Audit report, Sara Hightower Regional Library, Rome, Georgia, year ended June 30, 1999

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AUDIT REPORT SARA HIGHTOWER REGIONAL LIBRARY
ROME, GEORGIA YEAR ENDED JUNE 30,1999

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

SARA HIGHTOWER REGIONAL LffiRARY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUPS

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

7

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

14

2

FEDERAL

15

3

LOCAL

16

4 SCHEDULE OF SALARIES AND TRAVEL

17

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Strect. S.w., Suitc 214 Atlanta, Gcorgia 30334-X400
July 14, 2000

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Sara Hightower Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general purpose financial statements of the Sara Hightower Regional Library, as of and for the year ended June 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the Sara Hightower Regional Library's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Sara Hightower Regional Library as ofJune 30, 1999, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Sara Hightower Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and in our opinion is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
99ARL-40

A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,

RWH:jb 99ARL-40

R ssell W. Hinton S ate Auditor

SARA HIGHTOWER REGIONAL LIBRARY

SARA HIGHTOWER REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1999

ASSETS Cash and Cash Equivalents Accounts Receivable General Fixed Assets
Equipment Inexhaustible Collections and Books Amount to be Provided in Future Years For Payment of Compensated Absences
Total Assets

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

330,201,84

$

7,206.33

$

330,201.84 $ ===7=,2=0=6=.3=3

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Expired Grant Balances Payable Compensated Absences
Total Liabilities
FUND EQUITY
Investment in General Fixed Assets Fund Balances
Reserved For Continuation of Federal Program
Unreserved Undesignated
Total Fund Equity

$

$

2,937.41

476.36

$

3,413.77 $

7.206.33 7,206.33

$

326,788.07 $

0.00

$

326,788.07 $

0.00

Total Liabilities and Fund Equity

$

330.201.84 $ =======7~.2;;;;0;,;;6;;;.3;;,,3

The notes to the general purpose financial statements are an integral part of this statement. -2-

EXHIBIT "A"

ACCOUNT GROUPS

GENERAL

GENERAL

FIXED

LONG-TERM

ASSETS

DEBT

TOTALS

(Memorandum Only)

JUNE 30, 1999

JUNE 30, 1998

$

330,201.84 $

228,434.66

7,206.33

106,534.00

$

1,696,753.15

3,314,534.58

1,696,753.15 3,314,534.58

1,659,945.67 3,243,542.87

______ $

. .:. ;47'-'-,3: :. . 4;. .;.1.:.: :.5.:;0.2

47,341.52

43,041.49

$

5,011,287.73 $

47,341.52 $

5,396,037.42 $ 5,281,498.69

$ $

$

5,011,287.73

$

5,011,287.73

$

5,011,287.73 $

$
47,341.52
47,341.52 $
$
$ 47,341.52 $

7,206.33 $
2,937.41 476.36
47,341.52
57,961.62 $

10,308.82 56,532.49
43,041.49
109,882.80

5,011,287.73 $ 4,903,488.54

326,788.07 5,338,075.80 $

0.06 268,127.29 5,171,615.89

5,396,037.42 $ 5,281,498.69 - 3-

SARA HIGHTOWER REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1999

EXHIBIT"B"

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 30, 1999

JUNE 30, 1998

REVENUES

State Funds Federal Funds Local Funds Other Funds

$ 466,556.92 $
1,491,686,46 81,558.75

$
46,824,35

466,556.92 $
46,824.35 1,491,686.46
81,558.75

644,335.99 50,779.62
1,335,615,29 79,158,97

Total Revenues

$ 2,039,802,13 $ 46,824,35 $

2,086,626.48 $

2,109,889,87

EXPENDITURES

Current Public Services Technical Services Support Services Maintenance and Operation

$ 1,143,468,02 $
170,036.06 292,676,87 374,741,04

47,043.77 $

1,190,511,79 $
170,036,06 292,676,87 374,741,04

1,240,102,50 346,332.47 238,897,39 250,850.48

Total Expenditures

$ 1,980,921.99 $ 47,043.77 $

2,027,965.76 $

2,076,182.84

Excess of Revenues over (under) Expenditures

$

58,880.14 $

-219.42 $

58,660,72 $

33,707.03

OTHER FINANCING SOURCES (USES)

Operating Transfers In Operating Transfers Out

$

219.36 $

$

-219.36

219.36 -219.36

Total Other Financing Sources (Uses)

$

-219,36 $

219.36 $

0.00

Excess of Revenues and Other Financing Sources
over (under) Expenditures and Other Financing Uses $

58,660.78 $

-0,06 $

58,660,72 $

33,707.03

FUND BALANCE JULY 1

268,127,29

0,06

268,127.35

234,420,32

FUND BALANCE JUNE 30

$ 326,788,07 $

0,00 $

326,788,07 $ ===2=68=o,.=12=7=.3~5

The notes to the general purpose financial statements are an integral part of this statement. -4-

SARA HIGHTOWER REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1999

EXHIBIT"C"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1, 1998

GENERAL FUND

BUDGET

ACTUAL

$ 476,197,00 $ 466,556,92

1,368,273.00 55,000,00

1,491,686.46 81,558.75

$ 1,899,470.00 $ 2,039,802.13

$ 1,167,437,00 $ 168,390.00 258,328.00 269,298.00 36,017.00

1,143,468.02 170,036,06 292,676.87 374,741.04

$ 1,899,470.00 $ 1,980,921.99

$

0.00 $

58,880.14

$

-219,36

$

-219.36

$

0.00 $

58,660.78

0.00

268,127.29

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 49,112.00 $

46,824.35

$ 49,112.00 $

46,824.35

$ 49,112.00 $

47,043.77

$ 49,112.00 $

$

0.00 $

47,043.77 -219.42

$

$

$

0.00 $

0.00

219.36 219.36
-0.06 0.06

FUND BALANCE JUNE 30,1999

$

0.00 $ 326,788.07

$

0,00 $ ======0=.0=0

The notes to the general purpose financial statements are an integral part of this statement. -5-

SARA HIGHTOWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Sara Hightower Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia. The financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.
The Library Board consists of 16 members; 11 members appointed from the Floyd County Library Board and 5 members appointed from the Polk County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.
While the Floyd County Library Board appoints a majority of the Sara Hightower Regional Library's Board, the Floyd County Library Board is neither able to impose its will upon the Library nor is there a financial benefit/burden relationship between the two boards as defined by Governmental Accounting Standards Board. The Sara Hightower Regional Library is therefore considered to be a related organization of the Floyd County Library Board.
FUND ACCOUNTING
The Library uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
The general purpose financial statements account for all State, Federal, Local and Other funds under control ofthe Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and account groups presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:

-7-

SARA HIGHTOWER REGIONAL LIDRARY

EXHIDIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists of proceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
ACCOUNT GROUPS
GENERAL FIXED ASSETS ACCOUNT GROUP - used to account for all general fixed assets acquired by the Library which includes land, buildings, equipment and inexhaustible collections and books. The Floyd County Board of Commissioners owns the land and buildings utilized in the operation of the Library.
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for compensated absences not appropriately accounted for and recorded in other fund types.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.

- 8-

SARA HIGHTOWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET
The Sara Hightower Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
GENERAL FIXED ASSETS
General fixed assets purchased, including capital outlay costs, are recorded as expenditures in the various funds at the time of purchase. All purchased general fixed assets are valued at cost where historical records are available and at estimated historical cost where no historical records exist. Donated general fixed assets are recorded at fair market value as of the date donated. Disposals are deleted at recorded cost. No depreciation has been provided on General Fixed Assets. The cost of normal maintenance and repairs that do not add to the value of the assets or materially extend the useful lives of the assets is not capitalized.

-9-

SARA HIGHTOWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
COMPENSATED ABSENCES
Compensated absences represent obligations of the Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
INTERFUND TRANSACTIONS
The Library has the following types of interfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of anyone of or any combination ofthe following:
(l) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

- 10-

SARA HIGHTOWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30.1999

Note 2: DEPOSITS

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1999, the bank balances were $404,726.19. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging fmancial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 1999, as follows:

Risk Category

Bank Balance

1 2 3
Total

$ 100,000.00 304,726.19 0.00
$ 404.726.19

- 11 -

SARA HIGHTOWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1999

Note 3: GENERAL FIXED ASSETS

A summary of changes in the General Fixed Assets Account Group during the fiscal year are as follows:

Equipment

Inexhaustibl e Collections and Books

Total

Balance July 1, 1998

$ 1,659,945.67 $ 3,243,542.87 $ 4,903,488.54

Additions

60,707.19

334,797.71

395,504.90

Deductions

23,899.71

263,806.00

287,705.71

Balance June 30, 1999

$ 1.696,753.15 $ 3.314,534.58 $ 5,011.287.73

Note 4: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions and job related illness or injuries to employees. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to natural disaster. The Library has not experienced any losses related to this risk in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount ofthat loss can be reasonably estimated. The Library has not experienced any unemployment compensation claims during the last two years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

All Employees

$ 10,000.00

- 12-

SARA HIGHTQWER REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1999

Note 5: GENERAL LONG-TERM DEBT

The changes in General Long-Tenn Debt during the fiscal year ended June 30, 1999, were as follows:

Balance July 1, 1998
Additions Annual Leave Earned and Utilized (Net)
Balance June 30, 1999
Note 6: ACCUMULATED EMPLOYEES' LEAVE

Compensated Absences
$ 43,041.49
4.300.03 $ 47.341.52

The Library's professional personnel earn annual leave at a rate up to 30 days per year based upon the number of years of employment and professional training. Annual leave is maintained on a calendar basis and all unused annual leave at December 31 each year is forfeited. Employees who tenninate employment will be paid for accumulated unused annual leave in the year oftennination. See Note 1 - Compensated Absences

Note 7: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% oftheir gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.95% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year
1999 1998 1997

Percentage Contributed
100% 100% 100%

Required Contribution
$ 119,596.08 $ 114,830.32 $ 112,317.42

- 13-

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1999
AGENCY/FUNDING
GRANTS Technical and Adult Education, Georgia Department of Public Libraries Salaries Travel Library Materials Talking Books Center Maintenance and Operation
CONTRACT Technical and Adult Education, Georgia Department of Summer Reading Club Kick-Off

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

224,264.28

5,523.64

71,193.00

96,883.00

67,593.00

1,100,00

$ ====4=66=,5=5=6=.9=2

See notes to the general purpose financial statements, - 14-

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30,1999
AGENCY/FUNDING GRANT Education, U. S. Department of Through Georgia Department of Human Resources Technology Related Assistance for Individuals with Disabilities Act Title I - Technology Assistance Program Tools for Life

SCHEDULE "2"
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ ====4,,;:6;;,,8=2=:4=,3:=,5

See notes to the general purpose financial statements. - 15 -

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30,1999
LOCAL SOURCES Boards of Education Floyd County Polk County Rome, City of City Governments Cave Spring Cedartown Rockmart Rome County Governments Boards of Commissioners Floyd Polk

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

8,000.00

8,000.00

8,000,00

11,343.99 28,332.00 30,988.02 479,244.29

834,522.16 83,256.00

$

1,491,686.46

See notes to the general purpose financial statements. -16 -

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1999

SCHEDULE "4"

NAME

TITLE CATEGORY

Amos, Anderson, Billingsley, Bostwick, Bouchard, Brandin, Bridges, Bright, Brooks, Broome, Caldwell, Carlson, Cleveland, Coffey, Cooley, Craw, Creamer, Davidson, Denby, Dollar, Doyle, Drummond, Drummond, Duden, Duncan, Early, Easterwood, Evans, Evans, Evans, Floyd, Forrister, Frasier, Frasier, Gentry, Gibbons, Gilbert, Green, Hall, Hampton, Hardy, Hightower, Hobgood, Horine,

Patricia Laura Gwen Heather Harvey Britney Jane Tommy Amy Sandra Melanie Susan Sharon Jerry Susan Laurie Katie Joann Elaine Lee James Holly Regina Ruth Martha Judy Melissa Barbara James Joleigh Linda Deborah Anna Krista Teresa Mary Anne Jamie Jennifer Dawn Tiffany Carolyn Sandra Heather

Reference Assistant Library Aide Special Collections Assistant Library Assistant Reference Assistant Children's Assistant Administrative Assistant Grounds Maintenance Library Aide Data Maintenance Supervisor Adult Services Librarian Circulation Supervisor Children's Assistant Library Aide Library Director Circulation Assistant Circulation Assistant Branch Supervisor Library Aide Building Superintendent Reference Department Head Library Aide Audio Visual Assistant Specialist Acquisitions Assistant Cataloging Assistant Reference Assistant Ser Children's Department Head Reference Assistant ILL Library Aide Assistant Director Circulation Assistant Library Aide Children's Assistant Special Collections Supervisor Library Channel Supervisor Outreach Services Library Aide Library Assistant Circulation Assistant Library Aide LBPH Assistant Library Assistant Circulation Assistant

See notes to the general purpose financial statements.

- 17-

SALARIES

TRAVEL

$

2,558.08

1,867.70

15,696.26

468.58

18,488.11

2,301.73

23,658.47 $

7,712.56

379.66

27,132.33

34,398.37

26,516.52

20,100.42

61.11

54,297.20

4,315.71

211.51

23,707.81

20.86

28,630.28

51,444.10

3,250.89

12,898.69

18,986.65

23,864.40

16,477.50

527.47

34,398.37

30,533.94

41.20

50,721.04

14,107.15

1,935.48

2,371.02

32,738.10

23,765.15

19,108.87

105.58

9,198.91

17,730.45

717.55

1,184.40

5,239.76

1,076.66

106.90
74.40 124.50
13.50 115.78 3,251.93
146.80
36.00 11.37 136.76 348.08
74.40
1,802.09 20.00
45.00 61.84

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1999

SCHEDULE "4"

NAME
Ismail, Johnson, Johnson, Johnston, Jones, Kinzer, Kwaitkowski, Lackey, Lindsey, Lowe, Machan, Mann, McKenzie, Mills, Mink, Moore, Morris, Mull, Munro, Penn, Pettit, Reid, Ridgeway, Roberts, Russell, Russell, Schulz, Simmons, Skeen, Slaughter, Stephens, Terry, Thomas, Tumer, Wallace, Wheeler, Whelchel, Wilkerson, Wilkins, Woodard,

Ismalizah Alice Cecilia Patricia Jennifer Jacqueline Karen Diane Marsha Judith Sandra Jeanne Brandy Diana Daniel Kristy Linda Wendy Amelia Zina Melissa James Jeannie Jeannie Lucie Roxanne Barbara Gayle Joyce Jessica Michael Jennifer Angela Crystal Deana Mary Kimberly Sandra Kathy Frances

TITLE CATEGORY
Audio Visual Assistant Library Specialist I Library Aide Branch Supervisor Circulation Assistant Reference Assistant Reference Assistant Audio Visual Supervisor Children's Assistant Reference Assistant Branch Supervisor Audio Visual Assistant Reference Assistant LBPH Assistant Library Aide Library Aide Circulation Assistant Library Assistant Children's Assistant Cataloging Assistant Library Aide LBPH Assistant Circulation Assistant Library Aide Circulation Assistant Children's Assistant LBPH Assistant Library Aide Accountant Library Aide Circulation Assistant Library Aide Circulation Assistant Library Aide Tech Demo Ctr Supervisor Circulation Assistant Young Adult Services Acquisitions Assistant Children's Assistant Circulation Assistant

SALARIES

$

1,462.33

22,094.52

1,659.27

11,606.47

2,112.15

4,444.10

703.15

28,282.86 $

1,467.87

8,995.71

24,446.76

15,611.48

2,517.13

39,926.40

670.24

4,478.20

4,085.50

2,169.23

1,285.71

21,392.69

578.03

17,608.68

14,467.22

469.48

17,778.93

4,288.99

16,323.84

36.05

19,339.21

195.70

17,852.93

1,766.82

17,757.98

307.56

26,100.00

17,889.85

14,117.25

23,864.40

280.16

4,127.20

TRAVEL
9.00 24.00 20.00 129.75 433.62
55.00
13.00 36.00 12.00 2,088.85 85.78

Totals per Report

See notes to the general purpose financial statements.

- 18 -

$ 1,079,508.65 $ ===9=,2==:7=6=.3==5

SECTIONll FINDINGS AND QUESTIONED COSTS

SARA HIGHTOWER REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1999
PRIOR YEAR
CASH AND CASH EQUNALENTS EXPENDlTURESILIABILITIESIDISBURSEMENTS Inadequate Separation ofDuties Finding Resolved Finding Control Number: 6572-93-01
The audit report for the year ended June 30, 1998, noted that the Library did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures. During the year under review the Library hired an additional employee and implemented improvements in separation of employee duties.