South Georgia Regional Library, Valdosta, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2004

SOUTH GEORGIA REGIONAL LIBRARY
VALDOSTA# GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30# 2004
STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS
Russell W. Hinton State Auditor

SOUTH GEORGIA REGIONAL LIBRARY - TABLE OF CONTENTS -

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENT OF NET ASSETS

3

B

STATEMENT OF ACTIVITIES

4

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUND

5

D

RECONCILIATION OF THE GOVERNMENTAL FUND BALANCE SHEET

TO THE STATEMENT OF NET ASSETS

6

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCE

GOVERNMENTAL FUND

7

F

RECONCILIATION OF THE GOVERNMENTAL FUND STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCE TO THE STATEMENT OF ACTIVITIES

9

G

NOTES TO THE BASIC FINANCIAL STATEMENTS

10

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCE - BUDGET AND ACTUAL

GENERAL FUND

19

SUPPLEMENTARY INFORMATION

SCHEDULES OF REVENUE

2

STATE

20

3

FEDERAL

21

4

LOCAL

23

5 SCHEDULE OF SALARIES AND TRAVEL

24

FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
July 21, 2005

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the South Georgia Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying financial statements ofthe governmental activities and the major fund (Exhibits A through G) of the South Georgia Regional Library as of and for the year ended June 30, 2004, which collectively comprise the Library's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the South Georgia Regional Library's management. Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe governmental activities and the major fund ofthe South Georgia Regional Library, as ofJune 30, 2004, and the respective changes in financial position thereoffor the year then ended in conformity with accounting principles generally accepted in the United States of America.

2004ARL-41

The South Georgia Regional Library has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements.
As described in Note 2, the South Georgia Regional Library has implemented a new financial reporting model as required by provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments, as of June 30, 2004.
The Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 19 is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the South Georgia Regional Library's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe basic financial statements, and in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated section 506-24.
Respectfully submitted,
~~
Russell W. Hinton State Auditor
RWH:as 2004ARL-41

SOUTH GEORGIA REGIONAL LIBRARY

SOUTH GEORGIA REGIONAL LIBRARY STATEMENT OF NET ASSETS JUNE 30. 2004
ASSETS Cash and Cash Equivalents Capital Assets
Land Buildings Equipment Library Collections Less: Accumulated Depreciation
Total Assets
NET ASSETS Invested in Capital Assets, Net of Related Debt Unrestricted
Total Net Assets

EXHIBIT"A"

GOVERNMENTAL ACTIVITIES

$

165,080

233,583 4,357,477
479,089 4,521,860 -5 456 795

$ ===4a!a,3=0=05,2=94=

$

4,135,214

165 080

$ ===4a!a,3=0=05,2=94=

The notes to the basic financial statements are an integral part of this statement. -3 -

SOUTH GEORGIA REGIONAL LIBRARY STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30 2004

EXHIBIT"B"

EXPENSES

PROGRAM REVENUES

OPERATING

CHARGES FOR

GRANTS AND

SERVICES

CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET ASSETS

GOVERNMENTAL ACTIVITIES

Current Services Public Services Support Services Maintenance and Operations
Total Governmental Activities

$ 264,037 $ 1,087,311 102 989
$ 1,454,337 $

39,355 $ 39 355 $

367,579 $ 48964

142,897 -1,087,311
-54 025

416 543 $ _ _ _ _-_9_98~,4_3_9_

General Revenues Allotments from Participating Governments Investment Earnings Miscellaneous
Total General Revenues

$

950,259

451

6 719

Change in Net Assets

$

-41,010

Net Assets - Beginning of Year (Restated)

4 341 304

Net Assets - End of Year

$ ===4='=30=0:!.2=9=4=

The notes to the basic financial statements are an integral part of this statement. -4-

SOUTH GEORGIA REGIONAL LIBRARY BALANCE SHEET
GOVERNMENTAL FUND JUNE 30. 2004
ASSETS Cash and Cash Equivalents
FUND BALANCE Unreserved
Undesignated Reported in: General Fund

EXHIBIT"C"
GENERAL FUND
$ ====1=65=.0=80=
$ ===1=65='=08=0=

The notes to the basic financial statements are an integral part of this statement. -5-

SOUTH GEORGIA REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUND BALANCE SHEET
TO THE STATEMENT OF NET ASSETS JUNE 30, 2004

EXHIBIT"D"

Total Fund Balance - Governmental Fund (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Assets are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of:
Land Buildings Equipment Library Collections Accumulated Depreciation
Total Capital Assets

$

165,080

$

233,583

4,357,477

479,089

4,521,860

-5,456,795

4,135,214

Net Assets of Governmental Activities (Exhibit "A")

$ ==4,=30=0=,2=9=4

The notes to the basic financial statements are an integral part of this statement.
-6-

SOUTH GEORGIA REGIONAL LIBRARY STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
GOVERNMENTAL FUND YEAR ENDED JUNE 30. 2004

EXHIBIT"E"

REVENUES
Local Funds State Funds Federal Funds Charges for SeNices Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public SeNices Support SeNices Maintenance and Operations
Total Expenditures
Net Change in Fund Balance
Fund Balance - Beginning

GENERAL FUND

$

950,259

395,045

21,498

39,355

451

6 719

$ 1 413 327

$

186,122

1,101,018

102,989

$ 1,390,129

$

23,198

141 882

Fund Balance - Ending

$ ==1=6=5,=0=80=

The notes to the basic financial statements are an integral part of this statement. -7-

SOUTH GEORGIA REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUND STATEMENT OF
REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE TO THE STATEMENT OF ACTIVITIES JUNE 30. 2004

EXHIBIT"F"

Total Net Change in Fund Balance - Governmental Fund (Exhibit "E")

Amounts reported for Governmental Activities in the Statement of Activities are different because:

Capital Outlays are reported as expenditures in Governmental Funds. However. in the Statement of Activities. the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:

Capital Outlay

$

Depreciation Expense

Excess of Depreciation Expense over Capital Outlay

$
233,595 -297,803

23,198 -64 208

Change in Net Assets of Governmental Activities (Exhibit "B")

$ ===-=4=1='0=10=

The notes to the basic financial statements are an integral part of this statement. -9-

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 1: DESCRIPTION OF LIBRARY AND REPORTING ENTITY
REPORTING ENTITY
The South Georgia Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia.
The Library Board is comprised of nine members which are also trustees of the member library which appointed them. The Library Board membership consists ofone member appointed from the Echols County Library Board, one member appointed from the Lanier County Library Board and seven members appointed from the Lowndes County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State ofGeorgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances of local and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.
While the Lowndes County Library Board appoints a majority of the South Georgia Regional Library's Board, the Lowndes County Library Board is neither able to impose its will upon the Library nor is there a financial benefit/burden relationship between the two boards as defined by Governmental Accounting Standards Board. The South Georgia Regional Library is therefore considered to be a related organization of the Lowndes County Library.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The Library's basic financial statements are collectively comprised of the Library-wide financial statements, fund financial statements and notes to the basic financial statements ofthe South Georgia Regional Library.
Library-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities of the overall Library. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through intergovernmental revenues and other nonexchange transactions.
The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the Library's governmental activities.

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SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the Library related to the administration and support ofthe Library's programs, such as office and maintenance personnel and accounting) are not allocated to programs.
Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the Library's funds. Eliminations have been made to minimize the double counting of internal activities. The emphasis of fund financial statements is on major governmental funds.
The Library reports the following major governmental fund:
General Fund is the Library's primary operating fund. It accounts for all financial resources of the Library, except those resources required to be accounted for in another fund.
BASIS OF ACCOUNTING
The basis ofaccounting determines when transactions are reported on the financial statements. The Library-wide governmental financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The Library uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under this method, revenues are recognized when measurable and available. The Library considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Interest is considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred. Capital asset acquisitions are reported as expenditures in governmental funds.
- 11 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The Library funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the Library's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.

CHANGES IN ACCOUNTING PRINCIPLES

The South Georgia Regional Library has implemented a new financial reporting model as required by provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis -for State and Local Governments, as of June 30, 2004.

The provisions of GASB Statement No. 34 require the inclusion ofa Statement ofNet Assets. The elements comprising Net Assets - Beginning include the following:

Governmental Funds July 1, 2003 Capital Assets
Balance July 1, 2003 Adjustments to Prior Year Balance Accumulated Depreciation

$ 141,882

$ 10,810,687 -1,323,426

9,487,261 -5,287,839

Net Assets Beginning (See Exhibit "B")

$ 4,341,304

CASH AND CASH EQUIVALENTS

COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the Library-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives ofthe assets is not capitalized. Depreciation is computed using the straight-line method.

- 12 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Capitalization thresholds and estimated useful lives of capital assets reported in the Library-wide statements are as follows:

Capitalization Policy

Estimated Useful Life

Land Land Improvements Buildings and Improvements Equipment Library Collections

Any Amount

$

5,000

$

5,000

$

5,000

All

NIA 5 to 20 years
40 years 5 to 15 years
10 years

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives.

Note 3: DEPOSITS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of any one of or any combination of the following:

(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

- 13 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 3: DEPOSITS

(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2004, the bank balances were $212,072. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2004, as follows:

Risk Category

Bank Balance

1

$ 171,388

2

0

3

40 684

Total

$ 212,072

Note 4: CAPITAL ASSETS

The following is a summary of changes in the Capital Assets during the fiscal year:

- 14 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 4: CAPITAL ASSETS

Balances July 1, 2003
(Restated)

Increases

Balances Decreases June 30, 2004

Governmental Activities Capital Assets, Not Being Depreciated:
Land

$ 233,583

$ 233,583

Capital Assets Being Depreciated Buildings and Improvements Equipment Library Collections

$ 4,357,477 465,382 $
4,430,819

13,707 219,888 $

$ 128,847

4,357,477 479,089
4,521,860

Less Accumulated Depreciation for: Buildings and Improvements Equipment Library Collections

1,386,423 320,414
3,581,002

109,042 34,265 154,496

128,847

1,495,465 354,679
3,606,651

Total Capital Assets, Being Depreciated, Net $ 3,965,839 $

-64,208 $

0 $ 3,901,631

Governmental Activity Capital Assets - Net $ 4,129,422 $

-64,208 $

0 $ 4,135,214

Current year depreciation expense by function is as follows:

Public Services Note 5: RISK MANAGEMENT

$==2"=='97-,8=0=3

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; acts of God and unemployment compensation.

The Library participates in the Association County Commissioners of Georgia Interlocal Risk Management Agency, a public entity risk pool organized in 1987 to provide an alternative source for members to acquire property and liability insurance coverage. The Agency's general objectives are to formulate, develop and administer a program of insurance on behalf of the members and to develop a comprehensive loss control program. The Agency reinsures amounts in excess ofcertain limits to protect itself from large losses. The payment of excess insurance for the Agency varies by line of coverage.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenses/expenditures and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

- 15 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 5: RISK MANAGEMENT

The Library participates in the Association County Commissioners ofGeorgia-Selflnsured Workers' Compensation Fund, a public entity risk pool organized on July 1, 1982 to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Library pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with United States Fidelity and Guaranty Company to provide coverage for potential losses by the Fund in excess of $450,000 loss per occurrence, up to $2,000,000.

The Library has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Director Board of Directors All Other Employees

$ 500,000

$ 500,000

$

50,000

Note 6: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 7: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

- 16 -

SOUTH GEORGIA REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT"G"

Note 7: RETIREMENT PLANS
Fiscal Year 2004 2003 2002

Percentage Contributed
100% 100% 100%

Required Contribution

$

57,618

$

60,496

$

57,809

- 17 -

SOUTH GEORGIA REGIONAL LIBRARY GENERAL FUND
SCHEDULE OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL
YEAR ENDED JUNE 30. 2004

SCHEDULE "1"

REVENUES
Local Funds State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public Services Support Services Maintenance and Operations
Total Expenditures
Net Change in Fund Balance
Fund Balance - Beginning

NONAPPROPRIATED BUDGETS

ORIGINAL

FINAL

ACTUAL AMOUNTS

$

945,260 $

950,260 $

950,259

443,941

394,442

395,045

28,850

28,850

21,498

39,860

39,860

39,355

800

800

451

3,765

3 765

6,719

$

1462476 $

1,417 977 $

1413327

$

177,429 $

185,962 $

186,122

1,173,515

1,123,482

1,101,018

104 180

104 180

102 989

$

1,455,124 $

1,413,624 $

1,390,129

$

7,352 $

4,353 $

23,198

141 882

141,882

141 882

Fund Balance - Ending

$

149 234 $

146 235 $ ==~16~5&0=80~

Notes to the Schedule of Revenues. Expenditures and Changes in Fund Balances Budget and Actual
The accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.

See notes to the basic financial statements.

- 19 -

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2004
AGENCY/FUNDING
GRANTS Board of Regents of the University System of Georgia Office of Public Library Services Salaries Travel Library Materials Maintenance and Operations Talking Book Centers

SCHEDULE "2"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

238,996

1,500

46,674

48,964

58 911

$

395,045

See notes to the basic financial statements.

- 20 -

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30. 2004
AGENCY/FUNDING GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Program

SCHEDULE "3"
GOVERNMENTAL FUND TYPE GENERAL FUND
$ ====2,,,.1=49=8=

See notes to the basic financial statements.

- 21 -

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30. 2004
LOCAL SOURCES City Government Lakeland County Boards of Education Echols County Lanier County Lowndes County County Governments Boards of Commissioners Echols Lanier Lowndes

SCHEDULE "4"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

10.000

4.000 11,880
5,000

17,000 9,879
892 500

$====95=0=,2=5=9

See notes to the basic financial statements.

- 23 -

NAME
Altobello, Barker, Belflower, Bennett, Black, Brinson, Browning, Butts, Carter, Chevalier, Clary, Copeland, Cressey, Cross, Culpepper, Doak, Dukes, Elliott, Fisher, Fiveash, Gaines, Gascot, Gjertsen, Gollihar, Hearn, James, Jernigan, Jordan, Kight, Knight, Matthews, Mathis, McCoy, Mered ova, Moffett, Nelson, Newsom, Patrick, Paulk, Peeples, Pinkney, Poirier, Prout, Register, Roa, Roberts, Robinson, Rowe, Sanders, Seaman, Simmons, Sirmans, Soler, Studstill, Taylor, Taylor,

Debra Rebecca John Paula Karen Erline Candace Mildred Deborah Shanna Ellen Betty Debra Deanna Jackie Susan Ann Sara Antonetta Chance Elizabeth Rita Natalie Judith Alicia Kathy Diane Mickey Stephen Timmie Shane Eric Shelia Maral Tara Zachary Liza Shantay Christie David Kamyada Pam Theresa Janet Astrid Linda Latonia Sharon Beverly Gladys Jasmond Harikleia Elba Hilda Geneva Mary

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30. 2004

SCHEDULE "5"

TITLE CATEGORY
Library Aide Library Aide Processing Branch Manager Branch Manager Circulation Manager Library Aide Library Aide Library Aide Library Aide Library Aide Library Aide Library Aide Library Aide Branch Manager 1 Library Aide Library Aide Book van Manager Reference Aide Library Aide Reference Aide Library Aide Library Aide Business Manager Spanish Grant Library Aide Branch Manager Library Aide Librarian Maintenance Maintenance Senior Librarian Library Aide Library Aide Library Aide Library Aide Director Library Aide Vocational Rehab Systems Manager Vocational Rehab Library Aide Administrative Assistant Branch Manager Library Aide Library Aide Reference Aide Reference Librarian Branch Manager Children's Librarian Vocational Rehab Processing Library Aide Library Aide Library Aide Library Aide
- 24 -

SALARIES

TRAVEL

$

17,076

2,147

22,734 $

18,200

13,520

22,734

5,687

19,308

21,237

5,302

5,504

6,854

16,037

2,656

13,837

9,221

1,464

22,734

3,721

491

19,170

895

149

22,020

250

3,149

24,107

231

2,128

882

873

47,263

12,916

1,061

8,666

3,793

74,961

515

1,278

38,156

82

4,807

20,413

24,107

6,854

5,832

6,759

9,543

24,107

44,681

1,483

17,814

3,579

3,959

5,179

2,605

21 513
53
375 119
109 144 111
76 1,166
356
178
99 82 92 19

NAME
Terrell, Thomas, Tudor, Vigerstol, Wayne, Wright,

Amy Jamie William Patricia Diana James

Totals per Report

SOUTH GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30. 2004

SCHEDULE "5"

TITLE CATEGORY
Library Aide Library Aide Library Aide Library Aide Public Relations Maintenance

SALARIES

TRAVEL

$

532

218

298

18,210 $

10,746

2160

1,408 45

$

706,895 $===4=,9=66=

See notes to the basic financial statements.

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