Bartram Trail Regional Library, Washington, Georgia, report on audit of the financial statements for the fiscal year ended June 30, 2002

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.DEP,ARTM~NT. Of_A'.UDITSr _AND ACCOUNTS',
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BARTRAM.TRAIL. .,.-R,,EGIONAL' LIBRARY ,,

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-W. -ASHINGTON; GEO,R, GIA'
,. REPOR'T ON AUDrr '

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'.'.O. FTHE FIN4NCIAL STATEMENTS

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State Auditor

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BARfRAM TRAIL REGIONAL LIBRARY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDLN I AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL 'ffATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATFM~.NTS- OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

8

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENl AL FUND rYPES

3

C

COMBINED STATFMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL Rl:,Vl:,NUE FUNDS

4

D NOTES TO THE GfNERAL-PURPOSE Fll'<ANCIAL STATEMENTS

5

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF R[V!:,NlJE

SlATE

12

FEDERAL

13

3

LOCAL

14

4 SCHEDULE OF SALARIES AND TRAVEL

15

SECTION II FINDINGS AND QUESTIONED COSTS SCHEDULI:, or FINDINGS AND QU!:,STIONl:,D COSTS

SECTION I FINANCIAL

w. Kt,SSLI I HINIO~
~TAI[ AUOITOfl
(40,1) 656-' 74

DEPARTMENT OF AUDITS AND ACCOUNTS
2')4 W,1,hmglon Strccl ~ \V ~UIIL 214
All,mtJ, Gcor~1.1 1.(}l"'W-84()(1
July 2 I. 2003

Honorable Sonn} Perdue. Governor Member, of the Genernl Assembly Members ol the Uoard of Regents of the L:mveN1ly System of Georgia
and Director and Member, of the Bartram 1 rail Regional Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON Gl:NERAL-PURPOS[ FINANCIALS I A1 EMENTS AND SUl'l'LEMENl ARY NrORMATION
Ladies and Gentlemen
We have audited the accompanying general-purpose financial statement; of the Bartram Trail Regional Library. as of and for the year ended June 30. 2002. as hsted m the table ofcontent, These general-purpose financial ,tatemcnts arc the respons1h1ht} ol the Bartram 1 rail Reg10nal Library's management Our rc,pons1b1hty 1s lo e,press an opinion on these general-purpose financial statements based on our audit
We conducted our audit in accordance with auditing standard, generally accepted in the Umtcd States of Amenca Tho<;e standards require that we plan and perlonn the audit to obtain rea,onable assurance about v.hether the general-purpose financial statement, are free of matenal misstatement An audit includes e,ammmg. on a test basis. evidence supporting the amounts and d1sclo,ure, in the financial statements An aud11 al<;0 includes asses,ing the accounting pnnc1ple, used and s1gmficant estimates made hy management. a, well as evaluating the overall linanc1al ,tatemcnt presentation We behevc that our audit provide, a reasonable basis for our opm1on
As descnbed in the note, to the general-purpo,e financial statement,. the Library's financial ,talements ha\e been prepared using a certain accounting practice and pohey which. in our op1mon. , ar1es in <;0mc respects from general!} accepted accounting principles This variance 1s dcscnbed as follows
I he general-purpo,e financial statements of the l.1 brary d,d not contain a Genernl I 1xcd A,sets Account Group to account for property, equipment and ine,hausuble collcct10n, and books owned by the Library which should be mclud~d to conform to generally accepted accounting pnnc1plc,
2002ARL-42

The aggregate effect on the general-purpose financial statements ofthis variance or om1ss1on has not been determmed. but 1s believed 10 be makrial
In our op1mon. except for the effects on the general-purpose financial statements of the mailer<; rt:ferred tom the third paragraph. the general-purpose financial statements referred to above present fairly. m all material respects. the financial pos11lon of the Bartram Trail Regional Library as of June 30. 2002. and the results of 11s opera11ons for the year then ended. m conformity with accountmg prmc1ple, generally accepted m the Umted States of America
Our audit wa, performed for the purpose of formmg an opmton on the general-purpose financial statements of the Bartram Trail Reg10nal Library taken a, a whole The accompanymg financial schedules (Schedules I through 4). as listed m the table of content,. arc presented for purposes of addtttonal analysis and are not a required part of the general-purpose financial statement, of the Bartram Trail Regional Library Such mformatton has been sub1ec1ed to the audttmg procedures applied m the aud11 of the gencral-purpo,e financial statements and m our op1mon. except for the effects of the mailer discussed m the third paragraph, such mformauon 1s fairly stated, mall material respect,, m relation to the general-purpose financial statements taken as a whole
A copy of this report has been filed as a permanent record m the office ot the State Auditor and made available 10 the press ofthc State. as provided for by Official Code ofGeorgia Annotated Secllon 506-24
_._,spectfully submitted,
u)~~
Hinton State Auditor
RWH as 2002ARL-42

BARTRAM TRAIL REGIONAL LIBRARY

BARTRAM TRAIL REGIONAL LIBRARY
COMBINED BALANCE SHEET
ALL FUND TYPES
YEAR ENDED JUNE 30 2002

EXHIBIT "A"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Total Assets

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTALS (Memorandum Onl)') JUNE 30, 2002 JUNE 30 2001

$ 109,673 52 36,795 03 76 200 96 $

$ 825 00

109 673 52 $ 36 795 03 TT 025 96

9461587 34 694 32 57.249 75

$ 222 669 51 $

s__ 825 00 $ 223 494 51

1.8.6=5-59'-94"""-

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Expired Grant Balance Payable
Deferred Revenue
Total Liab1lrt1es
FUND EQUITY
Fund Balances Unreserved Undles,gnated

$

$

1128254

1 059 51

$

12 342 05 $

210 327 46

475 00 $
350 00 825 00 $

475 00 1128254 $
1 059 51 350 00
13 167 05 $

8 092 07 133 14 370 00
8 595 21

0 00

210 327 46

17796473

Total L1ab1hties and Fund Equity

$ 222 669 51 $

s 825 00 $ 223 494 5t _....,18.,6_.5.,5.,.9.,9_4_

The notes to the general-purpose finanaal statements are en integral part of this statement -2-

BARTRAM TRAIL REGIONAL LIBRARY
COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
All GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30 2002

EXHIBIT "B"

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Pubhc Services Technical Serv1ces Support Services Maintenance and Operations lnformalmn Technology
Total Expenclltures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS
{Memorcmd1JT1 On!Y:~
YEAR ENDED
JUNE 30, 2002 JUNE 30. 2001

s 293,761 58 s
244,642 00 55 921 62
s s 594 325 20

s
8 798 50
879850 S

s 293,761 58
8,798 50 244,642 00
55 921 62
s 603 123 70

279,405 50 455 00
229,612 00 2713125
536,603 75

s s 192 425 04
65 948 90 229,493 15
67 783 74 6 311 64
s 561,962 47 $
$ 32 362 73 $
177 964 73

175315 S
7 045 35 8 798 50 $
000 s

194,17819 $ 65,948 90 229,493 15 67 783 74 13 356 99
s 570,760 97
32 362 73 s

168,777 33 64,897 67
216,572 14 51,684 50 36 243 15
538 174 79
-1 571 04

000

17796473

179 535 77

$ 21032746 $

000 S 210 327 46 $ 17796473

The notes to the general-purpose financial statements ere an tntegraJ part of this statement -3-

BARTRAM TRAIL REGIONAL LIBRARY COMBINED STATEMENT OF RCVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30 2002

EXHIBIT c

REVENUES
State Funds Federal Funds Local Funds Other Funds
Total Revenues
EXPENDITURES
Current Pubhc Services Technlcal Services Support Services Maintenance and Operations Information Technology
Total Expenditures
Excess of Revenues over (under) Expenditures
FUN!, llALA~Ci; JUb)'. l ,001

GENERAL FUND

BUDGET

ACTUAL

s $ 297 261 66

293 761 58

232 152 00 26,263 00
s 555,676 66 $

244 642 00 55 921 62
594 325 20

s s 188 436 06
71,916 21
225 697 39 58 979 00
10 648 00

s s 555 676 66

s

000 s

192.425 04 65,948 90 229.493 15 67,783 74
6 311 64
561 962 47
32 362 73

000

17796473

FUND BALANCE JUNE 30 2002

s____o_oo_ s 210 32146 1

SPECIAL REVENUE FUND

BUDGET

ACTUAL

s

0 00 $

8 798 SO

s

0 00 S 8 798 50

s

0 00 S

1,753 15

7 045 35

s

0 00 s

8 798 SO

$

0 00 s

0 00

0 00

000

s

ooo s-____o_oo_

The notes to the general-purpose finanoal statements are an llltegral part of thls statement
-4 -

BARTRAM TRAIL REGIONAL LIBRARY

LXHIRIT "D"

NOTES TO., HE GENFRAL-l'URPOSE FINANCIAL STATEMEN rs

JllNI 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING l'OLICIFS
REPORTING ENTITY
The Bartrnm Trnil Reg10nal Library (Library) operates pursuant to Official Code of Georgia Annota1cd Section~ 20-5-40 through 20-5-59 to provide public library services with cost~ shared by pan1c1patmg local governmental agencies and grants from the State of Georgia With the exception ofthe departure from generally accepted accounting prmc1plcs disclosed in these note,. the financial statemenh of the Library have been prepared in conformity v.mh generall) accepted accountmg pnnc1ples as applied to governmental unns and unless otherv.isc disclosed m these note,. the financial statements prc-,ent all fund types and account groups of the Library
The Library Board consists ofnme members, three members appomted by the Mary Willis Library Board. three members appomted by the Taliaferro County Library Board and three members appomted by the Thomson-McDuffie County Library Board The Library Board 1s Without authonty to determme the amount of 1t, fundmg. except by subm1s>1on of budget requests to local governmental umt, from which the L1brnry receives support and to the State ofGeorgia tor State and Federal fundmg Membership m the Library and pan1c1pat10n m library services 1s at the discret10n of each pan1c1patmg governmental agency The Library Board has the power to designate management. the power to retam unreserved fund balances of local and other funds for contmued operation~ and i, the lowest level of oversight respons1b1lity for the Library's operauons The Bartram Trail Regional Library 1s therefore determmed to be aJomt venture
FUND ACCOUNTING
The Library uses fund, to report on Its financial pos1t10n and the result~ of 1t, operat10n, rund accountmg 1s designed to demonstrate legal compliance and to aid financial management by segregatmg transact10n, related to certain governmental funcuon, or acuv111es
A fund 1s a separate accounting enUty with a self-balancmg set of accounts
General r 1:1.ed Assets. which mcludes the Library', mexhaust1ble collect10ns and books, are recorded
a, expenditures m the various funds at the ume of purchase A General Fixed J\s,ets Account Group 1s not presently maintamed by the Library To conform to generally accepted accountmg pnnc1ple~. a General Fixed Assets Account Group should be maintamed for rcportmg the cost ofa~~ts acqulfed by governmental fund types.
The general-purpo~e financial statements account for all State. r ederal. LocaJ and Other funds under control of the Library. m compliance with generally accepted aecountmg principle~ applicable to governmental umts. un les, othcrw1;c disclo,ed m these notes Funds presented m this report arc as follows
GOVERNMENTAL FUND TYPES - used to account for all or most of the L1brnry'~ general acuviues GO\ernmental rund Types mclude
- 5-

BARTRAM TRAIL REGIONAL LIBRARY

fXHll311 "D"

NOTFS TO THI:. Gl:.Nf.RAL-PURPOSf FINANCIAL STA TEMl:.Nl S

JUl'.E 30, 2002

Note I SCMMARY 01 SIGNIFICANT ACCOl.NTJNG POLICIES
GEl'.ERAL F~D - the fund u~ed to account for all financial resource~ of the Library excc:pt tho~e required to be accounted for m another fund The<;e transactwn~ relate to re:,ourccs obtamed and used for service, provided by a Library
SPECIAL REVl,NUF FUND - the fund used to account for the proceeds of ~pec1fic revenue sources that are legally restncted to expenditures for spec1ficd purposes The primary type of special revenue fund con,1,ts of proceeds received from State and Federal sources to accomplish :,pcc1fic obJecllve~ and an: required to be accounted for separately
BASIS OF ACCOUNTING
The accountmg and financial reportmg treatment applied to a fund 1s determined by its measurement focu:, All governmental fund, are accounted for usmg a current financial resources measurement focu~ With this measun:ment focus, only current a~~ets and current liah1lit1es arc generally included on the balance sheet Operating statements of these funds present increases (1 e. revenue:, and other financing ,ourccs) and decrea~s (1c . expenditure~ and other financmg u,cs) m net current assets Their reported fund balance ts con~1dered a measure ofava1lablc spendable resources
Ltah1ht1e:, which are expected to be financed from available spendable rc,ources are report, 1 as liab1lit1cs in the governmental funds
Governmental fund:, are accounted for usmg the modified accrual bast~ of accounting under which
Re,,enues are recognt7cd when su<;eept1ble to accrual (1 e. when they become both measurable and available) "Mea~urable" means the amount of the transaction can be determined and "available" means collect1hle within the current period or soon enough thereafter to be used to pay liab1lilles of the current period fhe Library considers receivables collected wllhm sixty days after year-end to be available and therefore ~usceptlble to accrual Nonexchange tmnsactwns. m which the Library gives (or receives) value without dtrectly rece1,ing (or g1vmg) equal value in exchange. include intergo, ernmental grnnts and donation, Revenue from grnnts and donallon:, 1:, recognized m the fiscal year m which all eligibility requirements have been sat1,fied
E'lpenditures are generally recognized when the related fund liab1lity 1~ incurred
BCDGET
The Bartmm l rail Regwnal Library's budget ts a complete financial plan for the Libra!") 's ti<;eal year and 1s based upon estimates of c'\pend1tures together v.nth probable funding source~ Ibcrc 1s no statutol") proh1b1tmn regardmg overe,-pend1ture of the budget at any level lbc budget for all gen ernmcntal funds 1:, prepared by fund. funct10n and obJect The kgal lc\cl of budget control was established by the Library at the aggregate level The budget for governmental funds wa~ prepared in accordance \\1th generally accepted accountmg prmc1ples
-6-

BARTRAM TRAIL REGIONAL LIBRARY NOTCS IO THI:, GEl-<ERAL-PURPOSE FINAl'<CIAL STA fEMENTS
JUNE 30, 2002

CXHIBIT "D"

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POI ICIES

The hudget process begins when the Library'~ admin1strat1on prepares a tentative aggregated budget for the Board's approval After approval ot this tentative budget by the Board, copies are sent to all local funding agencies After funding approval 1s received from all local funding agencies, the Board makes rev1s1ons as necessary and adopts the budget The budget 1s then submitted to the Board of Regents of the University Sy~tem of Georgia as a part of the Library's annual apphcatlon for State aid The Board may increase or decrease the budget at any lime dunng the year All unexpended budget authonty lapses at focal year end

CASH AND CASH EQUIVALENTS

COMPOSI rION 01' DEPOSITS Cll!>h and ca,h equivalents consist of ca,h on hand, demand deposits and ,hort-term investment, with original matuntles of three months or less from the date of acqm,1t10n in authonzed financial institutions Georgia Laws authorize the Library to depo,1t 1t, funds in one or more ,olvent banks or insured Federal ~vings and loan associations

INVESTMENTS

COMPOSI rION OF INYESTMENl S Investments made by the Library in nonpart1c1pating interest-eaming contracts (such as certificates of deposit) and repurchase agreements are reported at cost Part1c1pating interest-eaming contracts and money mart-et inve,tments with a maturity at purch~e of one year or les, an: reported at amortized co~t Both part1c1pating intere,t-earning contracts and money market invc,tmcnts with a maturity at purchase greater than one year are reported at fair value The Official Code of Georgia Annotated Section 36-83-4 authorizes the Library to invest 11, funds In selecting among options for investment or among inst1tut1onal bid, for deposit,. the highest rate of return ~hall be the obJect1ve, given eqmvalent eond1t1ons of safety and hqu1d1ty Funds may be invested in the following

(I) Obhgallons issued hy the State of Georgia or by other states.

(2) Obhgatlon\ 1,;ucd by the United States government,

(3) Obhgat1ons fully insured or guaranteed by the United States government or a United State~ government agency,

(4) Obhgatlons of any corporation of the United States government.

(5) Pnme hanker's acceptances,

(6) I he Local Government Investment Pool administered by the State of Georgia, Office of

Trcasurv and Fiscal Ser.ice,,

'

-7-

BARTRAM TRAIL REGIONAL LIBRARY

EXIIIBIT "D"

NOTES TO THE GENERAL-PURPOSE rlNANCIAL STATEMENTS

JUNE 30, 2002

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
(7) Repurchase agreements. and
(8) Obhgauons ol other political subd1v1s1on, of the State of Georgia
RECEIVABLES
Receivables consist of grant re1mbursemenl~ due on Federal. State or other grants for expenditures made but not reimbursed. allotted funds from part1c1patmg local governments. and other receivables disclosed from information available Receivable, arc recorded v.hen either the asset or revenue recogmuon cntena has been met Receivables recorded on the gem:ral-purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollecuble receivable,
INTERFUND TRANSACTIONS
The Library has the following type of intcrfund transactions.
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund are recorded a, expenditure~ in the reimbursing fund and a, reduction, of expenditures in the fund that i, reimbursed
MEMORA1"DUM O11/LY -TOTAL COLUMNS
Total columns on the general-purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to fac1htate financial analysis Data in these column, do not present financial pos1t10n or results of opemllons in confonmty with generally accepted accounting pnnc1ple,. nor 1s such data comparable to a consohdallon Interfund ehminat10ns have not been made in the aggregat10n ofth1~ data
"lote 2 DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-1:: provides that there shall not be on deposit at any lime in any depository for a ume longer than ten day~ a sum of money which has not been secured by surety bond. by guardntcc ofin,urancc. or by collateral The aggregate of the face value of \uch surety bond and the marl.et value of secur1t1es pledged shall be equal to not less than 110 percent ol the public funds being secured after the deduction of the amount of depo,11 insurance If a depository elects the pooled method (OCGA 45-8-13 I) the aggregate ofthe market value of the secunues pledged to ,ecurc a pool of public funds shall be not less than 110 percent of the daily pool balance OCGA Sect10n 45-8-11 (b) provides an offocc:r holding public funds may, in his discretion. waive the requirement for ,ccunt) m the case ofoperating funds placed in demand depo,it checking accounts
. 8.

BAR I RAM I RAIL REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO l HE GENERAL-PURPOSE FINANCIAL STA1 E\1EN1 S

JUNE:, 30, 2002

Note 2 DEPOSITS
Acceptable security for depo~1L~ consists of any one of or any combination of the following
(I) Surety bond signed by a surety company duly qualified and authorized to transact business Within the State of Georgia.
(2) Insurance on account~ provided by the Federal Deposit Insurance Corporation.
(3) Bonds. bills. notes. certificates ofmdcbtedncss or other direct obhgat1ons of the United States or of the Stat.: of Gi:orgia.
(4) Bonds. bills. notes, certificates of indebtednes~ or other obhgat1on, of the counties or mumc1paht1e, of the State of Georgia.
(5) Bonds of any public authority created by the lav,, of the State of Georgia. providing that the statute that created the authonty authon,:ed the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorilles created by the law, of the State of Georgia, and
(7) Bond,. b1lb. note,. certificate, of indebtedncs,, or other obligations of a subsidiary corporation of the United States government. which are fully guaranteed by the United States government both as to principal and interest or debt obhgatlons issued by the Federal Land Bank. the Federal Home Loan Rank. the Federal Intermediate Credit Bank. the Central Bank for Cooperative~. the Farm Credit Banks. the Federal Home Loan Mortgage Assoc1at1on. and the Federal National Mortgage Associat10n
CATEGORIZATION OF DCPOSITS At June 30. 2002. the bank balances were $181.919 75 The bank balances were entirely covered by ~cderal depository insurance or by collateral held by the Library or the Library's agent in the Library's name
Note 3 RISK MANAGCMENT
The Library I\ exposed lo various risks oflo,\ related to tort,. theft of. damage to. and destruction of a~~ts, error, or om1ss1ons. 10b related Illncss or mJuncs to employees, acts of God, and unemployment compen\UUon
The Library has obtained commercial in,urance for risk oflos~ associated with torts. assets. errors or om1ss10ns and Job related illness or inJunes to employees The Library has neither ~1gmlicantly reduced coverage for the~ nsks nor incurred losse\ (\cttlements) which e"cecded the Library's insurance coverage in any of the past three years
-9-

BARTRAM TRAIL REGIONAL LIBRARY

EXHIBIT "D"

NOTES TO THE GENERAL-PURPOS[ FINANCIAL STA fEMENTS

JUNE 30, 2002

Note 3 RISK MANAGEMENT

The Library ha~ elected to self-msure for all losses related to acts of God The Library has not expencnced any losses related to this nsk m the past three years

The Library 1s self-insured With regard to unemployment compcnsatwn claims The Library account~ for claims w1thm the General Fund with expenditure and ltabthty bemg reported when II is probable that a loss has occurred. and the amount of that Io~s can be reasonably esttmated The Library has not expcnenced any unemployment compensation claims dunng the last two years

The Library has purchased a surety bond to provide addtttonal m~urance coverage as follows

Pos1t1on Covered

Amount

All Employees

$ 50.000 00

Note 4 OPERATING LEASES

The Library has committed under vanous leases for copiers These leases arc considered for accounting purposes to be operatmg leases. Lease expenditures for the year ended June 30, 2002, amounted to $2,522 00. Future minimum lea,,: payment~ for these lease~ are as follow~

Year Ending

Amount

2003

$ 2.522.0Q

Note 5 RFTIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIP rION Substantially all ltbranans and clerical personnel employed by regional and county ltbranes arc covered by the Teachers Retirement System of Georgia (TRS). which 1s a cost-shanng multiple employer delined benefit pension plan TRS provides ~erv1cc retirement, disah1hty retirement and survivors benefits for its membe~ in accordance with State statute The Teachers Retirement System of Georgia issue~ a separate stand alone financial audit report and a copy can be obtamcd from the Georgia Department of Audits and Accounts

TRS CONTRIBUTIONS REQUIRED AND MADE Employee~ of the Library who are covered by TRS are required by State statute to contnbute 5% of their gro~~ earnmgs to TRS. The Library makes monthly employer contnbuttons to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary !lie required employer contnbutton rate ts 9.24% and employer contnbut1ons for the current fiscal year and the preceding two fiscal years are as follows

- IO -

BARI RAM fRAIL REGIONAL I ([lRARY

CXHIBIT "D"

NOTl:S ro TIIE GEN!:.B-AL-PURPOSf HNANCIAL Sl ATEMENTS

JUN! 30, 2002

Note 5 RETIRl::ME~T PLANS
Fiscal Year
2002 2001 2000

Percentage Contnbuted
100% 100% 100%

Required Contnbut1on
$ 26.924 76 $ 30.921 95 $ 30.800 95

- II -

BARTRAM TRAIL REGIONAL LIBRARY SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30. 2002
AGENCY/FUNDING GRANTS Technical and Adult Education. Georgia Department of Office of Public Library Services Salanes Travel Library Matenals Maintenance and Operation

SCHEDULE "1"
GOVERNMENTAL FUND TYPES
GENERAL FUND
245,242 05 4,740 49
24,363 04 1941600
s-===2;;;9;;.;;3~.?~e;,;,1='s=s

See notes to the general-purpose financial statements - 12 -

BARTRAM TRAIL REGIONAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30. 2002
AGENCY/FUNDING GRANT Museum and Library Services Institute of Through Board of Regents of the University System Library Services and Technology Act State Library Program Technology Grants Vacation Reading Program

SCHEDULE "2"
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND

$

7,953 50

845 00

$=~-=8=798~5;;;.,0

See notes to the general-purpose financ,al statements - 13 -

BARTRAM TRAIL REGIONAL LIBRARY SCHEDULE OF LOCAL REVENUE YEAR ENDED JUNE 30. 2002
LOCAL SOURCES Boards of Education McDuffie County Taliaferro County Wilkes County City Governments Crawfordville Sharon Thomson Washington County Governments Boards of Comm1ss1oners McDuffie Taliaferro Wilkes

SCHEDULE "3"

GOVERNMENTAL FUND TYPE GENERAL FUND

$

28,286 00

2,500 00

6,000 00

2,907 00 10000
54,129 00 43,245 00

55,679 00 8,551 00 43 245 00

$ = _....2._44_.,64==2~00~

See notes to the general-purpose financial statements - 14 -

BARTRAM TRAIL REGIONAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

NAME
Denard. Dubois. Fnck. Gheeshng. Hampton, Harber Hamngton, Hams Hobbs. Howard, Lipscomb, McAvoy Moody, Moore, Pennywell. Richards, Shoemaker, Smith. Stover Tyler. Wilcher. Wolfe, Watter.

Judy H Sharon M Dorothy W Lynda Shayla Patty S Donna C Suzan R Eva H Jan H Ouamse Amanda R Andrea James Natalie R Willie
Jessie w
Cappucano Celeste A Rebecca E Lameeka Renee Dianne Barbara

Accrual June 30 2001

TITLE CATEGORY
Circulabon Assistant Branch Manager Library Assistant Admin1strat1ve Assistant Library Assistant Tech Svcs L1branan Public Services Coordinator Branch L1branan Library Assistant Adm1n1strat1ve Assistant Student Assistant Student Assistant Student Assistant Library Assistant Student Assistant Maintenance Supervisor Bookmobile Dnver Student Assistant Director Student Assistant Student Assistant Bookmobile Assistant Branch Manager

Totals per Report

SALARIES

TRAVEL

$

17,350 68 $

41 76

3,464 35

6216

5.344 92

105 84

22.250 16

1.593 57

50.635 55

34916

44,123 16

1 175 85

46.968 83

702 42

1 185 14

21,030 72

91 84

1.81281

1,896 52

2 112 80

12,11910

20600

2,632 67

18.506 46

77 84

20343

58.408 90

2,624 50

2,322 67

577 50

1,706 71

3 224 90

2660

$ 319.677 55 $

5.257 97

-111 44

--===- $ 319 677 55 $

5 146 53

See notes to the general-purpose financial statements - 15 -

SECTION II FINDINGS AND QUESTIONED COSTS

BARTRAM TRAIL REGIONAL LIBRARY SCHEDULE OF FINDINGS AND OUES I IONED COSTS
YEAR ENDED JUNE 30, 2002
PRIOR YEAR/CURRENl YEAR
GENERAL FIXED ASSETS failure to Maintain General hxcd Assets Account Group finding Control Number 7572-93-02
I he audtt report for the year ended June 30. 200 I. noted that the management of the Bartram Trail
Reg10nal Library had cho,en not to maintain a ,ystem-w1de General fixed Asset\ t\ccount Group within the formal accounting record, a, required by generally accepted accounting pnnc1ples In the year under review, the Library did not establish a General Fixed As,ets Account Group w1thm the formal accounting records This cond1t10n results in the general-purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting pnnc1plc,. Appropriate action should be taken by the Library to eslabhsh accoun\ing controls and procedures to provide for maintenance of a General F1xed Assets Account Group l hcse subsidiary records should include an inventory ofland. building,. equipment and mexhau,11ble collechons and books ow11ed by the Library and ,hould mc\ude. but may not be hmttcd to. date acquired. acqu1s11Ion cost. estimated replacement cost, locauon and descnptlon Detailed records should he mamtamed of all addit10n, and delct10ns to the General F1xed Assets Account Group