Management report, Swainsboro Technical College, Swainsboro, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

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MANA.GtMENT REPORT ,:

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AN ORGANIZATIONAL UNIT OF THE STATE OEGEORGIA

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YEAR"ENDEo, JUNE 30, 2002

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\Russell W.. Hinton

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Stat~ Auditor

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SWAINSBORO TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMIITAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

Rus!>u.1. \V. H1N roN
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 W.1!.hmgton Street. S W., Suite 214 Atlanta, Georgia 30334-8400
September 17, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Donald Speir, President Swainsboro Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Swainsboro Technical College. Accordingly, the financial statements and compliance activities of Swainsboro Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Swainsboro Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of Swainsboro Technical College and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
w.~

RWH:as

State Auditor

SELECTED FINANCIAL INFORMATION

SWAINSBORO TECHNICAL COLLEGE
ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND
YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - JULY 1. 2001
Reserved Surplus
ADDmONS
Adjustments to Pnor Year's Accounts Payable Excess of Funds Available over Expenditures
Exh1b1t"B" Pnor Year's Checks Voided
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30. 2001
Adjustments to Prior Year's Accounts Receivable
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Educabon - Administrative Central Office
Reserved Fund Balance Carried Over from Pnor Year as Funds Available
FUND BALANCE - JUNE 30. 2002
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance For Continuation of Program For Refund to Grantor Agency Georgia Department of Technical and Adult Educabon - Adm1nistratrve Central Office Other Live Work Projects PnorYearLocalFunds
Surplus
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"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

52.057 69

5,980.26 $

0 83

$

58,037 95 $

0 83

$

-243.15 $

0 00

82,247.79 -2645

$

81 978.19 $

0.00

$

5,980 26 $

0.83

-476 32

164.04

51,80965

$

57 477 63 $

0 83

$

82,538 s1 s =-=====o=o=o

$

2,368 46

397 00 465 11 29,265 31 46,855 83

$

79,351 71

3186 80 $

000

$

82,538 51 s ===~o~o~o

SWAINSBORO TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants Job Training Partnership Act Capital Outlay
Excess of Funds Available over Expenditures

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 4,015,915.00 $ 4,009,637.08 $

2,199,870.58 1,578,497.95

1,073,778.00

997,303.21

$ 7,289,563.58 $ 6,585,438.24 $

-6,277.92 -621,372.63
-76 474.79
-704,125.34

0.00

51,809.65

51,809.65

$ 7,289,563 58 $ 6,637,247.89 $ _ _ _-6.:.5;;.;;2;.:.;,3;;.;1.:.5,;,;;.6~9

$ 4,421,271.07 $ 4,247,240.48 $

1,710,473.70 1,321,893.35

1,012,167.81

873,669.60

89,475.00

56,020.67

56,176.00

56,176.00

174,030.59 388,580.35 138,498.21
33,454.33 0.00

$ 7,289,563.58 $ 6,555,000.10 $ _ _ _734;..;,.:_;,5:..:;6.:.3;..;.4.:.8

$ 82,247 79 $ =-=8=2=,2=4=7=7._9

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SWAINSBORO TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT "C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002
Unidentified Variance

SALARIES

TRAVEL

$

4,055,094.98 $ 91,739.38

-42,027.94 38,154.23

-344,764.85 411,835.18
-451.21

$

4,117,840.39 $ 91,739.38

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