Review report, state of Georgia, Public Service Commission, year ended June 30, 1996

GA A'600
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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

REVIEW REPORT STATE OF GEORGIA PUBLIC SERVICE COMMISSION YEAR ENDED JUNE 30, 1996

PUBLIC SERVICE COMMISSION - TABLE OF CONTENTS -

INDEPENDENT ACOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

FINANCIAL STATEMENTS

A COMBINED BALANCE SHEET (STATUTORY BASIS)

ALL FUND TYPES AND ACCOUNT GROUPS

2

B COMBINED STATEMENT OF CHANGES IN FUND BALANCES

(STATUTORY BASIS)

GOVERNMENTAL FUND TYPES

3

C STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES

BUDGET FUND

4

D STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

6

E STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS

STATE REVENUE COLLECTIONS FUND

7

F NOTES TO THE FINANCIAL STATEMENTS

8

SUPPLEMENTARY INFORMATION

SCHEDULES

1 SCHEDULE OF APPROVED BUDGET

20

2 CASH AND CASH EQUNALENTS

21

3 SCHEDULE OF FEDERAL REVENUES

22

4 SCHEDULE OF OTHER OPERATING EXPENSES

23

5 RECONCILIATION OF SALARIES

24

6 SUMMARY OF SALARIES. TRAVEL. AND PER DIEM AND FEES

25

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
October 4, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly of Georgia Members of the Public Service Commission
and Honorable Deborah Flannagan, Executive Director Public Service Commission

INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

Ladies and Gentlemen:

We have reviewed the accompanying financial statements (Exhibits A through F) of the Public Service

Commission as of and for the year ended June 30, 1996, in accordance with Statements on Standards for

Accounting and Review Services issued by the American Institute of Certified Public Accountants. As

described in Note 1, these financial statements were prepared on a prescribed basis of accounting that

demonstrates compliance with the budgetary statutes and regulations of the State of Georgia, which is a

comprehensive basis of accounting other than generally accepted accounting principles. All information

included in these financial statements is the representation of the management of the Public Service

Commis~on.

.

A review consists principally of inquiries of agency personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.

Based on our review, we are not aware ofany material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the basis of accounting described in Note 1.

Our review was made for the purpose ofexpressing limited assurance that there were no material modifications that should be made to the financial statements in order for them to be in conformity with the basis of accounting described in Note 1. The accompanying supplementary information (Schedules 1 through 6) is presented only for supplementary analysis purposes. Such information has been subjected to the inquiries and

96ARL-4

analytical procedures applied in the review ofthe financial statements and we are not aware of any material modifications that should be made thereto.
Respectfully submitted,
ff~
Claude L. Vickers State Auditor
CLV:cm
96ARL-4

FINANCIAL STATEMENTS
- 1-

puBLIC SERVICE CQt.MSSION
COMBINEP BALANCE SHEET (STATUTORY BASIS)
ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1996

GOVERNMENTAL FUND TYPES

STATE

REVENUE

BUDGET

COLLECTIONS

ACCOUNT GROUPS

GENERAL

GENERAL

FIXED

LONG-TERM

ASSETS

DEBT

TOTALS (Memorandum Only) JUNE 30, 1996 JUNE 30, 1995

Total Liabilities and Fund Equity $ 3,452,483.23 $

31,145.60 $ 1,623,408.61 $ 591,660.59 $ 5,698,698.03 $ 4,902,985.96

See Independent Accounlanfs Combined Report on Review of Financial Statements and Supplementary Information. The notes to the financial statements are an integral part of this statement.
-2

PUBLIC SERVICE COMMISSION COMBINED STATEMENT OF CHANGES IN FUND BALANCES (STATUTORY BASIS)
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1996

EXHIBIT"B"

FUND BALANCES - JULY 1
Reserved Unreserved
Designated Surplus
ADDITIONS
Adjustments to Prior Year's Accounts Payable
Cash Receipts for the Year Exhibit"E"
Excess of Funds Available over Expenditures Exhibit"C"
Prior Year's Checks Voided Reimbursement of Prior Year's Expenditures
DEDUCTIONS
Unreserved Fund Balance (Surplus) Returned to Office of Treasury and Fiscal Services Year Ended June 30,1994 Year Ended June 30,1995
Cash Disbursements for the Year Exhibit"E"
FUND BALANCES - JUNE 30
(To Exhibit "A")

BUDGET

STATE REVENUE COLLECTIONS

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30,1996 JUNE 30,1995

$ 404,800.05 $

404,800.05 $

62,880.30

$ 207,959.72 $ 207,959.72 $

404,800.05 $

207,959.72 612,759.n $

133,643.93 196,524.23

$

43,633.09

$

43,633.09 $

3,250.00

$ 3,470,588.55

3,470,588.55

5,976,824.05

319,588.42 60.00
2,234.40

319,588.42 60.00
2,234.40

204,570.07 19.65
120.00

$ 365,515.91 $ 3,470,588.55 $ 3,836,104.46 $ 6,184,783.n

$

0.00

207,959.72

$

0.00 $

133,643.93

207,959.72

0.00

$ 3,844,243.00

3,844,243.00

5,634,904.30

$ 207,959.72 $ 3,844,243.00 $ 4,052,202.72 $ 5,768,548.23

$ 365,515.91 $

31,145.60 $

396,661.51 $

612,759.n

See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement -3-

PUBLIC SERVICE COMMISSION STATEMENT OF FUNDS AVAILABLE ANp EXPENOITURES
BUpGETFUNp YEAR ENpED JUNE 30 1996

EXHIBIT "C

FUNDS AVAILABLE
REVENUES
STATE APPROPRIATION General Appropriation Amended Appropriation Budget Adjustments
Less: Lapsed Funds
Total State Appropriation
FEDERAL REVENUES (see SChedule)
OTHER REVENUES RETAINED Sales of Photocopies

TOTALS YEAR ENDED JUNE 30,1996 JUNE 30,1995

$ 8,757,763.00 $ -50,000.00 4,657.00
$ 8,712,420.00 $ 0.00
$ 8,712,420.00 $
2,412,594.02

8,382,229.00 0.00 0.00
8,382,229.00 333,947.00
8,048,282.00
2,110,554.70

16,635.02

19,194.43

Total Funds Available

$ 11,141,649.04 $ 10,178,031.13

EXPENDITURES
PERSONAL SERVICES
Salaries and Wages Employer's Contributions for:
F.I.CA Retirement Health Insurance Personal Liability Insurance Unemployment Compensation Insurance Workers' Compensation Insurance Assessments by Merit System Drug Testing
REGULAR OpERATING EXPENSES
Motor Vehicle Expenses Supplies and Materials Repairs and Maintenance Rents (other than Real Estate) Insurance and Bonding
Other Operating Expenses (see SChedule)
Duplicating and Rapid Copy Publications and Printing EqUipment Purchases
see Independent Accountanfs Combined Report on Review of Financial Statements
and Supplementary Information.
The notes to the financial statements are an integral part of this statement.
-4-

$ 4,902,210.39 $ 4,689,919.70

351,851.61 755,317.36 606,592.01 25,480.00
16,756.00 126,932.00 19,543.27
790.00

336,189.68 720,599.17 573,758.44 28,980.00
10,507.00 221,636.00
17,760.57 395.00

$ 6,805,472.64 $ 6,599,745.56

$ 103,864.04 $

85,100.67

185,532.38

178,280.59

92,382.05

69,886.00

4,699.75

4,478.00

19,003.67

15,032.n

121,085.70

64,597.62

2,4n.60

2,450.03

99,374.06

28,896.68

82,n5.03

51,862.39

$ 711,194.28 $_---::500=,584,:;.::;.::.:,.7;..5

PUBLIC SERVICE COMMISSION STATEMENT Of FUNDS AVAILABLE AND EXPENDITURES
BUDGET FUND YEAR ENDED JUNE 30, 1996

EXHIBIT C

EXpENDITURES
TRAVEL MOTOR VEHICLE PURCHASES EaUlpMENT
Equipment Purchases COMPUTER CHARGES
Software Equipment
Equipment Purchases Per Diem, Fees and Contracts
Per Diem and fees Contracts Computer Billings, DOAS
REAL ESTATE RENTALS TELECOMMUNICATIONS PER DIEM FEES AND CONTRACTS
Per Diem and fees Total Expenditures
Excess of Funds Available over Expenditures

TOTALS YEAR ENDED JUNE 30, 1996 JUNE 30, 1995

$

200,479.34 $

215,599.99

$

96,466.50 $

228,590.00

$

16,3n.00 $

20,715.93

$

21,466.79 $

17,552.67

116,551.43

40,500.20

15,000.00 0.00
164,105.20

0.00 15,201.64 310,269.34

$

317,123.42 $

383,523.85

$

317,On.4O $

304,862.48

$

141,482.09 $

138,357.91

$ 2,216,387.95 $ $ 10,822,060.62 $
319,588.42

1,581,480.59 9,973,461.06
204,570.07

$ 11,141,649.04 $ 10,178,031.13

See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement. -5-

PUBLIC SERVICE COMMISSION STATEMENT OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
YEAR ENDED JUNE 30. 1996

EXHIBIT "0"

FUNDS AVAILABLE
REVENUES
State Appropriation Federal Revenues Other Revenues Retained

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 8,712,420.00 $ 8,712,420.00 $

2,799,517.00

2,412,594.02

16,295.00

16,635.02

0.00 -386,922.98
340.02

$ 11,528,232.00 $ 11,141 ,649~04 $ _ _-.;.3.;.;86;.:.,5;.;8.;;.2';.;.96.;.;

EXPENDITURES
Personal Services Regular Operating Expenses Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts

$ 7,033,660.00 $ 6,805,472.64 $

721,562.00

711,194.28

256,756.00

200,479.34

103,000.00

96,466.50

23,741.00

16,377.00

412,199.00

317,123.42

331,039.00

317,077.40

144,962.00

141,482.09

2,501,313.00

2,216,387.95

228,187.36 10,367.72 56,276.66 6,533.50 7,364.00 95,075.58 13,961.60 3,479.91
284,925.05

--_...:...._- $ 11,528,232.00 $ 10,822,060.62 $

706,171.38

Excess of Funds Available over Expenditures

$

319,588.42 $===3.1..9.:.!:,5=8:=8=.4.2..

See Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement.
-6-

PUBLIC SERVICE COM\1lSSION
STATEMENT OF CASH RECEIPTS AND PISBURSEMENTS
STATE REVENUE COLLECTIONS FUNp
YEAR ENDED JUNE 30, 1996

STATE REVENUE COLLECTIONS
Automatic Dialing and Announcement Permits 28 Permit Fees at $100,00
CertiflC8tes of Public Convenience and Necessity 112 CertiflC8tes at $15,00 161 CertiflC8les at $75,00 6 CertiflC8les at $150,00 6 CertiflC8les at $200,00
Civil Penally Utilities Motor Carrier Civil Penally Utilities
Hazardous Materials Permits 599 Permit Fees at $25.00 365 Permit Fees at $100.00
Integrated Resource Planning Cost
Interstate Registration Permits 31 Permit Fees at $10,00 43 Permit Fees at $20,00
1,014 Permit Fees at $25.00 1,420 Permit Fees at $50,00
Umousine Chauffeur Permits 996 Permit Fees at $15.00 17 Permit Fees at $100,00 Refunds
Umousine Inspection Fees 392 Inspection Fees at $15,00
Motor Carrier Wire Permits 65 Permit Fees at $8,00
Penally Fees Motor Carrier Civil Penally Transportation
Single Slate Vehicle Registration Fees Refunds Distributions to Other StateS
Vehicle IdentiflC8tion and Registration Stamps 20,340 Stamps at $5,00 1,268 Penally Tags at $25,00 Refunds
Net Cash Receipts
CASH AND CASH EQUl'IALENTS JULY 1, 1995

CASH RECEIPTS

TRANSFERS To OffICe of TreasulY and Fiscal Services
CASH AND CASH EQUI\IALENTS JUNE 30 1996

DISBURSEMENTS

See Independent Accountanfs Combined Repoft on Review of Financial Statements and SupplementalY Information,
The noles to the financial statements are an integral part of this statement,
7

EXHIBIT?

$

2,800,00

$

1,680,00

12,075,00

900,00

1,200,00

15,855,00

68,502.00

$

14,975,00

36,500.00

51,475.00

350,243,00

$

310,00

860.00

25,350,00

71,000.00

91,520.00

$

14,940.00

1,700,00

-325.00

16,315.00

5,880.00

520,00

$ 6,562,810,00 -9,550,30
-3,844,911,15

22,n5,OO 2,708,348,55

$

101,700.00

31,700,00

-3,045,00

130,355,00

$ 3,470,588.55

404,800.05

$ 3,875,388.60

$ 3,844,243.00 31,145.60
$ 3,875,388.60

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30.1996

EXIllBIT "FH

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

REPORTING ENTITY The Public Service Commission, an organizational unit ofthe State of Georgia, is part ofthe executive branch ofthe government ofthe State ofGeorgia. The Commission supervises and regulates all intrastate common carriers, express companies, railroad companies, dock or wharfage companies, terminal companies, telephone and telegraph companies, and gas, electric light and power companies. The Public Service Commission consists offive (5) members who are elected at a statewide general election by the qualified voters.

The Public Service Commission does not have authority to determine the amount of funding it will receive

from the State of Georgia for any given fiscal year. Such authority is vested in the General Assembly of

Georgia. The Commission also does not have authority to retain unexpended State appropriations (surplus)

for any given fiscal year. Accordingly, the Public Service Commission is included within the State of Georgia

reporting entity for financial reporting purposes because of the significance of its legal, operational and

financial relationships with the State of Georgia. These reporting entity relationships are defined in Section

2100 of the Governmental Accounting Standards Board Codification of Governmental Accounting and

Financial Reporting Standards.

.

FUND ACCOUNTING The Public Service Commission uses funds and account groups to report on its financial position and the results ofits operations determined in conformity with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia. A fund is an independent fiscal and accounting entity with a selfbalancing set ofaccounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number offunds are maintained consistent with legal and managerial requirements. Account groups are a reporting device used to account for certain assets and liabilities ofthe governmental funds not recorded directly in those funds. Funds and account groups presented in the accompanying financial statements are as follows:

GOVERNMENTAL FUND TYPES

BUDGET FUND - The fund used to account for activities and functions as set forth in the Amended Appropriations Act of 1995-1996. The Budget Fund is similar in nature to a General Fund as defined in generally accepted accounting principles in that the Budget Fund is used to account for all activities except those required to be accounted for in some other fund.

STATE REVENUE COLLECTIONS FUND - The fund used to account for the collection of specific revenues ofthe State ofGeorgia as provided by statute or administrative action and the subsequent transfer of such funds to the Office of Treasury and Fiscal Services. This presentation differs from generally accepted accounting principles in that such activity should be included in the General Fund of the governmental organization.

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PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 3D. 1996

EXInBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FUND ACCOUNTING
ACCOUNT GROUPS
GENERAL FIXED ASSETS - The account group used to account for fixed assets used in governmental fund type operations. Fixed assets purchased are recorded at cost or at estimated historical cost ifhistorical cost is not practically determinable. Donated fixed assets are recorded at fair market value on the date donated. Disposals are deleted at recorded values. No depreciation has been provided on general fixed assets.
The cost ofnormal maintenance and repairs that do not add to the value ofthe asset or materially extend assets' lives are not included in the General Fixed Assets Account Group. Material improvements adding to the value or useful life ofthe assets are included in the General Fixed Assets Account Group.
GENERAL LONG-TERM DEBT - The account group used to report the noncurrent portions ofcertain governmental long-term liabilities, such as claims, judgments and compensated absences, which will be paid from future resources.
BASIS OF ACCOUNTING MEASUREMENT FOCUS
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds should be accounted for using the flow of current financial resources measurement focus. With this measurement focus, operating statements present increases and decreases in net current assets and unreserved fund balance is a measure ofavailable spendable resources. In accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, the Budget Fund remits its unreserved fund balance (surplus) to the Office ofTreasury and Fiscal Services in the subsequent fiscal year.
GOVERNMENTAL FUND TYPES BUDGETFUND
Except as disclosed in the following paragraphs, units of government of the State of Georgia record their Budget Fund revenues and expenditures in accordance with the modified accrual basis of accounting. Under the modified accrual basis ofaccounting, revenues are recognized when susceptible to accrual (Le., when they are "measurable and available"). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities ofthe current period. Revenues that are accrued include primarily State appropriations, Federal grants and entitlements, and certain amounts earned under operating agreements with other parties. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences, claims and judgements which are recognized when the obligations are expected to be liquidated with expendable available financial resources.

-9-

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30.1996

EXHIBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING GOVERNMENTAL FUND TYPES BUDGET FUND
Contractual obligations for goods and services which have not been received at the end of the fiscal year are recognized as expenditures and liabilities in the accompanying financial statements. This accounting practice causes expenditure-driven grant revenues to be accrued based, in part, on the unexecuted portion ofcontracts for goods and services. The recognition of encumbrances as expenditures and liabilities is in conformity with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, but is not consistent with generally accepted accounting principles, which provide for the recording of encumbrances as a reservation offund balance. Further, revenue recognition for expenditure-driven grants should be based upon expenditures determined in accordance with generally accepted accounting principles.
Prior period adjustments and certain other items are reported as additions to and deductions from fund balances ofthe Budget Fund in the accompanying financial statements. This presentation is in accordance with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia, but differs from generally accepted accounting principles in that immaterial adjustments should be reported as current period revenues and expenditures.
STATE REVENUE COLLECTIONS FUND The State Revenue Collections Fund is maintained on the Cash Receipts and Disbursements basis of accounting as prescribed or permitted by statutes and regulations of the State of Georgia. This basis of accounting is defined as that method of accounting in which certain revenue and the related assets are recognized when received rather than when earned, and certain expenses are recognized when paid rather than when the obligation is incurred. The State Revenue Collections Fund, which should be included in the General Fund in accordance with generally accepted accounting principles, should be maintained on the modified accrual basis of accounting.
BUDGET Appropriation allotments to the Public Service Commission are on the basis of a budget submitted by the Commission and approved by the Legislature and the Governor. The budget is adopted on a basis consistent with accounting practices prescribed or permitted by statutes and regulations ofthe State of Georgia and is compiled in the same manner as all State departments. Expenditures are classified by budget unit object classes as provided in Act No. 476 ofGeorgia Laws 1995 (as approved April 21, 1995) and amended by Act No. 513 of Georgia Laws 1996 (as approved February 16, 1996). This budget is considered to be an appropriated budget and is referred to in these notes as the Amended Appropriations Act of 1995-1996.
Overexpenditure of a budget unit object class, except for the "common object classes", included in the Commission's final amended budget is in violation of Section 54 ofthe 1995-1996 Amended Appropriations Act. Expenditures ofno more than 102% ofthe stated amount for each common object class are authorized by Section 54. However, the total expenditure for the group of common object classes may not exceed the

- 10-

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 3D. 1996

EXlllBIT "Fit

NOTE 1: SlThlliARY OF SIGNIFICANT ACCOUNTING POLICIES
BUDGET sum of the stated amounts for the separate object classes ofthe group. The common object classes include Personal Services, Regular Operating Expenses, Travel, Motor Vehicle Purchases, Equipment, Computer Charges, Real Estate Rentals, Telecommunications and Postage.
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents consist ofdemand deposits with a bank.
INVENTORIES No inventories of supplies are reported in these financial statements. Expendable supplies are recorded as expenditures at the time of purchase.
RESERVED FUND BALANCE Reserves represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. The following is a brief description of the reserves reflected in the accompanying financial statements:
FEDERAL FINANCIAL ASSISTANCE The residual portion ofFederal financial assistance revenues not yet expended or encumbered. This amount is restricted for expenditure in future years~ This accounting treatment differs from generally accepted accounting principles in that the unearned portion of Federal financial assistance should be reflected as deferred revenue.
STATE REVENUE COLLECTIONS FUND The balance ofrevenues collected but not transmitted to the Office ofTreasury and Fiscal Services at fiscal year end. These funds are required by the Official Code of Georgia to be transferred to the Office of Treasury and Fiscal Services and are not available for use by the Commission.
UNRESERVED FUND BALANCE In accordance with accounting practices prescribed or permitted by statutes and regulations of the State of Georgia, the Budget Fund's unreserved fund balance is remitted to the Office ofTreasury and Fiscal Services in the subsequent fiscal year as surplus. This amount ofunexpended general appropriations is designated for reappropriation by the State in subsequent years.
COMPENSATED ABSENCES Compensated absences represent obligations of the Commission relating to employee's rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating annual and compensatory leave in which payment is probable and can be reasonably estimated.
No liability has been recorded in the individual funds for the current portion ofthis obligation as this amount will not be liquidated with expendable available financial resources. Funds are provided in the appropriation offunds each year to the Commission to cover the cost of annual leave paid to terminated employees.
- 11 -

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30.1996

EXIllBIT "F"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
COMPENSATED ABSENCES The liability for compensated absences at year end is reported in the General Long-Term Debt Account Group for governmental funds.
MEMORANDUM ONLY - TOTAL COLUMNS Total columns on the Combined Statements (Statutory Basis) are captioned "Memorandum Only" because they do not represent consolidated financial information and are presented only to facilitate financial analysis. The columns do not pr~t information that reflects financial position, results of operations or changes in financial position in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data.
COMPARATIVE DATA Comparative total data for the prior year have been presented in selected sections of the accompanying financial statements in order to provide an understanding ofthe changes in the Commission's financial position and operations. Comparative totals have not been included on statements where their inclusion would not provide enhanced understanding of the Commission's financial position and operations or would cause the statements to be unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation.
NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds ofthe State of Georgia cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu ofa surety bond, the depository may pledge as collateral anyone or more ofthe following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
(1) Bonds, bills, certificates ofindebtedness, notes, or other direct obligations ofthe United States or ofthe State of Georgia.
(2) Bonds, bills, certificates ofindebtedness, notes, or other obligations ofthe counties or municipalities ofthe State of Georgia.
(3) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose.
(4) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia.

- 12-

PUBLIC SERVICE COMMISSION
NOTES TO THE FINANCIAL STATEMENTS
JUNE 30.1996

EXHIBIT "F"

NOTE 2: CUSTODIAL CREDIT RISKS OF CASH DEPOSITS

STATE OF GEORGIA COLLATERALIZAnON STATUTES AND POLICIES
(5) Bonds, bills, certificates ofindebtedness, notes, or other obligations ofa subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

(6) Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.

As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies ofthe State of Georgia the option of exempting demand deposits from the collateral requirements.

CATEGORIZATION OF DEPOSITS
For purposes of analysis of custodial credit risk, cash deposits consist of all bank balances which include demand deposits and/or interest bearing accounts. The bank balances as of June 30, 1996, are categorized below in order to provide information about the extent to which such deposits are exposed to custodial credit risk.

Category 1 - Amounts covered by depository insurance or collateralized with securities (at market value) held by the Commission or by its agent in the Commission's name.

Category 2 - Amounts collateralized with securities (at market value) held by the pledging financial institution's trust department or agent in the Commission's name.

Category 3 - Amounts collateralized with securities (at market value) held by the pledging financial institution or by its trust department or agent, but not in the Commission's name, and amounts uncollateralized.

Cash Deposits

Carrying Amount

Bank Balances

Risk Categories

2

3

$ 3 012 950 60 $ 3 407337.23 $ 100 000 00 $,=====o~oo~ $ 3307337 23

NOTE 3: OPERATING LEASES

TheCommission has entered into certain agreements to lease real property and equipment which are classified as operating leases. These leases generally contain provisions that, at the expiration date ofthe original term ofthe lease, the Commission has the option of renewing the lease on a year-to-year basis. Future minimum commitments for operating leases as ofJune 30, 1996, are listed below. Amounts are included only for multiyear leases and for cancellable leases for which an option to renew for the subsequent fiscal year has been
exercised.

-13 -

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30.1996

EXHIBIT "Fit

NOTE 3: OPERATINGLEASES

Fiscal Year Ending June 30

1997

$ 115,606.20

Expenditures for rental of real property and equipment under operating leases for the year ended June 30, 1996, totaled $125,977.15.

NOTE 4: CHANGES IN GENERAL FIXED ASSETS

In accordance with the statutory definition of moveable personal property as defined in Official Code of Georgia Annotated Section 50-16-161, only those items with an acquisition cost of$I,OOO.OO or greater are reflected in the General Fixed Assets Account Group.

The following is a summary of changes ofequipment in the General Fixed Assets Account Group during the fiscal year:

Balance July 1, 1995

$ 1,493,938.21

Additions Deductions

. 185,491.46 56.021.06

Balance June 30, 1996

$ 1.623.408.61

NOTE 5: GENERAL LONG-TERM DEBT

CHANGES IN GENERAL LONG-TERM DEBT During the year ended June 30, 1996, the following changes occurred in the compensated absences liability reported in the General Long-Term Debt Account Group:

Balance July 1, 1995

$ 587,465.83

Additions Annual Leave Earned and Utilized (Net)
Salaries Salary Related Fringe Benefits

3,896.66 298.10

Balance June 30, 1996

$ 591.660.59

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PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 1996

EXHIBIT "F"

NOTE 6: RISK MANAGEMENT
Public Entity Risk Pool
The State Personnel Board, Merit System ofPersonnel Administration administers for the State ofGeorgia a program ofhealth benefits for the employees ofunits ofgovernment ofthe State of Georgia, units ofcounty government and local education agencies located within the State of Georgia. This plan is funded by participants covered in the plan, by employers' contributions paid by the various units of government participating in the plan, and appropriations made by the General Assembly of Georgia. The State Personnel Board, Merit System ofPersonnel Administration has contracted with Blue Cross Blue Shield of Georgia to process claims in accordance with the State Employees' Health Benefit Plan as established by the State Personnel Board.
Other Risk Management
The Department ofAdministrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts ofcommercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. The Commission is part ofthe State ofGeorgia reporting entity, and as such, is covered by the State ofGeorgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment. (See Note 10 - Contingencies)
NOTE 7: DEFERRED COMPENSATION PLAN
The State ofGeorgia offers its employees a deferred compensation plan in accordance with Internal Revenue . Code Section 457. The plan, available to employees ofthe State of Georgia and county health departments,
permits such employees to defer a portion oftheir salary until future years. Participation in the plan is optional. Participants choose the option or options in which they wish to participate. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property or rights of the State of Georgia subject only to the claims of the State's general creditors. Participant's rights under the plan are equal to those of a general creditor of the State of Georgia in an amount equal to the fair market value of the deferred account of each participant. Financial information relative to the plan will be presented in the State of Georgia Comprehensive Annual Financial Report for the year ended June 30, 1996.

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PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 1996

EXHIBIT "F"

NOTE 8: RETIREMENTPLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description The Public Service Commission participates in the Employees' Retirement System of Georgia ("ERS"), a single-employer, defined benefit plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees ofthe State ofGeorgia. The Commission's payroll for the year ended June 30, 1996, for employees covered by ERS was $4,725,884.46. The Commission's total payroll for all employees was $4,902,210.39.
Benefits The benefit structure of ERS was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions.
Under both the old plan and new plan, members become vested after 10 years ofcreditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 30 years of service regardless of age.
Retirement benefits paid to members are based upon a formula which considers the monthly average ofthe member's highest eight consecutive calendar quarters of salary, the number ofyears of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
Funding Status and Progress Funding status and progress information is presented in the ERS June 30, 1996, financial report which may be obtained through ERS.
Contributions Required and Contributions Made As established by State statute, all full-time employees ofthe State of Georgia and its political subdivisions, who are not members ofother state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute.
Under the old plan, member contributions consist of employee contributions paid by the employee of 1.25% ofcompensation and 4.75% of compensation paid by the Commission on behalf ofthe employee. Under the new plan, member contributions consist solely of 1.25% ofcompensation paid by employee. The Commission also is required to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 1996, the ERS employer contribution rate for the Commission
- 16.-

PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 1996

EXHIBIT "F"

NOTE 8: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Contributions Required and Contributions Made amounted to 15.23% ofcovered payroll and included the 4.75% contributed on behalf ofthe employee under the old plait referred to above. The employer contributions are projected to liquidate the unfunded actuarial liability within 20 years based upon the actuarial valuation ofJune 30, 1995. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
Actuarial assumptions used by the ERS to compute actuarially determined contribution requirements are the same as those used to compute the pension benefit obligation.
Total contributions to the plan made during fiscal year 1996 amounted to $778,916.28, ofwhich $719,873.25 was made by the Commission and $59,043.03 was made by employees. These contributions met the requirements ofthe plan.
Trend Information Historical trend information is presented in the ERS June 30, 1996, financial report which may be obtained through ERS. This information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due.
GEORGIA DEFINED CONTRIBUTION PLAN
Plan Description The Public Service Commission is eligible to participate in the Georgia Defined Contribution Plan ("GDCP") which is a single-employer defined contribution plan established by the Georgia General Assembly for the purpose ofproviding retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP is administered by the Employees' Retirement System Board of Trustees. The Commission did not have any employees eligible to participate in the GDCP for the year ended June 30, 1996.
NOTE 9: LEAVE POLICIES
Employees earn ten hours of sick leave each month with a maximum accumulation of ninety days. Unused accumulated sick leave does not vest with the employee and is forfeited upon retirement or termination of employment.
Employees earn annual leave ranging from ten to fourteen hours each month depending upon the employees' length ofcontinuous State service with a maximum accumulation offorty five days. Employees are paid for unused accumulated annual leave upon retirement or tennination ofemployment. See Note 1 - Compensated Absences.

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PUBLIC SERVICE COMMISSION NOTES TO THE FINANCIAL STATEMENTS
JUNE 30. 1996

EXHIBIT"F"

NOTE 9: LEAVE POLICIES
Certain employees who retire with one hundred and twenty days or more offorfeited annual and sick leave are entitled to additional service credit in the Employees' Retirement System of Georgia.
NOTE 10: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although the Commission expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against the Public Service Commission, if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State ofGeorgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 1996.
NOTE 11: BONDING INFORMATION
All employees ofthe Public Service Commission are bonded under a Public Employees Blanket Bond written by Employers Insurance of Wausau, their Bond No. 1450-02-110723, on which the premium was paid to October 1, 1996. Under this agreement the Public Employee Dishonesty Coverage insures the Commission to a maXimum ofSl,OOO,OOO.OO against loss sustained through fraudulent or dishonest acts by its employees. The Faithful Performance ofDuty Coverage insures the Commission to a maximum ofSl,OOO,OOO.OO against loss sustained from failure of its employees to perform faithfully their duties or to account properly for all monies and property received by virtue oftheir position or employment.
All employees ofthe Public Service Commission are also bonded under Commercial Crime Policies written by the United States Fire Insurance Company, their Policy Nos. 626012292 6 and 626 012294 4, on which premiums were paid to October 1, 1996. Under these additional public employee dishonesty coverages, the policies insure the Commission to a maximum of S9,000,000.00 against loss sustained through fraudulent or dishonest acts by its employees and from failure ofits employees to perform faithfully.

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SUPPLEMENTARY INFORMAnON - 19-

PUBLIC SERVICE COMMISSION SCHEDULE OF APPROVED BUDGET
YEAR ENDED JUNE 30. 1996

SCHEDULE "1"

FUNDS AVAILABLE
REVENUES
State Appropriation Federal Revenues Other Revenues Retained

ORIGINAL

AMENDED

BUDGET

APPROPRIATION APPROPRIATION ADJUSTMENTS

TOTAL

$ 8,757,763.00 $ 1,941,174.00

-50,000.00 $ 448,490.00

4,657.00 $ 409,853.00
16,295.00

8,712,420.00 2,799,517.00
16,295.00

$ 10,698,937.00 $

398,490.00 $

430,805.00 $ 11,528,232.00

EXPENDITURES
Personal Services Regular Operating Expenses Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts

$ 7,033,660.00 529,000.00 $ 256,756.00 103,000.00 44,621.00 425,899.00 331,039.00 134,962.00
1,840,000.00

137,030.00 $ 261,460.00

$ 55,532.00
-20,880.00 -13,700.00
10,000.00 399,853.00

7,033,660.00 721,562.00 256,756.00 103,000.00 23,741.00 412,199.00 331,039.00 144,962.00
2,501,313.00

$ 10,698,937.00 $

398,490.00 $

430,805.00 $ 11,528,232.00

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
-20-

PUBLIC SERVICE COMMISSION CASH AND CASH EQUIVALENTS
JUNE 30. 1996
NONINTEREST BEARING ACCOUNTS NationsBank, NA., Atlanta, Georgia

SCHEDULE "2" $ 3,012,950.60

See accompanying notes and Independent Accountant's Combined Report on Review of Financial Statements and Supplementary Information.
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PUBLIC SERVICE COMMISSION SCHEDULE OF FEDERAL REVENUES
YEAR ENDED JUNE 30, 1996

PROGRAM
Transportation, U, S. Department of Motor Carrier Safety Assistance Program Direct Pipeline Safety Direct

CFDA NUMBER
20.218 20.700

SCHEDULE "3"
AMOUNT
$ 2,187,069.23
225,524.79
$ 2,412,594.02

See accompanying notes and Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
-22-

PUBLIC SERVICE COMMISSION SCHEDULE OF OTHER OPERATING EXPENSES
YEAR ENDED JUNE 30, 1996
REGULAR OPERATING EXPENSES
Clipping Services Computer Services Freight, Express and Storage Legal Advertising Registration Fees Subscriptions and Dues

SCHEDULE -4-

$

851.50

13,238.04

3,701.14

1,826.00

81,504.60

19,964.42

$ 121,085.70

See accompanying notes and Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
-23-

PUBLIC SERVICE COMMISSION RECONCILIATION OF SALARIES
YEAR ENDED JUNE 30, 1996
Total per Annual Supplement Accruals June 30,1996
Total per Report

SCHEDULE -5-
$ 4,897,145,83 5,064,56
$ 4,902,210,39

See accompanying notes and Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information, .
-24 -

PUBLIC SERVICE COMMISSION SUMMARY OF SALARIES, TRAVEL, AND PER DIEM AND FEES
YEAR ENDED JUNE 30,1996

SCHEDULE "6"

BUDGET FUND
Regular Computer Charges

SALARIES

TRAVEL

PER DIEM AND FEES

$ 4,902,210.39 $

200,479.34 $ 2,216,387.95 15,000.00

$ 4,902,210.39 $ 200,479.34 $ 2,231,387.95

See accompanying notes and Independent Accountanfs Combined Report on Review of Financial Statements and Supplementary Information.
-25-