Valdosta State University, Valdosta, Georgia, annual financial report for the fiscal year ended June 30, 2013 (including independent auditor's reports)

Annual
Financial Report
For the Fiscal Year Ended June 30, 2013
Including Independent Auditor's Report | Valdosta, Georgia

VALDOSTA STATE UNIVERSITY - TABLE OF CONTENTS -

SECTION I
FINANCIAL
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
REQUIRED SUPPLEMENTARY INFORMATION
MANAGEMENT'S DISCUSSION AND ANALYSIS
BASIC FINANCIAL STATEMENTS
EXHIBITS
A STATEMENT OF NET POSITION
B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
C STATEMENT OF CASH FLOWS
D NOTES TO THE FINANCIAL STATEMENTS
SUPPLEMENTARY INFORMATION
SCHEDULES
1 BALANCE SHEET (NON-GAAP BASIS) BUDGET FUND 2 SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
(NON-GAAP BASIS) BUDGET FUND 3 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET
BY PROGRAM AND FUNDING SOURCE (NON-GAAP BASIS) BUDGET FUND
4 STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE (NON-GAAP BASIS) BUDGET FUND
5 RECONCILIATION OF BUDGET TO GAAP 6 RECONCILIATION OF SALARIES AND TRAVEL

Page
i
2 3 4 6
26 27 28 30 32 33

SECTION II
COMPLIANCE AND INTERNAL CONTROL REPORTS
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

VALDOSTA STATE UNIVERSITY - TABLE OF CONTENTS -
SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
SECTION IV CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
November 18, 2013

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the Board of Regents of the University System of Georgia
and Honorable William J. McKinney, President Valdosta State University

INDEPENDENT AUDITOR'S REPORT
Ladies and Gentlemen:
Report on the Financial Statements
We have audited the accompanying basic financial statements (Exhibits A through D) of Valdosta State University, a unit of the University System of Georgia, which is an organizational unit of the State of Georgia, as of and for the year ended June 30, 2013.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to Valdosta State University's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the
13ARL-62

purpose of expressing an opinion on the effectiveness of Valdosta State University's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of Valdosta State University as of June 30, 2013, and the respective changes in financial position and cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1, the financial statements of Valdosta State University are intended to present the financial position and changes in financial position and cash flows of only that portion of the business-type activities of the State of Georgia that is attributable to the transactions of Valdosta State University. They do not purport to, and do not, present fairly the financial position of the State of Georgia as of June 30, 2013, the changes in its financial position or its cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
As described in Note 1 to the financial statements, in 2013, Valdosta State University adopted new accounting guidance, GASB Statement No. 63, Reporting Deferred Outflows, Deferred Inflows, and Net Position. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages i through vi be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquires of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of Valdosta State University. The accompanying supplementary information (Schedules 1 through 6) is presented for purposes of additional analysis and is not a required part of the basic financial statements.
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The accompanying supplementary information (Schedules 1 through 6) is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting or other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated November 18, 2013, on our consideration of Valdosta State University's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Valdosta State University's internal control over financial reporting and compliance.
Respectfully,

GSG:as 13ARL-62

Greg S. Griffin State Auditor

REQUIRED SUPPLEMENTARY INFORMATION

VALDOSTA STATE UNIVERSITY
Management's Discussion and Analysis

Introduction
Valdosta State University is one of the 31 institutions of higher education of the University System of Georgia. The University, located in Valdosta, Georgia, was founded in 1906. The University offers nationally accredited programs in Art, Business, Music, Nursing, Speech Pathology, School Psychology and Teacher Education as well as baccalaureate and master's degrees in a wide variety of other subjects. This broad range of educational opportunities attracts a highly qualified faculty and a student body of more than 12,500 students each year. The institution's enrollment is shown by the comparison numbers that follow.

Faculty

Students (Headcount)

Students (FTE)

Fiscal Year 2013 Fiscal Year 2012 Fiscal Year 2011

549

12,515

569

13,089

576

12,898

Overview of the Financial Statements and Financial Analysis

11,384 11,903 11,846

Valdosta State University is pleased to present its financial statements for fiscal year 2013. The emphasis of discussions about these statements will be on current year data. There are three financial statements presented: the Statement of Net Position; the Statement of Revenues, Expenses and Changes in Net Position; and the Statement of Cash Flows. This discussion and analysis of the University's financial statements provides an overview of its financial activities for the year. Comparative data is provided for fiscal year 2013 and fiscal year 2012.

Statement of Net Position The Statement of Net Position presents the assets, deferred outflows of resources, liabilities, deferred inflows of resources, and net position of the University as of the end of the fiscal year. The Statement of Net Position is a point-of-time financial statement. The Statement of Net Position presents a fiscal snapshot of Valdosta State University. The Statement of Net Position presents endof-year data concerning assets (current and noncurrent) plus deferred outflows, and liabilities (current and noncurrent) plus deferred inflows, and net position (assets plus deferred outflows minus liabilities plus deferred inflows). The differences between current and noncurrent assets are discussed in the Notes to the Financial Statements.

From the data presented, readers of the Statement of Net Position are able to determine the assets available to continue the operations of the institution and how much the institution owes vendors.

Finally, the Statement of Net Position provides a picture of the net position (assets plus deferred outflows of resources minus liabilities plus deferred inflows of resources) and their availability for expenditure by the institution. Net position is divided into three major categories. The first category, net investment in capital assets, provides the institution's equity in property, plant and equipment owned by the institution. The next category is restricted, which is divided into two categories, nonexpendable and expendable.

i

The corpus of nonexpendable, restricted resources is available only for investment purposes. Expendable, restricted resources are available for expenditure by the institution but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. The final category is unrestricted. Unrestricted resources are available to the institution for any lawful purpose.
Statement of Net Position, Condensed

June 30, 2013

June 30, 2012

Assets Current Assets Capital Assets, Net Other Assets

$ 31,662,981 327,120,659 13,314,470

$ 34,244,410 327,718,574 12,746,073

Total Assets

$ 372,098,110

$ 374,709,057

Liabilities Current Liabilities Noncurrent Liabilities

$ 17,343,357 209,024,890

$ 17,633,027 212,794,134

Total Liabilities

$ 226,368,247

$ 230,427,161

Net Position Net Investment in Capital Assets Restricted Nonexpendable Expendable Unrestricted

$ 116,251,269
3,047,107 3,484,583 22,946,904

$ 113,488,324
2,658,741 3,409,843 24,724,988

Total Net Position

$ 145,729,863

$ 144,281,896

Total assets decreased by $2,610,947 primarily due to a decrease in Cash as well as a decrease of $597,915 in the category of Capital Assets, Net. The consumption of assets follows the institutional philosophy to use available resources to acquire and improve all areas of the institution to better serve the instruction, research and public service missions of the institution.
Total liabilities of resources decreased for the year by $4,058,914. The combination of the decrease in total assets and the decrease in total liabilities yields an increase in net position of $1,447,967. The increase in net position is primarily in the category of Net Investment in Capital Assets, in the amount of $2,762,945.

ii

Statement of Revenues, Expenses and Changes in Net Position
Changes in total net position as presented on the Statement of Net Position are based on the activity presented in the Statement of Revenues, Expenses and Changes in Net Position. The purpose of the statement is to present the revenues received by the institution, both operating and nonoperating, and the expenses paid by the institution, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the institution. Generally, operating revenues are received for providing goods and services to the various customers and constituencies of the institution. Operating expenses are those expenses paid to acquire or produce the goods and services provided in return for the operating revenues, and to carry out the mission of the institution. Nonoperating revenues are revenues received for which goods and services are not provided. For example state appropriations are nonoperating because they are provided by the Legislature to the institution without the Legislature directly receiving commensurate goods and services for those revenues.
Statement of Revenues, Expenses and Changes in Net Position, Condensed

June 30, 2013

June 30, 2012

Operating Revenues Operating Expenses

$ 107,032,686 168,231,323

$ 106,440,088 164,183,751

Operating Loss

$ -61,198,637

$ -57,743,663

Nonoperating Revenues and Expenses

59,986,940

58,745,116

Income (Loss) Before Other Revenues, Expenses, Gains or Losses

$ -1,211,697

$

1,001,453

Other Revenues, Expenses, Gains or Losses

2,659,664

2,571,169

Increase (Decrease) in Net Position

$

1,447,967

$

3,572,622

Net Position at Beginning of Year

144,281,896

140,709,274

Net Position at End of Year

$ 145,729,863

$ 144,281,896

The Statement of Revenues, Expenses and Changes in Net Position reflect a positive year, which is represented by an increase in net position at the end of the year. Some highlights of the information presented on this statement are as follows:

iii

Revenue by Source For the Years Ended June 30, 2013 and June 30, 2012

June 30, 2013

June 30, 2012

Operating Revenue

Tuition and Fees

$

Grants and Contracts

Sales and Services of Educational Departments

Auxiliary

Other

60,105,797 2,811,985 1,534,486
41,549,891 1,030,527

$ 58,328,153 3,051,098 1,285,996
42,977,061 797,780

Total Operating Revenue

$ 107,032,686

$ 106,440,088

Nonoperating Revenue State Appropriations Grants and Contracts Gifts Investment Income Other

$ 44,831,698 22,278,685 1,266,519 722,870 17,538

$ 43,356,576 23,332,996 1,287,510 90,722 1,663

Total Nonoperating Revenue

$ 69,117,310

$ 68,069,467

Capital Grants and Gifts State Other

$

2,131,963

527,701

$

2,418,839

152,330

Total Capital Grants and Gifts

$

2,659,664

$

2,571,169

Total Revenues

$ 178,809,660

$ 177,080,724

Expenses (By Functional Classification) For the Years Ended June 30, 2013 and June 30, 2012

June 30, 2013

June 30, 2012

Operating Expenses Instruction Research Public Service Academic Support Student Services Institutional Support Plant Operations and Maintenance Scholarships and Fellowships Auxiliary Enterprises

$ 55,639,996 347,243
2,243,534 13,138,768 12,767,301 18,840,322 16,870,646 11,358,563 37,024,950

$ 54,012,196 530,627
1,959,154 12,186,987 12,155,952 15,695,921 15,970,084 12,741,201 38,931,629

Total Operating Expenses

$ 168,231,323

$ 164,183,751

Nonoperating Expenses Interest Expense (Capital Assets)

9,130,370

9,324,351

Total Expenses

$ 177,361,693

$ 173,508,102

iv

Operating revenues increased by $592,598 in fiscal year 2013. Although Tuition and Fees included a 3% increase, revenues decreased in Grants and Contracts and Auxiliary categories.
The Auxiliary revenue decrease of $1,427,170 was the result of increased admission standards which reduced the size of the freshman class and the overall enrollment of Valdosta State. Auxiliary Services managed through this by reducing expenses by $1,909,926 and working to eliminate programs such as a failed venture into textbook rentals. Auxiliary Services continues to examine its operations to identify cost cuts to operations and generation of new revenue streams.
Nonoperating revenues increased by $1,047,843 for the year, primarily due to an increase in State Appropriations and Gifts categories.
The compensation and employee benefits category increased by $1,997,853 and primarily affected the Instruction, Academic Support, and Plant Operations and Maintenance categories. The increase reflects an increased cost of health insurance for the employees of the institution.
Utilities decreased by $275,982 during the past year. The decrease was primarily associated with a very mild winter and summer weather pattern and affected the Plant Operations and Maintenance category.
Statement of Cash Flows
The final statement presented by the Valdosta State University is the Statement of Cash Flows. The Statement of Cash Flows presents detailed information about the cash activity of the institution during the year. The statement is divided into five parts. The first part deals with operating cash flows and shows the net cash used by the operating activities of the institution. The second section reflects cash flows from noncapital financing activities. This section reflects the cash received and spent for nonoperating, noninvesting, and noncapital financing purposes. The third section deals with cash flows from capital and related financing activities. This section deals with the cash used for the acquisition and construction of capital and related items. The fourth section reflects the cash flows from investing activities and shows the purchases, proceeds, and interest received from investing activities. The fifth section reconciles the net cash used to the operating income or loss reflected on the Statement of Revenues, Expenses and Changes in Net Position.
Cash Flows for the Years Ended June 30, 2013 and 2012, Condensed

June 30, 2013

June 30, 2012

Cash Provided (Used) By: Operating Activities Noncapital Financing Activities Capital and Related Financing Activities Investing Activities

$

-45,585,994

68,518,965

-25,328,436

206,713

$

-38,742,889

68,244,963

-27,875,931

212,589

Net Change in Cash Cash, Beginning of Year

$

-2,188,752

27,787,044

$

1,838,732

25,948,312

Cash, End of Year

$

25,598,292

$

27,787,044

v

Capital Assets The University had two significant capital asset additions for facilities in fiscal year 2013. The Ashley Hall renovation was completed, as well as the Langdale Hall C Wing renovation. For additional information concerning Capital Assets, see Notes 1, 6, 8, and 10 in the Notes to the Financial Statements. Long-Term Liabilities Valdosta State University had Long-Term Liabilities of $214,295,308 of which $5,811,200 was reflected as current liability at June 30, 2013. For additional information concerning Long-Term Liabilities, see Notes 1 and 8 in the Notes to the Financial Statements. Economic Outlook The University is not aware of any currently known facts, decisions, or conditions that are expected to have a significant effect on the financial position or results of operations during this fiscal year beyond those unknown variations having a global effect on virtually all types of business operations. The University's overall financial position is strong. Even with a relatively flat funded year, the University was able to generate a modest increase in Net Position. The University anticipates the current fiscal year will be much like last and will maintain a close watch over resources to maintain the University's ability to react to unknown internal and external issues. William J. McKinney, President Valdosta State University
vi

BASIC FINANCIAL STATEMENTS - 1 -

ASSETS
Current Assets Cash and Cash Equivalents Accounts Receivable, Net (Note 3) Receivables - Federal Financial Assistance Receivables - Other Inventories (Note 4) Prepaid Items
Total Current Assets
Noncurrent Assets Noncurrent Cash Investments (Externally Restricted) Investments Notes Receivable, Net Capital Assets, Net (Note 6)
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities Accounts Payable Salaries Payable Contracts Payable Deposits Unearned Revenue (Note 7) Other Liabilities Deposits Held for Other Organizations Lease Purchase Obligations Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Lease Purchase Obligations Unearned Revenue Compensated Absences
Total Noncurrent Liabilities
Total Liabilities
NET POSITION
Net Investment in Capital Assets Restricted for:
Nonexpendable Expendable Unrestricted
Total Net Position

VALDOSTA STATE UNIVERSITY STATEMENT OF NET ASSETS
JUNE 30, 2013

The notes to the financial statements are an integral part of this statement. - 2 -

EXHIBIT "A"

$

25,569,379

853,188 3,230,966 1,757,060
252,388

$

31,662,981

$

28,913

6,138,613

7,091,237

55,707

327,120,659

$ 340,435,129

$ 372,098,110

$

3,665,408

175,567

707,925

886,775

4,824,101

25,179

1,247,202

3,700,779

2,110,421

$

17,343,357

$ 207,168,611 540,782
1,315,497
$ 209,024,890
$ 226,368,247

$ 116,251,269
3,047,107 3,484,583 22,946,904

$ 145,729,863

VALDOSTA STATE UNIVERSITY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
YEAR ENDED JUNE 30, 2013
OPERATING REVENUES
Student Tuition and Fees Less: Scholarship Allowances
Grants and Contracts Federal State Other
Sales and Services Rents and Royalties Auxiliary Enterprises
Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Federal State Other Gifts Investment Income Interest Expense Other Nonoperating Revenues
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State Other
Total Other Revenues, Expenses, Gains or Losses
Increase (Decrease) in Net Position
Net Position - Beginning of Year
Net Position - End of Year
The notes to the financial statements are an integral part of this statement.
- 3 -

EXHIBIT "B"

$

78,085,226

-17,979,429

1,200,058 789,103 822,824
1,534,486 5,490

11,893,386 6,715,554
12,235,106 3,575,319 3,034,105 3,447,006 649,415 1,025,037

$

107,032,686

$

37,320,407

35,255,110

22,066,964

491,711

1,077,685

13,233,411

5,689,134

36,958,263

16,138,638

$

168,231,323

$

-61,198,637

$

44,831,698

22,055,315 92,496
130,874 1,266,519
722,870 -9,130,370
17,538

$

59,986,940

$

-1,211,697

$

2,131,963

527,701

$

2,659,664

$

1,447,967

144,281,896

$

145,729,863

VALDOSTA STATE UNIVERSITY STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30, 2013
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts (Exchange) Sales and Services Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Loans Issued to Students and Employees Auxiliary Enterprise Charges: Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Receipts (Payments)
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Proceeds from Sale of Capital Assets Purchases of Capital Assets Principal Paid on Capital Debt and Leases Interest Paid on Capital Debt and Leases
Net Cash Provided (Used) by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from Sales and Maturities of Investments Interest on Investments
Net Cash Provided (Used) by Investing Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year

EXHIBIT "C"

$

60,105,657

2,766,453

1,534,486

-66,711,413

-71,513,761

-13,233,411

18,325

11,940,667 7,409,262
10,698,507 3,567,231 3,021,569 3,342,442 618,965 849,027

$

-45,585,994

$

44,831,698

136,461

23,550,806

$

68,518,965

$

2,131,963

111,023

-15,043,829

-3,397,223

-9,130,370

$

-25,328,436

$

47,607

159,106

$

206,713

$

-2,188,752

27,787,044

$

25,598,292

- 4 -

VALDOSTA STATE UNIVERSITY STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30, 2013
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Operating Income (loss) to Net Cash
Provided (Used) by Operating Activities Depreciation Change in Assets and Liabilities: Receivables, Net Inventories Prepaid Items Notes Receivable, Net Accounts Payable Unearned Revenue Other Liabilities Compensated Absences
Net Cash Provided (Used) by Operating Activities
NONCASH ACTIVITY Fixed Assets Acquired by Incurring Capital Lease Obligations Change in Fair Value of Investments Recognized as a Component of Interest Income Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts

EXHIBIT "C"

$

-61,198,637

16,138,638
-143,980 542,403 -77,872
18,325 513,746 -1,538,751
53,409 106,725

$

-45,585,994

$

36,363

$

563,764

$

-527,701

The notes to the financial statements are an integral part of this statement. - 5 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Note 1. Summary of Significant Accounting Policies
Nature of Operations Valdosta State University serves the state and national communities by providing its students with academic instruction that advances fundamental knowledge, and by disseminating knowledge to the people of Georgia and throughout the country.
Reporting Entity Valdosta State University is one of thirty-one (31) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of Valdosta State University as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. Valdosta State University does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Valdosta State University is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards.
Legally separate, tax exempt Affiliated Organizations whose activities primarily support units of the University System of Georgia, which are organizational units of the State of Georgia, are considered potential Component Units of the State. See Note 16 for additional information.
Financial Statement Presentation The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the University's assets, liabilities, net position, revenues, expenses, changes in net position and cash flows.
Basis of Accounting For financial reporting purposes, the University is considered a special-purpose government engaged only in business-type activities. Accordingly, the University's financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-University transactions have been eliminated.
New Accounting Pronouncements In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 60, Accounting and Financial Reporting for Service Concession Arrangements. The provisions of this Statement establish accounting and financial reporting standards for governments who enter into Service Concession Arrangements (SCA) with other governmental or nongovernmental entities. As of June 30, 2013, the University has not entered into any arrangements that meet the qualifications to be reported as a SCA in accordance with this standard.

- 6 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in PreNovember 30, 1989 FASB and AICPA Pronouncements. The provisions of this Statement incorporate certain accounting and financial reporting guidance into authoritative GASB literature.
In fiscal year 2013, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources and Net Position. The provisions of this Statement establish financial reporting standards for the presentation of deferred outflows of resources and deferred inflows of resources and their effects on a government's net position. The University changed its presentation of net assets to net position for fiscal year 2013. There were no other applicable reporting changes for the University.
Cash and Cash Equivalents Cash and Cash Equivalents consist of petty cash, demand deposits and time deposits in authorized financial institutions, and cash management pools that have the general characteristics of demand deposit accounts.
Investments Investments include financial instruments with terms in excess of 13 months, certain other securities for the production of revenue, land, and other real estate held as investments by endowments. The University accounts for its investments at fair value. Changes in unrealized gain (loss) on the carrying value of investments are reported as a component of investment income in the Statement of Revenues, Expenses and Changes in Net Position. The Board of Regents Legal Fund, the Board of Regents Diversified Fund and the Georgia Extended Asset Pool are included under Investments.
Accounts Receivable Accounts receivable consists of tuition and fees charged to students and auxiliary enterprise services provided to students, faculty and staff, the majority of whom reside in the State of Georgia. Accounts receivable also includes amounts due from the Federal government, state and local governments, or private sources, in connection with reimbursement of allowable expenditures made pursuant to the University's grants and contracts. Accounts receivable are recorded net of estimated uncollectible amounts.
Inventories Consumable supplies are carried at cost and are charged out to departments on the first-in, first-out ("FIFO") basis. Resale Inventories are valued at cost using the "first-in, first-out" (FIFO) basis.
Noncurrent Cash and Investments Cash and investments that are externally restricted and cannot be used to pay current liabilities are classified as noncurrent assets in the Statement of Net Position.
Capital Assets Capital assets are recorded at cost at the date of acquisition, or fair market value at the date of donation in the case of gifts. For equipment, the University's capitalization policy includes all items with a unit cost of $5,000 or more, and an estimated useful life of greater than one year. Renovations to buildings, infrastructure, and land improvements that exceed $100,000 and/or significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation, which also includes amortization of intangible assets such as water, timber, and mineral rights, easements, patents, trademarks, and copyrights, as well as software, is

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

computed using the straight-line method over the estimated useful lives of the assets, generally 40 to 60 years for buildings, 20 to 25 years for infrastructure and land improvements, 10 years for library books, and 3 to 20 years for equipment. Residual values generally are 10% of historical costs for infrastructure, buildings and building improvements, and facilities and other improvements.
To fully understand plant additions in the University System, it is necessary to look at the activities of the Georgia State Financing and Investment Commission (GSFIC) - an organization that is external to the System. GSFIC issues bonds for and on behalf of the State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia and the Act creating the GSFIC. These bonds constitute direct and general obligations of the State of Georgia, to the payment of which the full faith, credit and taxing power of the State are pledged.
For projects managed by GSFIC, GSFIC retains construction-in-progress on its books throughout the construction period and transfers the entire project to the University when complete. For projects managed by the University, the University retains construction-in-progress on its books and is reimbursed by GSFIC. For the year ended June 30, 2013, GSFIC did not transfer any capital additions to Valdosta State University.
Deposits Deposits represent good faith deposits from students to reserve housing assignments in a University residence hall.
Unearned Revenues Unearned Revenues include amounts received for tuition and fees and certain auxiliary activities prior to the end of the fiscal year but related to the subsequent accounting period. Unearned Revenues also include amounts received from grant and contract sponsors that have not yet been earned.
Compensated Absences Employee vacation pay is accrued at year-end for financial statement purposes. The liability and expense incurred are recorded at year-end as compensated absences in the Statement of Net Position, and as a component of compensation and benefit expense in the Statement of Revenues, Expenses and Changes in Net Position. Valdosta State University had accrued liability for compensated absences in the amount of $3,319,194 as of July 1, 2012. For fiscal year 2013, $2,524,644 was earned in compensated absences and employees were paid $2,417,920, for a net increase of $106,724. The ending balance as of June 30, 2013 in accrued liability for compensated absences was $3,425,918.
Noncurrent Liabilities Noncurrent liabilities include (1) liabilities that will not be paid within the next fiscal year; (2) capital lease obligations with contractual maturities greater than one year; and (3) other liabilities that, although payable within one year, are to be paid from funds that are classified as noncurrent assets.
Net Position The University's net position is classified as follows:
Net Investment in Capital Assets: This represents the University's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of the net investment in capital assets. The term "debt obligations" as used in this definition does not include debt of the GSFIC as discussed previously in Note 1 - Capital Assets section.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Restricted - nonexpendable includes endowment and similar type funds, in which donors or other outside sources have stipulated, as a condition of the gift instrument, that the principal is to be maintained inviolate and in perpetuity, and invested for the purpose of producing present and future income, which may be either expended or added to principal. The University may accumulate as much of the annual net income of an institutional fund as is prudent under the standard established by Code Section 44-15-7 of Annotated Code of Georgia.
Restricted - expendable includes resources in which the University is legally or contractually obligated to spend in accordance with restrictions imposed by external third parties.
Expendable Restricted includes the following at June 30, 2013:

Restricted - E&G and Other Organized Activities Institutional Loans Term Endowments Quasi-Endowments

$

2,103,808

360,742

900,425

119,608

Total Restricted Expendable

$

3,484,583

Unrestricted: Unrestricted represents resources derived from student tuition and fees, state appropriations, and sales and services of educational departments and auxiliary enterprises. These resources are used for transactions relating to the educational and general operations of the University, and may be used at the discretion of the governing board to meet current expenses for those purposes, except for unexpended state appropriations (surplus) of $206,392.54. Unexpended state appropriations must be refunded to the Board of Regents of the University System of Georgia, University System Office for remittance to the Office of the State Treasurer. These resources also include auxiliary enterprises, which are substantially self-supporting activities that provide services for students, faculty and staff.

Unrestricted resources include the following items which are quasi-restricted by management at June 30, 2013:

R & R Reserve Reserve for Encumbrances Reserve for Inventory Other Unrestricted

$

647,863

12,467,095

93,019

9,738,927

Total Unrestricted Net Position

$

22,946,904

When an expense is incurred that can be paid using either restricted or unrestricted resources, the University's policy is to first apply the expense towards unrestricted resources, and then towards restricted resources.

Income Taxes Valdosta State University, as a political subdivision of the State of Georgia, is excluded from Federal income taxes under Section 115(1) of the Internal Revenue Code, as amended.

Classification of Revenues and Expenses

The Statement of Revenues, Expenses and Changes in Net Position classify fiscal year activity as operating and nonoperating according to the following criteria:

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Operating Revenue includes activities that have the characteristics of exchange transactions, such as (1) student tuition and fees, net of scholarship allowances, (2) certain Federal, state and local grants and contracts, and (3) sales and services.
Nonoperating Revenue includes activities that have the characteristics of nonexchange transactions, such as gifts and contributions, and other revenue sources that are defined as nonoperating revenue by GASB No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting, and GASB No. 34, such as state appropriations and investment income.
Operating Expenses: Operating expense includes activities that have the characteristics of exchange transactions.
Nonoperating Expense includes activities that have the characteristics of nonexchange transactions, such as capital financing costs and costs related to investment activity.
Scholarship Allowances Student tuition and fee revenues, and certain other revenues from students, are reported at gross with a contra revenue account of scholarship allowances in the Statement of Revenues, Expenses and Changes in Net Position. Scholarship allowances are the difference between the stated charge for goods and services provided by the University, and the amount that is paid by students and/or third parties making payments on the students' behalf.
Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs are recorded as either operating or nonoperating revenues in the University's financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the University has recorded contra revenue for scholarship allowances.
Note 2. Deposits and Investments
Deposits The custodial credit risk for deposits is the risk that in the event of a bank failure, the University's deposits may not be recovered. Funds belonging to the State of Georgia (and thus the University) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
1. Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the United States or of the State of Georgia.
2. Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia.
3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.
4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

5. Bonds, bills, certificates of indebtedness, notes or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association and the Federal National Mortgage Association.
6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.
The Treasurer of the Board of Regents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia.
At June 30, 2013, the carrying value of deposits was $25,569,632 and the bank balance was $27,385,303. Of the University's deposits, $27,385,303 were uninsured. Of these uninsured deposits, $27,343,466 were collateralized with securities held by the financial institution's trust department or agent in the University's name and $41,837 were uncollateralized.
Investments
At June 30, 2013, the carrying value of the University's investments were $13,229,850, which is materially the same as fair value. These investments were comprised entirely of funds invested in the Board of Regents and/or Office of the State Treasurer investment pools as follows:

Investment Pools Board of Regents Diversified Fund

$

6,532,793

Office of the State Treasurer Georgia Extended Asset Pool

6,697,057

Total Investments

$

13,229,850

The Board of Regents Investment Pool is not registered with the Securities and Exchange Commission as an investment company. The fair value of investments is determined daily. The pool does not issue shares. Each participant is allocated a pro rata share of each investment at fair value along with a pro rata share of the interest that it earns. Participation in the Board of Regents Investment Pool is voluntary. The Board of Regents Investment Pool is not rated. Additional information on the Board of Regents Investment Pool is disclosed in the audited Financial Statements of the Board of Regents of the University System of Georgia - System Office (oversight unit). This audit can be obtained from the Georgia Department of Audits and Accounts - Education Audit Division or on their web site at http://www.audits.ga.gov.
The Georgia Extended Asset Pool, managed by the Office of the State Treasurer, is not registered with the Securities and Exchange Commission as an investment company. Net Asset Value (NAV) is calculated daily to determine current share price, which was $2.00 at June 30, 2013. The Georgia Extended Asset Pool is an AA+f rated investment pool by Standard and Poor's. The Weighted Average Maturity of the Fund is .26 years.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Interest Rate Risk Interest rate risk is the risk that changes in interest rates of debt investments will adversely affect the fair value of an investment. The University does not have a formal policy for managing interest rate risk.
The Effective Duration of the Diversified Fund is 5.43 years. Of the University total investment of $6,532,793 in the Diversified Fund, $2,090,494 is invested in debt securities.
Note 3. Accounts Receivable
Accounts receivable consisted of the following at June 30, 2013:

Student Tuition and Fees

$

Auxiliary Enterprises and Other Operating Activities

Federal Financial Assistance

Due from Georgia State Financing and Investment

Commission

Due from Affiliated Organizations

Other

665,325 481,364 853,188
1,062,154 71,384
1,120,438

Less Allowance for Doubtful Accounts

$

4,253,853

169,699

Net Accounts Receivable

$

4,084,154

Note 4. Inventories Inventories consisted of the following at June 30, 2013:

Bookstore

$

Other

Total Inventories

$

1,642,512 114,548
1,757,060

Note 5. Notes/Loans Receivable
At June 30, 2013, Notes/Loans Receivable were comprised of institutional loans, with no allowance for uncollectible loans.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Note 6. Capital Assets Following are the changes in capital assets for the year ended June 30, 2013:

Beginning Balance July 1, 2012

Additions

Reductions

Ending Balance June 30, 2013

Capital Assets, Not Being Depreciated: Land Capitalized Collections Construction Work-In-Progress

$

5,709,319 $

365,378

$

6,074,697

106,887

60,858

167,745

6,760,061

10,362,591 $

10,043,398

7,079,254

Total Capital Assets, Not Being Depreciated $

12,576,267 $

10,788,827 $

10,043,398 $

13,321,696

Capital Assets, Being Depreciated: Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections

$

160,124,198 $

10,252,491

19,988,457

220,790,266

26,788,725

10,581,454 456,966
2,213,497 $ 36,363
1,606,103

$
466,165 30,402
143,811

170,705,652 10,709,457 21,735,789
220,796,227 28,251,017

Total Assets Being Depreciated

$

437,944,137 $

14,894,383 $

640,378 $

452,198,142

Less: Accumulated Depreciation: Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections

$

52,732,726 $

4,866,659

14,103,534

30,264,143

20,834,768

5,148,781 350,309
1,540,320 $ 7,981,312 1,117,916

$
367,076 30,402
143,811

57,881,507 5,216,968
15,276,778 38,215,053 21,808,873

Total Accumulated Depreciation

$

122,801,830 $

16,138,638 $

541,289 $

138,399,179

Total Capital Assets, Being Depreciated, Net

$

315,142,307 $

-1,244,255 $

99,089 $

313,798,963

Capital Assets, Net

$

327,718,574 $

9,544,572 $

10,142,487 $

327,120,659

Note 7. Unearned Revenue

Unearned Revenue consisted of the following at June 30, 2013:

Prepaid Tuition and Fees Other Unearned Revenue

$

3,947,859

876,242

Total Unearned Revenue

$

4,824,101

Noncurrent unearned revenue was $540,782 at June 30, 2013.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Note 8. Long-Term Liabilities Long-Term liability activity for the year ended June 30, 2013 was as follows:

Beginning Balance July 1, 2012

Additions

Reductions

Ending Balance June 30, 2013

Current Portion

Leases Lease Obligations

$ 214,230,250 $

36,363 $ 3,397,223 $ 210,869,390 $ 3,700,779

Other Liabilities Compensated Absences

3,319,194

2,524,644

2,417,920

3,425,918

2,110,421

Total Long-Term Obligations $ 217,549,444 $ 2,561,007 $ 5,815,143 $ 214,295,308 $ 5,811,200

Note 9. Significant Commitments

The University had significant unearned, outstanding, construction or renovation contracts executed in the amount of $2,583,725 as of June 30, 2013. This amount is not reflected in the accompanying basic financial statements.
Note 10. Lease Obligations

Valdosta State University is obligated under various operating leases for the use of real property (land, buildings, and office facilities) and equipment, and also is obligated under capital leases and installment purchase agreements for the acquisition of real property.

CAPITAL LEASES

Capital leases are generally payable in installments ranging from monthly to annually and have

terms expiring in various years between 2014 and 2039. Expenditures for fiscal year 2013 were

$12.5 million of which $9.1 million represented interest. Total principal paid on capital leases was

$3.4 million for the fiscal year ended June 30, 2013. Interest rates range from 4.15 percent to 8

percent. The following is a summary of the carrying values of assets held under capital lease at

June 30, 2013:

Net Position

Outstanding

Held Under

Balances per

Accumulated

Capital Lease

Lease Schedules

Description

Gross Amount

Depreciation

at June 30, 2013

at June 30, 2013

(+)

(-)

(=)

Equipment Equipment - (PPV Only) Buildings - (PPV Only)

$

787,674 $ 370,844 $

734,748

612,739

219,273,805

37,231,470

416,830 $ 122,009 182,042,335

400,017 210,469,373

Total Assets Held Under Capital Lease at June 30, 2013

$ 220,796,227 $ 38,215,053 $ 182,581,174 $

210,869,390

Certain capital leases provide for renewal and/or purchase options. Generally purchase options at bargain prices of one dollar are exercisable at the expiration of the lease terms.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Valdosta State University had ten capital leases with related entities in the current fiscal year. In fiscal year 2013, Valdosta State University entered into no new capital leases with related entities.
Valdosta State University has nine capital leases with VSU Auxiliary Real Estate Foundation, LLC, as follows:
Georgia and Reade residence halls (combined) for $30,419,725 at an average coupon rate of 4.150% with an outstanding liability at June 30, 2013 of $30,592,750;
Student Union for $60,747,911 at an average coupon rate of 4.514% with an outstanding liability at June 30, 2013 of $57,627,564;
Hopper residence hall with dining services, campus mail and office space for $27,484,345 at an average coupon rate of 4.554% with an outstanding liability at June 30, 2013 of $27,037,271;
Student Health Center for $12,221,729 at an average coupon rate of 4.649% with an outstanding liability at June 30, 2013 of $11,690,320;
Oak Street Parking Deck for $24,869,880 at an average coupon rate of 4.649% with an outstanding liability at June 30, 2013 of $24,541,343;
Sustella Parking Deck for $21,468,631, at an average coupon rate of 4.649% with an outstanding liability at June 30, 2013 of $21,185,027;
Patterson residence hall for $10,399,786 at a varying interest rate with an outstanding liability at June 30, 2013 of $9,496,145;
Lowndes residence hall for $7,116,694 at a varying interest rate with an outstanding liability at June 30, 2013 of $6,597,015;
Centennial residence hall for $19,285,471 at a varying interest rate with an outstanding liability at June 30, 2013 of $16,479,657.
Valdosta State University has one capital building lease with Valdosta State University Foundation, LLC, as follows:
Athletic Field House for $5,994,383 at an average coupon rate of 4.55% with an outstanding liability at June 30, 2013 of $5,222,281.
Valdosta State University entered into five new equipment capital leases, all of which are copiers, during fiscal year 2013 in the amount of $36,363. The outstanding liability at June 30, 2013 on these new equipment leases is $31,411. All of the new equipment leases are with third parties.
Valdosta State University also has various capital leases for equipment with an outstanding balance at June 30, 2013 in the amount of $368,606.
OPERATING LEASES
Valdosta State University's noncancellable operating leases having remaining terms of more than one year expire in various fiscal years from 2014 through 2018. Certain operating leases provide for renewal options for periods from one to three years at their fair rental value at the time of renewal. All agreements are cancellable if the State of Georgia does not provide adequate funding, but that is considered a remote possibility. In the normal course of business, operating leases are generally renewed or replaced by other leases. Operating leases are generally payable on a monthly basis. Examples of property under operating leases are copiers and other small business equipment.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

FUTURE COMMITMENTS

Future commitments for capital leases (which here and on the Statement of Net Position) include other installment purchase agreements) and for noncancellable operating leases having remaining terms in excess of one year as of June 30, 2013, were as follows:

Real Property and Equipment

Capital

Operating

Leases

Leases

Year Ending June 30: 2014 2015 2016 2017 2018 2019 - 2023 2024 - 2028 2029 - 2033 2034 - 2038 2039

$

12,677,516 $

12,811,685

12,945,293

13,071,865

13,255,771

69,313,968

73,669,840

66,785,009

62,918,889

6,063,344

1,196 1,196 1,196 1,196
299

Total Minimum Lease Payments

$

343,513,180 $

5,083

Less: Interest

132,643,790

Principal Outstanding

$

210,869,390

Valdosta State University's fiscal year 2013 expense for rental of real property and equipment under operating leases was $6,579.
Note 11. Retirement Plans
Valdosta State University participates in various retirement plans administered by the State of Georgia under two major retirement systems: Employees' Retirement System of Georgia (ERS System) and Teachers Retirement System of Georgia. These two systems issue separate publicly available financial reports that include the applicable financial statements and required supplementary information. The reports may be obtained from the respective system offices. The significant retirement plans that Valdosta State University participates in are described below. More detailed information can be found in the plan agreements and related legislation. Each plan, including benefit and contribution provisions, was established and can be amended by State law.
Employees' Retirement System of Georgia
The ERS System is comprised of individual retirement systems and plans covering substantially all employees of the State of Georgia except for teachers and other employees covered by the Teachers Retirement System of Georgia. One of the ERS System plans, the Employees' Retirement System of Georgia (ERS), is a cost-sharing multiple-employer defined benefit pension plan that was established by the Georgia General Assembly during the 1949 Legislative Session for the purpose of providing

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

retirement allowances for employees of the State of Georgia and its political subdivisions. ERS is directed by a Board of Trustees and has the powers and privileges of a corporation. ERS acts pursuant to statutory direction and guidelines, which may be amended prospectively for new hires but for existing members and beneficiaries may be amended in some aspects only subject to potential application of certain constitutional restraints against impairment of contract.
On November 20, 1997, the Board created the Supplemental Retirement Benefit Plan (SRBP-ERS) of ERS. SRBP-ERS was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of ERS. The purpose of the SRBP-ERS is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC Section 415. Beginning January 1, 1998, all members and retired former members in ERS are eligible to participate in the SRBP-ERS whenever their benefits under ERS exceed the limitation on benefits imposed by IRC Section 415.
The benefit structure of ERS is established by the Board of Trustees under statutory guidelines. Unless the employee elects otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. Members hired on or after July 1, 1982 but prior to January 1, 2009 are "new plan" members subject to the modified plan provisions. Effective January 1, 2009, newly hired State employees, as well as rehired State employees who did not maintain eligibility for the "old" or "new" plan, are members of the Georgia State Employees' Pension and Savings Plan (GSEPS). ERS members hired prior to January 1, 2009 also have the option to change their membership to the GSEPS plan.
Under the old plan, new plan, and GSEPS, a member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 60 or 30 years of creditable service regardless of age. Additionally, there are some provisions allowing for early retirement after 25 years of creditable service for members under age 60.
Retirement benefits paid to members are based upon a formula adopted by the Board of Trustees for such purpose. The formula considers the monthly average of the member's highest 24 consecutive calendar months of salary, the number of years of creditable service, and the member's age at retirement. Post-retirement cost-of-living adjustments may be made to members' benefits provided the members were hired prior to July 1, 2009. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension, at reduced rates, to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
Member contribution rates are set by law. Member contributions under the old plan are 4% of annual compensation up to $4,200 plus 6% of annual compensation in excess of $4,200. Under the old plan, Valdosta State University pays member contributions in excess of 1.25% of annual compensation. Under the old plan, these Valdosta State University contributions are included in the members' accounts for refund purposes and are used in the computation of the members' earnable compensation for the purpose of computing retirement benefits. Member contributions under the new plan and GSEPS are 1.25% of annual compensation. Valdosta State University is required to contribute at a specified percentage of active member payroll established by the Board of Trustees determined annually in accordance with actuarial valuation and minimum funding standards as provided by law. These Valdosta State University contributions are not at any time refundable to the member or his/her beneficiary.

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VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Employer contributions required for fiscal year 2013 were based on the June 30, 2010 actuarial valuation as follows:

Old Plan* New Plan GSEPS

14.90% 14.90% 11.54%

*10.15% exclusive of contributions paid by the employer on behalf of old plan members

Members become vested after 10 years of service. Upon termination of employment, member contributions with accumulated interest are refundable upon request by the member. However, if an otherwise vested member terminates and withdraws his/her member contributions; the member forfeits all rights to retirement benefits.

Teachers Retirement System of Georgia

The Teachers Retirement System of Georgia (TRS) is a cost-sharing multiple-employer defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide retirement benefits for qualifying employees in educational service. A Board of Trustees comprised of active and retired members and ex-officio State employees is ultimately responsible for the administration of TRS.

On October 25, 1996, the Board created the Supplemental Retirement Benefit Plan of the Georgia Teachers Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to employees covered by TRS whose benefits are otherwise limited by IRC Section 415. Beginning July 1, 1997, all members and retired former members in TRS are eligible to participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415 imposed limitation on benefits.

TRS provides service retirement, disability retirement, and survivor's benefits. The benefit structure of TRS is defined and may be amended by State statute. A member is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service.

Normal retirement (pension) benefits paid to members are equal to 2% of the average of the member's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or fraction thereof by which the member has less than 30 years of service. It is also assumed that certain cost-of-living adjustments, based on the Consumer Price Index, will be made in future years. Retirement benefits are payable monthly for life. A member may elect to receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit. Options are available for distribution of the member's monthly pension, at a reduced rate, to a designated beneficiary on the member's death. Death, disability and spousal benefits are also available.

TRS is funded by member and employer contributions as adopted and amended by the Board of Trustees. Members become fully vested after 10 years of service. If a member terminates with less than 10 years of service, no vesting of employer contributions occurs, but the member's contributions may be refunded with interest. Member contributions are limited by State law to not less than 5% or more than 6% of a member's earnable compensation. Member contributions as

- 18 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

adopted by the Board of Trustees for the fiscal year ended June 30, 2013 were 6.00% of annual salary. Employer contributions required for fiscal year 2013 were 11.41% of annual salary as required by the June 30, 2010 actuarial valuation.
The following table summarizes the Valdosta State University contributions by defined benefit plan for the years ending June 30, 2013, June 30, 2012, and June 30, 2011 (dollars in thousands):

Fiscal Year

ERS

Required

Percentage

Contribution

Contributed

TRS

Required

Percentage

Contribution

Contributed

2013

$

2012

$

2011

$

Regents Retirement Plan

30,769 16,816
7,068

100% 100% 100%

$ 3,974,517 $ 3,598,109 $ 3,568,464

100% 100% 100%

Plan Description The Regents Retirement Plan, a single-employer defined contribution plan, is an optional retirement plan that was created/established by the Georgia General Assembly in O.C.G.A. 47-21-1 et.seq. and administered by the Board of Regents of the University System of Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan. An "eligible university system employee" is a faculty member or a principal administrator, as designated by the regulations of the Board of Regents. Under the Regents Retirement Plan, a plan participant may purchase annuity contracts from four approved vendors (AIG-VALIC, American Century, Fidelity, and TIAA-CREF) for the purpose of receiving retirement and death benefits. Benefits depend solely on amounts contributed to the plan plus investment earnings. Benefits are payable to participating employees or their beneficiaries in accordance with the terms of the annuity contracts.

Funding Policy Valdosta State University makes monthly employer contributions for the Regents Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2013, the employer contribution was 9.24% for the participating employee's earnable compensation. Employees contribute 6% of their earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times.

Valdosta State University and the covered employees made the required contributions of $2,545,838 (9.24%) and $1,517,693 (6%), respectively.

AIG-VALIC, American Century, Fidelity, and TIAA-CREF have separately issued financial reports which may be obtained through their respective corporate offices.

Georgia Defined Contribution Plan

Plan Description Valdosta State University participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.

- 19 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than $3,500 credited to his/her account, the Board of Trustees has the option of requiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
Contributions Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member.
Total contributions made by employees during fiscal year 2013 amounted to $153,323 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
The Georgia Defined Contribution Plan issues a financial report each fiscal year, which may be obtained from the ERS offices.
Note 12. Risk Management
The University System of Georgia offers its employees and retirees access to four different selfinsured healthcare plan options. For the University System of Georgia's Plan Year 2013, the following health care options were available:
Blue Choice HMO plan (Blue Cross Blue Shield) HSA Open Access POS plan (Blue Cross Blue Shield) Open Access POS plan Kaiser Permanente HMO plan
Valdosta State University and participating employees and retirees pay premiums to either of the self-insured healthcare plan options to access benefits coverage. The respective self-insured healthcare plan options are included in the financial statements of the Board of Regents of the University System of Georgia - University System Office. All units of the University System of Georgia share the risk of loss for claims associated with these plans. The reserves for these plans are considered to be a self-sustaining risk fund. The Board of Regents has contracted with Blue Cross Blue Shield of Georgia, a wholly owned subsidiary of WellPoint, to serve as the claims administrator for the self-insured healthcare plan products. In addition to the self-insured healthcare plan options offered to the employees of the University System of Georgia, a fully insured HMO healthcare plan option is also offered to System employees through Kaiser.
The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. Valdosta State University, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity,
- 20 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
A self-insured program of professional liability for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund.
Note 13. Contingencies
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditure disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although Valdosta State University expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Valdosta State University (an organizational unit of the Board of Regents of the University System of Georgia), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2013.
Note 14. Post-Employment Benefits Other Than Pension Benefits
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 20-3-31, the Board of Regents of the University System of Georgia has established group health and life insurance programs for regular employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees of the University System of Georgia eligible for retirement or that become permanently and totally disabled to continue as members of the group health and life insurance programs. The policies of the Board of Regents of the University System of Georgia define and delineate who is eligible for these post-employment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia pay the employer portion for group insurance for affected individuals. With regard to life insurance, the employer covers the total cost for $25,000 of basic life insurance. If an individual elects to have supplemental, and/or, dependent life insurance coverage, such costs are borne entirely by the employee.
The Board of Regents Retiree Health Benefit Plan is a single-employer, defined benefit plan. Financial statements and required supplementary information for the Plan are included in the publicly available Consolidated Annual Financial Report of the University System of Georgia. The University pays the employer portion of health insurance for its eligible retirees based on rates that are established annually by the Board of Regents for the upcoming plan year. For the 2013 plan year, the employer rate was between 70-75% of the total health insurance cost for eligible retirees and the retiree rate was between 25-30%.
As of June 30, 2013, there were 561 employees who had retired or were disabled that were receiving these post-employment health and life insurance benefits. For the year ended June 30, 2013, Valdosta State University recognized as incurred $2,261,526 of expenditures, which was net of $1,148,619 of participant contributions.

- 21 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Note 15. Natural Classifications with Functional Classifications The University's operating expenses by functional classification for fiscal year 2013 are shown below:

Functional Classification

Natural Classification

Instruction

Research

Public Service

Academic Support

Student Services

Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation

$ 36,059,249 $ 4,559,059
10,263,059 3,424
387,302 202,171 198,757 3,510,029 456,946

84,070 $ 128,125
33,450

103,637 $ 1,108,676
245,895

24,012 7,517
65,791 4,278

35,653 24,587
7,296 687,245
30,545

1,010,400 $ 5,458,056 1,657,488
22,776 309,459 174,000
47,565 2,575,774 1,883,250

11,333 5,402,229 1,396,787
1,000 129,419
120,211 2,930,165 2,776,157

Total Operating Expenses

$ 55,639,996 $

347,243 $ 2,243,534 $ 13,138,768 $ 12,767,301

Natural Classification

Institutional Support

Functional Classification

Plant Operations Scholarships

and

and

Auxiliary

Maintenance

Fellowships

Enterprises

Total Operating Expenses

Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation

$

42,112

6,861,249 $

4,681,475

464,511

81,015

203,292 6,032,601
474,067

5,920,354 2,078,991 -1,042,556
16,094 $
4,909,167 908,810
4,079,786

$ 11,358,563

9,606 $ 5,817,362 1,709,819 1,042,556
94,731 1,466,573
202,846 20,247,848
6,433,609

37,320,407 35,255,110 22,066,964
491,711 1,077,685 13,233,411 5,689,134 36,958,263 16,138,638

Total Operating Expenses

$ 18,840,322 $

16,870,646 $ 11,358,563 $ 37,024,950 $ 168,231,323

- 22 -

VALDOSTA STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2013

EXHIBIT "D"

Note 16. Affiliated Organizations
The Valdosta State University Foundation, Inc., and VSU Auxiliary Services Real Estate Foundation are legally separate, tax-exempt organizations whose activities primarily support Valdosta State University. These affiliated organizations are considered potential component units of the State of Georgia in accordance with GASB Statement No. 61, The Financial Reporting Entity: Omnibus - an amendment of GASB Statements No. 14 and No. 34, and GASB Statement No. 39, Determining Whether Certain Organizations are Component Units. Therefore, the financial statements of the affiliated organizations are not included in these financial statements. Copies of the financial statements for the affiliated organizations may be obtained from Valdosta State University.
VSU Auxiliary Services Real Estate Foundation has been determined significant to the State of Georgia for the year ended June 30, 2013, and as such, is reported as a blended component unit in the Comprehensive Annual Financial Report of the State of Georgia (CAFR). Significant blended affiliated organizations issue separate audited financial statements that can be obtained from Valdosta State University.

- 23 -

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SUPPLEMENTARY INFORMATION - 25 -

VALDOSTA STATE UNIVERSITY BALANCE SHEET (NON-GAAP BASIS)
BUDGET FUND JUNE 30, 2013
ASSETS
Cash and Cash Equivalents Investments Accounts Receivable
Federal Financial Assistance Other Prepaid Expenditures Inventories
Total Assets
LIABILITIES AND FUND EQUITY
Liabilities Accrued Payroll Encumbrances Payable Accounts Payable Unearned Revenue Other Liabilities
Total Liabilities
Fund Balances Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over Inventories Unreserved Surplus
Total Fund Balances
Total Liabilities and Fund Balances

SCHEDULE "1"

$

10,248,378.74

8,920,756.18

486,937.98 1,466,712.44
231,334.06 117,172.31

$

21,471,291.71

$

145,909.12

11,898,992.10

269,389.19

3,353,033.25

25,179.21

$

15,692,502.87

$

755,191.84

506,447.65

320,811.00

2,098,632.25

150,362.69

1,647,932.14

93,018.73

206,392.54

$

5,778,788.84

$

21,471,291.71

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 26 -

VALDOSTA STATE UNIVERSITY SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT (NON-GAAP BASIS)
BUDGET FUND YEAR ENDED JUNE 30, 2013

SCHEDULE "2"

REVENUES
State Appropriation State General Funds
Other Funds
Total Revenues
ADJUSTMENTS AND PROGRAM TRANSFERS
CARRY-OVER FROM PRIOR YEARS
Transfers from Reserved Fund Balance
Total Funds Available
EXPENDITURES
Special Funding Initiative Teaching
Total Expenditures
Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved Unreserved
ADJUSTMENTS
Prior Year Payables/Expenditures Prior Year Receivables/Revenues Unreserved Fund Balance (Surplus) Returned
to Board of Regents - University System Office Year Ended June 30, 2012
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 45,016,305.00 $ 100,462,744.00

45,016,305.00 $ 95,598,250.79

$ 145,479,049.00 $ 140,614,555.79 $

0.00

1,579,094.61

0.00 -4,864,493.21
-4,864,493.21
1,579,094.61

0.00

4,863,440.60

$ 145,479,049.00 $ 147,057,091.00 $

4,863,440.60 1,578,042.00

$

101,506.00 $

100,821.59 $

145,377,543.00

141,582,018.42

$ 145,479,049.00 $ 141,682,840.01 $

$

0.00 $

5,374,250.99 $

684.41 3,795,524.58
3,796,208.99
5,374,250.99

5,070,987.62 184,607.06

160,248.34 36,742.49

-184,607.06 -4,863,440.60

$

5,778,788.84

SUMMARY OF FUND BALANCE
Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over Inventories
Total Reserved
Unreserved Surplus

$

755,191.84

506,447.65

320,811.00

2,098,632.25

150,362.69

1,647,932.14

93,018.73

$

5,572,396.30

206,392.54

Total Fund Balance

$

5,778,788.84

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 27 -

VALDOSTA STATE UNIVERSITY STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE
(NON-GAAP BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2013

Special Funding Initiative State Appropriation State General Funds
Teaching State Appropriation State General Funds Other Funds
Total Teaching
Total Operating Activity

Original Appropriation

Amended Appropriation

Final Budget

Current Year Revenues

$

0.00 $

0.00 $

101,506.00 $

101,506.00

$ 47,090,687.00 $ 47,090,687.00 $ 44,914,799.00 $ 44,914,799.00

101,197,892.00 101,197,892.00

100,462,744.00

95,598,250.79

$ 148,288,579.00 $ 148,288,579.00 $ 145,377,543.00 $ 140,513,049.79

$ 148,288,579.00 $ 148,288,579.00 $ 145,479,049.00 $ 140,614,555.79

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 28 -

SCHEDULE "3"

Funds Available Compared to Budget

Prior Year

Adjustments and

Total

Carry-Over

Program Transfers

Funds Available

Variance Positive (Negative)

Expenditures Compared to Budget

Variance

Actual

Positive (Negative)

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

$

0.00 $

0.00 $

101,506.00 $

0.00 $

100,821.59 $

684.41 $

684.41

$

0.00 $

4,863,440.60

$ 4,863,440.60 $

0.00 $ 44,914,799.00 $ 1,579,094.61 102,040,786.00
1,579,094.61 $ 146,955,585.00 $

0.00 $ 1,578,042.00

44,914,365.22 $ 96,667,653.20

1,578,042.00 $ 141,582,018.42 $

433.78 $ 3,795,090.80
3,795,524.58 $

433.78 5,373,132.80
5,373,566.58

$ 4,863,440.60 $

1,579,094.61 $ 147,057,091.00 $

1,578,042.00 $ 141,682,840.01 $

3,796,208.99 $

5,374,250.99

- 29 -

Special Funding Initiative State Appropriation State General Funds
Teaching State Appropriation State General Funds Other Funds
Total Teaching
Total Operating Activity
Prior Year Reserves Not Available for Expenditure Inventories Uncollectible Accounts Receivable
Budget Unit Totals

VALDOSTA STATE UNIVERSITY STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE
(NON-GAAP BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2013

Beginning Fund Balance/(Deficit)
July 1

Fund Balance Carried Over from
Prior Period as Funds Available

Return of Fiscal Year 2012
Surplus

Prior Period Adjustments

$

0.00 $

0.00 $

0.00 $

0.00

$

112,666.39 $

4,935,381.27

$ 5,048,047.66 $

$ 5,048,047.66 $

0.00 $ -4,863,440.60
-4,863,440.60 $
-4,863,440.60 $

-112,666.39 $ 63,941.14 -71,940.67 133,049.69
-184,607.06 $ 196,990.83
-184,607.06 $ 196,990.83

93,619.62 113,927.40

0.00 0.00

0.00 0.00

0.00 0.00

$ 5,255,594.68 $

-4,863,440.60 $

-184,607.06 $ 196,990.83

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 30 -

SCHEDULE "4"

Other Adjustments

Early Return Fiscal Year 2013
Surplus

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

Ending Fund Balance/(Deficit)
June 30

Analysis of Ending Fund Balance

Reserved

Surplus/(Deficit)

Total

$

0.00 $

$

600.89 $

-36,435.29

$ -35,834.40 $

$ -35,834.40 $

-600.89 36,435.29

$

0.00 $

0.00 $

684.41 $

684.41 $

0.00 $

684.41 $

684.41

0.00 $ 0.00
0.00 $
0.00 $

433.78 $ 5,373,132.80
5,373,566.58 $
5,374,250.99 $

64,975.81 $

0.00 $

5,469,747.20 5,329,014.88

5,534,723.01 $ 5,329,014.88 $

5,535,407.42 $ 5,329,014.88 $

64,975.81 $

64,975.81

140,732.32 5,469,747.20

205,708.13 $ 5,534,723.01

206,392.54 $ 5,535,407.42

0.00 0.00

0.00 0.00

93,018.73 150,362.69

93,018.73 150,362.69

0.00 0.00

93,018.73 150,362.69

0.00 $

5,374,250.99 $ 5,778,788.84 $ 5,572,396.30 $

206,392.54 $ 5,778,788.84

Summary of Ending Fund Balance Reserved
Departmental Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over Inventories Unreserved Surplus
Total Ending Fund Balance - June 30

$ 755,191.84 506,447.65 320,811.00
2,098,632.25 150,362.69
1,647,932.14 93,018.73
$
$ 5,572,396.30 $

$ 755,191.84 506,447.65 320,811.00
2,098,632.25 150,362.69
1,647,932.14 93,018.73

206,392.54

206,392.54

206,392.54 $ 5,778,788.84

- 31 -

VALDOSTA STATE UNIVERSITY RECONCILIATION OF BUDGET TO GAAP
YEAR ENDED JUNE 30, 2013

SCHEDULE "5"

Presented below is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
Total Fund Balances - Budget Fund - Non-GAAP Basis (Schedule "1")
Amounts reported for Business-Type Activities in the Statement of Net Position are different because:
Capital Assets used in Business-Type Activities are not reported in the Budget Fund.
Uncollectible accounts receivable are reported as an asset and reserved fund balance in the Budget Fund and as a contra-asset account on the Statement of Net Position.
Changes in the Fair Market Value of Investments are recognized on the Statement of Net Position, but are not reported in the Budget Fund.
Agency Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Agency Fund Activity
Auxiliary Enterprises Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Auxiliary Enterprises Fund Activity
Endowment Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Endowment Fund Activity
Loan Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Loan Fund Activity
Student Activities Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Student Activity Fund Activity
The budgetary basis of accounting implemented by the State of Georgia recognizes expenditures when encumbered. The following adjustments were made to eliminate this activity for reporting on the Statement of Net Position. Payables reported in the Budget Fund that are based on encumbrances are eliminated for GAAP reporting. Prepaid items reported in the Budget Fund that are based on encumbrances are eliminated for GAAP reporting. Inventory items reported in the Budget Fund that are based on encumbrances are eliminated for GAAP reporting. Payables for goods and services provided in the current fiscal year reported in the Budget Fund as encumbrances payable are reported as accounts payable for GAAP reporting. Total Net Effect of Encumbrance Activity
Certain Liabilities are not due and payable in the current period and therefore are not reported as liabilities in the Budget Fund. Capital Leases Payable Compensated Absences Payable Contracts Payable Total Liabilities

$

5,778,788.84

327,120,659.00

$

806,255.00

-806,255.00

$

8,399,142.24

-2,786,106.18

$

4,073,874.52

-1,560.00

$

360,742.93

0.00

$

7,411,966.15

-213,469.49

-150,362.69 -33,352.06 0.00
5,613,036.06 4,072,314.52
360,742.93 7,198,496.66

$

11,898,992.10

-4,815.00

-2,624.30

-1,118,780.06

10,772,772.74

$ -210,869,390.00 -3,425,918.00 -707,925.00

-215,003,233.00

Net Position of Business-Type Activities (Exhibit "A")
The supplementary information presented on Schedules 1, 2, 3 and 4 was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework. The information was derived from, and relates directly to, the same information used to prepare the financial statements. However, the budgetary statutes and regulations of the State of Georgia require reporting of certain information that is not in accordance with generally accepted accounting principles. Presented on this schedule is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
- 32 -

$ 145,729,863.00

VALDOSTA STATE UNIVERSITY RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2013

SCHEDULE "6"

Totals per Annual Supplement

Accruals June 30, 2013 June 30, 2012

Compensated Absences June 30, 2013 June 30, 2012

Adjustments

Shared Services on Jointly Staffed Personnel

Abraham Baldwin Agricultural College

Mock,

Ashley

Williams,

Amy

Albany State University

Rienberger,

Art

Clayton State University

Reffel,

Julia

Coastal College of Georgia

Wikersham,

Mary Eleanor

Yehl,

Robert

Columbus State University

Williamson,

Lowell

Georgia Institute of Technology

Hansard,

Larry

Georgia Southern University

Martin,

Johnathan

Middle Georgia State College

Cain,

Sara

South Georgia State College

Mainella,

Matthew

Nelson,

David

Smith,

Daniel

Stelzer,

Jeri

Stevens,

Terri

Ward,

Charles

SALARIES

$

72,466,358 $

TRAVEL 1,077,685

175,567 -174,965

3,182,461 -3,083,320

4,629 4,468
54
-4,575
-2,745 -1,938
-2,121
2,476
2,150
1,659
2,153 -696
-1,050 -1,507 4,306 2,153

$

72,575,517 $

1,077,685

- 33 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
November 18, 2013

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the Board of Regents of the University System of Georgia
and Honorable William J. McKinney, President Valdosta State University
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the basic financial statements of Valdosta State University as of and for the year ended June 30, 2013, and have issued our report thereon dated November 18, 2013.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered Valdosta State University's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Valdosta State University's internal control. Accordingly, we do not express an opinion on the effectiveness of Valdosta State University's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
2013YB-10

Compliance and Other Matters
As part of obtaining reasonable assurance about whether Valdosta State University's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
We noted a certain matter that we have reported to management of Valdosta State University in a separate letter dated November 18, 2013.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Respectfully submitted,

GSG:as 2013YB-10

Greg S. Griffin State Auditor

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

VALDOSTA STATE UNIVERSITY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2013

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-551-12-01

Previously Reported Corrective Action Implemented

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

No matters were reported.

SECTION IV CURRENT YEAR FINDINGS AND QUESTIONED COSTS

VALDOSTA STATE UNIVERSITY SCHEDULE OF FINDINGS AND QUESTIONED COSTS AND MANAGEMENT'S CORRECTIVE ACTION PLAN
YEAR ENDED JUNE 30, 2013

FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FS-551-13-01 Inadequate Controls over Expenditures

Control Category: Internal Control Impact:

Expenditures/Disbursements Significant Deficiency

Description:

The expenditure process at the University's Bookstore did not include a requirement that purchases be pre-approved.

Criteria:

The University's management is responsible for designing and maintaining internal controls over expenditures that provide reasonable assurance that transactions are valid and are in line with program objectives.

Condition:

The University's Bookstore does not have policies or procedures in place over expenditures that require proper approval before an expense is incurred. The Bookstore does not consistently utilize purchase requisitions or purchase orders in order to document approval.

Questioned Cost:

N/A

Cause:

In discussing these conditions with University personnel, they stated that there was a lack of departmental policy in place over the expenditure process.

Effect:

Without satisfactory accounting controls and procedures in place, the University could place itself in a position where potential misappropriate of assets could occur. In addition, the lack of controls could impact reporting of its financial position and results of operations.

Recommendation:

The University's management should design and implement a departmental policy that requires pre-authorization of all bookstore purchases.

Views of Responsible Officials and Corrective Action Plans:

We concur with the recommendation. A policy is being designed and will be implemented that will require pre-authorization of all bookstore purchases that exceed the amount of a purchase that can be made with a purchasing card.

Contact Persons: Dr. Rob Kellner, Auxiliary Services Director, rkellner@valdosta.edu Bethanie Bass, Director of University Stores, bbbass@valdosta.edu (Auxiliary Services, phone: 229-333-5706)

FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

No matters were reported.