Management report, Sandersville Technical Institute, Sandersville, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1997

MANAGEMENT REPORT SANDERSVILLE REGIONAL TECHNICAL INSTITUTE
SANDERSVILLE, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1997
----_.~--------_._--
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

MANAGEMENT REPORT SANDERSVILLE REGIONAL TECHNICAL INSTITUTE
SANDERSVILLE, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

2

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

3

C

"B" LOTTERY FOR EDUCATION

4

D RECONCILIATION OF SALARIES AND TRAVEL

5

SECTION II CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I SELECTED FINANCIAL INFORMATION

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
December 4, 1997

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Owen W. Pruitt, President Sandersville Regional Technical Institute
Ladies and Gentlemen:
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1997, we have perfonned certain audit procedures at Sandersville Regional Technical Institute. Accordingly, the financial statements and compliance activities of Sandersville Regional Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains infonnation pertinent to the financial and compliance activities of Sandersville Regional Technical Institute as of and for the year ended June 30, 1997. The particular infonnation provided is enumerated in the Table of Contents.
This report is intended solely for the use of management of Sandersville Regional Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Res~=~

CLV:dt

Claude L. Vickers State Auditor

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE BUDGET FUND YEAR ENDED JUNE 3D, 1997

EXHIBIT "A"

FUND BALANCE - JULY 1, 1996
Reserved Unreserved
Designated Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit "B" Exhibit"C"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1996

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

UB"
LOTIERYFOR EDUCATION

TOTAL

$

537.65

$

537.65

61,869,92 $

--=0.:.;:.0=0

61,869.92

$

62,407.57 $

0.00 $ _ _.=:62=.J.,4.:.:0:.:.7:.:;.5.:.-7

$

92.49 $

15,028.54

$

15,121.03 $

0.00 $

92.49

15,028,54

0.00

0.00

0,00 $ _ _....;.15;;.l"..:.:12"-"1,;.;;;.0=3

$

61,869.92 $

0,00 $ _ _.:.6.:.J.1,.=.,;86:.:;9,;.;;.9.:,.2

FUND BALANCE - JUNE 30,1997

$

15,658.68 $

0.00 $ ===15:=l:,6=:5=8;,;:.6=8

SUMMARY OF FUND BALANCE
Reserved For Inventories
SurplUS

$

15,270.47

$

15,270.47

388.21 $

----"0,;.;;;.0...;;..0

388.21

$

15,658,68 $

0,00 $ ===15:=l:,6=:5=8:=.6=8

-2-

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION
YEAR ENDED JUNE 30, 1997

EXHIBIT"B"

FUNDS AVAILABLE
REVENUES
State Appropriations Federal Revenues Other Revenues Retained

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 1,989,581.00 $ 1,989,581.00 $

160,348.00

189,814.91

526,615.00

448,737.55

0.00 29,466.91 -77,877.45

$ 2,676,544.00 $ 2,628,133.46 $

-4. .,;.8; . :, 4. .;.,.1;. ; ,0;. ; ,.54_

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants

$ 1,385,971.00 $ 1,362,418.72 $

883,228.00

848,293.47

407,345.00

402,392.73

23,552.28 34,934.53 4,952.27

$ 2,676,544.00 $ 2,613,104.92 $ _ _--..;;..6.:;.:3,_43;..;;9..;.,;.0~8

Excess of Funds Available over Expenditures

$

15,028.54 $ ===1=5:i:::,O=2=8.=54=

-3-

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTIERY FOR EDUCATION YEAR ENDED JUNE 3D, 1997

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$

35,000,00 $

34,018.40 $

-.;;.,98;.",;1..;.;,6~0

EXPENDITURES Equipment-Technical Institutes

$

35,000.00 $

34,018.40 $

. ; . 98; .,.;,1.;.;,.6. ; .,0

Excess of Funds Available over Expenditures

$

0,00 $ ========0=,0.:=0

-4-

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1997

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 1997

SALARIES $ 1,372,105.06 $

TRAVEL 25,676.18

3.967.10

$ 1.376.072.16 $ ======2=5,:.=6.7.6.=.1..8.....

-5-

SECTION II CURRENT YEAR FINDINGS AND QUESTIONED COSTS

SANDERSVILLE REGIONAL TECHNICAL INSTITUTE SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1997
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
ACCOUNTING CONTROLS (OVERALL) Inadequate Separation of Duties Finding Control Number: FS-817-97-01
For the year under review, our examination determined that the Technical Institute did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures for all funds. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff.