Management report, South Georgia Technical Institute, Americus, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1997

MANAGEMENT REPORT SOUTH GEORGIA TECHNICAL INSTITUTE
AMERICUS, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30,1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

SOUTH GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

2

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

3

C

"B" LOTTERY FOR EDUCATION

4

D RECONCILIATION OF SALARIES AND TRAVEL

5

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 21, 1997

Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Jon Johnson, President South Georgia Technical Institute
Ladies and Gentlemen:
As part of our audit of the statutory basis financial statements ofthe State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1997, we have performed certain audit procedures at South Georgia Technical Institute. Accordingly, the financial statements and compliance activities of South Georgia Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of South Georgia Technical Institute as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use ofmanagement of South Georgia Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,

CLV:jy

Claude L. Vickers State Auditor

SELECTED FINANCIAL INFORMAnON

SOUTH GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 3D. 1997

EXHIBIT "A"

FUND BALANCE - JULY 1. 1996
Reserved Unreserved
Designated Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
ExhibitlB"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Retumed to Georgia Department ofTechnical and Adult Education - Administrative Central Office Year Ended June 30, 1996
Adjustments to Prior Year's Accounts Receivable Refunds to Grantors
Georgia Department of Technical and Adult Education - Administrative Central Office Federal Financial Assistance
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"Bu
LOTIERYFOR EDUCATION

TOTAL

$

73,631.26

$

73,631.26

1,765.40 $

50.88

1,816.28

$

75,396.66 $

50.88 $

75,447.54

$

4,812.31 $

159.03 $

4,971.34

21,617.14

21,617.14

$

26,429.45 $

159.03 $

26,588.48

$

1,765.40 $

1.10

30.10

17,077.33

$

18,873.93 $

50.88 $

1,816.28 1.10

50.88 $

30.10 17,077.33 18,924.81

FUND BALANCE - JUNE 30. 1997

$

82,952.18 $

159.03 $ ===83:=!:,=.11::;1,;;;;.2.1...

SUMMARY OF FUND BALANCE
Reserved Inventories Live Work Projects
Surplus

$

50,455.45

$

50,455.45

20,909.65

20,909.65

11,587.08 $

. :. :15::.:;9::.::.0;,:. 3

11,746.11

$

82,952.18 $

159.03 $

83,111.21

=================

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SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
nAn DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30,1997

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 4,960,140.00 $ 4,960,131.84 $

873,198,00

772,839.71

1,562,140,00

1,379,771.60

$ 7,395,478.00 $ 7,112,743.15 $

-8.16 -100,358.29 -182,368.40
-282,734.85

0,00

17,077.33

17,077,33

$ 7,395,478.00 $ 7,129,820.48 $ _ _.:;-2;.;.65,;.,:,6,;.;5;.;.,7.;.,;.5;:;.,.2

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act

$ 4,363,736.00 $ 4,352,209.81 $

2,185,882.00 2,012,496.31

548,070.00

54.5,314.01

297,790.00

198,183.21

11,526.19 173,385.69
2,755.99 99,606.79

Excess of Funds Available over Expenditures

$ 7,395,478.00 $ 7,108,203.34 $ - - - -28"7,2-74-.6-6

$

21,617.14 $ ======2=1=,=,6=:1=7.:=14=

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SOUTH GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1997

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$

38,100.00 $

- - - - - - 38,100,00 $

0.00

EXPENDITURES Equipment-Technical Institutes

$

38,100.00 $

38,100.00 $

....;.0_.0_0

Excess of Funds Available over Expenditures

$

0.00 $=====0..0...:::0

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SOUTH GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 3D. 1997

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 1997 June 30, 1996

SALARIES
$ 3,749,983.43 $

TRAVEL 47,442.45

9,361.72 -6,393.60

$ 3,752,951.55 $

47,442.45

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