Uncle Remus Regional Library, Madison, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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STATE OF GEORGIA

DEPARTMENT OF AUDITS AND ACCOUNTS

I
UNCLE REMUS .REGIONAL LIBRARY
MADISON, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2002
Russell W. Hinton State Auditor

UNCLE REMUS REGIONAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUPS

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

5

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

7

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

16

2

FEDERAL

17

3

LOCAL

18

4 SCHEDULE OF SALARIES AND TRAVEL

19

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
August 14, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Uncle Remus Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements of the Uncle Remus Regional Library, as of and for the year ended June 30, 2002, as listed in the table ofcontents. These general-purpose financial statements are the responsibility of the Uncle Remus Regional Library's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Uncle Remus Regional Library as of June 30, 2002, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
As discussed in Note I to the general-purpose financial statements, during fiscal year 2002, the Library completed a comprehensive inventory of its general fixed assets for inclusion in the generalpurpose financial statements. This change is in accordance with accounting principles generally accepted in the United States of America.
2002ARL-43

Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Uncle Remus Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements of the Uncle Remus Regional Library. Such information has been subjected to the auditing procedures applied in the audit ofthe general-purpose financial statements and in our opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.

A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.

Respectfully submitted,

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RWH:as 2002ARL-43

State Auditor

UNCLE REMUS REGIONAL LIBRARY

UNCLE REMUS REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS YEAR ENDED JUNE 30. 2002

ASSETS
Cash and Cash Equivalents
Accounts Receivable
General Fixed Assets Equipment Inexhaustible Collections and Books
Amount to be Provided in Future Years For Payment of Capital Lease Agreements

GOVERNMENTAL FUND TYPE GENERAL FUND

ACCOUNT GENERAL
FIXED ASSETS

$

175,653.75

110,056.17

$ 877,317.00 0.00

Total Assets

$

285,709.92 $ 877,317.00

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Capital Lease Agreements
Total Liabilities
FUND EQUITY
Investment in General Fixed Assets Fund Balances
Unreserved Undesignated
Total Fund Equity

$

12,995.73

$

12,995.73

$ 877,317.00

$

272,714.19

$

272,714.19 $ 877,317.00

Total Liabilities and Fund Equity

$

285,709.92 $ 877,317.00

The notes to the general-purpose financial statements are an integral part of this statement. -2 -

EXHIBIT"A"

GROUPS GENERAL
LONG-TERM DEBT

TOTALS (Memorandum Only) JUNE 30, 2002 JUNE 30, 2001

$ 175,653.75 $ 166,210.16

110,056.17

85,575.83

877,317.00 0.00

865,787.00 0.00

$ 10,628.69

10,628.69

8,218.00

$ 10,628.69 $ 1,173,655.61 $ 1,125,790.99

$ $ 10,628.69
$ 10,628.69 $

12,995.73 $ 10,628.69

91,537.07 8,218.00

23,624.42 $ _ _9_9,__7_,_55_.0_7_

$ 877,317.00 $ 865,787.00

272,714.19

160,248.92

$ 1,150,031.19 $ 1,026,035.92

$ 10,628.69 $ 1,173,655.61 $ 1,125,790.99

-3-

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "B"

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

YEAR ENDED JUNE 30, 2002

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Debt Service Principal
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Capital Leases
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

GENERAL FUND

TOTALS (Memorandum Onl~)
YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

$ 824,687.45 $ 824,687.45 $ 700,736.67

8,788.00

8,788.00

995,120.85

995,120.85

848,624.89

160,147.85

160,147.85

201,907.02

$ 1,988,744.15 $ 1,988,744.15 $ 1,751,268.58

$ 843,818.73 $ 317,187.97 490,141.05 138,837.62 88,704.20

843,818.73 $ 317,187.97 490,141.05 138,837.62
88,704.20

751,577.26 306,302.02 553,694.65 142,097.98
83,931.49

14,828.35

14,828.35

5,722.00

$ 1,893,517.92 $ 1,893,517.92 $ 1,843,325.40

$

95,226.23 $

95,226.23 $ -92,056.82

17,239.04

17,239.04

5,832.00

$ 112,465.27 $ 112,465.27 $ -86,224.82

160,248.92

160,248.92

246,473.74

$ 272,714.19 $ 272,714.19 $ 160,248.92

The notes to the general-purpose financial statements are an integral part of this statement. . 4.

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "C"

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

BUDGET AND ACTUAL

GENERAL FUND

YEAR ENDED JUNE 30. 2002

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 2001
FUND BALANCE JUNE 30, 2002

BUDGET

ACTUAL

$

806,658.00 $ 824,687.45

8,788.00

985,767.00

995,120.85

22,800.00

160.147.85

$ 1,815,225.00 $ 1,988,744.15

$

854,598.89 $ 843,818.73

315,627 00

317,187.97

557,628.00

490,141.05

76,986.00

138,837.62

103,993.00

88,704.20

14,828.35

$ 1,908,832.89 $ 1,893,517.92

$

-93,607.89 $

95,226.23

$

228,336.00 $

-247,768.00

$

-19.432.00 $

17,239.04 17,239.04

$

-113,03989 $

112.465.27

702.427.33

160,248.92

$

589,387.44 $ 272,714.19

The notes to the general-purpose financial statements are an integral part of this statement. -5-

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Uncle Remus Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. The financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists of 50 members; 13 members appointed by the Greene County Library Board, 4 members appointed by the Hancock County Library Board, 4 members appointed by the Jasper County Library Board, 6 members appointed by the Morgan County Library Board, 5 members appointed by the Putnam County Library Board and 18 members appointed by the Walton County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Uncle Remus Regional Library is therefore determined to be a joint venture.
FUND ACCOUNTING
The Library uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
The general-purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:

-7-

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
ACCOUNT GROUPS
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for all general fixed assets acquired by the Library which includes land, buildings, equipment and inexhaustible collections and books.
Greene County owns the land and building utilized in the operations of the Library at the Greensboro site. Hancock County owns the land and building utilized in the operations of the Library at the Sparta site. Jasper County owns the land and building utilized in the operations of the Library at the Monticello site. Morgan County owns the land and building utilized in the operations ofthe Library at the Madison site. Putnam County owns the land and building utilized in the operations of the Library at the Eatonton site. The City of Loganville owns the land and building utilized in the operations ofthe Library at the Loganville site. The City ofMonroe owns the land and building utilized in the operations of the Library at the Monroe site. The City of Social Circle owns the land and building utilized in the operations of the Library at the Social Circle site.
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of
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UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
the current period. The Library considers receivables collected within sixty days after year-end to be available and therefore susceptible to accrual. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include intergovernmental grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Uncle Remus Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Library at the object level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdemand deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

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UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time of purchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist. Donated general fixed assets are recorded at fair market value as of the date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives ofthe assets is not capitalized. The values of inexhaustible collections and books at the Library are not readily determinable, therefore, the Library has not capitalized them.
For fiscal year 2002, the Library changed its method of accounting for General Fixed Assets by including the fixed assets within the financial statements. This change is in accordance with generally accepted accounting principles.
CAPITAL LEASES
It is the policy ofthe Library to record the balance due resulting from capital lease agreements in the General Long-Term Debt Account Group for the amount due at fiscal year end, including interest. This presentation differs from generally accepted accounting principles in that assets acquired through capital lease agreements should be recorded in the General Long-Term Debt Account Group at the net present value of the future minimum lease payments. The effect of this deviation is deemed to be immaterial to the fair presentation of the general purpose financial statements.
INTERFUND TRANSACTIONS
The Library has the following type of interfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.

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UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2002, the bank balances were $246,633.41. The amounts ofthe total bank balances are classified into three categories of credit risk:
- 11 -

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 2: DEPOSITS

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2002, as follows:

Risk Category

Bank Balance

1

$ I00,000.00

2

146,633.41

3

0.00

Total

$ 246,633.41

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

Equipment

Balance July 1, 2001

$

0.00

Retroactive Restatement of Prior Year Balances

865,787.00

Balance July I, 2001 Restated

$ 865,787.00

Additions

11,530.00

Balance June 30, 2002

$ 877,317.00

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UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 4: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God; and unemployment compensation.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the error or omissions policy excludes coverage for sexual harassment and discrimination. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to acts of God. The Library has not experienced any losses related to this risk in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

Library Director

$ 50,000.00

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Uncle Remus Regional Library has entered into various lease agreements as lessee for copiers. These lease agreements qualify as capital leases for accounting purposes. The following is an analysis of general fixed assets being acquired under capital leases as of June 30, 2002.

General Fixed Assets

Equipment

$ 27,229.00

The changes in General Long-Term Debt during the fiscal year ended June 30, 2002, were as follows:

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UNCLE REMUS REGlONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 5: GENERAL LONG-TERM DEBT

Capital Leases

Balance July 1, 2001

$ 8,218.00

Additions Capital Leases

17,239.04

Deductions Debt Retired

14,828.35

Balance June 30, 2002

$ 10,628.69

At June 30, 2002, payments due, by fiscal year which includes principal and interest for these items, are as follows:

Fiscal Year Ended June 30

Capital Leases

2003 2004

$ 4,834.01 5,794.68

Total Principal

$ 10,628.69

Note 6: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

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UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2002

Note 6: RETIREMENT PLANS
Fiscal Year 2002 2001 2000

Percentage Contributed
100% 100% 100%

Required Contribution
$ 80,698.36 $ 91,956.16 $ 87,787.48

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UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30. 2002
AGENCY/FUNDING
GRANTS Board of Regents of the University System of Georgia Office of Public Library Services Salaries Travel Library Materials Maintenance and Operations
Community Affairs, Georgia Department of Governor's Emergency Fund Pass-Through from: Jasper County Board of Commissioners Morgan County Board of Commissioners Putnam County Board of Commissioners
Georgia State Financing and Investment Commission Renovation and Repair Grant

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

583,659.24

11,600.00

78,720.61

69,873.00

20,000.09 20,000.00 14,469.01
26,365.50
$ =====8=24=,6=87=.4=5

See notes to the general-purpose financial statements.

- 16 -

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2002
AGENCY/FUNDING GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Program

SCHEDULE "2"
GOVERNMENTAL FUND TYPE GENERAL FUND
$ ====a=,7=8=8=.o=o

See notes to the general-purpose financial statements. - 17 -

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2002
LOCAL SOURCES City Governments Eatonton Greensboro Loganville Monroe Siloam Social Circle Sparta Union Point White Plains Woodville County Boards of Education Greene Hancock Jasper Putnam Walton County Governments Boards of Commissioners Greene Hancock Jasper Morgan Putnam Walton

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

20,091.67

24,893.16

66,970.37

83,417.00

1,993.68

5,500.00

30,000.00

14,454.18

1,993.68

2,990.52

23,397.55 58,849.50 61,253.00 56,564.67
5,000.00

53,065.00 28,453.00 61,253.04 125,659.41 44,321.42 225,000.00

$ ===99=5=1,=20==85=

See notes to the general-purpose financial statements. - 18 -

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

NAME

Adams, Alexander, Allen, Baker, Baker, Batty, Blankenship, Brinson, Chase, Chatman, Cooper, Correll, Crawford, Crook, Davis, Dowell, Eidson, Evans, Fitch, Green, Green, Gurley, Hague, Harrison, Hill, Hoover, Jarrel, Jessup, Jones, Joslyn, Kadhum, Lowery, Lundy, Mason, Mason, Massey, May, McGlauchlen, Meeks, Mica, Mix, Mullins, Naples, Naples, Norwood, Paul, Pirkle, Rary, Reid, Richardson,

Heidi Mary Linda Dorothea Miriam Lynne Susan Martha Kristina Bridget Mary Melanie Carolyn Donna Darice Peggy Gladys Mira Chris Betty Louvine Natalie April Elizabeth Marian Jane Holly Dorothy Lonnette Maurie! Ana Cornelia Darice Catherine Patricia Judy Charles Jan Karen Cassie Vivian Timothy Linda Michael Deqala Suzanne Mary Kathleen Stacey Ila

TITLE CATEGORY

SALARIES

TRAVEL

Branch Associate

$

Branch Manager

Branch Associate

Branch Associate

Branch Associate

Branch Associate

Branch Associate

Approved Substitute

Custodian

Branch Associate

Technical Services Assistant

Branch Manager

Administrative Assistant

Branch Associate

Branch Associate

Branch Associate

Branch Associate

Branch Associate

Bookkeeper

Branch Associate

Custodian

Approved Substitute

Branch Associate

Branch Associate

Branch Associate

Branch Associate

Technical Services Librarian

Branch Associate

Branch Associate

Branch Associate

Reference Service Senior Librarian

Branch Associate

Branch Associate

Branch Manager

Branch Manager

Branch Associate

Computer/Tech Service Senior Librarian

Technical Services Assistant

Branch Manager

Shelver

Branch Manager

Custodian

Branch Associate

Branch Associate

Branch Associate

Assistant Director

Branch Associate

Branch Associate

Branch Associate

Branch Associate

-19

4,593.90 10.422.16 $
607.02 84.40
6,933.60 5,700.97
55.00 53.85 726.00 1,095.25 15,200.00 40,476.92 34,017.08 10,464.78 9,745.36 2,343.36 1,820.78 53.50 34,017.08 13,083.50 7,794.91 33.72 737.00 14,603.14 10,520.13 88.77 48,292.64 2,079.33 4,518.82 42.43 58,857.80 4,807.00 51.82 21,070.30 19,875.92 7,572.84 61,563.98 13,194.96 20,922.71 2,769.05 17,001.44 2,816.24 1,852.40 3,315.57 431.75 65,603.92 1,004.83 15,609.75 10,293.36 174.90

17.92
290.80 37.60
193.50 452.60
16.80 31.36
121.41 80.56
458.89
2,164.90
106.12 507.42
30.75 2,573.48
490.08 195.24
1,903.38 148.17 39.00

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

NAME

Richardson, Rigsby, Rigsby, Rogers, Salem bier, Schaefer, Shuman, Skipper, Stamey, Stephens, Struharik, Thomas, Tucker, Tuttle, Upham, Ward, West, Williams, Williamson,

Jackie Jim Margaret Cheryl Amanda Steve W. Robin Marian Alexis Mary Mildred Tamela Chitra Ruth Lois Gloria Penny Ann Elizabeth

Accruals June 30, 2001

Totals per Report

TITLE CATEGORY

SALARIES

TRAVEL

Branch Manager

$

Delivery Services Assistant

Branch Associate

Library Development Senior Librarian

Branch Associate

Director

Acq/Tech Services Associate

Branch Associate

Branch Associate

Custodian

Branch Associate

Adult/Special Service Senior Librarian

Branch Associate

Branch Associate

Tech Services Senior Librarian

Special Services Assistant

Branch Associate

Branch Associate

Approved Substitute

20,353.82 $ 8,702.16 9,860.00
57,508.88 808.50
80,687.45 11,445.04
1,295.25 6,492.68 1,436.72 2,786.71 57,253.52
581.95 6,802.97 76,405.64 19,889.00 6,684.10 8,650.47
157.56

104.72
2,674.10 5,738.62
21.28 779.48
2,530.73 164.22 12.32 39.20

$ 986,798.36 $ 21,924.65

-1,072.78

$ 986,798.36 $ ===2=0=,8=51=.8=7=

See notes to the general-purpose financial statements. - 20 -

SECTION II FINDINGS AND QUESTIONED COSTS

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2002
PRIOR YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: 6752-93-03
The audit report for the year ended June 30, 2001, noted that the management of the Uncle Remus Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. For the year under review, the Library has maintained a system-wide General Fixed Assets Account Group within the formal accounting records as required.