Southern Polytechnic State University, 2014 annual financial report for the fiscal year ended June 30, 2014 (including independent auditor's report)

2014 ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED JUNE 30, 2014
(INCLUDING INDEPENDENT AUDITOR'S REPORT)

SOUTHERN POLYTECHNIC STATE UNIVERSITY - TABLE OF CONTENTS -

SECTION I
FINANCIAL
INDEPENDENT AUDITOR'S REPORT
REQUIRED SUPPLEMENTARY INFORMATION
MANAGEMENT'S DISCUSSION AND ANALYSIS
BASIC FINANCIAL STATEMENTS
EXHIBITS
A STATEMENT OF NET POSITION
B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
C STATEMENT OF CASH FLOWS
D NOTES TO THE FINANCIAL STATEMENTS
SUPPLEMENTARY INFORMATION
SCHEDULES
1 BALANCE SHEET (NON-GAAP BASIS) BUDGET FUND 2 SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT
(NON-GAAP BASIS) BUDGET FUND 3 STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET
BY PROGRAM AND FUNDING SOURCE (NON-GAAP BASIS) BUDGET FUND
4 STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE (NON-GAAP BASIS) BUDGET FUND
5 RECONCILIATION OF BUDGET TO GAAP 6 RECONCILIATION OF SALARIES AND TRAVEL

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SOUTHERN POLYTECHNIC STATE UNIVERSITY - TABLE OF CONTENTS -
SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
SECTION IV CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
September 29, 2014

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the Board of Regents of the University System of Georgia
and Honorable Ron R. Koger, Interim President Southern Polytechnic State University
INDEPENDENT AUDITOR'S REPORT
Ladies and Gentlemen:
Report on the Financial Statements
We have audited the accompanying basic financial statements (Exhibits A through D) of Southern Polytechnic State University, a unit of the University System of Georgia, which is an organizational unit of the State of Georgia, as of and for the year ended June 30, 2014.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to Southern Polytechnic State University's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for
14ARL-62

the purpose of expressing an opinion on the effectiveness of Southern Polytechnic State University's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion
In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of Southern Polytechnic State University as of June 30, 2014, and the respective changes in financial position and cash flows thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1, the financial statements of Southern Polytechnic State University are intended to present the financial position and changes in financial position and cash flows of only that portion of the business-type activities of the State of Georgia that is attributable to the transactions of Southern Polytechnic State University. They do not purport to, and do not, present fairly the financial position of the State of Georgia as of June 30, 2014, the changes in its financial position or its cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
As described in Note 1 to the financial statements, in 2014, Southern Polytechnic State University adopted new accounting guidance, Governmental Accounting Standards Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities. Our opinion is not modified with respect to this matter.
As discussed in Note 1 to the financial statements, the prior period financial statements have been restated to correct various errors and omissions. Our opinion is not modified with respect to this matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages i through vi be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquires of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
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Other Information
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of Southern Polytechnic State University. The accompanying supplementary information (Schedules 1 through 6) is presented for purposes of additional analysis and is not a required part of the basic financial statements.
The accompanying supplementary information (Schedules 1 through 6) is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting or other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
Other Reporting Required by Governm ent Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated September 29, 2014, on our consideration of Southern Polytechnic State University's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Southern Polytechnic State University's internal control over financial reporting and compliance.
Respectfully,

GSG:as 14ARL-62

Greg S. Griffin State Auditor

REQUIRED SUPPLEMENTARY INFORMATION

SOUTHERN POLYTECHNIC STATE UNIVERSITY
Management's Discussion and Analysis

Introduction

Southern Polytechnic State University is one of the 31 institutions of higher education of the University System of Georgia. The University, located in Marietta, Georgia, was founded in 1948 as a two-year division of Georgia Institute of Technology. The University became accredited as a four-year college in 1970, and was one of the first colleges in the nation to offer the Bachelor of Engineering Technology degree. In the summer of 1980, Southern Polytechnic State University became the 14th senior college in the University System of Georgia.

Southern Polytechnic State University offers baccalaureate and master's degrees that contain a

balance of technical, professional, and liberal arts courses with an emphasis on relevant applicationoriented teaching. The institution continues to grow as shown by the comparison numbers that follow.

Students

Students

Faculty

(Headcount)

(FTE)

Fiscal Year 2014 Fiscal Year 2013 Fiscal Year 2012

266

6,549

5,713

242

6,202

5,409

214

5,799

5,065

In November 2013, the Board of Regents of the University System of Georgia announced the consolidation of Southern Polytechnic State University and Kennesaw State University. The consolidated institution, to be named Kennesaw State University, is estimated to enroll more than 30,000 students. Approval by the Southern Association of Colleges & Schools Commission on Colleges and by the Board of Regents of the University System of Georgia will be required to finalize the consolidation. The official combination of the two universities is expected to become final in January, 2015.

Overview of the Financial Statements and Financial Analysis

Southern Polytechnic State University is pleased to present its financial statements for fiscal year 2014. The emphasis of discussions about these statements will be on current year data. There are three financial statements presented: the Statement of Net Position; the Statement of Revenues, Expenses and Changes in Net Position; and the Statement of Cash Flows. This discussion and analysis of the University's financial statements provides an overview of its financial activities for the year. Comparative data is provided for fiscal year 2014 and fiscal year 2013.

Statement of Net Position

The Statement of Net Position presents the assets, deferred outflows of resources, liabilities, deferred inflows of resources, and net position of the University as of the end of the fiscal year. The Statement of Net Position is a point-of-time financial statement. The Statement of Net Position presents a fiscal snapshot of Southern Polytechnic State University. The Statement of Net Position presents end-of-year data concerning assets (current and noncurrent) plus deferred outflows, and liabilities (current and noncurrent) plus deferred inflows, and net position (assets and deferred outflows minus liabilities and deferred inflows). The differences between current and noncurrent assets are discussed in the Notes to the Financial Statements.

From the data presented, readers of the Statement of Net Position are able to determine the assets available to continue the operations of the institution and how much the institution owes vendors.

i

Finally, the Statement of Net Position provides a picture of the net position (assets and deferred outflows minus liabilities and deferred inflows) and their availability for expenditure by the institution. Net position is divided into three major categories. The first category, net investment in capital assets, provides the institution's equity in property, plant and equipment owned by the institution. The next category is restricted, which is divided into two categories, nonexpendable and expendable.
The corpus of nonexpendable, restricted resources is available only for investment purposes. Expendable, restricted resources are available for expenditure by the institution but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. The final category is unrestricted. Unrestricted resources are available to the institution for any lawful purpose.

Statement of Net Position, Condensed

June 30, 2014

June 30, 2013

Assets Current Assets Capital Assets, Net Other Assets

$

14,088,061

162,995,718

4,119,247

$

14,489,215

166,282,761

3,106,557

Total Assets

$ 181,203,026

$ 183,878,533

Deferred Outflows of Resources

$

2,862,046

$

0

Liabilities Current Liabilities Noncurrent Liabilities

$

10,748,369

86,963,151

$

11,308,065

86,214,416

Total Liabilities

$

97,711,520

$

97,522,481

Net Position Net Investment in Capital Assets Restricted Nonexpendable Expendable Unrestricted

$

77,016,159

1,750,685 1,754,563 5,832,145

$

78,442,020

1,365,564 1,758,703 4,789,765

Total Net Position

$

86,353,552

$

86,356,052

Total assets and deferred outflows of resources increased by $186,539. Deferred Outflows increased by $2,862,046 due to a reclassification with the implementation of Governmental Accounting Standards Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities. The loss on debt refunding was reclassified from Noncurrent Lease Purchase Obligations to Deferred Outflows of Resources. The decrease of $3,287,043 in Capital Assets, Net was due to depreciation outpacing additions, partially offset by a restatement increasing buildings. Other Assets increased by $1,012,690 reflecting funding of the capital liability reserve fund and an increase in the fair market value of investments.

Total liabilities increased for the year by $189,039. The increase of $2,862,046 due to reclassification of deferred outflows was essentially offset by current year payments. The combination of the increase in total assets and deferred outflows of resources of $186,539 and the

ii

increase in total liabilities yields a decrease in net position of $2,500. The decrease in net position is primarily due to the combination of the increase of $1,042,380 in Unrestricted Net Assets and the increase in Restricted Nonexpendable of $385,121 which was offset by the decrease of $1,425,861 in Net Investment in Capital Assets.

Statement of Revenues, Expenses and Changes in Net Position
Changes in total net position as presented on the Statement of Net Position are based on the activity presented in the Statement of Revenues, Expenses and Changes in Net Position. The purpose of the statement is to present the revenues received by the institution, both operating and nonoperating, and the expenses paid by the institution, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the institution. Generally, operating revenues are received for providing goods and services to the various customers and constituencies of the institution. Operating expenses are those expenses paid to acquire or produce the goods and services provided in return for the operating revenues, and to carry out the mission of the institution. Nonoperating revenues are revenues received for which goods and services are not provided. For example state appropriations are nonoperating because they are provided by the Legislature to the institution without the Legislature directly receiving commensurate goods and services for those revenues.

Statement of Revenues, Expenses and Changes in Net Position, Condensed

June 30, 2014

June 30, 2013

Operating Revenues Operating Expenses

$ 52,724,985 82,947,586

$ 50,831,383 80,967,726

Operating Loss

$ -30,222,601

$ -30,136,343

Nonoperating Revenues and Expenses

28,020,920

26,558,319

Loss Before Other Revenues, Expenses, Gains or Losses

$ -2,201,681

$ -3,578,024

Other Revenues, Expenses, Gains or Losses

282,572

586,752

Decrease in Net Position

$ -1,919,109

$ -2,991,272

Net Position at Beginning of Year, as Originally Reported

$ 86,356,052

$ 100,109,471

Prior Year Adjustments

1,916,609

-10,762,147

Net Position at Beginning of Year, Restated $ 88,272,661

$ 89,347,324

Net Position at End of Year

$ 86,353,552

$ 86,356,052

The Statement of Revenues, Expenses and Changes in Net Position reflect a relatively flat year, which is represented by little change in net position at the end of the year. Some highlights of the information presented on this statement are as follows:

iii

Revenue by Source For the Years Ended June 30, 2014 and June 30, 2013

June 30, 2014

June 30, 2013

Operating Revenue

Tuition and Fees

$

Grants and Contracts

Sales and Services of Educational Departments

Auxiliary

Other

34,101,361 324,873 861,509
16,842,941 594,301

$ 32,806,270 765,993 107,455
16,693,541 458,124

Total Operating Revenue

$ 52,724,985

$ 50,831,383

Nonoperating Revenue State Appropriations Grants and Contracts Gifts Investment Income Other

$ 21,228,613 10,834,957 761,579 497,453 -384,822

$ 19,276,552 10,337,577 1,237,112 160,660 408,588

Total Nonoperating Revenue

$ 32,937,780

$ 31,420,489

Capital Grants and Gifts State Other Capital Gifts and Grants

$

101,164

257,496

$

762,206

Total Capital Grants and Gifts
Special Item Loss on Transfer of Endowments

$

358,660

$

-76,088

$

762,206

$

-175,454

Total Revenues

$ 85,945,337

$ 82,838,624

Expenses (By Functional Classification) For the Years Ended June 30, 2014 and June 30, 2013

June 30, 2014

June 30, 2013

Operating Expenses Instruction Research Public Service Academic Support Student Services Institutional Support Plant Operations and Maintenance Scholarships and Fellowships Auxiliary Enterprises

$ 28,665,042 170,868 169,400
6,697,532 4,509,645 16,030,182 8,199,964 5,201,949 13,303,004

$ 27,935,952 269,366 210,461
8,776,023 4,564,468 12,251,296 9,221,408 5,383,096 12,355,656

Total Operating Expenses
Nonoperating Expenses Interest Expense (Capital Assets)

$ 82,947,586 4,916,860

$ 80,967,726 4,862,170

Total Expenses

$ 87,864,446

$ 85,829,896

iv

Operating revenues increased by $1,893,602 in fiscal year 2014. This increase was primarily due to an increase in enrollment accompanied by a 2.5 percent increase in tuition rates along with increased student fees.
The Auxiliary revenue increase of $149,400 is a result of an increase in enrollment.
Nonoperating revenues increased $1,517,291 by for the year primarily due to an increase of in State Appropriations.
The compensation and employee benefits category increased by $3,310,956 and primarily affected the Instruction and Institutional Support categories. The increase reflects the addition of new faculty, and an increased cost of health insurance for the employees of the institution.
Utilities increased by $60,622 during the past year. The increase was primarily associated with the increased natural gas costs that were experienced in the winter of fiscal year 2014.

Statement of Cash Flows
The final statement presented by the Southern Polytechnic State University is the Statement of Cash Flows. The Statement of Cash Flows presents detailed information about the cash activity of the institution during the year. The statement is divided into five parts. The first part deals with operating cash flows and shows the net cash used by the operating activities of the institution. The second section reflects cash flows from noncapital financing activities. This section reflects the cash received and spent for nonoperating, noninvesting, and noncapital financing purposes. The third section deals with cash flows from capital and related financing activities. This section deals with the cash used for the acquisition and construction of capital and related items. The fourth section reflects the cash flows from investing activities and shows the purchases, proceeds, and interest received from investing activities. The fifth section reconciles the net cash used to the operating income or loss reflected on the Statement of Revenues, Expenses and Changes in Net Position.

Cash Flows for the Years Ended June 30, 2014 and June 30, 2013, Condensed

June 30, 2014

June 30, 2013

Cash Used By:

Operating Activities

$

-21,913,384

Noncapital Financing Activities

32,783,778

Capital and Related Financing Activities

-10,029,076

Investing Activities

36,244

$

-19,967,236

31,142,906

-10,748,774

70,930

Net Change in Cash Cash, Beginning of Year

$

877,562

9,603,930

$

497,826

9,106,104

Cash, End of Year

$

10,481,492

$

9,603,930

Capital Assets

For additional information concerning Capital Assets, see Notes 1, 5, 7, and 9 in the Notes to the Financial Statements.

v

Long-Term Liabilities Southern Polytechnic State University had Long-Term Liabilities of $90,490,204, of which $3,527,053 was reflected as current liability at June 30, 2014. For additional information concerning Long-Term Liabilities, see Notes 1 and 7 in the Notes to the Financial Statements. Economic Outlook The University is not aware of any currently known facts, decisions, or conditions that are expected to have a significant effect on the financial position or results of operations during this fiscal year beyond those unknown variations having a global effect on virtually all types of business operations. The University's overall financial position is strong. Along with a relatively flat funded year, the University had little change in Net Position. The University anticipates the current fiscal year will be much like last and will maintain a close watch over resources to maintain the University's ability to react to unknown internal and external issues. Dr. Ron R. Koger, Interim President Southern Polytechnic State University
vi

BASIC FINANCIAL STATEMENTS - 1 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF NET POSITION JUNE 30, 2014
ASSETS
Current Assets Cash and Cash Equivalents Accounts Receivable, Net (Note 3) Receivables - Federal Financial Assistance Receivables - Other Due from Affiliated Organizations Prepaid Items
Total Current Assets
Noncurrent Assets Investments Due from USO - Capital Liability Reserve Fund Notes Receivable, Net Capital Assets, Net (Note 5)
Total Noncurrent Assets
Total Assets
DEFERRED OUTFLOWS OF RESOURCES
Deferred Loss on Debt Refunding
LIABILITIES
Current Liabilities Accounts Payable Salaries Payable Contracts Payable Deposits Unearned Revenue (Including Tuition and Fees) (Note 6) Deposits Held for Other Organizations Lease Purchase Obligations Compensated Absences
Total Current Liabilities
Noncurrent Liabilities Lease Purchase Obligations Compensated Absences
Total Noncurrent Liabilities
Total Liabilities
NET POSITION
Net Investment in Capital Assets Restricted for:
Nonexpendable Expendable Unrestricted
Total Net Position
The notes to the financial statements are an integral part of this statement.
- 2 -

EXHIBIT "A"

$

10,481,492

1,163,419 2,088,233
132,555 222,362

14,088,061

3,328,077 630,463 160,707
162,995,718
167,114,965
181,203,026

2,862,046

1,937,625 143,748 133,397 37,605
4,226,683 742,258
2,367,387 1,159,666
10,748,369
86,474,218 488,933
86,963,151
97,711,520

77,016,159
1,750,685 1,754,563 5,832,145

$

86,353,552

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION
YEAR ENDED JUNE 30, 2014
OPERATING REVENUES
Student Tuition and Fees (Net of Allowance for Doubtful Accounts) Less: Scholarship Allowances
Grants and Contracts Federal State Other
Sales and Services Auxiliary Enterprises
Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Loss
NONOPERATING REVENUES (EXPENSES)
State Appropriations Grants and Contracts
Federal State Gifts Investment Income (Endowments, Auxiliary and Other) Interest Expense (Capital Assets) Other Nonoperating Revenues (Expenses)
Net Nonoperating Revenues
Loss Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State Other
Special Item - Loss on Transfer of Endowment
Total Other Revenues, Expenses, Gains or Losses
Decrease in Net Position
Net Position - Beginning of Year, as Originally Reported
Prior Year Adjustments
Net Position - Beginning of Year, Restated
Net Position - End of Year
The notes to the financial statements are an integral part of this statement.
- 3 -

EXHIBIT "B"

$

41,099,942

-6,998,581

28,411 212,441
84,021 861,509

9,684,504 96,821
3,145,203 1,925,559
304,613 1,383,120
303,121 594,301

52,724,985

19,172,177 17,514,535 11,346,926
304,999 539,885 5,786,021 3,147,148 16,669,119 8,466,776
82,947,586
-30,222,601

21,228,613
10,631,682 203,275 761,579 497,453
-4,916,860 -384,822
28,020,920
-2,201,681
101,164 257,496 -76,088
282,572
-1,919,109
86,356,052
1,916,609
88,272,661

$

86,353,552

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30, 2014
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts (Exchange) Sales and Services Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Collection of Loans to Students and Employees Auxiliary Enterprise Charges: Residence Halls Bookstore Food Services Parking/Transportation Health Services Intercollegiate Athletics Other Organizations Other Receipts (Payments)
Net Cash Used by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes
Net Cash Flows Provided by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Proceeds from Sale of Capital Assets Purchases of Capital Assets Principal Paid on Capital Debt and Leases Interest Paid on Capital Debt and Leases
Net Cash Used by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from Sales and Maturities of Investments Interest on Investments Transfer of Endownment
Net Cash Provided by Investing Activities
Net Increase in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year

EXHIBIT "C"

$

35,761,110

-482,142

850,964

-32,698,460

-36,822,252

-5,799,076

2,895

9,204,912 109,254
2,988,531 1,865,690
295,696 1,418,031
302,711 1,088,752

-21,913,384

21,228,613 -48,329
11,603,494
32,783,778

101,164 3,556
-3,107,014 -2,330,079 -4,696,703
-10,029,076

88,701 23,631 -76,088
36,244
877,562
9,603,930

$

10,481,492

- 4 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30, 2014
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Loss Adjustments to Reconcile Operating Income (loss) to Net Cash
Provided (Used) by Operating Activities Depreciation Change in Assets and Liabilities: Receivables, Net Prepaid Items Notes Receivable, Net Accounts Payable Unearned Revenue (Including Tuition and Fees) Compensated Absences
Net Cash Used by Operating Activities
NONCASH ACTIVITY Change in Fair Value of Investments Recognized as a Component of Interest Income Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts

EXHIBIT "C"

$

-30,222,601

8,466,776
179,672 141,290
2,895 -884,508 328,977
74,115

$

-21,913,384

$

432,813

$

257,496

The notes to the financial statements are an integral part of this statement. - 5 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 1. Summary of Significant Accounting Policies
Nature of Operations Southern Polytechnic State University serves the state and national communities by providing its students with academic instruction that advances fundamental knowledge, and by disseminating knowledge to the people of Georgia and throughout the country.
Reporting Entity Southern Polytechnic State University is one of thirty-one (31) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of Southern Polytechnic State University as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. Southern Polytechnic State University does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Southern Polytechnic State University is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards.
Legally separate, tax exempt Affiliated Organizations whose activities primarily support units of the University System of Georgia, which are organizational units of the State of Georgia, are considered potential Component Units of the State. See Note 16 for additional information.
On November 12, 2013, based on the Chancellor's recommendation, the Board of Regents voted to consolidate two institutions of the University System of Georgia to enhance and improve educational offerings and student success. Pending The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) approval, it is anticipated that in January, 2015, Southern Polytechnic State University will merge with Kennesaw State University. The new university will be called Kennesaw State University.
Financial Statement Presentation The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the University's assets, deferred outflow of resources, liabilities, deferred inflows of resources, net position, revenues, expenses, changes in net position and cash flows.
Basis of Accounting For financial reporting purposes, the University is considered a special-purpose government engaged only in business-type activities. Accordingly, the University's financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-University transactions have been eliminated.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

New Accounting Pronouncements In fiscal year 2014, the University adopted the Governmental Accounting Standards Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities. The provisions of this Statement clarify the use of deferred inflows of resources and deferred outflows of resources. Certain items, including those items which were previously reported as assets and liabilities, will now be reported as outflows of resources or inflows of resources. As a result of this implementation, the University changed the classification of certain assets to deferred outflows of resources. As of June 30, 2014, the University had $2,862,026 in deferred outflows of resources.
In fiscal year 2014, the University adopted Governmental Accounting Standards Board (GASB) Statement No. 66, Technical Corrections - 2012, an amendment to GASB Statements No. 10 and No. 62. The objective of this Statement is to resolve conflicting guidance by amending GASB Statement No. 10, Accounting and Financial Reporting for Risk Financing and Related Insurance Issues and GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in PreNovember 30, 1989 FASB and AICPA Pronouncements. GASB Statement No. 10 was amended by removing the provision that limited fund based reporting of an entity's risk and financing activities to certain funds. GASB Statement No. 62 was amended by modifying guidance on (1) operating lease payments that vary from a straight-line basis, (2) purchases of a loan or a group of loans, and (3) recognition of servicing fees on mortgage loans that are sold when the stated service fee rate differs from a current (normal) servicing fee rate. The adoption of this Statement did not have a significant impact on the University's financial statements.
In fiscal year 2014, the University adopted Governmental Accounting Standards Board (GASB) Statement No. 70, Accounting and Financial Reporting for Nonexchange Financial Guarantees. This Statement establishes accounting and reporting requirements for state and local governments that extend or receive financial guarantees that are nonexchange transactions. The adoption of this Statement did not have a significant impact on the University's financial statements.
In fiscal year 2015, the University will adopt Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions. The provisions of this Statement establish accounting and financial reporting standards for pensions that are provided to the employees of state and local governmental employers through pension plans that are administered through trusts. Implementation of this Statement will require the University to record a liability for its proportionate share of the Net Pension Liability of pension plans in which it participates. Actuarial estimates are currently being made to determine the University's liability, the effects of which are believed to be material.
Cash and Cash Equivalents Cash and Cash Equivalents consist of petty cash, demand deposits and time deposits in authorized financial institutions, and cash management pools that have the general characteristics of demand deposit accounts. This includes the Board of Regents Short-Term Investment Pool.
Short-Term Investments Short-Term Investments consist of investments of 90 days - 13 months, which includes certificates of deposits or other time-restricted investments with original maturities of six months or more when purchased. Funds are not readily available and there is a penalty for early withdrawal.
Investments Investments include financial instruments with terms in excess of 13 months, certain other securities for the production of revenue, land, and other real estate held as investments by endowments. The University accounts for its investments at fair value. Changes in unrealized gain (loss) on the carrying value of investments are reported as a component of investment income in the Statement of Revenues, Expenses and Changes in Net Position. The Board of Regents Balanced Income Fund and the Board of Regents Total Return Fund are included under Investments.
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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Investments that are externally restricted and cannot be used to pay current liabilities are classified as noncurrent assets in the Statement of Net Position.
Accounts Receivable Accounts receivable consists of tuition and fees charged to students and auxiliary enterprise services provided to students, faculty and staff, the majority of whom reside in the State of Georgia. Accounts receivable also includes amounts due from the federal government, state and local governments, or private sources, in connection with reimbursement of allowable expenditures made pursuant to the University's grants and contracts. Accounts receivable are recorded net of estimated uncollectible amounts.
Capital Assets Capital assets are recorded at cost at the date of acquisition, or fair market value at the date of donation in the case of gifts. For equipment, the University's capitalization policy includes all items with a unit cost of $5,000 or more, and an estimated useful life of greater than one year. Renovations to buildings, infrastructure, and land improvements that exceed $100,000 and/or significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation, which also includes amortization of intangible assets such as water, timber, and mineral rights, easements, patents, trademarks, and copyrights, as well as software, is computed using the straight-line method over the estimated useful lives of the assets, generally 40 to 60 years for buildings, 20 to 25 years for infrastructure and land improvements, 10 years for library books, and 3 to 20 years for equipment. Residual values generally are 10% of historical costs for infrastructure, buildings and building improvements, and facilities and other improvements.
To fully understand plant additions in the University System, it is necessary to look at the activities of the Georgia State Financing and Investment Commission (GSFIC) - an organization that is external to the System. GSFIC issues bonds for and on behalf of the State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia and the Act creating the GSFIC. These bonds constitute direct and general obligations of the State of Georgia, to the payment of which the full faith, credit and taxing power of the State are pledged.
For projects managed by GSFIC, GSFIC retains construction-in-progress on its books throughout the construction period and transfers the entire project to the University when complete. For projects managed by the University, the University retains construction-in-progress on its books and is reimbursed by GSFIC. For the year ended June 30, 2014, GSFIC did not transfer any capital additions to Southern Polytechnic State University.
Due from USO - Capital Liability Reserve Fund In fiscal year 2014, the Board of Regents established a Capital Liability Reserve Fund (Fund) to protect the fiscal integrity of the University System of Georgia (USG), to maintain the strongest possible credit ratings associated with Public Private Venture (PPV) projects, and to ensure that the Board of Regents can effectively support its long-term capital lease obligations. The Fund is financed by all USG institutions participating in the PPV program. The Fund serves as a pooled reserve that is managed by the Board of Regents. The Fund shall only be used to address significant shortfalls and only insofar as a requesting USG institution is unable to make the required PPV capital lease payment to the designated cooperative organization. The Fund will continue as long as the Board of Regents has rental obligations under the PPV program and at the conclusion of the program, funds will be returned to the University. Southern Polytechnic State University's contribution to the fund as of June 30, 2014 was $630,463.
Deposits Deposits represent good faith deposits from students such as to reserve housing assignments in a University residence hall.
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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Unearned Revenue Unearned Revenue includes amounts received for tuition and fees and certain auxiliary activities prior to the end of the fiscal year but related to the subsequent accounting period. Unearned Revenue also includes amounts received from grant and contract sponsors that have not yet been earned on exchange type transactions.

Compensated Absences Employee vacation pay is accrued at year-end for financial statement purposes. The liability and expense incurred are recorded at year-end as compensated absences in the Statement of Net Position, and as a component of compensation and benefit expense in the Statement of Revenues, Expenses and Changes in Net Position.

Noncurrent Liabilities Noncurrent liabilities include (1) liabilities that will not be paid within the next fiscal year; (2) capital lease obligations with contractual maturities greater than one year; and (3) other liabilities that, although payable within one year, are to be paid from funds that are classified as noncurrent assets.
Net Position The University's net position is classified as follows:
Net Investment in Capital Assets: This represents the University's total investment in capital assets, net of outstanding debt obligations, deferred outflows of resources and deferred inflows of resources related to those capital assets. To the extent debt has been incurred or deferred inflows of resources have been received but not yet expended for capital assets, such amounts are not included as a component of the net investment in capital assets. The term "debt obligations" as used in this definition does not include debt of the GSFIC as discussed previously in Note 1 - Capital Assets section.
Restricted - nonexpendable: includes endowment and similar type funds, in which donors or other outside sources have stipulated, as a condition of the gift instrument, that the principal is to be maintained inviolate and in perpetuity, and invested for the purpose of producing present and future income, which may be either expended or added to principal. The University may accumulate as much of the annual net income of an institutional fund as is prudent under the standard established by Code Section 44-15-7 of Annotated Code of Georgia.
Restricted - expendable: includes resources in which the University is legally or contractually obligated to spend in accordance with restrictions imposed by external third parties.
Expendable Restricted: include the following at June 30, 2014:

Restricted - E&G and Other Organized Activities Federal Loans Institutional Loans Quasi-Endowments

$

1,562,334

24,418

144,868

22,943

Total Restricted Expendable

$

1,754,563

Restricted - expendable - Capital Projects: This represents resources for which the University is legally or contractually obligated to spend resources for capital projects in accordance with restrictions imposed by external third parties.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Unrestricted: Unrestricted represents resources derived from student tuition and fees, state appropriations, and sales and services of educational departments and auxiliary enterprises. These resources are used for transactions relating to the educational and general operations of the University, and may be used at the discretion of the governing board to meet current expenses for those purposes. These resources also include auxiliary enterprises, which are substantially selfsupporting activities that provide services for students, faculty and staff.
Unrestricted resources include the following items which are quasi-restricted by management at June 30, 2014:

R & R Reserve Reserve for Encumbrances Capital Liability Reserve Fund Other Unrestricted

$

240,781

2,299,938

630,463

2,660,963

Total Unrestricted Net Position

$

5,832,145

When an expense is incurred that can be paid using either restricted or unrestricted resources, the University's policy is to first apply the expense towards unrestricted resources, and then towards restricted resources.

Income Taxes Southern Polytechnic State University as a political subdivision of the State of Georgia, is excluded from Federal income taxes under Section 115(1) of the Internal Revenue Code, as amended.

Classification of Revenues and Expenses The Statement of Revenues, Expenses and Changes in Net Position classify fiscal year activity as operating and nonoperating according to the following criteria:

Operating revenue includes activities that have the characteristics of exchange transactions, such as (1) student tuition and fees, net of scholarship allowances, (2) certain Federal, state and local grants and contracts, and (3) sales and services.

Nonoperating revenue includes activities that have the characteristics of nonexchange transactions, such as gifts and contributions, and other revenue sources that are defined as nonoperating revenue by GASB No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting, and GASB No. 34, such as state appropriations and investment income.

Operating expenses includes activities that have the characteristics of exchange transactions.

Nonoperating expense includes activities that have the characteristics of nonexchange transactions, such as capital financing costs and costs related to investment activity.

Scholarship Allowances Student tuition and fee revenues, and certain other revenues from students, are reported at gross with a contra revenue account of scholarship allowances in the Statement of Revenues, Expenses and Changes in Net Position. Scholarship allowances are the difference between the stated charge for goods and services provided by the University, and the amount that is paid by students and/or third parties making payments on the students' behalf.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs are recorded as either operating or nonoperating revenues in the University's financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the University has recorded contra revenue for scholarship allowances.
Restatement of Prior Year Net Position For fiscal year 2014, the University made prior period adjustments due to various errors or omissions, which require the restatement of the June 30, 2013 net position. The result is an increase in net position at July 1, 2013, of $1,916,609. These changes are in accordance with generally accepted accounting principles..

Net Position, July 1, 2013, as previously reported

$ 86,356,052

Correction of Capital Assets, Net of Accumulated Depreciation Correction of Capital Leases Correction of Accounts Receivable

2,622,348 -248,740 -456,999

Net Position, July 1, 2013, as restated

$ 88,272,661

Note 2. Deposits and Investments

Deposits The custodial credit risk for deposits is the risk that in the event of a bank failure, the University's deposits may not be recovered. Funds belonging to the State of Georgia (and thus the University) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:

1. Bonds, bills, notes, certificates of indebtedness, or other direct obligations of the United States or of the State of Georgia.

2. Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia.

3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.

4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

5. Bonds, bills, certificates of indebtedness, notes or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association and the Federal National Mortgage Association.

6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

The Treasurer of the Board of Regents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia.
At June 30, 2014, the carrying value of deposits was $8,850,400 and the bank balance was $9,769,555. Of the University's deposits, $9,769,555 were uninsured. Of these uninsured deposits, $9,769,555 were collateralized with securities held by the financial institution's trust department or agent, but not in the University's name.
Investments At June 30, 2014, the carrying value of the University's investments were $4,953,699, which is materially the same as fair value. These investments were comprised entirely of funds invested in the Board of Regents investment pools as follows:

Investment Pools Board of Regents Short-Term Fund Balanced Income Fund Total Return Fund

$

1,625,622

899,026

2,429,051

Total Investment Pools

$

4,953,699

The Board of Regents Investment Pool is not registered with the Securities and Exchange Commission as an investment company. The fair value of investments is determined daily. The pool does not issue shares. Each participant is allocated a pro rata share of each investment at fair value along with a pro rata share of the interest that it earns. Participation in the Board of Regents Investment Pool is voluntary. The Board of Regents Investment Pool is not rated. Additional information on the Board of Regents Investment Pool is disclosed in the audited Financial Statements of the Board of Regents of the University System of Georgia - System Office (oversight unit). This audit can be obtained from the Georgia Department of Audits and Accounts - Education Audit Division or on their web site at http://www.audits.ga.gov.
Interest Rate Risk Interest rate risk is the risk that changes in interest rates of debt investments will adversely affect the fair value of an investment. The University does not have a formal policy for managing interest rate risk.
The Effective Duration of the Short-Term Fund is .55 years. Of the University's total investment of $1,625,622 in the Short-Term Fund, $154,367 is invested in debt securities.
The Effective Duration of the Total Return Fund is 5.25 years. Of the University's total investment of $2,429,051 in the Total Return Fund, $74,348 is invested in debt securities.
The Effective Duration of the Balanced Income Fund is 4.82 years. Of the University's total investment of $899,026 in the Balanced Income Fund, $27,517 is invested in debt securities.
Credit Quality Risk Credit quality risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The University does not have a formal policy for managing credit quality risk.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Custodial Credit Risk Custodial credit risk for investments is the risk that, in the event of a failure of the counterparty to a transaction, the University will not be able to recover the value of the investment or collateral securities that are in the possession of an outside party. The University does not have a formal policy for managing credit quality risk.

Note 3. Accounts Receivable Accounts receivable consisted of the following at June 30, 2014:

Student Tuition and Fees

$

Auxiliary Enterprises and Other Operating Activities

Federal Financial Assistance

Georgia State Financing and Investment Commission

Due from Affiliated Organizations

Other

2,561,091 2,365,692 1,163,419
235,530 132,555 1,019,437

Accounts Receivable Before Allowances

7,477,724

Less Allowance for Doubtful Accounts

4,093,517

Net Accounts Receivable

$

3,384,207

Note 4. Notes/ Loans Receivable

The Federal Perkins Loan Program (the Program) comprises substantially all of the loans receivable at June 30, 2014. The Program provides for cancellation of a loan at rates of 10% to 30% per year up to a maximum of 100% if the participant complies with certain provisions. The Federal government reimburses the University for amounts cancelled under these provisions. As the University determines that loans are uncollectible and not eligible for reimbursement by the Federal government, the loans are written off and assigned to the U. S. Department of Education. The University determines an allowance for uncollectible loans, which, in management's opinion, is sufficient to absorb loans that will ultimately be written off. For fiscal year ended June 30, 2014, the allowance for uncollectible loans was determined to be $0.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 5. Capital Assets Following are the changes in capital assets for the year ended June 30, 2014:

Beginning Balance July 1, 2013 (Restated)

Additions

Reductions

Ending Balance June 30, 2014

Capital Assets, Not Being Depreciated: Land Construction Work-In-Progress

$

2,054,845

1,158,818 $

133,168 $

$ 1,108,898

2,054,845 183,088

Total Capital Assets, Not Being Depreciated

3,213,663

133,168

1,108,898

2,237,933

Capital Assets, Being Depreciated/Amortized: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections Capitalized Collections

5,105,277 110,969,668
1,443,569 14,547,954 92,847,249
7,191,008 30,500

2,080,480 178,423
1,515,119
154,428

452,489 1,970,299
211,400

5,105,277 112,597,659
1,621,992 14,092,774 92,847,249
7,134,036 30,500

Total Assets Being Depreciated

232,135,225

3,928,450

2,634,188

233,429,487

Less: Accumulated Depreciation/Amortization: Infrastructure Building and Building Improvements Facilities and Other Improvements Equipment Capital Leases Library Collections Capitalized Collections

1,647,399 31,854,965
317,191 9,901,949 16,739,782 5,965,180
17,313

185,414 2,791,690
44,979 1,746,542 3,445,737
251,728 686

78,070 1,949,383
211,400

1,832,813 34,568,585
362,170 9,699,108 20,185,519 6,005,508
17,999

Total Accumulated Depreciation

66,443,779

8,466,776

2,238,853

72,671,702

Total Capital Assets, Being Depreciated, Net

165,691,446

-4,538,326

395,335

160,757,785

Capital Assets, Net

$

168,905,109 $

-4,405,158 $

1,504,233 $

162,995,718

Note 6. Unearned Revenue (Including Tuition and Fees) Unearned Revenue (Including Tuitions and Fees) consisted of the following at June 30, 2014:

Prepaid Tuition and Fees Other Unearned Revenue

$

3,622,734

603,949

Total Unearned Revenue

$

4,226,683

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 7. Long-Term Liabilities Long-Term liability activity for the year ended June 30, 2014 was as follows:

Beginning Balance July 1, 2013 (Restated) (1) (2)

Additions

Reductions

Ending Balance June 30, 2014

Current Portion

Leases Lease Obligations

$ 91,171,684 $

$ 2,330,079 $ 88,841,605 $ 2,367,387

Other Liabilities Compensated Absences

1,574,484

1,249,798

1,175,683

1,648,599

1,159,666

Total Long-Term Obligations $ 92,746,168 $ 1,249,798 $ 3,505,762 $ 90,490,204 $ 3,527,053
(1) With the implementation of GASB 65, the loss on debt refunding reported within Long-term Debt in previous years was reclassified to Deferred Outflows of Resources. See Note 1. (2) The University restated beginning Net Position for various errors or omissions in Lease Obligations. See Note 1.

Note 8. Significant Commitments
The University had significant unearned, outstanding, construction or renovation contracts executed in the amount of $640,242 as of June 30, 2014. This amount is not reflected in the accompanying basic financial statements.

Note 9. Lease Obligations
Southern Polytechnic State University is obligated under capital leases and installment purchase agreements for the acquisition of real property.
CAPITAL LEASES

Capital leases are generally payable in installments semi-annually and have terms expiring in various years between 2027 and 2040. Expenditures for fiscal year 2014 were $7,553,911 of which $4,916,860 represented interest including amortization of the deferred outflows and $306,972 represented executory costs. Total principal paid on capital leases was $2,330,079 for the fiscal year ended June 30, 2014. Interest rates range from 2.89 percent to 6.07 percent. The following is a summary of the carrying values of assets held under capital lease at June 30, 2014:

Description

Gross Amount (+)

Accumulated Depreciation
(-)

Net Position Held Under Capital Lease at June 30, 2014
(=)

Outstanding Balances per Lease Schedules at June 30, 2014

Buildings

$

92,847,249 $ 20,185,519 $ 72,661,730 $ 88,841,605

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

In July 2005, Southern Polytechnic State University entered into a capital lease of $11,643,862 at 5.0 percent with Southern Polytechnic State University Foundation, Inc., whereby the University leases the University Commons Housing building for a twenty-two year period.
In July 2005, the University also entered into a capital lease of $22,148,456 at 5.0 percent with the Southern Polytechnic State University Foundation, Inc. whereby the University leases the University Courtyard Housing, Norton Hall, and Howell Hall student housing buildings for a twenty-four year period.
In June 2013, Southern Polytechnic State University Foundation, Inc. (Foundation) refunded the bonds related to the University Courtyard Housing, Norton Hall, and Howell Hall Lease. The Foundation revised the lease agreement and passed through the economic advantages of the refund to the University. The amended lease for the University Courtyard Housing removed Norton Hall and Howell Hall student housing buildings from the lease and amended the rent schedule. The lease amendment for the University Courtyard is for $19,440,849 at 2.89 percent for a sixteen-year period that began June 2013 and expires June 2029. The outstanding balance at June 30, 2014 was $18,474,338.
In June 2013, Southern Polytechnic State University Foundation, Inc. (Foundation) refunded the bonds related to the University Commons Housing lease. The Foundation revised the lease agreement and passed through the economic advantages of the refund to the University. The amended lease for the University Commons Housing is for $9,873,673 at 2.89 percent for a fourteen-year period that began June 2013 and expires June 2027. The outstanding balance at June 30, 2014 was $9,293,099.
In August 2008, Southern Polytechnic State University entered into a capital lease of $18,529,368 at 6.07 percent with the Georgia Higher Education Facilities Authority, whereby the University leases a parking deck for a thirty-year period that began July 2010 and expires June 2040. The outstanding balance at June 30, 2014 was $18,627,819.
In July 2009, Southern Polytechnic State University entered into a capital lease of $43,512,843 at 5.56 percent with the Georgia Higher Education Facilities Authority, whereby the University leases a the Hornet Village, Special Interest student housing, and the student dining building for a twenty-nine year period that began July 2010 and expires June 2039. The outstanding balance at June 30, 2014 was $42,446,349.
OPERATING LEASES
Southern Polytechnic State University is not a party to any noncancellable operating leases.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

FUTURE COMMITMENTS

Future commitments for capital leases (which here and on the Statement of Net Position include other installment purchase agreements) as of June 30, 2014, were as follows:

Real Property and
Equipment Capital Leases

Year Ending June 30: 2015 2016 2017 2018 2019 2020 - 2024 2025 - 2029 2030 - 2034 2035 - 2039 2040

$

6,935,946

6,992,491

7,049,449

7,105,990

7,164,610

36,763,980

36,169,805

25,775,020

24,696,141

1,646,840

Total Minimum Lease Payments

160,300,272

Less: Interest Less: Executory Costs (if paid)

62,182,241 9,276,426

Principal Outstanding

$

88,841,605

Southern Polytechnic State University's fiscal year 2014 expense for rental of real property and equipment under operating leases was $243,259.

Note 10. Special Item Transfer
On June 4, 1997, the Atlanta Chapter of the Professional Construction Estimators Association and its successor, the American Society of Professional Estimators, Atlanta Chapter, contributed a gift of cash to create an endowment funded scholarship with the University. On July 12, 2013, the donor requested that the remaining proceeds in this endowment be transferred to the Southern Polytechnic State University Foundation. On July 23, 2013, the Golden Hammer Scholarship Fund balance of $76,088 was transferred to the Foundation. This transfer is reflected as a Special Item Transfer on the Statement of Revenues, Expenses and Changes in Net Position.

Note 11. Retirement Plans
Southern Polytechnic State University participates in various retirement plans administered by the State of Georgia under the Teachers Retirement System of Georgia. The system issues separate publicly available financial reports that include the applicable financial statements and required supplementary information. The reports may be obtained from the system office. The significant retirement plan that Southern Polytechnic State University participates in is described below. More detailed information can be found in the plan agreements and related legislation. The plan, including benefit and contribution provisions, was established and can be amended by State law.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Teachers Retirement System of Georgia

The Teachers Retirement System of Georgia (TRS) is a cost-sharing multiple-employer defined benefit plan created in 1943 by an act of the Georgia General Assembly to provide retirement benefits for qualifying employees in educational service. A Board of Trustees comprised of active and retired members and ex-officio State employees is ultimately responsible for the administration of TRS.

On October 25, 1996, the Board created the Supplemental Retirement Benefit Plan of the Georgia Teachers Retirement System (SRBP-TRS). SRBP-TRS was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion of TRS. The purpose of SRBP-TRS is to provide retirement benefits to employees covered by TRS whose benefits are otherwise limited by IRC Section 415. Beginning July 1, 1997, all members and retired former members in TRS are eligible to participate in the SRBP-TRS whenever their benefits under TRS exceed the IRC Section 415 imposed limitation on benefits.

TRS provides service retirement, disability retirement, and survivor's benefits. The benefit structure of TRS is defined and may be amended by State statute. A member is eligible for normal service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service.

Normal retirement (pension) benefits paid to members are equal to 2% of the average of the member's two highest paid consecutive years of service, multiplied by the number of years of creditable service up to 40 years. Early retirement benefits are reduced by the lesser of one-twelfth of 7% for each month the member is below age 60 or by 7% for each year or fraction thereof by which the member has less than 30 years of service. Retirement benefits are payable monthly for life. A member may elect to receive a partial lump-sum distribution in addition to a reduced monthly retirement benefit. Death, disability and spousal benefits are also available.

TRS is funded by member and employer contributions as adopted and amended by the Board of Trustees. Members become fully vested after 10 years of service. If a member terminates with less than 10 years of service, no vesting of employer contributions occurs, but the member's contributions may be refunded with interest. Member contributions are limited by State law to not less than 5% or more than 6% of a member's earnable compensation. Member contributions as adopted by the Board of Trustees for the fiscal year ended June 30, 2014 were 6.00% of annual salary. Employer contributions required for fiscal year 2014 were 12.28% of annual salary as required by the June 30, 2011 actuarial valuation.

The following table summarizes the Southern Polytechnic State University contributions by defined

benefit plan for the years ending June 30, 2014, June 30, 2013, and June 30, 2012 (dollars in

thousands):

TRS

Percentage

Required

Fiscal Year

Contributed

Contribution

2014 2013 2012

100%

$

2,012,120

100%

$

1,752,527

100%

$

1,507,432

- 18 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Regents Retirement Plan
Plan Description The Regents Retirement Plan, a single-employer defined contribution plan, is an optional retirement plan that was created/established by the Georgia General Assembly in O.C.G.A. 47-21-1 et.seq. and administered by the Board of Regents of the University System of Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan. An "eligible university system employee" is a faculty member or all exempt full and partial benefit eligible employees, as designated by the regulations of the Board of Regents. Under the Regents Retirement Plan, a plan participant may purchase annuity contracts from four approved vendors (VALIC, Fidelity, and TIAACREF) for the purpose of receiving retirement and death benefits. Benefits depend solely on amounts contributed to the plan plus investment earnings. Benefits are payable to participating employees or their beneficiaries in accordance with the terms of the annuity contracts.
Funding Policy Southern Polytechnic State University makes monthly employer contributions for the Regents Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2014, the employer contribution was 9.24% for the participating employee's earnable compensation. Employees contribute 6% of their earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times.
Southern Polytechnic State University and the covered employees made the required contributions of $1,452,791 (9.24%) and $943,338 (6%), respectively.
VALIC, Fidelity, and TIAA-CREF have separately issued financial reports which may be obtained through their respective corporate offices.
Georgia Defined Contribution Plan
Plan Description Southern Polytechnic State University participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Board of Trustees of the Employees' Retirement System of Georgia.
Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than $3,500 credited to his/her account, the Board of Trustees has the option of requiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
Contributions Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member.

- 19 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Total contributions made by employees during fiscal year 2014 amounted to $90,403 which represents 7.5% of covered payroll. These contributions met the requirements of the plan.
The Georgia Defined Contribution Plan issues a financial report each fiscal year, which may be obtained from the ERS offices.
Note 12. Risk Management
The University System of Georgia offers its employees and retirees access to four different healthcare plan options. For the University System of Georgia's Plan Year 2014, the following healthcare plan options were available:
BlueChoice HMO Health Savings Account (HSA) Open Access POS Open Access Point-of-Service (POS) Kaiser Permanente HMO
Southern Polytechnic State University and participating employees and retirees pay premiums to the healthcare plan options to access benefits coverage. The respective health plan options are included in the financial statements of the Board of Regents of the University System of Georgia - University System Office. All units of the University System of Georgia share the risk of loss for claims associated with the self-insured plans; including the HSA Open Access POS. the Open Access POS and the BlueChoice HMO. The reserves for these plans are considered to be a self-sustaining risk fund. The Board of Regents has contracted with Blue Cross Blue Shield of Georgia to serve as the claims administrator for the self-insured healthcare plans. In addition to the self-insured healthcare plan options offered to the employees of the University System of Georgia, a fully insured HMO healthcare plan option is also offered to System employees through Kaiser Permanente.
The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. Southern Polytechnic State University, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
A self-insured program of professional liability for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund.

- 20 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 13. Contingencies
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditure disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although Southern Polytechnic State University expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Southern Polytechnic State University (an organizational unit of the Board of Regents of the University System of Georgia), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2014.
Note 14. Post-Employment Benefits Other Than Pension Benefits
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 20-3-31, the Board of Regents of the University System of Georgia has established group health and life insurance programs for regular employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees of the University System of Georgia eligible for retirement or that become permanently and totally disabled to continue as members of the group health and life insurance programs. The policies of the Board of Regents of the University System of Georgia define and delineate who is eligible for these post-employment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia pay the employer portion for group insurance for affected individuals. With regard to life insurance, the employer covers the total cost for $25,000 of basic life insurance. If an individual elects to have supplemental, and/or, dependent life insurance coverage, such costs are borne entirely by the employee.
The Board of Regents Retiree Health Benefit Plan is a single-employer, defined benefit plan. Financial statements and required supplementary information for the Plan are included in the publicly available Consolidated Annual Financial Report of the University System of Georgia. The University pays the employer portion of health insurance for its eligible retirees based on rates that are established annually by the Board of Regents for the upcoming plan year. For the 2014 plan year, the employer rate was between 70-75% of the total health insurance cost for eligible retirees and the retiree rate was between 25-30%.
As of June 30, 2014, there were 196 employees who had retired or were disabled that were receiving these post-employment health and life insurance benefits. For the year ended June 30, 2014, Southern Polytechnic State University recognized as incurred $1,071,336 of expenditures, which was net of $419,913 of participant contributions.

- 21 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 15. Natural Classifications with Functional Classifications The University's operating expenses by functional classification for fiscal year 2014 are shown below:

Natural Classification
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Natural Classification
Salaries Faculty Staff
Employee Benefits Other Personal Services Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses

Instruction

Functional Classification

Research

Public Service

Academic Support

Student Services

$ 18,113,172 $ 2,160,180 5,200,756
125,793 6,725
59,311 2,080,851
918,254

7,777 400 $ 595
1,534 500
33,584 126,478

$ 122,827
46,760
-187

634,832 3,344,436 $
918,156 20,825
129,599 1,320
17,876 1,246,319
384,169

2,608,095 735,718
62,780 66,453 13,773 1,003,843 18,983

$ 28,665,042 $

170,868 $

169,400 $

6,697,532 $ 4,509,645

Institutional Support

Functional Classification

Plant Operations Scholarships

and

and

Maintenance

Fellowships

Auxiliary Enterprises

Total Operating Expenses

$

415,310

5,246,121 $

3,174,106

375,976

163,395

85,771

220,617

5,783,930

564,956

$ 16,030,182 $

2,149,140 754,283 -23,612 2,648 $
1,952,977 443,793
2,920,735

$ 5,201,949

8,199,964 $ 5,201,949 $

1,086 $ 1,883,336
516,552 -68,190 54,136 423,303 882,594 6,076,986 3,533,201

19,172,177 17,514,535 11,346,926
304,999 539,885 5,786,021 3,147,148 16,669,119 8,466,776

13,303,004 $ 82,947,586

- 22 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014

EXHIBIT "D"

Note 16. Affiliated Organizations
The Southern Polytechnic State University Foundation, Inc. and Southern Polytechnic Applied Research Corporation are legally separate, tax exempt organizations whose activities primarily support Southern Polytechnic State University. These affiliated organizations are considered potential component units of the State of Georgia in accordance with GASB Statement No. 61, The Financial Reporting Entity: Omnibus - an amendment of GASB Statements No. 14 and No. 34, and GASB Statement No. 39, Determining Whether Certain Organizations are Component Units. Therefore, the financial statements of the affiliated organizations are not included in these financial statements. Copies of the financial statements for the affiliated organizations may be obtained from Southern Polytechnic State University.

- 23 -

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SUPPLEMENTARY INFORMATION - 25 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY BALANCE SHEET (NON-GAAP BASIS) BUDGET FUND JUNE 30, 2014
ASSETS
Cash and Cash Equivalents Accounts Receivable
Federal Financial Assistance Other Prepaid Expenditures
Total Assets
LIABILITIES AND FUND EQUITY
Liabilities Accrued Payroll Encumbrances Payable Accounts Payable Unearned Revenue
Total Liabilities
Fund Balances Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over
Total Fund Balances
Total Liabilities and Fund Balances

SCHEDULE "1"

$

5,239,734.46

879,292.12 3,323,138.82
131,860.60

$

9,574,026.00

$

143,411.73

2,267,246.13

509,588.39

3,298,657.60

6,218,903.85

540,034.95 109,228.54 263,985.41
14,410.95 1,958,967.05
468,495.25
3,355,122.15

$

9,574,026.00

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 26 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY SUMMARY BUDGET COMPARISON AND SURPLUS ANALYSIS REPORT (NON-GAAP BASIS)
BUDGET FUND YEAR ENDED JUNE 30, 2014

SCHEDULE "2"

REVENUES
State Appropriation State General Funds
Other Funds
Total Revenues
ADJUSTMENTS AND PROGRAM TRANSFERS
CARRY-OVER FROM PRIOR YEARS
Transfers from Reserved Fund Balance
Total Funds Available
EXPENDITURES
Teaching
Excess of Funds Available over Expenditures
FUND BALANCE JULY 1
Reserved Unreserved - Deficit Unreserved - Surplus
ADJUSTMENTS
Prior Year Payables/Expenditures Unreserved Fund Balance (Surplus) Returned
to Board of Regents - University System Office Year Ended June 30, 2013
Prior Year Reserved Fund Balance Included in Funds Available
FUND BALANCE JUNE 30

BUDGET

ACTUAL

VARIANCE FAVORABLE (UNFAVORABLE)

$ 21,375,236.00 $ 55,695,481.00
77,070,717.00
0.00

21,375,236.00 $ 51,197,139.59
72,572,375.59
269,120.00

0.00 -4,498,341.41
-4,498,341.41
269,120.00

0.00 77,070,717.00

648,743.17 73,490,238.76

648,743.17 -3,580,478.24

77,070,717.00

$

0.00

71,149,774.44 2,340,464.32 $

5,920,942.56 2,340,464.32

2,171,011.00 -1,542,632.39
146,623.14

1,035,022.39

-146,623.14 -648,743.17

$

3,355,122.15

SUMMARY OF FUND BALANCE
Reserved Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over
Total Fund Balance

$

540,034.95

109,228.54

263,985.41

14,410.95

1,958,967.05

468,495.25

$

3,355,122.15

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 27 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES COMPARED TO BUDGET BY PROGRAM AND FUNDING SOURCE
(NON-GAAP BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2014

Teaching State Appropriation State General Funds Other Funds
Total Teaching

Original Appropriation

Amended Appropriation

Final Budget

Current Year Revenues

$

21,350,236.00 $

21,375,236.00 $

21,375,236.00 $ 21,375,236.00

50,292,942.00

51,769,743.00

55,695,481.00

51,197,139.59

$

71,643,178.00 $

73,144,979.00 $

77,070,717.00 $ 72,572,375.59

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 28 -

SCHEDULE "3"

Funds Available Compared to Budget

Prior Year

Adjustments and

Total

Carry-Over

Program Transfers

Funds Available

Variance Positive (Negative)

Expenditures Compared to Budget

Variance

Actual

Positive (Negative)

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

$

0.00 $

648,743.17

0.00 $ 269,120.00

21,375,236.00 $ 52,115,002.76

0.00 $ -3,580,478.24

21,375,236.00 $ 49,774,538.44

0.00 $ 5,920,942.56

0.00 2,340,464.32

$ 648,743.17 $

269,120.00 $ 73,490,238.76 $

-3,580,478.24 $ 71,149,774.44 $

5,920,942.56 $

2,340,464.32

- 29 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY STATEMENT OF CHANGES TO FUND BALANCE BY PROGRAM AND FUNDING SOURCE
(NON-GAAP BASIS) BUDGET FUND YEAR ENDED JUNE 30, 2014

Teaching State Appropriation State General Funds Other Funds
Total Teaching
Prior Year Reserves Not Available for Expenditure Uncollectible Accounts Receivable

Beginning Fund Balance/(Deficit)
July 1

Fund Balance Carried Over from
Prior Period as Funds Available

Return of Fiscal Year 2013
Surplus

Prior Period Adjustments

$

0.00 $

-747,266.08

-747,266.08

0.00 $ -648,743.17
-648,743.17

0.00 $ -146,623.14
-146,623.14

9,859.18 1,025,163.21
1,035,022.39

1,522,267.83

0.00

0.00

0.00

Budget Unit Totals

$

775,001.75 $

-648,743.17 $

-146,623.14 $

1,035,022.39

Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework.
- 30 -

SCHEDULE "4"

Other Adjustments

Early Return Fiscal Year 2013
Surplus

Excess (Deficiency) of Funds Available
Over/(Under) Expenditures

Ending Fund Balance/(Deficit)
June 30

Analysis of Ending Fund Balance

Reserved

Surplus/(Deficit)

Total

$

-9,859.18 $

-426,840.04

-436,699.22

0.00 $ 0.00
0.00

0.00 $ 2,340,464.32
2,340,464.32

0.00 $

0.00 $

1,396,155.10

1,396,155.10

1,396,155.10

1,396,155.10

0.00 $ 0.00

0.00 1,396,155.10

0.00

1,396,155.10

436,699.22

0.00

0.00

1,958,967.05

1,958,967.05

0.00

1,958,967.05

$

0.00 $

0.00 $

2,340,464.32 $ 3,355,122.15 $ 3,355,122.15 $

0.00 $ 3,355,122.15

Summary of Ending Fund Balance Reserved
Department Sales and Services Indirect Cost Recoveries Technology Fees Restricted/Sponsored Funds Uncollectible Accounts Receivable Tuition Carry-Over
Total Ending Fund Balance - June 30

$ 540,034.95 $ 109,228.54 263,985.41 14,410.95
1,958,967.05 468,495.25
$ 3,355,122.15 $

0.00 $ 0.00 $

540,034.95 109,228.54 263,985.41
14,410.95 1,958,967.05
468,495.25
3,355,122.15

- 31 -

SOUTHERN POLYTECHNIC STATE UNIVERSITY RECONCILIATION OF BUDGET TO GAAP YEAR ENDED JUNE 30, 2014
Presented below is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
Total Fund Balances - Budget Fund - Non-GAAP Basis (Schedule "1")
Amounts reported for Business-Type Activities in the Statement of Net Position are different because:
Capital Assets used in Business-Type Activities are not reported in the Budget Fund.
Uncollectible accounts receivable are reported as an asset and reserved fund balance in the Budget Fund and as a contra-asset account on the Statement of Net Position.
Certain obligations are reported as accounts payable on the Statement of Net Position but are not recognized as expenditures in the Budget Fund.
Certain services are reported as prepaid items on the Statement of Net Position but are reported as expenditures in the Budget Fund.
Changes in the Fair Market Value of Investments are recognized on the Statement of Net Position, but are not reported in the Budget Fund.
Agency Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Agency Fund Activity
Remaining Auxiliary Enterprises Fund activities not previously adjusted and are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Auxiliary Enterprises Fund Activity
Loan Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Loan Fund Activity
Remaining Student Activity Fund activities not previously adjusted and are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Student Activity Fund Activity
Endowment Fund activities are not reported as a component of the Budget Fund. Assets Liabilities Total Net Effect of Endowment Fund Activity
The budgetary basis of accounting implemented by the State of Georgia recognizes expenditures when encumbered. The following adjustments were made to eliminate this activity for reporting on the Statement of Net Position. Payables reported in the Budget Fund that are based on encumbrances are eliminated for GAAP reporting. Payables for goods and services provided in the current fiscal year reported in the Budget Fund as encumbrances payable are reported as accounts payable for GAAP reporting. Total Net Effect of Encumbrance Activity
Certain Liabilities are not due and payable in the current period and therefore are not reported as liabilities in the Budget Fund. Capital Leases Payable Compensated Absences Payable Deferred Outflow Contracts Payable Total Liabilities
Net Position of Business-Type Activities (Exhibit "A")
The supplementary information presented on Schedules 1, 2, 3 and 4 was prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a special purpose framework. The information was derived from, and relates directly to, the same information used to prepare the financial statements. However, the budgetary statutes and regulations of the State of Georgia require reporting of certain information that is not in accordance with generally accepted accounting principles. Presented on this schedule is a reconciliation of the fund balance of the Budget Fund, as reported on Schedule 1, to Net Position of business-type activities, as reported on Exhibit A.
- 32 -

SCHEDULE "5"

$

3,355,122.15

162,995,717.76

$ 1,508,569.78 -1,508,569.78

-1,958,967.05 -75,175.69
-186,238.69 1,527.63
0.00

5,525,119.30 -1,436,906.10
169,286.73 0.00

4,088,213.20 169,286.73

256,408.08 -115,609.64
3,320,577.08 0.00

140,798.44 3,320,577.08

2,438,846.01 -171,599.88

2,267,246.13

-88,841,605.00 -1,648,599.00 2,862,045.56 -133,397.00

-87,761,555.44

$ 86,356,552.25

SOUTHERN POLYTECHNIC STATE UNIVERSITY RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2014

SCHEDULE "6"

Totals per Annual Supplement
Accruals June 30, 2014 June 30, 2013
Compensated Absences June 30, 2014 June 30, 2013
Shared Services on Jointly Staffed Personnel Board of Regents Shaw, Jennifer Stickel, George Columbus State University Preston, Jon Georgia Institute of Technology Abessi, Ozealr Choi, Seong-O Harcrow, Aaron Lee, Michael Rorabaugh, Peter Salmon, Muhammad Sirilojvisuth, Apinut Georgia Perimeter College James, Katina McCarley, Natalie Payne, Terry Portalatin, Jorge Georgia State University Graduate Assistants Dxigbede, Komla Mathes, Dayananda Zhang, Jin Kennesaw State University Jones, Jason McGee, Mary Ellen North, Sarah Nourollahi, Marian Middle Georgia State College Patti, Rose
Unidentified Variance

SALARIES $ 36,599,547.90 $

TRAVEL 535,839.59

143,748.00 -102,978.00

6,587.40 -2,542.05

1,531,443.80 -1,462,595.57

989.72 -74,931.79
-538.25
3,146.30 23,413.88 14,532.75
9,000.00 -7,750.00 -2,000.00 9,000.00
1,086.73 2,000.00
320.00 320.00
1,085.99 13,200.00
4,000.00 4,306.00
3,444.80 -32,210.89
3,506.70 -240.00
1,863.58
0.35

0.06

$ 36,686,712.00 $

539,885.00

- 33 -

SECTION II COMPLIANCE AND INTERNAL CONTROL REPORTS

Greg S. Griffin
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
September 29, 2014

Honorable Nathan Deal, Governor Members of the General Assembly of Georgia Members of the Board of Regents of the University System of Georgia
and Honorable Ron R. Koger, Interim President Southern Polytechnic State University
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the basic financial statements of Southern Polytechnic State University as of and for the year ended June 30, 2014, and have issued our report thereon dated September 29, 2014.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered Southern Polytechnic State University's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Southern Polytechnic State University's internal control. Accordingly, we do not express an opinion on the effectiveness Southern Polytechnic State University's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material

2014YB-10

weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether Southern Polytechnic State University's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
We noted certain matters that we have reported to management of Southern Polytechnic State University in a separate letter dated September 29, 2014.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Respectfully submitted,

GSG:as 2014YB-10

Greg S. Griffin State Auditor

SECTION III AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SOUTHERN POLYTECHNIC STATE UNIVERSITY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2014

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS- 550 -12 - 01 FS- 550 -12 - 02 FS- 550 -13 - 01 FS- 550 -13 - 02 FS- 550 -13 - 03

Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented Previously Reported Corrective Action Implemented

PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

No matters were reported.

SECTION IV CURRENT YEAR FINDINGS AND QUESTIONED COSTS

SOUTHERN POLYTECHNIC STATE UNIVERSITY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014

FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

No matters were reported.

FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

FA-550-14-01 Satisfactory Academic Progress Determinations

Compliance Requirement: Internal Control Impact: Compliance Impact: Federal Awarding Agency: CFDA Number and Title:

Eligibility Significant Deficiency Nonmaterial Noncompliance U. S. Department of Education 84.SFA Student Financial Assistance Cluster

Description:
The University's Student Financial Aid Office improperly calculated the pace progression requirements for satisfactory academic progress determinations for students with transfer credits from other institutions.

Criteria: 34 CFR 668 provides general provisions for administering Student Financial Assistance programs. 34 CFR 668(a)(6) states that an institution's satisfactory academic progress policy is reasonable if "the policy describes how a student's GPA and pace of completion are affected by course incompletes, withdrawals, or repetitions, or transfers of credit from other institutions. Credit hours from another institution that are accepted toward the student's educational program must count as both attempted and completed hours."

Condition: The University's satisfactory academic progress policy did not include credit hours from another institution that are accepted toward the student's educational program as both attempted and completed hours for calculating the pace of completion.

Questioned Cost: N/A

Cause: In discussing this deficiency with Southern Polytechnic State University, their interpretation of the regulations was that they could be more restrictive in the calculation of satisfactory academic progress by not including transfer credits in pace completion calculation.

Effect or Potential Effect: This deficiency could potentially cause a student not to receive Title IV financial aid whom otherwise was entitled to receive funds.

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SOUTHERN POLYTECHNIC STATE UNIVERSITY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2014

FEDERAL AWARD FINDINGS AND QUESTIONED COSTS

Recommendation: We recommend that the University review and update internal policies to ensure that satisfactory academic progress determinations are in compliance with federal regulations. Additionally, we recommend the University develop and implement a monitoring process to ensure that controls are properly implemented.

Views of Responsible Officials and Corrective Action Plans: We concur with this finding. We will take the following actions to address the specific deficiency noted:

The University will review and update internal policies to ensure that satisfactory academic progress (SAP) determinations are in compliance with federal regulations, in particular that transfer credits are included in the SAP calculation, both in pace completion and in maximum time.
In addition, the Student Financial Aid Office will periodically review sample student records to test SAP calculations to ensure compliance with federal regulations.

Contact Person: Telephone: Email:

Gary Bush, Interim Financial Aid Director (678) 915-3282 gbush@spsu.edu

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