Southwest Georgia Regional Library, Bainbridge, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2003

SOUTHWEST GEORGIA REGIONAL LIBRARY
BAINBRIDGE, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2003
STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS
Russell W. Hinton State Auditor

SOUTHWEST GEORGIA REGIONAL LIBRARY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUPS

2

B

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

5

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

6

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

14

2

FEDERAL

15

3

LOCAL

16

4 SCHEDULE OF SALARIES AND TRAVEL

17

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W. Suite 214 Atlanta, Georgia 30334-8400
June 18, 2004

Honorable Sonny Perdue, Governor Members ofthe General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Southwest Georgia Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements ofthe Southwest Georgia Regional Library, as ofand for the year ended June 30, 2003, as listed in the table ofcontents. These general-purpose financial statements are the responsibility of the Southwest Georgia Regional Library's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Southwest Georgia Regional Library as of June 30, 2003, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Southwest Georgia Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes ofadditional analysis and are not a required part ofthe general-purpose financial statements
2003ARL-40

of the Southwest Georgia Regional Library. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,
~~

RWH:gp 2003ARL-40

State Auditor

SOUTHWEST GEORGIA REGIONAL LIBRARY

SOUTHWEST GEORGIA REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 2003

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
General Fixed Assets Land Buildings Equipment
Amount to be Provided in Future Years For Payment of Compensated Absences

GOVERNMENTAL FUND TYPE GENERAL FUND

$

466,837.69

ACCOUNT GENERAL
FIXED ASSETS

32,738.55

$

35,345.00

2,595,100.00

404,383.00

Total Assets

$

499,576.24 $ ==3=,0=34====,8=2=8.,.00=

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Compensated Absences
Total Liabilities
FUND EQUITY
Investment in General Fixed Assets Fund Balances
Unreserved Designated for Affiliates Undesignated
Total Fund Equity

$

1,503.11

$

1,503.11

$

3,034,828.00

$

126,776.57

371,296.56

$

498,073.13 $

3,034,828.00

Total Liabilities and Fund Equity

$

499,576.24 $ =====3=,o=3=4:l::,8=28==o.o..

The notes to the general-purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

GROUPS GENERAL
LONG-TERM DEBT

TOTALS

{Memorandum Onl~

JUNE 30, 2003

JUNE 30, 2002

$

466,837.69 $

351,902.56

118,269.51

32,738.55

2,407.29

35,345.00 2,595,100.00
404,383.00

35,345.00 2,572,340.00
379,786.00

$

42,654.25

42,654.25

43,392.85

$

42,654.25 $

3,577,058.49 $

3,503,443.21

$ $ _ _ _ _42....,_,6_5_4._25_

$

42,654.25 $

1,503.11 $ 42,654.25

5,010.28 43,392.85

44,157.36 $ _ _ _4_8-'-,4_0_3_.1-'--3

$

3,034,828.00 $

2,987,471.00

126,776.57 371,296.56

80,288.94 387,280.14

$

3,532,901.13 $

3,455,040.08

$

42,654.25 $

3,577,058.49 $ ====3=,=50=3=,4=4=3=.2=1=

-3-

SOUTHWEST GEORGIA REGIONAL LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2003

EXHIBIT "B"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Facilities Acquisition and Construction
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1

GENERAL FUND

TOTALS

(Memorandum Onl~}

YEAR ENDED

JUNE 30, 2003

JUNE 30, 2002

$ 464,158.78 $ 21,875.00
567,009.46 101,795.68
$ 1,154,838.92 $

464,158.78 $ 21,875.00
567,009.46 101,795.68
1,154,838.92 $

492,293.49 24,912.57
459,067.76 62,087.30
1,038,361.12

$ 504,176.37 $ 37,193.02
404,881.10 115,175.22 62,909.16

$ 1, 124,334.87 $

$

30,504.05 $

467,569.08

504,176.37 $ 37,193.02
404,881.10 115,175.22 62,909.16
1, 124,334.87 $
30,504.05 $
467,569.08

455,859.33 24,558.00
405,969.07 120,543.77 21,287.80
7,500.00
1,035,717.97
2,643.15
464,925.93

FUND BALANCE JUNE 30

$ 498,073.13 $

498,073.13 $===46=7==,5=6=9.=08=

The notes to the general-purpose financial statements are an integral part of this statement. -4-

SOUTHWEST GEORGIA REGIONAL LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL FUND
YEAR ENDED JUNE 30, 2003

EXHIBIT"C"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 2002
FUND BALANCE JUNE 30, 2003

BUDGET

ACTUAL

$

464,158.78 $

464,158.78

24,933.00

21,875.00

533,263.57

567,009.46

89,651.10

101,795.68

$ 1,112,006.45 $ 1,154,838.92

$

505,210.82 $

504,176.37

37,193.02

37,193.02

429,047.72

404,881.10

129,314.10

115,175.22

48,231.29

62,909.16

$ 1,148,996.95 $ 1,124,334.87

$

-36,990.50 $

30,504.05

$

137,774.03

-137,774.03

$

0.00

$

-36,990.50 $

30,504.05

467,569.08

467,569.08

$

430,578.58 $ ==4.;,,;9;,;;;8.,;;0,;,,;.73;;,;=13=

The notes to the general-purpose financial statements are an integral part of this statement. -5-

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Southwest Georgia Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. The financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and the financial statements present all fund types and account groups of the Library.
The Library Board consists of 12 members; 6 members appointed from the Decatur County Library Board, 3 members appointed from the Miller County Library Board and 3 members appointed from the Seminole County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion ofeach participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances of local and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Southwest Georgia Regional Library is therefore determined to be a joint venture.
FUND ACCOUNTING
The Library uses a fund and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
The general-purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. The fund and the account groups presented in this report are as follows:
GOVERNMENTAL FUND TYPE - used to account for all or most of the Library's general activities. Governmental Fund Type includes:
GENERAL FUND - the fund used to account for all financial resources of the Library. These transactions relate to resources obtained and used for services provided by a Library.
-6-

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUPS
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for all general fixed assets acquired by the Library which includes land, buildings, equipment and inexhaustible collections and books.
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for compensated absences.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues) and decreases (i.e., expenditures) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Library considers receivables collected within sixty days after year-end to be available and therefore susceptible to accrual. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include intergovernmental grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
RESTATEMENT OF GENERAL FIXED ASSETS ACCOUNT GROUP - BEGINNING OF YEAR
In prior years, the financial activities of the Library's General Fixed Assets Account Group were reported based upon a carrying value of$1,000.00 or greater per item. These assets had a combined balance of$3,399,843.00 atJuly 1, 2002. For fiscal year 2003, these assets have been reported based
-7-

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2003

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
upon a carrying value of$5,000.00 or greater per item. The General Fixed Assets Account Group at July 1, 2002, was reduced for land by $5,677.00, buildings by $31,982.00, and equipment by $374,713.00 for a cumulative net change of $412,372.00.
BUDGET
The Southwest Georgia Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of cash on hand and demand deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time of purchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist.
-8-

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Donated general fixed assets are recorded at fair market value as ofthe date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives ofthe assets is not capitalized. The values ofinexhaustible collections and books at the Library are not readily determinable, therefore, the Library has not capitalized them.
COMPENSATED ABSENCES
Compensated absences represent obligations ofthe Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general-purpose :financial statements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate :financial analysis. Data in these columns do not present :financial position or results of operations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
-9-

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 2: DEPOSITS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2003, the bank balances were $571,326.18. The amounts ofthe total bank.balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2003, as follows:

Risk Category

Bank Balance

1

$ 200,000.00

2

306,233.55

3

65,092.63

Total

$ 571,326.18

- 10 -

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

Land

Buildings Equipment

Total

Adjusted Balance July 1, 2002

$ 35,345.00 $ 2,572,340.00 $ 379,786.00 $2,987,471.00

Additions

22,760.00 37,055.00

59,815.00

Deletions

12,458.00

12,458.00

Balance June 30, 2003

$ 35,345.00 $2,595,100.00 $ 404,383.00 $ 3,034,828.00

Note 4: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God; and unemployment compensation.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions, job related illness or injuries to employees and acts of God with respect to contents located at the Decatur and Miller County Libraries. However, the policy does not cover structural losses caused by acts of God at either location. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to selfinsure for all losses at the Seminole County Library related to acts of God. The Library has not experienced any losses related to this risk in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

All Employees

$ 100,000.00

- 11 -

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Term Debt during the fiscal year ended June 30, 2003, were as follows:

Compensated Absences

Balance July 1, 2002

$ 43,392.85

Deductions Annual Leave Earned and Utilized (Net)

738.60

Balance June 30, 2003

$ 42,654.25

Note 6: ACCUMULATED EMPLOYEES' LEAVE

The Library's full-time nonprofessional staff earns one and one-quarter days of annual leave per month. Professional staff members earn 22 days of annual leave per year. Annual leave may be accumulated and employees may be paid for their unused leave at the current rate, up to their maximum accumulation, upon retirement or termination of employment. See Note 1 Compensated Absences

Note 7: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

- 12 -

SOUTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2003

Note 7: RETIREMENT PLANS
Fiscal Year
2003 2002 2001

Percentage Contributed
100% 100% 100%

Required Contribution
$ 42,846.90 $ 41,734.97 $ 44,589.23

- 13 -

SOUTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2003

SCHEDULE 111 11

AGENCY/FUNDING
GRANTS Board of Regents of the University System of Georgia Office of Public Library Services Salaries Travel Library Materials Maintenance and Operation Talking Book Centers SAMSON Funding Grant

GOVERNMENTAL FUND TYPE GENERAL FUND

$

301,013.18

2,908.26

15,122.79

56,445.45

73,383.10

15,286.00

$ ====46=4-,1=5=8..7..8=

See notes to the general-purpose financial statements. - 14 -

SOUTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30, 2003

SCHEDULE "2"

AGENCY/FUNDING
GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Program

GOVERNMENTAL FUND TYPE GENERAL FUND
$ ====2=1=,8=7=5.=00=

See notes to the general-purpose financial statements. - 15 -

SOUTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2003

SCHEDULE "3"

LOCAL SOURCES Boards of Education Decatur County Miller County Seminole County City Government Bainbridge County Governments Boards of Commissioners Decatur Miller

GOVERNMENTAL FUND TYPE GENERAL FUND

$

308,928.96

78,784.01

177,294.49

1.00

1,501.00 500.00

$ ====5=6===7,..,00=9=.4=6=

See notes to the general-purpose financial statements. -16-

SOUTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30 2003

SCHEDULE "4"

NAME

ANDERSON BAILEY BRASWELL BURKE BUSH CALHOUN CHAPMAN EASOM ELLISON FOSSUM FREEMAN GINGRAS GRIFFIN GRIMSLEY GUTERMAN HEARD HUTCHINS HUTCHINS JONES KARNES KARNES KELLY KING LEWIS LINDSEY MAGGIO MALLORY MILLER NAKANO NEWBERRY OWENS RALPH RHYNER ROBERTS SHEFFIELD SHEPPARD SMITH SOUTHALL SUDDERTH WARD WHITTLE WORTHINGTON

CHANDRA A. TERESA MARIE REBECCAJ LAUREN THOMAS L. SHERRYL. MANDYM. JULIAM. ELETHEA L. MARJORIEB. ARLENE L. ANNE ELIZABETH MERCER MAX SUSAN B. BRETT E. EARNESTINE J KATHY BROWN LAURAL. BERTHA MAE SHARON SUE TERRYW. ANNAM. CAROLYNC. SHARON REBECCA TAMMYC. THERESAG. CANDICEM. WILLIAM G. HIKARU NELLG. TARA GAYLE SUSAN MARTIN WALTER R. TAMMYR JULIA B. AMANDAD. JUDY MARIE PRISCILLA SHELLEYR MARGIEW. SUSANS. DEBORAH

Accrual June 30, 2002

TITLE CATEGORY
LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARIAN LIBRARY ASSISTANT LIBRARY ASSISTANT CUSTODIAN LIBRARY ASSISTANT TECH PROCESSING ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT BOOKMOBILE ASSISTANT BRANCH LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT TALKING BOOK CENTER SUPERVISOR LIBRARY ASSISTANT LIBRARY ASSISTANT TALKING BOOK CENTER ASSISTANT BOOKMOBILE DRIVER LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT TALKING BOOK CENTER ASSISTANT SPECIAL SERVICE LIBRARIAN LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT PUBLIC LIBRARIAN LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT BRANCH LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY ASSISTANT BOOKKEEPER DIRECTOR SECRETARY/ASSISTANT BOOKKEEPER

SALARIES

TRAVEL

$

18,720.00 $

976.50

5,806.08

112.01

52,723.46

4,492.95

19,063.80

7,015.68

274.34

2,322.68

3,284.11

5,686.82

2,509.92

14,676.48

1,131.00

11,244.50

14,973.68

239.48

1,817.75

15,412.80

4,492.32

975.93

252.00

19,697.64

4,860.96

72,040.84

4,327.13

1,005.00

3,753.00

102.08

2,327.83

51,205.44

6,263.04

7,225.68

2,206.25

6,949.57

22,817.64

13,369.99

11,161.33

20,539.81

75,000.00

18 504.41

64.40 30.80 384.05 587.86
33.04
50.20 216.49
972.41
21.05 108.36 5,875.12
24.08

$

531,561.93 $

8,367.86

-40.32

Totals Per Report

$

531,561.93 $===8=,3=2=7=.5=4

See notes to the general-purpose financial statements.

- 17 -

SECTION II FINDINGS AND QUESTIONED COSTS

SOUTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2003
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Uncollateralized Deposits Finding Resolved Finding Control Number: 6432-02-01
The audit report for the year ended June 30, 2002, disclosed that the Southwest Georgia Regional Library did not have its bank balances fully collateralized as required by the Official Code ofGeorgia Section Annotated Section 45-8-12. For the year under review, audit test ofthe Southwest Georgia Regional Library bank balances indicated the Library complied with the State Laws governing collateralization of cash deposits.