STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
I
VALDOSTA TECHNICAL COLLEGE VALDOSTA, GEORGIA
INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES
FOR THE FISCAL YEAR ENDED JUNE 30, 2008
Russell W. Hinton State Auditor

VALDOSTA TECHNICAL COLLEGE - TABLE OF CONTENTS -

INDEPENDENT ACCOUNTANT'S REPORT ON APPLYING AGREED-UPON PROCEDURES

EXHIBITS

A SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT

1

B STATEMENT OF PROGRAM REVENUES AND EXPENDITURES BY FUNDING

SOURCE COMPARED TO BUDGET

2

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
December 9, 2008

Members ofthe State Board Technical and Adult Education Members ofthe Local Board of Directors
and Honorable F. D. Toth, Interim President Valdosta Technical College
Independent Accountant's Report on Applying Agreed-Upon Procedures
Ladies and Gentlemen:
We have performed the procedures enumerated below, which were agreed to by the College and the Administrative Central Office (Oversight Unit) ofthe Department ofTechnical and Adult Education, solely to assist you in assessing the accuracy ofthe annual financial statement information reported to the Administrative Central Office by the College for inclusion in the State of Georgia's Comprehensive Annual Financial Report (CAFR) and Single Audit Report; and to assist you in assessing the accuracy of budget basis information provided in the Summary Budget Comparison and Surplus Analysis Report and Statement ofProgram Revenues and Expenditures by Funding Source Compared to Budget, which is attached as Exhibits A and B, respectively. Valdosta Technical College's management is responsible for the financial information reported to the Administrative Central Office of the Department of Technical and Adult Education. This agreedupon procedures engagement was conducted in accordance with attestation standards established by the American Institute ofCertified Public Accountants. The sufficiency ofthese procedures is solely the responsibility of the parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.
1. Review selected balance sheet items reported on the annual financial statement worksheets (cash, accounts receivable, accounts payable, deferred revenues, net assets). Confirm that these items have adequate supporting documentation and are properly reconciled to the College's general ledger.
We did not note any exceptions as a result of our procedures.

2. Obtain the College's GAAP basis worksheets for Statement ofNet Assets and Statement of Revenues, Expenses and Changes in Net Assets (SRECNA) information that was submitted for inclusion in the State's CAFR and Single Audit. Utilizing test scripts, confirm that financial information presented in these worksheets properly support activity reported in the College's accounting records.
We did not note any exceptions as a result of our procedures.
3. Obtain the College's worksheets for financial statement note disclosure information submitted for inclusion in the State's CAFR and Single Audit. Utilizing notes worksheets and other supporting documentation confirm that note disclosures related to Cash, Investments, Accounts Receivable, Capital Assets, Long-Term Debt, Lease Obligations and Retirement Plans have been properly reported.
We did not note any exceptions as a result of our procedures.
4. Review the College's year end GAAP basis journal entries. Obtain documentation for GAAP journal entries and confirm that the entries were posted to the College's annual financial statement worksheets.
The College duplicated the capitalization of current year building additions by $86,466.50 within their year-end GAAP entries. Building additions of $86,466.50 were capitalized as Construction in Progress in the prior year. The College reclassified the Construction in Progress accurately after the building was completed but included this building addition in their GAAP entry for current year additions as well which resulted in the duplication.
5. Confirm that State Appropriation revenues, receivables and remittances ofprior year surplus balances have been properly recorded in the College's financial records. Prior year surplus balances should be netted against State Appropriation revenues in the GAAP basis financial statements; however, prior year surplus balances should be reflected as fund balance adjustments on the Budget basis financial statements.
We did not note any exceptions as a result of our procedures.
6. Obtain listing ofwrite-offrequests for accounts receivable less than $3,000.00 for fiscal year 2008. Confirm that these write-off requests have been approved by the State Accounting Officer and have been posted to the College's financial statements.
We did not note any exceptions as a result of our procedures.
7. Verify that the listing ofsalaries, travel, and professional services reported to the Department of Audits is in accordance with O.C.G.A. 50-6-27 reconciles to amounts recorded in the College's financial statements.
We did not note any exceptions as a result of our procedures.

8. Review the year end Budgetary Statements including the Summary Budget Comparison and Surplus Analysis Report (Exhibit A) and Statement of Revenues and Expenditures by Funding Source Compared to Budget (Exhibit B). Confirm that budget information presented in these statements supports activity reported in the College's accounting records and determine if any budget overexpenditures exist.
The adjustments to Fund Balance for Prior Year Receivables/Revenues on the College's budget basis financial statements was understated by $38,400.63. The College failed to include the write-off of prior years' accounts receivable for student tuition and fees.
The College excluded $185,917.11 of prior year Reserved Fund Balance in the amount reported as Carry-Over from Prior Year - Transfer from Reserved Fund Balance on their budgetary basis financial statements. Both of these omissions on the budgetary basis financial statements were corrected.
9. Obtain documentation for Budget basis reserves reported by the College on the Summary Budget Comparison andSurplus Analysis Report (Exhibit A). Confirm that the reserves are properly documented, valid and appropriate.
We did not note any exceptions as a result of our procedures.
10. Review the H.O.P.E. Scholarship Program reconciliation between the College and the Georgia Student Finance Commission. Confirm that information reported to the Georgia Student Finance Commission has been reconciled with H.O.P.E. Scholarship activity reported on the College's financial records.
We did not note any exceptions as a result of our procedures.
11. Review the Schedule of Expenditures of Federal Awards information submitted by the College for inclusion in the Statewide Single Audit. Confirm that the information is properly presented and supported by the College's accounting records.
We did not note any exceptions as a result of our procedures.
12. Review capital asset records to ensure that (1) subsidiary ledgers are appropriately reconciled to the ledgers, (2) capitalization thresholds are being properly followed, and (3) a complete annual physical equipment inventory is being conducted and that issues noted during the physical inventory are being properly addressed by management.
We did not note any exceptions as a result of our procedures.
13. Review bank reconciliations during the year under review to ensure that management is preparing them timely and that reconciling items are being addressed by management timely and in an appropriate manner.
We did not note any exceptions as a result of our procedures.

These agreed-upon procedures do not constitute an audit of the financial statements or any part thereof, the objective ofwhich is to express an opinion on the financial statements or a part thereof. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.
This report is intended solely for the information and use of the specified users listed above and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~n~~,~~ State Auditor
RWH:as

EXHIBITS

VALDOSTA TECHNICAL COLLEGE SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
YEAR ENDED JUNE 30, 2008

EXHIBIT"A"

REVENUES
State Appropriation State General Funds
Federal Funds Other Funds
Total Revenues
CARRY-OVER FROM PRIOR YEAR
Transfer from Reserved Fund Balance
Total Funds Available
EXPENDITURES
Adult Literacy Economic Development Technical Education
Total Expenditures
Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved
ADJUSTMENTS
Prior Year Payables/Expenditures Prior Year Receivables/Revenues Refunds to Grantors
Federal Financial Assistance Returned to Georgia Department of Technical and Adult Education Year Ended June 30, 2007 Other
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30

BUDGET

ACTUAL

VARIANCEFAVORABLE {UNFAVORABLE)

$ 8,650,266.00 $ 8,650,266.00 $

1,023,296.87

939,622.49

6,978,791.00

5,011,085.45

$ 16,652,353.87 $ 14,600,973.94 $

0.00 -83,674.38 -1,967, 705.55
-2,051,379.93

0.00

680,990.12

$ 16,652,353.87 $ 15,281,964.06 $

680,990.12 -1,370,389.81

$

789,519.00 $

771,443.62 $

715,753.00

485,954.72

15,147,081.87

12,963,541.08

$ 16,652,353.87 $ 14,220,939.42 $

$

0.00 $ 1,061,024.64 $

18,075.38 229,798.28 2,183,540.79
2,431,414.45
1,061,024.64

735,314.56

316.56 -29,099.13

-336.47 -420.14 -680,990.12
$ 1,085,809.90

SUMMARY OF FUND BALANCE
Reserved Live Works Projects Prior Year Local Funds Sales and Services Technology Fees Inventories
Total Fund Balance

$

141,678.08

13,372.22

177,940.35

699,251.42

53,567.83

$ 11085,809.90

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VALDOSTA TECHNICAL COLLEGE STATEMENT OF PROGRAM REVENUES ANO EXPENDITURES BY FUNDING SOURCE COMPARED TO BUDGET
YEAR ENDED JUNE 30, 2008

Adult Literacy State Appropriation State General Funds Federal Funds Other Funds
Totsl Adult Literacy

Original Appropriation

Final Budget

Current Year Revenues

Funds Available Com12ared to Budget

Prior Year Carry-Over

Total Funds Available

Variance Positive (Negative)

$

0.00 $

511,057.00 $

511,057.00 $

0.00 $

511,057.00 $

0.00

0.00

225,962.00

225,962.00

0.00

225,962.00

0.00

0.00

52 500.00

45 771.00

0.00

45 771.00

-6 729.00

$

0.00 $

789,519.00 $

782,790.00 $

0.00 $

782,790.00 $

-6,729.00

Economic Development Other Funds
Technical Education State Appropriation State General Funds Federal Funds Other Funds
Total Technical Education

$

0.00 $

715 753.00 $

707 470.42 $

0.00 $

707 470.42 $

-8 1282.58

$

8,139,209.00 $

8,139,209.00 $

8,139,209.00 $

797,334.87

797,334.87

713,660.49

6 210 538.00

6 210 538.00

4 257 844.03

$

15147 081.87 $

15 147 081.87 $

13110 713.52 $

0.00 $ 0.00 680 990.12
680 990.12 $

8,139,209.00 $ 713,660.49
4 938 834.15

0.00 -83,674.38 -1,271,703.85

13 791 703.64 $ -1 355 378.23

Grand Totsls. All Programs

$

15,147,081.87 $

16,652,353.87 $

14,600,973.94 $

680,990.12 $

15,281,964.06 $ -1 ,370,389.81

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EXHIBIT"B"

Exe!ndttures Coml!!red to Budget

Variance

Positive

Actual

(Negative)

Actual Funds Available
Over/(Under) Expenditures

Prior Period Adjustments

Other Adjustments

Program Fund
Balances

Transfers

Program Fund Balances

Reserve

Surplus

Total Fund Balance

$ 511,057.00 $

0.00 $

225,962.00

0.00

34424.62

18,075.38

$

s n1 ,443.82

18,075.38 $

0.00 $ 0.00 11346.38
11,346.38 $

0.00 $ 0.00 0.00
0.00 $

0.00 $ 0.00 0.00
0.00 $

0.00 $ 0.00 11 346.38
11,346.38 $

0.00 $ 0.00 0.00
0.00 $

0.00 $ 0.00 11 346.38
11,346.38 $

0.00 $ 0.00 0.00
0.00 $

0.00 0.00 11,346.38
11 346.38

$ 485 954.72 $ 229 798.28 $

221 515.70 $

4.49 $

0.00 $ 221 520.19 $

0.00 $ 221 520.19 $

0.00 $ 221520.19

$ 8,133,992.72 $

5,216.28 $

713,660.49

83,674.38

4,115,887.87 2 094,650.13

$ 12963541.08 $ 2.183 540.79 $

5,216.28 $ 0.00
822,946.28
828162.56 $

0.00 $ 0.00 -28,787.06
-28,787.06 $

$ 14,220,939.42 $ 2,431,414.45 $ 1,061,024.64 $ -28,782.57 $

0.00 $ 0.00 0.00
0.00 $

s 5,216.28
0.00 794159.22
799 375.50 $

-5,216.28 $ 0.00
5,216.28
0.00 $

0.00 $ 0.00 799,375.50
799 375.50 $

0.00 $ 0.00 0.00
0.00 $

0.00 0.00 799375.50
799,375.50

0.00 $ 1,032,242.07 $

0.00 $ 1,032,242.07 $ ____o_.oo_ s 1,032,242.01

Unexpendable Reserves Inventories

53567.83 $ 1 085 809.90

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