Satilla Regional Library, Douglas, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001

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SATILLA REGIONAL LIBRARY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATE:MENTS

COMBINED STATE:MENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

B

COMBINED STATE:MENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

_ ALL GOVERNMENTAL FUND TYPES

C

COMBINED STATE:MENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

ADDmONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

I

STATE

2

FEDERAL

3

LOCAL

4 SCHEDULE OF SALARIES AND TRAVEL

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

Page
2 4
5 7
14 15 16 17

SECTION I FINANCIAL

Russi::u, W. H1NTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washmg1on S1reet. S. W., Su11e 214 Atlanta, Georgia 30334-8400
June 19, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Satilla Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements of the Satilla Regional Library, as ofand for the year ended June 30, 2001, as listed in the table ofcontents. These generalpurpose financial statements are the responsibility of the Satilla Regional Library's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance,, with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general-purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:

2001ARL-42

* The general-purpose financial statements ofthe Library contains a General Fixed Assets
Account Group to account for equipment and inexhaustible collections and books owned by the Library, however, the General Fixed Assets Account Group does not account for land owned by the Library which should be included to conform to generally accepted accounting principles.
The aggregate effects on the general-purpose financial statements of this variance or omission have not been determined, but are believed to be material.
In our opinion, except for the effects on the general-purpose financial statements of the matters referred to in the third par.agraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the Satilla Regional Library as of June 30, 2001, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements ofthe Satilla Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general-purpose financial statements of the Satilla Regional Library. Such information has been subjected to the auditing procedures applied in the audit ofthe general-purpose financial statements and in our opinion such information is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,

RWH:as 2001ARL-42

State Auditor

SATILLA REGIONAL LIBRARY

SATILLA REGIONAL LIBRARY COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP
JUNE 30, 2001

ASSETS Cash and Cash Equivalents Accounts Receivable General Fixed Assets
Buildings Equipment Inexhaustible Collections and Books
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Accounts Payable Expired Grant Balances Payable Deferred Revenue
Total Liabilities FUND EQUITY
Investment in General Fixed Assets Fund Balances
Reserved For Technology
Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equrty

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

$ 202,035.10 $

1,625.00

2,000.00

$ 204,035.10 $ ==-==1..,6.=25=.0-=0

$

3,304.71

635.29

$

$

3,940.00 $

1,625.00 1,625.00

$ 200.09510 $

000

$ 200,095.10 $

0.00

$ 204,035 1o $ ===-1-==,s=2-=5=.o=o

The notes to the general-purpose financial statements are an integral part of this statement. -2-

EXHIBIT"A"

ACCOUNT GROUP
GENERAL FIXED
ASSETS

TOTALS

{Memorandum Onl:t}

JUNE 301 2001

JUNE 301 2000

$

203,660.10 $

200,040.00

2,000.00

4,500.00

$ 1,534,753.00 81,990.00 0.00

1,534,753.00 81,990.00 0.00

1,534,753.00 81,990.00 0.00

$ 1,616,743.00 $ 1,822,403.10 $ 1,821,283.00

$

3,304.71 $

23,373.03

635.29

95.39

1,625.00

$

5,565.00 $

23,468.42

$

1,616,743.00 $ 1,616,743.00 $

1,616,743.00

8,571.00

0.00

200,095.10

172,500.58

$

1,616,743.00 $ 1,816,838.10 $

1,797,814.58

$

1,616,743.00 $ 1,822,403.10 $

1,821,283.00

-3-

SATILLA REGIONAL LIBRARY

EXHIBIT "B"

COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

YEAR ENDED JUNE 30 2001

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS {Memorandum Onl}'.)
YEAR ENDED JUNE 30, 2001 JUNE 30, 2000

$ 270,718.30 $
225,893 04 31,34610
$ 527,957.44 $

$ 300 00
300 00 $

270,718 30 $ 300 00
225,893.04 31 346 10
528,257.44 $

250,360 20
223,997.04 121,835.76
596,193.00

$ 237,809 07 $ 85,681.43 117,783.36 67,660.06
$ 508,933 92 $
$ 19,023.52 $
181,071.58

300.00 $
300 00 $ 0.00 $ 0.00

238,109 07 $ 85,681.43 117,783 36 67,660 06
509,233 92 $
19,023 52 $
181,071 58

308,292.80 ~ 75,962 16 113,825.90 54,873.54
552,954 40
43,238.60
137,832 98

FUND BALANCE JUNE 30

$ 200,095 10 $

0 00 $ 200.095 10 $ 181,071 58

The notes to the general-purpose financial statements are an integral part of this statement. -4-

SATILLA REGIONAL LIBRARY

EXHIBIT c

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2001

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support SeMces Maintenance and Operabons
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1, iooo

GENERAL FUND

BUDGET

ACTUAL

$ 266,198.16 $ 270,718 30

225,893.00

225,893.04 31,34610

$ 492,091.16 $ 527,957 44

$ 275,073.65 $ 237,809 07

82,045 06

85,681.43

206,324.06

117,783 36

71,654.00

67,660 06

$ 635,096n $ 508,933 92

$ -143,005.61 $ 19,023.52

181,071.58

181,071.58

FUND BALANCE JUNE 30, 2001

$ 38,065 97 $ 200,095 10

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$

0.00

$ 300.00

$

0.00 $ 30000

$

0.00 $ 300.00

$

0.00 $ 300.00

$

0.00 $

0 00

000

000

$

o oo s-===-==o,.,oo=

The notes to the general-purpose financial statements are an integral part of this statement -5-

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 200 I

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Satilla Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure from generally accepted accounting principles disclosed in these notes, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists ofeight members; two members appointed by Atkinson County Library Board, four members appointed by Coffee County Library Board and two members appointed by Jeff Davis County Library Board. The Library Board is without authority to determine the amount ofits funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances of local and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Satilla Regional Library is therefore determined to be a joint venture.
FUND ACCOUNTING
The Library uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
In the past, it has been the policy of the Library to not record General Fixed Assets in the generalpurpose financial statements. For the year under review, the Library began recording general fixed assets except for land owned by the Library which is not in accordance with generally accepted accounting principles.
The general-purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
-7 -

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists ofproceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
ACCOUNT GROUP
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for general fixed assets acquired by the Library which includes buildings, equipment and inexhaustible collections and books.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Library considers receivables collected within sixty days after year-end to be available and therefore susceptible to accrual. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include intergovernmental grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
-8-

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET
The Satilla Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates ofexpenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
RECEIVABLES
Receivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time of purchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist.

-9-

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Donated general fixed assets are recorded at fair market value as ofthe date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives ofthe assets is not capitalized. The values ofinexhaustible collections and books at the Library are not readily determinable, therefore, the Library has not capitalized them.
INTERFUND TRANSACTIONS
The Library has the following type of interfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 11 Opercent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
- 10 -

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 2: DEPOSITS

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intennediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $235,450.95. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category I - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2001, as follows:

Risk Category
I 2
3

Bank Balance
$ 100,000.00 135,450.95 0.00

Total

$ 235.450.95

- 11 -

- - - - - - - - - - - - - - -- --- - - - - - - - -

SATILLA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

Buildings

Equipment

Total

Balance July 1, 2000

$

0.00 $

0.00 $

0.00

Retroactive Restatement of Prior Year Balances

1.534.753.00

81,990.00 1.616.743.00

Balance July 1, 2000 Restated

$ 1,534,753.00 $ 81,990.00 $ 1.616.743.00

Balance June 30, 2001 Note 4: RISK MANAGEMENT

$ 1,534,753.00 $ 81,990.00 $ 1,616,743.00

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets and job related illness or injuries to employees. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to natural disaster. In addition, the Library has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Library has not experienced any losses related to these risks in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

Director

$ 20,000.00

- 12 -

SATII..LA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO 1HE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 5: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 6: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2001 2000 1999

100% 100% 100%

$ 26,140.88 $ 24,165.03 $ 25,219.70

- 13 -

SATILLA REGIONAL LIBRARY SCHEDULE 0F STATE REVENUE
YEAR EN0ED,JUNE 30, 2001
AGENCY/FUNDING GRANTS Board of Regents of the University System of Georgia Public Libraries Salaries and Travel Library Materials Maintenance and Operation,s

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

202,600.18

37,454.20

30,663.92

$ ====2=7=0=,7=1.8...=30,.,,

See notes to the general-purpose financial statements. - 14 -

SATILLA REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2001
AGENCY/FUNDING GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act State Library Revenue

SCHEDULE "2"
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ ====-====3=-0=0=.o==o

See notes to the general-purpose financial statements. -15-

------------ ---------
SATILLA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE
YEAR ENDED JUNE 30. 2001
LOCAL SOURCES Boards of Education Atkinson County Coffee County Jeff Davis County City Governments Ambrose Broxton Douglas Nicholls Pearson Willacoochee County Governments Boards of Commissioners Atkinson Coffee Jeff Davis

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

4,000.00

50,000.00

15,632.00

3,000.00 7,200.00 50,000.04 2,000.00 3,050.00 3,000.00

6,747.00 50,000.04 31,263.96

$ ==-====--=2=25=,8=9..3.=.04-=

See notes to the general-purpose financial statements. - 16 -

SATILLA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2001

SCHEDULE "4"

NAME

Cothran, Gourley, Hand, Johnson, Jordan, Kibbey, lee, Miller, Mitchell, Phillips, Sammons, Smith, Smith, Spell, Spikes, Spivey, Stark, Stone, Swain, Vickers, Washington,

Edna P. Winifred Louise Lorrinda P. Regina S. Joann V. Mary Lou Judyth M. WalterW. Linda G. Eleanor Emory Jimmie Lee Linda M. Ingrid A. Alunza G. Rondalea Riki J. Etta M. Jacqueline Leatha Mae

Totals per Report

TITLE CATEGORY
Part Time Clerk Part Time Genealogist Branch Manager Part Time Clerk Part Time Clerk Part Time Clerk Branch Manager Branch Manager Technical Services Libranan Part Time Clerk Bookmobile Librarian Director Branch Manager Reference Librarian Part Time Clerk Part Time Genealogist Children's Librarian Part Time Clerk Part Time Clerk Administrative Assistant Part Time Clerk

SALARIES

TRAVEL

$

5,168 80

4,921.25

14,789.19 $

103.92

5,068.72

238.93

5,124 41

2,337.28

5,464.21

15,600.00

33.60

52,809.34

1,232.53

4,276.62

17,472.00

60,092.80

1,494.04

5,366.54

4,096.92

87.36

787.95

4,925.83

46,920.14

1,106.91

721.00

5,163.12

19,760.04

945.67

21335.67

$ 283,201.83 $ 51242.96

See notes to the general-purpose financial statements. - 17 -

SECTIONil FINDINGS AND QUESTIONED COSTS

SATII..LA REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30. 2001
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: 6342-93-04
The audit report for the year ended June 30, 2000, noted that the Satilla Regional Library did not maintain a system-wide General Fixed Assets Account Group within the formal accounting records. For the year under review, the Library completed a comprehensive inventory of its general fixed assets for inclusion in the general-purpose financial statements, however the General Fixed Assets Account Group did not include land owned by the Library.
This condition results in the general-purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting principles.
Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance of a complete General Fixed Assets Account Group.