1,800
~Rl
M45 -&2Jo l993 -JLf
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT RODDENBERY MEMORIAL LIBRARY
CAIRO, GEORGIA YEAR ENDED JUNE 30, 1994

RODDENBERY MEMORIAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

3

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

5

D

COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN

FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

6

E

COMBINED STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

7

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

8

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

16

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

17

FIDUCIARY FUND TYPES

I

.COMBINING BALANCE SHEET

18

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

20

K

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

21

RODDENBERY MEMORIAL LIBRARY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

I ANALYSIS OF CASH AND CASH EQUIVALENTS

2 ACCOUNTS RECEIVABLE

SCHEDULE OF REVENUE

3

STATE

4

FEDERAL

5

LOCAL AND OTHER

6 SCHEDULE OF EXPENDITURES BY OBJECT

GOVERNMENTAL FUND TYPES

7 MEMBERSHIP OF LIBRARY BOARD

8 SCHEDULEOFSALARIESANDTRAVEL

SECTION IT FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

Page
22 23
24 25
26
27
28
29

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
January 24, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Roddenbery Memorial Library Board
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exlubits A through F) of the Roddenbery Memorial Library, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility ofthe Library's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require
that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free ofmaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Library's financial statements have been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:
* The general purpose financial statements of the Library did not contain a General Fixed Assets Account Group to account for property, equipment and inexhaustible collections and books owned by the Library which should be included to conform to generally accepted accounting principles.
The aggregate effects on the general purpose financial statements of this omission have not been determined, but are believed to be material.
94ARL-42

In our opinion, except for the effects on the general purpose financial statements ofthe matter referred to in the third paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Roddenbery Memorial Library as of June 30, 1994, and the results of its operations and the cash flows of its nonexpendable trust funds for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Roddenbery Memorial Library taken as a whole. The combining statements (Exhibits G through K) and the financial schedules (Schedules I through 8), as listed in the table of contents, are presented for purposes ofadditional analysis and are not a required part ofthe general purpose financial statements ofthe Roddenbery Memorial Library. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation . to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
L~
Claude L. Vickers State Auditor
CLV:cm 94ARL-42

RODDENBERY MEMORIAL LIBRARY -I-

RODDENBERY MEMORIAL LIBRARY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30. 1994

EXHIBIT "A"

ASSETS
Cash and Cash Equivalents Accounts Receivable

GOVERNMENTAL FUND TYPES

----------------------------

SPECIAL

GENERAL

REVENUE

FUND

FUND

------------- -------------

FIDUCIARY
FUND TYPES
------------TRUST AND
AGENCY FUNDS
-------------

TOTAL
(Memorandum Only)
-------------

$ 102,204.12 $ 2,564.47 $ 111,821.11 $ 216,589.70

420.00

333.72

752.82

1,506.54

------------- ------------- ------------- -------------

Total Assets

$ 102,624.12 $ 2,898.19 $ 112,573.93 $ 218,096.24
=-------==-=- --=--=---=--- -----=---==-= =============

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Deferred Revenue Funds Held for Others
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Endowment Corpus Unreserved Designated for Library Courtyard Undesignated
Total Fund Equity

$ 12,531.04 $

58.19 $

420.00 $ 13,009.23

2,840.00

2,840.00

7,793.96

7,793.96

------------- ------------- ------------- -------------

$ 12,531.04 $ 2,898.19 $ 8,213.96 $ 23,643.19
------------- ------------- ------------- -------------

$ 13,737.11 $ 13,737.11

$ 3,667.81

3,667.81

86,425.27 $

0.00

90,622.86 177,048.13

------------- ------------- ------------- -------------

$ 90,093.08 $

0.00 $ 104,359.97 $ 194,453.05

------------- ------------- ------------- -------------

Total Liabilities and Fund Equity $ 102,624.12$ 2,898.19$ 112,573.93 $ 218,096.24
============= ============= ============= =============

The notes to the general purpose financial statements are an integral part of this statement~ - 2-

RDDDENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1994

EXHIBIT "B"

GOVERNMENTAL FUND TYPES

-------------------------------------------

GENERAL

SPECIAL REVENUE

FUND

FUND

TOTAL

FIDI.K:IARY
FUND TYPE ------------EXPENDABLE TRUST FUNDS

TOTAL (Memorand11n
Only)

REVENUES

State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES

$ 104,0B3.24 $ 32,160.00$ 136,243.24

$ 136,243.24

9,171.25

9,171.25

9,171.25

339,355.37

339,355.37 $ 4,477.75 343,833.12

------------- ------------- ------------- ------------- -------------

$ 443,438.61 $ 41,331.25 $ 484,769.86$ 4,477.75$ 489,247.61
------------- ------------- ------------- ------------- -------------

Current Program Services Technical Services Circulation Adninistration Maintenance and Operations

$ 101,341.70$ 5,171.25 $ 106,512.95$

0.00 $ 106,512.95

17,032.32

17,032.32

17,032.32

64,898.39

64,898.39

64,898.39

157,856.47

157,856.47

157,856.47

91,860.66 36,160.00 128,020.66

128,020.66

------------- ------------- ------------- ------------- -------------

Total Expenditures

$ 432,989.54$ 41,331.25 $ 474,320.79$

0.00 $ 474,320.79

------------- ------------- ------------- ------------- -------------

Excess of Revenues over (under) Expenditures $ 10,449.07 $

0.00 $ 10,449.07$ 4,477.75$ 14,926.82

FUND BALANCE JULY 1

79,644.01

0.00

79,644.01

84,964.64 164,608.65

FUND BALANCE JUNE 30

$ 90,093.08$

0.00 $ 90,093.08$ 89,442.39$ 179,535.47

========= ========= =======z==== ============ =============

The notes to the general purpose financial statements are an integral part of this statement. - 3-

RODDENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ACTUAL AND BUDGET - GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1994

EXHIBIT "C"

REVENUES
State Funds Federal Funds Local and Other Funds
Total Revenues
EXPENDITURES
Current Program Services Technical Services Circulation Administration Maintenance and Operations
Total Expenditures
Excess of Revenues over (under) Expenditures FUND BALANCE JULY 1, 1993
FUND BALANCE JUNE 30, 1994

ACTUAL PER
EXHIBIT "B"

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

$ 136,243.24 $ 110,069.20 $ 26,174.04

9,171.25

5,150.00

4,021.25

339,355.37 334,500.00

4,855.37

------------- ------------- -------------

$ 484,769.86 $ 449,719.20 $ 35,050.66
------------- ------------- -------------

$ 106,512.95 $ 108,170.28 $ 1,657.33

17,032.32

14,548.00

-2,484.32

64,898.39

63,470.00

-1,428.39

157,856.47

188,555.20

30,698.73

128,020.66

77,482.00

-50,538.66

------------- ------------- -------------

$ 474,320.79 $ 452,225.48 $ -22,095.31
------------- ------------- -------------

$ 10,449.07 $ -2,506.28 $ 12,955.35

79,644.01

92,179.36 -12,535.35

------------- ------------- -------------

$ 90,093.08$ 89,673.08$

420.00

---------===- ============= -----=-=-==--

The notes to the general purpose financial statements are an integral part of this statement:
- 5-

ROODENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF REVENUES. EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1994

EXHIBIT "D"

OPERATING REVENUES None Recorded
OPERATING EXPENSES Current Library Books and Materials Operating Income (Loss)
NONOPERATING REVENUES Interest Earned
FUND BALANCE JULY 1
FUND BALANCE JUNE 30

ENDOWMENT FUNDS

R. HARRIS JEFFERSON NATURE BOOK
FUND

LILLA RODDENBERY MEMORIAL
FUND

EDWARD A. WIGHT
MEMORIAL FUND

TOTAL (Memorandum
Only)

$

0.00 $

0.00 $

0.00 $

0.00

$

0.00 $

607.82 $

0.00 $

607.82

$

0.00 $

-607.82 $

0.00 $

-607.82

$

31.33 $

325.70 $

196.0B $

553.11

$

785.76 $ 8,513.20$ 5,673.33 $ 14,972.29

$

817.09 $ 8,231.08 $ 5,869.41 $ 14,917.58

===---------- -=----------- ---------==-- --=--=--=-=~-

The notes to the general purpose financial statements are an integral part of this statement:
- 6-

RODDENBERY MEMORIAL LIBRARY COMBINED STATEMENT OF CASH FLOWS FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS
YEAR ENDED JUNE 30, 1994

EXHIBIT "E"

Cash Flows from Operating Activities: Cash Paid for Library Books and Materials
Cash Flows from Investing Activities: Interest Received
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - July 1

ENDOWMENT FUNDS

-------------------------------------------

R. HARRIS

LILLA

EDWARD A.

JEFFERSON RODDENBERY

WIGHT

NATURE BOOK MEMORIAL

MEMORIAL

FUND

FUND

FUND

TOTAL

------------- ------------- ------------- -------------

$

0.00 $

-607.82 $

0.00 $

-607.82

------------- ------------- ------------- -------------

$

31.33 $

325.70 $

196.08 $

553.11

------------- ------------- ------------- -------------

$

31.33 $

-282.12 $

196.08 $

-54.71

------------- ------------- ------------- -------------

$

785.76 $ 8,513.20 $ 5,673.33 $ 14,972.29

------------- ------------- ------------- -------------

Cash and Cash Equivalents - June 30

$

817.09 $ 8,231.08 $ 5,869.41 $ 14,917.58

============= ============= ============= =============

The notes to the general purpose financial statements are an integral part of this statemenf.
- 7-

RODDENBERY MEMORIAL LIBRARY

EXIDBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Roddenbeiy Memorial Library operates pursuant to Official Code ofGeorgia Annotated Sections 20-5-40 through 20-5-59 to provide public library services with costs shared by participating local governmental agencies and grants from the State ofGeorgia. With the exception ofthe departure from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Library have been prepared in conformity with generally accepted accounting principles as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.
The more significant ofthe Library's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification ofGovernmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". Based upon the application of the above criteria, the Roddenbery Memorial Library is determined to be a joint venture.
The Library Board consists of three members; one member appointed by the City of Cairo, one member appointed by the Grady County Board of Commissioners and, one member appointed by the Grady County Board of Education. The Board is without authority to determine the amount of its funding, except by submission ofbudget requests to local governmental units from which the Library receives support and to the State ofGeorgia for State and Federal funding. Membership in the Library and participation in library services is at the discretion of each participating governmental agency. The Board has the power to designate management, the power to retain unreserved fund balances oflocal funds for continued operations and is the lowest level ofoversight responsibility for the Library's operations.
The Roddenbery Memorial Library is located in Cairo, Georgia, and serves Grady County.
FUND ACCOUNTING
The Library uses funds to report on its financial position and the results ofits operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets which includes the Library's inexhaustible collections and books, are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Library. To confonn to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost ofassets acquired by governmental fund types.
- 8-

RODDENBERY :MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The general purpose financial statements account for all State, Federal, Local and Other funds under control ofthe Library, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
GOVERNMENTAL FUND TYPES - used to account for all or most of the Library's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Library except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a Library.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The primary type of special revenue fund consists of proceeds received from State and Federal sources to accomplish specific objectives and are required to be accounted for separately.
FIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:
NONEXPENDABLE TRUST FUNDS R. Harris Jefferson Nature Book Fund - the fund used to account for an endowment ofwhich the corpus (principal) is to be invested and preserved intact with the resultant income to be used to purchase books relating to activities enjoyed by the Boy Scouts.
Lilla Roddenbery Memorial Fund - the fund used to account for an endowment of which the corpus (principal) is to be invested and preserved intact with the resultant income to be used to purchase books with a religious or educational content.
Edward A. Wight Memorial Fund - the fund used to account for an endowment of which the corpus (principal) is to be invested and preserved intact with the resultant income to be used to maintain a garden or patio area designated to the memory ofEdward A. Wight.
EXPENDABLE TRUST FUNDS Roddenbery Memorial Library Building Maintenance Trust Fund - the fund used for maintenance and repair of the Library and equipment at the discretion of the Board.
Roddenbery Memorial Library Fund - the fund used for the enhancement and improvement of the Library at the discretion of the Board.
AGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals.
- 9-

RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable trust funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities are generally included on the balance sheet. Operating statements of these funds present increases (i.e., revenues) and decreases (i.e., expenditures) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
All nonexpendable trust funds are accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation ofthese funds are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Agency funds are purely custodial in nature and do not involve measurement of results of operations.
Governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe tnm$8ction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
The accrual basis of accounting as required by generally accepted accounting principles is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
Roddenbery Memorial Library has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when
- 10 -

RODDENBERY :MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS

JUNE 30, 1994

Note I: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
the Librmy administration prepares and submits a proposed budget to the Board for approval. After approval of the proposed budget by the Board, copies are sent to all local funding agencies. After funding approval is received from all local funding agencies, the Board will make any necessary adjustments and adopt the budget. This final budget is then submitted to the Georgia Department of Education, Division of Public Library Services, as a part of the Library's Annual Application for State Aid.
The Librmy prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit, savings accounts and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Library to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist ofgrant reimbursements due from Federal, or State grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue r-ecognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
COMPENSATED ABSENCES
Compensated absences represent obligations of the Library relating to employees' rights to receive compensation for future absences based upon services already rendered. This obligation relates only to vesting accumulating leave in which payment is probable and can be reasonably estimated. No liability has been recorded in the individual funds for the current portion of this obligation as this amount is deemed immaterial to the general purpose financial statements.
Additionally, the dollar value of accumulated compensated absences at June 30, which will be payable from future resources has not been recorded in the General Long-Term Debt Account Group as this liability is also deemed to be immaterial to the fair presentation of these financial statements.
INTERFUND TRANSACTIONS
The Library has the following type of interfund transaction:

- 11 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note I: Silly{MARY OF SIGNIFICANT ACCOUNTING POLICIES
Reimbursements ofexpenditures/expenses initially made from a fund that are properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions ofexpenditures/expenses in the fund that is reimbursed.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations or cash flows in conformity with generally accepted accounting principles, nor is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation ofthis data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days.a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount ofnot less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists ofany one of or any combination ofthe following:
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations ofthe United States or ofthe State of Georgia,
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations ofthe counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and

- 12 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note 2: DEPOSITS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Banlc, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $220,682.07. The bank balances were entirely covered by Federal depository insurance.

Note 3: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Library had encumbrances in the amount of$2,840.00 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Program. The Georgia Department ofEducation has funding available to the Library in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by the Lottery Program as follows:

Media Center and Lib:ary Equipment

$ 2,840.00

The amounts described in this note are not reflected in the general purpose financial statements.

Note 4: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Library believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 5: ACCUMULATED EMPLOYEES LEAVE

The Library's professional and nonprofessional employees working at least 20 hours per week earn vacation leave according to their length of service ranging from 4 to 14 hours per month. Professionals and nonprofessionals may accumulate up to 120 and 80 hours, respectively. Employees are paid, at their current rate of pay, for one half of all unused accumulated vacation leave upon retirement or termination of employment. See Note 1- Compensated Absences

- 13 -

RODDENBERY MEMORIAL LIBRARY

EXHIBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note 6: RETIREMENT PLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION All full-time librarians and clerical personnel employed by regional and county libraries are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).
TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years of service, regardless of age, or after 10 years of service and attainment of age 60. A member 1s eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number ofyears of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include disability and death benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employee contributions occurs, but the member's contributions are refunded with interest.
The Library's payroll for employees covered by TRS for the year ended June 30, 1994, was $188,457.47~ total payroll was $224,299.88.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Library who are covered by TRS are required to pay 6% of their gross earnings to TRS. The Library makes monthly employer contributions to TRS at rates adopted by the TRS Board ofTrustees as advised by their independent actuary. At June 30, 1994, the TRS Library employer contribution rate was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1994 amounted to $33,565.15, ofwhich $22,257.13 was made by the Library and $11,308.02 was made by employees. These contributions represented 11.81% (Library) and 6% (employees) of covered payroll.

- 14 -

RODDENBERY MEMORIAL LIBRARY

EXIIlBIT "F"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30, 1994

Note 6: RETIREMENT PLANS

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12,821,722,000.00

Unfunded pension benefit obligation

$ 1,090 292,000.00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1994, were $521,550,000.00. The Library's contribution for the year ended June 30, 1994, of $22,257.13 was actuarially determined and represented .0043% oftotal contributions made by all participating employers.

Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

Note 7: SURETY BONDS

The Library Director, Mr. Alan L. Kaye, is bonded in the amount of $20,000.00 with the Utica Insurance Company, Atlanta, Georgia, their Bond No. CPP-1745139, on which premium was paid through February 22, 1995.

- 15 -

RODDENBERY MEMORIAL LIBRARY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30. 1994

EXHIBIT "G"

ASSETS Cash and Cash Equivalents Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Deferred Revenue
Total Liabilities FUND EQUITY
Fund Balances Unreserved Undesignated
Total Liabilities and Fund Equity

LOTTERY PROGRAM

LIBRARY SERVICES
AND
CONSTRUCTION ACT
TITLE I PUBLIC LIBRARY SERVICES

TOTAL

$

2,840.00

$

$ 333.72

2,840.00 333.72

$ 2,840.00$

333.72 $ 3,173.72

$

275.53 $

275.53

58.19

58.19

$

2,840.00

2,840.00

------------- ---------------- -------------

$ 2,840.00 $

333.72 $ 3,173.72

0.00

0.00

0.00

$ 2,840.00$

333.72 $ 3,173.72

==z========== ================ =============

See notes to the general purpose financial statements. - 16 -

ROOOENBERY MEMORIAL LIBRARY COMBINING STATEMENT OF REVENUES, EXPENDITURES ANO CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30. 1994

EXHIBIT "H"

REVENUES
State Funds Federal Funds
Total Revenues EXPENDITURES
Current Program Services Maintenance and Operations
Total Expenditures
Excess of Revenues over (under) Expenditures FUND BALANCE JULY 1
FUND BALANCE JUNE 30

LOTTERY PROGRAM

LIBRARY SERVICES ANO
CONSTRUCTION ACT
TITLE I PUBLIC
LIBRARY SERVICES

TOTAL

$ 32,160.00

$ 32,160.00

$

9,171.25

9,171.25

------------- ---------------- -------------

$ 32,160.00 $

9,171.25 $ 41,331.25

------------- ---------------- -------------

$

5,171.25 $ 5,171.25

$ 32,160.00

4,000.00

36,160.00

------------- ---------------- -------------

$ 32,160.00 $

9,171.25 $ 41,331.25

------------- ---------------- -------------

$

0.00 $

0.00 $

0.00

0.00

0.00

0.00

------------- ---------------- -------------

$

0.00 $

0.00 $

0.00

============= ================ =============

See notes to the general purpose financial statements. - 17 -

RODDENBERY MEMORIAL LIBRARY COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30. 1994

ASSETS Cash and Cash Equivalents Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Accounts Payable Funds Held for Others
Total Liabilities FUND EQUITY
Fund Balances Reserved For Endowment Corpus Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

NONEXPENDABLE TRUST FUNDS

R. HARRIS JEFFERSON NATURE BOOK
FUND

LILLA RODDEN BERY MEMORIAL
FUND

EDWARD A. WIGHT
MEMORIAL FUND

$

817.09 $ 8,231.08 $ 5,869.41

$

817.09 $ 8,231.08 $ 5,869.41

============= ============= =============

$

737.11 $

8,000.00 $

5,000.00

79.98

231.08

869.41

------------- ------------- -------------

$

817.09 $ 8,231.08 $ 5,869.41

------------- ------------- -------------

$

817.09$

8,231.08 $

5,869.41

============= ============= =============

See notes to the general purpose financial statements. - 18 -

EXHIBIT "I"

EXPENDABLE TRUST FUNDS

RODDEN BERY MEMORIAL LIBRARY BUILDING MAINTENANCE TRUST FUND

RODDENBERY MEMORIAL LIBRARY
FUND

AGENCY FUNDS

TOTAL

$ 18,291.42 $ 70,398.15$ 752.82

8,213.96$ 111,821.11 752.82

$ 18,291.42 $ 71,150.97 $ 8,213.96$ 112,573.93
============= ============= ============= =============

$

420.00 $

420.00

7,793.96

7,793.96

$

8,213.96$

8,213.96

$ 18,291.42 $ 71,150.97 $ 18,291.42 $ 71,150.97

$ 13,737.11 90,622.86
$ 104,359.97

$ 18,291.42 $ 71,150.97 $ 8,213.96$ 112,573.93
============= ============= ============= =========-===

- 19 -

ROODENBERY MEMORIAL LIBRARY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30, 1994

EXHIBIT "J"

REVENUES Local and Other Funds
EXPENDITURES None Recorded
Excess of Revenues over (under) Expenditures FUND BALANCE JULY 1
FUND BALANCE JUNE 30

RODDEN BERY MEMORIAL
LIBRARY BUILDING MAINTENANCE TRUST FUND

RODDENBERY MEMORIAL LIBRARY
FUND

TOTAL

$

626.44 $ 3,851.31 $ 4,477.75

$

0.00 $

0.00 $

0.00

$

626.44 $ 3,851.31 $ 4,477.75

17,664.98

67,299.66

84,964.64

$ 18,291.42 $ 71,150.97 $ 89,442.39
============= ============= =============

See notes to the general purpose financial statements. - 20 -

RODDENBERY MEMORIAL LIBRARY COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30. 1994

EXHIBIT "K"

-CO--M-P-U-T-ER---U-S-ER---G-R-O-U-P
ASSETS Cash
LIABILITIES Funds Held for Others
C-O-M--M-U-N-IT-Y---G-IR-L-S---P-R-O-JE-C--T
ASSETS Cash
LIABILITIES Funds Held for Others
-FR--IE-N-D-S---O-F--TH-E---L-IB-R-A-R-Y-
ASSETS Cash
LIABILITIES Accounts Parable Funds Held or Others
Total Liabilities
-LI-T-E-R-A-C-Y---P-R-O-JE-C--T
ASSETS Cash
LIABILITIES Funds Held for Others
T-O-T-A--LS------A-G-EN-C-Y---F-U-N-D-S
ASSETS Cash
LIABILITIES Accounts Pafable Funds Held or Others

BALANCE

BALANCE

J-U-L-Y---1-,--1-9-9-3- ---A-D-D-I-T-IO-N--S-- --D-E-D-U-C-T-IO-N--S-- -JU-N-E---3-0-,--1-9-9-4

$========2=2=3=.9=1= $========0==.0=0 $========2=2=3=.9=1= $==========0=.0=0=

$

223.91

--2:==z:=

$

0.00

==--

$

223.91

===zzs=

$==========0=.-0==0

$======4=,3=4==7=.8==0 $========1=4=9=.=7=2 $==========0=.0==0 $======4=,4=9==7=.5=2=

$======4=,3==4=7=.8==0

$========1=4=9=.7==2

$==========0=.0==0

$ =====

4,497.52
=======

$======3=,7==5=6=.6==7 $======5=,3==4=0=.4==6 $======5=,3=8==0=.6=9= $======3=,7==1=6=.4==4

$

420.00

$

420.00

$------3-,7-5--6-.6--7 ------4-,9--2-0-.4--6 $------5-,3--8-0-.6--9 ------3-,2--9-6-.4--4

$======3=,7==5=6=.6==7 $======5=,3==4=0=.4==6 $======5=,3==8=0=.6=9= $======3=,7==1=6=.4==4

$========7=1=1=.8=9= $==========0=.0=0= $========7=1=1=.8==9 $==========0=.0==0 $========7=1=1=.8==9 $==========0=.0==0 $========7=1=1=.8==9 $==========0=.0==0

$======9=,0=4==0=.2=7= $-----=5-,=49--0=.1-8- $======6=,3=1==6=.4=9= $=-=--8-,-2-1--3-.=96-

$

420.00

$

420.00

$

9,040.27
-------------

------5-,0--7-0-.1--8

$

6,316.49
-------------

------7-,7--9-3-.9--6

$======9=,0=4==0=.2=7= $======5=,4=9==0=.1=8= $======6=,3=1==6=.4=9= $======8=,2==1=3=.9==6

See notes to the general purpose financial statements. - 21 -

RODDENBERY MEMORIAL LIBRARY ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30. 1994

SCHEDULE "l"

NONINTEREST BEARING ACCOUNTS

Cairo Banking Company, Cairo, Georgia

INTEREST BEARING ACCOUNTS

Cairo Banking Company, Cairo, Georgia
N.O.W. Account (2.8%) Certificate of Deposit No. 130522630 Passbook Savings Accounts (3.25%)

(3.75%)

Citizens Bank, Cairo, Georgia
Certificate of Deposit No. 3430 (4.0%)

First Federal Savings and Loan, Cairo, Georgia
Passbook Savings Account (3.5%)

First National Bank of Grady County, Cairo, Georgia
N.O.W. Account (2.6%) Certificate of Deposit No. 29648 (4.0%) Passbook Savings Account (3.25%)

OTHER

Petty Cash

$

600.79

$ 71,783.76 737 .11
22,681.74

8,000.00

18,291.42

3,716.44 69,388.42 21,365.02

215,963.91

25.00 $ 216,589.70

See notes to the general purpose financial statements. - 22 -

RODDENBERY MEMORIAL LIBRARY ACCOUNTS RECEIVABLE JUNE 30. 1994

SCHEDULE "2"

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

FIDUCIARY FUND TYPE
------------EXPENDABLE TRUST FUNDS

TOTAL

Education, Georgia Department of Federal Program Library Services and Construction Act Title I - Public Library Services

Various Sources

Interest Earned

Other

$

$ 420.00

333.72
$

$ 752.82

333.72
752.82 420.00

$

420.00 $

333.72 $

752.82 $ 1,506.54

============= ============= ============= =============

See notes to the general purpose financial statements. - 23 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1 1994

SCHEDULE "3"

AGENCY/FUNDING
GRANTS Educat;on, Georg;a Department of Public Librar;es Salaries and Travel Library Mater;als Maintenance and Operat;ons Lottery Program Media Center and L;brary Equipment

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE FUND

TOTAL

$ 80,439.24 11,822.00 11,822.00

$ 80,439.24 11,822.00 11,822.00

$ 32,160.00

32,160.00

$ 104,083.24 $ 32,160.00$ 136,243.24
============= ==--=-=------ ==---------=-

See notes to the general purpose financial statements. - 24 -

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF FEDERAL REVENUE YEAR ENDED JUNE 30. 1994
AGENCY/FUNDING Education, U. S. Department of Through Georgia Department of Education Library Services and Construction Act Title I - Public Library Services

SCHEDULE "4"
GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ 9,171.25
=============

See notes to the general purpose financial statements. - 25 -

RODOENBERY MEMORIAL LIBRARY SCHEDULE OF LOCAL ANO OTHER REVENUE
YEAR ENDED JUNE 30. 1994

SCHEDULE "5"

LOCAL SOURCES Board of Education Grady County
City Government Cairo
County Government Board of Commissioners Grady
OTHER SOURCES Donations Fines and Fees Interest Earned Lost and Damaged Books Sales and Services Photocopy Sales Library Assets Miscellaneous Other

GOVERNMENTAL
FUND TYPE
------------GENERAL
FUND
-------------

FIDUCIARY
FUND TYPE
-------------
EXPENDABLE
TRUST FUNDS
-------------

TOTAL
-------------

$ 79,466.56 158,838.00

$ 79,466.56 158,838.00

79,466.52

79,466.52

9,766.51 $ 481.48
2,623.92 191. 00

1,100.00 3,377.75

10,866.51 481.48
6,001.67 191. 00

2,361.22
2,880.08
2,699.75 580.33
-------------

-------------

2,361.22
2,880.08
2,699.75 580.33
-------------

$ 339,355.37 $ 4,477.75$ 343,833.12
============= ============= =============

See notes to the general purpose financial statements. - 26 -

ROOOENBERY MEMORIAL LIBRARY SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1994

SCHEDULE "6"

EXPENDITURES
------------
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Property Services Supplies Library Books and Materials Utilities Communications and Insurance Other Expenditures
Nonoperating Costs Equipment
Total Expenditures

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

------------- ------------- -------------

$ 222,515.75 $ 60,834.83 4,248.65 4.41 22,586.78 13,692.66 46,871.44 14,741.63 21,031.98 1,147.08

1,784.13 $ 350.06
394.02 1,750.00 4,040.65
844.39

224,299.88 61,184.89 4,248.65
398.43 24,336.78 17,733.31 47,715.83 14,741.63 21,031.98 1,147.08

25,314.33

32,168.00

57,482.33

------------- ------------- -------------

$ 432,989.54 $ 41,331.25$ 474,320.79

See notes to the general purpose financial statements. - 27 -

ROODENBERY MEMORIAL LIBRARY MEMBERSHIP OF LIBRARY BOARD
YEAR ENDED JUNE 30, 1994
BOARD MEMBER ADDRESS
Mr. Tom Lehman, Chairman(*) P. 0. Box 156 Cairo, Georgia 31728 Mrs. LeQuitta LeGette (*) 391 12th Avenue, N. W. Cairo, Georgia 31728 Mrs. Grace Stallings(*) P. 0. Box 119 Cairo, Georgia 31728
(*) Denotes Board Members Serving as of June 30, 1994

SCHEDULE "7"

See notes to the general purpose financial statements. - 28 -

PERSONNEL
Anderson, Anderson, Boudet, Brimm, Brinkley, Brookins, Copeland, Flowers, Gainous, Gomez, Griner, Groves, Harrison, Hiers, Johnson, Kaye, Lee, Maddox, Owens, Phi 11 ips, Pope, Rouse, Smith, Smith, Taylor, Taylor, Vanstone, Walden, Walker, Weston,

RODDENBERY MEMORIAL LIBRARY SCHEDULE OF SALARIES AND-TRAVEL
YEAR ENDED JUNE 30, 1994

SCHEDULE "8"

Kennetha W. Shellon A. Janet R. John W. Darrell K. Raymond A. Brenda Henry L. Dorothy N. Elizabeth W. Heath Teresa L. Mary F. Sharon A. Cynthia W. Alan L. Marcus A. Tina M. James E. Teri Druci 11 a S. Angeli a L. Rebecca L. Wil 1iam D. D. Gregory
Michael A. Daaron S. Myra J. Mary S. Katherine

POSITION

SALARIES

TRAVEL

Computer Specialist

$

AV/Maintenance Supervisor

Assistant Director

Page

Library Assistant

Page

Library Assistant

Page

Secretary

Library Technical Assistant

Page/Coordinator

Children's Librarian

Maintenance Assistant

Page

Special Assistant

Director

Page

Library Assistant

Page

Senior Library Technical Assistant

Bookkeeper

Page

Page

Page

Page

Page

Page

Registration Clerk

Secretary

Circulation Clerk

9,123.15 $ 15,300.00 29,398.80
159.38 28.88 722. 70 12,089.39 698.05 7,388.85
3,359.95 3,257.65 19,200.00 5,041.87 1,113.52 9,595.43 43,327.20 1,185.29 10,404.45
710.70 8,896.50 9,596.09
887.70 2,318.80
850.01 1,034.90 2,623.50 2,574.00 8,450.01 5,639.65 9,323.46

502.20 56.96 295.68
21.10 64.07 127.45 153.14 2,858.48 4.41 26.67
138.49

$ 224,299.88$ 4,248.65

See notes to the general purpose financial statements. - 29 -

SECTION IT FINDINGS AND IMPROPER OR QUESTIONED COSTS

RODDENBERY :MEMORIAL LIBRARY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Audit Control Number 6652-93-01
The audit report for the year ended June 30, 1993, noted that the management of the Roddenbery Memorial Library had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Roddenbery Memorial Library did not establish a general fixed assets account group within the formal accounting records. This condition results in the general purpose financial statements of the Library being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Library to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings, equipment, and inexhaustible collections and books owned by the Library and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
Note: The Roddenbery Memorial Library was provided an opportunity to include pertinent comments from the Library's management concerning these audit findings, conclusions and recommendations. The Library has elected not to provide comments for inclusion in this report.