Management report, Secretary of State, an organizational unit of the state of Georgia, year ended June 30, 2002

SECRETARY OF STATE MANAGEMENT REPORT -TABLE OF CONTENTS-

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

1

SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" SECRETARY OF STATE

2

C

"B" REAL ESTATE COMMISSION

3

DEPARTMENT OF AUDITS AND ACCOUNTS

254 Waslungton Street.SW. Smte 214

w. RUSSELL

H1,-.ro,

ST ATT ALIDITOR

(-404) 1'.1!>6-2174

Atlanta, Georgia 30334-8400

February 5, 2003
Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia
and Honorable Cathy Cox Secretary of State
Ladies and Gentlemen
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the Stale of Georgia Report of Iha State Audllor, the basic financial statements of the State of Georgia presented in the State of Georgia Comprehans,ve Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 2002, we have perfonned certain audit procedures at the Secretary of State Accordingly, the financial statements and compliance activ1t1es of the Secretary of State were examined to the extent necessary in order to express an opinion as to the fair presentation of the financial statements contained in the foregoing documents and to issue reports on compliance and internal controls as required by the Single Audit Act Amendments of 1996
This Management Report contains infonnabon pertinent to the financial and compliance activrbes of the Secretary of State as of and for the year ended June 30, 2002 The particular infonnat1on provided 1s enumerated in the Table of Contents
This report 1s intended solely for the infonnat1on and use of management of the State of Georgia and 1s not intended to be and should not be used by anyone other than these specified parties
Respectfully submitted,

RWH SSC

SELECTED FINANCIAL INFORMATION

SECRETARY OF STATE ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 2002

EXHIBIT"A"

FUND BALANCE - ,IULY 1 2001
Ro__,
Surplus

ADPIDONS

,...,.~tMe Aclpistments to Prcor Year', Contracts and Accounts Payable

Exceu ol Funds

over Expenditures

Exhibit~-
Exhlbtt c

Pnor Yean, Checkl Voided

Reimbursement cf Prior Year's Expenditurea

"A" SECRETARY
OF STATE

e
REAL ESTATE COMMISSION

s

4 036 903 26

203 826 24 S

$ 147 099 35

s

4 2-40 729 50 $

147 099 35 S

$

-2 579 96 S

3 RDB 5-45 6

44,362 61 1 296 00

918 81 S 73 1!M 35

QEPUi;JlQMS
Unreserved Fund Balance (SurpAJs) Ratum&d to Office at Treasury end Flacal SeMCea Year Ended June 30 2001
Adjuatmentl to Prior Year'1 Accounts ReceMI~
Reserved Fund Balance Carried Over from Pnor Year as Fund Avalabt11

I

401962411 S

7411316S

s

203 826 24 $

314 ooe 2s

4 038 903 26

s

4 55-i 735 75 S

1'47 099 35 S ]47,099 35 S

TOTAL 4 036 903 26 350 925 59 4' 387 828 85
-23 681 15 3 998 5-45 '46
73,19'135 44 362 61
129600
4 093 737 27
350 925 59 314 006 25 4 036 903 26 4 701 835 10

FUND BAl.ANCE - JUNE 30 2002

$

3705&17&& S

7411316 $

3 779731 02

SUMM6BY QE EUtiD ~b~CE Ro__,
Federal Flnanaal Auls1ance State Fund Other Funds
&Jrplu11

$

20654 97

2,982 217 00

385 829 15

s

338870112

316 916 7 S

s

3 705 617 86 $

s
s
7 113 16
7 11316$

20 6S. 97 2 982 217 00
385 829 15 338870112
391 029 90
3 779 731 02

-1-

SECRETARY OF STATE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" SECRETARY OF STATE YEAR ENDED JUNE 30. 2002

EXHIBIT"B"

FUNDS AVAIi.ABLE REVENUES
State Appropnation Federal Revenues Other Revenues Retained
~8BB::!::Q~i;B EBQM ~BIQB ~B
Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 34 681,734 00 $ 34,681 734 00 $

0 00

18,803 53

5,287,827 00

1 913 853 44

$ 39,969 561 00 $ 36,614,390 97 $

0 00 18,803 53 -3 373 973 56
-3,355, 170 03

000

4,036,903 26

4 036 903 26

$ 39 969 561 00 $ 40 651 294 23 $

681 733 23

EXPENDITURES
Personal Servtces Regular Qperabng Expenses Travel Motor Vehicle Purchases Equtpment Computer Charges Real Estate Rentals T elecommunlcat10ns Per Diem and Fees
Contracts Capital Outlay Election Expenses
Excess of Funds Available over Expenditures

$ 18,760,773 00 $ 18,526,838 78 $

4 912,702 00

4,212,615 43

418,405 00

366,609 97

101,087 00

93,904 71

59,725 00

47,992 65

5,436,833 00

331607183

3,744 758 00

3,650 236 00

1,058,024 00

1,058,006 99

619,076 00

599,184 76

1,368,650 00

1,311,10318

2,977,638 00

2,977,638 00

51189000

492 546 47

233,934 22 700,086 57
51,795 03 7,182 29
11,73235 2,120,761 17
94 522 00 17 01
19 891 24 57,546 82
0 00 1934353

$ 39 969 561 00 $ 36 652,748 77 $

3 316,812 23

$

3 998 545 46 $

3 998.545 46

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SECRETARY OF STATE SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" REAL ESTATE COMMISSION YEAR ENDED JUNE 30. 2002

EXHIBIT"C"

EUt:l~ 11\IAl~b!;
REVENUES
State Appropnallon Other Re,.,nues Retamed

BUDGET

ACTUAL

VARIANCEFAVORABLE (I.R-IFAVORABLE)

$

2,328,774 00 $

2,328,774 00 $

000

23,08800

23 088 24

024

$

2,351,862.00 $

2,351,862.24 $

024

EXPENDIT\Jfil;~ Personal Services Regular Operatmg Expenses Travel Motor Veh:de P.m::hases Equ,pment
CarprterCharges Real Estate Rentals
Telecorrrrurucabon
Per Diem and Fees
Excess of Funds Available CNe< E,cpenditures

$

1,442,74900 $

1442,744 61 $

145,00000

138,93349

48,50000

46,87517

17,00000

14,34528

10,000 00

10,00000

262,345 00

214, 17218

172,26800

172,267 58

86,00000

74,44140

168 000 00

164 88818

4 39 6,066 51 1,624 83 2,654 72
000 48172 82
042 11,558 60 3.11182

$

2,278,eRiT 89 $ _ _ _73=1,.::,94;_1"-'-1

$

73.194 35 $ _ _ _73:.;;;.;1.;:,94.;.,;35:;;;.

-3-