Management report, Department of Technical and Adult Education, Administrative Central Office, (Oversight Unit), year ended June 30, 2003

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STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
MANAGEMENT REPORT DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 2003
Russell W. Hinton State Auditor

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE {OVERSIGHT UNIT)
- TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A STATEMENT OF NET ASSETS - (GAAP BASIS)

3

B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS -

(GAAPBAITTS)

4

C STATEMENT OF CASH FLOWS - (GAAP BASIS)

5

D SELECTED FINANCIAL NOTES

7

SUPPLEMENTARY INFORMATION

SCHEDULES

COMBINED BALANCE SHEET - (STATUTORY BASIS) - BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR EDUCATION

17

2 ANALYSIS OF CHANGES IN FUND BALANCE - (STATUTORY BASIS)

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"B" LOTTERY FOR EDUCATION

18

3 SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET-(STATUTORY BASIS)

BUDGET FUND

"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

19

4 RECONCILIATION OF SALARIES AND TRAVEL

20

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
November 18, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the State Board of Technical and Adult Education
and Honorable Kenneth H. Breeden, Commissioner Department of Technical and Adult Education
Ladies and Gentlemen:
As part of our audit ofthe statutory basis financial statements ofthe State of Georgia presented in the State ofGeorgia Report ofthe State Auditor, the basic financial statements of the State of Georgia presented in the State ofGeorgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2003, we have performed certain audit procedures at the Department of Technical and Adult Education. Accordingly, the financial statements and compliance activities of the Department of Technical and Adult Education were examined to the extent considered necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of the Department of Technical and Adult Education as of and for the year ended June 30, 2003. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the information and use of management of the Department of Technical and Adult Education and members of the Board and is not intended to be and should not be used by anyone other than these specified parties.
Respectfully submitted,

RWH:gp

l.6.~
State Auditor

SELECTED FINANCIAL INFORMATION - 1-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNID
STATEMENT OF NET ASSETS- (GAAP BASIS} JUNE 30. 2003

EXHIBIT"A"

ASSETS
Current Assets Accounts Receivable State Appropriations Federal Financial Assistance Other
Total Current Assets
Noncurrent Assets Capital Assets, Net
Total Assets
LIABILITIES
Current Liabilities Cash Overdraft Accounts Payable Grants Payable Deferred Revenue Funds Held for Others Capital Leases Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Capital Leases Compensated Absences
Total Noncurrent Liabilities
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt Unrestricted
Total Net Assets

$ 1,311,682.84 11,645,902.01 2,161,834.64
$ 15,119,419.49
1,107,826.83 $ 16,227,246.32

$ 8,012,740.79 391,360.93
3,020.010.11 302,865.17 11,731.06 31,491.08 608,255.73
$ 12,378,454.87

$

43,660.17

518,832.35

$

562,492.52

$ 12,940,947.39

$ 1,032,675.58 2,253,623.35

$ 3,286,298.93

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS - (GAAP BASIS}
YEAR ENDED JUNE 30, 2003

EXHIBIT "B"

OPERATING REVENUES
Sales and Services
OPERATING EXPENSES
Salaries Benefits Other Personal Services Travel Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Revenues Federal State
Expenses Interest Expense (Capital Assets) Other Nonoperating Revenues Other Nonoperating Expenses
Net Nonoperating Revenues
Increase (Decrease) in Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year

$

721,769.79

$ 12,567,325.84 3,402,727.25 533,436.78 627,500.45 949,713.27
15,453,056.47 484 711.65
$ 34018471.71
$ -33,296,701.92

$ 33,714,872.34

19,459,740.54 305,804.87
-20,343,904.20 -4,436.92
233,581.17 -46,963.86

$ 33,318,693.94

$

21,992.02

$ 3,264,306.91

$ 3,286,298.93

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
STATEMENT OF CASH FLOWS- (GAAP BASIS) YEAR ENDED JUNE 30, 2003

EXHIBIT "C"

CASH FLOWS FROM OPERATING ACTIVITIES Sales and Services Payments to Suppliers Payments to Employees
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received (Paid) for Other than Capital Purposes Other Nonoperating Receipts
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Purchases of Capital Assets Principal Paid on Capital Debt Interest Paid on Capital Debt
Net Cash Provided (Used) by Capital and Related Financing Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Operating Income to Net Cash
Provided (Used) by Operating Activities Depreciation Expense Change in Assets and Liabilities: Receivables Accounts Payable Compensated Absences
Net Cash Provided (Used) by Operating Activities

$

769,071.29

-20,874,922.36

-12,507, 112.45

$ -32,612,963.52

$ 41,002,792.04 -6,707.35
-4,065,021.45 233,611.17
$ 37,164,674.41

$

-550,651.25

-29,979.08

-4,436.92

$ _ _-5"'-'8'-'-5-'-",0....;;..6.;_;7=25"$ 3,966,643.64

-11,979,384.43

$ -8,012,740.79

$ -33,296,701.92
484,711.65 47,301.50 91,511.87 60,213.38
$ -32,612,963.52

-5-

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY The Department ofTechnical and Adult Education, an organizational unit ofthe State of Georgia, is part of the executive branch of government of the State of Georgia. The State Board of Technical and Adult Education is composed of one member from each Congressional District in the State and nine at-large members appointed by the Governor and confirmed by the Senate for five-year terms. The Commissioner is the chief executive officer ofthe Department and is selected by the State Board to serve at its pleasure.
The Department does not have authority to determine the amount offunding it will receive from the State of Georgia for any given fiscal year. Such authority is vested in the General Assembly of Georgia. The Department also does not have authority to retain unexpended State appropriations (surplus) for any given fiscal years. Accordingly, the Department ofTechnical and Adult Education is included within the State of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational and financial relationships with the State ofGeorgia. These reporting entity relationships are defined in Section 2100 ofthe Governmental Accounting Standards Board (GASB) Codification of Government Accounting and Financial Reporting Standards.
The Administrative Central Office of the Department of Technical and Adult Education is the "Oversight Unit" ofthe Department and performs administrative functions and provides guidance to the thirty-three (33) State Technical Colleges which are organizational units of the Department of Technical and Adult Education.
The accompanying financial statements represent only the financial position and results ofoperations of the Administrative Central Office of the Department of Technical and Adult Education. The financial position and results ofoperations ofother organizational units ofthe Department (various State Technical Colleges) are not included in these financial statements.
NOTE 2: CASH AND CASH EQUIVALENTS AND OTHER DEPOSITS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to the Department of Technical and Adult Education (and thus the State ofGeorgia) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu ofa surety bond, the depository may pledge as collateral any one or more ofthe following securities as enumerated in the Official Code ofGeorgia Annotated Section 50-17-59:
1. Bonds, bill, certificates ofindebtedness, notes, or other direct obligations ofthe United States or of the State of Georgia.
2. Bonds, bills, certificates of indebtedness, notes, or other obligations of the counties or municipalities of the State of Georgia.
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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003

NOTE 2: CASH AND CASH EQUIVALENTS AND OTHER DEPOSITS

STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES 3. Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.

4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

5. Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

6. Guarantee or insurance of accounts provided by the Federal Depositlnsurance Corporation.

As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia the option of exempting demand deposits from the collateral requirements.

CATEGORIZATION OF DEPOSITS The Administrative Central Office's cash deposits are categorized by risk as follows:

Category 1 - Amounts covered by depository insurance or collateralized with securities (at fair value) held by the Administrative Central Office or by its agent in the Administrative Central Office's name.

Category 2 - Amounts collateralized with securities (at fair value) held by the pledging financial institution's trust department or agent in the Administrative Central Office's name.

Category 3 - Amounts collateralized with securities (at fair value) held by the pledging financial institution, or by its trust department or agent but not in the Administrative Central Office's name, and amounts uncollateralized.

At June 30, 2003, the Administrative Central Office's cash deposits were as follows:

Cash Deposits

Carrying Amount

Bank Balances

Risk Categories

2

3

$-8012740.79 $2,438,484.12 $ 10000000 $====0~.0-0 $ 2,338484.12

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003

NOTE 3: CAPITAL ASSETS

Following are the changes in capital assets for the year ended June 30, 2003:

Capital Assets Equipment Capital Leases
Less: Accumulated Depreciation: Equipment Capital Leases
Capital Assets, Net

Balance Julx I, 2002

Additions

Reductions

Balance June 30, 2003

$ 5,137,470.27 $ 150,998.57
$ 5,288,468.84 $

550,651.25 $ 1,238,247.66 $ 4,449,873.86 150,998.57
550,651.25 $ 1,238,247.66 $ 4,600,872.43

$ 4,163,288.34 $ 36,329.41
$ 4,199,617.75 $
$ 1,088 85).09 $

441,424.14 $ I, 191,283.80 $ 3,413,428.68

43,287.51

79,616.92

484 711.65 $ 1,191,283.80 $ 3,493,045.60

65,939.60 $ 46,963 86 $ I 107 826.83

NOTE4: DEFERRED REVENUE

Deferred revenue at June 30, 2003, consists of the following:

Federal Grants and Contracts

$ 302,865.17

NOTE 5: LONG-TERM LIABILITIES

Long-Term liability activity for the year ended June 30, 2003 was as follows:

Leases Lease Obligations
Other Liabilities Compensated Absences
Total Long-Term Liabilities

Balance Julx 1, 2002

Additions

Reductions

Balance June 30, 2003

Current Portion

$ 105,130.33

$ 29,979.08 $ 75,151.25 $ 31,491.08

1,066,874.70 $ 903 140.74

842,927.36

1,127,088.08

608,255.73

$ 1.172.005.03 $ 903.140.74 $ 872 906.44 $ I 202 239.33 $ 639,746.81

NOTE6: LEASE OBLIGATIONS

CAPITAL LEASES The Administrative Central Office acquires certain equipment through multi-year capital leases with varying terms and options. These agreements contain fiscal funding clauses in accordance with Official Code of Georgia Annotated Section 50-5-64 which prohibits the creation of a debt to the State of Georgia for the payment of any sums under such agreements beyond the fiscal year of execution if appropriated funds are not available. If renewal of such agreements is reasonably

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003

NOTE 6: LEASE OBLIGATIONS

CAPITAL LEASES assured, however, capital leases requiring appropriation by the General Assembly of Georgia are considered noncancellable for financial reporting purposes.

OPERATING LEASES The Administrative Central Office has entered into certain agreements to lease real property and equipment which are classified as operating leases (leases on assets not recorded on the balance sheet). These leases generally contain provisions that, at the expiration date of the original term of the lease, the Administrative Central Office has the option of renewing the lease on a year-to-year basis. Amounts are included only for multi-year leases and for cancellable leases for which an option to renew for the subsequent fiscal year has been exercised.

Expenses for rental of equipment and real property under operating leases for the year ended June 30, 2003, totaled $2,040,827.39.

SUMMARY OF LEASE OBLIGATIONS Future commitments for capital leases (which here and on the Statement ofNet Assets include other installment purchase agreements) and for noncancellable operating leases having remaining terms in excess of one year as of June 30, 2003, were as follows:

Capital Leases

Operating Leases

Year Ending June 30: 2004 2005 2006 2007

$ 34,416.00 $ 1,925,475.12 34,416.00 366,053.08 10,548.00 248,728.64 40,109.30

Total Minimum Lease Payments

$ 79,380.00 $ 2,580,366.14

Less: Interest

-4,228.75

Principal Outstanding

$ 75,151.25

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003

NOTE 7: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Plan Description The Administrative Central Office participates in the Teachers Retirement System ofGeorgia (TRS), a cost-sharing multiple-employer defined benefit pension plan established by the General Assembly ofGeorgia for the purpose of providing retirement allowances and other benefits for teachers ofthe State of Georgia. TRS provides service retirement, disability retirement, and survivor's benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

Funding Policy Employees of the Administrative Central Office who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Administrative Central Office makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2003, the employer contribution rate was 9.24% for covered employees. Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2003 2002 2001

100% 100% 100%

$ 529,901.84 $ 517,898.84 $ 560,671.34

EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA

Plan Description The Administrative Central Office participates in the Employees' Retirement System of Georgia (ERS), a single-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees ofthe State of Georgia.

Retirement benefits paid to members are based upon a formula which considers the monthly average of the member's highest twenty-four consecutive calendar months of salary, the number of years of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution ofthe member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.

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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003
NOTE 7: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description In addition, the ERS Board of Trustees created the Supplemental Retirement Benefit Plan (SRBP) effective January 1, 1998. The SRBP was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion ofERS. The purpose of SRBP is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC 415.
Funding Policy As established by State statute, all full-time employees of the State of Georgia and its political subdivisions, who are not members of other state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute. The Technical College's payroll for the year ended June 30, 2003, for employees covered by ERS was $6,378,718.30. The Administrative Central Office's total payroll for all employees was $12,567,325.84.
Under the old plan, member contributions consist of 7.41 % of annual compensation. Of these member contributions, the employee pays the first 1.5% and the Administrative Central Office pays the remainder on behalf of the employee. Under the new plan, member contributions consist solely of 1.5% of annual compensation paid by employee. The Administrative Central Office also is required to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 2003, the ERS employer contribution rate for the Administrative Central Office amounted to 10.70% ofcovered payroll. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
Total contributions to the plan made during fiscal year 2003 amounted to $778,339.99, of which $682,329.85 was made by the Administrative Central Office and $96,010.14 was made by employees. These contributions met the requirements of the plan.
GEORGIA DEFINED CONTRIBUTION PLAN
Plan Description The Administrative Central Office participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.
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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION EXHIBIT "D" ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
SELECTED FINANCIAL NOTES JUNE 30, 2003
NOTE 7: RETIREMENT PLANS
GEORGIA DEFINED CONTRIBUTION PLAN
Benefits A member may retire and elect to receive periodic payments after attainment ofage 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board ofTrustees. Ifa member has less than$ 3,500.00 credited to his/her account, the Board ofTrustees has the option ofrequiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death ofa member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
The Employees' Retirement System ofGeorgia issues a financial report each fiscal year which may be obtained through ERS.
Contributions and Vesting Member contributions are seven and one-halfpercent (7.5%) ofgross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount ofthe member's account is refundable upon request by the member. The Administrative Central Office's payroll for the year ended June 30, 2003, for employees covered by GDCP was $236,596.89. The Administrative Central Office's total payroll for all employees was $12,567,325.84.
Total contributions made by employees during fiscal year 2003 amounted to $17,753.63 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
NOTE 8: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenses which are disallowed under grant terms. The amount of expenses which may be disallowed by the grantor cannot be determined at this time although the Administrative Central Office expects such amounts, ifany, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against the Administrative Central Office ofthe Department ofTechnical and Adult Education, ifany, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State ofGeorgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2003.
- 13.

SUPPLEMENTARY INFORMATION - 15 -

DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
COMBINED BALANCE SHEET - (STATUTORY BASIS} BUDGET FUND JUNE 30, 2003

SCHEDULE "1"

ASSETS
Cash and Cash Equivalents Accounts Receivable
State Appropriation Federal Financial Assistance Other

"A" DEPARTMENT OF
TECHNICAL AND ADULT EDUCATION

"B" LOTTERY
FOR EDUCATION

$

144,525.26

$

1,311,682.84

16,542,332.99

11,243,014.49

Total Assets

$

29,097,030.32 $ ===14=4,..,5=2=5=.2=6

LIABILITIES AND FUND EQUITY
Liabilities Cash Overdraft Accounts Payable Grants Payable
Total Liabilities
Fund Balances Reserved Federal Financial Assistance State Grants and Contracts Unreserved Undesignated Surplus/(Deficit) Regular Lottery for Education
Total Fund Equity

$

8,164,290.51

15,755,872.55

3,020,010.11

$

26,940,173.17

$

1,086,085.55

79,775.40

990,996.20 $

144,525.26

$

2,156,857.15 $

144,525.26

Total Liabilities and Fund Equity

$

29,097,030.32 $ ===14=4=!=,5=2=5=.2=6

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.
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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) ANALYSIS OF CHANGES IN FUND BALANCE - (STATUTORY BASIS}
BUDGET FUND YEAR ENDED JUNE 30. 2003

SCHEDULE "2"

FUND BALANCE - JULY 1. 2002
Surplus
ADDITIONS
Adjustments to Prior Year's Contracts and Accounts Payable Excess of Funds Available over Expenditures
Schedule "3" Prior Years Checks Voided Reimbursement of Prior Year"s Expenditures Remittance of Surplus from State Technical Colleges
Year Ended June 30, 2002 Year Ended June 30, 2003
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Office of Treasury and Fiscal Services Year Ended June 30, 2002
Refunds to Grantors Federal Financial Assistance Georgia Department of Education Georgia Department of Human Resources U.S. Department of Education State Grants and Contracts Georgia Board of Regents
FUND BALANCE - JUNE 30. 2003

IIAII
DEPARTMENT OF TECHNICAL AND ADULT EDUCATION

"B" LOTTERY
FOR EDUCATION

$

830,659.83 $

350.845.09

$

1,248,269.43 $

144,525.26

827.664.74 1,630.64
135,477.67

389,609.30 56,550.30

20,059.11

$

2,659,202.08 $

164,584.37

$

1,220,269.13 $

370,904.20

77.97 98,793.76
8,613.90

5,250.00

$

1,333,004.76 $

370,904.20

$

2,156,857.15 $ ===14,..4..,,5=2=5=.2=6

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.
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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT) SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET- (STATUTORY BASIS) BUDGET FUND
"A" DEPARTMENT OF TECHNICAL AND ADULT EDUCATION YEAR ENDED JUNE 30, 2003

SCHEDULE "3"

FUNDS AVAILABLE
REVENUES
State Appropriation Federal Revenues Other Revenues Retained

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 34,796,909.88 $ 34,839,826.96 $

26,471,353.07

19,034,618.36

2,085,982.30

1,258,223.36

42,917.08 -7,436,734.71
-827,758.94

$ 63,354,245.25 $ 55, 132,668.68 $

-8,221,576.57

EXPENDITURES
Personal Services Regular Operating Expenses Travel Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Contracts Personal Services - Institutions Operating Expenses - Institutions Area School Program Adult Literacy Grants Regents Program Quick Start Program Job Training Partnership Act

$ 9,543,846.00 $ 8,828,580.41 $

699,691.00

599,870.64

396,224.00

307,482.41

49,453.00

25,118.84

502,135.00

349,325.84

872,352.00

864,313.20

228,439.00

219,407.69

183,221.00

89,105.21

992,209.00

899,097.56

2,547,672.12

1,171,550.29

9,954,590.20

6,080,675.74

6,982,846.00

6,500,028.00

10,847,892.48

9,652,913.23

5,941,505.00

5,294,751.35

13,427,680.45 13,422,783.53

184,489.00

0.00

715,265.59 99,820.36 88,741.59 24,334.16
152,809.16 8,038.80 9,031.31
94,115.79 93,111.44 1,376,121.83 3,873,914.46 482,818.00 1,194,979.25 646,753.65
4,896.92 184,489.00

$ 63,354,245.25 $ 54,305,003.94 $

9,049,241.31

Excess of Funds Available over Expenditures

$

827,664.74 $====82=7=,6=64==74=

Statutory Basis financial information was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.
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DEPARTMENT OF TECHNICAL AND ADULT EDUCATION ADMINISTRATIVE CENTRAL OFFICE (OVERSIGHT UNIT)
RECONCILIATION OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 2003

SCHEDULE "4"

Totals per Annual Supplement
Compensated Absences June 30, 2002 June 30, 2003

SALARIES $ 12,509,090.29 $

TRAVEL 627,500.45

-1,019,734.38 1,077,969.93

$ 12,567,325.84 $

627,500.45

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