Management report, Sandersville Technical College, Sandersville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2002

J

r

r--,A

A Boo

.,,-- / '

,RI

Vv S?.

':
I I,

L

) , Il

i

/,
\

r

'(

('

-J I
{ C
i'
'I I,

\I
I
(,
I

' i
,.-
,s.
, f\

; "
'\ ,
J _)

/ I

\
I

).,

(

'-' /

,1

I,

(

.!.\ ~

'
. (

,)

(

}

J /

J I

" ')\

I I'

1/'
/U

---- !.: l



J\.../,,.

\.
1' I

I,...
) 1.,-

F..__,,.
,)
/ ~

,I /
(/

I, I

I

,

I I

'\ (

\

/
r'
,I

["

'

'

j

\

I

) I '-, , -,.. \

,

~r-

('

I

,- '- L, 'I

1\ I

, J

I

,'

s.

{
I

'

C I

\ /

\

j
.r

,1

"

I')
.I

I

,,

,,.

\

I

\{



\,

-

I
'

~ J

I

I

(

~MANAGEMENT REPORT;

.'i_.-.J'

'I,

~

/
SANDERSVILLE ,TECHNICAL COLLEGE

V

,SANDER,SVILLE, GEORGIA . s

I'

I

I I \.....

,

I



'

/'

./

-J~
'

, '

,

\

I

,' 'I I

c..

'

J

J

l

'

'

' '

I

,, /

\

'

AN ORGANIZATIONAL'UNIT OF THE,STATE OF'GEGRGIA

\

I
~ ),



, 1-\

-{

\;

. ,I

.,

YEA1R ENDED JUNE 30, 2002"

1'



, ~1') ,
i --,

/JI
'
f ' '\

I

,' : / .....

r1

f

--,'l

',
\.

" '

r, \,'

\.

,r

/

'
.,,

J

I .,I

Russell

w.

,
Hinton

/

1:
\ (

'.
r
(' rj ~--

J.
'
\

,, ,
- , .___

'.

''

'1 ~tate Auditor

' I
'

(

r

I
,.,

!J

,

I,

\

. \

'1
...,

'' ,.,,
(

/ ',

,,'-.,'

/ \'

...,

I

('"
"

\,

' (
' '
'-1
" .
) I

J
./'
l..
v
l
L.
/
,l f
'
v' '
J..

SANDERSVILLE TECHNICAL COLLEGE MANAGEMENT REPORT -TABLE OF CONTENTS-

Page LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITTJRES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

W. R11"iSl,.LL

H111,ToN

STATE AUDITOR

(4041 656 2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Wa!.hrngton Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 27, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable John Sterrett, President Sandersville Technical College
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State of Georgia Report of the State Auditor, the financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have performed certain audit procedures at Sandersville Technical College. Accordingly, the financial statements and compliance activities of Sandersville Technical College were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Sandersville Technical College as of and for the year ended June 30, 2002. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board of Directors of Sandersville Technical College and is not intended to be and should not be used by anyone other than these specified parties.
---- ~~~ Respectfully submitted,

RWH:as

State Auditor

SELECTED FINANCIAL INFORMATION

SANDERSVILLE TECHNICAL COLLEGE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - JULY 1. 2001 Reserved Surplus
ADDITIONS Adjustments to Prior Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures Exh1b1t "B" Pnor Year's Checks Voided
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Adm1nistrat1ve Central Office Year Ended June 30, 2001 Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Admm1strat1ve Central Office Reserved Fund Balance earned Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 2002
SUMMARY OF FUND BALANCE Reserved Federal Fmanc1al Assistance For Continuation of Program For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Admm1strat1ve Central Office Other Inventories
Surplus
-1-

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

35.827.58

1 046 58 $

2 439 98

$

36 874 16 s

2 439 98

$

417 93 $

2.444 83

60,426 28 15 00

$

60 859 21 $

2 444 83

$

1,046.58 $

2,439.98

2,783 45

368 12

$

4 198 15 $

2 439 98

$

93 535 22 $ ==~2:!,4;,;4~4~8;;;;,3

$

368 12

529 98 1,940 57 89 867 61

$

92,706 28

828 94 $ ----=2"-4:....:4.;,:,4..,,8~3

$

9353522 $==~2~4~44~8~3

SANDERSVILLE TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2002

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 2,851,660.00 $ 2,851,657.88 $

1,365,078.27

945,899.75

1,533,745.00

1,377,239.34

$ 5,750,483 27 $ 5,174,796.97 $

-2.12 -419,178.52 -156,505 66
-575,686 30

0.00

368.12

368.12

$ 5,750,483 27 $ 5,175,165.09 $ _ _ _-5;:_;7_;:5..:..,:,3;..;.1.;:,.8..;..18;;;_

EXPENDITURES
Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants Capital Outlay

$ 3,428,695.67 $ 3,268,848.35 $

1,653,290.93

1,207,199.04

613,434.67

583,629.92

55,062.00

55,061.50

159,847.32 446,091.89
29,804 75 0 50

$ 5,750,483.27 $ 5,114,738.81 $ _ _ _63_5..,:.,7_44_.4_6

Excess of Funds Available over Expenditures

$

60,426 28 $ ======6=0~.4;,:;;2~6,;;2=8

-2-

SANDERSVILLE TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 2001 June 30, 2002
Compensated Absences June 30, 2001 June 30, 2002

SALARIES

TRAVEL

$

3,098,642.76 $ 73,258.36

-12,128.02 17,763.48

30.80

-182,037.56 209,746.88

$

3,131,987.54 $ 73,289.16

-3-