Lanier Technical College, Oakwood, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2005

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STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS

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LANIER TECHNICAL COLLEGE OAKWOOD, GEORGIA
REPORT ON AUDrr OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2005
Russell W. Hinton State Auditor

LANIER TECHNICAL COLLEGE - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

BASIC FINANCIAL STATEMENTS

EXHIBITS

A STATEMENT OF NET ASSETS

3

B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS

4

C STATEMENT OF CASH FLOWS

5

D NOTES TO THE FINANCIAL STATEMENTS

7

SUPPLEMENTARY INFORMATION

SCHEDULES

SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET- (NON-GAAP BASIS)

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

21

2 RECONCILIATION OF SALARIES AND TRAVEL

23

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
October 4, 2005

Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Michael D. Moye, President Lanier Technical College
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying basic financial statements (Exhibits A through D) of Lanier Technical College, an organizational unit of the State of Georgia, as of and for the year ended June 30, 2005. These financial statements are the responsibility of the Technical College's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As discussed in Note 1, the financial statements ofLanier Technical College are intended to present the financial position and changes in financial position and cash flows of only that portion of the business-type activities of the State of Georgia that is attributable to the transactions of Lanier Technical College. They do not purport to, and do not, present fairly the financial position and changes in financial position and cash flows of the State of Georgia, in conformity with accounting principles generally accepted in the United States of America.

05ARL-2TC

In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of Lanier Technical College as of June 30, 2005, and its changes in financial position and cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
Management's Discussion and Analysis is not a required part ofthe basic financial statements but is supplementary information required by accounting principles generally accepted in the United States ofAmerica. We have applied certain limited procedures, which consisted principally ofinquiries of management regarding the methods of measurement and presentation of this supplementary information. However, we did not audit this information and express no opinion on it.
Our audit was conducted for the purpose offorming an opinion on the basic financial statements of Lanier Technical College taken as a whole. The accompanying supplementary information (Schedules 1 and 2) is presented for purposes of additional analysis and is not a required part ofthe basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Respectfully submitted,
~-~
R sell W. Hinton State Auditor
RWH:as 05ARL-2TC

REQUIRED SUPPLEMENTARY INFORMATION

Lanier Technical College Management's Discussion and Analysis
The following is management's discussion and analysis of Lanier Technical College's financial performance for the fiscal year ending June 30, 2005 with comparative data from fiscal year ending June 30, 2004. This discussion and analysis has been prepared by and is the responsibility of management.
Overview ofthe Financial Statements and Financial Analysis
This annual report consists of a series of financial statements prepared in accordance with the rules and regulations established by the Governmental Accounting Standards Board.
There are three financial statements presented: the Statement of Net Assets; the Statement of Revenues, Expenses and Changes in Net Assets; and the Statement of Cash Flows. The Statement of Net Assets used in conjunction with the Statement of Revenues, Expenses and Changes in Net Assets contains information concerning the College's finances and activities as a whole and assists with providing an answer to the question "Is the College as a whole better or worse off as a result of the year's activities?" These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting method used by corporations and other private sector companies. All revenues and assets are recognized when the service is provided and expenses and liabilities are recognized when others provide the goods or service, regardless of when cash is exchanged.
The Statement of Cash Flows is a valuable tool when evaluating the ability of the College to meet financial obligations as they mature. This statement presents information related to cash inflows and outflows summarized by operating, noncapital financing, capital and related financing and investing activities.
This discussion and analysis of the College's financial statements provides an overview of its financial activities for the year.
Statement ofNet Assets
The purpose of the Statement of Net Assets is to present to the users of the financial statements a fiscal snapshot of the Technical College at a specific point in time. The statement presents the assets, liabilities and net assets of the College as of the end of the fiscal year. Assets and liabilities are reported as current and noncurrent and the difference between assets and liabilities is reported as net assets. Over a period of time the increases and decreases reflected in the Statement of Net Assets, when considered with other nonfinancial facts such as enrollment levels and the condition of the facilities, can provide a measure to aid in determining whether the Technical College's financial position is improving or deteriorating. Net assets are divided into three major categories. The first category, invested in capital assets, net of debt, provides information concerning the College's equity in property, plant and equipment owned by the College. The second category is restricted net assets, which is expendable. Expendable restricted
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net assets are available for expenditure by the College but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. The final category is unrestricted net assets, which are available for expenditure by the College for any lawful purpose deemed necessary to operate the College.

Statement of Net Assets (thousands of dollars)

June 30, 2005

June 30, 2004

Assets Current Assets Capital Assets, Net

$

1,117

11 189

$

1,168

11,038

Total Assets

$_ _1~2,_30_6

$_ _1~2,_20_6

Liabilities Current Liabilities Noncurrent Liabilities

$

740

$

660

242

259

Total Liabilities

$_ _ _98_2

$_ _ _91_9

Net Assets Invested in Capital Assets, Net of Debt Restricted - Expendable Unrestricted

$

11,189

135

$

11,038

10

239

Total Net Assets

$==1==1,,...,3==2==4

$=====11-,2=8==7

The total assets of the College increased by approximately $100,000 from the prior year. This can be mainly attributed to an increase of approximately $151,000 in capital assets, net. This increase in assets follows the institutional philosophy to use available resources to acquire and improve all areas of the College to better serve the instruction and public service missions of the College.

Total liabilities for the fiscal year increased by approximately $63,000. The primary reason for this increase was an increase of approximately $80,000 in current liabilities. The combination of the increase in total assets of approximately $100,000 and the increase in total liabilities of approximately $63,000 yields an increase in total net assets of approximately $37,000. The increase in total net assets is primarily in the category of invested in capital assets, net of debt which increased approximately $151,000; however, not all categories of Net Assets increased during the year.

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Statement ofRevenues, Expenses and Changes in Net Assets

The purpose of the Statement of Revenues, Expenses and Changes in Net Assets is to present the revenues received by the College, both operating and nonoperating, and the expenses incurred by the College, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the College during the fiscal year. Changes in total net assets as presented on the Statement of Net Assets are based on the information presented in the Statement of Revenues, Expenses and Changes in Net Assets.

Operating revenues are received for providing goods and/or services to various customers and constituencies of the College. Operating expenses are those expenses paid to acquire or produce the goods and/or services provided in return for the operating revenues, and to carry out the mission of the College. Therefore, nonoperating revenue is received when no goods or services are provided in exchange for the revenue. With the issuance of Statement No. 35, new guidelines were established by the Governmental Accounting Standards Board (GASB), which changed the classifications of state appropriations and gifts from operating to nonoperating revenue. This change may result in an operating deficit that is offset by a nonoperating surplus.

Statement of Revenues, Expenses and Changes in Net Assets (Thousands of dollars)

June 30, 2005

June 30, 2004

Operating Revenues Operating Expenses

$

5,462

16,205

$

4,899

15,562

Operating Gain/Loss

$ -10,743

$ -10,663

Nonoperating Revenues and Expenses

10,222

10,020

Income (Loss) Before Other Revenues, Expenses, Gains or Losses

$

-521

$

-643

Other Revenues, Expenses, Gains or Losses

558

131

Increase (Decrease) in Net Assets

$

37

$

-512

Net Assets at Beginning of Year

11,287

11 799

Net Assets at End of Year

$ 11,324

$

11,287

The Statement of Revenues, Expenses and Changes in Net Assets reflects a positive year with an increase in the net assets at the end of the year. Some highlights of the information presented on the Statement of Revenues, Expenses and Changes in Net Assets are as follows:

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Revenue By Source (thousands of dollars) For The Years Ended June 30, 2005 and June 30, 2004

June 30, 2005

June 30, 2004

Operating Revenue Tuition and Fees Grants and Contracts Sales and Services of Educational Departments Rents Other

$

3,396

1,128

$

3,327

803

928

762

1

1

9

6

Total Operating Revenue

$

5,462

$

4 899

Nonoperating Revenue State Appropriations Federal Grants and Contracts Nonoperating Federal State Local Gifts Investment Income

$

8,515

$

8,567

1,295 24
321 88 22

1,395
42 16

Total Nonoperating Revenue

$

10,265

$

10,020

Capital Grants and Gifts State Local

$

537

$

114

21

17

Total Capital Grants and Gifts

$

558

$

131

Total Revenues

$

16,285

$

15,050

Expenses (thousands of dollars) For The Years Ended June 30, 2005 and June 30, 2004

June 30, 2005

June 30, 2004

Operating Expenses Instruction

$

16,205

$

15,562

Nonoperating Expenses

Other

43

Total Expenses

$

16,248

$

15.562

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The sources of operating revenue for the College are tuition and fees, grants and contracts, auxiliary services, and educational activities. The increase in operating revenue of approximately $563,000 is directly related to increases in Grants and Contracts as well as Sales and Services for fiscal year 2005.

Tuition and Fees increased by approximately $69,000. This is directly related to the slight increase in the tuition rate for fiscal year 2005.

Personal Services expenses increased by $179,875. This increase reflects an annual pay raise for College employees of approximately 2% with the associated fringe benefits.

Under nonoperating revenues (expenses), state appropriations decreased by $52,232. This reduction is a direct result of statewide 3% budget cut.

Statement ofCash Flows

The purpose of the Statement of Cash Flows is to provide relevant information concerning the cash receipts and payments of the College during the year. It also provides information concerning the College's ability to generate future cash flows and to meet its obligations as they come due. The statement is divided into five sections. The first section reports on the operating cash flows and shows the net cash used by the operating activities of the College. The second section reflects cash flows from noncapital financing activities. The third section deals with cash flows from capital and related financing activities, which reflects the cash used for the acquisition and construction of capital related items. The fourth section reflects the cash flows from investing activities and shows the purchases, proceeds, and interest received from investing activities. The final section reconciles the net cash used to the operating income or loss reflected on the Statement of Revenues, Expenses and Changes in Net Assets.

Statement of Cash Flows (thousands of dollars)
Cash Provided (Used) By: Operating Activities Noncapital Financing Activities Capital and Related Financing Activities Investing Activities
Net Change in Cash Cash, Beginning of Year
Cash, End of Year
Capital Assets

June 30, 2005

$ -10,284 10,027 -186 22

$

-421

906

$===4=8~5

June 30, 2004

$

-9,912

10,079

-76

16

$

107

799

$====9"""0='=6

The College had capital asset additions for facilities in the amount of $519,228 in the fiscal year under review. The additions were funded through local funds and Georgia State Financing and Investment Commission (GSFIC) funds. GSFIC also funded $345,206 for equipment for fiscal year 2005. Projected funding by the GSFIC for fiscal year 2006 will be slightly higher.

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Long-Term Debt Lanier Technical College had a total Long-Term Debt of $532,796.52 of which $290,751.30 was reflected as a current liability at June 30, 2005. For additional information on Long-Term Debt see Notes 1 and 6 in the Notes to the Financial Statements. Economic Outlook The College is unaware of any currently known fact, decision, or condition that is expected to have a significant effect on the financial position or change how the College operates for the next fiscal year. As in prior years, the College's overall financial position is strong. As a result, the College anticipates the next fiscal year will be much like the last and the College will maintain a close watch over resources to maintain the ability to react to unknown internal and external issues. Dr. Mike Moye, President Lanier Technical College
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BASIC FINANCIAL STATEMENTS - 1-

LANIER TECHNICAL COLLEGE STATEMENT OF NET ASSETS
JUNE 30. 2005
ASSETS
Current Assets Cash and Cash Equivalents Accounts Receivable State Appropriations Federal Financial Assistance Other
Total Current Assets
Noncurrent Assets Capital Assets, Net
Total Assets
LIABILITIES
Current Liabilities Salaries Payable Benefits Payable Deferred Revenue Funds Held for Others Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Compensated Absences
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt Unrestricted
Total Net Assets

EXHIBIT"A"

$ 485,097.28 23,801.95
181,652.44 426,212.45 $ 1,116,764.12
11,189,477.86 $ 12,306,241.98

$

26,789.76

274,589.42

38,507.00

109,493.79

290,751.30

$ 740,131.27

242,045.22 $ 982 176.49

$ 11,189,477.86 134,587.63

$ 11,324,065.49

The notes to the financial statements are an integral part of this statement. -3-

LANIER TECHNICAL COLLEGE STATEMENT OF REVENUES. EXPENSES AND CHANGES IN NET ASSETS
YEAR ENDED JUNE 30. 2005

EXHIBIT"B"

OPERATING REVENUES
Student Tuition and Fees Less: Scholarship Allowances
Grants and Contracts Federal
Rents and Royalties Sales and Services Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Benefits Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES}
State Appropriations Grants and Contracts
Federal State Local Gifts Interest and Other Investment Income Other Nonoperating Expenses
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State Nongovernmental
Total Other Revenues, Expenses, Gains, or Losses
Increase (Decrease) in Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year

$ 3,424,997.95 -28,945.75
1,127,905.00 600.00
928,302.58 8,815.98
$ 5,461,675.76

$ 8,749,743.07 1,685,454.38 125,363.08 1,098,959.25 553,380.82 3,385,460.83 606,475.56
$ 16,204,836.99
$ -10,743,161.23

$ 8,514,693.80
1,295,037.62 24,000.00
321,056.15 88,061.42 21,931.14 -42,610.17
$ 10,222,169.96
$ -520,991.27

$

537,418.08

20,533.37

$

557,951.45

$

36,960.18

11,287,105.31

$ 11,324,065.49

The notes to the financial statements are an integral part of this statement. - 4-

LANIER TECHNICAL COLLEGE STATEMENT OF CASH FLOWS
YEAR ENDED JUNE 30. 2005
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts Sales and Services Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Other Receipts (Payments)
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes Other Nonoperating Receipts (Payments)
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Purchases of Capital Assets
Net Cash Provided (Used) by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Earnings on Investments
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Operating Income to Net Cash
Provided (Used) by Operating Activities Depreciation Expense Change in Assets and Liabilities: Receivables, Net Accounts Payable Salaries Payable Deferred Revenue Compensated Absences
Net Cash Provided (Used) by Operating Activities
NONCASH ACTIVITY Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts
The notes to the financial statements are an integral part of this statement.
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EXHIBIT "C"

$ 3,418,902.71 848,866.22 996,743.89
-5,533,881.03 -8. 794,401.18 -1,098,959.25
-121,078.19
$ -10,283,806.83

$ 8,514,059.19 -31,483.71
1,568,070.94 -24,000.00
$ 10,026,646.42

$ 552,736.92 -738,290.79
$ -185,553.87

$

21,931.14

$ -420,783.14

905,880.42

$ 485,097.28

$ -10,743,161.23
606,475.56 -329,845.13 238,192.21 -24,813.70
11,604.00 -42,258.54
$ -10,283,806.83
$ ===38=,7=2=3=.4==5

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY Lanier Technical College is one of thirty-four (34) State supported member colleges of postsecondary education in Georgia which comprise the Georgia Department ofTechnical and Adult Education, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of Lanier Technical College as a separate reporting entity.
The Technical College's Local Board of Directors is composed of twelve (12) members serving staggered three-year terms who are appointed by the State Board ofTechnical and Adult Education. Appropriation of State funds is made to the Georgia Department of Technical and Adult Education by the General Assembly of Georgia. The Department's Administrative Central Office determines the amount of State appropriations to be received by Lanier Technical College. The Technical College does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Lanier Technical College is considered an organizational unit of the Georgia Department of Technical and Adult Education for financial reporting purposes because of the significance of its legal, operational, and financial relationships as defined in Section 2100 ofthe Governmental Accounting Standards Board (GASB) Codification ofGovernmental Accounting and Financial Reporting Standards.
Legally separate, tax exempt organizations whose activities primarily support member colleges of postsecondary education in Georgia which comprise the Georgia Department ofTechnical and Adult Education (an organizational unit ofthe State ofGeorgia), are considered potential component units of the State. See Note 12 for additional information.
FINANCIAL STATEMENT PRESENTATION In June 1999, the GASB issued Statement No. 34, Basic Financial Statements and Management Discussion andAnalysisfor State and Local Governments. This was followed in November 1999 by GASB Statement No. 35, Basic Financial Statements and Management's Discussion and Analysis for Public Colleges and Universities. The State ofGeorgia implemented GASB No. 34 as ofand for the year ended June 30, 2002. As an organizational unit of the State of Georgia, the Technical College also adopted GASB Statements No. 34 and No. 35 as amended by GASB Statements No. 37 and No. 38. The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the Technical College's assets, liabilities, net assets, revenues, expenses, changes in net assets, cash flows, and replaces the fund group perspective previously required.
BASIS OF ACCOUNTING For financial reporting purposes, the Technical College is considered a special-purpose government engaged only in business-type activities. Accordingly, the Technical College's financial statements have been presented using the economic resources measurement focus and the accrual basis of

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LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING accounting, except as noted in the preceding paragraph. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-college transactions have been eliminated.
The Technical College has the option to apply all Financial Accounting Standards Board (FASB) pronouncements issued after November 30, 1989, unless FASB conflicts with GASB. The Technical College has elected to not apply FASB pronouncements issued after the applicable date.
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents include petty cash and demand deposits in authorized financial institutions.
ACCOUNTS RECEIVABLE Accounts receivable consist oftuition and fee charges to students, allotments due from the Georgia Department ofTechnical and Adult Education - Administrative Central Office, reimbursements due from Federal, State, local, and private grants and contracts, and other receivables disclosed from information available. Accounts receivable are recorded net of estimated uncollectible amounts.
CAPITAL ASSETS Capital assets are recorded at cost at date of acquisition, or fair market value at the date of capital contribution. The Technical College capitalizes all land and land improvements. For equipment, the Technical College's capitalization policy includes all items with a unit cost of$5,000.00 or more, and an estimated useful life of greater than one year. Buildings and Building Improvements, Improvements Other Than Buildings and Library Collections that exceed $100,000.00 or significantly increase the value or extend the useful life of the asset are capitalized. For infrastructure, the Technical College's capitalization threshold is $1,000,000.00. Routine repairs and maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation is computed using the straight-line method over the estimated useful lives ofthe assets, generally 10 to 40 years for buildings, 15 to 25 years for infrastructure, 15 years for improvements other than buildings, 10 years for library books, and 3 to 10 years for equipment.
To fully portray capital assets acquired by the Technical Colleges of the Georgia Department of Technical and Adult Education, it is necessary to look at the activities ofthe Georgia State Financing and Investment Commission (GSFIC) - an organization that is external to both the Technical College and the Georgia Department ofTechnical and Adult Education. The GSFIC issues bonds for and on behalf of the State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia and the Act creating the GSFIC. The bonds are issued for the purpose of acquiring capital assets and this debt constitutes direct and general obligations ofthe State ofGeorgia, to the payment of which the full faith, credit and taxing power of the State are pledged.

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LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CAPITAL ASSETS For major construction projects, GSFIC records construction in progress on its books throughout the construction period and at project completion transfers the entire project costs to Lanier Technical College to be recorded as an asset on the Technical College's books. For the year ended June 30, 2005, GSFIC transferred capital additions valued at $18,190.08 to Lanier Technical College.
DEFERRED REVENUES Deferred revenues include amounts received for tuition and fees prior to the end ofthe fiscal year but related to the subsequent accounting period.
COMPENSATED ABSENCES Employee vacation pay is accrued for financial statement purposes when vested. The liability and expense incurred are recorded at year-end as accrued vacation payable in the Statement of Net Assets, and as a component of compensation and benefit expense in the Statement of Revenues, Expenses and Changes in Net Assets. Lanier Technical College had an accrued liability for compensated absences in the amount of $575,055.06 as of July 1, 2004. For fiscal year 2005, $433,773.77 was earned in compensated absences and employees were paid $476,032.31, for a net decrease of$42,258.54. The ending balance as ofJune 30, 2005 in accrued liability for compensated absences was $532,796.52.
NONCURRENT LIABILITIES Noncurrent liabilities include liabilities that will not be paid within the next fiscal year.
NET ASSETS The Technical College's net assets are classified as follows:
Invested in capital assets, net ofrelated debt: This amount represents the Technical College's total investment in capital assets, net ofoutstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component ofinvested in capital assets, net ofrelated debt. (The term "debt obligations" as used in this definition does not include debt of the GSFIC as discussed above.)
Unrestricted net assets: Unrestricted net assets represent available resources derived from student tuition and fees, state appropriations, and sales and services of educational departments. These resources will be used for transactions relating to the educational and general operations of the Technical College, and may be used at the discretion of the governing board to meet subsequent fiscal year expenses for those purposes, except for unexpended state appropriations (surplus) of $565.91. Unexpended state appropriations must be refunded to the Department of Technical and Adult Education for remittance to the Office of Treasury and Fiscal Services.

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LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT"D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
NET ASSETS When an expense is incurred that can be paid using either restricted or unrestricted resources, the Technical College's policy is to first apply the expense towards unrestricted resources, and then towards restricted resources.
INCOME TAXES Lanier Technical College, as a political subdivision ofthe State ofGeorgia, is excluded from Federal income taxes under Section 115(1) of the Internal Revenue Code, as amended.
CLASSIFICATION OF REVENUES The Technical College has classified its revenues as either operating or nonoperating revenues in the Statement of Revenues, Expenses and Changes in Net Assets according to the following criteria:
Operating revenues: Operating revenues include activities that have the characteristics ofexchange transactions, such as (1) student tuition and fees, net ofscholarship allowances, (2) certain Federal, state and local grants and contracts, and (3) sales and services.
Nonoperating revenues: Nonoperating revenues include activities that have the characteristics of nonexchange transactions, such as gifts and contributions, and other revenue sources that are defined as nonoperating revenues by GASB No. 9, Reporting Cash Flows ofProprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting, and GASB No. 34, such as state appropriations and investment income.
SCHOLARSHIP ALLOWANCES Student tuition and fee revenues, and certain other revenues from students, are reported at gross with a contra revenue account of scholarship allowances in the Statement of Revenues, Expenses and Changes in Net Assets. Scholarship allowances are the difference between the stated charge for goods and services provided by the Technical College, and the amount that is paid by students and/or third parties making payments on the students' behalf. Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs, are recorded as either operating or nonoperating revenues in the Technical College's financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the Technical College has recorded contra revenue for scholarship allowances.
NOTE 2: DEPOSITS
DEPOSITS The custodial credit risk for deposits is the risk that in the event of a bank failure, the Technical College's deposits may not be recovered. Funds belonging to the State of Georgia (and thus the Technical College) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu ofa surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
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LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 2: DEPOSITS

DEPOSITS 1. Bonds, bills, certificates of indebtedness, notes, or other direct obligations of the United States or of the State of Georgia.

2. Bonds, bills, certificates of indebtedness, notes, or other obligations of the counties or municipalities of the State of Georgia.

3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.

4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

5. Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

6. Guarantee or insurance ofaccounts provided by the Federal Deposit Insurance Corporation.

As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies, which allows agencies of the State of Georgia (and thus Lanier Technical College), the option of exempting demand deposits from the collateral requirements.

At June 30, 2005, Lanier Technical College's bank balance was $979,006.42 and none ofthe balance was exposed to custodial credit risk.

NOTE 3: ACCOUNTS RECEIVABLE

Accounts receivable at June 30, 2005, consists of the following:

State Appropriations Student Tuition and Fees Federal, State and Private Funds Other

$ 23,801.95 2,286.32
475,084.40 130,494.17

Total Accounts Receivable

$ 6312666.84

- 11 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 2005

EXHIBIT "D"

NOTE 4: CAPITAL ASSETS

Following are the changes in capital assets for the year ended June 30, 2005:

Balance Jul}'. I, 2004

Additions

Reductions

Balance June 30, 2005

Capital Assets, Not Being Depreciated:

Land and Land Improvements

$ 2,059,609.00 $

0.00 $

0.00 $ 2,059,609.00

Capital Assets, Being Depreciated: Building and Building Improvements Improvements Other Than Buildings Equipment Library Collections

$10,730,498.00 $ 882,672.00
3,367,404.55 369,265.22

519,228.00 20,650.00 192,268.99 $ 44,867.25

81,355.27 13,656.00

$ I 1,249,726.00 903,322.00
3,478,318.27 400,476.47

$15,349,839.77 $ 777,014.24 $ 95,011.27 $ 16,03 I,842. 74

Less: Accumulated Depreciation:

Buildings and Building Improvements $ 2,448,868.48 $

Improvements Other Than Buildings

709,578.85

Equipment

3,010,604.63

Library Collections

202,847.46

252,508.52 67,003.80
245,686.55 $ 41,276.69

$ 2,701,377.00

776,582.65

64,793.50 3,191,497.68

I 1,607.60

232,516.55

$ 6,371,899.42 $ 606,475.56 $ 76,401.10 $ 6,901,973.88

Total Capital Assets, Being Depreciated,

Net

$ 8,977,940.35 $ 170,538.68 $

18,610.17 $ 9,129,868.86

Capital Assets, Net

$ I I 037 549.35 $ )70 538 68 $ 18 6)0 17 $ 11 189 477.86

NOTE 5: DEFERRED REVENUE

Deferred revenue at June 30, 2005, consists of the following:

Prepaid Tuition and Fees

$.===3'=="8~,5==07==.0~0

NOTE 6: LONG-TERM LIABILITIES

Long-Term liability activity for the year ended June 30, 2005, was as follows:

Other Liabilities Compensated Absences

Balance Jul}'. I, 2004

Additions

Reductions

Balance June 30, 2005

Current Portion

$ 575 055 06 $ 433,773 77 $ 476 032 31 $ 532 796,52 $ 290,751.30

- 12 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT"D"

NOTE 7: NET ASSETS

Changes in Net Asset activity for the year ended June 30, 2005 was as follows:

Invested in Capital Assets Net of Related Debt
Restricted - Expendable
Unrestricted Net Assets
Total Net Assets

Balance Jul~ 1, 2004

Additions

Reductions

Balance June 30, 2005

$ 11,037,549.35 $ 170,538.68 $ 18,610.17 $11,189,477.86

10,743.16

2,422,942.62

2,433,685.78

0.00

238,812.80 13,255,513.27 13,359,738.44

134,587.63

$ I 1 287 IQ5 31 $ 15,848 224 51 $ 15 812,034.32 $ l l 324 06542

NOTE 8: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Plan Description Lanier Technical College participates in the Teachers Retirement System ofGeorgia (TRS), a costsharing multiple-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances and other benefits for teachers of the State ofGeorgia. TRS provides service retirement, disability retirement, and survivor's benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the TRS offices or from the Georgia Department of Audits and Accounts.

Funding Policy Employees of Lanier Technical College who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. Lanier Technical College makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2005, the employer contribution rate was 9.24% for covered employees. Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2005 2004 2003

100% 100% 100%

$ 524,261.62 $ 525,355.69 $ 526,282.20

- 13 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 8: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description Lanier Technical College participates in the Employees' Retirement System of Georgia (ERS), a single-employer defined benefit pension plan established by the General Assembly ofGeorgia for the purpose of providing retirement allowances for employees of the State of Georgia.
The benefit structure of ERS is defined by State statute and was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions.
Under both the old plan and new plan, members become vested after 10 years of creditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 25 years of service regardless of age.
Retirement benefits paid to members are based upon a formula which considers the monthly average ofthe member's highest twenty-four consecutive calendar months of salary, the number ofyears of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution ofthe member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
In addition, the ERS Board of Trustees created the Supplemental Retirement Benefit Plan (SRBP) effective January 1, 1998. The SRBP was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of ERS. The purpose of SRBP is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC 415.
The ERS issues a financial report each fiscal year which may be obtained through ERS.
Funding Policy As established by State statute, all full-time employees of the State of Georgia and its political subdivisions, who are not members ofother state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute. The Technical College's payroll for the year ended June 30, 2005, for employees covered by ERS was $944,175.00. The Technical College's total payroll for all employees was $8,749,743.07.
- 14 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 8: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Funding Policy Under the old plan, member contributions consist of 7.16% of annual compensation. Of these member contributions, the employee pays the first 1.5% and the Technical College pays the remainder on behalf of the employee. Under the new plan, member contributions consist solely of 1.5% of annual compensation paid by employee. The Technical College also is required to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 2005, the ERS employer contribution rate for the Technical College amounted to 10.41 % of covered payroll and included the amounts contributed on behalfof the employee under the old plan referred to above. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
Total contributions to the plan made during fiscal year 2005 amounted to $112,453.94, of which $98,290.47 was made by the Technical College and $14,163.47 was made by employees. These contributions met the requirements of the plan.
Actuarial and Trend Information Actuarial and historical trend information is presented in the ERS June 30, 2005, financial report which may be obtained through ERS.
GEORGIA DEFINED CONTRIBUTION PLAN
Plan Description Lanier Technical College participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose ofproviding retirement coverage for State employees who are temporary, seasonal, and parttime and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.
Benefits A member may retire and elect to receive periodic payments after attainment ofage 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board ofTrustees. Ifa member has less than $3,500.00 credited to his/her account, the Board ofTrustees has the option ofrequiring a lump sum distribution to the member in lieu ofmaking periodic payments. Upon the death ofa member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
The Employees' Retirement System of Georgia issues a financial report each fiscal year which may be obtained through ERS.

- 15 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 8: RETIREMENT PLANS
GEORGIA DEFINED CONTRIBUTION PLAN
Contributions and Vesting Member contributions are seven and one-halfpercent (7.5%) ofgross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member. The Technical College's payroll for the year ended June 30, 2005, for employees covered by GDCP was $1,529,779.87. The Technical College's total payroll for all employees was $8,749,743.07.
Total contributions made by employees during fiscal year 2005 amounted to $114,735.16 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
NOTE 9: RISK MANAGEMENT
Public Entity Risk Pool The Department of Community Health administers for the State of Georgia a program of health benefits for the employees of units of government of the State of Georgia, units of county governments, and local education agencies located with the State of Georgia. This plan is funded by participants covered in the plan, by employers' contributions paid by the various units ofgovernment participating in the plan, and appropriations made by the General Assembly of Georgia. The Department ofCommunity Health has contracted with Blue Cross Blue Shield ofGeorgia to process medical claims and Express Scripts, Incorporated to process prescription drug claims in accordance with the State Employees' Health Benefit Plan as established by the Department of Community Health.
Other Risk Management The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia ofmaking and carrying out decisions that will minimize the adverse effects ofaccidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The Technical College, as an organizational unit of the Georgia Department of Technical and Adult Education, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.

- 16 -

LANIER TECHNICAL COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2005

EXHIBIT "D"

NOTE 10: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenses which are disallowed under grant terms. The amount of expenses which may be disallowed by the grantor cannot be determined at this time although Lanier Technical College expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Lanier Technical College (an organizational unit of the Department of Technical and Adult Education), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2005.
NOTE 11: NATURAL CLASSIFICATIONS WITH FUNCTIONAL CLASSIFICATIONS
The Technical College's operating expenses shown at the natural classification on the "Statement of Revenues, Expenses and Changes in Net Assets" are all classified as Instruction at the functional classification.
NOTE 12: AFFILIATED ORGANIZATIONS
In accordance with GASB Statement No. 39, Determining Whether Certain Organizations are Component Units, an amendment ofGASB Statement No. 14, The Reporting Entity, which became effective for the year ended June 30, 2004, Lanier Technical College Foundation has been determined to be a legally separate, tax exempt organization whose activities primarily support Lanier Technical College, a member college of postsecondary education in Georgia whose units comprise the Department of Technical and Adult Education (an organizational unit of the State of Georgia). The State Accounting Office has determined Component Units ofthe State ofGeorgia, as required by GASB Statement No. 39, should be assessed in relation to their significance to the State of Georgia. Accordingly, Lanier Technical College has not included financial activity for Lanier Technical College Foundation in these financial statements.

- 17 -

SUPPLEMENTARY INFORMATION - 19 -

LANIER TECHNICAL COLLEGE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET - (NON-GAAP BASIS} BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30. 2005

SCHEDULE "1"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL (1)

VARIANCEFAVORABLE (UNFAVORABLE)

$

8,516,864.00 $

8,516,451.28 $

1,368,121.31

1,255,350.67

4,515,327.20

4,485,433.96

$

14,400,312.51 $ 14,257,235.91 $

-412.72 -112,770.64
-29,893.24
-143,076.60

0.00

78 727.32

78 727.32

$

14,335,963.23 $ _ _ _-6_4..c,,34_9_.2_8

EXPENDITURES
Personal Services - Institutions Operating Expenses - Institutions Adult Literacy Grants

$

9,515,004.01 $

9,479,760.39 $

3,639,386.30

3,563,231.60

1,245,922.20

1,228,612.85

35,243.62 76,154.70 17 309.35

$

14,271,604.84 $ _ _ _12_8..c,,7_0_7_.6_7

Excess of Funds Available over Expenditures

$

(1) Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.

- 21 -

LANIER TECHNICAL COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2005

SCHEDULE "2"

Totals per Annual Supplement
Accruals June 30, 2004 June 30, 2005
Compensated Absences June 30, 2004 June 30, 2005
Agency Funds

SALARIES

$

8,783,564.94 $

TRAVEL 126,291.98

-51,603.46 26,789.76

-534, 189.56 525,181.39

-928.90

$

8,749,743.07 $=====12=5,..,3=6=3=.0=8

- 23 -

SECTION II FINDINGS AND QUESTIONED COSTS

LANIER TECHNICAL COLLEGE SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2005

FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

CAPITAL ASSETS Inadequate Capital Asset Records Finding Control Number: FS-834-05-01

Condition:

The College failed to record Georgia State Financing and Investment Commission (GSFIC) funded construction projects, which are managed by the College, as capitalized construction in-progress expenditures.

Criteria:

NCGA Statement 1, paragraph 1, which prescribes that an accounting system (1) present fairly and fully disclose its financial position including its financial operation of its funds and account groups in accordance with generally accepted accounting principals and (2) demonstrate compliance with finance related legal and contractual provisions. Administrative requirements contained in the Accounting Procedures Manual for State of Georgia and Pertinent sections of the Official Code of Georgia Annotated (O.C.G.A.).

Questioned Cost: NIA

Information:

Capital expenditures related to building renovations and improvements totaling $519,228.00 were not properly accounted for within the Capital Assets Module.

Cause:

The College failed to properly maintain and track capital asset additions.

Effect:

By failing to accurately record capital assets, the College could place itselfin a position where potential misappropriation ofassets could occur and impact reporting of its financial position and results of operations.

Recommendation:

The College should establish appropriate procedures and controls to ensure that all items, meeting capitalization thresholds, are recorded in accordance with guidelines set forth in the State of Georgia Capital Asset Guide. Policies and procedures should also be established to ensure that reconciliations are performed for the Capital Assets Module and the related subsidiary records.

FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

No matters were reported.