Management report, Albany Technical Institute, Albany, Georgia, an organizational unit of the state of Georgia, year ended June 30, 2000

ALBANY TECHNICAL INSTITUTE MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

SCHEDULES OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

2

C

"B"LOTTERYFOREDUCATION

3

D RECONCILIATION OF SALARIES AND TRAVEL

4

SECTIONll AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

ELL W. HINTON
,TATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
November 3, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education Members of the Local Board of Directors
and Honorable Anthony Parker, President Albany Technical Institute
Ladies and Gentlemen:
As part ofour audit ofthe statutory basis financial statements ofthe State ofGeorgia presented in the State a/Georgia Report ofthe State Auditor, the general purpose financial statements ofthe State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2000, we have performed certain audit procedures at Albany Technical Institute. Accordingly, the financial statements and compliance activities ofAlbany Technical Institute were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of Albany Technical Institute as of and for the year ended June 30, 2000. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use ofmanagement and members ofthe Local Board ofDirectors ofAlbany Technical Institute and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,
~.4d~
R sell W. Hinton State Auditor
RWH:jb

SECTION I SELECTED FINANCIAL INFORMATION

ALBANY TECHNICAL INSTITUTE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2000

EXHIBIT "A"

FUND BALANCE - JULY 1. 1999
Reserved Surplus
ADDITIONS Adjustments to Prior Year's Accounts Payable Excess of Funds Available over Expenditures Exhibit "B" Exhibit"C"
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Georgia Department of Technical and Adult Education - Administrative Central Office Year Ended June 30,1999
Refunds to Grantors Federal Financial Assistance Georgia Department of Technical and Adult Education - Administrative Central Office
Reserved Fund Balance Carried Over from Prior Year as Funds Available
FUND BALANCE - JUNE 30. 2000

"An DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR
EDUCATION

$

497,099.75

1,165.48 $

0.00

$

498,265.23 $

0.00

$

4,038.94 $

183,214.61

$

187,253.55 $

203.56
-97.84 105.72

$

1,165.48 $

0.00

2,302.25

372,215.71

$

375.683.44 $

0.00

$

309,835.34 $ ====,,;,,10;;;;;5;,;,;.7,,;;;,2

SUMMARY OF FUND BALANCE Reserved Federal Financial Assistance For Continuation of Program For Refund to Grantor Agency Georgia Department of Technical and Adult Education - Administrative Central Office Inventories Live Work Projects Prior Year Local Funds
Surplus
- 1-

$

5,042.48

4,174.53 119,684.57
53,813.77 108,328.97

$

291,044.32

18,791.02 $

105.72

$

309,835.34 $ =====1~0;,;;;.5;,;,.7~2

ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"B"

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

FUNDS AVAILABLE

REVENUES

State Appropriation Federal Revenues Other Revenues Retained

$

7.607,068.00 $

7,567,587.00 $

2,247,222.00

1,681,429.77

3,676,826.00

2,983,824.88

-39,481.00 -565,792.23 -693,001.12

$ 13,531.116.00 $ 12,232.841.65 $

-1,298.274.35

CARRY-OVER FROM PRIOR YEAR

Transfer from Reserved Fund Balance

0.00

372.215.71

372,215.71

$ 13,531,116.00 $ 12,605,057.36 $

-....;,92_6....:.,..0....;,5_8.....;..64_

EXPENDITURES
Personal Services-Institutions Operating Expenses-Institutions Capital Outlay Year 2000 Project Funding Adult Literacy Grants Job Training Partnership Act

$

7,891,193.00 $

7,624,133.81 $

4,202,334.00

3.622.592.10

10.000.00

10,000.00

25.000.00

21.060.48

1,171,574.00

1.012,511.17

231,015.00

131,545.19

267.059.19 579,741.90
0.00 3,939.52 159,062.83 99,469.81

$

13,531,116.00 $

12,421.842.75 $ - - - -1'.-10-9'.2-7-3.-25-

Excess of Funds Available over Expenditures

$

183.214.61 $ =====18=3=,2=1=4.=6=1

-2-

ALBANY TECHNICAL INSTITUTE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" LOTTERY FOR EDUCATION YEAR ENDED JUNE 30, 2000

EXHIBIT"C"

FUNDS AVAILABLE REVENUES
State Appropriation

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$

363,572.00 $

363,572.00 $

---::0,;.::.0:.:::...0

EXPENDITURES Equipment-Technical Institutes

$

363,572.00 $

363,669.84 $

. .:-9:. .:.7. :.;:.8:. :. 4

Excess of Funds Available over Expenditures

$

-97.84 $ ====-~9,;,,;7.~84;.

- 3-

ALBANY TECHNICAL INSTITUTE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2000

EXHIBIT"D"

Totals per Annual Supplement
Accruals June 30, 1999 June 30, 2000

SALARIES

TRAVEL

$

6,797,463.65 $

77,859.40

-129,691.02 90,871.89

$

6,758,644,52 $

77,859.40

-4-

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

ALBANY TECHNICAL INSTITUTE AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2000

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-820-98-01 FS-820-99-01

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented