Uncle Remus Regional Library, Madison, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2000

STATE OF GEORGIA

DEPARTMENT OF AUDITS AND ACCOUNTS

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UNCLE REMUS REGIONAL LIBRARY

MADISON, GEORGIA





REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 3D, 2000


Russell W. Hinton state Auditor

UNCLE REMUS REGIONAL LIDRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIDITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

B

COMBINED STATEMENT OF REVENUES, EXPENDTIURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

C

COMBINED STATEMENT OF REVENUES, EXPENDTIURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ADDmONAL FINANCIAL. INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

-

1

STATE

2

FEDERAL

3

LOCAL



4 SCHEDULE OF SALARIES AND TRAVEL

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

Page

2

4



5
6

14
15
16
17

,
SECTION I
FINANCIAL

-


.,

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
June 27,2001

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members ofthe Uncle Remus Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Uncle Remus Regional Library, as ofand for the year ended June 30, 2000, as listed in the table ofcontents. These general purpose financial statements are the responsibility of the Uncle Remus Regional Library's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general purpose financial statements ofthe Library did not contain a General Fixed Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.
2000ARL-42A

The aggregate effects on the general purpose financial statements ofthis variance or omission have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matter referred to in the third paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Uncle Remus Regional Library as of June 30, 2000, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Uncle Remus Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Uncle Remus Regional Library. Such information has been subjected to the auditing procedures. applied in the audit ofthe general purpose financial statements and in our opinion is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,

RWH:jb 2000ARL-42A

Ru sell W. Hinton State Auditor








UNCLE REMUS REGIONAL LIDRARY


UNCLE REMUS REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP
JUNE 3D. 2000

~-~ ~ - - - - - - - ,

ASSETS Cash and Cash Equivalents Accounts Receivable
Amount to be Provided in Future Years For Payment of Capital Lease Agreements

Total Assets

LIABILITIES AND FUND EQUITY LIABILITIES

Accounts Payable Capital Lease Agreements

Total Liabilities



FUND EQUITY

Fund Balances

-

Unreserved


Undesignated

Total Liabilities and Fund Equity

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

$ 194,445.95 $

0.00

126,349.38

======== $

320,795.33 $

0.00

$

74,321.59

$

74,321.59

246,473.74 $

0=.:0;0...

$ 320,795.33 $ ===-......=0.0-0=


The notes to the general purpose financial statements are an integral part of this statement.
-2-

EXHIBIT "A"

ACCOUNT GROUP
GENERAL LONG-TERM
DEBT

TOTALS
(Memorandum Onl:tJ...)_ _
JUNE 30, 2000 JUNE 30, 1999

$ 194,445.95 $

39,206.40

126,349.38

119,873.08



$

8,108.00

8,108.00

. 7,978.00

$

8,108.00 $ 328,903.33 $ 167,057.48

$
8,108.00
8,108.00 $

74,321.59 $ 8,108.00
82,429.59 $

66,367.16 7,978.00
74,345.16

246,473.74

92,712.32

$

8,108.00 $ 328,903.33 $ 167,057.48

-3-

UNCLE REMUS REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2000

EXHIBIT "B"

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS (Memorandum Only.L-)_ _
YEAR ENDED JUNE 30, 2000 JUNE 30,1999

REVENUES

State Funds Federal Funds Local Funds Other Funds

$ 656,700.72 $
826,368.76 246,563.47

$
30,243.00

656,700.72 $
30,243.00 826,368.76 246,563.47

627,941.31
768,222.20 88,762.63

Total Revenues

$ 1,729,632.95 $ 30,243.00 $ 1,759,875.95 $ 1,484,926.14

EXPENDITURES



Current Public Services Technical Services Administration Maintenance and Operation Information Technology
Debt Service Principal Interest

$ 708,070.04
297,549.57 391,702.70
101,683.09 $
76,749.92
4,262.00

$
30,489.21

708,070.04 $
297,549.57 391,702.70 132,172.30
76,749.92

644,243.54 252,231.72 399,379.48 104,035.77
84,778.97

4,262.00

4,578.11 66.05

Total Expenditures

$ 1,580,017.32 $ 30,489.21 $ 1,610,506.53 $ 1,489,313.64

Excess of Revenues over (under) Expenditures

$ 149,615.63 $

-246.21 $ 149,369.42 $ _ _-4=,3"-8'7=.'5::0...

OTHER FINANCING SOURCES (USES)

Capital Leases Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)

$

4,392.00

$

-246.21

$
246.21

4,392.00 $ 246.21 -246.21

10,256.72

$

4,145.79 $ _ _-=-24.:.:;6:.:,:.2:.,:1_ $

4,392.00 $ _-:.;1=0,=25-6=.7=2-

Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses $

153,761.42 $

0.00 $ 153,761.42 $


5,869.22

FUND BALANCE JULY 1

92,712.32

0.00 .

92,712.32

86,843.10

FUND BALANCE JUNE 30

$ 246,473.74 $ .......-=-=0....0;,;0... $ 246,473.74 $ ........9.2..,.7..1.;2;;;.,;30;=2==

The notes to the general purpose financial statements are an integral part of this statement. -4-

UNCLE REMUS REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2000

EXHIBIT "CO

GENERAL FUND

BUDGET

ACTUAL

SPECIAL REVENUE FUND

BUDGET

ACTUAL

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues

$ 650,844.00 $ 656,700.72

821,641,00 56,925.00

826,368.76 246,563.47

$ 1,529,410.00 $ 1,729,632.95

$ 30,243.00 $ 30,243.00

$

30,243,00 $ _....:3::0:,.2:4:3=..0:.0=~

EXPENDITURES

Current Public Services Technical Services Administration Maintenance and Operation Information Technology
Debt Service
Total Expenditures
Excess of Revenues over (under) Expenditures

$ 748,818.59 $ 708,070.04

248,786.00

297,549.57

273,310.70

391,702.70

104,427.00

101,683.09

96,349.00

76,749.92

4,262,00

$ 1,471,691.29 $ 1,580,017.32

$ 57,718.71 $ 149,615.63

$

30,243.00 $

30,489.21

$

30,243.00 $ _....::3::0.:,4:=8::9:,.2:=1..~

$

0.00 $ _ _~-2~4:6..2.1..

OTHER FINANCING SOURCES (USES}
Other Sources Other Uses
Total Other Financing Sources (Uses)

$ 247,768.00 $ -247,768.00

4,392.00 -246,21

$

0.00 $ _ _4~,.1.:4:5:..:7.:9.;~

$

246.21

$ - - = = .2.4:6..2.1. .

Excess of Revenues and Other Financing Sources

over (under) Expenditures and Other Financing Uses $

57,718.71 $ 153,761.42

$

0.00 $

0,00

FUND BALANCE JULY 1



-528,964.47

92,712.32

0.00

0.00

FUND BALANCE JUNE 30

$ -471 1245.76 $ 246,473.74

$

0.00 $ _ _ ...0..:0:0.~

The notes to the general purpose financial statements are an integral part of this statement.
-5-

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

REPORTING ENTITY

The Uncle Remus Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure from generally accepted accounting principles disclosed in these notes, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.

The Library Board consists of 36 members; 6 members appointed by the Greene County Library

Board, 6 members appointed by the Hancock County Library Board, 6 members appointed by the

Jasper County Library Board, 6 members appointed by the Morgan County Library Board, 6

members appointed by the Putnam County Library Board and 6 members appointed by the Walton

County Library Board. The Library Board is without authority to determine the amount of its

funding, except by submission ofbudget requests to local governmental units from which the Library

receives support and to the State of Georgia for State and Federal funding. Membership in the

Library and participation in library services is at the discretion of each participating governmental

agency. The Library Board has the power to designate management, the power to retain unreserved

fund balances of local and other funds for continued operations and is the lowest level ofoversight

responsibility for the Library's operations. The Uncle Remus Regional Library is therefore

determined to be a joint venture.

.

FUND ACCOUNTING





.

The Library uses funds and an account group to report on its financial position and the results ofits

operations. Fund accounting is designed to demonstrate legal compliance and to aid financial

management by segregating transactions related to certain governmental functions or activities.

A fund is a separate accounting entity with a 'self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certainassets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.


General Fixed Assets, which includes the Library's inexhaustible collections and books, are recorded

as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group

is not presently maintained by the Library. To conform to generally accepted accounting principles,

a General Fixed Assets Account Group should be maintained for reporting the cost ofassets acquired

by governmental fund types.

.

-6-

UNCLE REMUS REGIONAL LffiRARY

EXHffiIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists ofproceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - a financial reporting device used to account for capital lease obligations.

BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
. -7-


UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Uncle Remus Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the object level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQillVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist ofgrant reimbursements due on State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and otherreceivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
CAPITAL LEASES
It is the policy ofthe Library to record the balance due resulting from capital lease agreements in the General Long-Term Debt Account Group for the amount due at fiscal year end, including interest. This presentation differs from generally accepted accounting principles in that assets acquired

-8-

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

through capital lease agreements should be recorded in the General Long-Term Debt Account Group at the net present value of the future minimum lease payments. The effect of this deviation is deemed to be immaterial to the fair presentation of the general purpose financial statements.

INTERFUND TRANSACTIONS

The Library has the following types of interfund transactions:

Reimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.

Operating transfers are recorded for all interfund transactions other than reimbursements.

MEMORANDUM ONLY - TOTAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to

indicate that they are presented only to facilitate financial analysis. Data in these columns do not

present financial position or results ofoperations in conformity with generally accepted accounting

principles, nor is such data comparable to a consolidation. Interfund eliminations have not been

made in the aggregation of this data.

.

Note 2: DEPOSITS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of anyone of or any combination of the following:

(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,



-9-

UNCLE REMUS REGIONAL LffiRARY

sxamrr "D"



NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 2: DEPOSITS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary
corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2000, the bank balances were $274,307.01. The amounts ofthe total bank balances are classified into three categories of credit risk:

. Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with
securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category ~ - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2000, as follows:

Risk CategoIY.

Bank Balance

1

$ 100,000.00

2

174,307.01

3

0.00

Total

$ 274,.JQ7.Q\

-10 -

UNCLE REMUS REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the error or omissions policy excludes coverage for sexual harassment and discrimination. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to natural disaster. The Library has not experienced any losses related to this risk in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

Library Director


Note 4: GENERAL LONG-TERM DEBT

$ 50,000.00

CAPITAL LEASES

.

The Uncle Remus Regional Library has entered into various lease agreements as lessee for copiers.

These lease agreements qualify as capital leases for accounting purposes.

The changes in General Long-Term Debt during the fiscal year ended June 30, 2000, were as follows:


- 11 -

UNCLE REMUS REGIONAL LffiRARY

EXHffiIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 4: GENERAL LONG-TERM DEBT

Capital Leases

Balance July 1, 1999

$ 7,978.00

Additions Capital Leases

4,392.00

Deductions Debt Retired

4,262.00

Balance June 30, 2000

$ 8.108.00

At June 30, 2000, payments due, by fiscal year which includes principal and interest for these items, are as follows:

Fiscal Year Ended June 30

Capital Leases

2001 2002 2003

$ 4,896.00 2,724.00 488.00

Total Principal

$

8.1Q~QQ

Note 5: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates

- 12-

UNCLE REMUS REGIONAL LffiRARY

sxararr "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 5: RETIREMENT PLANS

adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2000 1999 1998

100% 100% 100%

$ 87,787.48
$ 88,177.76 $ 73,603.63

- 13-

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2000

AGENCY/FUNDING

GRANTS Technical and Adult Education, Georgia Department of

Public Libraries

Salaries

Travel

Library Materials

Maintenance and Operation

.

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

508,198.72

8,400.00

73,851.00

66,251.00

$

656,700.72

See notes to the general purpose financial statements.
-14 -

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2000
AGENCY/FUNDING GRANT Museum and Library Services, Institute of Through Georgia Department of Technical and Adult Education Library Services and Technology Act State Library Program



SCHEDULE "2"
GOVERNMENTAL FUND TYPE. SPECIAL REVENUE FUND
$===~=3=0,2=43=.0=0

See notes to the general purpose financial statements.
-15-

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2000

LOCAL SOURCES

City Governments

Eatonton

Greensboro

Loganville

Monroe

Siloam

Social Circle

Sparta

Union Point

White Plains

Woodville

County Boards of Education

Greene

Hancock

Jasper

Putnam

County Governments

Boards of Commissioners

Greene

Hancock

Jasper

Morgan

Putnam

Walton





-

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

15,000.00

23,475.52

45,445.22

70,000.00

1,775.00

5,500.00

36,585.00

12,869.00

1,775.00

2,663.00

28,008.00 37,229.00 56,559.00 45,350.00

47,228.00 27,000.00 56,557.02 118,000.00 45,350.00 150,000.00

$

826,368.76


See notes to the general purpose financial statements. -16 -

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2000

SCHEDULE "4"

NAME

TITLE CATEGORY

Alexander, Allen, Andrews, Baker, Brinson, Brooks, Cooper, Correll, Crawford, Crook, Eidson, Evans, Fitch, Gornto, Green, Green, Green, Green, Greer, Gurley, Harrison, Jackson, Jarrell, Jessup, Joslyn, Kadhurn, King, Lundy, Lundy, Mason, May, McCafferty, McGlauchlen, Meeks, Mix, Mullins, Paul, Pirkle, Rary, Richardson, Rigsby, Rigsby, Rogers, Schaefer, Shuman, Stephens,

Mary Sue Linda W Rossandra R Dorethea B Martha Lynn MaryG Melanie Carolyn G Donna S Gladys T Mira Christopher Elaine Steven L Betty E Gracie M Louvine Melissa Elizabeth G Natalie Elizabeth J Sylvia Holly R Dorothy C Mauriel A Ana JuncadeUa Janet N Annie Ruth Darice Patricia Dennis Charles G Sharon S
Janis R Karen K Vivian Juanita Timothy A SuzanneB Mary Jean Kathleen W Jackie Denise Margaret R James H Cheryl M Steve William Robin L Mary

Branch Manager Branch Associate Branch Associate Branch Associate Approved Substitute Shelver Technical Services Associate Branch Manager Administrative Assistant Branch Associate

Branch Associate Branch Associate Bookkeeper Delivery Services Associate Branch Associate Branch Associate Custodian Branch Associate Branch Manager Approved Substitute Branch Manager Approved Substitute Technical Services Librarian Branch Associate Approved Substitute Reference Ser Senior Librarian Approved Substitute Branch Associate Branch Associate Branch Manager Computerrrech Ser Senior Lib Branch Associate Technical Services Associate Branch Manager Branch Associate Custodian Assistant Director Branch Associate Branch Associate Branch Manager Branch Associate Delivery Services Associate Library Development Senior Lib Director AcqfTech Services Associate Custodian

See notes to the general purpose financial statements.

-17 -

SALARIES

TRAVEL

$ 12,943.85 $

701.95

8,916.58

322.00

6,120.86

4,294.53

13,965.96

16,652.63

31,417.92

11,462.98

3,875.82

745.51

28,089.12

745.83

4,614.96

3,252.39

7,478.16

971.10

15,664.67

1,263.25

16,022.95

102.37

41,625.96

9,623.45

117.17

53,299.20



1,594.19

9,250.33

789.25

19,070.22

50,299.20

3,051.05

12,012.00

19,760.68

12,931.10

3,320.00

56,790.84

3,336.00

12,970.51

18,892.82

9,272.49

4,510.00

53,326.80

69,926.76

10,475.04

2,337.92

375.10
35.00
814.95 95.00
585.75
601.84 13.02 68.94
40.00
707.43 1,998.42
16.25 981.39
26.00 398.58
22.00 11.25 542.44
322.00 4,990.60

- - - - - - - - - - - - - - - ---

UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2000

SCHEDULE "4"

NAME
Summers, Taylor, Thomas, Upham, Ward, West, Williams, Williamson,

Ruth A Shirley L . Tamela M Lois N Gloria Ann PennyW Ann D Elizabeth R

Accruals June 30, 1999 June 30, 2000

TITLE CATEGORY
Branch Associate Branch Manager AdulUSpecial Ser Senior Lib Tech Services Senior Librarian Special Services Associate Approved Substitute Branch Associate Approved Substitute

SALARIES

TRAVEL

s

2,181.70

12,858.08 $

51,851.76

70,161.96

18,291.96

4,001.71

9,831.02

3,014.89

142.50 100.66 2,371.47 212.50

s 840,401.45 $

15,473.09

-1,061.48 284.05

Totals per Report

$ 840,401.45 $ =--=1.4..,.6..9;,5;;.,;6;..6..



See notes to the general purpose financial statements. -18 -

SECTIONll FINDINGS AND QUESTIONED COSTS


UNCLE REMUS REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2000
PIDORYEMVCURRENTYEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: 6752-93-03
The audit report for the year ended June 30, 1999, noted that the management of the Uncle Remus Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Library did not establish a General Fixed Assets Account Group within the formal accounting records. This conditions results in the general purpose financial statements ofthe Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings, equipment and inexhaustible collections and books owned by the Library and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.