'"
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS


00 00000 0 0
1776
I
CHEROKEE REGIONAL LIBRARY
LAFAYEITE, GEORGIA REPORT ON AUDIT
OF THE FINANCIAL STATEMENTS
FOR THE FISCAL YEAR ENDED JUNE 30, 2000
Russell W. Hinton state Auditor

CHEROKEE REGIONAL LffiRARY
- TABLE OF CONTENTS -
~.

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHffiITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ADDmONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

1

STATE

2

FEDERAL

3

LOCAL

4 SCHEDULE OF SALARIES AND TRAVEL

SECTIONll

.

FINDINGS AND QUESTIONED COSTS

SCHEDULE OF FINDINGS AND QUESTIONED COSTS

Page
2 4 5 6
14 15 16 17

SECTION I
FINANCIAL

RUSSELL W. HINTON
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta. Georgia 30334-8400
July 3,2001

Honorable Roy E. Barnes, Governor Members of the General Assembly Members of the Board of Regents of the University System of Georgia
and Director and Members of the Cherokee Regional Library Board

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

Ladies and Gentlemen:

We have audited the accompanying general purpose financial statements ofthe Cherokee Regional

Library, as ofand for the year ended June 30, 2000, as listed in the table ofcontents. These general

purpose financial statements are the responsibility ofthe Cherokee Regional Library's management.

Our responsibility is to express an opinion on these general purpose financial statements based on

..

our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States ofAmerica. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

As described in the notes to the general purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general purpose financial statements ofthe Library did not contain a General Fixed
Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.

2000ARL-42A


The aggregate effects on the general purpose financial statements ofthis variance or omission have not been determined;'but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matter referred to in the third paragraph, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Cherokee Regional Library as of June 30, 2000, and the results of its operations for the year then ended, in conformity with accounting principles generally accepted in the United States of America.
Our audit was performed for the purpose of forming an opinion on the general purpose financial statements of the Cherokee Regional Library taken as a whole. The accompanying financial schedules (Schedules I through 4), as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Cherokee Regional Library. Such information has been subj ected to the auditing procedures applied in the audit of the general purpose financial statements and in our opinion is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code ofGeorgia Annotated Section 506-24.
Respectfully submitted,

RWH:gp
2000ARL-42A

Ru ell W. Hinton State Auditor

-
CHEROKEE REGIONAL LffiRARY

CHEROKEE REGIONAL LIBRARY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30, 2000
....

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Amount to be Provided in Future Years
for Payment of Compensated Absences
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Accounts Payable Compensated Absences
Total Liabilities FUND EQUITY
Fund Balances Unreserved Undesignated
Total Liabilities and Fund Equity


GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

220,516.33 $

0.00

44,016.71

750.00

$

265,283.04 $ ====......===.0,;,;;;.0.=0

$

18,551.03

$

18,551.03

246,732.01 $

--=-0:.:::;.0~0

$

265,283.04 $ .......

0,;,;;;.0.=0

The notes to the general purpose financial statements are an integral part of this statement.
-2-

EXHIBIT "A"

-.

ACCOUNT GROUP
GENERAL LONG-TERM
DEBT

TOTALS

(Memorandum OnlZ'I-)

_

JUNE 30, 2000

JUNE 30, 1999

$

220,516.33 $

143,828.93

44,016.71

44,016.71

750.00

300.70

$ _ _-=2:.::;9.z.8;:,;.;.1.::.:0...:..71..:..

29,810.71

20,022.39

$

29,810.71 $

295,093.75 $ -=====2=08=,1,;,;;6;,;;;;8...7..==3



$
.
$ _ _=29:.1:,8::,.:1:.:.0.:.:.7.:.,.1

$

29,810.71 $

18,551.03 $
29,810.71
48,361.74 $

21,317.08 20,022.39
41,339.47

246,732.01

166,829.26

$

29,810.71 $

295,093.75 $ -======2.0.8c;,,1..6..8....7..=3

-3-

CHEROKEE REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 2000
-

EXHIBIT "B"

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS

(Memorandum OnlyJt..

_

YEAR ENDED

JUNE 30, 2000

JUNE 30, 1999

REVENUES

State Funds Federal Funds Local Funds Other Funds

$ 340,652.53 $
330,301.00 145,979.99

$ 27,963.66

340,652.53 $ 27,963.66
330,301.00 145,979.99

299,799.64
307,859.65 106,420.58

Total Revenues

$ 816,933.52 $ 27,963.66 $

844,897.18 $ _ _..:.7..;.14.;.J.,.:.,:07c.:9;,:,:.8,"-7

EXPENDITURES

Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Capital Outlay

$ 425,552.54 $ 3,201.93
262,488.57 44,959.75 827.98

945.77 $ 27,017.89

426,498.31 $ 3,201.93
262,488.57 44,959.75 27,845.87

436,622.40 2,038.36
199,575.08 48,210.58
2,540.30 12,706.50

Total Expenditures

$ 737,030.77 $ 27,963.66 $

764,994.43 $ _ _...:.7.=,0-,-,1,.::.:69:.:3;,:,:.2:=.2

Excess of Revenues over (under) Expenditures

$ 79,902.75 $

0.00 $

79,902.75 $

12,386.65

OTHER FINANCING USES

Other Uses

-1,200.54

Excess of Revenues over (under) Expenditures and

Other Financing Uses

$ 79,902.75 $

0.00 $

79,902.75 $

11,186.11

FUND BALANCE JULY 1

166,829.26

0.00

166,829.26

155,643.15

FUND BALANCE JUNE 30

$ 246,732.01 $

0.00 $

246,732.01 $ ======1.6..6=,=82;;;;9=.2=6

The notes to the general purpose financial statements are an integral part of this statement. -4-

CHEROKEE REGIONAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 2000

EXHIBIT C

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Public Services Technical Services Support Services Maintenance and Operation Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1, 1999

GENERAL FUND

BUDGET

ACTUAL

$ 339,752.51 $ 340,652.53

331,658.16 62,126.11

330,301.00 145,979.99

$ 733,536.78 $ 816,933.52

$ 429,083.13 $ 425,552.54

1,850.00

3,201.93

260,454.34

262,488.57

55,826.29

44,959.75

3,615.07

827.98

$ 750,828.83 $ 737,030.77

$ -17,292.05 $ 79,902.75

0.00

166,829.26

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$ 27,963.66 $ 27,963.66 $ 27,963.66 $ 27,963.66

$

945.77 $

945.77

27,017.89

27,017.89

$ 27,963.66 $ 27,963.66

$

0.00 $

0.00

0.00

0.00

FUND BALANCE JUNE 30, 2000

$ -17,292.05 $ 246,732.01

$

0.00 $ ==========0=.0=0





The notes to the general purpose financial statements are an integral part of this statement.
-5-

CHEROKEE REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

--..


Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

REPORTING ENTITY

The Cherokee Regional Library (Library) operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure from generally accepted accounting principles disclosed in these notes, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units and unless otherwise disclosed in these notes, the financial statements present all fund types and account groups of the Library.

The Library Board consists of eight members; three members appointed from the Dade County Public Library Board and five members appointed from the Lafayette - Walker County Public Library Board. The Library Board is without authority to determine the amount of its funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State of Georgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion ofeach participating governmental agency. The Library Board has the power to designate management, the power to retain unreserved fund balances oflocal and other funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.

While the Lafayette - Walker County Public Library Board appoints a majority of the Cherokee Regional Library's Board, the Lafayette - Walker County Public Library Board is neither able to impose its will upon the Library nor is there a financial benefit/burden relationship between the two boards as defined by Governmental Accounting Standards Board. The Cherokee Regional Library is therefore considered to be a related organization of the LaFayette - Walker County Public Library Board.

FUND ACCOUNTING

The Library uses funds and an account group to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.

A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.

General Fixed Assets, which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time ofpurchase. A General Fixed Assets Account Group is not presently maintained by the Library. To conform to generally accepted accounting principles,

- 6-

CHEROKEE REGIONAL LIDRARY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 2000
..

EXHIDIT "D"

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
a General Fixed Assets Account Group should be maintained for reporting the cost ofassets acquired by governmental fund types.
The general purpose financial statements account for all State, Federal, Local and Other funds under control of the Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general
activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists ofproceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A financial reporting device used to account for capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements ofthese funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
,
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:

-7-



CHEROKEE REGIONAL LIDRARY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
ruNE 30, 2000
_.

EXHIDIT "D"

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Cherokee Regional Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval ofthis tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Board of Regents of the University System of Georgia as a part of the Library's annual application for State aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Library in nonparticipating interest-earning contracts (such as certificates of deposit) and repurchase agreements are reported at cost. Participating interest-earning contracts and money market investments with a maturity at purchase ofone year or less are reported at amortized cost. Both participating interest-earning contracts and money market investments with a maturity at purchase greater than one year are reported at fair value. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Library to invest its funds. In selecting among options for investment

- 8-

CHEROKEE REGIONAL LIDRARY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 2000
-.

EXHIDIT "D"

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
or among institutional bids for deposits, the highest rate of return shall be the objective, given equivalent conditions of safety and liquidity. Funds may be invested in the following:
(I) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations of any corporation of the United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the State of Georgia, Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations of other political subdivisions of the State of Georgia.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed, allotted funds from participating local governments, and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
COMPENSATED ABSENCES

Compensated absences represent obligations ofthe Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
INTERFUND TRANSACTIONS
The Library has the following type of interfund transactions:

-9-

CHEROKEE REGIONAL LIDRARY

EXHIDIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000




Notel: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.

MEMORANDUM ONLY - TOTAL COLUMNS

Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results ofoperations in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.

Note 2: DEPOSITS

COLLATERALIZAnON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum ofmoney which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of securities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 (b) provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.

Acceptable security for deposits consists of anyone of or any combination of the following:
,
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,

(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations ofthe United States or of the State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose,

(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws ofthe State of Georgia, and

- 10-

CHEROKEE REGIONAL LffiRARY

EXHffiIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000

Note 2: DEPOSITS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 2000, the bank balances were $289,875.40. The amounts ofthe total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 2000, as follows:

Risk Category

Bank Balance

1

$ 152,892.83

2

0.00

3

136,982.57

Total

$ 289.875.4Q

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and natural disaster.

The Library has obtained commercial insurance for risk ofloss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the error or omissions policy excludes coverage for sexual harassment and discrimination. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

- 11 -

CHEROKEE REGIONAL LffiRARY NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 2000
-.

EXHffiIT "D"

Note 3: RISK MANAGEMENT

The Library has elected to self-insure for all losses related to natural disaster. The Library has not experienced any losses related to this risk in the past three years.

The Library has purchased surety bonds to provide additional insurance coverage as follows:

Position Covered

Amount

Director Board Chainnan Board Treasurer Bookkeeper Library Managers

$ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 1,000.00

Note 4: GENERAL LONG-TERM DEBT

The changes in General Long-Tenn Debt during the fiscal year ended June 30, 2000, were as follows:

Compensated Absences

Balance July 1, 1999

$ 20,022.39

Additions Annual Leave Earned and Utilized (Net)

9,788.32

Balance June 30, 2000

$ 29,810.71,

Note 5: ACCUMULATED EMPLOYEES' LEAVB

Full time noncertified employees earn 8 to 14 hours of annual leave per month depending on the employees' length of continuous service and full time certified employees earn 14 to 16 hours of annual leave per month depending on length of continuous service. Annual leave may be accumulated to a maximum ofone and one halfan individuals annual allotment. Upon retirement or tennination ofemployment, employees are paid at the current rate ofpay for any accrued leave up to
the maximum accumulation. See Note 1- Compensated Absences

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CHEROKEE REGIONAL LffiRARY

EXHffiIT liD"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 2000


Note 6: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe Library who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.29% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year
2000 1999 1998

Percentage Contributed
100% 100% 100%

Required Contribution
$ 46,783.76 $ 43,152.12
$ 39,647.93

- 13 -

CHEROKEE REGIONAL LIBRARY SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30, 2000

AGENCY/FUNDING
GRANTS Technical and Adult Education, Georgia Department of Public Libraries Salaries Travel Library Materials Talking Book Centers Maintenance and Operation

SCHEDULE "1"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

183,438.53

3,150.00

46,640.00

64,384.00

43,040.00

$

340,652.53

See notes to the general purpose financial statements. - 14-

CHEROKEE REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 2000
-
AGENCY/FUNDING
GRANT Museum and Library Services, Institute of Through Georgia Department of Technical and Adult Education Library Services and Technology Art State Library Program

SCHEDULE "2"


GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ ===~2o:..l7,~96~3~.6~6

See notes to the general purpose financial statements.
-15-

CHEROKEE REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE
YEAR ENDED JUNE 30, 2000
LOCAL SOURCES Boards of Education Dade County Walker County City Governments Chickamauga LaFayette Rossville Trenton County Governments Boards of Commissioners Dade Walker


SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

28,114.00

33,894.00

5,000.00 49,000.00 53,750.00 10,214.00

35,829.00 114,500.00

$

330,301.00

See notes to the general purpose financial statements.
-16 -



CHEROKEE REGIONAL LIBRARY

SCHEDULE OF SALARIES AND TRAVEL

YEAR ENDED JUNE 30, 2000

-..

SCHEDULE "4"

NAME
Abernathy, Bailey, Bradford, Brewer, Clark, Coffee, DeLong, Dennison, Denton, Eubanks, Goodson, Johnson, McKeehan, Oliver, Park, Reed, Roach, Smith, Stubblefield, Tinker, Tope, Wheeler, Whitmill, Winans, Wrinn,

Bobbie J. JoyT. Debra Gayla C. Carmella Cynthia S. June M. Kathy Joy Lecia Deborah Betty Martha Valinda Smith Brenda Rita C. Michael Bridget D. Charles H. April Loraine Diana Ray
Brenda K.
Robin Glenda Wendy Hamilton

Accruals
June 30, 1999 June 30, 2000

TITLE CATEGORY
Library Assistant Library Assistant Library Assistant Branch Services Library Assistant Library Assistant TBC Assistant Library Assistant Library Assistant Assistant Director Library Assistant Library Assistant Library Assistant Library Manager Business Manager Library Assistant Library Manager Library Assistant TBC Manager Page Director Library Assistant Library Assistant Library Manager Library Manager

SALARIES

TRAVEL

$

7,547.47 $

9,171.94

10,581.88

48.251.86

14,077.25

5,940.36

9,041.09

6,140.94

9,772.29

43,625.96

11,569.94

14,712.55

8,466.25

24,648.00

23,025.56

3,293.12

27,820.02

14,989.88

27,622.44

1,123.65

74,504.70

2,580.34

7,561.86

22,006.44

1,023.52

58.00
474.61 13.05
53.90 784.89
32.50 78.00 233.01 18.25 78.56 54.00
5,417.38 12.75 53.43

$ 429,099.31 $

7,362.33

-1,174.96 407.44

Totals per Report

$ 429.099.31 $ ==.;;:6~,5~94;.;;.8~1~



See notes to the general purpose financial statements.
-17 ~

-
SECTIONll FINDINGS AND QUESTIONED COSTS

CHEROKEE REGIONAL LIBRARY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2000
...

PIDORYEAWCURRENTYEAR

GENERAL FIXED ASSETS

Failure to Maintain General Fixed Assets Account Group

Finding Control Number: 7462-93-02

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The audit report for the year ended June 30, 1999 noted that the management of the Cherokee Regional Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Library did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements ofthe Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings, equipment and inexhaustible collections and books owned by the Library and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.