Okefenokee Regional Library, Waycross, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006

OKEFENOKEE REGIONAL LIBRARY
WAYCROSS, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2006
STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS
Russell W. Hinton State Auditor

OKEFENOKEE REGIONAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENT OF NET ASSETS

1

B

STATEMENT OF ACTIVITIES

2

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUNDS

4

D

RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET

TO THE STATEMENT OF NET ASSETS

5

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES

GOVERNMENTAL FUNDS

6

F

RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES TO THE STATEMENT OF ACTIVITIES

7

G

NOTES TO THE BASIC FINANCIAL STATEMENTS

9

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

19

SUPPLEMENTARY INFORMATION

SCHEDULES OF REVENUE

2

STATE

20

3

FEDERAL

21

4

LOCAL

22

5 SCHEDULE OF SALARIES AND TRAVEL

23

OKEFENOKEE REGIONAL LIBRARY - TABLE OF CONTENTS -
SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS
SECTION III FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS
SECTION IV MANAGEMENT'S RESPONSES SCHEDULE OF MANAGEMENT'S RESPONSES

SECTION I FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 856-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
June 13, 2006

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Okefenokee Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying financial statements ofthe governmental activities, each major fund and the aggregate remaining fund information (Exhibits A through G) of the Okefenokee Regional Library as of and for the year ended June 30, 2006, which collectively comprise the Library's basic financial statements as listed in the table ofcontents. These financial statements are the responsibility of the Okefenokee Regional Library's management. Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information of the Okefenokee Regional Library, as of June 30, 2006, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.

2006ARL-41

The Okefenokee Regional Library has not presented Management's Discussion and Analysis that accounting principles generally accepted in the United States has determined is necessary to supplement, although not to be part of, the basic financial statements.
The Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on page 19 is not a required part of the basic financial statements but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Okefenokee Regional Library's basic financial statements. The accompanying supplementary information which consist ofSchedules 2 through 5, are presented for purposes of additional analysis and are not a required part ofthe basic financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe basic financial statements, and in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.
A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24.
Respectfully submitted,
~l<l.tlk sell W. Hinton, CPA, CGFM State Auditor
RWH:gp 2006ARL-41

OKEFENOKEE REGIONAL LIBRARY

OKEFENOKEE REGIONAL LIBRARY STATEMENT OF NET ASSETS
JUNE 30, 2006
ASSETS Cash and Cash Equivalents Investments Accounts Receivable, Net
Other Capital Assets
Library Collections Less: Accumulated Depreciation
Total Assets
LIABILITIES Accounts Payable Long-Term Liabilities
Due in More Than One Year Total Liabilities NET ASSETS
Invested in Capital Assets, Net of Related Debt Restricted for
Permanent Funds Unrestricted
Total Net Assets
Total Liabilities and Net Assets

EXHIBIT "A_"

GOVERNMENTAL ACTIVITIES

$

115,807

136,043

1,333

1,677,008 -1,158,673

$ ====7=7=11=5=18=

$

10,983

22,256

$

33,239

$

518,335

8,943 211 001

$

738,279

$ ====77=1=5=18.,..

The notes to the basic financial statements are an integral part of this statement. -1-

OKEFENOKEE REGIONAL LIBRARY STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2006

GOVERNMENTAL ACTIVITIES
Current Services Public Services Technical Services Support Services Maintenance and Operations Information Technology
Total Governmental Activities
General Revenues Allotments from Participating Governments Investment Earnings Miscellaneous
Total General Revenues
Change in Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year

EXPENSES

CHARGES FOR SERVICES

$

688,006 $

74,875

146,106

97,054

11 713

$

1 017 754 $

28,566 28 566

The notes to the basic financial statements are an integral part of this statement. -2 -

EXHIBIT"B"

PROGRAM REVENUES

OPERATING

CAPITAL

GRANTS AND

GRANTS AND

CONTRIBUTIONS CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET ASSETS

$

396,724 $

167,474 $

-95,242

-74,875

-146,106

105,481

8,427

-11 713

$

502,205 $

167 474 $

-319,509

$

378,958

4,428

58 597

$

441 983

$

122,474

615 805

$

738 279

-3-

OKEFENOKEE REGIONAL LIBRARY BALANCE SHEET
GOVERNMENTAL FUNDS
JUNE 30, 2006

EXHIBIT"C"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable, Net
Other
Total Assets
LIABILITIES AND FUND BALANCES LIABILITIES
Accounts Payable FUND BALANCES
Reserved for: Permanent Funds
Unreserved Undesignated Reported in: General Fund Capital Projects Permanent Funds Total Fund Balances
Total Liabilities and Fund Balances

GENERAL FUND

NON-MAJOR FUNDS

TOTAL

$

115,250 $

123,233

1 333

557 $ 12,810

115,807 136,043
1,333

$

239,816 $===1=3=3=67= $ 253,183

$

10,983

$ 10,983

$

$

228,833

$

228,833 $

8,943 $

8,943

120 4304
13,367 $

228,833 120
4304
242,200

$

239,816 $===1=3:!:,3.6...7.... $ 253,183

The notes to the basic financial statements are an integral part of this statement. -4-

OKEFENOKEE REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET ASSETS JUNE 30, 2006

EXHIBIT"D"

Total Fund Balances - Governmental Funds (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Assets are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of:
Library Collections Accumulated Depreciation
Total Capital Assets
Long-Term Liabilities are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of:
Compensated Absences

$

$

1,677,008

-1 158 673

242,200
518,335 -22,256

Net Assets of Governmental Activities (Exhibit "A")

$ ===7=38=2=7=9

The notes to the basic financial statements are an integral part of this statement. -5 -

OKEFENOKEE REGIONAL LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2006

EXHIBIT"E"

REVENUES
Local Funds State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Total Expenditures
Net Change in Fund Balance
Fund Balance - Beginning
Fund Balance - Ending

GENERAL FUND

NON-MAJOR FUNDS

TOTAL

$

378,958

494,755

7,450

28,566

4,041 $

58,597

$

972,367 $

$ 387 387 $

378,958 494,755
7,450 28,566 4,428 58,597
972,754

$

610,056 $

74,875

149,426

97,054

11 713

$

943,124 $

$

29,243 $

199,590

0 $
0 $ 387 $ 12,980

610,056 74,875 149,426 97,054 11 713
943,124
29,630
212,570

$

228,833 $

13,367 $ 242,200

The notes to the basic financial statements are an integral part of this statement. -6-

OKEFENOKEE REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2006

EXHIBIT"F"

Total Net Change in Fund Balances - Governmental Funds (Exhibit "E")

Amounts reported for Governmental Activities in the Statement of Activities are different because:

Capital Outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of Capital Assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:

Capital Outlay

$

Depreciation Expense

Excess of Depreciation Expense over Capital Outlay

Some Capital Assets acquired this year were donated. In Governmental Funds, these assets, as well as, the associated revenue are not recognized, but in the Statement of Activities, the contribution of donated Capital Assets is recognized as a capital contribution.

Some items reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in Governmental Funds. These activities consist of:

Decrease in Compensated Absences

$

29,630

9,013 -86,963

-77,950

167,474

3 320

Change in Net Assets of Governmental Activities (Exhibit "B")

$ ===12=2=4=7=4

The notes to the basic financial statements are an integral part of this statement. -7-

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OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note I: DESCRIPTION OF LIBRARY AND REPORTING ENTITY
REPORTING ENTITY
The Okefenokee Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia.
The Library Board is comprised of 15 members which are also trustees ofthe member library which appointed them. The Library Board membership consists of 3 members appointed from the Alma/Bacon County Library Board, 3 members appointed from the Appling County Library Board, 3 members appointed from the Clinch County Library Board, 3 members appointed from the Pierce County Library Board, and 3 members appointed from the Waycross/Ware County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal flow through funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Okefenokee Regional Library is therefore determined to be a joint venture.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The Library's basic financial statements are collectively comprised of the Library-wide financial statements, fund financial statements and notes to the basic financial statements ofthe Okefenokee Regional Library.
Library-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities of the overall Library. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through intergovernmental revenues and other nonexchange transactions.
The Statement of Activities presents a comparison between direct expenses and program revenues for each function of the Library's governmental activities.
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the Library related to the administration and support of the Library's programs, such as office and maintenance personnel and accounting) are not allocated to programs.

-9-

OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the Library's funds. Eliminations have been made to minimize the double counting of internal activities. The emphasis of fund financial statements is on major governmental funds. All remaining governmental funds are aggregated and reported as nonmajor funds.
The Library reports the following major governmental fund:
General Fund is the Library's primary operating fund. It accounts for all financial resources of
the Library, except those resources required to be accounted for in another fund.
BASIS OF ACCOUNTING
The basis ofaccounting determines when transactions are reported on the financial statements. The Library-wide governmental financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The Library uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The Library considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Interest is considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for compensated absences, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds.

- 10 -

OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Library funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the Library's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code ofGeorgia Annotated Section 36-83-4 authorizes the Library to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
- 11 -

OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist ofamounts due from grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the Library-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method.

Capitalization thresholds and estimated useful lives of capital assets reported in the Library-wide statements are as follows:

Capitalization Policy

Estimated Useful Life

Library Collections

All

10 years

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives.

Note 3: DEPOSITS

COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13 .1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance.

- 12 -

OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 3: DEPOSITS
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2006, the bank balances were $301,852. The amounts of the total bank balances are classified into four categories of custodial credit risk:
Category 1 - Cash that is insured (e.g., Federal Deposit Insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Cash collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.
Category 4 - Uncollateralized.
The Library's deposits are classified by custodial credit risk category at June 30, 2006, as follows:

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OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT"G"

Note 3: DEPOSITS

Custodial Credit Risk Category

Bank Balance

1

$ 219,487

2

23,234

3

59,131

4

0

Total Note 4: CAPITAL ASSETS

$===:!:3-01-,8=5,!!!2

The following is a summary of changes in the Capital Assets during the fiscal year:

Governmental Activities Capital Assets Being Depreciated
Library Collections
Less Accumulated Depreciation for: Library Collections
Governmental Activity Capital Assets - Net

Balances July I, 2005

Increases

Balances Decreases June 30, 2006

$ 1,503,161 $ 176,487 $

1,074,350 $ ~28,811 $

86,963 89,524 $

2,640 $ 1,677,008

2,640

1,158,673

Q $ 518,335

Current year depreciation expense by function is as follows:

Public Services Note 5: RESTRICTED ASSETS

$==-86-,9~6=3

Corpus of the Buna T. Fain Memorial Fund, George Upfold Gates Student Award Trust Fund, and Waycross-Ware County Library Memorial Trust Fund are reported as restricted assets in the Statement of Net Assets because their use is limited by applicable contractual agreements. Restricted assets at June 30, 2006, were as follows:

Permanent Fund

Restricted Investments Corpus

$===8="9===4"'=3

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OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 6: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and acts of God.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets and job related illness or injuries to employees. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to acts of God. In addition, the Library has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Library has not experienced any losses related to these risks in the past three years.

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

All Employees

$

30,000

Note 7: LONG-TERM DEBT

COMPENSATED ABSENCES Compensated absences represent obligations ofthe Library relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. The Library uses the vesting method to compute compensated absences.

The changes in Long-Term Debt during the fiscal year ended June 30, 2006, were as follows:

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OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 7: LONG-TERM DEBT

Governmental Fund
Compensated Absences (1)

Balance July 1, 2005

$

25,576

Additions Annual Leave Earned

37,778

Deductions Annual Utilized

41,098

Balance June 30, 2006

$===22-,2=5=6

(1) The portion of Compensated Absences due within one year has been determined to be immaterial to the basic financial statements.

Note 8: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

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OKEFENOKEE REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT"G"

Note 9: RETIREMENT PLANS

Fiscal Year

Percentage Contributed

Required Contribution

2006 2005 2004

100% 100% 100%

$

48,778

$

49,076

$

49,467

Note 10: AFFILIATED LIBRARIES DISCLOSURE

The Alma/Bacon County Library, Appling County Library, Clinch County Library, Pierce County Library and Waycross/Ware County Library are legally separate, tax exempt organizations who participate in shared activities with the Okefenokee Regional Library. These affiliated libraries do not meet the criteria for reporting as either a component unit or related entity of the Okefenokee Regional Library.

- 17 -

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OKEFENOKEE REGIONAL LIBRARY GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL
YEAR ENDED JUNE 30, 2006

SCHEDULE "1"

REVENUES
Local Funds State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Other Sources Other Uses
Total Other Financing Sources (Uses)
Net Change in Fund Balance
Fund Balance - Beginning

NONAPPROPRIATED BUDGETS

ORIGINAL

FINAL

ACTUAL AMOUNTS

$

380,958 $

380,958 $

378,958

545,260

545,260

494,755

7,450

20,000

20,000

28,566

4,041

58 597

$

946 218 $

946 218 $

972 367

$

837,029 $

837,029 $

610,056

74,875

57,071

57,071

149,426

78,350

78,350

97,054

16 955

16 955

11 713

$

989 405 $

989 405 $

943 124

$

-43 187 $

-43 187 $

29 243

$

18,500 $

18,500

-18 500

-18 500

$

0 $

0

$

-43, 187 $

-43, 187 $

29,243

199 590

199 590

199 590

Fund Balance - Ending

$

156 403 $

156 403 $ ===2=2=8'=83=3=

Notes to the Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual
The accompanying schedule of revenues, expenditures and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.

See notes to the basic financial statements.

- 19 -

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2006
AGENCY/FUNDING GRANTS Board of Regents of the University System of Georgia Office of Public Library Services Salaries Library Materials Maintenance and Operations

SCHEDULE "2"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

353,745

35,529

105 481

$ ======49=4=7=55=

See notes to the basic financial statements.

- 20 -

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2006
AGENCY/FUNDING
GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act General Technology State Vacation Reading Program

SCHEDULE "3"
GOVERNMENTAL FUND TYPE GENERAL FUND

$

1,700

5 750

$ =====7:!:4=5=0

See notes to the basic financial statements.

- 21 -

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2006
LOCAL SOURCES Boards of Education Appling Bacon Clinch Pierce Ware City Governments Alma Blackshear Homerville County Governments Boards of Commissioners Appling Bacon Clinch Pierce Ware

SCHEDULE "4"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

5,675

11,933

10,500

7,500

10,000

11,783 9,350 9,350

33,900 5,737 9,650
16,000 237 580

$ ========37=8=9=5=8

See notes to the basic financial statements.

- 22 -

NAME
Ahl, Harriet Anderson, Theressa Britton, James C. Ill Bunkley, Anita Clark, Annie Jane Coleman, Alice Durance, Deidre Farmer, Willia D. Galentine-Steis, Midge Harris, Christine W. Joyner, Tammy King, Glynda Knight, Karen Lightfoot, Linda Kay Miles, Shirley Moore, Rosanne Neal, Janice Osborne, Annette Pittman, Doris F. Simmons, Janice Smith, Katherine Stock, Maxine P. Sullivan, Linda Taylor, Freda Ann Thatcher, Sandra E. Thomas, Mary W. Ward, Lena Watson, Patricia Welch, Jane S. West, Bertha White, Betty 0. Whitley, Heather Williams, Elizabeth D.
Accruals June 30, 2006
Totals per Report

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2006

SCHEDULE "5"

TITLE CATEGORY

SALARIES

TRAVEL

Circulation Clerk

$

Branch Manager

Reference Services Librarian

Branch Manager

Circulation Clerk

Circulation Clerk

Circulation Clerk

Circulation Clerk

Director

Circulation Clerk

Circulation Clerk

Substitute

Circulation Clerk

ExtensionfTechnical Services Librarian

Circulation Clerk

Extension Services Librarian

Children's Services Librarian

Branch Manager

Payroll Clerk

Circulation Clerk

Circulation Clerk

Children's Services Librarian

Circulation Clerk

Substitute

Technical Services Clerk

Office Manager

Circulation Clerk

Maintenance/Bookmobile

Branch Manager

Circulation Clerk

Circulation Clerk

Circulation Clerk

Circulation Clerk

1,146 16,750 $ 58,704 15,617
1,608 10,001 6,555 9,589 65,564 8,658
470 498 11,323 57,269 6,511 60,756 14,003 15,944 18,090 483 17,394 31,280 11,325 408 23,951 26,809 8,892 13,874 15,669 6,470 16,037 11,518 12 636

116 281
32 106 359
921 440 756 139
1,463 153

$

575,802 $

4,766

326

$

575,802 $ ======5=0=92...

See notes to the basic financial statements.

- 23 -

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

OKEFENOKEE REGIONAL LIBRARY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006

PRIOR YEAR FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7942-05-01

Unresolved - See Corrective Action/Responses

CORRECTIVE ACTION/RESPONSES

CAPITAL ASSETS Failure to Adequately Maintain Capital Assets Finding Control Number: FS-7942-05-01

We concur with this finding. Corrective action has already begun to correct the mentioned deficiencies.

As ofJuly I, 2006, all donations added to the Library collection are individually logged, listing the Library collection receiving the volume, the barcode number for each book or other material, and the fair market worth of each donation.
A report was run on the SIRSI database and all the donated items listed without a price were examined and each was given its fair market worth.

SECTION III FINDINGS AND QUESTIONED COSTS

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2006

GENERAL LEDGER Inadequate Internal Controls over Bank Accounts Reportable Condition Finding Control Number: FS-7942-06-01

Condition:

The accounting procedures of the Library were insufficient to ensure all Certificates of Deposit were properly and timely recorded within the accounting records.

Criteria:

The Library's management is responsible for designing, maintaining and monitoring internal controls that provide reasonable assurance that financial activity is properly recorded within the accounting records.

Questioned Cost: NIA

Information:

The Library failed to record $43,233 of Certificates ofDeposit derived from grant money from the Willet Trust Fund. The Pierce County Library was granted the money in December of 2005, and placed it in Certificates of Deposit in February of 2006. The Regional Library failed to place the investments on the financial records.

Cause:

Library management failed to implement satisfactory controls over the investment process.

Effect:

Without satisfactory accounting controls and procedures in place, the Library could place itself in a position where potential misappropriation of assets could occur. In addition, the lack ofcontrols could impact the reporting ofits financial position and results of operations.

Recommendation:

The Library should revise and monitor controls to provide reasonable assurance that all investments are properly recorded, maintained according to established procedures and adequately safeguarded.

CAPITAL ASSETS Failure to Adequately Maintain Capital Assets Reportable Condition Finding Control Number: FS-7942-06-02

Condition:

The Library failed to adequately maintain capital assets records.

- 1-

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2006

CAPITAL ASSETS Failure to Adequately Maintain Capital Assets Reportable Condition Finding Control Number: FS-7942-06-02

Criteria:

The Library's management is responsible for designing, implementing and monitoring internal controls to ensure that capital assets are properly recorded, maintained, and documented in accordance with generally accepted accounted principles.

Questioned Cost: NIA

Information:

A review of the Library's Capital Assets policies and procedures and the related Capital Asset records disclosed the following deficiencies: (1) the Library had donated collections of $167,474 without sufficient supporting documentation, and (2) of the 9,819 volumes added during the year under review, 31 were added with a zero value.

Cause:

The Library's management failed to implement satisfactory controls to record and maintain its' capital asset records.

Effect:

Without satisfactory accounting controls and procedures in place, the Library could place itself in a position where potential misappropriation of assets could occur. In addition, the lack of controls could impact the reporting of its' financial position and results of operations.

Recommendation:

The Library should review its' capital assets records and make appropriate adjustments to ensure that the capital assets records conform to generally accepted accounting principles. The Library should implement appropriate controls to ensure the amounts recorded on the general ledger are accurate and sufficiently documented.

-2-

SECTION IV MANAGEMENT'S RESPONSES

OKEFENOKEE REGIONAL LIBRARY SCHEDULE OF MANAGEMENT'S RESPONSES
YEAR ENDED JUNE 30, 2006
Finding Control Number: FS-7942-06-01
We concur with this finding. The Pierce County Board has given the Regional Library all the information needed to place the Willet Trust Fund funds on the financial records which was done.
Contact Person: Mary Thomas, Office Manager Phone: (912) 287-4980 Fax Number: (912) 287-2981 E-mail Address: mwt4l26@yahoo.com
Finding Control Number: FS-7942-06-02
We concur with this finding. As ofJuly 1, 2006, proper measures were taken to record the value of each donated book and to correct pricing absences on materials that were previously cataloged.
Contact Person: Midge Galentine-Steis, Director Phone: (912) 287-4980 Fax Number: (912) 287-2981 E-mail Address: mgs1946@yahoo.com