Northwest Georgia Regional Library, Dalton, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2001

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
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NORTHWEST GEORGIA REGIONAL LIBRARY
DALTON; GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2001
Russell W. Hinton State Auditor

NORTHWEST GEORGIA REGIONAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

D NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

ADDmONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

2

FEDERAL

3

LOCAL

4 SCHEDULE OF SALARIES AND TRAVEL

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

Page
2 4 7 8
16 17 18 19

SECTION I FINANCIAL

RussELL W. H1NTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S. W. Suite 214 Atlanta, Georgia 30334-8400
May 29, 2002

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board ofRegents of the University System of Georgia
and Director and Members of the Northwest Georgia Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying general-purpose financial statements ofthe Northwest Georgia Regional Library, as ofand for the year ended June 30, 2001, as listed in the table ofcontents. These general-purpose financial statements are the responsibility of the Northwest Georgia Regional Library's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general-purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general-purpose financial statements ofthe Library did not contain a General Fixed Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.
2001ARL-42

The aggregate effects on the general-purpose financial statements ofthis variance or omission have not been determined, but are believed to be material.
In our opinion, except for the effects on the general-purpose financial statements of the matter referred to in the third paragraph, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position ofthe Northwest Georgia Regional Library as of June 30, 2001, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements of the Northwest Georgia Regional Library taken as a whole. The accompanying financial schedules (Schedules 1 through 4), as listed in the table of contents, are presented for purposes ofadditional analysis and are not a required part ofthe general-purpose financial statements of the Northwest Georgia Regional Library. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and in our opinion, is fairly stated, in all material respects, in relation to the general-purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,
RWH:as 2001ARL-42

NORTHWEST GEORGIA REGIONAL LIBRARY

NORTHWEST GEORGIA REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 2001

ASSETS
Cash and Cash Equivalents
Investments
Accounts Receivable
Amount to be Provided in Future Years For Payment of: Capital Lease Agreements Compensated Absences

GOVERNMENTAL FUND

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

37,142.75 $

0.00

155,369.36

13,019.10

Total Assets

$ 205,531.21 $-=-=-=-=-o..o..o_

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Expired Grant Balances Payable Capital Lease Agreements Compensated Absences
Total Liabilities
FUND EQUITY
Fund Balances Reserved For State Capital Outlay Projects Unreserved Undesignated
Total Fund Equity

$ 205,531.21 $ _ _ ___;;0:.:.;:.o;.::;.o $ 205,531.21 $ _ _ _ _.:;o.;.;:.o;.::;.o

Total Liabilities and Fund Equity

$ 205,531.21 $-=-=-==.......,o==.o=o

The notes to the general-purpose financial statements are an integral part of this statement. - 2-

EXHIBIT"A"

TYPES CAPITAL
PROJECTS FUND

$

0.00

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Only)

JUNE 301 2001

JUNE 301 2000

$

37,142.75 $

280,129.81

155,369.36

145,744.90

13,019.10

$

835.75

835.75

1,778.58

31,829.91

31,829.91

39,885.44

$

0.00 $

32,665.66 $

238,196.87 $ _ _4,..67..,,.53.,.8..7....,3

$

86,395.24

212.91

$

835.75 $

835.75

1,778.58

31,829.91

31,829.91

39,885.44

$

32,665.66 $

32,665.66 $

128,272.17

$ _ _ _ _ _0._00_
$ _____o._oo_

$

0.00 $

$ $ ______2_0_5....,,_5_3_1...2...._1

102,979.40

$

205,531.21 $ ----'3_3_9___.,,2"'-'6_6_...5...._6_

32,665.66 $

238, 196.87 $ _ _4.6...7...,..5.3...,8.,7...3...

-3-

NORTHWEST GEORGIA REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 2001

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Capital Outlay Debt Service
Principal Interest
Total Expenditures
Excess of Revenues over (under} Expenditures
OTHER FINANCING SOURCES
Capital Leases
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

GENERAL FUND

SPECIAL REVENUE
FUND

$ 777,651.80 $
296,400.00 118,341.43
$ 1,192,393.23 $

1,100.00 1,100.00

$ 615,600.29 $ 44,574.40 267,912.87 59,743.55
233,969.84

1,100.00

942.83 405.40

$ 1,223,149.18 $

$

-30,755.95 $

1,100.00 0.00

$

-30,755.95 $

0.00

236,287.16

0.00

$ 205,531.21 $ =======0=.=00--

The notes to the general-purpose financial statements are an integral part of this statement.
.4.

EXHIBIT"B"

CAPITAL PROJECTS
FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 2001 JUNE 30, 2000

$

777,651.80 $

943,225.41

1,100.00

296,400.00

300,453.12

$

8.00

118,349.43

128,150.84

$

8.00 $ 1,193.501.23 $ 1,371.829.37

$
$ 102,987.40

616,700.29 $ 44,574.40 267,912.87 59,743.55 233,969.84 102,987.40

942.83 405.40

$ 102,987.40 $ 1,327,236.58 $

$ -102,979.40 $ -133,735.35 $

510,325.88 43,359.73 252,890.60 70,572.65 193,066.24 238,516.84
3,331.79 70.41
1,312,134.14
59,695.23

1,986.00

$ -102,979.40 $ 102,979.40

-133,735.35 $ 339,266.56

61,681.23 277,585.33

$

----===: 0.00 $

205,531.21 $

339,266.56

NORTHWEST GEORGIA REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30. 2001

EXHIBIT "C"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Program Services Technical Services Support Services Maintenance and Operations Information Technology
Debt Service Principal Interest
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1, 2000

GENERAL FUND

BUDGET

ACTUAL

$ 777,651.80 $ 7TT,651.80

287,400.00 162,325.93

296,400.00 118,341.43

$ 1,227,377.73 $ 1,192,393.23

$ 625,381.94 $ 615,600.29

44,478.86

44,574.40

250,511.16

267,912.87

63,500.00

59,743.55

236,382.79

233,969.84

942.83 405.40

$ 1,220,254.75 $ 1,223,149.18

$

7,122.98 $ -30,755.95

236.287.16

236.287.16

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 1,100.00 $ 1,100.00 $ 1,100.00 $ 1.100.00

$ 1,100.00 $ 1,100.00

$ 1,100.00 $

$

0.00 $

0.00

1,100.00 0.00 0.00

FUND BALANCE JUNE 30, 2001

$ 243.410.14 $ 205,531.21

$

o.oo s..................0..,..0_0

The notes to the general-purpose financial statements are an integral part of this statement. -7-

NORTIIWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TifE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIBS
REPORTING ENTITY
The Northwest Georgia Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure from generally accepted accounting principles disclosed in these notes, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups ofthe Library.
The Library Board consists ofnine members; four members appointed by Whitfield County Library Board, two members appointed by Catoosa County Library Board, two members appointed by Gordon County Library Board and one member appointed by Murray County Library Board. The Library Board is without authority to determine the amount ofits funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances of local and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Northwest Georgia Regional Library is therefore determined to be a jointly governed organization.
FUND ACCOUNTING
The Library uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets, which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Library. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost ofassets acquired by governmental fund types.

-8-

NOR1HWEST GEORGIA REGIONAL LIBRARY

EXHIBIT 11D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE30.2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general-purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. The primarytype ofspecial revenue fund consists ofproceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for compensated absences and capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.

-9-

NORTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JQNE30,2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The Librru:y considers receivables collected within sixty days after year-end to be available and therefore susceptible to accrual. Nonexchange transactions, in which the Librru:y gives (or receives) value without dir~ctly receiving (or giving) equal value in exchange, include intergovernmental grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Northwest Georgia Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates ofexpenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Librru:y at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessru:y and adopts the budget. The budget is then submitted to the Board of Regents ofthe University System ofGeorgia as a part ofthe Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-tenn investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws authorize the Librru:y to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.

-10-

NORTIIWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
RECEIVABLES
Receivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
COMPENSATED ABSENCES
Compensated absences represent obligations ofthe Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general-purpose financial statements.
INTERFUND TRANSACTIONS
The Library has the following type of interfund transactions:
Reimbursements ofexpenditures initiallymade from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions ofexpenditures in the fund that is reimbursed.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 11Opercent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance.
- 11 -

NORTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 2: DEPOSITS
Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one ofor any combination ofthe following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or ofthe State ofGeorgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia,
(5) Bonds of any public authority created by the laws ofthe State ofGeorgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose,
(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State ofGeorgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2001, the bank balances were $295,525.21. The amounts ofthe total bank balances are classified into three categories ofcredit risk:

- 12 -

NORTIIWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO TIIE GENERAf,,-PURPOSE FINANCIAL STATEMENTS

JUNE 30. 2001

Note 2: DEPOSITS

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2001, as follows:

Risk Category

Bank Balance

1

$ 255,369.36

2

40,155.85

3

0.00

Total

$ 295.525.21

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees; natural disaster; and unemployment compensation.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the error or omissions policy excludes coverage for sexual harassment and discrimination. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to natural disaster. The Library has not experienced any losses related to this risk in the past three years.

The Library is self-insured with regard to unemployment compensation claims. The Library accounts for claims within the General Fund with expenditure and liability being reported when it is probable that a loss has occurred, and the amount of that loss can be reasonably estimated.

-13-

NORTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2001

Note 3: RISK MANAGEMENT

Changes in the unemployment compensation claims liability during the last two fiscal years are as follows:

2000 2001

Beginning ofYear Liability

Claims and Changes in Estimates

$

0.00 $

262.28 $

$

0.00 $

0.00 $

Claims Paid

EndofYear Liability

262.28 $

0.00

0.00 $

O.OQ

The Library has purchased a surety bond to provide additional insurance coverage as follows:

Position Covered

Amount

Director

$ 1,000,000.00

Note 4: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Northwest Georgia Regional Library has entered into various lease agreements as lessee for office equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as ofthe date oftheir inception.

The changes in General Long-Tenn Debt during the fiscal year ended June 30, 2001, were as follows:

Capital Leases

Compensated Absences

Balance July I, 2000

$ 1,778.58 $ 39,885.44

Deductions Annual Leave Earned and Utilized (Net) Debt Retired

942.83

8,055.53

Balance June 30, 2001

s====l!!s_3s!d!,!.7_s $ 31.s22.21

At June 30, 2001, payments due, by fiscal year which includes principal and interest for these items, are as follows:

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NORTHWEST GEORGIA REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS
JUNE 30, 2001

Note 4: GENERAL LONG-TERM DEBT

Fiscal Year Ended June 30

Capital Leases

2002

$

933.39

Deduct: Imputed Interest

97.64

Net Present Value ofFuture Minimum Lease Payments
Note 5: ACCUMULATED EMPLOYEES' LEAVE

$==:!E.!83=55==!.7=11=5

Employees of the Library earn leave at a rate determined by the length of employment with the Library up to 20 days per year. No more than 10 days may be carried over to the next calendar year. Employees will be paid at their current rate of pay for all accumulated leave upon retirement or termination of employment. See Note 1 - Compensated Absences

Note 6: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2001 2000 1999

100%
100%
100%

$ 67,395.63 $ 63,599.13 $ 57,726.79

- 15 -

NORTHWEST GEORGIA REGIONAL LIBRARY SCHEDUU; OF STATE REVENUE YEAR ENDED JUNE 30, 2001

SCHEDULE "1"

AGENCY/FUNDING
GRANTS Board of Regents of the University System of Georgia Public Libraries Salaries Travel Library Materials Maintenance and Operations

GOVERNMENTAL FUND TYPE GENERAL FUND

$

524,661.60

6,000.00

130,457.00

116,533.20

$========1..1..1,..,.a.s.1._.a_o

See notes to the general-purpose financial statements. -16-

NORTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2001

SCHEDULE "2"

AGENCY/FUNDING
GRANT Museum and Library Services, Institute of Through Board of Regents of the University System of Georgia Library Services and Technology Act Vacation Reading Grant

GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
s_......m_ _ _1_.1_0..0...;;;;.o.o.

See notes to the general-purpose financial statements.
. 17.

NORTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2001

SCHEDULE "3"

LOCAL SOURCES Boards of Education City of Dalton Murray County City Government Dalton County Governments Boards of Commissioners Catoosa Whitfield Local Libraries Calhoun-Gordon County Murray County

GOVERNMENTAL FUND TYPE GENERAL FUND

$

1,200.00

1,200.00

125,000.00

10,000.00 150,000.00
6,000.00 3,000.00

$ =---====-=2=96_,.4..o""o_.o=o

See notes to the general-purpose financial statements. - 18 -

NORTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30. 2001

SCHEDULE "4"

NAME

Crocker, Forsee, Garcia, Garrison, Giberson, Green, Kilby, Johnson, Jones, Lance, Lester, Linker, Litton, Macon, Mayne, McMahon, McPhearson, Meyers, Parson, Powell, Reed, Smith, Spearman, Spencer, Whitley, Williams,

Katherine J. JoeB. Erika Glenda K. Barbara L. Connie Melinda John 0. Sara E. Charlie, Jr. Dana E. Richard A. Rita S. Linda Marie Deborah P. AnnB. Connie Diana John L. RhondaC. Daniel Lee Colleen Rebecca Ann Cynthia A. Stephanie L. Kirklin E. Deborah O. Kimberly Renee

TITLE CATEGORY
Public Services Clerk Director Public Services Clerk Public Services Clerk Children's Librarian Technical Services Clerk Public Services Clerk Public Services Clerk Maintenance/Custodian Bookmobile Clerk Public Services Clerk Assistant Director Reference Librarian Public Services Librarian Public Services Clerk Bookmobile Clerk Audio-Visual Librarian Public Services Clerk Public Services Clerk Technical Services Clerk Public Services Clerk Bookkeeper Electronic Services Librarian Electronic Services Librarian Technical Services Coordinator Secretary

SALARIES

TRAVEL

$

13,305.60

72,292.82 $

5,861.47

48.00

12,384.00

34,228.41

13,305.60

2,328.01

1,176.00

11,180.00

15,466.92

1,761.00

56,192.80

2,556.59

54,992.80

54,392.80

20,340.63

683.94

18,970.80

54,992.80

602.89

927.00

1,176.00

13,305.60

5,885.08

20,588.40

615.46

51,270.86

873.93

51,120.14

35.00

16,077.60

42.56

221546.08

153.16

Totals per Report

$ 620,255.75 $ 11,425.00

See notes to the general-purpose financial statements. -19-

SECTION IT FINDINGS AND QUESTIONED COSTS

NORTHWEST GEORGIA REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2001
PRIOR YEAR/CURRENT YEAR
The audit report for the year ended June 30, 2000, noted that the management of the Northwest Georgia Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Library did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general-purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiaryrecords should include an inventory ofland, buildings, equipment and inexhaustible collections and books owned by the Library and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.