Management report, Carroll Technical Institute, Carrollton, Georgia, an organizational unit of the state of Georgia, year ended June 30, 1998

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MANAGEMENT REPORT CARROLL TECHNICAL INSTITUTE
CARROLLTON,GEORGIA AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1998
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334-8400

CARROLL TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

3

C

"B" LOTTERY FOR EDUCATION

5

D RECONCILIATION OF SALARIES AND TRAVEL

7

SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214
Atlanta, Georgia 30334-8400
August 21, 1998

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Janet Ayers, President Carroll Technical Institute
Ladies and Gentlemen:
As part of our audit ofthe statutory basis financial statements ofthe State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 1998, we have performed certain audit procedures at Carroll Technical Institute. Accordingly, the fmancial statements and compliance activities of Carroll Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Carroll Technical Institute as of and for the year ended June 30, 1998. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management of Carroll Technical Institute. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,

CLV:ds

Claude L. Vickers State Auditor

SECTION I SELECTED FINANCIAL INFORMATION

CARROLL TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 1998

EXHIBIT "A"

FUND BALANCE - JUNE 30
SUMMARY OF FUND BALANCE
Reserved Federal Financial Assistance Inventories Live Work Projects
Surplus

$

199,546.95 $

197.25 $ =====1=99=,7=44====:=.2=::0

$

260.91

61,940.88

130,041.35

7,303.81 $

$

199,546.95 $

- 1-

$
..:..:19::.:.7..:.::.2~5

260.91 61,940.88 130,041.35
7,501.06

197.25 $ =====1=99=,7=44====:=.2==0

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CARROLL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 1998

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriations Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 6,509,740.00 $ 6,509,740.00 $

1,073,815.00

820,320.87

2,516,996.00 2,125,315.94

$ 10,100,551.00 $ 9,455,376.81 $

0.00 -253,494.13 -391 ,680.06
-645,174.19

0.00

134,530.46

134,530.46

$ 10,100,551.00 $ 9,589,907.27 $

-..;;.5..;....;10;.:.;,64;;"";",,;;.;3.;.,;,,.73~

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Adult Literacy Grants Job Training Partnership Act

$ 6,336,124.00 $ 6,184,648.86 $

2,656,586.00 2,437,969.61

714,425.00

674,085.47

393,416.00

158,672.87

151,475.14 218,616.39
40,339.53 234,743.13

$ 10,100,551.00 $ 9,455,376.81 $ _ _~64...;5~1,_7__4_._1_9~

Excess of Funds Available over Expenditures

$ 134,530.46 $ ======134===::!:::,5=3=0.=46=

-3-

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CARROLL TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTIERY FOR EDUCATION YEAR ENDED JUNE 30. 1998

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriations
EXPENDITURES Equipment-Technical Institutes

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 65,423.00 $ 65,423.00 $ - - - - -0.-00

$ 65,423.00 $ 65,423.00 $

. . ; 0. ;. ; .0. . ; . 0

Excess of Funds Available over Expenditures

$

0.00 $=======0.=00=

- 5-

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CARROLL TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1998

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30,1998 June 30, 1997

SALARIES

TRAVEL

$ 5,494,210.08 $ 69,314.35

42,192.57 -23,819.40

$ 5,512,583.25 $ 69,314.35

-7-

SECTIONll AUDlTEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CARROLL TECHNICAL INSTITUTE AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1998

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-826-97-01 . FS-826-97-02 FS-826-97-03

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FA-826-97-01

Previously Reported Corrective Action Implemented