Statesboro Regional Library, Statesboro, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
();;A
A~DO
. RI 'Ri.+b
Sls
,,:i.cx:;()~:}.l)()I
I
STATESBORO REGIONAL LIBRARY
STATESBORO, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2001
Russell W. Hinton State Auditor

STATESBORO REGIONAL LIBRARY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

6

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

7

ADDIDONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

16

2

FEDERAL

17

3

LOCAL

18

4 SCHEDULE OF SALARIES AND TRAVEL

19

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

w. RUSSELL

HtNTON

STATE AUDITOR

(404) 656-2174

DEPARTMEN.T OF AUDITS AND ACCOUNTS
254 Washington Street, S. W., Suite 214 Atlanta, Georgia 30334-8400
June 28, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Statesboro Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements ofthe Statesboro Regional Library, as of and for the year ended June 30, 2001, as listed in the table ofcontents. These generalpurpose financial statements are the responsibility ofthe Statesboro Regional Library's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general-purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general-purpose financial statements ofthe Library did not contain a General Fixed
Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.
2001ARL-42

The aggregate effects on the general-purpose financial statements ofthis variance or omission have not been determined, but are believed to be material.
In our opinion, except for the effects on the general-purpose financial statements of the matter referred to in the third paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Statesboro Regional Library as of June 30, 2001, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Statesboro Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements of the Statesboro Regional Library. Such information has been subjected to the auditing procedures applied in the audit ofthe general-purpose financial statements and in our opinion such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,
~~-3s..

RWH:as 2001ARL-42

State Auditor

STATESBORO REGIONAL LIBRARY

STATESBORO REGIONAL LIBRARY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 2001

ASSETS Cash and Cash Equivalents Investments Accounts Receivable

GOVERNMENTAL FUND

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

239,161.02

147,187.39

3,347.32 $ _ __;6=,2=-4=8=.0-=-6

Total Assets

$

389,695.73 $===6='=,2=4=8=.0==6

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Expired Grant Balances Payable Retainages Payable
Total Liabilities
FUND EQUITY
Fund Balances Unreserved Undesignated
Total Fund Equity

$

6,036.75

$

4,204.79

211.31

155.79

$

4,360.58 $

6,248.06

$

385,335.15 $

$

385,335.15 $

0.00 0.00

Total Liabilities and Fund Equity

$

389,695.73 $====6='=,2=4=8=.0=6

The notes to the general-purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

TYPES CAPITAL
PROJECTS FUND

$

9,042.12

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS

(Memorandum Only)

JUNE 30 1 2001

JUNE 30, 2000

$

248,203.14 $

253,739.20

$

31,855.61

179,043.00

267,044.72

9,595.38

11,584.10

$

9,042.12 $

31,855.61 $

436,841.52 $ =====53=2=,3=6=8.=02=

$

4 749.14

$

4 749.14

$

6,036.75

4,416.10 $

155.79

4 749.14

$

15,357.78 $

3,942.22 5,591.89
9,534.11

$

4,292.98 $

31,855.61 $

421,483.74 $ _ _.;.;52=2=,8;,:3;,.;;,3.;.;;.9..1....

$

4,292.98 $

31,855.61 $

421.483.74 $ _____52"'--2....._,_8_3__,3..,c.9_1

$

9,042.12 $

31,855.61 $

436,841.52 $-==53..,2..,,3_6..8....0...2...

-3-

STATESBORO REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES. EXPENDITURES ANO CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES ANO EXPENDABLE TRUST FUND YEAR ENDED JUNE 30. 2001

REVENUES
State Funds Federal Funds Local Funds other Funds
Total Revenues
EXPENDITL!RES
Current Public Services Technical Services Support Services Maintenance and Operations lnfonnation Technology
Capital OuUay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES {USES)
Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses)
Excess of Revenues and other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 563,489.25 $
830,854.33 166,686.49
$ 1,561,030.07 $

6,248.06 $
6,248.06 $

83,051.25 83,051.25

$ 891,414.21 $ 141,348.36 353,779.59 138,994.29 130,189.13
$ 1,655,725.58 $
$ -94,695.51 $

6,248.06

$ 6,248.06 $
0.00 $

100,057.11 100,057.11 -17,005.86

$ -94,695.51 $ 480,030.66

0.00 $ 0.00

-17,005.86 211298.84

EL!NP BALANCE JUNE 30

$ 385,335.15 $

0.00 $ _ _4,_J2_9_2.,...9,_8

The notes to the general-purpose financial statements are an integral part of this statement. -4-

EXHIBIT"B"

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS {Memorandum Only)-
YEAR ENDED JUNE 3012001 JUNE 30, 2000

$ 563,489.25 6,248.06
830,854.33 249,737.74 $
$ 11650,329.38 $

$ 101351.20

563,489.25 $ 6,248.06
830,854.33 260,088.94

537,879.20 14,869.79
784,659.93 2591100.22

10.351.20 $ 1,660,680.58 $ 115961509.14

$ 897,682.27 $ 141,348.36 353,779.59 138,994.29 130,189.13 100,057.11
$ 1,762.030.75 $
$ -111,701.37 $

0.00 $

897,662.27 $ 141,348.36 353,779.59 138,994.29 130,189.13 100,057.11

915,826.71 135,952.63 224,128.42 157,440.43 35,248.73 48 757.77

0.00 $ 10,351.20 $

1,762,030.75 $ -101,350.17 $

1,51713.5 4.69 79,154.45

$

1,000.00

-1,000.00

$

0.00

$ -111,701.37 $ 501,329.50

10,351.20 $ 21,504.41

-101,350.17 $ 522,833.91

79,154.45 443,679.46

31,855.61 $ 421,483.74 $ 522,833.91

STATESBORO REGIONAL LIBRARY

EXHIBIT "C"

COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES

BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

YEAR ENDED JUNE 30, 2001

GENERAL.FUND

BUDGET

ACTUAL

REVENUES
State Funds Federal Funds Local Funds Other Funds

$ 573,942.21 $ 563,489.25

841,720.00 1961148.08

830,854.33 166,686.49

Total Revenues

$ 11611,810.29 $ 1,561,030.07

EXPENDITURES

Current Public Services Technical Services Support Services Maintenance and Operations lnfonnation Technology

$ 849,640.42 $ 891,414.21

149,059.55

141,348.36

351,997.32

353,779.59

137,793.00

138,994.29

21.075.00

130,189.13

Total Expenditures

$ 1,509,565.29 $ \655,725.58

Excess of Revenues over (under) Expenditures $ 102,245.00 $ -94,615.51

OTHER FINANCING USES

Other Uses

-102,245.00

Excess of Revenues over (under) Expenditures

and Other Financing Uses

$

0.00 $ -94,695.51

FUND BALANCE JULY 1. 2000

0.00

480.030.66

FUND BALANCE JUNE 30. 2001

s.....,____o_.o_o s 385,335.15

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 29,350.00 $ 6,248.06 $ 29,350.00 $ 6,248.06

$ 29,350.00 $ 6,248.06

$ 29,350.00 $ 6,248.06

$

0.00 $

0.00

$

0.00 $

0.00

0.00

0.00

$

o.oo s.....,__o.,..o.o..

The notes to the general-purpose financial statements are an integral part of this statement. -6-

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Statesboro Regional Library (Library) operates pursuant to Official Code ofGeorgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure :from generally accepted accounting principles disclosed in these notes, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists of ten members; two members appointed :from Bryan County Library Board, two members appointed :from Bulloch County Library Board, two members appointed :from Candler County Library Board, two members appointed from Emanuel County Library Board and two members appointed :from Evans County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units :from which the Library receives support and to the State ofGeorgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances of local and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Statesboro Regional Library is therefore determined to be a joint venture.
FUND ACCOUNTING
The Library uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets, which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Library. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost ofassets acquired by governmental fund types.
The general-purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:

-7-

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND -:- the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. The primary type ofspecial revenue fund consists ofproceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
FIDUCIARY FUND TYPE - the trust fund used to account for assets held by a government unit in a trustee capacity or as an agent for individuals. This fund.includes:
EXPENDABLE TRUST FUND - the fund used to account for financial resources to be used for the Deferred Compensation Plan for the employees of the Library.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental and expendable trust funds are accounted for using the modified accrual basis of accounting under which:

- 8-

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Library considers receivables collected within sixty days after year-end to be available and therefore susceptible to accrual. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include intergovernmental grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Statesboro Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand and demand deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized
-9-

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 2: DEPOSITS AND INVESTMENTS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or ofthe State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State ofGeorgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $436,474.50. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Librarys deposits are classified by risk category at June 30, 2001, as follows:

Risk Category

Bank Balance

1

$ 430,639.78

2

0.00

3

5,834.72

Total

$ 436A74.5Q

- 12 -

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 2: DEPOSITS AND INVESTMENTS

CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Category 1 - Insured or registered, or securities held by the Library or the Library's agent in the Library's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Library's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Library's name.

At June 30, 2001, the carrying value of the Library's total investments was $31,897.89. The investments are classified as to risk categories as follows:

Type oflnvestment

Corporate Bonds

Connnon Stock

$

Unclassified

Deferred Compensation Plan Pooled Investments

Total Investments

Risk Categories

2

3

Carrying Amount

Fair Value

42.28 $

0.00 $

0.00 $

42.28 $

42.28

31,855.61
$ 31,897.89 $

31,855.61
3 l.897.89

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and natural disaster.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions, job related illness or injuries to employees. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has obtained commercial insurance for risk of loss associated with flooding for periodicals only. The Library has elected to self-insure for all other losses related to natural disaster. The Library has not experienced any losses related to this risk in the past three years.

The Library has purchased surety bonds to provide additional insurance coverage as follows:

- 13 -

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 3: RISK MANAGEMENT

Position Covered

Amount

All Employees All Board Members

$ 1,000,000.00 $ 1,000,000.00

Note 4: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal Government are subject to audit and review by grantor agencies. This could result in requests for reimbursements to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 5: ACCUMULATED EMPLOYEES' LEAVE

The Library's full-time employees earn vacation leave according to their position and length of service ranging from five to twenty days per calendar year and are allowed to carry over five days of annual leave into the next year with a maximum accumulation of twenty-five days. All unused vacation leave is paid to employees upon retirement or termination of employment at their current rate ofpay. See Note 1- Compensated Absences

Note 6: RETJREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

- 14 -

STATESBORO REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 6: RETIREMENT PLANS
Fiscal Year 2001 2000 1999

Percentage Contributed
100% 100% 100%

Required Contribution
$ 90,663.67 $ 89,589.65 $ 88,364.45

- 15 -

STATESBORO REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2001
AGENCY/FUNDING
GRANTS Board of Regents of the University System of Georgia Office of Public library Services Salaries Travel library Materials Maintenance and Operations
CONTRACT Community Affairs, Georgia Department of local Assistance Grant

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

401,289.69

5,250.00

79,194.60

67,754.96

10,000.00

$ ===-5-63..,.,_48_9_.2=5

See notes to the general-purpose financial statements. - 16 -

STATESBORO REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2001
AGENCY/FUNDING GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Program

SCHEDULE "2"
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$--=-6_,2_4..,.8..,..06..,

See notes to the general-purpose financial statements. -17-

STATESBORO REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE
YEAR ENDED JUNE 30, 2001
LOCAL SOURCES Boards of Education Bryan County Bulloch County Candler County City Governments Claxton Metter Statesboro Swainsboro County Governments Boards of Commissioners Bryan Bulloch Candler Emanuel Evans

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

2,000.00

49,440.00

20,250.00

664.92 23,450.04 80,100.00 82,212.53

152,175.04 243,880.08
25,050.00 83,987.55 67 644.17

$ ===-8-30.,...,.8.5. 4_.3=3

See notes to the general-purpose financial statements.

STATESBORO REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

SCHEDULE "4"

NAME

Akridge, Anderson, Argoe, Asbell, Avertt, Barker, Bell, Berry, Best, Bishop, Brannen, Breen, Bunch, Buxton, Carmichael, Deloach, Dombrock, Durham, Ethridge, Fay, Glisson, Grant, Gray, Gray, Gunter, Hardy, Harrison, Harrison, Herrington, Hodges, Howard, Hugensmith, Humphries, Hutcheson, Joiner, Kinnion Kramer, Krepel, Kuhnert, Lee, Lewis, Marion, Matuszewski, McCarthy, McDuffie, McKinley, Meadows, Meadows,

Amanda Nancy Amanda Carmeron Audrey Kathryn Tiffany Elaine Tangela John Betty Kathy Mary Ann Linda Charlotte Gretchen Jennifer Leslie Cora Judy Wendy Brande William Gayle Rebecca Lillie Mae Nelsenia David Melinda Anglenette Carolyn Linder Patricia Mary Catherine Judith Johanna Marcia Patricia Sue Juanita Latarsha Mary Evelyn Elaine William Jennifer Sarah

TITLE CATEGORY

SALARIES

Student Assistant

$

Library Assistant

Student Assistant

Student Assistant

Library Assistant

Library Manager

Student Assistant

Library Assistant

Library Assistant

Student Assistant

Library Assistant

Library Assistant

Library Assistant

Library Assistant

Library Manager

Library Assistant

Librarian

Librarian

Library Manager

Librarian

Librarian

Student Assistant

Student Assistant

Library Manager

Library Assistant

Student Assistant

Library Assistant

Student Assistant

Library Assistant

Library Assistant

Library Assistant

Library Assistant

Library Assistant

Genealogy Coordinator

Administrative Assistant

Bookkeeping/Technical Service

Library Assistant

Library Assistant

Library Assistant

Bookkeeping Assistant

Library Assistant

Library Assistant

Librarian

Library Assistant

Literacy Coordinator

Library Assistant

Library Assistant

Student Assistant

169.95 18,158.40
1,400.80 516.29
1,655.73 20,685.60 $
405.56 5,039.83 10,835.24 2,260.85 18,366.40 1,808.29 5,979.49 6,960.00 7,549.76 11,068.04 21,358.16 48,927.36 14,443.56 13,814.49 54,392.80 3,839.76
175.10 18,844.02 16,679.52
191.84 15,743.60
2,631.66 18,366.40
2,747.39 18,262.40 20,113.61 19,525.60 32,198.40 19,198.44 19,032.00
2,715.83 4,438.23
261.19 23,441.61
4,881.76 3,305.26 35,132.90 9,858.28 22,484.88 1,569.79 1,001.68
892.24

TRAVEL
140.56 64.12
73.36 44.29 26.88 349.79 1,346.12 144.20 71.12 262.68
213.36
22.40
10.08 61.13 137.76 122.49 31.36 196.86
9.80 111.04
89.04 676.03

- 19 -

NAME
Nelson, Nubem, Odom, Palmer, Posley, Rickerson, Riner, Royal, Samer, Shatteen, Smith, Stephens, Stewart, Stitt, Strauser, Sullivan, Taylor, Waters, Weinberger, Whiddon, Williford, Wren, Zimmerman,

Virginia Nancy Nancy Judy Shay Robert Patricia Sandra Linda Larry Fenecia Jessica Diane Megan Nicholas Peter Don Janice Paul Shainia Lora Joan Theresa

STATESBORO REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

SCHEDULE "4"

TITLE CATEGORY
Student Assistant Library Assistant Library Manager Library Assistant Student Assistant Librarian Library Assistant Bookkeeper Library Assistant Library Assistant Student Assistant Student Assistant Library Assistant Student Assistant Student Assistant Library Director Librarian Librarian Library Manager Library Assistant Library Assistant Library Assistant Library Assistant

SALARIES

$

1,569.47

6,289.60 $

16,103.88

16,702.40

538.18

48,327.36

5,411.97

37,377.60

15,308.76

1,443.30

455.78

870.35

757.06

294.84

1,631.27

62,292.76

3,407.83

38,358.86

15,039.96

1,990.88

2,983.50

722.26

31169.89

TRAVEL 14.00 82.88
213.74
919.96 225.80 162.68

Totals per Report

$ 864,377.75 $==-===-5=,=8=23=.=53-=

See notes to the general-purpose financial statements.

SECTION II FINDINGS AND QUESTIONED COSTS

STATESBORO REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2001
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: 6162-93-01
The audit report for the year ended June 30, 2000, noted that the management ofStatesboro Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Library did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general-purpose financial statements ofthe Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.