Management report, Judicial Branch, an organizational unit of the state of Georgia, year ended June 30, 1997

tiM
A&OO .RI
.1~Z
IQQh,11
MANAGEMENT REPORT JUDICIAL BRANCH
AN ORGANIZATIONAL UNIT OF THE STATE OF GEORGIA YEAR ENDED JUNE 30, 1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

nJDICIAL BRANCH MANAGEMENT REPORT - TABLE OF CONTENTS -

LETTER OF TRANSMITTAL

SECTION I

SELECTED FINANCIAL INFORMATION

EXHIBITS

A ANALYSIS OF CHANGES IN FUND BALANCE

BUDGET FUND

2

B SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES

CONWARED TO BUDGET

BUDGET FUND

3

C RECONCILIATION OF SALARIES AND TRAVEL

4

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CLAUDE L. VICKERS
STATE AUDITOR
(404) 656-2174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
November 24, 1997

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Justices of the Supreme Court of Georgia Judges of the Court of Appeals of Georgia Members of the Executive Committee of the Council of Superior Court Judges Members of the Prosecuting Attorneys' Council of Georgia Members ofthe Executive Committee ofthe Council of Juvenile Court Judges Trustees of the Institute of Continuing Judicial Education Members of the Georgia Magistrate Courts Training Council Members of the Board ofthe Judicial Council Members of the Judicial Qualifications Commission Members of the Executive Committee ofthe Georgia Indigent Defense Council Members of the Georgia Courts Automation Commission Members of the Office of Dispute Resolution Honorable Dotty W. Roach, Commissioner Department of Administrative Services
and Honorable Robert L. Doss, Jr., Director Administrative Office of the Courts
Ladies and Gentlemen:
As part of our audit of the statutory basis fmancial statements of the State of Georgia presented in the Report ofthe State Auditor, the general purpose financial statements of the State of Georgia presented in the State of Georgia Comprehensive Annual Financial Report, and the issuance of a Statewide Single Audit Report pursuant to the Single Audit Act Amendments, as of and for the year ended June 30, 1997, we have performed certain audit procedures at the Judicial Branch. Accordingly, the financial statements and compliance activities ofthe Judicial Branch were examined to the extent considered necessary in order to express opinion as to the fair presentation ofthe financial statements contained in the foregoing documents and to issue repons on compliance and internal control as required by the Single Audit Act Amendments of 1996.
This Management Report contains information pertinent to the financial and compliance activities of the Judicial Branch as of and for the year ended June 30, 1997. The particular information provided is enumerated in the Table of Contents.

This report is intended solely for the use of management of the Judicial Branch. However, this report is a matter of public record and its distribution is not limited.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:jy

SECTION I SELECTED FINANCIAL INFORMATION

JUDICIAL BRANCH ANALYSIS OF CHANGES IN FUND BALANCE
BUDGET FUND YEAR ENDED JUNE 30. 1997

EXHIBIT"A"

FUND BALANCE - JUNE 30,1997 SUMMARY OF FUND BALANCE
Reserved Food Stamp Prosecution Agreement Georgia Bar Foundation Grant Mediator Applicant Fees and Registrations
Surplus
- 2-

$ 3,005,723.47
$ 725,404.23 1,963,525.55 9,201.62 307,592.07
$ 3,005,723.47

JUDICIAL BRANCH SCHEDULE OF FUNDS AVAILABLE AND EXPENDITURES
COMPARED TO BUDGET BUDGET FUND
YEAR ENDED JUNE 30, 1997

EXHIBIT"B"

FUNDS AVAILABLE REVENUES
State Appropriation Federal Revenues Other Revenues Retained
CARRY-OVER FROM PRIOR YEAR Transfer from Reserved Fund Balance
EXPENDITURES Personal Services Other Operating Prosecuting Attorney's Council Judicial Administrative Districts Payment to Council of Superior Court Clerks Payment to Resource Center Computerized Information Network

BUDGET

ACTUAL

VARIANCEFAVORABLE (UNFAVORABLE)

$ 83,819,244.00 $ 83,819,244.00 $

1,012,017.36

2,716.951.60

4,499,684.26

4,264,131.16

$ 89,330,945.62 $ 90,800,326.76 $

0.00 1,704,934.24 -235.553.10
1,469,381.14

0.00

2,207,440.76

2,207,440.76

$ 89,330,945.62 $ 93,007,767.52 $

3,676,821.90

---'----'---

$ 12,005,659.00 $ 11,913,697.76 $

72,178,986.61

71,854,459.77

2,325,110.00

3,525,825.82

1,811,150.01

1,810,838.32

26,240.00

26,233.20

300,000.00

300,000.00

683,800.00

682,800.89

91,961.24 324,526.84 -1,200,715.82
311.69 6.80 0.00
999.11

$ 89,330,945.62 $ 90,113,855.76 $

-7.:..8_2.:..;.,9_1.;;..0._14_

Excess of Funds Available over Expenditures

$ 2,893,911.76 $ =====2;,;;,8=:9=:3:l::,9::::1=1.=76=

-3-

JUDICIAL BRANCH RECONCILIATION OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30,1997

EXHIBIT"C"

Totals per Annual Supplement
Accruals June 30, 1996 June 30, 1997
Amounts Paid to Employees' Retirement System of Georgia for Salaries of Retired District Attorneys and Superior Court Judges for the Period July 1, 1996 through June 30, 1997

SALARIES $ 53,844,422.41 $

TRAVEL 745,214.75

-500.54

284.25

1,981,530.15

SUMMARY OF SALARIES AND TRAVEL BY OBJECT
Personal Services Other Operating Prosecuting Attorney's Council Judicial Administrative Districts Computerized Information Network

$ 55,825,452.02 $=====74=5=,4=9=9.=:0:=0

$ 8,805,992.07 44,631,086.88 $ 1,322,013.76 1,066,359.31

671,968.82 17,472.48 55,675.62 382.08

$ 55,825,452.02 $ =====7=45=,4=9=9=:.0=0

-4-

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

JUDICIAL BRANCH AUDITEE'S RESPONSE SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 1997

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

430-96-01

Previously Reported Corrective Action Implemented

430-96-02

Previously Reported Corrective Action Implemented