

4,700,592.44 $ 4,660,961.99 $

0.00 $ 39,630.45

0.00 4,700,592.44

39,630.45 $ 4,700,592.44

39,630.45 $ 4,700,592.44

0.00 0.00

0.00 0.00

89,926.24 536,585.30

89,926.24 536,585.30

0.00 0.00

89,926.24 536,585.30

0.00 $

4,766,017.69 $

5,327,103.98 $ 5,287,473.53 $

39,630.45 $ 5,327,103.98

Summary of Ending Fund Balance Reserved
Department Sales and Services Indirect Cost Recoveries Technology Fees Uncollectible Accounts Receivable Tuition Carry-Over Inventories Unreserved Surplus
Total Ending Fund Balance - June 30

$ 1,890,700.33 792,968.69 294,008.00 536,585.30
1,683,284.97 89,926.24
$
$ 5,287,473.53 $

$ 1,890,700.33 792,968.69 294,008.00 536,585.30
1,683,284.97 89,926.24

39,630.45

39,630.45

39,630.45 $ 5,327,103.98

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UNIVERSITY OF WEST GEORGIA RECONCILIATION OF BUDGET TO GAAP
YEAR ENDED JUNE 30, 2013
Presented below is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
Total Fund Balances - Budget Fund - Non-GAAP Basis (Schedule "1")
Amounts reported for Business-Type Activities in the Statement of Net Position are different because:
Capital Assets used in Business-Type Activities are not reported in the Budget Fund.
Uncollectible accounts receivable are reported as an asset and reserved fund balance in the Budget Fund and as a contra-asset account on the Statement of Net Position.
Funds placed on deposit with the Georgia State Financing and Investment Commission for use in capital outlay projects are reported as an outlay in the Budget Fund, but are included as a prepaid item on the Statement of Net Position.
Other prepaid items recognized on the Statement of Net Position, but are not reported in the Budget Fund.
GAAP Intraunit offsets recognized on the Statement of Net Position, but are not reported in the Budget Fund.
Other miscellaneous items recognized on the Statement of Net Position, but are not reported in the Budget Fund.
Agency Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Agency Fund Activity
Auxiliary Enterprises Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Auxiliary Enterprises Fund Activity
Loan Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Loan Fund Activity
Student Activities Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Student Activity Fund Activity
The budgetary basis of accounting implemented by the State of Georgia recognizes expenditures when encumbered. The following adjustments were made to eliminate this activity for reporting on the Statement of Net Position. Payables reported in the Budget Fund that are based on encumbrances are eliminated for GAAP reporting. Payables for goods and services provided in the current fiscal year reported in the Budget Fund as encumbrances payable are reported as accounts payable for GAAP reporting. Reimbursement from grantors reported as revenues in the Budget Fund that are for expenditures based on encumbrances are deferred for GAAP reporting. Total Net Effect of Encumbrance Activity
Certain Liabilities are not due and payable in the current period and therefore are not reported as liabilities in the Budget Fund. Capital Leases Payable Compensated Absences Payable Contracts Payable Total Liabilities
Net Position of Business-Type Activities (Exhibit "A")
The supplementary information presented on Schedules 1, 2, 3 and 4 was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework. The information was derived from, and relates directly to, the same information used to prepare the financial statements. However, the budgetary statutes and regulations of the State of Georgia require reporting of certain information that is not in accordance with generally accepted accounting principles. Presented on this schedule is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
- 27 -

SCHEDULE "5"

$

5,327,103.98

258,736,231.00

-536,585.30

$

2,776,797.57

-2,776,797.57

$

22,421,177.37

-889,766.40

$

2,371,639.61

-36.57

$

1,537,926.30

-181,342.36

1,600,000.00 195,596.64 204,461.84 1,211.96 0.00
21,531,410.97 2,371,603.04 1,356,583.94

$

19,334,916.72

-1,404,838.05 -1,462,623.74

16,467,454.93

$ -143,557,218.00 -2,908,790.00 -388,484.00

-146,854,492.00

$ 160,400,581.00

UNIVERSITY OF WEST GEORGIA RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2013

Totals per Annual Supplement

Accruals June 30, 2013 June 30, 2012

Compensated Absences June 30, 2013 June 30, 2012

Prepaid Travel June 30, 2013 June 30, 2012

Nursing Initiative Travel Reimbursements

Columbus State University

Derico,

Sherika

Richter,

Sally

Dalton State College

Ward,

Gail

South Georgia College

Carter,

Jamie

Clement,

Susan

Valdosta Sate University

Pirkle,

Darlene

Adjustments Durr, Moon, Reed, Sethna, Silhan, Wallace, Students

Jeff Lee Traci Beheruz Elisabeth Holly

Shared Services on Jointly Staffed Personnel

Atlanta Metropolitan College

Rollings,

Meda

Clayton State Crafton,

Michael

Columbus State Derico, Richter, Ward,

Sheriko Sally Gail

Darton State College

Rollings,

Meda

Georgia Gwinnett College Student

Georgia Highlands College

Barbour,

Connie

Georgia Perimeter

Chilluffo,

Ronald

Georgia Southern University

Chibbaro,

Julia

DeFoor,

Leanne

SCHEDULE "6"

SALARIES

TRAVEL

$ 69,244,138.15 $ 1,382,456.96

264,574.55 -260,062.55

5,305.54 -7,477.68

2,702,081.43 -2,629,447.65

-25,067.00 21,159.16

36.79 -834.78 1,190.00
-78.00 509.13 -1,237.50 -862.00

500.00 333.00
1,019.84
457.00 457.00
500.00

3,229.50
-211,235.38
9,000.00 9,000.00 4,925.00
-2,826.00
7,500.00
10,800.00
-15,023.01
-3,000.00 -10,656.00

- 28 -

UNIVERSITY OF WEST GEORGIA RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2013

Georgia State University

Hodges,

Charles

Jett,

Christopher

Overfield,

Denise

Reynold,

Rebecca

Georgia Institute of Technology

Hild,

Matthew

Osbeck,

Lisa

Gordon State College

Helvig,

Ashley

Kennesaw State University

Anderson,

Raeda

Joyce,

Pam

Patterson,

Mark

Sumner,

Melanie

North Georgia College

Moore,

Amy

University of Georgia

Byrd,

Joshua

University of West Georgia Foundation

Childers,

Nolan

Denney,

John

Dorberth,

Reinhold

Folds,

Danny

Gaddie,

Christopher

Garner,

Nickolas

Grady,

Daniel

Harmon,

Donald

Keener,

John

Stuart,

William

True,

Ty

Wiley,

James

Wright,

Ian

Valdosta State University

Pirkle,

Darlene

Employee Awards Bearden, Bird, Carroll, Crews, Hall, Halonen-Rollins, Haynes, Hodges, Kassis, Lamendola, Marbotto, Murphy, O'Connor, Pearson, Prince, Teitelbaum, Thompson, Wei, Zachary, Students

Billy Bruce Britney Jo Tammy Susan Minna Christian Charles Mary John Matias James Karen Tara Bradley Emily Sandra Yujie Mary-Kathryn

Rounding Variance

- 29 -

SCHEDULE "6"

SALARIES

TRAVEL

$

-10,692.00

9,694.66

-800.00

-3,552.00

-11,840.00 -36,064.02

-1,560.93

7,608.75 2,531.25 2,992.67
292.23

5,072.50

-1,507.10

-93.20 -171.99
-72.50 -165.75 -135.52
-94.77 -59.32 -110.57 -145.00 -243.24 -109.40 -149.88 -84.24

5,000.00

-200.00 -1,000.00
-100.00 -100.00 -1,000.00 -2,500.00 -1,000.00 -3,500.00 -1,000.00 -100.00 -100.00 -1,000.00 -100.00 -100.00 -2,500.00 -300.00 -1,000.00 -2,000.00 -1,000.00 -1,950.00
-0.31 $

0.18

$ 69,066,712.00 $ 1,379,644.00

SECTION II FINDINGS, QUESTIONED COSTS AND OTHER ITEMS

UNIVERSITY OF WEST GEORGIA SCHEDULE OF FINDINGS, QUESTIONED COSTS AND OTHER ITEMS
YEAR ENDED JUNE 30, 2013
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
No matters were reported.
FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
No matters were reported.
OTHER ITEMS (NOTED FOR MANAGEMENT'S CONSIDERATION)
INCOMPLETE YEAR END CONTRACTS AND RETAINAGES PAYABLE The University did not include all contracts and retainages payable in the Statement of Net Position for Construction in Progress, resulting in an understatement of Capital Assets and Contracts Payable. The auditor recommends that the University implement policies and procedures to perform a construction contract analysis to ensure that all projects and payables associated with contracts are included at year end.
POTENTIAL LIABILITY During the fiscal year, the University discovered an error in its methodology for the calculation of Satisfactory Academic Progress of students receiving Federal Student Financial Assistance. The University has self-reported the miscalculations to the U. S. Department of Education, which is in the process of evaluating the information provided. At June 30, 2013, the liability for this error is not reasonably determinable.
ERRORS NOTED ON THE FISCAL OPERATIONS REPORT AND APPLICATION TO PARTICIPATE (FISAP) A comparison of items reported on the FISAP submitted to the U. S. Department of Education to documentation maintained by the University revealed several errors. The University should implement adequate controls to ensure that all reports submitted to the U. S. Department Education are accurately completed and supported by the accounting records.
FAILURE TO RECONCILE THE FEDERAL DIRECT LOAN PROGRAM The University did not follow the required monthly reconciliation procedures when it began participation in the Direct Loan program. Responsibility was not assigned and procedures were not established to ensure the Direct Loan program was properly reconciled each month. The University should establish procedures and assign responsibility for the monthly and yearly reconciliation of the Federal Direct Loan program. The University's financial aid and business office should maintain their internal records in such a way that they can prepare for the monthly reconciliation. The University should ensure it follows guidelines detailed in the Federal Direct Loan School Guide to ensure compliance with Federal Direct Loan program requirements.