Coastal Plain Regional Library, Tifton, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2006

COASTAL PLAIN REGIONAL LIBRARY
TIFTON, GEORGIA REPORT ON AUDIT OF THE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2006
STATE OF GEORGIA
DEPARTMENT OF AUDITS AND ACCOUNTS
Russell W. Hinton State Auditor

COASTAL PLAIN REGIONAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

EXHIBITS

BASIC FINANCIAL STATEMENTS

DISTRICT-WIDE FINANCIAL STATEMENTS

A

STATEMENTOFNETASSETS

1

B

STATEMENT OF ACTIVITIES

2

FUND FINANCIAL STATEMENTS

C

BALANCE SHEET

GOVERNMENTAL FUNDS

3

D

RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET

TO THE STATEMENT OF NET ASSETS

4

E

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES

GOVERNMENTAL FUNDS

5

F

RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT

OF REVENUES, EXPENDITURES AND CHANGES IN FUND

BALANCES TO THE STATEMENT OF ACTIVITIES

6

G

NOTES TO THE BASIC FINANCIAL STATEMENTS

7

SCHEDULES

REQUIRED SUPPLEMENTARY INFORMATION

1 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES

IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL FUND

17

COASTAL PLAIN REGIONAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

SCHEDULES

SUPPLEMENTARY INFORMATION

SCHEDULES OF REVENUE

2

STATE

18

3

FEDERAL

19

4

LOCAL

20

5 SCHEDULE OF SALARIES AND TRAVEL

21

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
270 Washington Street, S.W., Suite 1-156 Atlanta, Georgia 30334-8400
June 25, 2007

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Coastal Plain Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the accompanying financial statements of the governmental activities, and each major fund (Exhibits A through G) of the Coastal Plain Regional Library as of and for the year ended June 30, 2006, which collectively comprise the Library's basic financial statements as listed in the table ofcontents. These financial statements are the responsibility ofthe Coastal Plain Regional Library's management. Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position ofthe governmental activities and each major fund ofthe Coastal Plain Regional Library, as of June 30, 2006, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.

2006ARL-41

Management's Discussion and Analysis and the Schedule ofRevenues, Expenditures and Changes in Fund Balances - Budget and Actual, as presented on pages i through vi and page 17 are not a required part of the basic financial statements but are supplementary information required by the accounting principles generally accepted in the United States ofAmerica. We have applied certain limited procedures, which consisted principally ofinquiries ofmanagement regarding the methods ofmeasurement and presentation ofthe required supplementary information. However, we did not audit the information and express no opinion on it.

Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Coastal Plain Regional Library's basic financial statements. The accompanying supplementary information which consist of Schedules 2 through 5, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit ofthe basic financial statements, and in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole.

A copy of this report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated section 50-6-24.

Respectfully submitted,



~w.~.k

Russell W. Hinton, CPA, CGFM State Auditor

RWH:as 2006ARL-41

COASTAL PLAIN REGIONAL LIBRARY

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006
This document is management's discussion and analysis of the Coastal Plain Regional Library financial activities for the year ended June 30, 2006.
Overview of Financial Statements
Coastal Plain Regional Library's statements are presented in three parts: government-wide financial statements, fund financial statements, and Notes to the Basic Financial Statements.
Government-wide Statements
Government-wide financial statements include the Statement ofNet Assets and the Statement of Activities. Government-wide statements provide information about the activities of the government as a whole and provide a long-term view of the government's finances. These statements are presented using the accrual basis of accounting. The accrual basis of accounting reports results of activities based on the occurrence of an economic event, regardless of the timing of revenue collections or payment of expenses. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., compensated absences).
The Statement of Net Assets presents the total assets and liabilities of the Library with the difference reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the economic condition of the Library is improving or deteriorating.
The Statement ofActivities presents information showing how the Library's net assets changed during the most recent fiscal year. The Statement ofActivities presents governmental activity expenses in the following categories: Public Services (costs of providing branch services including library materials), Technical Services (costs of selecting and preparing library materials for public use), Support Services (administrative costs of providing library services), Maintenance and Operations (costs incurred for the maintenance of grounds and facilities), and Information Technology (costs associated with providing access to electronic materials and services).
Program revenues include Charges for Services (fees charged to customers) and Operating Grants and Contributions (State of Georgia and Federal grants used for library operations).
General revenues include allotments from participating libraries, investment revenue, and miscellaneous revenue from donations.
Please see Exhibits "A" and "B" to review the government-wide financial statements.
- I-

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006
Fund-financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been separated for specific activities or objectives. Coastal Plain Regional Library, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance related legal requirements.
The Library uses only governmental funds: the general fund and a capital project fund. Governmental funds are accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenue is posted when amounts are both measurable and available to fund current operations. Expenditures are posted when amounts will be disbursed in the near future (typically within sixty days).
Because the focus of the fund-financial statements is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds (in the fund-financial statements) with similar information presented for governmental activities (in the government-wide financial statements). By doing so, readers may better understand the long-term impact of the government's near-term financing decisions.
The fund balance of $110,925 reported in Exhibit "C" the Balance Sheet: Governmental Funds is reconciled to the total ending net assets of $408,687 reported in Exhibit "A" in the Statement of Net Assets. The difference in these is due to the following: capital assets are not financial resources and are not reported in the funds and compensated absences are not due and payable in the current period and therefore are not reported in the funds. See Exhibit "D", Reconciliation of the Governmental Funds Balance Sheet to the Statement ofNet Assets for specific amounts.
In addition, the net change in fund balance of $64,952 reported in Exhibit "E" the Statement of Revenues, Expenditures and Changes in Fund Balances is reconciled to the change in net assets of $50,337 reported in Exhibit "B" in the Statement ofActivities. The difference in the change reported in the fund and the government-wide statements results from the following: the fund financial statements report capital outlays as expenditures at the time of purchase, while the government-wide statement allocates the cost of capital assets over time through depreciation expense, and expenses for compensated absences that do not require the use of current financial resources are not recognized in the fund financial statements but are recognized in the government-wide statements. See Exhibit "F", Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities, for the actual amounts explained above.
Notes to the Basic Financial Statements
The Notes to Basic Financial Statements presented in Exhibit "G" provide additional information that is essential to the full understanding of data provided in the government-wide and fund financial statements.
- 11 -

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006

Additional Information

Following the Notes to Basic Financial Statements section is the Schedule of Revenues, Expenditures and Changes in Fund Balances, Budget and Actual, Schedule "1 ". This schedule is required supplementary information to the basic financial statements. The format used is similar to the Statement of Revenues, Expenditures and Changes in Fund Balances. This schedule shows the original budget adopted at the beginning of the fiscal year which is the same as the final adjusted budget. No budget amendments were posted during the year. Actual revenues and expenditures are also presented.

Schedules of State, Federal and Local Revenue are presented in Schedules "2" through "4". These schedules provide details of the state, Federal, and local revenues included on the Statement ofRevenues, Expenditures and Changes in Fund Balances in Exhibit "E".

Schedule "5" is a Schedule ofSalaries and Travel for regional employees.

Financial Analysis

Government-wide (accrual basis)

The Library's overall financial position and operations at the government-wide level for the past two years is summarized as follows:

Table 1 Net Assets

Governmental Activities

Fiscal

Fiscal

Net

Year 2006 Year 2005

Change

Assets Current Assets Capital Assets, Net

$ 113,379 $ 60,470

311,271

323,225

$ 52,909 -11,954

Total Assets
Liabilities Current and Other Liabilities Long-Term Liabilities
Total Liabilities

$ 424.650 $ 383.695

$ 40,955

$ 2,454 13,509
$ 15,963

$ 14,497 10,848
$ 25,345

$ -12,043 2,661
$ -9,382

Net Assets Invested in Capital Assets Unrestricted

$ 311,271 $ 323,225

97,416

35,125

$ -11,954 62,291

Total Net Assets

$ 408.687 $ 358,350 $ 50,331

- iii -

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006

Revenues Program Revenues: Charges for Services
Operating Grants

Table 2 Change in Net Assets

Governmental Activities

Fiscal

Fiscal

Net

Year2006 Year 2005

Change

$ 3,293 $ 17,226 $ -13,933

595,501

471.172

124.329

Total Program Revenues
General Revenues: Local Funds Other General Revenues

$ 598.794 $ 488.398 $ 110.396

$ 104,439 $ 102,975 $ 1,464

7.290

728

6.562

Total General Revenues

$ 111.729 $ 103.703 $ 8.026

Total Revenues
Program Expenses Public Services Technical Services Support Services Maintenance and Operations Information Technology

$ 710.523 $ 592,101 $ 118.422

$ 86,008 1,799
503,027 66,236
3.116

$ 47,812 1,757
501,920 26,788 449

$ 38,196 42
1,107 39,448
2,667

Total Expenses

$ 660.186 $ 578.726 $ 81.460

Change in Net Assets

$ 50,337 $ 13,375 $ 36,962

Beginning Net Assets (Restated)

358.350

344.975

13.375

Ending Net Assets

$ 408.687 $ 358.350 $ 50.337

At June 30, 2006, the assets of Coastal Plain Regional Library exceeded its liabilities by $408,687. The most significant portion of net assets is the Library's investment in capital assets totaling $311,271. The Library uses the assets (buildings and improvements, equipment and library collections) to provide services to library customers, so they are not available to fund current operations. The remaining amount available to fund future library operations is $97,416.

The current assets increased $52,909 as a result of the Library receiving additional state funds in June that had to be expensed but not disbursed by June 30, as well as receiving an advance on a grant for asbestos removal. Net capital assets decreased by $11,954. Capital assets were restated related to library collections. Previously affiliate library collections were included in this balance. The current year's library collection includes only regional materials.

Long-Term liabilities include only the compensated absences accrual. The net effect of additions and deletions resulted in an increase of $2,661.

- lV -

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006

Charges for Services decreased primarily due to the affiliate libraries within the region deciding to purchase library materials within their own budgets rather than depositing monies with the region for these purchases.

Operating grants increased due to a Federal grant received for purchasing books and audio-visual materials, a state repairs and renovation grant received, and increased one-time system services grant funds received from the state.

Other General Revenues increased primarily due to the sale of the bookmobile.

Public Services expenditures increased due to a change in reporting the library collection and depreciation expense for the region only. Previously, affiliate library collections were included in the collection value and depreciated.

Maintenance and Operations expenditures increased due to replacement of roof shingles, painting, and replacement of an HVAC unit.

Fund Level (modified accrual basis)

The Library's overall financial position and operations at the fund level for the past two years is summarized as follows:

Table 3 Governmental Activities

Fiscal Year2006

Fiscal Year2005

Net Change

Total Assets Total Liabilities
Total Fund Balance
Total Revenues Total Expenditures

$ 113,379 2.454
$ 110.925 $ 710.523 $ 645.571

$ 60,470 14.497
$ 45.973 $ 592.101 $ 608.554

$ 52,909 -12.043
$ 64.952 $ 118.422 $ 37.017

Total assets increased $52,909 as a result of an asbestos removal grant received in advance, as well as one-time, additional state systems services grant funds received but not disbursed by June 30.

Revenues increased due to special, one-time Federal and state grant funding for operations, repairs, and materials purchases.

Expenditures increased due to one-time costs associated with repairs and maintenance and HVAC replacement.

-v-

COASTAL PLAIN REGIONAL LIBRARY MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2006
General Fund Budgetary Variances The original budget for the Library's operations is presented on Schedule "1" in the Schedule of Revenues, Expenditures and Changes in Fund Balances, Budget and Actual. The budget was not amended during the year. Variances from the actual to budget include Federal and state grant revenues received that were not originally budgeted, repairs and maintenance expenditures incurred exceeding the original plan, and purchase of a firewall not originally budgeted. Capital Asset and Long-Term Debt Activity The Library's capital assets consist of buildings and improvements, equipment, and the library collection. The net increase in capital assets before depreciation is $4,151. See Note 4, Capital Assets for details of activity. Long-Term liabilities increased by a net of $2,661. This liability represents the long-term portion of compensated absences. See Note 7, Long-Term Debt for activity. Other Potentially Significant Matters There were no potentially significant matters to disclose. Requests for Additional Information This financial report is designed to provide a general overview of Coastal Plain Regional Library's finances for our citizens, taxpayers and governmental entities to which we are accountable. If you have any additional questions about this report, please contact the Library Director at 229-386-3400.
- VI -

COASTAL PLAIN REGIONAL LIBRARY STATEMENT OF NET ASSETS JUNE 30, 2006
ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Other Capital Assets
Buildings Equipment Library Collections Less: Accumulated Depreciation
Total Assets
LIABILITIES Accounts Payable Long-Term Liabilities
Due in More Than One Year Total Liabilities NET ASSETS
Invested in Capital Assets, Net of Related Debt Unrestricted
Total Net Assets
Total Liabilities and Net Assets

EXHIBIT"A"

GOVERNMENTAL ACTIVITIES

$

82,838

29,588

953

337,460 139,363 115,361 -2801913

$ ====4=2=4=16=50=

$

2,454

13 509

$

15 963

$

311,271

97 416

$

4081687

$====42=4=6=50=

The notes to the basic financial statements are an integral part of this statement.
- 1-

COASTAL PLAIN REGIONAL LIBRARY STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2006

EXHIBIT"B"

EXPENSES

PROGRAM REVENUES

OPERATING

CHARGES FOR

GRANTS AND

SERVICES

CONTRIBUTIONS

NET (EXPENSES) REVENUES
AND CHANGES IN NET ASSETS

GOVERNMENTAL ACTIVITIES

Current Services Public Services Technical Services Support Services Maintenance and Operations Information Technology

$

86,008 $

1,799

503,027

66,236

3 116

3,293 $

59,036 $
345,606 189,294
1 565

-23,679 -1,799
-157,421 123,058
-1 551

Total Governmental Activities
General Revenues Allotments from Participating Governments Investment Earnings Miscellaneous
Total General Revenues

660,186 $

3 293 $ ======5=9=5=50=1= $

-61,392

$

104,439

1,023

6267

$ _ _ _ _1_1~1~72_9~

Change in Net Assets

$

50,337

Net Assets - Beginning of Year (Restated)

358 350

Net Assets - End of Year

$ ====4=0=8=6=87=

The notes to the basic financial statements are an integral part of this statement. -2-

COASTAL PLAIN REGIONAL LIBRARY BALANCE SHEET
GOVERNMENTAL FUNDS JUNE 30, 2006

EXHIBIT "C"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable, Net
Other
Total Assets
LIABILITIES AND FUND BALANCES LIABILITIES
Accounts Payable FUND BALANCES
Unreserved Undesignated Reported in: General Fund Capital Projects Total Fund Balances
Total Liabilities and Fund Balances

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

TOTAL

$

57,838 $

25,000 $

29,588

953

82,838 29,588
953

$

88 379 $

25,000 $ ====1=1=3=37=9=

$

2 454

$

2 454

$

85,925

$

$

25 000

$

85 925 $

25 000 $

85,925 25 000
110 925

$

88 379 $

25000 $====1=1=3=37=9=

The notes to the basic financial statements are an integral part of this statement. -3-

COASTAL PLAIN REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET ASSETS JUNE 30, 2006

EXHIBIT"D"

Total Fund Balances - Governmental Funds (Exhibit "C")
Amounts reported for Governmental Activities in the Statement of Net Assets are different because:
Capital Assets used in Governmental Activities are not financial resources and therefore are not reported in the funds. These assets consist of:
Buildings Equipment Library Collections Accumulated Depreciation
Total Capital Assets
Long-Term Liabilities are not due and payable in the current period and therefore are not reported as liabilities in the funds. Long-Term Liabilities at year-end consist of:
Compensated Absences
Net Assets of Governmental Activities (Exhibit "A")

$

110,925

$

337,460

139,363

115,361

-280,913

311,271

-13,509 $ ===40..,8..,,6.8..7.,.

The notes to the basic financial statements are an integral part of this statement. -4-

COASTAL PLAIN REGIONAL LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
YEAR ENDED JUNE 30, 2006

EXHIBIT"E"

REVENUES
Local Funds State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Transfers In Transfers Out
Total Other Financing Sources (Uses)
Net Change in Fund Balance
Fund Balance - Beginning
Fund Balance - Ending

GENERAL FUND

DISTRICTWIDE
CAPITAL PROJECTS
FUND

TOTAL

$

104,439 $

550,841

44,660

3,293

1,023

6,267

$

710,523 $

0 $

104,439

550,841

44,660

3,293

1,023

6267

0 $

710 523

$

86,206 $

1,799

494,742

59,708

3 116

$

645 571 $

$

64,952 $

0 $

86,206

1,799

494,742

59,708

3 116

0 $

645 571

0 $

64 952

$ 25,000 $

$

-25 000

$

-25,000 $ 25,000 $

$

39,952 $ 25,000 $

45 973

0

25,000 -25 000
0 64,952
45 973

$

85 925 $

25 000 $ ==1~1~01=9=25=

The notes to the basic financial statements are an integral part of this statement. -5-

COASTAL PLAIN REGIONAL LIBRARY RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES TO THE STATEMENT OF ACTIVITIES JUNE 30, 2006

EXHIBIT"F"

Total Net Change in Fund Balances - Governmental Funds (Exhibit "E")

Amounts reported for Governmental Activities in the Statement of Activities are different because:

Capital outlays are reported as expenditures in Governmental Funds. However, in the Statement of Activities, the cost of capital assets is allocated over their estimated useful lives as depreciation expense. In the current period, these amounts are:

Capital Outlay

$

Depreciation Expense

Excess of Depreciation Expense over Capital Outlay

Some items reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in Governmental Funds. These activities consist of:

Increase in Compensated Absences

$
5,966 -17 920

64,952
-11,954 -2 661

Change in Net Assets of Governmental Activities (Exhibit "B")

$ ===5=0=,3=3=7

The notes to the basic financial statements are an integral part of this statement. -6-

COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT"G"

Note 1: DESCRIPTION OF LIBRARY AND REPORTING ENTITY
REPORTING ENTITY
The Coastal Plain Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State of Georgia.
The Library Board is comprised of eight members which are also trustees of the member library which appointed them. The Library Board membership consists ofone member appointed from the Cook County Library Board, one member appointed from the Carrie Dorsey Perry Memorial Library Board, one member appointed from the Irwin County Library Board, one member appointed from the Victoria Evans Memorial Library Board and four members appointed from the Tifton-Tift County Library Board. The Library Board is without authority to determine the amount of its funding, except by submission of budget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal flow through funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations. The Coastal Plain Regional Library is therefore determined to be a joint venture.
Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF PRESENTATION
The Library's basic financial statements are collectively comprised of the Library-wide financial statements, fund financial statements and notes to the basic financial statements ofthe Coastal Plain Regional Library.
Library-wide Statements: The Statement ofNet Assets and the Statement ofActivities display information about the financial activities of the overall Library. Eliminations have been made to minimize the double counting of internal activities. Governmental activities generally are financed through intergovernmental revenues and other nonexchange transactions.
The Statement ofActivities presents a comparison between direct expenses and program revenues for each function of the Library's governmental activities.
Direct expenses are those that are specifically associated with a program or function and, therefore, are clearly identifiable to a particular function. Indirect expenses (expenses of the Library related to the administration and support ofthe Library's programs, such as office and maintenance personnel and accounting) are not allocated to programs.

-7-

COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
,
Program revenues include (a) charges paid by the recipients ofgoods or services offered by the programs and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues are presented as general revenues.
Fund Financial Statements: The fund financial statements provide information about the Library's funds. Eliminations have been made to minimize the double counting of internal activities. The emphasis of fund financial statements is on major governmental funds.
The Library reports the following major governmental funds:
General Fund is the Library's primary operating fund. It accounts for all financial resources of the Library, except those resources required to be accounted for in another fund.
Capital Projects Fund accounts for financial resources including grants from Federal and State sources to be used for the acquisition, construction or renovation of major capital facilities.
BASIS OF ACCOUNTING
The basis ofaccounting determines when transactions are reported on the financial statements. The Library-wide governmental financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take place. Nonexchange transactions, in which the Library gives (or receives) value without directly receiving (or giving) equal value in exchange, include grants and donations. Revenue from grants and donations is recognized in the fiscal year in which all eligibility requirements have been satisfied.
The Library uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts.
Governmental funds are reported using the current financial resources measurement focus and the modified accrual basis ofaccounting. Under this method, revenues are recognized when measurable and available. The Library considers all revenues reported in the governmental funds to be available if they are collected within sixty days after year-end. Interest is considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for compensated absences, which are recognized as expenditures to the extent they have matured. Capital asset acquisitions are reported as expenditures in governmental funds.

-8-

COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Library funds certain programs by a combination of specific cost-reimbursement grants, categorical grants, and general revenues. Thus, when program costs are incurred, there are both restricted and unrestricted net assets available to finance the program. It is the Library's policy to first apply grant resources to such programs, followed by cost-reimbursement grants, then general revenues.
RESTATEMENT OF NET ASSETS - BEGINNING OF YEAR
In the current year, certain capital assets recognized in the prior year were determined to belong to the affiliated libraries. Therefore, the affiliated libraries capital assets and accumulated depreciation were removed. Net assets on July 1, 2005, were decreased by $715,237 for the cumulative effect of these changes.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofcash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition in authorized financial institutions. Georgia Laws OCGA 45-8-14 authorize the Library to deposit its funds in one or more solvent banks or insured Federal savings and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates ofdeposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase of one year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Library to invest its funds. In selecting among options for investment or among institutional bids for deposits, the highest rate ofreturn shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
-9-

COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 2: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,

(7) Repurchase agreements, and

(8) Obligations of other political subdivisions of the State of Georgia.

RECEIVABLES

Receivables consist ofamounts due from grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the basic financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

CAPITAL ASSETS

Capital assets purchased, including capital outlay costs, are recorded as expenditures in the fund financial statements at the time ofpurchase. On the Library-wide financial statements, all purchased capital assets are valued at cost where historical records are available and at estimated historical cost based on appraisals or deflated current replacement cost where no historical records exist. Donated capital assets are recorded at estimated fair market value on the date donated. Disposals are deleted at depreciated recorded cost. The cost of normal maintenance and repairs that do not add to the value of assets or materially extend the useful lives of the assets is not capitalized. Depreciation is computed using the straight-line method.

Capitalization thresholds and estimated useful lives of capital assets reported in the Library-wide statements are as follows:

Capitalization Policy

Estimated Useful Life

Land Land Improvements Buildings and Improvements Equipment Library Collections

All

NIA

$

5,000 10 to 25 years

$

50,000 up to 60 years

$

5,000 4 to 25 years

All

10 years

Depreciation is used to allocate the actual or estimated historical cost of all capital assets over estimated useful lives.

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COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT"G"

Note 3: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. Ifa depository elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe securities pledged to secure a pool ofpublic funds shall be not less than 110 percent ofthe daily pool balance.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,
(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS At June 30, 2006, the bank balances were $141,288. The amounts of the total bank balances are classified into four categories of custodial credit risk:

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COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 3: DEPOSITS

Category 1 - Cash that is insured (e.g., Federal Deposit Insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Cash collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.
Category 4 - Uncollateralized.

The Library's deposits are classified by custodial credit risk category at June 30, 2006, as follows:

Custodial Credit Risk Category

Bank Balance

1

$ 129,780

2

0

3

11,508

4

0

Total

Note 4: CAPITAL ASSETS

The following is a summary of changes in the Capital Assets during the fiscal year:

Governmental Activities Capital Assets Being Depreciated
Buildings and Improvements Equipment Library Collections
Less Accumulated Depreciation for: Buildings and Improvements Equipment Library Collections
Governmental Activity Capital Assets - Net

Balances July l, 2005 (Restated)

Increases

Decreases

Balances June 30, 2006

$ 337,460 139,363 111,210 $

5,966 $

101,238 96,844 66,726
$ 323,225 $

5,624 6,528 5,768
-11,254 $

$ 1,815

337,460 139,363 115,361

I 815 Q $

106,862 103,372 70 679
311,211

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COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 4: CAPITAL ASSETS

Current year depreciation expense by function is as follows:

Public Services Support Services Maintenance and Operations

$

5,768

5,624

6,528

Note 5: INTERFUND TRANSFERS

$====17-,9==2""=0

Interfund transfers for the year ended June 30, 2006, consisted of the following:

Transfer to

Transfers From General Fund

Capital Projects

$====25-,0===0==0

Transfers are used to move funding from the General Fund to the Capital Projects Fund as required match or supplemental funding source for capital construction projects.

Note 6: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and acts of God.

The Library has obtained commercial insurance for risk ofloss associated with torts and assets. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

The Library has elected to self-insure for all losses related to acts of God. In addition, the Library has elected to self-insure for errors or omissions, which includes, among other risks, risks for sexual harassment and discrimination. The Library has not experienced any losses related to these risks in the past three years.

The Library participates in the Association County Commissioners ofGeorgia-Selflnsured Workers' Compensation Fund, a public entity risk pool organized on July 1, 1982, to develop, implement and administer a program of workers' compensation self-insurance for its member organizations. The Library pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with Safety National Casualty Corporation to provide coverage for potential losses by the Fund in excess of $600,000 loss per occurrence, up to $2,000,000.

- 13 -

COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 6: RISK MANAGEMENT

The Library has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Library Director Assistant Director Bookkeepers

$ 100,000

$

50,000

$

25,000

Note 7: LONG-TERM DEBT

COMPENSATED ABSENCES Compensated absences represent obligations ofthe Library relating to employees' rights to receive compensation for future absences based upon service already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. The Library uses the vesting method to compute compensated absences.

The changes in Long-Term Debt during the fiscal year ended June 30, 2006, were as follows:

Governmental Funds
Compensated Absences ( I)

Balance July I, 2005

$

10,848

Additions Annual Leave Earned

25,040

Deductions Annual Leave Utilized

22,379

Balance June 30, 2006

$==-13-,5!=0==9

(1) The portion of Compensated Absences due within one year has been determined to be immaterial to the basic financial statements.

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COASTAL PLAIN REGIONAL LIBRARY NOTES TO THE BASIC FINANCIAL STATEMENTS
JUNE 30, 2006

EXHIBIT "G"

Note 8: SIGNIFICANT CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal Government are subject to audit and review by grantor agencies. This could result in requests for reimbursements to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 9.24% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2006 2005 2004

100% 100% 100%

$ 54,437 $ 55,605 $ 57,966

Note 10: AFFILIATED LIBRARIES DISCLOSURE

The Carrie Dorsey Perry Memorial Library, Cook County Library, Irwin County Library, Tifton-Tift County Library and Victoria Evans Memorial Library are legally separate, tax exempt organizations who participate in shared activities with the Coastal Plain Regional Library. These affiliated libraries do not meet the criteria for reporting as either a component unit or related entity of the Coastal Plain Regional Library.

- 15 -

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COASTAL PLAIN REGIONAL LIBRARY GENERAL FUND
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL
YEAR ENDED JUNE 30, 2006

SCHEDULE "1"

REVENUES
Local Funds State Funds Federal Funds Charges for Services Investment Earnings Miscellaneous
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operations Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING USES
Other Uses
Net Change in Fund Balance
Fund Balance - Beginning

NONAPPROPRIATED BUDGET

ORIGINAL

FINAL

ACTUAL AMOUNTS

$

102,985 $

102,985 $

549,169

549,169

120

120

300

300

150

150

$

652 724 $

652,724 $

104,439 550,841
44,660 3,293 1,023 6 267
710 523

$

41,574 $

41,574 $

2,000

2,000

593,058

593,058

18,350

18,350

650

650

$

655,632 $

655,632 $

$

-2,908 $

-2,908 $

86,206 1,799
494,742 59,708 3 116
645 571
64,952

$

-2,908 $

-2,908 $

45 973

45 973

-25 000 39,952 45 973

Fund Balance - Ending

$

43 065 $

43 065 $ ====8=5=9=25=

Notes to the Schedule of Revenues. Expenditures, and Changes in Fund Balances Budget and Actual
The accompanying schedule of revenues, expenditures, and changes in fund balances budget and actual is presented on the modified accrual basis of accounting which is the basis of accounting used in the presentation of the fund financial statements.

See notes to the basic financial statements.

- 17 -

COASTAL PLAIN REGIONAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 2006
AGENCY/FUNDING GRANTS Board of Regents of the University System of Georgia Office of Public Library Services Salaries Library Materials Maintenance and Operations

SCHEDULE "2"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

357,713

37,823

155 305

$ ======55=0==8=4=1

See notes to the basic financial statements.

- 18 -

COASTAL PLAIN REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2006
AGENCY/FUNDING
GRANTS Museum and Library Services, Institute of Direct National Leadership Grants Through Board of Regents of the University System of Georgia Library Services and Technology Act General Technology State Vacation Reading Program

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

35,635

2,000 7 025

$ =====4=4=,6=6=0

See notes to the basic financial statements.

- 19 -

COASTAL PLAIN REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30, 2006
LOCAL SOURCES Affiliate Libraries Carrie Dorsey Perry Memorial Cook County Irwin County Middle Georgia Tifton-Tift County Victoria Evans Memorial Boards of Education Cook County Tift County

SCHEDULE "4"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

19,755

17,794

10,296

1,464

41,115

10,605

2,210 1 200

$ ======1.0..4.="'4=3=9

See notes to the basic financial statements.

- 20 -

NAME
Britt, Christie M. Frizzell, Gary F. Griffis, Kathy E. McMillian, Annis M. Newberry, Joan W. Paulk, Sara Smith, Ruth Zeiger, Carrie
Totals per Report

COASTAL PLAIN REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2006

SCHEDULE "5"

TITLE CATEGORY
Secretary Assistant Director Youth Service Librarian TS Clerk Bookkeeper Public Service Librarian Account Clerk Director

SALARIES

$

7,646 $

66,179

64,179

24,456

55,580

68,979

27,689

45 859

TRAVEL
91 663 716
451 89
1 046

$

360,567 $ =======3=0=5=6

See notes to the basic financial statements.

- 21 -

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

COASTAL PLAIN REGIONAL LIBRARY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2006

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7372-05-01

Significantly Differing Corrective Action Implemented