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,;. OF. THE FINANCIAL STATEMENTS , FOR TH.,E FISCAL YEAR ENDED JUNE:30, 2002,

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CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY -TABLE OF CONTENTS-

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

EXHIBITS

GENERAL-PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUNDS

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACI1JAL

(NON-GAAP BASIS)

GENERAL AND SPECIAL REVENUE FUNDS

7

D

COMBINED STATEMENT OF REVENUES, EXPENSES AND

CHANGES IN FUND BALANCES

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

8

E

COMBINED STATEMENT OF CASH FLOWS

FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS

9

F NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS

II

ADDmONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

26

FIDUCIARY FUND TYPES

I

COMBINING BALANCE SHEET

28

J

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

EXPENDABLE TRUST FUNDS

30

K

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

32

CITY OF mOMASVILLE BOARD OF EDUCATION - mOMAS COUNTY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDmONAL FINANCIAL INFORMATION

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

33

2 SCHEDULE OF STATE REVENUE

35

ALLOTMENTS AND EXPENDITURES

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS (QBE)

3

BY PROGRAM

36

4

BY SITE

37

SECTION II
COMPLIANCE AND INTERNAL CONIROL REPORTS
REPORT ON COMPLIANCE AND ON INTERNAL CONIROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
REPORT ON COMPLIANCE WITII REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONIROL OVER COMPLIANCE IN ACCORDANCE WITII OMB CIRCULAR A-133

SECTION ill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

SECTION IV FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

RI ""II \\. ""TO' STATE AUC'ITOf! 4CA\ 656.-4. 7 "

DEPARTMENT OF AUDITS AND ACCOUNTS
~~~ \VJ,hmglOn ~tr("Cl ~ v,,' Suite :214 AIIJ"tJ, Georgia ~0',4-K400
February 5, 2003

Honorable SoIUlY Perdue, Governor Members of the General Assembly Members of the State Board of EducatIOn
and Supenntendent and Members of the CIty of ThomasvIile Board ofEducatJon
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL-PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATIONSCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Ladles and Gentlemen:
We have audited the accompanYIng general-purpose financIal statements ofthe CIty ofThomasvIiIe Board of Education, as of and for the year ended June 30, 2002, as lIsted m the table of contents These general-purpose finanCIal statements are the responslbdIty ofthe CIty ofThomasvdle Board of EducatIon's management Our responSibilIty IS to express an oplmon on these general-purpose finanCial statements based on our audIt.
We conducted our audIt m accordance WIth audltmg standards generally accepted m the Umted States ofAmenca and the standards applIcable to fmanclal audJts contained m Government Audltmg Standards, issued by the Comptroller General ofthe United States Those standards requIre that we plan and perfonn the audIt to obtain reasonable assurance about whether the fmanclal statements are free of matenal mIsstatement. An audJt mcludes examining, on a test basiS, eVidence supportmg the amounts and dIsclosures m the finanCIal statements An audIt also mcludes assessmg the accountJng pnnclples used and slgmficant estimates made by management, as well as evaluatmg the overall finanCial statement presentation We belIeve that our audIt proVides a reasonable basIS for our opmlOn
As descnbed m the notes to the general-purpose finanCIal statements, the Board of Education's finanCial statements have been prepared usmg certam accounung practICes and polICies wluch, m our opmion, vary m some respects from generally accepted accountmg pnnclples. These vanances are descnbed as follows'

2002ARL-13
L

.. The general-purpose fmanclal statements of the Board of EducatIon dId not contaIn a General FIxed Assets Account Group to account for property and equIpment owned by the Board of EducatIon whIch should be Included to conform to generally accepted accountIng pnnclples.
.. School actIVIty accounts mamtamed at the IndIVIdual schools are not mcluded m the general-purpose finanCIal statements To conform to generally accepted accountmg pnnclples, these accounts should be mcluded m the general-purpose finanCial statements
.. The Board of Education did not recogmze as expenditures, m the year ended June 30, 2002, a portIon of salanes and the correspondmg employer's cost ofrelated benefits earned for contractual servIces completed pnor to June 30, 2002 Also funds received, subsequent to June 30, 2002, from the Georgia Department of Educanon for the State's share of these unrecorded salanes and related benefits were not recorded as revenue m the year under reVIew. Conversely, the sJmllar expendItures and related revenues for contractual services completed pnor to June 30, 200l, were Improperly recorded m the year ended June 30, 2002 To conform to generally accepted accounting pnnclples, revenues should be recorded when aVailable and measurable and expenditures should be recorded when mcurred, rather than when funds are receIVed or disbursed
The aggregate effects on the general-purpose finanCial statements of these vanances or omiSSions have not been determmed, but are beheved to be matenal.
ill our 0plDlon, except for the effects on the general-purpose financial statements of the matters referred to m the precedmg paragraph, the general-purpose finanCial statements referred to above present fairly, m all matenal respects, the financial posItion of the City of Thomasville Board of EducatIOn as of June 30, 2002, and the results of Its operations and the cash flows of Its nonexpendable trust funds for the year then ended, in conformity With accounting pnnclples generally accepted m the Umted States of Amenca
In accordance with GoverrJment Audltmg Standards, we have also ISSUed our report dated February 5,2003, on our conSideration of the City of ThomasVIlle Board ofEducanon's mtenJa1 control over finanCial reporting and our tests of Its comphance With certain prOVISIons of laws, regulations, contracts and grants That report IS an mtegral part ofan audit performed m accordance WIth Government Auditing Standards and should be read m conjunction With thiS report m consldenng the results of our audIt.
Our audit was performed for the purpose of formmg an opmion on the general-purpose finanCial statements of the CIty of Thomasville Board of EducatIOn taken as a whole The accompanymg combmmg statements (ExhibIts G through K) and the finanCial schedules (Schedules I through 4), which mcludes the Schedule of Expenditures of Federal Awards as reqUITed by U. S Office of Management and Budget Circular A-l33, AudIts of States. Local Governments. and Non-Profit OrgamzatlOns, are presented for purposes of additIOnal analysIs and are not a reqUired part of the
2002ARL-l3

general-purpose financial statements Such InfonnalJon has been subjected to the auditing procedures applIed In the audIt ofthe general-purpose finanClaJ statements and In our OpiniOn, except for the effects ofthe matters referred to In the thud paragraph, such InfOnnallOn IS fairly stated, In all matenal respects, In relatIOn to the general-purpose financial statements taken as a whole
A copy ofthiS report has been filed as a pennanent record In the office ofthe State Auditor and made available to the press ofthe State, as provided for by OffiCial Code ofGeorgia Annotated SeclIon 506-24
Respectfully submitted,
9~sevl..1c.,WC&Hint~on ~~ State Auditor
RWH'gp 2002ARL-13

CITY OF THOMASVilLE BOARD OF EDUCATION - THOMAS COUNTY

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 2002

ASSETS Cash and Cash EqUivalents Investments Accounts ReceIVable Inventones
Food Donated Commodrbes Purchased Food
Amount to be ProVIded ,n Future Years For Payment of Capital Lease Agreements
Total Assets

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

$ 1,939,159 32 $

726,28781 $

3,700 00

4,51454

163,117 65

270,85152

10,78146 4,94587

$ 2,1C16?91 51 $ 1 012,866 66 $

3~,7~00~00::.

LIABILIT!ES AND FUNp EQUITY
LIABILITIES
Accounts Payable Salanes Payable Funds Held for Others Capital Lease Agreements
TotalLJablhlJes
FUND EQUITY
Fund Balances Reserved
ForEndowmentCo~
For Inventones Food Donated CommodlbeS Purchased Food
Unreserved Undeslgnated
Total Fund Equrty

$

395.83168 $

111.146 25

348.70523

$

395.83168 $

459,85346

$
$ 1.710.95983 $ 1.710,95983 $

10.78146 4,94587
537.28585 $
553,01318 $

TotalLJablhlJes and Fund Eqully

$ 2,106?9151 $ 1,012,86666 $

The notes to the general-purpose finanaal statements are an Integral part of this statamant 2

3.70000 3,700 00
;;:,3,.:.700~00::::.

EXHIBIT "A"

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS

(Memorandum Only)

JUNE 30, 2002

JUNE 30, 2001

$

9,12050

$ 2,678,26763 $ 1,739,867 99

107,880 36

112,394 90

111,177 48

23336

434,202 53

515,864 31

_____ $

7,-"65"",,,,02,,,,0,-,72~

10,78146 4,94587
765,02072

7,42197 7,21901
880,42831

$

117,234 22 $

765:02072 $ 4,005,61311 $ 3,261,77907

$

24500

$

507.22493 $

116,962.98

346,70523

327,95848

4,838 75

4,838 75

4,41990

$

765,02072

765,02072

880,42831

$

5,083 75 $

765,02072 $

1,625,789 63 $

1,329,78967

$

85,605 61

26,544 86

$

112,15047

$

$

85,605 61 $

85,60561

10,78146 4,94587

7,421 97 7.21901

2,278.490 54

1,631,76261

$

2,379,82348 $

1.932,009 40

765,02072 $

4,005,61311 $

3,261,77907

-3-

CITY OF THOMASYILLE BOARD OF EDUCATION - THOMAS COUNTI COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GO\IERNMENTAL FUNP TYPES AND EXPENDABLE TRUST FUNDS YEAR ENpED JUNE 30 2002

REVENUES
State Funds Federal Funds
Taxes
Other Funds
Total Revenues
EXPENDITURES
Current InstrucIJon Support SeMces PupIl Services Improvemenl of InstrucIJonai SeMteS Educabonal Media SeMC9S General Admlnlstrabon School Admlm_on BUSiness AdmlnlStrabon MaIntenance and OperalJon of Plant Student Transportabon SeMC9S Cen1TB1 Support SeMC9S Other Support 8eMceS Food SeMteS Operabon Communl\y SeMteS OperalJons
Capital Oullay Debt Service
Pnnopal Interest
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES)
Operabng Transfers In Operabng Transfen! QuI
Total Other Flnanong Sources (Uses)
Excess of Revenues and Other Flnsnang Sources
over (under) Expendrtures and Other Flnanong Uses
FUNP BALANCE JULY 1
Food Inventory - Nat Change In Perlod Donated Commodlllas Purchased Food

GENERAL FUND

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 13,708,948 58 $ 1,078,535 84 $

000

3063,13337

6,817,24010

172,30833

728,86198

$ 20,698.497 01 S 4,870,53 I 19 $

000

$ 13,366,209 59 $
931,350 71 478,99181 443,84608 382,69842 1,788,11969 258,690 01 1,992,12329 123,68861
92,84074 28,999 01
29,45069

2,440,333 46
126,756 57 461,900 37
158,38914 54,50211
61,84769
5,264 23 3,50138 1,736,52064

25,21582 2,98994

$ 19,945,21461 S

S

753,28240 $

$
5,049,015 59 $ -178,484 40 $

n 90,191
35,40123
125,59300
-125,59300

S

$

-328,01946

$

-328,01946 $

S

425,26294 $

1,285,696 89

202,426 46 $
202,426 46 $
23,94206 $
n 527,984
3,35949 -2,273 14

125,59300 125,59300
000 3,700 00

FUND BALANCE JUNE 30

$ 1,710,95983 $

553,01318 $ _ _-.:3,",7~00=0_0

The notes 10 the generalllurpose finanoal statements are an Integral part of \IUS _mant -4-

EXHIBIT "8"

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUNDS

TOTALS

(Memorandum Only)

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$ 14,787,484 42 3,063,13337 6,817,24010 901,17031 $
$ 25,569,028 20 $

$
2,17049 2,17049 $

14,787,484 42 $ 3,063,133 37 6,817,24010 903,34080
25,571,19869 $

13,893,36344 2,809,911 21 6,675,437 22 1,049,093 66
24,427,805 53

$ 15,806,54305
1,058,107 28 940,89218 443,846 08 541,08756
1,842,62180 25869001
2,053,970 98 123,68861 98,104 97 32,500 39 $
1,736,52084 29,45089

115,40759 38,39117

$ 25,119,82320 $

$

449,20500 $

$ 15,806,543 05 $ 15,388,99149

6,51400

1,058,10728 940,89218 443,84608 541,08756
1,842,621 80 258,690 01
2,053,97098 123,68861 98,104 97 39,01439
1,736,520 64 29,45089

1,088,584 35 557,717 05 492,51665 423,26244
1,722,03810 318,14755
1,872,03610 124,22524 122,55801 106,483 07
1,726,253 54 29,089 39 5,30000

115,40759 38,391 17

110,220 91 43,577 85

6,51400 $ 25,126,33720 $ 24,131,00174

-4,34351 $

444,86149 $

296,803 79

$

328,01946

-328,01946

$

000

$

449,20500 $

1,817,38166

3,35949 -2,27314

$

328,01946 $

319,623 34

-328,01946

-319,623 34

$

000 $

000

-4,343 51 $ 20,34125

444,86149 $ 1,837,722 91

296,803 79 1,541,67585

3,35949 -2,27314

-1,65984 90311

$

15,99774 $

2,283:670 75 $ _....:.1,<::83::.:7~?.,:;22=9.:.1

-5-

CITY OF THOM/\S\I!llE BOARD OF EDUCATION THOMAS COUNJY COMBINED STATEMENT OF REIlENUES EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAl' INON-GMP BASIS) GENERAL AND SPECIAL REI/ENUE FUNDS
YEAR ENDED JUNE 30 2002

EXHIBIT c

GENERAL FUND

BUDGET

ACTUAL

REI/ENUES

State Ft.nds FederBl Ft.nds Taxes e-Funds

S 13.068.196 68 S 13,708.948 68

6.~21.12600
153.709 00

6817.240 10 172,308 33

Total Revenues

S 20,143.031 68 S 20.696,497 01

EXPENDITURES

Current
lnatruct\on Support 5ervIces
Pupil services Improvement of InstrudIooal SorvIcea EducatJonal Modla 8ervTces General AcIR"1lnlstration School Adrmnlstratloo Business Adm_oo Maintenance and Operation of Plant Student TrBnlport8tIon SeMCBa Central Support se""ces Other SI4JP01I ServIc8s Food 5eMc8s OperabOn Commurlty services Operallons Capital QutI8y Debt SerVIce
Total Expendrtures
Excess of ReYeooos over (..-) ExpendItures

S 13,637...ae 99 S 13,366.209 59

863,47500
522,125~
06223800
~~.74900
1.m.100 258.835 00
1.897.920 00 157,27600 84,14600 23.750 00

931.350 71 478.991 81 394808 38269842 1.788.11969 258.800 01 1992.123 29 123,68861
92.840 74 28.999 01

126.59300

29,450 69 28,20S76

S 20.378,015 S 19,84~.214 81

S 232.98376 S 753.282 40

OTHER FINANCING SOURCES rUSES)

e-SOt.n:es Other Uses

S 219,()()() 00 S 328.01946

Total Other Flnancng Sol.n:ea (Uses)

S 219.()()() 00 S 328,01946

Excess or ~ and Other Financing Sources
over (under) Expenditures and Other Financing U... S

-451.983 76 S

426,262 84

FUND BAlANCE JULY 1 2001

1184,968 40 1.285.896 69

Adjustments Food Inventory NeI Change In Penod
Donated ComrnodJbes
_Food

19,BB~ 29

FUND BAlANCE JUNE 39 2002

S 732:64993 S 1?10:959 83

SPECIAL REIlENUE FUND

BUDGET

ACTUAL

S 1 006 8404 00 S 1.078,535 84 3.1n.849 00 3063 133 37

384,450 00

728.86196

S 4,569.14300 S 4,870,~31 19

S 2.141519 S 2.0.33346

1~ 072 00 0.53300
25,()()() 00 123,56700
54,276 00

126,756 57 061 900 37
158.38914 54 50211

71.14700

61.84769

78.69700 1.784.19500

5,26ol.23 3.501 38 1.736.520 84

S ~.134,10219 S 5,Q4901~ ~ S 564.95919 S 178_40

s 219,()()() 00 S 202,42646

S 219.()()() 00 $ 202,426 46

S 34595919 S 23.84206

568.94892

527.964n

3.35949 2,27314
S 222,96773 S 553.01318

Tho notea 10 the Q81lllral-purpOSe finandalilallli' ..,1Is are on Int8grOI part of this atotament. -7

CITY OF THOMASY!LLE BOARD OF EDUCATION - THOMAS COUNTY COMBINED STATEMENT OF REVENUES EXPENSES AND CHANGES IN FUND BAlANCES
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 2002

EXHIBIT "D"

OPERATING REVENUES Donations
OPERATING EXPENSES Current Scholersh,ps Operating Income
NONOPERATING REVENUES Inlerest Earned
Net Income
FUND BAlANCE JULY 1
FUND BAlANCE JUNE 30

MEGAN CARR SCHOlARSHIP
FUND

BOBBY SINGLETARY
FAMILY SCHOlARSHIP
FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

$

000 $

000 $

000 $

000

$

1,000 00 $

1,000 00 $

2,000 00 $

1,200 00

$

-1,00000 $

-1,000 00 $

-2,000 00 $

-1,20000

2,23272

1,63352

3,866 24

5,665 26

$

1,232 72 $

633 52 $

1,866 24 $

4,46526

53,854 89

40,43160

94,286 49

89,821 23

$

55,08761 $

41:<>6512 $

96,152 73 $ _ _94::;:o,2~86:::.;:4:::.9

The notes to the genera!-purpose flnanael statemonta are an Integral part of this statement -8-

CITY OF THOMAS\IILLE BOARD OF EDUCATION - THOMAS COUNTY COMBINED STATEMENT OF CASH FLOWS
FIDUCIARY FUND TYPE - NONEXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 2002

EXHIBIT "E"

Cash Flows from Operating AcbvrtJes
Cash Peld for ScholarshipS
Cash Flows from Investing ActMlles Interest ReceIVed on Investments Sale/Purchase of Investments (Nel)
Nel Cash ProVIded by Investment AcbV1bes
Nellncrease (Decrease) In Cash
Cash and Cash EqUIValents - July 1

MEGAN CARR SCHOLARSHIP
FUND

BOBBY SINGLETARY
FAMILY SCHOLARSHIP
FUND

TOTALS (Memorandum Only)
YEAR ENDED JUNE 30, 2002 JUNE 30, 2001

$

-1,00000 $

-1,00000 $

-2,000 00 $

-, ,200 00

$

226814 $

-1 ,26814

1,66075 $ -160 75

3,92889 $ -1 ,42889

5,9nB6 -3,mB6

$

tOoo 00 $

1,500 00 $

2,50000 $

2,20000

$

000 $

50000 $

50000 $

1,000 00

$

000 $

1,000 00 $

1,000 00 $

000

Cash and Cash EqUivelents - June 30

$

000 $

1,500 00 $

1,500 00 $ _ _..1..:,0::;00=00::,

The notes to the general-purpose finanCillI statements are an Integral part of thIS statament -9-

CITY OF mOMASVILLE BOARD OF EDUCAnON moMAS COL1-.TY
NOTES TO TIIE GENERAL-PURPOSE FINA~gAL STATEMENTS
JUNE ~o. 2002

EXHIIlIT "F"

Note 1 SUlV1MARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTIn'
The Ctty ofThomasville Board ofEducatIOn (School Dlstnct) was estabhshed under the laws ofthe State of Georgia and operates under the guidance of a school board elected by the voters and a Supenntendent appointed by the Board. The School Dlstnct IS orgaruzed as a separate legal entity and has the power to determine tax revenues flowmg to the School Dlstnct. Its budget IS not subject to approval by any other entity Accordmgly, the School Dlslnct IS a pnmary government and consIsts of all the orgaruzallons that compose Its legal enllty.
FUND ACCOUNTING
The School Dlstnct uses funds and an account group to report on Its finanCial posilion and the results of Its operatIons Fund accounting IS deSigned to demonstrate legal comphance and to aId finanCial management by segregatIng transactIons related to certaIn governmental functIOns or actIvItIes. A fund IS a separate accounting enllty With a self-balancmg set of accounts. An account group IS a finanCial reportIng deVIce designed to proVide accountablhty for certaIn assets and hablhlles that are not recorded In the funds because they do not dIrectly affect expendable aVaIlable finanCial resources
General Fixed Assets are recorded as expenditures In the vanous funds at the tIme of purchase A General Fixed Assets Account Group IS not presently maIntaIned by the School Dlstnct To conform to generally accepted accounting pnnclples, a General FIXed Assets Account Group should be maIntaIned for reportmg the cost of assets acquired by governmental fund types.
Although "school acllVlty accounts" are mamtaIned at the indIVIdual schools, neither the assets, hablhtIes and fund eqUity, nor the revenues, expenditures and changes In fund balances of these accounts are reflected m these finanCial statements To conform to generally accepted accounting pnnclples, these accounts should be recorded In the general-purpose finanCial statements.
The general-purpose finanCial statements account for all State, Federal, Taxes and Other funds under control of the School DlstnCt, In comphance with generally accepted accountmg pnnclples apphcable to governmental umts, unless otberwtse dIsclosed In these notes Funds and the account group presented In thiS report are as follows
GOVERNMENTAL FUND TI'PES - are used to account for all or most 6fthe School Dlstnct's educational acllvltIes Governmental Fund Types Include'
GENERAL FUND - the fund used to account for all finanCial resources of the School District except those reqUired to be accounted for In another fund These transactIOns relate to resources obtamed and used for SerVIces prOVided by a board of educatIon.

- II -

CITI' OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENfS
JUNE 30. 2002

EXtIIBIT "F"

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capJlal projects) that are legally restncted to expenditures for specified purposes. These funds are received pnmanly from the Georgia Department of EducatIOn and from the Federal government to accomplish specific educallonal objecllves
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acqulsillon or construcllon ofmajor capital facIlllles
FIDUCIARY FUND TYPES - the funds used to account for assets held by a government urnt m a trustee capacity or as an agent for mdIVlduals, pnvate orgamzatlons, other government urnts and/or other funds These funds mclude
NONEXPENDABLE TRUST FUNDS Megan Carr Scholarship Fund and Bobby Singletary Family Scholarship Fund - the funds used to account for endowments of which the corpus IS to be invested and preserved Intact With the resultant Income to be used to proVide scholarslups to graduatmg senIors ofThomasVllle High School on the basiS of need, demonstrated ability and desire.
EXPENDABLE TRUST FUNDS Ben Karsh Scholarsbip Fund - the fund used to account for the principal and earnmgs which may be expended to prOVide scholarships to graduatIng students from Thomasville High School who have demonstrated exemplary character, scholasllc achievement, athlellc ability and spmt
Parker Poe Foundation Fund - the fund used to account for the pnnclpal and earrungs which may be expended for the "Books to Grow On" program.
Morris E. Williams Perseverance Scholarship Fund - the fund used to account for the pnnclpal and earnings which may be expended to proVide scholarships to graduallng students from Thomasville High School who follow the college prepatory or techmcal school cumculum and meet the other requirements set by the Moms E WillIams' family.
Sarah Schoon Scholarship Fund - the fund used to account for the pnnclpal and earnmgs wluch may be expended to aid young teachers returnmg to school.
Williams Family Foundation Fund - the fund used to account for the pnnclpal and earnmgs which may be expended for the Balfour School for Young children to proVlde a Winnebago Clrculallon/CatalogIng system and books for the library
AGENCY FUNDS - the funds used to account for assets held in a fidUCiary capacity for other funds, govcnuncnts, or mdlVlduais

- 12 -

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY NOTES TO THE GE1'<"ERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002

EXHIBIT "F"

Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - A fmanclal reportIng devIce used to account for capItal lease obhgatIons
BASIS OF ACCOUNTING
The accountIng and finanCIal reportIng treatment applIed to a fund IS determmed by Its measurement focus All governmental and expendable trust funds are accounted for USIng a current financIal resources measurement focus, With thiS measurement focus, only current assets and current lIabilIties generally are mcluded on the balance sheet. Operatmg statements of these funds present Increases (I.e" revenues and other financmg sources) and decreases (I,e" expenditures and other finanCIng uses) m net current assets, TheIr reported fund balance IS considered a measure of aVaIlable spendable resources
LIabIlItIes which are expected to bc financed from aVaIlable spendable resources are reported as lIabilItIes In the governmental funds Other lIabilItIes, whIch are not expected to be fmanced from aVaIlable spendable resources, are reported m the General Long-Term Debt Account Group
All nonexpendable trust funds are accounted for on a flow of economIc resources measurement focus With thIS measurement focus, all assets and lIablhties asSOCiated WIth the operation ofthese funds are mcluded on the balance sheet Operatmg statements present mcreases (e,g, revenues) and decreases (e,g" expenses) In net total assets
Agency funds are purely custodIal m !lature and do not mvolve measurement ofresults ofoperatIons
Governmental and expendable trust funds are accounted for usmg the modIfied accrual basIS of
accountmg under whIch:
Revenues are recognIzed when susceptIble to accrual (I e" when they become both measurable and aVaIlable), "Measurable" means the amount of the lraIlsactIon can be determmed and "aVaIlable" means collectIble wlthm the current perIod or soon enough thereafter to be used to pay lIabilItIes of the current penod The School Dlstnct conSiders receivables collected wlthm sIxty days after yearend to be aVaIlable Property taxes and Interest are conSIdered to be susceptIble to accrual Nonexchange transactIOns, m winch the School Dlstnct gIves (or receIves) value WIthOUt dIrectly recelvmg (or gIvmg) equal value m exchange, mclude property taxes, mtergovernmental grants and donatIOns, Revenue for property taxes IS recogIUzed m the fiscal year for winch the taxes are leVIed Revenue from grants and donatIons IS recOgnIzed In the fiscal year In winch all elIgIbIlIty requIrements have been satisfied
Expenditures are generally recognIzed when the related fund habllIty IS mcurred

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CITY OF mOMASYILLE BOARD OF EPUCATION - mOyAs COUNTY
NOTES TO mE GENERAL-PURPOSE FINANCIAL STATEMENTS
JUNE 30. 2002

EXrIffirr "F"

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A departure from the above defirutlOns IS the accounting treatment afforded the final two payments on General Fund teachers' and bus dnvers' contracts, and the resources aVllllable from the Georgia Department of EducatIon for the State's share of these contracts Dunng fiscal year 2002, a substantIal number ofpersonnel ofthe School Dlstnct were employed for a one hundred and mnety day penod begmrung In August 200 I and ending In early June 2002 Personnel contracts for thIS employment penod speCIfy that compensatIon be paid In twelve equal monthly payments begmnmg In September 2001 and ending In August 2002 State grants to fund the State's share of these contracts were disbursed from the Georgia Department of EducatIon to the School Dlstnct m the same twelve months As of June 30, 2002, compensatIon under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 2002, had not been made Payments for these two months were made and recorded as expendItures by the School Dlstnct subsequent to June 30,2002. Also, the State's portion ofthe compensatIon paId In July and August 2002 was received and recorded as revenue m the fiscal year subsequent to June 30, 2002. Conversely, the smular expenditures and related revenues for contractual servJces completed pnorto June 30, 2001, were recorded In the year ended June 30, 2002 Generally accepted accountmg pnnclples reqUIre that revenues be recorded when aVailable and measurable and that expendItures be recorded when mcurred, rather than when funds are receIved or disbursed
The accrual basIS of accountmg, as requIred by generally accepted aceountmg pnnclples, IS utIlIzed by nonexpendable trust funds Under the accrual basIS of accounting, revenues are recorded when earned and expenses are recorded at the tIme IIabJ1lties are mcurred.
Agency funds are accounted for usmg the modified accrual basiS ofaccountIng In recogmzmg assets and lIabIlItIes
BUDGET
The CIty of ThomasVIlle Board of EducatIon's budget IS a complete financial plan for the School Dlstnct's fiscal year and IS based upon estImates of expenditures together With probable funding sources. There IS no statutory prolubltlon regarding overexpendlture ofthe budget at any level The budget for all governmental funds IS prepared by fund, functIon and object The legal level of budget control was establIshed by the Board at the aggregate level. The budget for governmental funds was prepared on a basIS other than generally accepted accounting pnnclples.
The budget process begins when the School Dlstnct's adrmmstratIon prepares a tentatIve budget for the Board's approval After approval oftlus tentatIve budget by the Board, such budget IS advertised at least once m a newspaper of general clTculatlOn In the localIty At the next regular meetmg ofthe Board after advertisement, the Board receIves comments on the tentative budget, makes reVISIOns as necessary and adopts a final school budget ThIs final budget is then subnutted, In accordance WIth proVISIOns of the QualIty BasIC EducatIon Act, OCGA SectIon 20-2-1 67(c), to the Georgia Department of EducatIon. The Board may mcrease or decrease the budget at any tIme dunng the year All unexpended budget authonty lapses at fiscal year-end

- 14-

Cln' OF THOMASVILLE BOARD OF EDUCAnON - THOMAS COUNlY NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEr-IS JUNE 30. 2002

EXHIBIT "F"

Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents COnsist ofcash on hand, demand depoSits and short-teIm Investments With ongmal matunlies of three months or less from the date of acqUisilion In authonzed financial InslitutlOns Georgia Laws OCGA 45-8-14 authonze the School Dlstnct to deposit Its funds In one or more solvent banks or inSured Federal saVings and loan assoclalions.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the School Dlstnct In nonparliclpatmg Interest-earmng contracts (such as certificates of depOSit) and repurchase agreements are reported at cost Parliclpatmg mterest-earnlng contracts and money market Investments WIth a matunty at purchase ofone year or less are reported at amortized cost Both partlclpatmg mterest-earrung contracts and money market mvestments WIth a matunty at purchase greater than one year are reported at fair value The OffiCial Code of Georgia Annotated Seclion 36-83-4 authonzes the School Dlstnct to inVest Its funds and m selecting among oplions for mvestment or among Inslitulional bids for depoSitS, the highest rate ofreturn shall be the obJeclive, given equivalent condllions of safety and lIqUidity. Funds may be Invested m the followmg:
(I) OblIgatIOns ISSUed by the State of Georgia or by other states,
(2) OblIgatIOns ISSUed by the Uruted States government,
(3) OblIgations fully Insured or guaranteed by the Uruted States government or a Umted States government agency,
(4) OblIgalions of any corporalion of the Umted States government,
(5) Pnme banker's acceptances,
(6) The Local Government Investment Pool admInIstered by the State of Georgia, Office of Treasury and Fiscal ServiCes,
(7) Repurchase agreements, and
(8) OblIgalions of other polIlical SUbdiVISions of the State of Georgia
RECEIVABLES
Receivables consist ofgrant reimbursements due on Federal, State or other grants for expenditures made but not reunbursed and other receivables disclosed from mformalion available Recetvables
- 15 -

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COWITY
NOTES TO THE GENERAL-PURPOSE FINANCIAL SIAIEMENIS
JUNE 30. 2002

EXHIBIT "F"

Note I SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

are recorded when eIther the asset or revenue recogl1llIon cntena has been met ReceIvables recorded on the general-purpose financIal statements do not mclude any amounts which would necessItate the need for an allowance for uncolleclIble receivables

PROPERTY TAXES

The CIty of ThomasvIlle fixed the property tax levy for the 2001 tax digest year (calendar year) on October 22,2001 (levy date) Taxes were due on December 31, 2001 (hen date). Taxes collected WIthm the current fiscal year or wltlnn 60 days after year-end on the 2001 tax digest are reported as revenue m fiscal year 2002. The ThomasvIlle CIty Clerk bills and collects the property taxes for the School DIStnct, Withholds 1 25% of taxes collected as a fee for tax colleclIon and remils the balance oftaxes collected to the School Dlstnct Property tax revenues dunng the fiscal year ended June 30, 2002 for mamtenance and operations amounted to $6,817,240 10.

The tax mIllage rate leVied for the 2001 tax year (calendar year) for the City ofThomasvIlle Board of EducalIOn was as follows (a mIll equals $1 per thousand dollars of assessed value)

School OperatIOns

!7.614 mills

INVENTORIES

FOOD INVENTORIES Inventones of donated food commodilles used m the preparation of meals are reported on the Combmed Balance Sheet at therr Federally asSIgned value Purchased foods mventones are reported on the Combmed Balance Sheet at cost (first-In, first-out). Donated food commodilles are recorded as revenues and expendIllIres at the tIme commodIty Items are received Purchased foods mventones are recorded as expendIllIres at the lIme ofpurchase. The mventories reported on the balance sheet for donated food commodilles and for purchased foods are equally offset by reservallons of fund balance whIch indicates that these amounts do not conslItute "avaIlable spendable resources" even though they are a component of net current assets.

INTERFUND TRANSACTIONS

The School Dlstnct has the followmg types of mterfund transaellons

Reimbursements of expenditures/expenses Irullally made from a fund that are properly apphcable to another fund are recorded as expenditures/expenses m the relmbursmg fund and as reduclIons of expendItures/expenses m the fund that IS reunbursed

Operating transfers are recorded for all mterfund transactions other than reImbursements.

- 16 -

CITY OF THOMASVILLE BOARD OF EDUCATIO'l - THOMAS COUNTY
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMDiTS
JUNE 30. 2002

EXWBIT "F"

Note I SUMMARY OF SIGNIFICM'T ACCOUNTING POLICIES
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general-purpose fmanclal statements are captIOned "Memorandum Only" to mdIcate that they are presented only to facIlItate finanCIal analYSiS Data m these columns do not present financIal POSItIOn, results of operatIons or cash flows In conforrmty wIth generally accepted accountIng pnnclples. Neither are such data comparable to a consolIdatIOn Interfund elImInatIons have not been made In the aggregatIon of thIS data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS OffiCIal Code of Georgia Annotated (OCGA) Section 45-8-12 proVIdes that there shall not be on depoSIt at any tIme In any depOSItory for a time longer than ten days a sum of money whIch has not been secured by surety bond, by guarantee of Insurance, or by collateral. The aggregate ofthe face value of such surety bond and the market value of secuntles pledged shall be equal to not less than 110 percent ofthe publIc funds bemg secured after the deductIon ofthe amount ofdepOSIt Insurance Ifa depOSItory elects the pooled method (OCGA 45-8-13.1) the aggregate ofthe market value ofthe secuntles pledged to secure a pool ofpublIc funds shall be not less than 110 percent ofthe daIly pool balance OCGA SectIOn 45-8-11(b) proVIdes an officer holdIng publIc funds may, In Ins dIscretIon, waIve the requrrernent for secunty In the case ofoperatIng funds placed In demand depoSIt checkIng accounts
Acceptable secunty for depoSIts consists of anyone of or any combinatIon of the follOWIng
(I) Surety bond SIgned by a surety company duly qualIfied and authonzed to transact busmess WIthin the State of Georgia,
(2) Insurance on accounts provided by the Federal DepoSIt Insurance Corporation,
(3) Bonds, bIlls, notes, certificates ofmdebtedness or other dIrect oblIgations of the Uruted States or ofthe State of Georgia,
(4) Bonds, bIlls, notes, certificates of Indebtedness or other oblIgatIons of the countIes or mumclpalltIes of the State of Georgia,
(5) Bonds of any publIc authonty created by the laws of the State of Georgia, proVIdIng that the statute that created the authonty authonzed the use of the bonds for thIS purpose,
(6) Industnal revenue bonds and bonds ofdevelopment authontIes created by the laws ofthe State of Georgia, and

- 17 -

QD' OF THOMASVILLE BOARD OF EpUCAT10K - THOMAS COUND" NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEl'.'TS IUNI: 30, 2002

EXHIBIT "F"

Note 2 DEPOSITS AND INVESTMENTS

(7) Bonds, bIlls, notes, certificates of Indebtedness, or otber obligatIOns of a subsuiIary corporatIOn of tbe Umted States government, whIch are fully guaranteed by tbe Umted States government botb as to pnnclpal and Interest or debt obligations ISSUed by tbe Federal Land Bank, the Federal Home Loan Bank, tbe Federal IntermedIate Credit Bank, tbe Central Bank for Cooperatives, tbe Farm Credit Banks, tbe Federal Home Loan Mortgage ASSOCIation. and tbe Federal NatIOnal Mortgage AsSOCiatIOn

CATEGORIZATION OF DEPOSITS At June 30, 2002, tbe bank balances were S4,248,400,08 The amounts oftbe total bank balances are classified Into three categones of credit nsk:

Category I - Cash that IS Insured (e,g, Federal depOSitory Insurance) or collateralIzed Wltb secuntles held by tbe School DIStnCt or by tbe School Dlstnct's agent In tbe School Dlstnct's name,
Category 2 - Cash collateralized wltb secuntIes held by the pledgIng finanCial instItutIOn's trust department or agent In tbe School Dlstnct's name
Category 3 Uncollateralized depOSits (ThIS Includes any bank balance that IS collateralized WItb secuntles held by tbe pledgmg finanCial instItution, or by ItS trust departmCllt or agent but not In tbe School DIstnct's name,)

The School Distnct's depOSits are classIfied by nsk category at June 30, 2002, as follows,

RIsk Category

Bank Balance

I

$ 300,000 00

2

3,948,400,08

3

000

Total

$ 4,148 400,08

CATEGORIZAnON OF INVESTMENTS At June 30, 2002, the carryIng value oftbe School Dlstnct's total Investments was $4,514 54 wluch IS matenally the same as flllr value Tlus Investment consisted entIrely of funds Invested In tbe Local Government Investment Pool adnurustered by tbe State of GeorgIa, Office of Treasury and Fiscal Services wluch are not requIred to be categonzed Since tbe School Dlstnct dId not own any specIfic Identifiable secuntles In tbe pool The Investment pohcy ofthe State of GeorgIa, Office ofTreasury and Fiscal ServICes for the Local Government Investment Pool (Pnmary LlqwdIty Portfolio) does not prOVIde for Investment In denvatlves or smular Investments A descnptlon of tbe Pnmary LiqUidity Portfoho IS as follows'

The Pnmary Llqwdlty Portfolio COnsISts of Georgia Fund I, whIch IS a combination local and state government Investment pool, and Fund 6 GeorgIa Fund lIS a stable net asset value Investment pool which follows Standard and Poor's cntena for AAAm rated money market funds, The pool IS not

- 18 -

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEl'ITS
JUNE 30. 2002

EXHIDIT "F"

Note 2 DEPOSITS AND INVESTMENTS
regIstered With the SEC as an mvestment company but does operate GeorgIa Fund I m a manner consistent with Rule 2a-7 ofthe Investment Company Act of 1940 and IS considered to be a Rule 2a7 hke pool The pool's prunary obJeclives are safety of capltaJ, mvestment mcome, hqUldltyand dlversIficalion wlule mamtammg pnnclpal ($1.00 per share value). Net asset value IS caJculated weekly to ensure StabJllty The pool dlstnbutes earnmgs (net of management fees) on a monthly basiS and vaJues parl1clpant's shares sold and redeemed based on $1.00 per share. Pooled cash and cash eqUlvaJents and mvestments are reported at cost which approximates fair vaJue. The pool does not Issue any legaJly bmdmg guarantees to support the vaJue ofthe shares. Parl1clpal1on m the pool IS voluntary and depOSits consist of funds from local governments; operatmg and trust funds of GeorgIa's state agencIes, colleges and unlversll1es, and current operanng funds of the State of GeorgIa's GeneraJ Fund
Investments m GeorgIa Fund I and Fund 6 are directed toward short-term mstruments such as U S. Treasury obhgatIOns, secuntles ISSUed or guaranteed as to pnnclpal and interest by the U. S Government or any of Its agencies or InstrumentaJll1es, banker's acceptances and repurchase agreements. The weighted average matunty of GeorgIa Fund I may not exceed 60 days The weighted average matunty for GeorgIa Fund I on June 30, 2002, was 0.12 years. The average mvestment duratIOn for Fund 6 on June 30, 2002, was 0.75 years
Note 3 NON-MONETARY TRANSACTIONS
The School Dlstnct receives food commodJues from the Uruted States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodll1es are recorded at their FederaJly asSigned vaJue See Note 1 - Inventories
Note 4' RISK MANAGEMENT
The School DIstnct IS exposed to vanous nsks of loss related to torts; theft of, damage to, and destrucuon of assets; errors or OrruSSIOns; Job related Illness or mJunes to employees; acts of God and unemployment compensal1on
The School Dlstnct parl1Clpates m the GeorgIa School Boards Assoclal1on RJsk and Insurance Management System, a pubhc enutynsk pool organized on July 1,1994, to develop and adnuruster a plan to reduce nsk of loss on account of generaJ hablhty, motor vehicle hablhty, or property damage, mcludmg safety engineenng and other loss prevenl10n and control techruques, and to adnuDlster one or more groups of self-Insurance funds, mcludmg the processing and defense of churns brought against members of the system The School Dlstnct pays an annual premium to the system for Its generaJ msurance coverage Addll10nal coverage IS proVIded through agreements by the system With other comparues accordmg to their speclaJty for property, holler and maclunery (mcludmg coverage for flood and earthquake), general habihty (mcludmg coverage for sexuaJ harassment, molestation and abuse) and automoblle risks Payment of excess msurance for the system vanes by line of coverage.

- 19 -

CITY OF THOMASVILLE BOARD OF EDUCATION THOMAS COUNTY
NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMENTS JUNE 30, 2002

EXHIBIT "F"

Note 4 RISK MANAGEMENT

The School Dlstnct IS self-Insured wIth regard to unemployment compensatIon chums The School DISlnCI accounts forc1aIms WIthm the General Fund and the School Food ServIces SpecIal Revenue Fund Chums are accounted for wIth expenditure and liabIlity bemg reported when It IS probable that a loss has occurred and the amount of that loss can be reasonably estImated

Changes m the unemployment compensatIon chums liabIlity dunng the last two fiscal years are as follows,

Begmnmg of Year LIability

Clauns and Changes m EstImates

ClaIms Paid

End of Year Liability

2001

$

000 $ 15,63300 $ 15,63300 $

000

2002

$

0,00 $ 10,05600 $ 10,05600 $

000

The School Dlstnct partiCIpates m the Georgta School Boards AsSOCiatIon Workers' CompensatIOn Fund, a public entIty nsk pool orgarnzed on July I, 1992, to develop, Implement, and administer a program ofworkers' compensatIon self-msurance for ItS member organIZatIons, The School Dlstnct pays an armual premtum to the Fund for ItS general msurance coverage AddItIonal msurance coverage IS prOVided through an agreement by the Fund With the Umted States FIdelIty and Guaranty Company to proVIde coverage for potentIal losses sustlllned by the Fund m excess of$3S0,OOO 00 loss per occurrence, up to the statutory limIt.

The School DIStnCt has purchased surety bonds to proVide addIOOnal Insurance coverage as follows'

PosItIon Covered

Amount

Supenntendent All Other Employees

$ 50,000 00 $ 100,000,00

Note 5 GENERAL LONG-TERM DEBT

CAPITAL LEASES The City ofThomasVille Board ofEducanon has entered mto vanous lease agreements as lessee for eqUIpment, fixtures and buses. These lease agreements qualify as capItal leases for accountmg purposes and, therefore, have been rel:orded at the present value of the future mmImum lease payments as of the date of their mceptIon

The changes m General Long-Term Debt dunng the fiscal year ended June 30, 2002, were as follows.

- 20-

CITY OF THOMASVILLE BOARp OF EpUCAnON - THOMAS COUNTY NOTES TO THE GENERAL-PURPOSE FINANCIAL STATEMEI\"TS JUNE 30, 2002

EXHIBIT "F"

Note 5 GENERAL LONG-TERM DEBT

CapItal Leases

Balance July 1,2001

S 880,42831

DeductIOns Payments
Balance June 30, 2002

115,40759
S 765,020,72

At June 30, 2002, payments due by fiscal year whIch mcludes pnnclpal and mterest for these Items are as follows,

FIscal Year Ended June 30

CapItal Leases

2003 2004 2005 2006 2007 2008 - 2009

$ 151.667.25 125,593,00 125,593,()() 125,593.00 125,593.00 242,85287

Total Pnnclpal and Interest

$ 896,89212

Deduct Imputed Interest

131.87140

Net Present Value of Future MmmlUm Lease Payments

$ 765.02072

Note 6 SHORT-TERM DEBT

The School Dlstnct obtaIns temporary loans m advance of property tax collectIons, deposltmg the proceeds m Its General Fund, ThIs short-term debt IS to prOVIde cash for operatIons untIl property tax collectIOns are receIved by the School DIstrIct. ArtIcle IX, SectIon V, Paragraph V of the ConstItutIon of the State of Georgia l1Dllts the aggregate amount of short-term debt to 75 percent of the total gross mcome from taxes collected m the precedmg year and requIres all short-term debt to be repaId no later than December 31 of the calendar year m wlncb the debt was mcurred,

Ternporary Loans

Begmnmg Balance

AddItIons

Payments

Endmg Balance

$_ _-loI0:wo0i!l0 $2.000.000 00 $2.000.000:00 $_ _--loO~OO'"

- 21 -

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY
NOTES TO THE GEI\ERAL-PURPOSE FINANQAL STATEMEl\'TS
JUNE 30. 2002

EXHIBIT "F"

Note7 ON-BEHALF PAYMENTS
The School Dlstnct has recogruzed revenues and expenditures m the amoWlt of $245,940 00 for health msurance and relJrement contnbUl1ons paId on the School Dlstnct's behalf by the follov.nng State AgenCies
Georgta Department of EducatIon Paid to the Georgta Department ofCommuruty Health For Health Insurance of Non-Cemfied Personnel In the amount of S2 I9,254.00
Office of Treasury and Fiscal Services Paid to the Pubhc School Employees RetIrement System For Pubhc School Employees Retuement (PSERS) Employer's Cost In the amoWlt of $26,686 00
Note 8 CONTINGENT LIABILITIES
Amounts received or recelVable pnnclpally from the Federal government are subject to audit and reVIew by grantor agencies This couJd result m requests for reimbursement to the grantor agency for any expenditures which are disallowed Wlder grant terms. The School DIstnct beheves that such dlsaJlowances, If any, Will be Immatenal to Its overall financial posItIon.
The School Dlstnct IS a defendant m a CIVil actIon pendmg m the United States Dlstnct Court for the Middle District ofGeorgta, Thomasville DIVISIon. The uJtImate dispoSItIon ofth1s proceeding IS not presently determmable, but may have a matenal effect on the general-purpose fmanclal statements.
Note 9' SUBSEOUENT EVENTS
On September 17, 2002, the voters of Thomas COWlty voted m favor of a Special Purpose Local OptIon Sales Tax of one percent to be Imposed on all sales and uses m Thomas COWlty for a penod of tIme not to exceed 20 calendar quarters and for the raIsmg of not more than $35,000,000 00. A pomon of the proceeds from the tax are to be used for the benefit ofthe City of Thomasville Board of EducatIon as stated m part on the OffiCial Ballot of Tbomas County as follows'
"ShaJI a one percent sales and use tax for educational purposes be IIDPOSed m Thomas COWlty for a penod oftlme not to exceed twenty calendar quarters and for the ralSlng ofnot more than $35,000,00000, (b) $12,600,000 of whIch shall be receIved by the CIty of Thomasville School Dlstnct for the purposes of renovatIng and IIDprovmg Thomasville HIgh, McIntyre Park Middle, Jerger Elementary, Harper Elementary. and Scott Elementary Schools; and acqumng new school buses and technology systems? IflmposltIon of the tax IS approved by the voters, such vote shaJI also consl1tute approval of,. .(b) the Issuance of general obhgatIon debt of the CIty of ThomasVIlle m the maxImum pnnclpal amount of $9,000,000 for the purpose of fmancmg the cost of the capItal outlay projects of the CIty ofThomasVIlle School Dlstnct descnbed above"
- 22-

CITY OF THOMASVILLE BOARD OF EDUCAllON - THOMAS COUNTY
NOTES TO TIlE GENERAL-PURPOSE FINANCIAL STATEMEJlITS
JUNE 30. 2002

EXHIBIT "F"

Note 10 RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (fRS)

IRS PLAN DESCRIPTION Substantially all teachers, adnl1mstratlve and c1encal personnel employed by local school dlstncts are covered by the Teachers Retirement System ofGeorgta (IRS), wluch IS a cost-shanng multiple employer defined benefit pension plan TRS prOVIdes servIce retIrement, dIsabIlIty retirement and SUrvIVOrs benefits for Its members In accordance WIth State statute. The Teachers Retirement System of Georgia Issues a separate stand alone finanCial audit report and a copy can be obtaIned from the GeorgIa Department of Audits and Accounts.

IRS CONTRIBUTIONS REQUIRED AND MADE Employees ofthe School Dlstnct who are covered by IRS are reqUired by State statute to contnbute 5% of theIr gross earnIngs to TRS The School Dlstnct makes monthly employer contnbutlons to IRS at rates adopted by the TRS Board ofTrustees In accordance WIth State statute and as adVised by theIr Independent actuary. The reqwred employer contnbutlon rate IS 9 24% and employer contnbutLOns for the current fiscal year and the precedmg two fiscal years are as follows

Fiscal Year

Percentage Contnbuted

ReqUIred ContnbutLOn

2002 2001 2000

100% 100% 100%

$ 1,297,37845 $ 1,553,537.50 $ 1,554,866.13

- 23

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 2002

ASSETS Cash and Cash Equ,valents Accounts Rece,vable Invenlones
Food Donated Commodrtl9s Purchased Food
Total Assets

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

$

652,740 38 $

160,23003

73200

10,78146 4,94587

$

668,467 71 $ _ _.:.160~,96~2.,:;:0~3

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Ovendrafl Accounts Payable Salanes Payable
Total uabliitles
FUND EQUITY
Fund Balances Reserved For Invenlones Food Donaled Commodrt,es Purchased Food Unreserved Undes.gnated
Total Fund Equl1y
Total Uab.lrttes and Fund Equl1y

$

22,81488 $

40,18247

92,63965

120,n956

$

115,454 53 $

160,96203

$

10,78146

4,94587

537,28585 $

000

$

553,01318 $

000

$

668,467 71 $ _ _..:1,;;:60::o,.::96:;:2~03::.

See notes 10 \he general-purpose finanCIal sta1ements 24

EXHIBIT"G"

FEDERAL PROGRAMS

TOTALS

JUNE 30, 2002

JUNE 30, 2001

$

812,97041 $

781,34590

$

270,11952

270,851 52

274,78391

10,78146 4,94587

7,421 97 7,21901

$

270,11952 $ 1,099,549 26 $ 1,070,no 79

$

86,68260 $

86,68260 $

128,52405

48,15090

111,14825

86,30349

135,286 02

348,70523

327,95848

270,11952 $

546,53608 $

542,78602

$

10,78146 $

4,94587

7,42197 7,21901

$

-"'0-=00""

537,28585

513,34379

$

000 $

553,013 18 $ _--=5",,2,,-7,,,,,984=-,n,",-

$

270,11952 $

1,070,no 79

- 25

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 2002

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPEND!TURES
Current Instruction Support Services Pupil SeMces Improvement of Instrucl10nal SeMces Educabonal Media SeMceS General Admlnlstrabon School Administration Maintenance and Operation of PIan1 Central Support Services Other Support SeMces Food ServIces OperatIon
Total Expenditures
Excess of Revenues over (under) Expendrtures
OTHER FINANCING SOURCES
Operabng Transfers In
Excess of Revenues and Other FinanCing Sources over (under) expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change In Pened Doneted Commodrtles Purchased Food
FUND BALANCE JUNE 30

SCHOOL FOOD
SERVICES FUND

LOTIERY PROGRAMS

$

109,68000 $

1,069,930 91

580,85179

$ 1,760,46270 $

968,85584 968,85584

$

906,60787

108.78382

54,50211 61,84769

$ 1,736.520 64

$ 1,736.520 84 $ 1,131,74129

$

23,94206 $

-162,88545

162.88545

$

23.94206 $

000

527,984 n

000

3,35949 -2,27314

$

See notes to the general-purpose finanCIal statements - 26-

EXHIBIT "H"

FEDERAl PROGRAMS

TOTALS

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$ 1,078,535 84 $

963,04574

$ 1,993,202 46

3,063,133 37

2,809,911 21

148,01019

728,861 98

681,91606

$ 2,141,21265 $ 4,870,531 19 $ 4,454,873 01

$ 1,533,72579 $ 2,440,333 46 $ 2,452,05761

17,97275 461,900 37 158,38914
5,264 23 3,50138

126,756 57 461,900 37
158,38914 54,502 11 61,84769 5,284 23 3.50138
1,736,52064

107,69163 131,37045 29,10617 134,08670 56,31266 67,88173
2,94743 68,92309 1,726,253 54

$ 2,180,753 66 $ 5.049,015 59 $ 4,778,63101

$

39,541 01 $

-178,48440 $

321,75800

39.541 01

202,42646

319,62334

$

000 $

23,94206 $

-2,134 68

000

527,984 77

530,87616

3,35949 -2,27314

1,65984 90311

$

000 $

- 27-

CITY OF THOMAS\!!LlE BOARD OF EDUCATION - THOMAS COUNTY COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE 30 2002

Cash and Cash EqUNaiants Investments Accounts RecelV8ble
Total Assets

NONEXPENDABLE TRUST FUNDS

BOBBY

SINGLETARY

MEGAN CARR

FAMILY

SCHOlARSHIP SCHOlARSHIP

FUND

FUND

BEN KARSH SCHOlARSHIP
FUND

PARKER POE FOUNDATION
FUND

$

1.50000 $

500 00 $

536 75

$

54.96790

39480 32

12.496 45

11971

8480

2684

$

55.08761 $

4UJ6512 $

13.023 29 $ _ _...;;:;536~7_5

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Funds Held for Olha'"
TotalLJabolibes
FUND EQUITY
Fund Balances R..........d For Endowment Corpus Unreserved Undeslgnata<l
Total Fund Equity

$

48.10561 $

37.500 00

6.98200

3.56512 $

13.023 29 $ _ _--'5"'36"-7'-'5..

$

55.08761 $

41.06512 $

13.02329 $ _ _-",536=7.>:.5

TotallJabllrtles and Fund Equity

$

55:08761 $

41.06512 $

13.023 29 $ _ _""",,53:;:;6::.:.;75~

see notes to the general-purpose f1nanaaJ statements

- 28-

EXHIBIT "I"

EXPENDABLE TRUST FUNDS

MORRISE

WIlliAMS

SARAH

PERSEVERANCE

SCHOON

SCHOLARSHIP

SCHOLARSHIP

FUND

FUND

WillIAMS FAMilY FOUNDATION FUND

AGENCY FUNDS

TOTALS JUNE 30, 2002 JUNE 30, 2001

s

100000 $

500 00 $

000 $

5,08375 S

9,12050 S

11,97065

93569

107,880 36

lOB,noBS

201

23336

306 34

$

1,93770 $

500 00 S

000 $

11904764

$

24500 $

24500

4,83875

4,83875 $ _ _.";4"",,41,,9,,9,,,-0

$

5,083 75 $

5,083 75 S_ _-"4""4,,,19,-,90,,,-

s

1,93770 S

500 00 $

-,,0-,,00,,-

s

1,93770 S

500 00 $

-,,0.::00,,-

s

SOO 00 $

000 $

S

BS,60561 S

85.605 61

26,544 B6

29.022 13

$

112,lS047 $

114,62774

117,234 22 $

119,04764

- 29-

cm OF THOMASYiLLE BOARD OF EDUCATION - THOMAS COUNTY
COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUNDS YEAR ENDED JUNE 30 2002

REVENUES Other Funds
EXPENDITURES Current Other Support SeMces
Excess 01 Revenues over (under) Expendrtunss FUND BALANCE JULY 1 Adjustments
Pnor Year Revenues
FUND BALANCE JUNE 30

BEN KARSH SCHOLARSHIP
FUND

PARKER POE FOUNDATION
FUND

MORRISE WILLIAMS PERSEVERANCE SCHOLARSHIP
FUND

$

51600 $

000 $

1,",-,1",5",2.;;,4;:..9

$

000 $

$

51600 $

12,50529

s

5,014 00 $ -5,01400 S 5,55075
53675 S

,,",,,5~0~0~00::.
-34751 000
2,26521
,~,9;;;;3~7..:.70:;.

See noles to the genensl-purpose finenClllI statements

30

EXHIBIT "J'

SARAH SCHOON SCHOLARSHIP
FUND

WILLIAMS FAMILY
FOUNDATION FUND

TOTALS

YEAR ENDED

JUNE 30, 2002

JUNE 30, 2001

$

500 00 $

000 $

2,17049 $ _ _-,1-,-1,,,,84~7-,04:::.

$

000 $

000 $

6,514 00 $ _ _-,1."-2,,,,,40,,,1-,26,,,,

$

500 00 $

000 $

-4,34351 S

-554 22

000

2,28521

20,341 25

20,89547

-2,28521

000

$

50000 $

000 $

15,997 74 $ _ _.:2;::0].:;:34::.1.:2;::,5

- 31 -

CITY OF THQMAS\!JLLE BOARD OF EDUCATION - THOMAS COUNTY COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILfTlES
FIDUCIARY FUND TYPE. AGENCY FUNDS YEAR ENDED JUNE 30 2002

EXHIBIT"K"

SOCIAL SERVICES ASSETS
Cash and Cash EqUIvalents
LlABlLfTlES Fund. Held for Others
SPECIAL FUND ASSETS
Cash and Gash EqUivalents
LIABILfTlES Accounts Payable Funds Hald for Others

BAlANCE JULY 1, 2001

ADDfTlONS

DEDUCTIONS

BALANCE JUNE 30, 2002

$

1:67027 $

43100 $

75915 $

1,34212

$

1,67027 $

43100 $

759 15 $ _ _~l:o:,34=2.:;12~

$

2,74963 $ 7,77453 $

6,813 48 $ _ _.::.3,,:,,71:,:;:0.:;:68:;:.

$

000 $

24500

$

2,74963

7,52953 $ _ _",6,,,-81,,,,3c;:4,,-8

24500 3,46568

$

2,74963 $ 7,77453 $

6,81348 $ _ _...3",,7;,;1_0.6.8-.

ALTERNADYE SCHOOL FUND
ASSETS Cash and Cash EqUIvalents

$

000 $

3095 $

000 $ _ _......300::.;:9-.5

LIABILITIES Funds H1e1d for Others

$

000 $

3095 $

00 $ _ _......300::.;:9-.5

TOTALS AGENCY FUNDS
ASSETS Cash and Gash EqUivalents

$

4,41990 $ 8,236 48 $

LIABILITIES Accounts Payable Funds Held for Others

$

000 $

24500

$

4,41990

7,991 48 $ _ _7""5,,,7.,<,2.,,6,,-3

24500 4,838 75

$

4,41990 $ 8,23648 $

see notas to the general-purpose finencaal statements

32-

7,572 63 $ _ _..:5;.:,0;::8::,3.:;75::,

CITY OF THOMASViLLE BOARD OF EDUCATION - THOMAS COUNTY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30 2002

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
AgnclIllura U S Department 01 Child NutntlOn Cluster Pass-Through From Georg.. Department of Education Food and Nutntlon Program Food5eMces School Breal<tast Program Nabonal Sc:hooI Lunch Program
Tatal Chdd NutrttJon Cluster
Other Programs Pass-Through From Georgia Department of Edueabon Food and Nutrtbon Program Food5eMces Food DlstnbutlOl1 Program (1)
Total U S Department of Agrlcullure
Educalion, U S Department of Speaal EducsUon Cluster Pass-Through From Georgia Department of EducalJon
IndividualS wrth P,sabllilles Educabon AD.
Part B - Spaaal Educallon Row Through Preschool C8paaty Building Improvement
Total SpaaaJ EduoalJon CUter
Other Programs P.....Through From GeorgI8 Department of Educabon
Elementary and Secondary Education AD. TrtIe I Accountability Grant Grants to Local EducatJonol Agen_ Trtlell
EIsenhower ProfasslonBl Development Tille VI
InnovalJve Educa\lon Program Strategies Class SIZe Redudlon VocalJonal Educa1lOn - BaSIC Grants to Statea H'9h School Program
BaSIC Grant
Total U S Department of EducatJon
Labor. U S Department of Pass-Through From Georg~ Department of Labor
Wortdorce Invesbnent AD.
17-2oo1-YETP-95

CFDA NUMBER

PASSTHROUGH
ENTITY ID
NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

10553 10555

N1A $ 242.441 33

N1A

745,64061 $

$ 988.081 94 $

(2) 1.654,671 67 (3)
1,654.671 67

10550

N1A

81.84897

81 ,84897

$ 1,069.930 91 $

1,736,52064

84027 84173 84027

N1A $ 306,643 03 $

N1A

41.73749

N1A

9.899 31

$ 358.27983 $

306.64303 41,73749 9.89931
358,279 83

84 348 84 010 84.281 84.298 84 340
84048

N1A

122.92007

N1A

1.180.838 47

122.920 07 1,180.838 47

N1A

18.819.28

18.81928

N1A

33.007 00

N1A

159,251 84

33,00700 159.251 84

N1A

60.281 88

60.281 88

$ 1,913.396 37 $

I ,91 3.396 37

17 259

N1A $ 52,27648 $

52,27648

33-

CITY OF THOMASVilLE BOARD OF EDUCATION - THOMAS COUNTY
SCHEDULE OF EXPENDITURES Of FEDERAL AWARDS
YEAR ENDED JUNE 30 2QQ2

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
Delense, U S Department of D1red Departmenl of the "'r Force ROT C Program

CFDA NUMBER

PASSTHROUGH
ENTITY 10
NUMBER

FEDERAL
REVENUE IN PERIOD

EXPENDITURES IN PERIOD

s 27,52961 S

67,07062 (3)

Total Federal F...naal AsslOl8nce
NlA = Not Avallabla
Notes to the Schedule of ExpendrtyrtS of Federal Awards
(1) The amounts shown tor the Food DIStribution Program represents the Federally assigned value of nonmonetary 8.SSIstance for donated oommodmes recelved and/or consumed by the system dunng the wrrent fiscal year
(2) ExpendItUres for lho School Breakfast Program were not mamtaned separately and are Induded In the 2002 NatIOnal SChool Lunch Proglllm
(3) Expendrtures for this program Include Stale, andlor Other Funds
Expendrtures are not mamtalll8d by fund sou","
r> Major Programs ara Klentlfied by an astensk III tronl of the CFDA number
Tho School D1slrid did not proYIde Federal Assistance 10 any Subreaplent
sta_ The aa:ompanymg schedule of expenditure. of Federel awallli mdudes tho Federel grant ad!vrty of the
City of ThomaSVIlle Boalll of EducalJon and IS presented on the modltied aeaual baSIS of accounIJng wI1lch IS the basi. of aa:ountmg used In the presentabon of the genera~... finanaal

Sae notes to the ganerai-purpole finanaal statemen1a

34-

CITY OF THOMASYILLE BOARD OF EpUCATION - THOMAS COUNTY SCHEDULE OF STATE REVENUE
YEAR ENpED JUNE 30 ;002

SCHEDULE "r

AGENCYIFUNplNG

GDVERNMENTALFUNDTYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

GRANTS

EdUCBlIon Georglll Departmem of

Quality BaSlc Educatlon

Direct Instructional Cost

Kmdergarten Progl'l!llm

S 496,54200

Kmdergarten Program - Earty Intervenoon Program

29067600

Pnmllry Grades (1-3) Progl'l!llm

1 429 3-47 00

Pnmary Grades - Earty IntervenbOn (1-3) Program

471729 00

Upper Elementary Grades (4-5) Program

904.89200

Upper Elementary Grades (4-5) Program - Ear1y InterventIOn Program

14522300

Middle School (6-8) Program

, 68261800

High School General EduC8tlon (9-12) Progf1lm

1.690 890 00

Vocabooel 18t>orotory (9-12) Program

29591400

Students WIth DlSablhtles

Category I

97717 00

Category II

39825000

CtItegory III

883,78500

category IV

82,83700

C8legoryV

78,83500

Supplemental Speedl

9.3:31 00

Gl1led Student - Category VI

138 865 00

Alternative EducabOn Progl1lm

134.64500

Medl8 Center Program

277,02000

Staff and ProfeulOO8l Development

50,122 00

Inchrect Cost

1.826 091 00

CSlegoncal Grants

Pupil Tranaportabon

Regular

38,85200

Bua Repl-eement

1298200

SparsJly

20 000 00

Twenty Days AddrtJONIllnstruCbon

8707000

Nuramg SeMCft

73.390 00

Pnnopal Supplements

12.226 00

VocatIOnal SUpelVlsora

10,894 00

MJd.term Adju:ltment HoId-Harmlesl

60356700

Educabon Eq....lwatton Funchng Grant

788,18900

Food5elvas

$

Vocabanaf EducatIOn

1470513

Other Slale Programs

Health tnsurance

219254 00

K3 Statewide Reachng Program

49.61479

~ Slale'Mde After School Program

3266320

PIftChool Hand_pod Program

51 39200

Poat Secondary OpUon

4,4504 00

Student Actuevement Travel

112724e

Student Achllf'l'ltfTlent 4th thnJ 8th Grade Tesb:

1150800

Student Achievement NCEE

200 000 00

Vault! ApJ:lrenbcelhlp Program

3500000

Lottery Programs

M&18trve Techno&ogy

Computera In the Classroom

S 496 542 00 290,67600
1,429,347 00 471 72900 904 892 00 14522300
1,66261800 169089000
295,91400
97717 00 398.250 00 883,78500
82,83700 7883500
9331 00 138,86500 134.64500 277 020 00 5012200 1,826 091 00

109,68000
794800 88,08500

3885200 1298200 20 000 00 8707000 7339000 12.226 00 1089400 60356700 788 18900 109.880 00 1470513
219.254 00 4961479 32.563.20 51,39200 4454 00 11,2724e 11,50800
200,000 00 3500000
7,94800 8808500

OffIce of the Governor Geofg18 Challenge Program

20 000 00

20.000 00

Oflice of SChool Rudlneae Pre-Kindergarten Program

872,922 54

872.822 &4

0l'I'k:e of Treasury and FISCBI Services Public School employeeS Rebl1lment

2e 686 00

26 086 00

S

1370894858

S

1 07853584 1

S

147874&4 42

- 35-

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY GENERAL FUND - aUALITY BASIC EDUCATION PROGRAM laBEl ALLOTMENTS AND EXPEND!TURES - BY PROGRAM
YEAR ENDER JUNE 30 2002

SCHEDULE "3"

DESCRIPTION
Dlf8d InstructJonal Programs Kindergarten Program KlMgarten Program-Earty Int8N01111on Program Primary Grad.. (1-3) Program Pnmary GradM-Earty 1 _(1-3) Program Upper Elementary Grades (4-5) Program Upper Elementary Grades-Earty Inhl.-rtJon (4-5) Program Middle School (&-8) Program High School General Education (9-12) Program VocalJOlllll Laboratory (9-12) Program Students with DIs8OIlrtI.. Category II Category III Category IV category V GIIIed Studant - category VI Remedial Educabon Program Altematlve Education Program
TOTAL DIRECT INSTRUCTIONAL PROGRAMS
MedIa canter Program Staff and Profess&otLal Development

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1)

ELIGIBLE aBE PROGRAM COSTS

SALARIES

OPERATIONS

TOTAL

$

574.81400 $ 527,490 95 $

4205621 $

56954716

336 497 00

265.395 72

6.75768

272.15340

1,654 660 00

1.551.872 40

150,65274

1.702.72514

546,08900

541.56198

20 75624

562.31822

1.047.532 00

1.106.59308

90.10598

1.19669906

16811500 1 947.854 00 1.957.430 00
342.560 00 1,795,204 00
160.755 00 155.870 00

194 440 53 1.917.31378 1.817.99733
441.72632
438.566 80
1.128,ses 46 27211414 3888309 155.868 .2
426.10110

12.268 92 168 202 23
238.096 53 33.839 81
8.349 39 33.05822
2.36827
10.34384 529070
23.894 58

206 729 45 2083.51599 2.056,093 86
475.365 93
446.91819 1.161,64370
274.50341 36.86309
166,21026 5,290 70
449.99568

$

10.687.380 00 $ 10.822.46910 $ 844.082 14 $ 11.668.5712'

320,688 00 58.02300

375.769 01 34.688 96

82 700 99 33.33757

438,47000 68,22653

TOTAL QBE FORMULA FUNDS

$

11 106609100 $ 11,233,14707 $ 940,12070 $ 1217326?n

(1) CompnIed of SI8I<I FuMo pIuo Local Five Mia Sh.ft

See notes to 1110 ganaral1><Jrpos8 finanaal._

- 38-

CITY OF THOMASYILLE BOARD OF EDUCATION - THOMAS COUNTY GENERAL FUND - QUALITY BASIC EDUCATION PROGRAM (QBEl ALLOTMENTS AND EXPENDITURES BY SITE YEAR ENDED JUNE 30, 2002

SCHEDULE "4"

Douglass Elementary School Balfour School For YOUn9 Children Macintyre Pari< Middle School Scott Elememary School Harper Elementary School ThomaSVille HIgh School Jerger Elementary School Crossroads Alternative School Central Office (Allemabve Educallon Program)
TOTAL
(1) Compnsed of State Funds plus Local Five Min Share

ALLOTMENTS FROM GEORGIA DEPARTMENT OF EDUCATION (1l

ELIGIBLE QBE PROGRAM COSTS

$

799,05900 $

834,036 51

47,14568

2,530,997 00

2,743,044 89

1,590,928 00

1,730,68713

1,028,01400

965,10210

2,913,67800

3,367,48251

1,668,834 00

1,861,16267

117,90975

155,87000

$

10,687,380 00 $ 11,866,571 24

See noles 10 the generel-purpose finenClal statements 37 -

SECTIONll COMPLIANCE AND INTERNAL CONfROL REPORTS

R"""LL W. H"T<)~ STATE AUDITOR (.04) 656 1'17A

DEPARTMENT OF AUDITS AND ACCOUNTS
254 WJ,hmglon ~lrccl S \\' SUtiC 214 Allonlo. Georg.. 30334-H400
February 5, 2003

Honorable Sonny Perdue, Governor Mernbers of the General Assembly Members of the State Board of Education
and Supenntendent and Members of the CIty of ThomasvIlle Board of Education
REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
ladIes and Gentlemen:
We have audited the financial statements of City of Thomasville Board of EducatIon as of and for the year ended June 30,2002, and have ISSUed our report thereon dated February 5, 2003 TIns report was qualIfied for vanous departures from generally accepted accountIng pnnclples, as Identified In the audItor's report on the general-purpose finanCIal statements. We conducted our audIt In accordance WIth audItmg standards generally accepted m the Umted States of Amenca and the standards applIcable to fmanclal audIts contamed In Government AudItIng Standards, ISSUed by the Comptroller General of the Umted States
ComplIance
As part ofobtaImng reasonable assurance about whether City ofThomasvIlle Board ofEducatIon's finanCIal statements are free of matenal mIsstatement, we performed tests of Its complIance WIth certaIn proVISIons oflaws, regulatIOns, contracts and grants, noncomplIance WIth winch could have a direct and matenal effect on the determInation of finanCIal statement amounts However, proVIdIng an opInIOn on complIance WIth those proVISIOns was not an objective ofour audit, and accordIngly, we do not express such an 0plmon. The results ofour tests disclosed no Instances ofnoncomplIance that are reqUIred to be reported under Government AuditIng Standards
Internal Control Over FInancIal ReportIng
In plarmIng and performIng our audit, we conSidered City of ThomasvIlle Board of EducatIon's Internal control over finanCIal reportIng In order to determme our audItIng procedures for the purpose of expresSIng our OpInIOn on the finanCIal statements and not to proVIde assurance on the Internal
2002YB-41
L

control over financIal reportmg However, we noted a certaIn matter mvolvmg the mternal control over financIal reportmg and Its operation that we consIder to be a reportable condItion Reportable condItions mvolve matters comIng to our attentIon relating to slgruficant deficIencIes m the deSIgn or operation of the mternal control over financial reportmg that, m ourJudgment, could adversely affect CIty ofThomasvIlle Board of EducatIOn's abIlIty to record, process, summanze and report finanCIal data consIstent With assertIOns ofmanagement m the finanCIal statements. The reportable condItIon IS descnbed m the accompan)'lng Schedule ofFmdmgs and QuestIoned Costs as Item FS-7891-0201
A matenal weakness IS a condItIon m whIch the deSIgn or operatIon of one or more of the mternal control components does not reduce to a relatively low level the nsk that mIsstatements m amounts that would be matenal m relatIon to the fInanCIal statements bemg audIted may occur and not be detected Wltlun a timely penod by employees m the normal course of performmg theIr asSIgned functions Our conSideratIon of the mternal control over fInanCial reporting would not necessanly dIsclose all matters m the mternal control that mIght be reportable condItions and, accordIngly, would not necessanly disclose all reportable condItIons that are also conSIdered to be matenal weaknesses However, we consIder Item FS-7891-02-0l to be a matenal weakness
TIns report IS mtended solely for the InformatIon and use of the finance commIttee, management, members of the CIty of ThomasvIlle Board of EducatIon, Federal awardmg agencIes and passthrough entItIes and IS not mtended to be and should not be used by anyone other than these specIfied parties
_fuI1Y_~~

RWH:gp 2002YB-41

R ell W. Hmton State AudItor

Rl''''-Lt \\. H'h"\~ STATE AUDITOFl {"0416~6 217011

DEPARTMENT OF AUDITS AND ACCOUNTS
254 W<.l,hmg:lOn SITCCI ~ W SUItC' 214 AtIJ"t" Georgw 3ll334-H4ll0
February 5, 2003

Honorable Sonny Perdue, Governor Members of the General Assembly Members of the State Board of EducatIOn
and Supenntendent and Members of the City of ThomasvIlle Board of Education
REPORT ON COMPLIANCE WITH REOUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Ladles and Gentlemen.
ComplIance
We have audited the complIance of City of ThomasvIlle Board of Education WIth the types of complIance reqwrements descnbed m the US Office ofManagement and Budget (OMB) CIrcular
A-i33 Compliance Supplement that are applIcable to each ofItS major Federal programs for the year
ended June 30, 2002 City of ThomasvIlle Board of Education's major Federal programs are Identified m the Summary of Auditor's Results Section ofthe accompanymg Schedule ofFmdmgs and Questioned Costs ComplIance With the requirements oflaws, regulations, contracts and grants applIcable to each of ItS major Federal programs IS the responsibilIty ofCity ofThomasvIlle Board of Education's management Our responSibilIty IS to express an opmlOn on City ofThomasville Board of Education's complIance based on our audit.
We conducted our audit of complIance m accordance WIth audltmg standards generally accepted in the Umted States of Amenca; the standards applIcable to finanCial audits contained m Govermnent Auditing Standards, Issued by the Comptroller General of the Umted States, and OMB Circular A133, Audits of States, Local Governments, and Non-Profit OrgamzatlOns. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtam reasonable assurance about whether noncomplIance WIth the types ofcomplIance reqwrements referred to above that could have a direct and matenal effect on a major Federal program occurred. An audit mcludes exarnmmg, on a test basiS, eVIdence about the City ofThomasVIlle Board ofEducation's complIance With those requirements and perfonrung such other procedures as we considered necessary m the CIrCumstances

2002SA-IO
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We beheve that our audit provIdes a reasonable basIs for our opmlOn Our audIt does not provide a legal deterrmnatlOn on City of Thomasville Board of EducatIon's comphance WIth those reqUIrements

In our 0pITUon, the City of Thomasville Board of EducatIOn comphed, mall matenal respects, wIth the reqUIrements referred to above that are apphcable to each of Its major FederaJ programs for the year ended June 30, 2002

Internal Control Over Comphance

The management of City of ThomasvIlle Board of EducatIon IS responsible for estabhshmg and maIntaInIng effectIve IntemaJ control over comphance WIth requirements of laws, regulatIons, contracts and grants apphcable to Federal programs In plannmg and performIng our audit, we conSidered City of Thomasville Board of EducatIon's mternaJ control over comphance With reqUIrements that could have a dlTect and matenal effect on a major Federal program m order to determIne our audltmg procedures for the purpose of expressing our oplTuon on comphance and to test and report on Internal control over comphance m accordance WIth OMB CIrcular A-133.

Our conSideratIon of the mternaJ control over comphance would not necessarily dIsclose aJl matters m the mternal control that mIght be matenal weaknesses A matenaJ weakness IS a condItIOn In whIch the deSIgn or operatIon ofone or more ofthe Internal control components does not reduce to a relatIvely low level of nsk that noncomphance WIth apphcable reqUIrements of laws, regulatIons, contracts and grants that would be matenal In relatIon to a major FederaJ program beIng audIted may occur and not be detected wIthIn a tImely penod by employees m the normal course of performmg theIr asSIgned functIons. We noted no matters mvolvmg the mtenIaJ control over comphance and Its operatIon that we consider to be matenal weaknesses

ThIs report is mtended solely for the InformatIon and use of the finance cOmmIttee, management, members of the CIty of Thomasvlll~ Board of EducatIon, FederaJ awardIng agencIes and passthrough entItIes and IS not mtended to be and should not be used by anyone other than these specIfied partIes

Respectfully submitted,

-.

Lb~

Ru sell W. HInton State AudItor

RWHgp 2002SA-1O

SEcnONill AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND OUESTIONED COSTS YEAR ENDED JUNE 30, 2002

PRIOR YEAR FINANCIAL STATEMENT FINDINGS MID OUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

FS-7891-00-02 FS-7891-0I-OI FS-7891-01-02

Further Action Not Warranted PrevIOusly Reported CorrectIve Action Implemented Unresolved - See CorrectIve ActlonlResponses

CORRECTIVE ACTIONIRESPONSES

GENERAL FIXED ASSETS Failure to MlIlntam General Fixed Assets Account Group Fmdmg Control Number: FS-7891-01-02

For the fiscal year 2003. the system has Implemented a general fixed assets account group

SECTION IV FINDINGS AND QUESTIONED COSTS

CITY OF THOMASVILLE BOARD OF EDUCATION - THOMAS COUNTY SCHEDULE OF FINDINGS AND OUESTIONED COSTS YEAR ENDED JUNE 30, 2002
SUMMARY OF AUDITOR'S RESULTS
1 Type of Report Issued on the Financial Statements The auditor's opinIOn on the CIty of ThomasvIlle Board of EducatIOn's finanCial statements was quahfied for vanous departures from generally accepted accounting pnnclples
2 Reportable CondItions In Internal Control DIsclosed by the Aumt of the Financial Statements The audit report for the City of Thomasvdle Board of EducatIOn msclosed a financIal statement reportable condItion related to the follOWing control category.
General FIxed Assets
The reportable condItIOn descnbed above IS considered to be a matenal weakness
3. Noncomphance Matenal to the FinancIal Statements The aumt of the CIty of Thomasville Board of EducatIon disclosed no InstanCes of noncomphance that were deemed to be matenal to the financial statements
4 Reportable Conditions In Internal Control Over MaJOr Programs The audIt report for the CIty of Thomasville Board of Education dId not disclose any reportable conmtlOns m mternal control over major programs.
5. Type of Report Issued on Comphance for Malor Programs The audItor's 0plmon on the CIty ofThomasville Board of EducatIon's report on comphance WIth requIrements apphcable to major programs was unqualIfied,
6. AudIt Findings ReqUired to be Reported by Section 510(a) ofOMB CIrcular A-l33 The CIty ofThomasville Board ofEducatIOn's Burnt did not msclose audIt findmgs required to be reported by section .510(a) of OMS Circular A-l33.
7, MaJOr Programs Federal awards audIted as major programs are as follows: 10.553 Food and Nutntlon Program - Food SefV1ces - School Breakfast Program 10 555 Food and NutntIon Program - Food SefV1ces - National School Lunch Program 84.027 InmV1duals WIth Dlsablhtles Education Act - Part B - SpecIal Education Flow Through 84.027 indIVIduals With Dlsablhtles Education Act - Part B - SpecIal Education Capacity BUlldJng Improvement 84.173 indIVIduals WIth Disablhtles Education Act - Part B - Spcclal EducatIOn Preschool
8 Type "A" Program Dollar Threshold The dollar threshold for type "A" programs was $300,000.00
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CITY OF THOMASVilLE BOARD OF EDUCATION - THOMAS COUNTY SCHEDULE OF FINDINGS AND OUESTIONED COSTS YEAR ENDED JUNE 30, 2002
I SUMMARY OF AUDITOR'S RESULTS 9 Low RIsk Audltee
The CIty of Thomasville Board of Education quahfied as a low nsk audltee as defined by Seclton 530 ofOMB CIrcular A-133 II FINANCIAL STATEMENT FINDINGS AND OUESTIONED COSTS GENERAL FIXED ASSETS FaIlure to MaIntaIn General FIxed Assets Account Group Reportable Condllton - Matenal Weakness Repeated From Pnor Year Fmdmg Control Number FS-7891-02-01 The City of Thomasville Board ofEducalton did not maIntaIn a system-WIde General Fixed Assets Account Group WIthIn the formal accounltng records as required by generally accepted accounltng pnnclples ThIs condllton results m the general-purpose finanCial statements ofthe School Dlstnct bemg mcomplete and not m accordance With generally accepted accountmg pnnclples Appropnate actIOn should be taken by the School Dlstnct to estabhsh accountmg controls and procedures to provIde for maIntenance ofa General Fixed Assets Account Group. These subsu!Iary records should mclude an mventory of land, bwldmgs and equIpment owned by the School DIstnct and should mclude, but may not be hmlted to, date acqUired, acqwsllton cost, esltmated replacement cost, localton and descnplton DetaIled records should be ITIaIntamed ofall additiOns and deletiOns to the General Fixed Assets Account Group ill FEDERAL AWARD FINDINGS AND OUESTIONED COSTS No matters were reported.
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