Macon State College, Macon, Georgia, report on review of the financial statements for the fiscal year ended June 30, 2004

STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
MACON STATE COLLEGE
MACON, GEORGIA REPORT ON REVIEW OF THE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2004
Russell W. Hinton State Auditor

MACON STATE COLLEGE - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

REQUIRED SUPPLEMENTARY INFORMATION

MANAGEMENT'S DISCUSSION AND ANALYSIS

BASIC FINANCIAL STATEMENTS

EXHIBITS

A STATEMENT OF NET ASSETS

3

B STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS

4

C STATEMENT OF CASH FLOWS

5

D NOTES TO THE FINANCIAL STATEMENTS

6

SUPPLEMENTARY INFORMATION

SCHEDULES

1 SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO

BUDGET - (NON-GAAP BASIS)

RESIDENT INSTRUCTION

27

2 RECONCILIATION OF SALARIES AND TRAVEL

29

SECTION II CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

Russell W. Hinton
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
September 24, 2004

Honorable Sonny Perdue, Governor Members of the General Assembly of Georgia Members of the Board of Regents of the University System of Georgia
and Honorable David Bell, President Macon State College
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF BASIC FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have reviewed the accompanying basic financial statements of Macon State College, an organizational unit ofthe State of Georgia, and its' aggregate discretely presented component units, as of and for the year ended June 30, 2004, as listed in the table of contents, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. We did not review the financial statements of Macon State College's discretely presented component units. Those financial statements were audited by other auditors whose report thereon has been furnished to us and the results ofour review expressed herein, insofar as it relates to the amounts included for Macon State College Foundation, Inc. is based solely upon the report of the other auditors. All information included in these financial statements is the representation of the management of Macon State College.
A review consists principally of inquiries of Macon State College personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with auditing standards generally accepted in the United States ofAmerica, the objective ofwhich is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.
Based on our review and the report of other auditors discussed above, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with accounting principles generally accepted in the United States of America.
04ARL-66

As discussed in Note 1, the College adopted the provisions of the Governmental Accounting Standards Board, Statement Number 39, Determining Whether Certain Organizations are Component Units during the year ended June 30, 2004.
Management's Discussion and Analysis is not a required part ofthe basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We and other auditors have applied certain limited procedures, which consisted principally of inquiries ofmanagement regarding the methods ofmeasurement and presentation of this supplementary information, and we are not aware of any material modifications that should be made thereto.
Our review was made for the purpose of expressing limited assurance that there are no material modifications that should be made to the financial statements in order for them to be in conformity with accounting principles generally accepted in the United States ofAmerica. The accompanying supplementary information (Schedules I and 2) is presented for additional analysis purposes. Such information has been subjected to the inquiries and analytical procedures applied in the review ofthe financial statements, and we are not aware ofany material modifications that should be made to such data.
Respectfully submitted,
~-~
Ru sell W. Hinton State Auditor
RWH:as 04ARL-66

REQUIRED SUPPLEMENTARY INFORMATION

MACON STATE COLLEGE Management's Discussion and Analysis

Introduction

Macon State College is one of the 34 institutions of the University System of Georgia. Since its inception, the College has grown and expanded in many areas. Initially offering two-year transfer programs, career programs, and one-year certificates, the College received approval from the Board of Regents in October 1996 to begin offering baccalaureate programs in Information Technology, Health Services Administration, and Health Information Management. With the addition of other baccalaureate programs the College has further expanded its level of programming and service to the region.

The College's main campus, located in Macon, Georgia, is complemented by the new Warner Robins Center in Warner Robins, Georgia. Enrollment at the College has increased well over 50% since the mission change in 1996. Enrollment for Fall 2003 continued to increase with a total enrollment of over 5,400 students. The continued emphasis on its focused mission and its professionally oriented baccalaureate degrees has positioned the College to continue as a major economic driver in the central Georgia region. The institution continues to grow as shown by the enrollment numbers that follow:

Faculty

Students

FY2004 FY2003 FY2002

166

5,403

159

4,991

118

4,485

Overview ofthe Financial Statements and Financial Analysis

Macon State College is proud to present its financial statements for fiscal year 2004. The emphasis of discussions about these statements will be on current year data. There are three financial statements presented: the Statement of Net Assets; the Statement of Revenues, Expenses and Changes in Net Assets; and, the Statement of Cash Flows. This discussion and analysis of the College's financial statements provides an overview of its financial activities for the year. Comparative data is provided for fiscal year 2003 and fiscal year 2004.

Statement ofNet Assets

The Statement of Net Assets presents the assets, liabilities, and net assets of the College as of the end of the fiscal year. The Statement of Net Assets is a point of time financial statement. The purpose of the Statement of Net Assets is to present to the readers of the financial statements a fiscal snapshot of Macon State College. The Statement of Net Assets presents end-of-year data concerning Assets (current and noncurrent), Liabilities (current and noncurrent), and Net Assets (Assets minus Liabilities). The difference between current and noncurrent assets will be discussed in the Notes to the Financial Statements.

- 1-

From the data presented, readers of the Statement of Net Assets are able to determine the assets available to continue the operations of the institution. They are also able to determine how much the institution owes vendors.

Finally, the Statement of Net Assets provides a picture of the net assets (assets minus liabilities) and their availability for expenditure by the institution. Net assets are divided into three major categories. The first category, invested in capital assets, net of debt, provides the institution's equity in property, plant and equipment owned by the institution. The next asset category is restricted net assets, expendable. Expendable restricted net assets are available for expenditure by the institution but must be spent for purposes as determined by donors and/or external entities that have placed time or purpose restrictions on the use of the assets. The final category is unrestricted net assets. Unrestricted net assets are available to the institution for any lawful purpose of the institution.

Statement of Net Assets, Condensed (thousands of dollars)

June 30. 2004

June 30. 2003

Assets Current Assets Capital Assets, Net Other Assets

$

6,823

$

5,129

26,844

21,253

1118

1 015

Total Assets

$_ _-=-34.:.:i.,7.:..=8=-5

$_ _.=,.27"-"'.3:..a;9-=-7

Liabilities Current Liabilities Noncurrent Liabilities

$

3,695

$

2,573

343

356

Total Liabilities

$_ _ _4~,0~3~8

$_ _~2=.9~2~9

Net Assets

Invested in Capital Assets, Net of Debt

$

26,844

$

21,253

Restricted - Expendable

1,121

1,077

Restricted - Capital Projects

54

Unrestricted

2.728

2,138

Total Net Assets

$====30-7==4===7

$====24::!c,4===6==8

The total assets of the institution increased by approximately $7,388,000. A review of the Statement of Net Assets will reveal that the increase was primarily due to the increase in investment in plant less accumulated depreciation. The Georgia State Financing and Investment Commission transferred title to the Warner Robins Campus to Macon State College which accounted for approximately $5,305,040 of the increase. The consumption of assets follows the institutional philosophy to use available resources to acquire and improve all areas of the institution to better serve the instruction, research and public service missions of the institution.

-11-

The total liabilities for the year increased by approximately $1,109,000. This increase was due to an increase in Funds Held for Others and an increase in other liabilities. Other liabilities is comprised of payments by students which have not yet been applied to their future semester. The combination of the increase in total assets of $7,388,000 and the increase in total liabilities of $1,109,000 yields an increase in total net assets of$6,279,000. The increase in total net assets is primarily in the category of invested in capital assets, net of debt.

Statement ofRevenues, Expenses and Changes in Net Assets

Changes in total net assets as presented on the Statement of Net Assets are based on the activity presented in the Statement of Revenues, Expenses and Changes in Net Assets. The purpose of the statement is to present the revenues received by the institution, both operating and nonoperating, and the expenses paid by the institution, operating and nonoperating, and any other revenues, expenses, gains and losses received or spent by the institution. Generally speaking operating revenues are received for providing goods and services to the various customers and constituencies of the institution. Operating expenses are those expenses paid to acquire or produce the goods and services provided in return for the operating revenues, and to carry out the mission of the institution. Nonoperating revenues are revenues received for which goods and services are not provided. For example state appropriations are nonoperating because they are provided by the Legislature to the institution without the Legislature directly receiving commensurate goods and services for those revenues.
Statement of Revenues, Expenses and Changes in Net Assets, Condensed (thousands of dollars)

June 30. 2004

June 30. 2003

Operating Revenues Operating Expenses
Operating Loss
Nonoperating Revenues and Expenses

$

16,073

$

13,658

33 744

31,243

$

-17,671

$

-17,585

17.865

16.913

Income (Loss) Before Other Revenues,

Expenses, Gains or Losses

$

194

$

-672

Other Revenues, Expenses, Gains or Losses
Increase (Decrease) in Net Assets Net Assets at Beginning of Year, as
Originally Reported Prior Period Adjustment

6.085 $_ _ _6~2~7~9

$

24,468

$_ _ _-6~7_2

$

24,302

838

Net Assets at Beginning of Year Restated
Net Assets at End of Year

$_ _=24-'-"-.4"""-'6=-8 $====30='="7===4==7

$_ _=25~,~14~0 $====24""",4='=6==8

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The Statement of Revenues, Expenses and Changes in Net Assets reflects a positive year with an increase in the net assets at the end of the year. Some highlights of the information presented on the Statement of Revenues, Expenses and Changes in Net Assets are as follows:
Revenue By Source (thousands of dollars) For The Years Ended June 30, 2004 and June 30, 2003

Operating Revenue Tuition and Fees Grants and Contracts Sales and Services of Educational Departments Auxiliary Other
Total Operating Revenue
Nonoperating Revenue State Appropriations Grants and Contracts Gifts Investment Income Other
Total Nonoperating Revenue
Capital Gifts and Grants State Capital Gifts Other Capital Gifts and Grants
Total Capital Gifts and Grants
Total Revenues

June 30, 2004

June 30, 2003

$

6,713

$

5,223

6,153

5,374

2,929 278

90 2,479
492

$

16,073

$

13,658

$

15,590

$

15,015

1,699

1,829

472

126

89

-22

-20

$

17,865

$

16,913

$

5,305

780

$

6,085

$

40!023

$

30!571

- IV -

Expenses (By Functional Classification) (thousands of dollars) For The Years Ended June 30, 2004 and June 30, 2003

June 30, 2004

June 30, 2003

Operating Expenses Instruction Public Service Academic Support Student Services Institutional Support Plant Operations and Maintenance Scholarships and Fellowships Auxiliary Enterprises Unallocated Depreciation

$

14,070

$

13,600

376

342

2,093

2,320

2,511

2,264

3,513

3,502

3,692

2,894

3,806

2,959

2,780

2,462

903

900

Total Operating Expenses

$===33=7~4'==4

$==='Sc3="1,2==4==3

Total revenue increased by approximately $9,452,000. The largest increase was in the capital gifts and grants which consisted of the transfer of the Warner Robins Campus to Macon State College. Included in these capital gifts and grants is the land and the former Thomas Elementary School donated by the City of Warner Robins which was valued at $780,000. Also included in this category is $5,305,040 from the State which funded construction of the project.

Student tuition and fees, net of scholarship allowances, increased by approximately $1,490,000 or 29%. Several factors contributed to this increase including an increase in the cost of tuition over the previous year, an increase in the number of students and credit hours, and an increase in the number of students taking upper level courses which are charged at a higher rate.

Overall, Grants and Contracts revenues (operating and nonoperating) increased by approximately $649,000. Changes from the prior year in the Federal grants portion of Grants and Contracts revenues are mainly attributable to the reclassification of several grants between operating and nonoperating.

Other modest increases were seen in the areas of sales and services of educational departments which includes the Continuing Education Department, Institute for Business and Information Management, and the Educational Technology Training Center. The Bookstore also recorded an increase in revenue of approximately $445,700.

Total operating expenses increased by approximately $2,501,000. There were modest increases in all areas except Scholarships and Fellowships which increased approximately $888,400 or 28%. The increase in Scholarships and Fellowships is due to the increase in the number of students enrolled.

Salaries for both faculty and staff increased almost solely as a result of new positions created due to the growth in student enrollment.

- V-

Statement of Cash Flows

The final statement presented by Macon State College is the Statement of Cash Flows. The Statement of Cash Flows presents detailed information about the cash activity of the institution during the year. The statement is divided into five parts. The first part deals with operating cash flows and shows the net cash used by the operating activities of the institution. The second section reflects cash flows from noncapital financing activities. This section reflects the cash received and spent for nonoperating, noninvesting, and noncapital financing purposes. The third section deals with cash flows from capital and related financing activities. This section deals with the cash used for the acquisition and construction of capital and related items. The fourth section reflects the cash flows from investing activities and shows the purchases, proceeds, and interest received from investing activities. The fifth section reconciles the net cash used to the operating income or loss reflected on the Statement of Revenues, Expenses and Changes in Net Assets.

Cash Flows for the Years Ended June 30, 2004 and June 30, 2003, Condensed (thousands of dollars)

June 30, 2004

June 30, 2003

Cash Provided (Used) By:

Operating Activities

$

-15,769

$

-17,615

Noncapital Financing Activities

18,166

16,631

Capital and Related Financing Activities

-528

-478

Investing Activities

128

52

Net Change in Cash Cash, Beginning of Year

$

1,997

$

-1,410

1 982

3 392

Cash, End of Year Capital Assets

$===3='="9==7===9

$ = = = 19===8=2

The College had a significant number of facilities added to capital assets this fiscal year. Among the additions were the completion of the Warner Robins Campus consisting of the renovation of the Thomas Hall, construction of the Administrative Services Building, and completion of all associated infrastructure work for the campus. Title to the Warner Robins Campus was transferred to the College by GSFIC. The Jones Building was also completed and occupied on the Macon campus during Fiscal Year 2004; however, title to the building had not been transferred to the College as of June 30, 2004.

For additional information concerning Capital Assets, see Notes 1 and 6 in the Notes to the Financial Statements.

- vi -

Long-Term Debt Macon State College had a total long-term debt of $776,452.92, of which $433,790.56 was reflected as current liability at June 30, 2004. For additional information concerning long-term debt, see Notes 1 and 8 in the Notes to the Financial Statements.
Component Units In compliance with GASB Statement No. 39 Macon State College has included the financial statements and notes for all required component units for fiscal year 2004. The Macon State College Foundation, Inc. holds $5,818,673 in net endowed assets as of June 30, 2004. Details are available in Note 1, Summary of Significant Accounting Policies and Note 14, Component Units.
Economic Outlook The College is not aware of any currently known facts, decisions, or conditions that are expected to have a significant effect on the financial position or results of operations during this fiscal year beyond those unknown variations having a global effect on virtually all types of business operations. The College's overall financial position is strong. Even with a relatively flat funded year, the College was able to generate an increase in Net Assets. The College anticipates the current fiscal year will be much like last and will maintain a close watch over resources to maintain the College's ability to react to unknown internal and external issues.
Dr. David A. Bell, President Macon State College
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BASIC FINANCIAL STATEMENTS - 1-

MACON STATE COLLEGE STATEMENT OF NET ASSETS
JUNE 30. 2004

EXHIBIT"A"

ASSETS
Current Assets Cash and Cash Equivalents Short-Term Investments Accounts Receivable Federal Financial Assistance Other Pledges Receivable Prepaid Items Inventories
Total Current Assets
Noncurrent Assets Investments Notes Receivable Pledges Receivable Capital Assets, Net
Total Noncurrent Assets
Total Assets
LIABILITIES
Current Liabilities Salaries Payable Accounts Payable Deferred Revenue Funds Held for Others Compensated Absences Notes Payable Other Liabilities
Total Current Liabilities
Noncurrent Liabilities Compensated Absences
Total Liabilities
NET ASSETS
Invested in Capital Assets, Net of Related Debt Restricted for:
Nonexpendable Expendable Capital Projects Unrestricted

PRIMARY GOVERNMENT

COMPONENT UNIT
MACON STATE COLLEGE
FOUNDATION, INC.

$ 3,978,819.89 $ 120,574.45
445,890.44 1,774,428.00
11,231.11 492,289.80
$ 6,823,233.69 $
$ 1,071,553.73 $ 45,487.41
26,844,400.65
$ 27,961,441.79 $ $ 34,784,675.48 $

298,513.00
1,048,844.00
1,347,357.00 4,578,722.00 1,854,935.00 1,901,996.00 8,335,653.00 9,683,010.00

$

73,199.80

277,072.21 $

1,889,342.12

483,890.94

433,790.56

537,338.76

$ 3,694,634.39 $

342,662.36 $ 4,037,296.75 $

10,623.00
802,321.00 44,057.00 857,001.00
857,001.00

$ 26,844,400.65
$ 1,121,092.78
53,430.60 2,728,454.70

5,818,673.00 2,555,021.00
452,315.00

Total Net Assets
See Independent Accountant's Combined Report on Review of Basic Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement. - 3-

$ 30,747,378.73 $====8=,8;,,;2.;.6,=00=9=.0=0

MACON STATE COLLEGE STATEMENT OF REVENUES. EXPENSES AND CHANGES IN NET ASSETS
YEAR ENDED JUNE 30. 2004

EXHIBIT"B"

OPERATING REVENUES
Student Tuition and Fees Less: Scholarship Allowances
Gifts and Contributions Grants and Contracts
Federal Nongovernmental Auxiliary Enterprises Bookstore Food Services Other Operating Revenues
Total Operating Revenues
OPERATING EXPENSES
Salaries Faculty Staff
Employee Benefits Travel Scholarships and Fellowships Utilities Supplies and Other Services Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES}
State Appropriations Grants and Contracts
Federal State Nongovernmental Gifts Interest and Other Investment Income Other Nonoperating Revenues
Net Nonoperating Revenues
Income (Loss) Before Other Revenues, Expenses, Gains, or Losses
Capital Grants and Gifts State Local
Total Other Revenues
Increase (Decrease) in Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year
See Independent Accountant's Combined Report on Review of Basic Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement.
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PRIMARY GOVERNMENT

COMPONENT UNIT
MACON STATE COLLEGE
FOUNDATION. INC.

$ 8,738,182.00 -2,025,539.51 $
6,057,308.60 96,165.56
2,886,381.50 43,343.61
277,516.39
$ 16,073,358.15 $

2,140,927.00 2,140,927.00

$ 9,677,045.89 6,457,767.44 $ 4,192,989.10 175,678.56 4,051,727.60 1,008,539.19 7,179,782.13 1,000,039.69
$ 33,743,569.60 $
$ -17,670,211.45 $

50,402.00
483,127.00 61,794.00
595,323.00 1,545,604.00

$ 15,589,607.39

999,606.74 428,513.00 270,697.55 472,046.19 126,067.58 $ -21,868.93

$ 17,864,669.52 $

$

194 458.07 $

$ 5,305,040.81 780,000.00
$ 6,085,040.81
$ 6,279,498.88 $ $ 24,467,879.85 $

298,226.00 55,125.00
353,351.00 1,898,955.00
1,898,955.00 6,927,054.00

$ 30,747,378.73 $

8,826,009.00

MACON STATE COLLEGE STATEMENT OF CASH FLOWS
YEAR ENDED JUNE 30, 2004
CASH FLOWS FROM OPERATING ACTIVITIES Tuition and Fees Grants and Contracts Payments to Suppliers Payments to Employees Payments for Scholarships and Fellowships Loans Issued to Students and Employees Collection of Loans to Students and Employees Auxiliary Enterprise Charges: Bookstore Food Services Other Receipts (Payments)
Net Cash Provided (Used) by Operating Activities
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES State Appropriations Agency Funds Transactions Gifts and Grants Received for Other than Capital Purposes
Net Cash Flows Provided (Used) by Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants and Gifts Received Proceeds from Sale of Capital Assets Purchases of Capital Assets
Net Cash Provided (Used) by Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from Sales and Maturities of Investments (Net) Interest on Investments
Net Cash Provided (Used) by Investing Activities
Net Increase (Decrease) in Cash
Cash and Cash Equivalents - Beginning of Year
Cash and Cash Equivalents - End of Year
RECONCILIATION OF OPERATING LOSS TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES:
Operating Income (Loss) Adjustments to Reconcile Net Income (Loss) to Net Cash
Provided (Used) by Operating Activities Depreciation Change in Assets and Liabilities: Accounts Receivables Inventories Prepaid Items Notes Receivables Accounts Payable Salaries Payable Deferred Revenue Other Liabilities Compensated Absences
Net Cash Provided (Used) by Operating Activities
NONCASH ACTIVITY CAPITAL AND RELATED FINANCING ACTIVITIES Gift of Capital Assets Reducing Proceeds of Capital Grants and Gifts
See Independent Accountant's Combined Report on Review of Basic Financial Statements and Supplementary Information.
The notes to the financial statements are an integral part of this statement. -5-

EXHIBIT"C"

$ 7,425,253.54 5,843,785.77
-12,686,912.56 -16,147,135.05
-4,051,727.60 -166,734.42 155,652.35
2,886,381.50 43,343.61
928,600.73
$ -15,769,492.13

$ 15,589,607.39 406,662.52
2,170,863.48
$ 18,167,133.39

$

78,171.81

23,144.28

-629,678.19

$

-528,362.10

$

8.415.98

119,627.59

$

128,043.57

$ 1,997,322.73

1,981,497.16

$ 3,978,819.89

$ -17,670,211.45
1,000,039.69
317,100.07 -126,377.16
-1,721.15 -11,082.07 -14,862.88 19,635.14 262,683.50 487,261.04 -31,956.86
$ -15 769 492.13

$ -6,006,869.00

MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
NATURE OF OPERATIONS Macon State College serves the state, and national communities by providing its students with academic instruction that advances fundamental knowledge, and by disseminating knowledge to the people of Georgia and throughout the country.
REPORTING ENTITY Macon State College is one of thirty-four (34) State supported member institutions of higher education in Georgia which comprise the University System of Georgia, an organizational unit of the State of Georgia. The accompanying financial statements reflect the operations of Macon State College as a separate reporting entity.
The Board of Regents has constitutional authority to govern, control and manage the University System of Georgia. This authority includes but is not limited to the power to designate management, the ability to significantly influence operations, the authority to control institutions' budgets, the power to determine allotments of State funds to member institutions and the authority to prescribe accounting systems and administrative policies for member institutions. Macon State College does not have authority to retain unexpended State appropriations (surplus) for any given fiscal year. Accordingly, Macon State College is considered an organizational unit of the Board of Regents of the University System of Georgia reporting entity for financial reporting purposes because of the significance of its legal, operational, and financial relationships with the Board of Regents as defined in Section 2100 of the Governmental Accounting Standards Board (GASB) Codification of Governmental Accounting and Financial Reporting Standards.
The Board of Regents of the University System of Georgia (and thus Macon State College) is required to implement the Governmental Accounting Standards Board (GASB) Statement No. 39 Determining Whether Certain Organizations are Component Units - an amendment of Statement No. 14, for fiscal year 2004. This statement requires the inclusion of the financial statements for Foundations and affiliated organizations that qualify as component units of the institution. These statements (Statement of Net Assets and Statement of Revenues, Expenses and Changes in Net Assets) are reported discretely in the College's financial statements. For fiscal year 2004, Macon State College is reporting the activity for the Macon State College Foundation, Inc.
See Note 14, for additional component unit disclosures.
FINANCIAL STATEMENT PRESENTATION In June 1999, the GASB issued Statement No. 34, Basic Financial Statements and Management Discussion and Analysis for State and Local Governments. This was followed in November 1999 by GASB Statement No. 35, Basic Financial Statements and Management's Discussion and Analysis for Public Colleges and Universities. The State of Georgia implemented GASB

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
FINANCIAL STATEMENT PRESENTATION Statement No. 34 as of and for the year ended June 30, 2002. As an organizational unit of the State of Georgia, the College also adopted GASB Statements No. 34 and No. 35 as amended by GASB Statements No. 37 and No. 38. The financial statements have been prepared in accordance with generally accepted accounting principles (GAAP) as prescribed by the GASB and are presented as required by these standards to provide a comprehensive, entity-wide perspective of the College's assets, liabilities, net assets, revenues, expenses, changes in net assets, cash flows, and replaces the fund group perspective previously required.
GAAP requires that the reporting of summer school revenues and expenses be between fiscal years rather than in one fiscal year. Due to the lack of materiality, Institutions of the University System of Georgia will continue to report summer revenues and expenses in the year in which the predominate activity takes place.
BASIS OF ACCOUNTING For financial reporting purposes, the College is considered a special-purpose government engaged only in business-type activities. Accordingly, the College's financial statements have been presented using the economic resources measurement focus and the accrual basis of accounting, except as noted in the preceding paragraph. Under the accrual basis, revenues are recognized when earned, and expenses are recorded when an obligation has been incurred. All significant intra-College transactions have been eliminated.
The College has the option to apply all Financial Accounting Standards Board (FASB) pronouncements issued after November 30, 1989, unless FASB conflicts with GASB. The College has elected to not apply FASB pronouncements issued after the applicable date.
CASH AND CASH EQUIVALENTS Cash and Cash Equivalents consist of petty cash, demand deposits and time deposits in authorized financial institutions, and cash management pools that have the general characteristics of demand deposit accounts. This includes the Board of Regents Short-Term Investment Pool.
SHORT-TERM INVESTMENTS Short-Term Investments consist of investments of 90 days - 13 months. This would include certificates of deposits or other time restricted investments with original maturities of six months or more when purchased. Funds are not readily available and there is a penalty for early withdrawal.
INVESTMENTS The College accounts for its investments at fair value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. Changes in unrealized gain (loss) on the carrying value of investments are reported as a component of investment income in the statements of revenues, expenses and changes in net assets.
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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNTS RECEIVABLE Accounts receivable consists of tuition and fee charges to students and auxiliary enterprise services provided to students, faculty and staff, the majority of each residing in the State of Georgia. Accounts receivable also include amounts due from the Federal government, state and local governments, or private sources, in connection with reimbursement of allowable expenditures made pursuant to the College's grants and contracts. Accounts receivable are recorded net of estimated uncollectible amounts.
INVENTORIES Resale Inventories are carried at the lower of cost or market on the first-in, first-out ("FIFO") basis.
NONCURRENT CASH AND INVESTMENTS Cash and investments that are externally restricted and cannot be used to pay current liabilities are classified as noncurrent assets in the Statement of Net Assets.
CAPITAL ASSETS Capital assets are recorded at cost at the date of acquisition, or fair market value at the date of donation in the case of gifts. For equipment, the College's capitalization policy includes all items with a unit cost of $5,000.00 or more, and an estimated useful life of greater than one year. Renovations to buildings, infrastructure, and land improvements that exceed $100,000.00 and significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense was incurred. Depreciation is computed using the straight-line method over the estimated useful lives of the assets, generally 40 to 60 years for buildings, 20 to 25 years for infrastructure and land improvements, 10 years for library books, and 3 to 20 years for equipment. Residual values will generally be 10% of historical costs for infrastructure, buildings and building improvements, and facilities and other improvements.
To obtain the total picture of plant additions in the University System, it is necessary to look at the activities of the Georgia State Financing and Investment Commission (GSFIC) - an organization that is external to the System. GSFIC issues bonds for and on behalf of the State of Georgia, pursuant to powers granted to it in the Constitution of the State of Georgia and the Act creating the GSFIC. The bonds so issued constitute direct and general obligations of the State of Georgia, to the payment of which the full faith, credit and taxing power of the State are pledged.
Effective July 1, 2001, the GSFIC retains construction in progress on their books throughout the construction period and transfers the entire project to Macon State College when complete. For the year ended June 30, 2004, GSFIC transferred capital additions valued at $5,305,040.00 to Macon State College.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

DEFERRED REVENUES Deferred revenues include amounts received for tuition and fees and certain auxiliary activities prior to the end of the fiscal year but related to the subsequent accounting period.

COMPENSATED ABSENCES Employee vacation pay is accrued at year-end for financial statement purposes. The liability and expense incurred are recorded at year-end as accrued vacation payable in the Statement of Net Assets, and as a component of compensation and benefit expense in the Statements of Revenues, Expenses and Changes in Net Assets. Macon State College had accrued liability for compensated absences in the amount of $808,409.78 as of July 1, 2003. For fiscal year 2004, $556,048.42 was earned in compensated absences and employees were paid $588,005.28, for a net decrease of $31,956.86. The ending balance as of June 30, 2004 in accrued liability for compensated absences was $776,452.92. Compensated absences include a current liability of $433,790.56.

NONCURRENT LIABILITIES Noncurrent liabilities include (1) liabilities that will not be paid within the next fiscal year; and (2) other liabilities that, although payable within one year, are to be paid from funds that are classified as noncurrent assets.

NET ASSETS The College's net assets are classified as follows:

Invested in capital assets, net of related debt: This represents the College's total investment in capital assets, net of outstanding debt obligations related to those capital assets. To the extent debt has been incurred but not yet expended for capital assets, such amounts are not included as a component of invested in capital assets, net of related debt.

Restricted net assets - expendable: Restricted expendable net assets include resources in which the College is legally or contractually obligated to spend resources in accordance with restrictions imposed by external third parties.

Expendable Restricted Net Assets include the following:

June 30, 2004

Restricted - E&G Federal Loans Term Endowments

$ 337,923.22 55,972.51
727,197.05

Total Restricted Expendable

$ 1,121,092.78

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

NET ASSETS Restricted net assets - expendable - Capital Projects: This represents resources for which the College is legally or contractually obligated to spend resources for capital projects in accordance with restrictions imposed by external third parties.

Unrestricted net assets: Unrestricted net assets represent resources derived from student tuition and fees, state appropriations, and sales and services of educational departments and auxiliary enterprises. These resources are used for transactions relating to the educational and general operations of the College, and may be used at the discretion of the governing board to meet current expenses for those purposes, except for unexpended state appropriations (surplus) of $19,313.19. Unexpended state appropriations must be refunded to the Board of Regents of the University System of Georgia - Administrative Central Office for remittance to the Office of Treasury and Fiscal Services. These resources also include auxiliary enterprises, which are substantially self-supporting activities that provide services for students, faculty and staff.

Unrestricted Net Assets includes the following items which are quasi-restricted by management.

June 30, 2004

R&RReserve Reserve for Encumbrances Reserve for Inventory Other Unrestricted

$ 514,221.40 1,036,213.15 344,396.92 833,623.23

Total Unrestricted Net Assets

$ 2.728,454.70

When an expense is incurred that can be paid using either restricted or unrestricted resources, the College's policy is to first apply the expense towards unrestricted resources, and then towards restricted resources.

INCOME TAXES Macon State College as a political subdivision of the State of Georgia, is excluded from Federal income taxes under Section 115(1) of the Internal Revenue Code, as amended.

CLASSIFICATION OF REVENUES The College has classified its revenues as either operating or nonoperating revenues in the Statement of Revenues, Expenses and Changes in Net Assets according to the following criteria:
Operating revenues: Operating revenues include activities that have the characteristics of exchange transactions, such as (1) student tuition and fees, net of scholarship allowances, (2) sales and services of auxiliary enterprises, (3) most Federal, state and local grants and contracts and Federal appropriations, and (4) interest on institutional student loans.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CLASSIFICATION OF REVENUES Nonoperating revenues: Nonoperating revenues include activities that have the characteristics of nonexchange transactions, such as gifts and contributions, and other revenue sources that are defined as nonoperating revenues by GASB No. 9, Reporting Cash Flows of Proprietary and Nonexpendable Trust Funds and Governmental Entities That Use Proprietary Fund Accounting, and GASB No. 34, such as state appropriations and investment income.
SCHOLARSHIP ALLOWANCES Student tuition and fee revenues, and certain other revenues from students, are reported at gross with a contra revenue account of scholarship allowances in the Statement of Revenues, Expenses and Changes in Net Assets. Scholarship allowances are the difference between the stated charge for goods and services provided by the College, and the amount that is paid by students and/or third parties making payments on the students' behalf. Certain governmental grants, such as Pell grants, and other Federal, state or nongovernmental programs, are recorded as either operating or nonoperating revenues in the College's financial statements. To the extent that revenues from such programs are used to satisfy tuition and fees and other student charges, the College has recorded contra revenue for scholarship allowances.
NOTE 2: CASH AND CASH EQUIVALENTS; OTHER DEPOSITS; AND INVESTMENTS
STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES Funds belonging to the State of Georgia (and thus Macon State College) cannot be placed in a depository paying interest longer than ten days without the depository providing a surety bond to the State. In lieu of a surety bond, the depository may pledge as collateral any one or more of the following securities as enumerated in the Official Code of Georgia Annotated Section 50-17-59:
1. Bonds, bill, certificates of indebtedness, notes, or other direct obligations of the United States or of the State of Georgia.
2. Bonds, bills, certificates of indebtedness, notes, or other obligations of the counties or municipalities of the State of Georgia.
3. Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose.
4. Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 2: CASH AND CASH EQUIVALENTS; OTHER DEPOSITS; AND INVESTMENTS

STATE OF GEORGIA COLLATERALIZATION STATUTES AND POLICIES 5. Bonds, bills, certificates of indebtedness, notes, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest, or debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, The Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

6. Guarantee or insurance of accounts provided by the Federal Deposit Insurance Corporation.

As authorized in the Official Code of Georgia Annotated Section 50-17-53, the State Depository Board has adopted policies which allow agencies of the State of Georgia (and thus Macon State College), the option of exempting demand deposits from the collateral requirements.

The Treasurer of the Board of Regents is responsible for all details relative to furnishing the required depository protection for all units of the University System of Georgia.

CATEGORIZATION OF DEPOSITS Cash deposits are categorized by risk as follows:

Category 1 - Amounts covered by depository insurance or collateralized with securities (at fair value) held by the entity or by its agent in the entity's name.

Category 2 - Amounts collateralized with securities (at fair value) held by the pledging financial institution's trust department or agent in the entity's name.

Category 3 - Amounts collateralized with securities (at fair value) held by the pledging financial institution, or by its trust department or agent but not in the entity's name, and amounts uncollateralized.

Macon State College At June 30, 2004, the College's cash deposits were as follows:

Carrying Amount

Bank Balances

Risk Categories

2

3

Cash Deposits Investment Portfolio
Accounts

$ 3,247,248.73 $3,949,731.04 $ 200,000.00 $

20,574.45

20,574.45

20,574.45

0.00 $3,749,731.04

Total Cash Deposits $ 3 267 823, 18 $ 3,270 305 42 $ 220 574.45 $

000 $ 3 742 731.04

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 2: CASH AND CASH EQUIVALENTS; OTHER DEPOSITS; AND INVESTMENTS

CATEGORIZATION OF DEPOSITS

Component Unit At June 30, 2004, Macon State College Foundation, Inc.'s cash deposits were as follows:

Cash Deposits

Carrying Amount

Bank Balances

Risk Categories

2

3

$ 298.513.00 $ 277,825.17 $ 100,000.00 $======0==0'=0 $ 177 825.17

CATEGORIZATION OF INVESTMENTS Investments are categorized as to credit risk within the three categories described below:

Category 1 - Insured or registered, or securities held by the entity or its agent in the entity's name.

Category 2 - Uninsured and unregistered, with securities held by the counter party's trust department or agent in the entity's name.

Category 3 - Uninsured and unregistered, with securities held by the counter party, or by its trust department or agent, but not in the entity's name.

Macon State College At June 30, 2004, the College's investments consisted of the following:

Type of Investments

Risk Categories

2

3

Carrying Amount

Common Stock Corporate Bonds U. S. Government Securities

$ 770,812.17 $ 15,236.56
285,505.00

0.00 $

0.00 $ 770,812.17 15,236.56
285,505.00

Totals

$ 1,071,553.73 $

0.00 $======'0.,,,0..0. $1,071,553.73

Investments Not Subject to Categorizations: Board ofRegents Short-Term Fund

826,697.16

Total Investments

$ I 898 250 89

Funds invested in an investment pool managed by another governmental entity are not required to be categorized since the College did not own any specific, identifiable investment securities of the pool.

Component Unit At June 30, 2004, Macon State College Foundation, Inc.'s investments consisted of the following:

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 2: CASH AND CASH EQUIVALENTS; OTHER DEPOSITS; AND INVESTMENTS

CATEGORIZATION OF INVESTMENTS

Component Unit Investments Not Subject to Categorizations: Board of Regents Short-Term Fund
NOTE 3: ACCOUNTS RECEIVABLE

$ 4,578,722.00

Accounts receivable consisted of the following at June 30, 2004.

Student Tuition and Fees Auxiliary Enterprises and Other Operating Activities Federal, State and Private Funds Other

$ 252,525.32 143,209.45
1,776,107.02 48,476.65

Total Accounts Receivable

$ 2,220,318.44

NOTE 4: INVENTORIES

Inventories consisted of the following at June 30, 2004.

Bookstore

$ 492.289.80

NOTE 5: NOTES/LOANS RECEIVABLE

Notes/Loans receivable consisted of the following at June 30, 2004:

Perkins Loans Institutional Loans

$ 4,356.11 41,131.30

Total Notes/Loans Receivable

$ 45,487.41

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 6: CAPITAL ASSETS

Following are the changes in the College's capital assets for the year ended June 30, 2004:

Beginning Balance July I, 2003

Additions

Reductions

Ending Balance June 30, 2004

Capital Assets, Not Being Depreciated:

Land and Land Improvements

$ 483,411.84 $ 124,000.00

$ 607,411.84

Construction Work-In-Progress

216,563.58

$ 216,563.58

0.00

Total Capital Assets Not Being Depreciated

$ 699,975.42 $ 124,000.00 $ 216,563.58 $ 607,411.84

Capital Assets, Being Depreciated: Building and Building Improvements Facilities and Other Improvements Equipment Library Collections

$ 26,266,532.42 $ 6,194,629.80

1,506,199.00

214,137.00

1,942,510.78

190,095.50 $

3,145,996.47

130,248.47

180,781.66 27,640.00

$32,461,162.22 I, 720,336.00 1,951,824.62 3,248,604.94

Total Assets Being Depreciated

$32,861,238.67 $ 6,729,110.77 $ 208,421.66 $ 39,381,927.78

Less: Accumulated Depreciation:

Buildings and Building Improvements $ 7,670,936.54 $

Facilities and Other Improvements

534,792.31

Equipment

1,358,071.54

Library Collections

2,744,507.34

614,242.54 56,459.18 199,262.72 $ 130,075.25

135,768.45 27,640.00

$ 8,285,179.08 591,251.49
1,421,565.81 2,846,942.59

Total Accumulated Depreciation

$12,308,307.73 $ 1,000,039.69 $ 163,408.45 $13,144,938.97

Total Capital Assets, Being Depreciated,

Net

$ 20,552,930.94 $ 5,729,071.08 $

45,013.21 $ 26,236,988.81

Capital Assets, Net

$ 21 252 906 36 $ 5 853 07).08 $ 26157679 $ 26 844 400 65

NOTE 7: DEFERRED REVENUE

Deferred revenue consisted of the following at June 30, 2004.

Prepaid Tuition and Fees

$ 1,889,342.12

NOTE 8: LONG-TERM LIABILITIES

Long-Term liability activity for the year ended June 30, 2004 was as follows:

Other Liabilities Compensated Absences

Beginning Balance July I, 2003

Additions

Reductions

Ending Balance June 30, 2004

Current Portion

$ 808 409.78 $ 556 048 42 $ 588 005 28 $ 776 452 92 $ 433 790 56

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA

Plan Description Macon State College participates in the Teachers Retirement System of Georgia (TRS), a costsharing multiple-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances and other benefits for teachers of the State of Georgia. TRS provides service retirement, disability retirement, and survivor's benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the TRS offices or the Georgia Department of Audits and Accounts.

Funding Policy Employees of Macon State College who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. Macon State College makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. For fiscal year 2004, the employer contribution rate was 9.24% for covered employees. Employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Required Contribution

2004 2003 2002

100% 100% 100%

$ 916,520.19 $ 904,218.21 $ 877,827.88

EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA

Plan Description Macon State College participates in the Employees' Retirement System of Georgia (ERS), a single-employer defined benefit pension plan established by the General Assembly of Georgia for the purpose of providing retirement allowances for employees of the State of Georgia.

The benefit structure of ERS is defined by State statute and was significantly modified on July 1, 1982. Unless elected otherwise, an employee who currently maintains membership with ERS based upon State employment that started prior to July 1, 1982, is an "old plan" member subject to the plan provisions in effect prior to July 1, 1982. All other members are "new plan" members subject to the modified plan provisions.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Plan Description Under both the old plan and new plan, members become vested after 10 years of creditable service. A member may retire and receive normal retirement benefits after completion of 10 years of creditable service and attainment of age 65. If 10 years of service is completed and age 60 is reached, the member may retire with a reduced benefit. Additionally, there are certain provisions allowing for retirement after 25 years of service regardless of age.
Retirement benefits paid to members are based upon a formula which considers the monthly average of the member's highest twenty-four consecutive calendar months of salary, the number of years of creditable service, and the member's age at retirement. Postretirement cost-of-living adjustments are also made to member's benefits. The normal retirement pension is payable monthly for life; however, options are available for distribution of the member's monthly pension at reduced rates to a designated beneficiary upon the member's death. Death and disability benefits are also available through ERS.
In addition, the ERS Board of Trustees created the Supplemental Retirement Benefit Plan (SRBP) effective January 1, 1998. The SRBP was established as a qualified governmental excess benefit plan in accordance with Section 415 of the Internal Revenue Code (IRC) as a portion ofERS. The purpose of SRBP is to provide retirement benefits to employees covered by ERS whose benefits are otherwise limited by IRC 415.
The ERS issues a financial report each fiscal year which may be obtained through ERS.
Funding Policy As established by State statute, all full-time employees of the State of Georgia and its political subdivisions, who are not members of other state retirement systems, are eligible to participate in the ERS. Both employer and employee contributions are established by State statute. The College's payroll for the year ended June 30, 2004, for employees covered by ERS was $79,539.42. The College's total payroll for all employees was $16,134,813.33.
Under the old plan, member contributions consist of 7.16% of annual compensation. Of these member contributions, the employee pays the first 1.5% and the College pays the remainder on behalf of the employee. Under the new plan, member contributions consist solely of 1.5% of annual compensation paid by employee. The College also is required to contribute at a specified percentage of active member payroll determined annually by actuarial valuation. For the year ended June 30, 2004, the ERS employer contribution rate for the College amounted to 10.26% of covered payroll and included the amounts contributed on behalf of the employee under the old plan referred to above. Employer contributions are also made on amounts paid for accumulated leave to retiring employees.
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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS
EMPLOYEES' RETIREMENT SYSTEM OF GEORGIA
Funding Policy Total contributions to the plan made during fiscal year 2004 amounted to $9,337.49, of which $8,161.53 was made by the College and $1,175.96 was made by employees. These contributions met the requirements of the plan.
Actuarial and Trend Information Actuarial and historical trend information is presented in the ERS June 30, 2004, financial report which may be obtained through ERS.
REGENTS RETIREMENT PLAN
Plan Description The Regents Retirement Plan, a single-employer defined contribution plan, is an optional retirement plan that was created/established by the Georgia General Assembly in O.C.G.A. 4721-1 et. seq. and is administered by the Board of Regents of the University System of Georgia. O.C.G.A. 47-3-68(a) defines who may participate in the Regents Retirement Plan. An "eligible university system employee" is a faculty member or a principal administrator, as designated by the regulations of the Board of Regents. Under the Regents Retirement Plan, a plan participant may purchase annuity contracts from four approved vendors (AIG-VALIC, American Century, Fidelity, and TIAA-CREF) for the purpose of receiving retirement and death benefits. Benefits depend solely on amounts contributed to the plan plus investment earnings. Benefits are payable to participating employees or their beneficiaries in accordance with the terms of the annuity contracts.
Funding Policy Macon State College makes monthly employer contributions for the Regents Retirement Plan at rates adopted by the Teachers Retirement System of Georgia Board of Trustees in accordance with State Statute and as advised by their independent actuary. The employer contributes 10.03% of the participating employee's earnable compensation. Employees contribute 5% of their earnable compensation. Amounts attributable to all plan contributions are fully vested and nonforfeitable at all times.
Macon State College and the covered employees made the required contributions of $465,472.46 (10.03%) and $232,040.43 (5%), respectively.
AIG-VALIC, American Century, Fidelity, and TIAA-CREF have separately issued financial reports which may be obtained through their respective corporate offices.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 9: RETIREMENT PLANS
GEORGIA DEFINED CONTRIBUTION PLAN
Plan Description Macon State College participates in the Georgia Defined Contribution Plan (GDCP) which is a single-employer defined contribution plan established by the General Assembly of Georgia for the purpose of providing retirement coverage for State employees who are temporary, seasonal, and part-time and are not members of a public retirement or pension system. GDCP 1s administered by the Board of Trustees of the Employees' Retirement System of Georgia.
Benefits A member may retire and elect to receive periodic payments after attainment of age 65. The payment will be based upon mortality tables and interest assumptions to be adopted by the Board of Trustees. If a member has less than $ 3,500.00 credited to his/her account, the Board of Trustees has the option of requiring a lump sum distribution to the member in lieu of making periodic payments. Upon the death of a member, a lump sum distribution equaling the amount credited to his/her account will be paid to the member's designated beneficiary. Benefit provisions are established by State statute.
Contributions and Vesting Member contributions are seven and one-half percent (7.5%) of gross salary. There are no employer contributions. Contribution rates are established by State statute. Earnings are credited to each member's account in a manner established by the Board of Trustees. Upon termination of employment, the amount of the member's account is refundable upon request by the member.
Total contributions made by employees during fiscal year 2004 amounted to $40,293.84 which represents 7.5% of covered payroll. These contributions met the requirements ofthe plan.
The Georgia Defined Contribution Plan issues a financial report each fiscal year, which may be obtained from the ERS offices.
NOTE 10: RISK MANAGEMENT
The University System of Georgia offers its employees and retirees access to two different selfinsured healthcare plan options - a PPO/PPO Consumer healthcare plan, and an indemnity healthcare plan. Macon State College and participating employees and retirees pay premiums to either of the self-insured healthcare plan options to access benefits coverage. The respective self-insured healthcare plan options are included in the financial statements of the Board of Regents of the University System of Georgia - University System Office. All units of the University System of Georgia share the risk of loss for claims associated with these plans. The reserves for these two plans are considered to be a self-sustaining risk fund. Both self-insured
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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 10: RISK MANAGEMENT
healthcare plan options provide a maximum lifetime benefit of $2,000,000.00 per person. The Board of Regents has contracted with Blue Cross Blue Shield of Georgia, a wholly owned subsidiary of WellPoint, to serve as the claims administrator for the two self-insured healthcare plan products. In addition to the two different self-insured healthcare plan options offered to the employees of the University System of Georgia, two fully insured HMO healthcare plan options are also offered to System employees.
The Department of Administrative Services (DOAS) has the responsibility for the State of Georgia of making and carrying out decisions that will minimize the adverse effects of accidental losses that involve State government assets. The State believes it is more economical to manage its risks internally and set aside assets for claim settlement. Accordingly, DOAS processes claims for risk of loss to which the State is exposed, including general liability, property and casualty, workers' compensation, unemployment compensation, and law enforcement officers' indemnification. Limited amounts of commercial insurance are purchased applicable to property, employee and automobile liability, fidelity and certain other risks. Macon State College, as an organizational unit of the Board of Regents of the University System of Georgia, is part of the State of Georgia reporting entity, and as such, is covered by the State of Georgia risk management program administered by DOAS. Premiums for the risk management program are charged to the various state organizations by DOAS to provide claims servicing and claims payment.
A self-insured program of professional liability for its employees was established by the Board of Regents of the University System of Georgia under powers authorized by the Official Code of Georgia Annotated Section 45-9-1. The program insures the employees to the extent that they are not immune from liability against personal liability for damages arising out of the performance of their duties or in any way connected therewith. The program is administered by DOAS as a Self-Insurance Fund.
NOTE 11: CONTINGENCIES
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies. This could result in refunds to the grantor agency for any expenditures which are disallowed under grant terms. The amount of expenditures which may be disallowed by the grantor cannot be determined at this time although Macon State College expects such amounts, if any, to be immaterial to its overall financial position.
Litigation, claims and assessments filed against Macon State College (an organizational unit of the Board of Regents of the University System of Georgia), if any, are generally considered to be actions against the State of Georgia. Accordingly, significant litigation, claims and assessments pending against the State of Georgia are disclosed in the State of Georgia Comprehensive Annual Financial Report for the fiscal year ended June 30, 2004.
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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 12: POST-EMPLOYMENT BENEFITS OTHER THAN PENSION BENEFITS
Pursuant to the general powers conferred by the Official Code of Georgia Annotated Section 203-31, the Board of Regents of the University System of Georgia has established group health and life insurance programs for regular employees of the University System of Georgia. It is the policy of the Board of Regents to permit employees of the University System of Georgia eligible for retirement or that become permanently and totally disabled to continue as members of the group health and life insurance programs. The policies of the Board of Regents of the University System of Georgia define and delineate who is eligible for these post-employment health and life insurance benefits. Organizational units of the Board of Regents of the University System of Georgia are on a pay as you go basis to finance the employer portion for group insurance for affected individuals. With regard to life insurance, the employer covers the total cost for $25,000.00 for basic life insurance. If an individual elects to have supplemental, and/or, dependent life insurance coverage, such costs are borne entirely by the employee.
As of June 30, 2004, there were 71 employees who had retired or were disabled that were receiving these post-employment health and life insurance benefits. For the year ended June 30, 2004, Macon State College recognized as incurred $340,052.27 of expenses, which was net of $155,219.90 of participant contributions.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 13: NATURAL CLASSIFICATIONS WITH FUNCTIONAL CLASSIFICATIONS

The College's operating expenses by functional classification are shown below:

Statement of Operating Expenses - Natural vs Functional Classifications For the Fiscal Year Ended June 30, 2004

Functional Classification

Natural Classification

Instruction

Public Service

Academic Su1mort

Student Services

Institutional Su1mort

Salaries Faculty
Staff Employee Benefits Travel Scholarships and
Fellowships Utilities Supplies and Other
Services Depreciation

$ 9,587,912.07 $ 18,129.71 $ 13,250.00 $ 57,754.11

803,472.70

109,261.92

1,477,209.32

1,506,781.11 $ 1,683,713.55

2,419,358.20

25,109.47

378,542.73

404,193.52

707,577.16

112,369.71

4,411.10

9,713.90

20,728.07

20,165.98

72,284.41

4,551.47

3,118.36 156,065.21

33,912.00 32,055.85

208,395.82 60,821.03

1,041,000.29 33,936.62

214,182.33

46,584.01 8,872.80

450,504.32 4,628.86

813,876.33 18,542.85

Total Operating Expenses

$ 14 070 334 00 $ 375 646 00 $ 2 093 356 33 $ 2 510 557 84 $ 3 513 092 72

Natural Classification
Salaries Faculty Staff
Employee Benefits Travel Scholarships and
Fellowships Utilities Supplies and Other
Services Depreciation
Total Operating Expenses

Plant Operations and Maintenance

Functional Classification

Scholarships and Fellowships

Auxiliary Enterprises

Unallocated Depreciation

Total Operating Expenses

$ 710,169.97 218,888.07 3,510.62

$ 167,158.87 39,319.95 4,779.18

$ 9,677,045.89 6,457,767.44
4,192,989.10 175,678.56

$ 3,806,301.42 679,697.77

3,063.45

4,051,727.60 1,008,539.19

2,070,628.26 9,270.72

2,543,006.59 22,320.27 $ 902,467.57

7,179,782.13 1,000,039.69

$ 3 692 165 41 $ 3 806 301.42 $ 2 779 648 31 $ 902467 57 $ 33 743 569.60

NOTE 14: COMPONENT UNITS

Macon State College Foundation, Inc. (Foundation) is a legally separate, non-profit corporation existing to support and enhance public higher education in the middle Georgia area. The Foundation operates as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code as a charitable organization whereby only unrelated business income, as defined by Section 512(a)(l) of the Code, is subject to Federal income tax. The Foundation is not a private Foundation within the meaning of section 509 (a)(l) and 170 (b)(l)(A) (vi).

Twenty-five Foundation trustees represent central Georgia leaders from business, education, healthcare, and government. New trustees are elected by the current trustees, and members may serve an unlimited number of three year terms.

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MACON STATE COLLEGE NOTES TO THE FINANCIAL STATEMENTS
JUNE 30, 2004

EXHIBIT "D"

NOTE 14: COMPONENT UNITS
Although the College does not control the timing or amount of receipts from the Foundation, the majority of the resources or income thereon are restricted to the activities of the College by the donors. Because these restricted resources held by the Foundation can only be used by or for the benefit of the College, the Foundation is considered a component unit of the College and is discreetly presented in the College's financial statements.
The Foundation reports under FASB standards, including FASB Statement No. 117, Financial Reporting for Not{or-Profit Organizations. As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features. The FASB reports were reclassified to the GASB presentation for external financial reporting in these financial statements. The Foundation's fiscal year is July 1 through June 30.
During the year ended June 30, 2004, the Foundation distributed $483,127.00 on behalf of the College for both restricted and unrestricted purposes. Complete financial statements for the Foundation can be obtained from the Office of Development and Alumni Affairs at 100 College Station Drive, Macon, Georgia 31206.
Investments for Component Units Macon State College Foundation, Inc. holds $5,818,673 net endowed assets. The corpus of the endowment is nonexpendable, but the earnings on the investment may be expended as restricted by the donors. The Foundation has established a spending plan whereby 4-6% of the earnings may be used within the parameter~ of the donor's restrictions.

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SUPPLEMENTARY INFORMATION - 25 -

MACON STATE COLLEGE SCHEDULE OF REVENUES AND EXPENDITURES COMPARED TO
BUDGET - (NON-GAAP BASIS) RESIDENT INSTRUCTION
YEAR ENDED JUNE 30. 2004

SCHEDULE "1"

REVENUES
State Appropriations Other Revenues Retained

BUDGET

ACTUAL (1)

VARIANCEFAVORABLE (UNFAVORABLE)

$

15,609,467.00 $ 15,609,467.00 $

0.00

17,407,582.00 17,216,386.62

-191,195.38

$

33,017,049.00 $ 32,825,853.62 $ _ _ _-1_9_1.:.,.1,_9_5._3_8

EXPENDITURES
Personal Services: Education, General and Departmental Services Sponsored Operations
Operating Expenses: Education, General and Departmental Services Sponsored Operations
Capital Outlay Special Funding Initiative

$

18,639,715.00 $ 18,618,993.40 $

1,326,807.00

1,213,323.55

20,721.60 113,483.45

5,293,079.00 6,902,488.00
704,900.00 150,060.00

4,672,576.54 6,643,782.04 1,387,523.25
150,060.00

620,502.46 258,705.96 -682,623.25
0.00

$

33,017,049.00 $ 32,686,258.78 $ _ _ _3_3_0.:...,7_9_0._22_

Excess of Revenues over Expenditures

$ 139,594.84 $ ===1=39=,5=9=4=.8=4

(1) Actual amounts were prepared on a prescribed basis of accounting that demonstrates compliance with budgetary statutes and regulations of the State of Georgia, which is a comprehensive basis of accounting other than generally accepted accounting principles.

See accompanying notes and Independent Accountant's Combined Report on Review of Basic Financial Statements and Supplementary Information.
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MACON STATE COLLEGE RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 2004

SCHEDULE "2"

Totals per Annual Supplement
Accruals June 30, 2004 June 30, 2003
Compensated Absences June 30, 2004 June 30, 2003
Adjustments Agency Funds

SALARIES

TRAVEL

$ 16,144,466.23 $ 175,678.56

73,199.80 -53,564.66

721,275.35 -750,961.24

397.85

$ 16,134,813.33 $ 175,678.56

See accompanying notes and Independent Accountant's Combined Report on Review of Basic Financial Statements and Supplementary Information.
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SECTION II CURRENT YEAR FINDINGS AND QUESTIONED COSTS

MACON STATE COLLEGE SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 2004
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS No matters were reported. FEDERAL AWARD FINDINGS AND QUESTIONED COSTS No matters were reported.