Management report, Department of Public Safety, an organizational unit of the state of Georgia, year ended June 30, 1998

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MANAGEMENT REPORT DEPARTMENT OF PUBLIC SAFETY AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA
YEAR ENDED JUNE 30, 1998
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

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DEPARTMENT OF PUBLIC SAFETY
MANAGEMENT REPORT
- TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SELECTED FINANCIAL INFORMAnON

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

COMPARED TO BUDGET

BUDGET FUND

B

"A" DEPARTMENT OF PUBLIC SAFETY

2

C

"B" UNITS ATTACHED FOR ADMINISTRATIVE PURPOSES ONLY

3

D RECONCILIAnON OF SALARIES AND TRAVEL

4

<:- ..

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
November 19, 1998

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the Board of Public Safety
and Honorable Sid R. Miles, Commissioner Department of Public Safety
Ladies and Gentlemen:
As part of our audit of the statutory basis financial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as ofand for the year ended June 30, 1998, we have performed certain audit procedures at the Department of Public Safety. Accordingly, the financial statements and compliance activities of the Department of Public Safety were examined to the extent considered necessary in order to express an opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue reports on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of the Department of Public Safety as of and for the year ended June 30, 1998. The particular information provided is enumerated in the Table of Contents.
This report is intended solely for the use of management of the Department of Public Safety. However, this "- ..
report is a matter of public record and its distribution is not limited.

CLV:gp

Claude L. Vickers State Auditor

SELECTED FINANCIAL INFORMAnON

DEPARTMENT OF PUBLIC SAFETY ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30,1998

"A" DEPARTMENT OF
PUBLIC SAFETY

"B" UNITS ATIACHED FOR ADMINISTRATIVE PURPOSES ONLY

EXHIBIT "A" TOTAL

FUND BALANCE - JUNE 30. 1998
SUMMARY OF FUND BALANCE Reserved Inventories Drug Asset Sharing Program Private Seat Belt Grant
Surplus

$

4,498,812.06 $

649,013.33 $ 5,147,825.39

$

1,687,816.62 $

2,253,263.58

450,000.00

$

4,391,080.20 $

107,731.86

$

4,498,812,06 $

- 1-

393,922,87 $

2,081,739.49 2,253,263,58
450,000.00

393,922.87 $ 4,785,003,07

255,090.46

362,822.32

649,013.33 $ 5,147,825,39

DEPARTMENT OF PUBLIC SAFETY SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"A" DEPARTMENT OF PUBLIC SAFETY YEAR ENDED JUNE 30,1998

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 100,628,816.00 $ 100,628,816.00 $

4,603,686.00

2,166,657.57

2,745,993.00

3,519,353.07

$ 107,978,495.00 $ 106,314,826.64 $

0.00 -2,437,028.43
773,360.07
-1,663,668.36

0.00

1,647,677,53

1,647,677.53

EXPENDITURES
Personal Services Regular Operating Expenses Travel Motor Vehicle Purchases Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts State Patrol Posts Repairs and Maintenance Conviction Reports Driver License Processing

$ 107,978,495.00 $ 107,962,504.17 $ - - - - --15-,9'9-0-.83-

$ 80,513,027.00 $ 77,094,548.88 $

10,263,303.00

10,466,541.38

263,584.00

141,894.41

4,091,126.00

4,168,359.88

1,822,401.00

1,858,199.18

3,718,261.00

3,790,697.12

79,728.00

78,841.34

2,216,147.00

2,260,293.49

1,295,915.00

1,293,938.56

435,218.00

433,521.59

318,651.00

318,641.25

2,961,134.00

2,933,375.92

3,418,478.12 -203,238.38 121,689.59
-77,233.88 -35,798.18 -72,436.12
886.66 -44,146.49
1,976.44 1,696.41
9.75 27,758.08

$ 107,978,495.00 $ 104,838,853.00 $

3,139,642.00

---'-----'---

Excess of Funds Available over Expenditures - 2-

$

3,123,651.17 $=====3:1:,1=2;,;;3:1:0,6=5=1.=17=

DEPARTMENT OF PUBLIC SAFETY SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
"B" UNITS ATTACHED FOR ADMINISTRATIVE PURPOSES ONLY YEAR ENDED JUNE 30, 1998

EXHIBIT"C"

$ 22,072,120.00 $ 21,655,040,75 $

-4_17....:..,.;;.,;07_9_,2~5

EXPENDITURES
Personal Services Regular Operating Expenses Travel Equipment Computer Charges Real Estate Rentals Telecommunications Per Diem, Fees and Contracts Highway Safety Grants Peace Officers Training Grants

$

8,677,450,00 $

8,396,663,11 $

280,786,89

3,500,372.00

3,447,198,25

53,173,75

162,535,00

110,693.30

51,841,70

267,093.00

255,940.41

11,152,59

345,892,00

337,785,00

8,107.00

175,997,00

152,474,22

23,522,78

't ..

194,683,00

196,077,34

-1,394,34

1,355,991,00

1,251,304,03

104,686,97

3,284,920.00

3,231,538,52

53,381.48

4,107,187,00

4,107,186,68

0,32

$

22,072,120,00 $

21,486,860,86 $ - - - -58-5',2-59-,1-4

Excess of Funds Available over Expenditures

$

168,179,89 $===1=68~,=17=9=.8==9

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DEPARTMENT OF PUBLIC SAFETY RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1998

EXHIBIT"D"

Totals per Annual Supplement

Accruals June 30, 1997 June 30, 1998

Adjustments Miller, Saye,

Johnnie B. Charles David

SALARIES $ 60,295,804.39 $

TRAVEL 252,587.71

30,186.59

-74.68

-46.00

74.68

$ 60,325,944.98 $ =====2=52=:,5=8:=7=.7=,::1

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