Management report, Sandersville Regional Technical Institute, Sandersville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1999

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MANAGEMENT REPORT SANDERSVILLE REGIONAL TECHNICAL INSTITUTE
SANDERSVILLE,GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1999
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

SANDERSV1LLE REGIONAL TECHNICAL INSTITUTE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF 1RANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGETFUND

1

B SCHEDULEOFFUNDSAVAILABLEANDEXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C RECONCILIATION OF SALARIES AND TRAVEL

3

w. RUSSELL HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
August 19, 1999

Honorable Roy E. Barnes, Governor Members ofthe General Assembly of Georgia Members ofthe State Board of Technical and Adult Education Members of the Local Board ofDirectors
and Honorable John Sterrett, President Sandersville Regional Technical Institute
Ladies and Gentlemen:
As part ofour audit of the statutory basis financial statements of the State of Georgia presented in the State of Georgia Report of the State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1999, we have performed certain audit procedures at Sandersville Regional Technical Institute. Accordingly, the financial statements and compliance activities ofSandersville Regional Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as require~ by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Sandersville Regional Technical Institute as of and for the year ended June 30, 1999. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors of Sandersville Regional Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~ a.e, LO.~,.:_ts
~11 W. Hinton State Auditor
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SELECTED FINANCIAL INFORMATION

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 30, 1999
FUND BALANCE - JULY 1, 1998 Reserved Surplus
ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit"B"
DEDUCTIONS Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1998 Adjustments to Prior Year's Accounts Receivable Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30, 1999
SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Refund to Georgia Department of Technical and Adult Education - Administrative Central Office For Refund to Grantor Agency For Continuation of Program State Grants and Contracts For Inventories Surplus
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EXHIBIT"A"

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

$

35,304.84

3,418.93

$ _ ____;3~8:.z.;,7~2:::::3.:.:..7.!...7

$

1,213.41

-12,792.75

$ _ _ _-1.:.;1:.i.;,5:.:.7.:.9a.;:;.3.:..4

$

3,418.93

643.59

114.19

$ _ _ _ _4.,_1.;.a7..::.6.;..;..7..;...1

$ =====22=,9=6=7=.7=2

$

528.63

1,736.58

1.20

10,340.15

9,628.34

732.82

$ =====2=:!2.=96=7==.7=2

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET "A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION
YEAR ENDED JUNE 30, 1999

EXHIBIT "8"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 2,287,210.00 $ 2,287,210.00 $

578,507.00

349,744.49

972,995.00

891,231.14

$ 3,838,712.00 $ 3,528,185.63 $

0.00 -228,762.51
-81,763.86
-310,526.37

0.00

114.19

114.19

EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants
Excess of Funds Available over Expenditures

---------- $ 3,838,712.00 $ 3,528,299.82 $

-310,412.18

$ 2, 120,856.00 $ 2,048,411.93 $

1,209,901.00

1,019,006.72

507,955.00

473,673.92

72,444.07 190,894.28 34,281.08

- - - - - - $ 3,838,712.00 $ 3,541,092.57 $

297,619.43

$ -12,792.75 $ ===-1=2=,7=9=2=75=

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SANDERSVILLE REGIONAL TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1999

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 1998 June 30, 1999

SALARIES

TRAVEL

$ 1,982,068.16 $

48,891.68

-2,018.00 15,833.45

$ 1,995,883.61 $ =====4=8'=89=1=.6=8

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