MANAGEMENT REPORT HEART OF GEORGIA TECHNICAL INSTITUTE
DUBLIN, GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

HEART OF GEORGIA TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

2

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

3

C

"B" LOTTERY FOR EDUCATION

4

D RECONCILIATION OF SALARIES AND TRAVEL

5

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street. S.W. Suite 214 Atlanta. Georgia 30334-8400
September 24, 1997

Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members ofthe State Board ofTechnical and Adult Education Members ofthe Local Board ofDirectors
and Honorable Ron Henderson, President Heart of Georgia Technical Institute
Ladies and Gentlemen:
As part ofour audit of the statutory basis financial statements ofthe State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 1997, we have performed certain audit procedures at Heart of Georgia Technical Institute. Accordingly, the financial statements and compliance activities of Heart of Georgia Technical Institute were examined to the extent considered necessary in order to express opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Heart of Georgia Technical Institute as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management of Heart of Georgia Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,
~//U/~~ /f/ ,,~~
Claude L. Vickers State Auditor
CLV:gp

SELECTED FINANCIAL INFORMAnON

HEART OF GEORGIA TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30, 1997

EXHIBIT "A"

FUND BALANCE - JULY 1, 1996
Reserved Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures
Exhibit"B"
. DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30, 1996
Reserved Fund Balance Carried Over from Prior Year as Funds Available

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"Btt
LOTIERYFOR EDUCATION

TOTAL

$

45,628,70

$

45,628.70

905.78 $

3,606,50

4,512,28

$

46,534.48 $

3,606.50 $

50,140.98

$

981.00 $

46,753.49

$

47,734.49 $

83.21 $ 83.21 $

1,064.21 46,753.49 47,817.70

$

905.78 $

3,606.50 $

4,512.28

45,628.70

45,628.70

$

46,534.48 $

3,606.50 $

50,140.98

FUND BALANCE - JUNE 30. 1997

$

47,734.49 $

83.21 $ ===47::::!:,8=1i:::::7=.7=0

SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance Live Work Projects Local Match for Federal Grant Prior Year Local Funds
Surplus

$

35.47

3,873.92

21.53

42,822.57

981.00 $

$ 83.21

35.47 3,873.92
21.53 42,822.57
1,064.21

$

47,734.49 $

83.21 $ ===47:=,8=1=7:..7=0

-2-

HEART OF GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1997

EXHIBIT"B"

EXPENDITURES Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants
Excess of Funds Available over Expenditures

$ 5,776,737.00 $ 5,610,370,59 $

-1_66...;.,3_6_6_.4_1

$ 3,509,985,00 $ 3,471,721.10 $

1,614,270.00

1,505,074.80

652,482,00

586,821.20

38,263.90 109,195,20 65,660.80

$ 5,776,737.00 $ 5,563,617.10 $

2_13...;.,_11_9_.9_0

$

46,753.49 $ ===4=6:l:::,7.5..=3..4..9. =

-3-

HEART OF GEORGIA TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 1997

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

- - - - - - $ 155,976,00 $ 155,976,00 $

0,00

EXPENDITURES Equipment-Technical Institutes

$ 155,976.00 $ 155,976.00 $

0_,0_0

Excess of Funds Available over Expenditures

$

0,00 $ ======0:::.0=0

-4-

HEART OF GEORGIA TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1997

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 1997 June 30, 1996

SALARIES $ 3,088,904.49 $

TRAVEL 71,925.74

16,600.94 -10,545.00

-1,080.55

$ 3,094,960.43 $ =======7=:0,::::::84=5=.1=9

-5-