Audit report, Roddenbery Memorial Library, Cairo, Georgia, year ended June 30, 1995

GA A'?oO .Ri
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Rit,
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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT RODDENBERY MEMORIAL LIBRARY
CAIRO, GEORGIA YEARENDEDJUNE30, 1995

RODDENBERY MEMORIAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

3

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

5

D

COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN

FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

6

E

COMBINED STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

7

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

9

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

18

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

19

FIDUCIARY FUND TYPES

I

COMBINING BALANCE SHEET

20

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

22

K

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

23

RODDENBERY MEMORIAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

1 CASH AND CASH EQUIVALENTS

24

2 ACCOUNTSRECENABLE

25

SCHEDULE OF REVENUE

3

STATE

26

4

FEDERAL

27

5

LOCAL AND OTHER

28

SCHEDULE OF EXPENDITURES BY OBJECT

6

GOVERNMENTAL FUND TYPES

29

7

LOTTERY PROGRAMS

30

8

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUNDS

31

9 MEMBERSHIP OF LIBRARY BOARD

32

10 SCHEDULE OF SALARIES AND TRAVEL

33

SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
January 25, 1996

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Roddenbery Memorial Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through F) ofthe Roddenbery Memorial Library, as of and for the year ended June 30, 1995, as listed in the table of contents_ These financial statements are the responsibility of the Library's management_ Our responsibility is to express an opinion on these financial statements based on our audit
We conducted our audit in accordance with generally accepted auditing standards_ Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general purpose financial statements of the Library did not contain a General Fixed Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.
The aggregate effects on the general purpose financial statements ofthis omission have not been determined, but are believed to be material.
95ARL-42

In our opinion, except for the effects on the general purpose financial statements ofthe matter referred to in the third paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Roddenbery Memorial Library as ofJune 30, 1995, and the results of its operations and the cash flows of its nonexpendable trust funds for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Roddenbery Memorial Library taken as a whole. The combining statements (Exhibits G through K) and the financial schedules (Schedules I through I0), as listed in the table of contents, are presented for purposes ofadditional analysis and are not a required part ofthe general purpose financial statements of the Roddenbery Memorial Library. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 95ARL-42

RODDENBERY MEMORIAL LIBRARY - 1-

ASSETS C8ah and cash Equivalenls Accowa Receivable
Total Assets

RODDENBERY MEMORIAL LIBRARY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30, 1995

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

TOTALS (Memorandum On!l} JUNE 3011995 JUNE 3011994

$ 99,575.02 $

2,774.12 $

110,610.90 $ 212,960.04 $ 216,589.70

58.57

165.91

224.48

11506.54

$ 99,633.59 $

2,774.12 $

110,776.81 $ 213,184.52 $ 218,096.24

LIABILITIES AND FUND EQUITY

LIABILITIES

Accowa Payable

$

Deferred Revenue

Funds Held for Others

Tatal Liabilities

$

FUND EQUITY

Fund Balances

Reserved

For Endowment Corpus

Unreserved

Designated for Ubrary Courtyard

$

Undesignated

Total Fund Equity

$

7,139.54 $ 71139.54 $
3,795.83 881698.22 $ 921494.05 $

2,774.12 $
21774.12 $
$ 0.00 0.00 $

$ 4651.54 4651.54 $

9,913.66 $ 41651.54 141565.20 $

13,009.23 2,840.00 7.793.96
231643.19

13,737.11 $
921388.16 1061125.27 $

13,737.11 $
3,795.83 1811086.38
1981619.32 $

13,737.11
3,667.81 1771048.13
1941453.05

Total Uabilities and Fund Equity

$ 99,633.59 $

2,774.12 $

110 776.81 $ 213,184.52 $ 218,096.24

The notes to the general purpose financial statements are an integral part of this statement.
-2-

RQDOENBERY MEMORIAL LIBRARY COMBINED STATEMENT Of REVENUES, EXPENDITURES AND Cf::WlGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1995

EXHIBIT"B"

REVENUES

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

FIDUCIARY FUNDTYPE EXPENDABLE TRUST FUNDS

TOTALS !M!morandum Onb'.}
YEAR ENDED JUNE 301 1995 JUNE 30, 1994

Sta Funds Federal Funds Local and Olher Funds

$ 137,069.30 $ 49.31
350,145.96

3,940.00 $ 4,816.28

141,009.30 4,865.58
350,145.96 $

$ 5,006.90

141,009.30 $ 4,865.58
355,152.86

136,243.24 9,171.25
343,833.12

TotalRevenues

$ 487~64!37 $

8,756.28 $ 496,020.85 $

5,006.90 $ 501,027.75 $ 489~47.61

EXPENOrn.JRES

Current Program Servic:es T41Chnic:a1Servic:es Circulation Administration Mainlenance and Operations
Total Expenditures

$ 130,240.63 S
17,301.11 70,713.83 166,537.63 100,070.40
s 484,863.60 $

3,137.20 $ 19.08
5,600.00

133,377.83 $ 17,320.19 70,713.83
166,537.63 105,670.40

8,756.28 $. 493,619.88 S

2,000.00 S
1,700.00

135,377.83 $ 17,320.19 70,713.83
166,537.63 107,370.40

106,512.95 17,032.32 64,898.39
157,856.47 128,020.66

3,700.00 $ 497,319.88 $ 474,320.79

Excess tA Revenues OYer (under) Expenditures $

2,400.97 $

0.00 $ 2,400.97 $

1,306.90 $

3,707.87 $

14,926.82

FUND BALANCE JULY 1

90,093.08

0.00

90,093.08

89,442.39

179,535.47

164,608.65

FUND BALANCE JUNE 30

s 92,494.05 s_ _ _o_.oo_ s s 92,494.05 90,749.29 S 183,243.34 S 179,535.47

The noees to the general purpose financial statements are an integral part t:A this statement.
-3-

RODDENBERY MEMORIAL LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30, 1995

EXHIBITc

REVENUES
S1ateFunds Federal Funds
Lccal and Other Funds
Total Revenues
EXPENDITURES
Current
Program Services Technical Services
Circulation Administration Maintenance and Operations
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1, 1994
FUND BALANCE JUNE 30, 1995

GENERAL FUND

BUDGET

ACTUAL

$ 110,069.20 $ 137,069.30

49.31

334,500.00

350,145.96

$ 444,569.20 $ 487,264.57

$ 103,354.00 $ 14,548.00 63,470.00
188,555.20 74,642.00

$ 444,569.20 $

$

0.00 $

89,673.08

130,240.63 17,301.11 70,713.83
166,537.63 100,070.40
484,863.60
2,400.97
90,093.08

$ 89,673.os s _ _92_,_494_.os_

SPECIAL REVENUE FUND

BUDGET

ACTUAL

$

3,940.00

$

5,150.00

4,816.28

$

5,150.00 $

8,756.28

$

4,816.28 $

3,137.20

19.08

2,840.00

$

7,656.28 $

$ -2,506.28 $

2,506.28

5,600.00 8,756.28
0.00 0.00

s ____o_.oo_s ____o_.oo_

The notes to the general purpose financial statements are an integral part of this statement.
-5-

RODDENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE NONEXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1995

EXHIBIT D"

OPERATING REVENUES None Recorded
OPERATING EXPENSES Current Library Books and Materials Operating Income (Loss)
NONOPERATING REVENUES Interest Earned Total Income (Loss)
FUND BALANCE JULY 1

ENDOWMENT FUNDS

R.HARRIS

LILLA

EDWARDA.

JEFFERSON RODDEN BERY

WIGHT

NATURE BOOK MEMORIAL

MEMORIAL

FUND

FUND

FUND

TOTALS
(Memorandum Only) YEAR ENDED
JUNE 30, 1995 JUNE 30, 1994

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00

$

0.00 $

133.50 $

0.00 $

133.50 $

607.82

$

0.00 $

-133.50 $

0.00 $

-133.50 $

-607.82

57.13

309.65

225.12

591.90

553.11

$

57.13 $

176.15 $

225.12 $

458.40 $

-54.71

817.09

8,231.08

5,869.41

14,917.58

14,972.29

FUND BALANCE JUNE 30

$

874.22 $

8,407.23 $

6,094.53 $

15,375.98 $...,....,..14_,9_1_7..5..8=

The notes to the general purpose financial statements are an integral part of this statement. -6-

BQPPENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30. 1995

EXHIBIT"E"

Cash Flows from Operating Activities: cash Paid for Library Books and Materials
Cash Flows from Investing Activities: Interest Received on Investments
Net Increase (Oecreaae) in Cash
Cash and Cash Equivalents - July 1

ENDOWMENT FUNDS

R.HARRIS

LILLA

EDWARD A.

JEFFERSON RODDENBERY

WIGHT

NATURE BOOK MEMORIAL

MEMORIAL

FUND

FUND

FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$ _ _ _--"-0.=00;;..$

$

27.64 $

$

27.64 $

$

817.09 $

-133.50 $ _ _ _ _0_.00_$

309.65 $ 176.15 $ 8,231.08 $

1n.s3 $
1n.93 $ 5,869.41 $

- - - - - -133.50 $

-607.82

515.22 $ _ _ _553_.1_1

381.72 $ _ _ _-54_.7_1

14,917.58 $

14,972.29

Cash and Cash Equivalents - June 30

$

844.73 $

8,407.23 $

6,047.34 $

15,299.30 $

14,917.58

The notes to the general purpose financial statements are an integral part of this statement. -7-

RODDENBERY :MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Roddenbery Memorial Library operates pursuant to Official Code of Georgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental
agencies and grants from the State of Georgia. With the exception of the departure from generally accepted
accounting principles disclosed in these notes, the :financial statements of the Library have been prepared in confonnity with generally accepted accounting principles as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.
The more significant ofthe Library's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". Based upon the application of the above criteria, the Roddenbery Memorial Library is determined to be a joint venture.
The Library Board consists of three members~ one member appointed by the City of Cairo, one member appointed by the Grady County Board of Commissioners and, one member appointed by the Grady County Board of Education The Board is without authority to determine the amount of its funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State ofGeorgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Board has the power to designate management, the power to retain unreserved fund balances of local funds for continued operations and is the lowest level of oversight responsibility for the Library's operations.
The Roddenbery Memorial Library is located in Cairo, Georgia, and serves Grady County.
FUND ACCOUNTING
The Library uses funds to report on its :financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Library. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
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RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general purpose financial statements account for all State, Federal, Local and Other funds under control ofthe Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists of proceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
FIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:
NONEXPENDABLE TRUST FUNDS R. Hanis Jefferson Nature Book Fund - the fund used to account for an endowment of which the corpus is to be invested and preserved intact with the resultant income to be used to purchase books relating to activities enjoyed by the Boy Scouts.
Lilla Roddenbery Memorial Fund - the fund used to account for an endowment ofwhich the corpus is to be invested and preserved intact with the resultant income to be used to purchase books with a religious or educational content.
Edward A. Wight Memorial Fund - the fund used to account for an endowment ofwhich the corpus is to be invested and preserved intact with the resultant income to be used to maintain a garden or patio area designated to the memory ofEdward A. Wight.
EXPENDABLE TRUST FUNDS Roddenbery Memorial Library Building Maintenance Trust Fund - the fund used for maintenance and repair of the Library and equipment at the discretion ofthe Board.
Roddenbery Memorial Library Fund - the fund used for the enhancement and improvement of the Library at the discretion ofthe Board.
AGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals.
- 10 -

RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues) and decreases (i.e., expenditures) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation ofthese funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Agency funds are purely custodial in nature and do not involve measurement of results of operations.
Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recogniz.ed when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by the nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The Roddenbery Memorial Library's budget is a complete financial plan for the Library's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is
- 11 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
prepared by fund, function, and object. The legal level ofbudget control was established by the Library at the aggregate level. The budget for governmental funds is prepared in accordance with generally accepted accounting principles.
The budget process begins when the Library's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board makes revisions as necessary and adopts the budget. The budget is then submitted to the Georgia Department of Education, Division ofPublic Library Services as a part ofthe Library's annual application for state aid. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit, savings and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist ofsources disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements.

- 12 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30. 1995

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
INTERFUND TRANSACTIONS
The Library has the following type of interfund transactions:
Reimbunements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value ofsecurities pledged shall be equal to not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case ofoperating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
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RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1995

Note 2: DEPOSITS

(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1995, the bank balances were $244,383.19. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Library or by the Library's agent in the Library's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Library's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Library's name.)

The Library's deposits are classified by risk category at June 30, 1995, as follows:

Risk Category

Bank Balance

1

$ 231,768.69

2

0.00

3

12,614.50

Total

$ 244,383.19

Note 3: RISK MANAGEMENT

The Library is exposed to various risks ofloss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illnesses or injuries to employees and natural disaster.

The Library has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions and natural disaster. The Library has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Library's insurance coverage in any of the past three years.

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RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, I995

Note 3: RISK MANAGEMENT
The Library participates in the Association County Commissioners ofGeorgia-Group Self-Insured Workers' Compensation Fund, a public entity risk pool organized on July I, I982 to develop, implement, and administer a program ofworkers' compensation self-insurance for its member organizations. The Library pays an annual premium to the Fund for its general insurance coverage. Additional insurance coverage is provided through an agreement by the Fund with Midwest Employers Casualty to provide coverage for potential losses sustained by the Fund in excess of$400,000.00 loss per occurrence, up to $2,000,000.00.
Note 4: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.
Note 5: ACCUMULATED EMPLOYEES' LEAVE
The Library's professional and nonprofessional employees working at least 20 hours per week earn vacation leave according to their length of service ranging from 4 to I4 hours per month. Professionals and nonprofessionals may accumulate up to 120 and 80 hours, respectively. Employees are paid at their current rate of pay, for one-half of all unused accumulated vacation leave upon retirement or termination of employment. See Note 1- Compensated Absences
Note 6: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION All full-time librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. A member is eligible for service retirement after 30 years ofservice, regardless ofage, or after IO years ofservice and attainment ofage 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number ofyears ofcreditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

- 15 -

RODDENBERY :MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 6: RETIREMENT PLANS
Retirement benefits also include disability and death benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of l Oyears of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employee contributions occurs, but the member's contributions are refunded with interest.
The Library's payroll for employees covered by TRS for the year ended June 30, 1995, was $201,604.57; total payroll was $238,681.98.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Library who are covered by TRS are required by State statute to pay 5% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees in accordance with State statute and as advised by their independent actuary. At June 30, 1995, the TRS Library employer contribution rate was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1995 amounted to $33,889.98, of which $23,809.55 was made by the Library and $10,080.43 was made by employees. These contributions represented 11.81% (Library) and 5% (employees) of covered payroll.
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.
Total unfunded pension benefit obligation ofTRS as of June 30, 1994, was as follows:

- 16 -

RODDENBERY :MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1995

Note 6: RETIRE:MENT PLANS

Total pension benefit obligation

$15,313,743,000.00

Net assets available for benefits, at cost

14,254,785,000.00

Unfunded pension benefit obligation

$ 1,058,958,000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1994. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1995, were $565,117,811.00. The Library's contribution for the year ended June 30, 1995, of $23,809.55 was actuarially determined and represented .0042% oftotal contributions made by all participating employers.

Ten year historical trend information is presented in the 1995 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

Note 7: SURETY BONDS

The Library Director, Mr. Alan L. Kaye, is bonded in the amount of $20,000.00 with the Utica National Insurance Group, Atlanta, Georgia, their Bond No. CPP-1745139, on which premium was paid through February 22, 1996.

- 17 -

RODDENBERY MEMORIAL LIBRARY COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE 30. 1995

EXHIBIT "G''

ASSETS Cash and Cash Equivalents
Accounts Receivable
Total Asse1s
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Deferred Revenue
Total Liabilities FUND EQUITY
Fund Balances Unreserved Undesignated
Total Liabilities and Fund Equity

LOTTERY PROGRAMS

LIBRARY SERVICES AND CONSTRUCTION
ACT TITLEI PUBLIC LIBRARY SERVICES

TOTALS
JUNE 30, 1995 JUNE 30, 1994

$

0.00 $

2,n4.12 s

2,n4.12 s

2,840.00

333.72

$

0.00 $

2,n4.12 s

----- 2,n4.12 s

3,173.72

$

275.53

$

2,774.12 $

2,n4.12

58.19

2,840.00

$

2,n4.12 s

2,n4.12 s

3,173.72

$

0.00

$

0.00 $

0.00

0.00

0.00

2,n4.12 s

----- 2,n4.12 s

3,173.72

See notes to the general purpose financial statements.

-18 -

RODDENBERY MEMORIAL LIBRARY COMBINING STATEMENT OF REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1995

EXHIBIT "H"

REVENUES State Funds Federal Funds Total Revenues
EXPENDITURES Current Program Services Technical Services Maintenance and Operations Total Expenditures
Excess of Revenues over (under) Expenditures FUND BALANCE JULY 1
FUND BALANCE JUNE 30

LOTTERY PROGRAMS

LIBRARY SERVICES AND CONSTRUCTION
ACT TITLEI PUBLIC LIBRARY SERVICES

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

3,940.00

$

$

3,940.00 $

$ 4,816.28
4,816.28 $

3,940.00 $ 4,816.28
8,756.28 $

32,160.00 9,171.25
41,331.25

$

1,100.00 $

2,840.00

$

3,940.00 $

$

0.00 $

0.00

$

0.00 $

2,037.20 $ 19.08
2,760.00
4,816.28 $
0.00 $
0.00

3,137.20 $ 19.08
5,600.00
8,756.28 $
0.00 $
0.00

5,171.25 36,160.00 41,331.25
0.00 0.00

0.00 $

----- 0.00 $

0.00

See notes to the general purpose financial statements.

- 19 -

RODDENBERY MEMORIAL LIBRARY COMBINING BALANCE SHEET FIDUCIARY FUND TYPES
JUNE 30. 1995

ASSETS Cash and Cash Equivalents Accounts Receivable

NONEXPENDABLE TRUST FUNDS

ENDOWMENT FUNDS

R.HARRIS

LILLA

EDWARD A.

JEFFERSON

RODDENBERY

WIGHT

NATURE BOOK

MEMORIAL

MEMORIAL

FUND

FUND

FUND

$

844.73 $

8,407.23 $

6,047.34

29.49

47.19

Total Assets

$

874.22 $

8,407.23

$

6,094.53

=======

LIABILITIES AND FUND EQUITY

LIABILITIES

Accounts Payable Funds Held for Others

Total Liabilities

FUND EQUITY

Fund Balances Reserved For Endowment Corpus Unreserved Undesignated

$

737.11 $

8,000.00 $

5,000.00

137.11

407.23

1,094.53

Total Fund Equity

$

874.22 $

8,407.23 $ -----6,-09-4.-53-

Total Liabilities and Fund Equity

$

874.22 $

8,407.23 $ ===6=,0=94===.5=3

See notes to the general purpose financial statements. -20-

EXHIBIT"I"

EXPENDABLE TRUST FUNDS

RODDENBERY

MEMORIAL

LIBRARY

RODDENBERY

BUILDING

MEMORIAL

MAINTENANCE

LIBRARY

TRUST FUND

FUND

AGENCY FUNDS

TOTALS JUNE 30, 1995 JUNE 30, 1994

$

17,240.07 $

73,419.99 $

4,651.54 $

110,610.90 $

111,821.11

89.23

- - -1-65.9-1

752.82

$

17,240.07 $

73,509.22 $

4,651.54 $

110,776.81 $

112,573.93

$

420.00

$

4,651.54 $ _ _ _4,_65_1_.54_

7,793.96

$

4,651.54 $

--------- 4,651.54 $

8,213.96

$

13,737.11 $

13,737.11

$

17,240.07 $

73,509.22 s_____o_.o_o

92,388.16

90,622.86

$

17,240.07 $

73,509.22 $

0.00 $

106,125.27 $

104,359.97

$

17,240.07 $

73,509.22 $

4,651.54 $

110,776.81 $

112,573.93

- 21 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT".!'

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS

YEAR ENDED JUNE 30, 1995

REVENUES Local and Other Funds
EXPENDITURES Current Program Services Maintenance and Operations Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

RODDEN BERY
MEMORIAL
LIBRARY BUILDING MAINTENANCE TRUST FUND

RODDEN BERY
MEMORIAL
LIBRARY FUND

TOTALS YEAR ENDED JUNE 30, 1995 JUNE 30, 1994

$

648.65 $

4,358.25 $

5,006.90 $

44TT.75

$

2,000.00 $

2,000.00 $

0.00

$

1,700.00

1,700.00

$

1,700.00 $

2,000.00 $

3,700.00 $

0.00

$

-1,051.35 $

2,358.25 $

1,306.90 $

4,4TT.75

18,291.42

71,150.97

89,442.39

84,964.64

$

17,240.07 $

73,509.22 $

90,749.29 $ _._..s.9..,,4_4_2..3.9.==

See notes to the general purpose financial statements.

-22-

RODDENBERY MEMORIAL LIBRARY COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE AGENCY FUNDS YEAR ENDED JUNE 30, 1995

EXHIBIT"!<"

COMMUNITY GIRLS PROJECT ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others
FRIENDS OF THE LIBRARY ASSETS
Cash and Cash Equivalents
LIABILITIES Accounts Payable Funds Held for others

BALANCE JULY 1, 1994

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 1995

$

4A97.52 $

154.02 $

$

4,497.52 $

154.02 $

o.oo $ ___4,.,6.5..,.1.5..4....

--= 0.00 $

4,651.54

= ......

$

3,716.44 $

-=----- 0.00 $

3,716.44 $

0.00

$

420.00 $

0.00 $

420.00 $

0.00

3,296.44

3,296.44

Total Liabilities

$

3 716.44 $

0.00 $

3 716.44 $ =-===-=0-.0-0=

TOTALS-AGENCY FUNDS
ASSETS Cash and Cash Equivalents

$

8,213.96 $

=--=... 154.02 $

3,716.44 $

4,651.54

LIABILITIES Accounts Payable Funds Held for others

$

420.00

$

420.00

7 793.96 $ _ _ _1_5_4._02_

- - - - - 3,296.44 $

4,651.54

Total Liabilities

$

8,213.96 $

See notes to the general purpose financial statements.

-23-

154.02 $

3,716.44 $ ====-4-,-6=5-1-.5=4c

RODDENBERY MEMORIAL LIBRARY CASH AND CASH EQUIVALENTS JUNE 30, 1995

SCHEDULE "1"

NONINTEREST BEARING ACCOUNT
Cairo Banking Company, Cairo, Georgia
INTEREST BEARING ACCOUNTS
Barnett Bank, Cairo, Georgia
Certificate of Deposit No. 49616987 (6.35%)
Cairo Banking Company, Cairo, Georgia
N.O.W. Account (3.00%) Certificates of Deposit
No. 130522630 (4.27%) No. 911000868 (6.50%) Passbook Savings Accounts (3.50%)
Citizens Bank, Cairo, Georgia
Passbook Savings Account (3.50%)
First Federal Savings Bank, Cairo, Georgia
Passbook Savings Account (3.50%)
First National Bank of Grady County, Cairo, Georgia
Certificates of Deposit No. 30495 (6.50%) No. 30598 (6.50%)
Passbook Savings Accounts (3.50%)
OTHER
Petty Cash

$

600.79

$

6,000.00

58,819.17
737.11 10,000.00 17,425.19

8,070.02

17,240.07

71,577.50 5,000.00
17,465.19

212,334.25

25.00 $ 212,960.04

See notes to the general purpose financial statements. - 24 -

Various Sources Interest Earned

RODDENBERY MEMORIAL LIBRARY ACCOUNTS RECEIVABLE JUNE 30, 1995

SCHEDULE "2"

GOVERNMENTAL FUND TYPE GENERAL FUND

FIDUCIARY FUND TYPE TRUST FUNDS

TOTAL

$

58.57 $

------ 165.91 $

224.48

See notes to the general purpose financial statements.
- 25 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF STATE REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Public Libraries Salaries and Travel Library Materials Maintenance and Operations Other State Program Reimbursement on Development Project Lottery Programs Distant Leaming Media Center and Library Equipment

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$

86,425.30

11,822.00

11,822.00

27,000.00

$

$
1,100.00 2,840.00

86,425.30 11,822.00 11,822.00
27,000.00
1,100.00 2,840.00

$ 137,069.30 $

3,940.00 $ 141,009.30

See notes to the general purpose financial statements.
- 26 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF FEDERAL REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE "4"

AGENCY/FUNDING
Education, U.S. Department of Through Georgia Department of Education Library Services and Construction Act rrtte I - Public Library Services 1993 Carry-Over 1994 Carry-Over rrtte Ill - Interlibrary Cooperation and Resource Sharing 1995 Contract

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$

816.28 $

81628

4,000.00

4,000.00

$

49.31

49.31

$

49.31 $

4,816.28 $==4=,86==5=59=

See notes to the general purpose financial statements.

-27 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30, 1995

SCHEDULE "5"

LOCAL SOURCES Board of Education Grady County
City Government Cairo
County Government Board of Commissioners Grady
OTHER SOURCES Donations Fines and Fees Interest Earned Lost and Damaged Books Sales and Services Book Sales Photocopy Sales Miscellaneous Other

GOVERNMENTAL FUND TYPE GENERAL FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTAL

$

83,625.00

167,500.96

$ 83,625.00 167,500.96

83,625.00
5,280.50 $ 466.03
3,267.18 110.83
776.70 4,264.12
654.63 575.01

1,000.00 4,006.90

83,625.00
6,280.50 466.03
7,274.08 110.83
776.70 4,264.12
654.63 575.01

$

350,145.96 $

5,006.90 $ 355,152.86

See notes to the general purpose financial statements.

- 28 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1995

SCHEDULE "6"

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Property Services Supplies Library Books and Materials Utilities Communications and Insurance
Dues and Fees
Nonoperating Costs Building and Building Improvements Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 237,932.96 $
64,075.60 3,594.86
27,000.00 22,701.25 14,917.02 45,981.13 13,462.59 20,849.08
717.71
12,404.47 21,226.93

749.02 $
57.27
19.08 364.09 1,252.90
9.99

238,681.98 64,132.87 3,594.86 27,019.08 23,065.34 16,169.92 45,991.12 13,462.59 20,849.08 717.71

6,303.93

12,404.47 27,530.86

Total Expenditures

$ 484,863.60 $

8,756.28 $ 493,619.88

See notes to the general purpose financial statements. - 29 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1995

SCHEDULE _.,..

EXPENDITURES
Operating Costs Property Services Supp6es
Nonoperating Costs Equipment

DISTANT LEARNING

MEDIA CENTER AND
LIBRARY EQUIPMENT

TOTAL

$

364.09

31.98

703.93 $

$
2,840.00

364.09 31.98
3,543.93

Total Expenditures

$

1,100.00 $

2,840.00 $ ===3=,94::::::::::::::0.=00=

See notes to the general purpose financial statements. - 30 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30, 1995

SCHEDULE "8"

EXPENDITURES Operating Costs Professional and Technical Services Property Services
Total Expenditures

$

2,000.00

1,700.00

----- $

3,700.00

See notes to the general purpose financial statements. - 31 -

RODDENBERY MEMORIAL LIBRARY MEMBERSHIP OF LIBRARY BOARD
YEAR ENDED JUNE 30, 1995
BOARD MEMBER
ADDRESS Mr. Tom Lehman, Chairman (*) P. 0. Box 156 Cairo, Georgia 31728 Mrs. LeQuitta LeGette (*) 391 12th Avenue, N. W. Cairo, Georgia 31728 Mrs. Grace Stallings (*) P. 0. Box 119 Cairo, Georgia 31728
(*) Denotes Board Members Serving as of June 30, 1995

SCHEDULE "9"

See notes to the general purpose financial statements. - 32 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1995

SCHEDULE "1 O"

PERSONNEL

Anderson, Anderson, Boudet, Brimm, Castle, Chastain, Copeland, David, Gainous, Gandy, Griner, Griner, Groves, Harrison, Hiers, Jennette, Johnson, Joines, Kaye, Maddox, Morton, Phillips, Pope, Ray, Smith, Smith, Taylor, Vanstone, Walker, Weston, Woodfill,

Kennetha W. Shellon A
Janet R.
JohnW. Ebony E.
Nicholas R.
Brenda Catherine Dorothy N. Sheila M. Heather C. W. Heath Teresa L. Mary F. Sharon A Dorje M. Cynthia W. Jeremiah P. Alan L. Tina M. Carla Teri Drucilla S. Jino Rebecca L. WilliamD. Michael A Daaron S. Mary S. Katherine Janet A

POSITION
Computer Specialist AV/Maintenance Supervisor Assistant Director Page Page Page Library Assistant Circulation Supervisor Secretary Page Library Assistant Page/Coordinator Children's Librarian Maintenance Assistant Page Page Special Assistant Page Director Library Assistant Library Assistant Senior Library Technical Assistant Bookkeeper Page Page Page Page Page Secretary Circulation Clerk Circulation Supervisor

SALARIES

$

13,753.88 $

16,100.00

31,798.80

642.37

997.70

480.27

12,768.83

8,838.38

4,622.75

2,186.64

330.00

2,093.83

20,300.00

5,717.25

1,262.69

148.75

10,511.16

1,366.39

46,696.40

8,003.27

1,811.25

9,766.59

7,687.21

541.87

1,633.21

2,391.95

1,071.00

552.84

13,813.05

9,868.65

925.00

TRAVEL 351.95 121.46 88.10
6.51
179.25 2,602.57
139.51
105.51

$ 238,681.98 $===-=3=,5-9-4-."8"6'

See notes to the general purpose financial statements.

- 33-

SECTION II FINDINGS AND IMPROPER OR QUESTIONED COSTS

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1995
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Audit Control Number 6652-93-01
The audit report for the year ended June 30, 1994, noted that the management ofthe Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Roddenbery Memorial Library did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings, equipment and inexhaustible collections and books owned by the Library and should include, but may not be limited to, date acquired, acquisition costs, estimated replacement cost, location and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group.