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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT CITY OF VIDALIA BOARD OF EDUCATION
VIDALIA, GEORGIA YEAR ENDED JUNE 30, 1994

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -

Page

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS-OVERVIEW

A

COMBINED BALANCE SHEET

ALLFUNDTYPESANDACCOUNTGROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

6

D

STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

7

E

STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND

9

F NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

10

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

22

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

24

I

FIDUCIARY FUND TYPES

COMBINING BALANCE SHEET

26

SCHEDULES

1 SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

27

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

29

3 INVESTMENTS

30

4 ACCOUNTS RECEIVABLE

31

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF REVENUE

5

STATE FUNDS

32

6

LOCAL AND OTHER FUNDS

33

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

35

8

LOTTERY PROGRAMS

36

9

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUND

38

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

10

OVERALL

39

11

BY PROGRAM

40

12 SCHEDULE OF TRAVEL OF BOARD MEMBERS

42

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - TABLE OF CONTENTS -
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through F) of the City of Vidalia Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:

94ARL-24

* The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
* School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share ofthese unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in
the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the City of Vidalia Board of Education as of June 30, 1994, and the results of its operations and the cash flows of its nonexpendable trust fund for the year then ended, in conformity with generally accepted accounting principles.
As discussed in Note 1 to the general purpose financial statements, during fiscal year 1994, the Board changed its method of accounting for inventories of purchased foods and federal donated commodities such that these amounts are recorded in the general purpose financial statements. This change is in accordance with generally accepted accounting principles.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe City of Vidalia Board of Education taken as a whole. The combining statements (Exhibits G through I) and the financial schedules (Schedules 1 through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the City of Vidalia Board of Education. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
94ARL-24

A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Respectfully submitted,
ff~
Claude L. Vickers State Auditor
CLV:gp 94ARL-24

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY - 1-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY
COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUP
JUNE 30 1 1994

ASSETS Cash and Cash Equivalents Investments Accounts Receivable Inventories
Food Donated Commodities Purchased Food
Amount to be Provided in Future Years For Payment of Capital Lease Agreements
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Notes Payable Expired Grant Balances Payable Contracts Payable Capital Lease Agreements
Total Liabilities FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For Endowment Corpus For Inventories Food Donated Commodities Purchased Food For State Capital Outlay Projects
Unreserved Undesignated Total Fund Equity
Total Liabilities and Fund Equity

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

$ 273,901.23 $ 81,616.19 $ 24,813.00

12,021.44

171,876.67

19,187.34 3,382.45

$====2=8=5=,=9=2=2=.=6=7 $ ====2=7=6=,=0=6=2=.=6=5 $ =====2=4=,8=1=3=.=li=lG=

$

1,061.64 $ 15,515.13

81,631.86

183.79 $ 24,813.00

$ 1,061.64 $ 97,330.78$ 24,813.00

$ 19,187.34 3,382.45

$ 22,569.79

$ 284,861.03

156,162.08$

0.00

$ 284,861.03$ 178,731.87 $

0.00

$====2=8=5=,=9=2=2=.=6=7$====2=7=6=,=0=6=2=.6==5 $=====2=4=,8==1=3=.0==0

The notes to the general purpose financial statements are an integral part of this statement. - 2-

EXHIBIT "A"

FIDUCIARY
--T-F-UR--NU--D--ST----T--YF-U-P--NE--SD--S--

$

7,230.79

52,500.00

270.00

A-C-C-O-GU-EN-N-TE-RA-G-LR-O-U-P LONG-TERM DEBT
-------------

TOTALS
J--U--N--E-----3-(M--0--,e--m--1o--9r--9a-n4-d-u-m-J-U--N--OE--n--l--y3--)0--,----1--9--9--3

$ 387,561.21 $ 452,428.76

52,500.00

52,500.00

184,168.11

641,798.21

19,187.34 3,382.45
------------- $----2-5-3-,-2-2-3-.9--4 ----2-5-3-,-2-2-3-.-9-4 -------------

$ 60,000.79
=============

$ 253,223.94
=============

$ ====9=0=0=, 0==2=3=. 0==5

$--1-,1-4--6-,7--2-6-.9--7

$ 164,718.80

$ 16,576.77

29,779.46

81,631.86

84,083.89

140,614.08

183.79

911.20

24,813.00

$----2-5-3-,-2-2-3-.9--4 ----2-5-3-,-2-2-3-.9--4 -------------

$----2-5-3-,-2-2-3-.-9-4 $----3-7-6-,-4-2-9-.-3-6 $----4-2-0-,-1-0-7-.4--3

$ 52,500.00
-------------
$ 52,500.00 7,500.79
------------$ -----6-0-,0--0-0-.7--9

$

356.27

$ 52,500.00

52,500.00

19,187.34 3,382.45
------------- ----3-4-0-,-7-2-2-.3--3
$ 75,069.79 $ 393,578.60
----4-4-8-,-5-2-3-.9--0 ----3-3-3-,-0-4-0-.-9-4 $----5-2-3-,-5-9-3-.6--9 $----7-2-6-,-6-1-9-.-5-4

$=====6=0=,0==0=0=.7=9=

$

253,223.94
=============

$====9=0=0=,0==2=3=.0==5

$--1-,1-4--6-,7--2-6-.9--7

- 3-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1994

REVENUES State Funds Federal Funds Local and Other Funds Tot.al Revenues
EXPENDITURES Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services Community Services Operations Capital Outlay Debt Service Principal Interest Total Expenditures
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES)
Capital Leases Operating Transfers In Operating Transfers Out
Total Other Financing Sources (Uses) Excess of Revenues and Other Financing Sources
over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1
Food Inventory Donated Commodities June 30 Purchased Food June 30
FUND BALANCE JUNE 30

------------------G-SOP-VE-ECR-N-IAM-L-E-N-T-A-L--F-U-N-DC-A-TP-YIT-PA-EL-S---

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

$6,985,920.05$ 195,047.46$ 125,958.00 76,110.76 1,171,554.29
2,205,652.58 389,247.45 $9,267,683.39$ 1,755,849.20$ 125,958.00

$ 6,134,287.05 $ 671,858.15

309,525.84 233,586.40 252,452.84 174,474.12 687,941.83 164,398.52 739,893.12 375,126.82

4,039.87 3,834.21 45,867.74 40,131.34
581.04 22,037.08 11,600.48

8,867.00 104,847.90

300.00 815,647.80 125,534.14
$

685,953.45

317,346.06
-----1-1-,6--9-5-.3-1- ------------- ------------$--9-,5-1--4-,4-4--2-.8-1- $--1-,7-4--1-,4--3-1-.-8-5 $----6-8-5-,-9-5-3-.4--5

$----2--4-6-,7--5-9-.4--2 $-----1-4-,-4-1-7-.-3-5 $----5--5-9-,9--9-5-.4--5

$ 570,570.00 $ 25,034.57 $ 219,273.12
----2--4-4-,3--0-7-.6--9 ------------- ------------$----3-2-6-,2--6-2-.3--1 $-----2-5-,0--3-4-.5--7 $----2-1-9-,-2-7-3-.1--2
$ 79,502.89 $ 39,451.92 $ -340,722.33 205,358.14 116,710.16 340,722.33

19,187.34
------------- ------3-,3--8-2-.4--5 -------------

$====2=8=4=,8==6=1=.0=3=

$ 178,731.87
=============

$==========0=.0=0=

The notes to the general purpose financial statements are an integral part of this statement.
- 4-

EXHIBIT "B"

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$ 7,306,925.51 1,247,665.05 2,594,900.03 $
$11,149,490.59 $

$ 7,306,925.51 $ 6,875,399.93 1,247,665.05 1,315,074.72
75,264.34 2,670,164.37 2,462,660.72 75,264.34 $11,224,754.93 $10,653,135.37

$ 6,806,145.20 313,565.71 237,420.61 298,320.58 214,605.46 688,522.87 164,398.52 761,930.20 386,727.30 9,167.00 815,647.80 104,847.90$ 125,534.14 685,953.45 317,346.06 11,695.31
$11,941,828.11 $
$ -792,337.52 $

$ 6,806,145.20 $ 6,779,792.06

78,172.46

313,565.71 237,420.61 298,320.58 214,605.46 688,522.87 164,398.52 761,930.20 386,727.30
9,167.00 815,647.80 183,020.36 125,534.14 685,953.45

292,070.38 237,640.35 243,915.37 222,453.04 631,410.78 146,442.45 764,061.98 295,654.57
6,548.22 9,702.47 739,253.63 170,322.46 94,233.30 215,136.81

317,346.06
-----1-1-,-6-9-5-.3--1 -------------
78,172.46 $12,020,000.57 $10,848,637.87

-2,908.12 $ -795,245.64 $ -195,502.50

$ 570,570.00 244,307.69
-244,307.69
------------$----5-7-0-,-5-7-0-.0--0
$ -221,767.52 $ 662,790.63

$ 570,570.00 244,307.69 $ 307,456.07
----2-4--4-,3--0-7-.6--9 ----3-0--7-,4--5-6-.0--7 $----5-7-0-,-5-7-0-.-0-0 $----------0-.0--0

-2,908.12 $ -224,675.64 $ -195,502.50

8,978.91

671,769.54

867,272.04

19,187.34

19,187.34

------3-,3-8--2-.4--5

-------------

3,382.45
-------------

-------------

$===4==6=3=,5==9=2=.9=0= $======6=,0=7==0=.7=9= $====4=6=9=,6==6=3=.6=9= $====6=7=1=,7==6=9=.5==4

- 5-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ACTUAL AND BUDGET - GOVERNMENTAL FUND TYPES
YEAR ENDED JUNE 30. 1994

EXHIBIT "C"

ACTUAL

ACTUAL

PER

PER

EXHIBIT "8" ADJUSTMENTS BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

REVENUES

State Funds Federal Funds Local and Other Funds

$ 7,306,925.51 $ 1,247,665.05 2,594,900.03

0.00 $ 7,306,925.51 $ 9,884,316.00 $-2,577,390.49 1,247,665.05 1,026,668.00 220,997.05 2,594,900.03 3,473,954.86 -879,054.83

Total Revenues

$11,149,490.59 $

0.00 $11,149,490.59 $14,384,938.86 $-3,235,448.2~

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services Food Services Operation Other Operations of Non-Instructional Services Enterprise Operations Corrrnunity Services Operations
Capital Outlay Debt Service
Total Expenditures

$6,806,145.20$

0.00 $6,806,145.20$ 6,871,474.27 $ 65,329.07

313,565.71 237,420.61 298,320.58 214,605.46 688,522.87 164,398.52 761,930.20 386,727.30
9,167.00 815,647.80

313,565.71 237,420.61 298,320.58 214,605.46 688,522.87 164,398.52 761,930.20 386,727.30
9,167.00 815,647.80

315,110.00 242,321.00 231,990.00 246,707.00 689,385.00 189,733.00 809,581.00 293,970.00 12,522.00 816,442.17

1,544.29 4,900.39 -66,330.58 32,101.54
862.13 25,334.48 47,650.80 -92,757.30 3,355.00
794.37

104,847.90

104,847.90

77,200.00 -27,647.90

0.00

0.00

50,240.00

50,240.00

125,534.14

125,534.14 44,900.00 -80,634.14

685,953.45

685,953.45 3,592,833.00 2,906,879.55

329,041.37

329,041.37

0.00 -329,041.37

------------- ------------- ------------- ------------- -------------

$11,941,828.11 $

0.00 $11,941,828.11 $14,484,408.44 $ 2,542,580.33

Excess of Revenues over (under) Expenditures $ -792,337.52 $

0.00 $ -792,337.52 $ -99,469.58 $ -692,867.94

OTHER FINANCING SOURCES (USES)

other Sources Other Uses

$ 814,877.69 $ -244,307.69

0.00 $ 814,877.69 $ 592,500.00 $ 222,377.69 -244,307.69 -587,500.00 343,192.31

Total Other Financing Sources (Uses)

$ 570,570.00$

0.00 $ 570,570.00$ 5,000.00$ 565,570.00

Excess of Revenues and Other Financing Sources

over (under) Expenditures and Other

Financing Uses

$ -221,767.52 $

FUND BALANCE JULY 1, 1993

662,790.63

o.oo $ -221,767.52 $ -94,469.58 $ -127,297.94
0.00 662,790.63 194,386.06 468,404.57

FOOD INVENTORY

Donated Corrrnodities June 30, 1994
Purchased Food June 30, 1994

19,187.34 -19,187.34

0.00

0.00

3,382.45

-3,382.45

0.00

0.00

FUND BALANCE JUNE 30, 1994

$===4=6==3=,5=9=2==.9=0$===-=2=2=,=5=6=9=.-7=9~

$====4=4=1=,0=2==3=.1=1=

$ 99,916.48
============

$ 341,106.63
====-=--=====

The notes to the general purpose financial statements are an integral part of this statement.
- 6-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1994

EXHIBIT "D"

OPERATING REVENUES
------------------
None Recorded
OPERATING EXPENSES
------------------
Current Instruction
Operating Income (Loss) NONOPERATING REVENUES
---------------------
Dividends Earned FUND BALANCE JULY 1
-------------------
FUND BALANCE JUNE 30

ENDOWMENT FUNDS
------------SARA A. MURCHISON
SCHOLARSHIP FUND

TOTALS (Memorandum Only) ----------------------------
YEAR ENDED ---------------------------JUNE 30, 1994 JUNE 30, 1993

$

0.00 $

0.00 $

0.00

------------- ------------- -------------

$ 2,000.00 $ 2,000.00 $ 1,000.00
------------- ------------- -------------
$ -2,000.00 $ -2,000.00 $ -1,000.00

1,080.00

1,080.00

1,070.00

54,850.00

54,850.00

54,780.00

------------- ------------- -------------

$ 53,930.00 $ 53,930.00$ 54,850.00

The notes to the general purpose financial statements are an integral part of this statement.
- 7-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUND YEAR ENDED JUNE 30, 1994

EXHIBIT "E"

Cash Flows from Operating Activities: Cash Paid for Scholarships Net Cash Provided (Used) by Operating Activities
Cash Flows from Investing Activities: Dividends Received on Investments Net Cash Provided by Investment Activities
Net Increase (Decrease) in Cash Cash and Cash Equivalents - July 1
Cash and Cash Equivalents - June 30
Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss)
Net Cash Provided (Used) by Operating Activities

ENDOWMENT FUND
------------SARA A. MURCHISON
SCHOLARSHIP
FUND
-------------

TOTALS
(Memorandum Only)
---------------------------YEAR ENDED
----------------------------
JUNE 30, 1994 JUNE 30, 1993
------------- -------------

$ -2,000.00 $ -2,000.00 $ -1,000.00
------------- ------------- -------------

$ -2,000.00 $ -2,000.00 $ -1,000.00
------------- ------------- -------------

$

810.00 $

810.00 $

1,330.00

------------- ------------- -------------

$

810.00 $

810.00 $ 1,330.00

------------- ------------- -------------

$ -1,190.00 $ -1,190.00 $

330.00

------------- ------------- -------------

$

2,350.00 $

2,350.00 $

2,020.00

------------- ------------- -------------

$

1,160.00 $

1,160.00 $

2,350.00

$ -2,000.00 $ -2,000.00 $ -1,000.00
$ -2,000.00 $ -2,000.00 $ -1,000.00
============= ============= =============

The notes to the general purpose financial statements are an integral part of this statement. - 9-

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Vidalia Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board elected by the voters and a Superintendent, appointed by the Board. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the general purpose financial statements ofthe Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the City of Vidalia Board ofEducation.
Based upon the application of the above criteria, the City of Vidalia Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in the City of Vidalia, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management and the ability to significantly influence operations.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because tliey do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 10 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources ofthe Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education.
sPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction ofmajor capital facilities, as funded by Georgia State Financing and Investment Commission Project No. 94-793-082.
FIDUCIARY FUND TYPES - the trust funds used to account for assets held by a government unit in a trustee capacity for individuals, private organizations, other government units and/or other funds. These funds include:
NONEXPENDABLETRUSTFUND Sara A. Murchison Scholarship Fund -the fund used to account for an endowment of which the corpus is to be invested and preserved intact with the resultant income to be used to provide college scholarships to Vidalia City High School Seniors.
EXPENDABLE TRUST FUND Self-Insured Employee Benefit Fund -the fund used to account for Dental Insurance Fund revenues and expenditures.
- 11 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for material capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
The nonexpendable trust fund is accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of this fund are included on the balance sheet. Operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total assets.
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants, and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the
- 12 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
The accrual basis of accounting, as required by generally accepted accounting principles, is utilized by nonexpendable trust funds. Under the accrual basis of accounting, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred.
BUDGET
The City of Vidalia Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including savings and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
INVESTMENTS
COMPOSITION OF INVESTMENTS Donated investments are stated at fair market value as of the date donated.
- 13 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATE:MENTS
JUNE 30, 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The City of Vidalia fixed the property tax levy for the 1993 tax year (calendar year) on November 19, 1993 (levy date). Taxes were due on December 20, 1993. The lien date for property taxes was January l, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The city clerk bills and collects the property taxes for the Board ofEducation and remits the taxes collected to the Board.

The tax millage rate levied for the 1993 tax year (calendar year) for the City of Vidalia Board ofEducation was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

14.0 mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

For fiscal year 1994, the Board began recording inventories of purchased foods and donated food commodities. The recording of the purchased foods and donated food commodities inventories is a change in accounting principles.

INTERFUND TRANSACTIONS

The Board has the following types of interfund transactions:

Reimbursements of expenditures/expenses initially made from a fund that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.

- 14 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results
of operations or cash flows in conformity with generally accepted accounting principles. Neither are such data
comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
( 1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates ofindebtedness or other direct obligations of the United States or ofthe State of Georgia,
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
- 15 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994

Note 2: DEPOSITS AND INVESTMENTS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of

the United States government, which are fully guaranteed by the United States government both

as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home

Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm

Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage

Association.



CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $1,553,738.62. The amounts of the total bank balances are classified into three categories of credit risk:

Category I - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. {This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:

Risk Category

Bank Balance

1

$ 229,897.79

2

1,245,699.37

3

78,141.46

Total

$ 1,553,738.62

CATEGORIZATION OF INVESTMENTS At June 30, 1994, the carrying amount ofthe Board's total investments was $52,500.00 and this entire amount consisted ofCommon Stock which was registered in the Board's name. The market value of these investments was $23,760.00.

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

- 16 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of $1,607.00 was paid in claims.

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The City of Vidalia Board of Education has entered into various lease agreements as lessee for buses and equipment. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

Capital Leases

Balance July 1, 1993

$

0.00

Additions

570,570.00

Deductions

317,346.06

Balance June 30, 1994

$ 253,223.94

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items are:

Fiscal Year Ended June 30

Capital Leases

1995

$ 269,135.51

Deduct: Imputed Interest

15,911.57

Net Present Value ofFuture Minimum Lease Payments

$ 253,223.94

Note 6: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Board had encumbrances in the amount of$43,879.54 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized

- 17 -

CITY OF VIDALIA BOARD OF EDUCATION - TOO1\1BS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994

Note 6: SIGNIFICANT COMMITMENTS

in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows:

Computers in Classrooms Distant Leaming Media Center and Library Equipment

$ 17,924.47 1,204.84
24,750.23

$ 43,879 54

The amounts described in this note are not reflected in the financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the granter agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the financial statements.

Note 8: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless of age, or after IO years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

- 18 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994

Note 8: RETIREMENT PLANS

Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is

entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement,

whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had

the member retired on the date of death on either a service retirement allowance or a disability retirement

allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years

of service) and compensation up to the time of disability or death.



Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $6,455,476.47; total payroll was $7,238,264.01.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as ad~sed by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.

Total contributions made during fiscal year 1994 amounted to $1,149,724.30, of which $762,391.76 was made by the Board and $387,332.54 was made by employees. These contributions represented 11.81% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12,821,722,000.00

Unfunded pension benefit obligation

$ 1 090.292.000.00

- 19 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXIIlBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994
Note 8: RETIREMENT PLANS
The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of $762,391.76 was actuarially determined arid represented .146% of total contributions made by all participating employers.
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement withl Oyears of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.
There were 57 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees.
- 20 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY EXHIBIT "F" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1994 Note 8: RETIREMENT PLANS Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $1,828.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00. Note 9: SURETY BONDS Mr. David C. Mosely, School Superintendent through June 30, 1994, was bonded in the amount of $50,000.00 with the Fidelity and Deposit Company ofMaryland, Baltimore, Maryland, their Bond No. 30304705. The School Superintendent, Dr. Robert T. Smith, effective July 1, 1994, is bonded in the amount of $50,000.00 with the Fidelity and Deposit Company of Maryland, Baltimore, Maryland, their Bond No. 30580352, on which"premium is paid through July 1, 1995.
- 21 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1 1994

ASSETS
Cash and Cash Equivalents Accounts Receivable Inventories
Food Donated Commodities Purchased Food

SCHOOL

FOOD

CHILD

COMMUNITY

SERVICES

LOTTERY

CARE

EDUCATION

FUND

PROGRAMS

PROGRAM

FUND

------------- ------------- ------------- -------------

$ 172,477.57

$ 7,687.54 $

0.00

7,846.03 $ 69,038.10

19,187.34 3,382.45

Total Assets

$ 202,893.39 $ 69,038.10 $ 7,687.54$

0.00

============= ============= ============= =============

LIABILITIES AND FUND EQUITY

LIABILITIES

Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY

$ 69,038.10 $ 2,427.54
29,421.52
------------- -------------
$ 31,849.06 $ 69,038.10
------------- -------------

Fund Balances

Reserved

For Continuation of Federal Programs

For Inventories

Food

Donated Commodities

$ 19,187.34

Purchased Food

3,382.45

Unreserved Deficit Undesignated
Total Fund Equity

$ 22,569.79

148,474.54 $

0.00 $

7,687.54 $

0.00

------------- ------------- ------------- -------------

$ 171,044.33 $

0.00 $

7,687.54 $

0.00

------------- ------------- ------------- -------------

Total Liabilities and Fund Equity $ 202,893.39 $ 69,038.10 $ 7,687.54 $

0.00

============= ============= ============= =============

See notes to the general purpose financial statements. - 22 -

EXHIBIT "G"

ELEMENTARY AND SECONDARY EDUCATION ACT

-

--------------CHAPTER

-

-1

-

--------------

-

-

-

-

-

--------------TITLE I I

-

---

-

----------------------------

EDUCATION OF

MIGRANT

CHAPTER 2
-------------

EISENHOWER MATHEMATICS

DEPRIVED

EDUCATION BLOCK GRANT - AND SCIENCE

CHILDREN

PROGRAM

FLOW THROUGH

EDUCATION

------------- ------------- ------------- -------------

INDIVIDUALS WITH
DISABILITIES EDUCATION ACT TITLE VI, B
------------FLOW
THROUGH

TOTALS ---------------------------JUNE 30, 1994 JUNE 30, 1993

$

0.00 $

0.00

$ 180,165.11 $ 100,377.52

$ 80,230.54 $

6,204.17

$

8,557.83

171,876.67

117,771.3~

19,187.34 3,382.45

$ 80,230.54 $ 6,204.17 $

0.00 $

0.00 $ 8,557.83 $ 374,611.57 $ 218,148.91

$ 22,276.77 $

3,912.08

10,783.23

642.89

46,986.75

1,649.20

183.79

------------- -------------

$ 80,230.54
-------------

$

6,204.17
-------------

$ 3,321.97 $ 98,548.92

1,661.47

15,515.13 $ 16,443.66

3,574.39

81,631.86

84,083.89

183.79

911.20

------------- ------------- -------------

$ 8,557.83 $ 195,879.70 $ 101,438.75
------------- ------------- -------------

$

356.27

$ 19,187.34 3,382.45

$ 22,569.79 $

356.27

-988.27

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00

156,162.08

117,342.16

$

0.00 $

0.00 $

0.00 $

0.00 $

0.00 $ 178,731.87 $ 116,710.16

$ 80,230.54
=============

$ 6,204.17
=============

$

0.00

=============

$

0.00

=============

$=----8-,-5-5-7--.8-3-

$ 374,611.57
----=========

$ 218,148.91
=============

- 23 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND
YEAR ENDED JUNE 30, 1994

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

CHILD CARE PROGRAM

COMMUNITY
EDUCATION FUND

REVENUES

State Funds
Federal Funds Local and Other Funds

$ 59,596.00$ 135,451.46

501,279.19

$

286,087.82

6,344.24 77,126.75$

26,032.88

Total Revenues

$ 846,963.01 $ 135,451.46$ 83,470.99 $ 26,032.88

EXPENDITURES

Current

Instruction

$

Support Services

Pupil Services

Improvement of Instructional Services

Educational Media Services

General Administration

School Administration

Maintenance and Operation of Plant

Student Transportation Services

Central Support Services

Other Support Services

Food Services Operation

$ 815,647.80

Community Services Operations

62,939.89 45,249.77 20,269.53 $
7,010.47

43.17 449.95 75,473.16$

50,060.98

Total Expenditures

$ 815,647.80$ 135,469.66$ 75,966.28$ 50,060.98

Excess of Revenues over (under) Expenditures $ OTHER FINANCING SOURCES

31,315.21 $

-18.20 $ 7,504.71 $ -24,028.10

Operating Transfers In

18.20

25,016.37

Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1

$ 31,315.21 $ 117,159.33

0.00 $ 0.00

7,504.71 $ 182.83

988.27 -988.27

Food Inventory Donated Commodities June 30
Purchased Food June 30
Residual Equity Transfer

19,187.34 3,382.45

FUND BALANCE JUNE 30

$ 171,044.33 $

0.00 $ 7,687.54$

0.00

============= ============= ============= =============

See notes to the general purpose financial statements. - 24 -

EXHIBIT "H"

ELEMENTARY AND SECONDARY EDUCATION ACT

CHAPTER 1

EDUCATION OF DEPRIVED CHILDREN

MIGRANT EDUCATION PROGRAM

CHAPTER 2 BLOCK GRANT FLOW THROUGH

TITLE II EISENHOWER MATHEMATICS AND SCIENCE EDUCATION

INDIVIDUALS
WITH
DISABILITIES EDUCATION ACT
TITLE VI, B -------------
THFLROOWUGH

TOTALS
---------------------------YEAR ENDED
J-U-N-E--3--0-, -1-9-9-4---J-U-N-E---3-0-, --1-99-3-

$ 545,927.17 $

42,545.86 $

21,136.00 $

11,690.00 $

$ 195,047.46$ 58,070.00 42,631.83 1,171,554.29 1,226,059.83
389,247.45 309,206.46

$ 545,927.17 $ 42,545.86$ 21,136.00 $ 11,690.00$ 42,631.83 $1,755,849.20$ 1,593,336.29

$ 496,667.80$ 2,977.76 617.97
40,029.03 581.04
1,724.38 3,329.19
$ 545,927.17 $

41,734.99 $ 810.87
42,545.86 $

21,136.00 $ 21,136.00 $

12,022.61 $ 37,356.86 $ 671,858.15$ 694,451.04

23.66

1,062.11 3,834.21
78.65
300.00
-------------

4,039.87 3,834.21 45,867.74 40,131.34
581. 04 22,037.08 11,600.48
300.00 815,647.80 125,534.14
-------------

3,269.85 12,253.52
899.38 36,615.21
928.75 8,912.62 11,323.37 6,548.22
754.97
729,037.70 94,233.30
-------------

12,046.27 $ 42,631.83 $1,741,431.85$ 1,599,227.93

$

0.00 $

0.00 $

0.00 $

-356.27 $

0.00 $ 14,417.35$ -5,891.64

25,034.57

23,500.00

$

0.00 $

0.00 $

0.00 $

-356.27 $

0.00 $ 39,451.92 $ 17,608.36

0.00

0.00

0.00

356.27

0.00 116,710.16

99,046.37

19,187.34 3,382.45

55.43

$

0.00

=============

$==========0=.0==0

$

0.00

=============

$

0.00

=============

$

0.00

=============

$ 178,731.87
=============

$ 116,710.16
=============

- 25 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30 1 1994

EXHIBIT "I"

ASSETS Cash and Cash Equivalents Investments Accounts Receivable
Total Assets
FUND EQUITY Fund Balances
Reserved For Endowment Corpus
Unreserved Undesignated
Total Fund Equity

EXPENDABLE TRUST FUND

NONEXPENDABLE TRUST FUND
------------SARA A.
MURCHISON SCHOLARSHIP
FUND

SELF-INSURED EMPLOYEE BENEFIT FUND
DENTAL INSURANCE
FUND

TOTALS ---------------------------JUNE 30, 1994 JUNE 30, 1993

$ 1,160.00 $ 52,500.00 270.00

6,070.79 $

7,230.79 $ 52,500.00
270.00

11,328.91 52,500.00

$ 53,930.00 $ 6,070.79 $ 60,000.79$ 63,828.91
============= ============= ============= ==~=====z==

$ 52,500.00 1,430.00 $

$
6,070.79

52,500.00 $ 7,500.79

52,500.00 11,328.91

$ 53,930.00 $ 6,070.79 $ 60,000.79 $ 63,828.91
============= ============= ============= =============

See notes to the general purpose financial statements. - 26 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30, 1994

SCHEDULE "1" Page 1

FUNDING AGENCY PROGRAM/GRANT
--------------

CFDA NUMBER

AWARDS IN PERIOD
-------------

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)
-------------

FEDERAL REVENUE IN PERIOD
-------------

EXPENDITURES IN PERIOD
-------------

Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Child and Adult Care Food Program 1994 Contract Food Services School Breakfast Program 1993 Grant 1994 Grant National School Lunch Program 1993 Grant 1994 Grant Food Distribution Program (1)

10.558 $

979.46 $

782.33 $

979.46

(2)

10.553

2,886.51

10.553

72,484.67

68,478.45

72,484.67

(2)

*10.555

3,030.35

*10.555 361,590.49 357,947.81 361,590.49 $ 749,423.23(3)

10.550

66,224.57

N/A

66,224.57

66,224.57

------------- ------------- ------------- -------------

Total U. S. Department of Agriculture

$ 501,279.19 $ 433,125.45 $ 501,279.19$ 815,647.80
------------- ------------- ------------- -------------

Education, U. S. Department of Through First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Elementary and Secondary Education Act Chapter 1 Migrant Education Program 1993 Regular 1993 SUllll1er 1994 Regular 1994 SUllll1er Through Georgia Department of Education Elementary and Secondary Education Act Chapter 1 Education of Deprived Children 1993 Regular 1993 SUllll1er 1993 Carry-Over 1994 Regular Chapter 2 Block Grant - Flow Through 1994 Regular Title II Eisenhower Mathematics and Science Education 1993 Regular 1994 Regular Individuals with Disabilities Education Act Title VI, B Flow Through 1992 Carry-Over
1993 Regular 1993 Carry-Over 1994 Regular

84.011 84.011 84.011 $ 84.011
*84.010 *84.010 *84.010 *84.010
84.151
84.164 84.164
84.027 84.027 84.027 84.027

$ 46,185.14 17,162.33
29,692.00 484,965.00 21,136.00
11,690.00
1,701.00 44,336.00

6,834.71 30,704.79 $ 20,654.03
67,790.31 49,105.00 29,692.00 393,820.00
21,136.00
11,690.00
3,396.00 11,168.60 1,701.00 32,373.00

15,687.66$ 22,474.37 4,383.83
42,368.42 29,692.00 473,866.75 21,136.00
11,690.00
1,701.00 40,930.83

15,687.66 22,474.37 4,383.83
42,368.42 29,692.00 473,866.75
21,136.00
356.27 11,690.00
1,701.00 40,930.83

- 27 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30 1 1994

SCHEDULE "l" Page 2

FUNDING AGENCY PROGRAM/GRANT
--------------

CFDA NUMBER

AWARDS IN PERIOD
-------------

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)
-------------

FEDERAL REVENUE IN PERIOD
-------------

EXPENDITURES IN PERIOD
-------------

Education, U. S. Department of

Through Georgia Department of Education

Vocational Education - Basic Grants to States

High School Program

Basic Grant

1994 Grant

84.048 $ 38,110.76 $ 26,579.76$ 38,110.76

(4)

Consl.lller and Hanemaking Education

1994 Contract

84.049

8,000.00

8,000.00

8,000.00

(4)

Tech-Prep Education

1994 Grant

84.243

30,000.00

30,000.00

30,000.00

(4)

------------- ------------- ------------- -------------

Total U. S. Department of Education

$ 732,978.23 $ 744,645.20$ 740,041.62 $ 664,287.13
------------- ------------- ------------- -------------

Health and Human Services, U. S. Department of

Through Georgia Department of Human Resources

Child Care Assistance Program

1994 Regular

93.575 $ 5,000.00$ 5,000.00$ 5,000.00

(4)

Dependent Care Program

1994 Regular

93.673

13,267.00

1,344.24

1,344.24

(4)

Total U. S. Department of Health and Human Services

$ 18,267.00$ 6,344.24 $ 6,344.24

Total Federal Financial Assistance

$1,252,524.42 $1,184,114.89 $1,247,665.05$ 1,479,934.93
========== ============= =========== ==========

Major Programs are identified by an asterisk (*) in front of the CFDA number.

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonnonetary assistance for donated conmodities received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the School Breakfast Program and the Child and Adult Care Food Program were not maintained separately and are included in the 1994 National School Lunch Program.
(3) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

See notes to the general purpose financial statements. - 28 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ANALYSIS OF CASH AND CASH EQUIVALENTS JUNE 30 1 1994
INTEREST BEARING ACCOUNTS
First Community Bank, Vidalia, Georgia
N.O.W. Account (3.34%)
Montgomery County Bank, Ai 1ey, Georgi a
Checking Accounts (3.50%)
Vidalia Federal Savings and Loan Association, Vidalia, Georgia
Passbook Savings Account (3.75%)

SCHEDULE "2"
$ 153,609.01 204,054. 4!' 29,897.79
$ 387,561.21
=============

See notes to the general purpose financial statements. - 29 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY INVESTMENTS
JUNE 30. 1994
STOCK
Savannah Foods and Industries, Incorporated Common Stock 2000 Shares (Fair Market Value as of Date of Donation) (Market Value $23,760.00)

SCHEDULE "3"
$ 52,500.00
=============

See notes to the general purpose financial statements. - 30 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ACCOUNTS RECEIVABLE JUNE 30 1 1994

SCHEDULE "4"

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

FIDUCIARY FUND TYPE
------------NON EXPENDABLE TRUST FUND

TOTAL

Education, Georgia Department of

Food Services

School Breakfast Program

National School Lunch Program

Child and Adult Care Food Program

Vocational Education

Federal Funds

$

Lottery Programs

Computers in Classrooms

Distant Learning

Media Center and Library Equipment

Federal Programs

ESEA - Chapter 1

Education of Deprived Children

Individuals with Disabilities Education

Act - Title VI, B

Flow Through

First District Regional Educational Service Agency d/b/a Live Oak Migrant Education Agency Migrant Education Program

Savannah Foods and Industries, Incorporated Dividends Earned

Various Sources Overpayment of Various Withholdings

$ 11,531.00
490.44

4,006.22 3,642.68
197.13
29,316.25 2,000.00 37,721.85
80,230.54
8,557.83
6,204.17
$

$ 4,006.22 3,642.68 197.13
11,531.00
29,316.25 2,000.00 37,721.85
80,230.54
8,557.83

270.00

6,204.17 270.00 490.44

$ 12,021.44 $ 171,876.67 $
============= =============

270.00 $ 184,168.11

See notes to the general purpose financial statements. - 31 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1994

SCHEDULE "5"

AGENCY/FUNDING

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

TOTAL

GRANTS

Education, Georgia Department of

Quality Basic Education

General and Career Education Programs$ 4,670,109.00

Special Education Programs

392,426.00

Remedial Education Program

204,282.00

Media Center Program

200,075.00

Staff Development Programs

60,660.00

Indirect Cost

1,351,668.00

Pupil Transportation

Regular

100,784.00

Bus Replacement

29,157.00

In-School Suspension

68,162.00

Mid-term Adjustment

142,096.00

Local Fair Share

-848,094.00

Educational Equalization Funding Grant

590,254.00

Food Services

$

Vocational Education

5,408.00

Other State Programs

Innovative Programs

4,800.00

Teachers' Retirement

9,483.05

Technology Grant

2,650.00

Lottery Programs

Algebra Classrooms

Computers in Classrooms

Distant Learning

Media Center and Library Equipment

Safe Schools Grant

Georgia Public Telecommunication Commission Lottery Program Distant Learning

Financing and Investment Commission, Georgia State Reimbursement on Construction Projects

CONTRACTS Education, Georgia Department of Governor's School Leadership Grant

2,000.00

59,596.00
2,316.00 53,075.53
2,795.16 45,249.77 27,280.00

$ 4,670,109.00 392,426.00: 204,282.00 200,075.00 60,660.00
1,351,668.00
100,784.00 29,157.00 68,162.00 142,096.00 -848,094.00 590,254.00 59,596.00 5,408.00
4,800.00 9,483.05 2,650.00
2,316.00 53,075.53
2,795.16 45,249.77 27,280.00

4,735.00

4,735.00

$ 125,958.00

125,958.00

2,000.00

$6,985,920.05$ 195,047.46$ 125,958.00$ 7,306,925.51
============= ============= ============= =============

See notes to the general purpose financial statements. - 32 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30, 1994

SCHEDULE "6"

Taxes City Wide School Tax
Other Child Care Fees Contributions to Self-Insured Employee Benefit Fund From Other Funds For Dental Insurance Donations Indirect Cost Special Revenue Fund Interest Earned Lost and Damaged Books Pro-Rata Share of Vocational High School Operations Montgomery County Board of Education Tattnall County Board of Education Treutlen County Board of Education Reimbursement for Salaries J. D. Dickerson Elementary School Vidalia High School Rents Sales Lunches and Breakfast School Assets Tuition Other

GOVERNMENTAL FUND TYPES

----------------------------

SPECIAL

GENERAL

REVENUE

FUND

FUND

------------- -------------

FIDUCIARY
FUND TYPE
-------------
EXPENDABLE
TRUST FUND
-------------

TOTAL
-------------

$ 1,953,686.33

$ 1,953,686.33

$ 77,076.75

77,076.75

10,050.37 18,589.87
2,660.14

$ 75,264.34 50.00
5,249.65

75,264.34 50.00
10,050.37 23,839.52
2,660.14

25,080.47 12,898.39 54,349.40

25,080.47 12,898.39 54,349.40

5,262.66 24,689.28 5,642.21

5,262.66 24,689.28 5,642.21

3,627.50
85,443.08
3,672.88
-------------

217,604.43
26,031.75 63,234.87
-------------

-------------

217,604.43
3,627.50 111,474.83 66,907.75
-------------

$2,205,652.58$ 389,247.45$ 75,264.34 $ 2,670,164.37
============= ============= ============= =============

See notes to the general purpose financial statements. - 33 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30. 1994

SCHEDULE "7"

EXPENDITURES
------------
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Principal and Interest Land and Land Improvements Equipment

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

------------- ------------- ------------- -------------

$ 6,418,912.41 $ 1,449,606.10 17,751.31 49,730.37 1,940.14 26,306.98 122,239.93 491. 90 35,516.75 41,996.35
8,867.00 17,067.80 336,848.00 290,354.23
168,457.00 23,562.04
28,254.41

819,351.60 177,360.61
3,543.04 42,538.19
3,560.00
222.00 3,943.80 5,185.12
5,702.48 147,328.56
2,265.91 409,044.07
1,635.90 2,729.00 10,050.37
271.91

$ 7,238,264.01 1,626,966.71 21,294.35 92,268.56 1,940.14 26,306.98 125,799.93 491.90 35,738.75 45,940.15 5,185.12 8,867.00 22,770.28 484,176.56 292,620.14 409,044.07 170,092.90 26,291.04 10,050.37 28,526.32

329,041.37

329,041.37

$ 685,953.45

685,953.45

147,498.72

106,699.29

254,198.01

------------- ------------- ------------- -------------

Total Expenditures

$ 9,514,442.81 $1,741,431.85 $ 685,953.45 $11,941,828.11
============= ============= ============= =============

See notes to the general purpose financial statements. - 35 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30. 1994

EXPENDITURES
Operating Costs Repair and Maintenance Services Supplies
Nonoperating Costs Equipment
Total Expenditures

ALGEBRA CLASSROOMS

COMPUTERS IN
CLASSROOMS

DISTANT LEARNING

$

450.00

$ 2,316.00

31,231.02 $ 2,795.16

21,412.71

$ 2,316.00 $ 53,093.73 $ 2,795.16
============= ============= =============

See notes to the general purpose financial statements. - 36 -

SCHEDULE "8"

MEDIA CENTER
AND
LIBRARY EQUIPMENT

SAFE SCHOOLS GRANT

G.P.T.C. DISTANT LEARNING

TOTAL

$ 19,742.77 $

7,160.42 $

$ 4,735.00

450.00 67,980.37

25,507.00

20,119.58

67,039.29

$ 45,249.77 $ 27,280.00$

4,735.00$ 135,469.66

============= ============= ============= =============

- 37 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF EXPENDITURES BY OBJECT
FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1 1994
EXPENDITURES
Operating Costs Dental Claims

SCHEDULE "9" $ 78,172.46

See notes to the general purpose financial statements. - 38 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30, 1994

SCHEDULE "10"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Program in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WE I GHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$5,588,555.00$ 61,126.00

$ 5,770,023.78 434,064.98$

76,964.04

$6,204,088.76$ 76,964.04

-46,994.96

-15,838.04

$ 6,157,093.80 $ 61,126.00

$

0.00 $

0.00

See notes to the general purpose financial statements. - 39 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - BY PROGRAM
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS
YEAR ENDED JUNE 30. 1994

GENERAL AND CAREER EDUCATION PROGRAMS Kindergarten (*) Grades 1 - 3 (*) Sub-Total - K-3 Grades 4 - 5 (*) Grades 6 - 8 (*) Grades 9 - 12 (*) High School Laboratories(*) Vocational Education Laboratories (*) Total General and Career Education Programs
SPECIAL EDUCATION PROGRAMS
ReCgautleagroPryrogIra(m*sl
g:~:g~~~ llr'cl>
Category IV (*) Itinerant Supplemental Speech
Sub-Total - Regular Category V (Gifted) (*)
Total Special Education Programs REMEDIAL EDUCATION PROGRAM(*) MEDIA CENTER PROGRAMS

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

TOTAL

..!,_

ORIGINAL

MID-TERM

REQUIRED

$ 478,386.00 1,273,847.00
$1,752,233.00 90 600,805.00 90
1,051,877.00 90 755,200.00 90 193,191.00 90 316,803.00 90

$ 430,547.40$ 1,146,462.30
$1,577,009.70$ 540,724.50 946,689.30 679,680.00 173,871.90 285,122.70

$ 4,670,109.00

$4,203,098.10$

0.00 $ 430,547.40 1,146,462.30
0.00 $1,577,009.70 540,724.50 946,689.30
4,857.00 684,537.00 173,871.90 285,122.70
4,857.00$ 4,207,955.10

$ 363,265.00

$ 326,938.50$ 116,806.00$ 443,744.50

$ 363,265.00 90 29 .161. 00 90
$ 392,426.00 $ 204,282.00 90 $ 200,075.00 90

$ 326,938.50$ 2,244.90
$ 353,183.40 $ $ 183,B53.80 $ $ 180,067.50$

116,806.00$
116,806.00$ 0.00 $ 0.00 $

443,744.50 26,244.90 469,989.40 183,853.80 180,067.50

Total Thirteen Weighted and Media Center $ 5,466,B92.00

121,663.00$ 5,041.865.80

STAFF DEVELOPMENT PROGRAMS (1) Cost of Instruction Professional Development

$ 17,352.98 100 $ 17,352.98$

43,307.02 100

43,307.02

466.00 $ 17,818.98 43,307.02

Total Staff Develoi:ment

$ 60,660.00

$ 60,660.00$

466.00 $ 61,126.00

$ 5,527,552.00

$ 4,980.862.80 $ 122,129.00$ 5.102.991.80

(*) Identifies Thirteen Weighted Programs.

Note: (1) $3,686.98 of the allotment for Professional Development has been transferred to Cost of Instruction as authorized by OCGA 20-2-182.

See notes to the general purpose financial statements. - 40 -

SCHEDULE 11 11 11

REQUIRED. ALLOTMENT

SALARIES ACTUAL

DISTRIBUTION BY RESPECTIVE PORTIONS

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS ACTUAL

AMOUNT OF
UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

$ 419,915.70$ 486,679.12

$ 10,631.70 $ 22,635.68

1,112,110.20 1,121,309.38

34,352.10

76,758.91

$1,532,025.90$ 1,607,988.50$

0.0D

$ 44,983.80$ 99,394.59 $

0.00

525,091.50

585,985.82

0.00

15,633.00

64,845.11

0.00

920,190.60 1,181,834.70

0.00

26,498.70

46,553.51

0.00

656,288.70

804,865.94

0.00

28,248.30

84,745.14

0.00

166,673.70

177,144.40

0.00

7,198.20

8,431.48

0.00

250,009.20

441,632.80

0.00

35,113.50

72,825.49

0.00

$4,050,279.60$ 4,799.452 .16 $

0.00

$ 157,675.50$ 376,795.32 $

0.00

$ 23,004.90 $ 108,534.60 282,440.20 20,449.80 389.70 736.20

57,197.36 143,525.63 237,904.85 86,966.19

$ 1,108.80$ 2,183.40 4,239.00 657.90

1,048.05 5,299.52 5,624.65
747.97

$ 435,555.40$ 525,594.03 $

0.00

$ 8,189.10$ 12,720.19 $

0.00

25,560.90

56,925.01 $

0.00

684.00

1,368.82 $

0.00

$ 461,116.30 $ 582,519.04

$ 8,873.10 $ 14,089.01

$ 180,796.50 $ 181,089.02 $

0.00

$ 3,057.30$

3,074.25$

0.00

$ 141,020.10 $ 206,963.56$

0.00

$ 39,047.40$ 40,106.40 $

0.00

$4,833,212.50 $ 5,770,023.78 $

0.00

$ 208,653.30$ 434,064.98$

0.00

$4,833,212.50$ 5,770,023.78 $=======0....0=0

$ 17,818.98$ 33,657.02 $

0.00

43,307.02

43,307.02

0.00

$ 61.126.00 $ 76,964.04 $-======o=.o=o

$ 269,779.30 $ s11 ,029.02 $======o=.o=o

- 41 -

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF TRAVEL OF BOARD MEMBERS YEAR ENDED JUNE 30, 1994
BOARD MEMBER ADDRESS
Mr. John T. Hadden, Chairman (*) 106 Sunset Drive Vidalia, Georgia 30474 Mr. Ed Van Fleet 710 Laurel Drive Vidalia, Georgia 30474 Mr. Linwood Libby (*) 904 Laurel Drive Vidalia, Georgia 30474 Mr. T. Reid McArthur(*) Route 5, Box 18 Vidalia, Georgia 30474 Ms. Nancy Peterson(*) 1612 Cheney Drive Vidalia, Georgia 30474 Mr. Bernard Thomas(*) 502 Thompson Street Vidalia, Georgia 30474
(*) Denotes Board Members Serving as of June 30, 1994

SCHEDULE "12"

$

266.63

118.65 684.95 242.37 627.54

$

1,940.14

=============

See notes to the general purpose financial statements. - 42 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to the City of Vidalia Board ofEducation is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results ofour tests indicate that, with respect to the items tested, the City of Vidalia Board ofEducation complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.

94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the City of Vidalia Board of Education's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office ofManagement and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Vidalia Board ofEducation had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
c::P~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-50
\

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the City of Vidalia Board of Education's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level of Effort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management ofthe City of Vidalia Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States~ and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the City ofVidalia Board ofEducation's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the City ofVidalia Board ofEducation complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter ofpublic record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the City of Vidalia Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1994 general purpose financial statements of the City of Vidalia
Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements goverrung:

( 1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the City ofVidalia Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the City of Vidalia Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfull submitted,
~
Claude L. Vickers
State Auditor
CLV:gp 94CRL-120

SECTION ill INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe City of Vidalia Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit of the general purpose financial statements of the City of Vidalia Board of Education for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management ofthe City ofVidalia Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that
94ICL-3

procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(I) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement

(6) Expenditures/Liabilities/ Disbursements
(7) Employee Compensation
(8) General Ledger
(9) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:

General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively lQw level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition disclosed above is also considered to be a material weakness.

This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe City ofVidalia Board ofEducation's financial statements and this report does not affect our report thereon dated February 3, 1995.

94ICL-3

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 94ICL-3

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
February 3, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the City of Vidalia Board of Education
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the City of Vidalia Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated February 3, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated February 3, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the City of Vidalia Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated February 3, 1995.
94ICL-5

The management ofthe City ofVidalia Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(I) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the City of Vidalia Board of Education expended 73% of its total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to each of the Board's major Federal financial assistance programs, which

94ICL-5

are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might constitute material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operation that we consider to be material weaknesses as defined above.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:gp 94ICL-5

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Outstanding Loan Financial Statements Finding Resolved Audit Control Number 7931-93-01
The audit report for the year ended June 30, 1993, reported that the Board had an unpaid loan outstanding in the amount of$148,151.01 at December 31, 1992, in violation of Article IX, Section V, Paragraph V of the Constitution ofthe State of Georgia. During the year under review, loans were paid back by December 31, as required.
AUDIT FOLLOW-UP/RESOLUTION Uncollateralized Deposits Financial Statements Finding Resolved Audit Control Number 7931-93-03
The audit report for the year ended June 30, 1993, disclosed that the Board did not have its bank balances fully collateralized as required by the Official Code of Georgia Annotated Section 45-8-12. For the year under review, audit tests of the Board's bank balances indicated that the Board complied with the State laws governing collateralization of cash deposits.
AUDIT FOLLOW-UP/RESOLUTION Failure to Transfer Local Matching Funds Financial Statements Finding Resolved Audit Control Number 7931-93-04
The audit report for the year ended June 30, 1993, stated that the City of Vidalia Board ofEducation failed to transfer local matching funds from the General Fund to the Capital Projects Fund as required for the approved State Capital Outlay Project for the 1993 fiscal year. In the year under review, local funds were transferred as required.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7931-93-02
The audit report for the year ended June 30, 1993, noted that the management of the City of Vidalia Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal

CITY OF VIDALIA BOARD OF EDUCATION - TOOMBS COUNTY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30, 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7931-93-02
accounting records as required by generally accepted accounting principles. For the year under review, no improvement was noted. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of land, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
CURRENT YEAR
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7931-94-01
The Board failed to submit a copy of the 1993 audit report to the Georgia Department ofHuman Resources from whom the Board received Child Care Assistance program (CFDA 93.575) funds. Paragraph 13fof 0MB Circular A-128 requires that the recipients ofFederal financial assistance submit copies of single audit reports to those agencies providing Federal financial assistance. Even though foimally notified in writing ofthis report distribution responsibility by the Department of Audits, management stated it was unaware of this audit distribution requirement. Procedures should be implemented to ensure that reports are submitted to grantor agencies in accordance with audit distribution requirements.
Note: The City of Vidalia Board of Education was provided an opportunity to include pertinent comments from the Board's management concerning these audit findings, conclusions and recommendations. The Board has elected not to provide comments for inclusion in this report.