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REVIEW REPORT STATE OF GEORGIA PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY CLEVELAND, GEORGIA YEAR ENDED JUNE 30, 1997
STATE OF GEORGIA DEPARTMENT OF AUDITS AND ACCOUNTS
254 WASHINGTON STREET
ATLANTA, GEORGIA 30334-8400

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT ACCOUNTANTS COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

ALL GOVERNMENTAL FUND TYPES

3

C

STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - BUDGET AND ACTUAL

GENERAL AND SPECIAL REVENUE FUNDS

4

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

5

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

12

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

13

SCHEDULES

1 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

14

2 SCHEDULE OF STATE REVENUE

15

3 SCHEDULE OF SALARIES AND TRAVEL

16

SECTION II AUDITEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY - TABLE OF CONTENTS -
SECTION III CURRENT YEAR FINDINGS AND QUESTIONED COSTS SCHEDULE OF FINDINGS AND QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR
(404) 6562174

DEPARTMENT OF AUDITS AND ACCOUNTS
254 Washington Street, S.w., Suite 214 Atlanta, Georgia 30334-8400
January 9, 1998

Honorable Zell Miller, Governor Members of the General Assembly of Georgia Members of the State Board of Education
and Director and Members of the Pioneer Regional Educational Service Agency Board of Control
INDEPENDENT ACCOUNTANT'S COMBINED REPORT ON REVIEW OF FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION
Ladies and Gentlemen:
We have reviewed the accompanying financial statements (Exhibits A through D) of Pioneer Regional Educational Service Agency as of and for the year ended June 30, 1997, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these fmancial statements is the representation of the management of Pioneer Regional Educational Service Agency.
A review consists principally of inquiries of Agency personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion.
Based on our review, with the exception ofthe matter described in the following paragraph, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles.
* The financial statements of the Agency did not contain a General Fixed Assets Account Group to
account for equipment owned by the Agency which should be included to conform to generally accepted accounting principles.
The aggregate effects on the financial statements of this variance or omission has not been determined, but are believed to be material.

97ARL-RESA-l

Our review was made for the purpose of expressing limited assurance that there are no material modifications that should be made to the fmancial statements in order for them to be in conformity with generally accepted accounting principles. The accompanying supplementary information (Exhibits E and F and Schedules 1 through 3) is presented only for supplementary analysis purposes. Such information has been subjected to the inquiries and analytical procedures applied in the review of the financial statements, and except for the effects ofthe matters discussed in the paragraph above, we are not aware of any material modifications which should be made thereto.
Respectfully submitted,

CLV:dt 97ARL-RESA-I

Claude L. Vickers State Auditor

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY

ASSETS Cash and Cash Equivalents Accounts Receivable Inventories Prepaid Items
Total Assets

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED BALANCE SHEET ALL FUND TYPES JUNE 30,1997

EXHIBIT "A"

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTALS (Memorandum Only) JUNE 30, 1997 JUNE 30,1996

$

52,159,47 $

360,720.11 $

412,879.58 $

348,254.86

48,371.89

184,061.93

232,433.82

220,569.53

96,473.41

611,325.40

707,798,81

470,915.75

150,987.27

150,987.27

167,453.67

$ 347,992.04 $ 1,156,107,44 $ 1,504,099.48 $ 1,207,193.81

Total Liabilities and Fund Equity

$ 347,992.04 $ 1,156,107.44 $ 1,504,099.48 $ 1,207,193.81

The notes to the general purpose financial statements are an integral part of this statement. -2-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ALL GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30,1997

EXHIBIT "B"

FUND BALANCE JUNE 30

$

389,828.67 $ 718,929.68 $ 676,342.69

The notes to the general purpose financial statements are an integral part of this statement. -3-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS
YEAR ENDED JUNE 30,1997

EXHIBIT "c"

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1,1996

GENERAL FUND

BUDGET

ACTUAL

$ 704,943,00 $ 1,073,499.16

99,089.06

1,307,923,00

870,412.76

$ 2,012,866.00 $ 2,043,000.98

$ 367,225,00 $ 484,396.69

230,820,00

602,490,90

150,015.00 645,140.00 111,875.00

201,616,90 58,500,68 62,985.46

86,649.00 221,296.00

94,757,28 472,705.98

$ 1,813,020,00 $ 1,977,453.89

$ 199,846.00 $ 65,547.09

220,610.53

263,553,92

SPEC~LREVENUEFUND

BUDGET

ACTUAL

$ 1,802,354.00 $ 1,754,949,00 503,557.00 1,117,968.43 491,189,00 1,492,170.85
$ 2,797,100.00 $ 4,365,088,28

$ 1,545,667,00 $ 2,232,382,60

129,512.00 620,060.00
331,707.00
68,209.00

127,669,16 707,451,37
6,310,08 341,395.66 826,030.47 137,388,21
1,003.33

113,105.00

8,417.50

$ 2,808,260.00 $ 4,388,048.38

$ -11,160,00 $ -22,960.10

120,071.38

412,788.77

FUND BALANCE JUNE 30,1997

$ 420,456.53 $ 329,101,01

$ 108,911,38 $ 389,828.67

The notes to the general purpose financial statements are an integral part of this statement. -4-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
REPORTING ENTITY
The Pioneer Regional Educational Service Agency (Agency) was established pursuant to the Official Code of Georgia Annotated Sections 20-2-270 through 20-2-274 for the purposes of providing shared services designed to improve the effectiveness of educational programs and services of local school systems and for providing instructional programs directly to selected public school students in the state.
Each regional educational service agency is governed by a board. The number ofmembers and terms ofoffice are prescribed by the State Board of Education; provided, however, that at least one-third of the membership of each Board shall be individuals who hold no other public office, who are not employees of any local unit of administration, and who are not employees of the Georgia Department of Education.
The members of the Board are elected by an annual caucus of an equal number of members of local boards of education from the respective member local school systems. Each Board appoints and contracts with a director who is the executive officer of the regional educational service agency. The director is responsible for the administration ofthe programs and services approved by the Board.
For financial reporting purposes, the Agency is considered to be an organizational unit of the State, and therefore a part ofthe primary government ofthe State of Georgia. Inclusion in the State's fmancial reporting entity is based on application of criteria defined in Section 2100 of the Governmental Accounting Standards Board Codification ofGovernmental and Financial Reporting Standards which indicates that the Agency does not have legal separate standing.
FUND ACCOUNTING
The Agency uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Agency. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
The general purpose financial statements account for all State, Federal and Other funds under control of the Agency, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most of a regional educational service agency's general activities. Governmental Fund Types include:
-5-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL FUND - the fund used to account for all financial resources of the Agency except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services provided by a regional educational service agency.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. These funds are received primarily from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current fmancial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other fmancing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
Revenues are recognizedwhen susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are intergovernmental grants, sales and services and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Pioneer Regional Educational Service Agency's budget is a complete financial plan for the Agency's fiscal year and is based upon estimates of expenditures together with probable funding sources. There is no statutory prohibition regarding overexpenditure of the budget at any level. The budget for all governmental funds is prepared by fund, function and object. The legal level of budget control was established by the Agency at the aggregate level. The budget for governmental funds was prepared in accordance with generally accepted accounting principles.
The budget process begins when the Agency's administration prepares a tentative budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper of general circulation in the locality. At the next regular meeting of the Board after advertisement,
- 6-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
the Board receives comments on the tentative budget, makes revisions as necessary and adopts a fmal budget. This fmal budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department of Education. The Board may increase or decrease the budget at any time during the year. All unexpended budget authority lapses at fiscal year end.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits in authorized financial institutions. Georgia Laws authorize the Agency to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist of grant reimbursements due on Federal, State or other grants for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose fmancial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
INVENTORIES
GOODS FOR RESALE Inventories for resale in the General Fund - Equipment Repair Fund are maintained on the purchases method and recorded as purchases for resale at the time of purchase. Inventories for resale for this fund are valued on the Combined Balance Sheet at cost (first-in, first-out). Inventories for resale for the Special Revenue Fund - Cooperative Purchasing Agency are recorded as assets at the time of purchase and the related cost of goods sold is recorded as the inventory items are sold. Inventories for resale for this fund are valued on the Combined Balance Sheet at cost, (first-in, first-out). Inventories reported on the balance sheet are offset by a reservation of fund balance which indicates that these amounts do not constitute "available spending resources" even though they are a component of net current assets.
PREPAID ITEMS
The Pioneer Regional Educational Service Agency rents facilities from the White County Board ofEducation. Under terms of an agreement between the parties, all costs incurred by the Agency for improvements and additions to the facilities will be treated as prepaid expenses. These costs will be amortized as rent expense at a rate of $6,000.00 per year for improvements and $10,466.40 per year for additions until such amounts have been expended in this manner.
-7-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
RESERVED FUND BALANCES
Reserves represent those portions of fund equity that are legally segregated for a specific future use.
Reserve for Prepaid Items - This reserve constitutes the amount of prepaid expenditures which are not readily available as current assets to provide working capital. Such amounts are reported as a reservation of fund balance and do not constitute "available spendable resources".
INTERFUND TRANSACTIONS
The Agency has the following types of interfund transactions:
Reimbursements of expenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose fmancial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate fmancial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. Certain reclassifications have been made to the comparative data to conform to the current year classifications.
Note 2: DEPOSITS
COLLATERALIZAnON OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee of insurance, or by collateral. The aggregate of the face value of such surety bond and the market value ofthe securities pledged shall be equal to not less than 110 percent of the public funds being secured after the deduction of the amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of anyone of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
-8-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997

Note 2: DEPOSITS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or ofthe State of Georgia,

(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities of the State of Georgia,

(5) Bonds of any public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation ofthe United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZAnON OF DEPOSITS At June 30, 1997, the bank balances were $652,045.18. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g" Federal depository insurance) or collateralized with securities held by the Agency or by the Agency's agent in the Agency's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Agency's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Agency's name.)

The Agency's deposits are classified by risk category at June 30, 1997, as follows:

Risk Category

Bank Balance

1

$ 155,718,26

2

496,326.92

3

0.00

Total

$ 652,045.18

- 9-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997
Note 3: RISKMANAGEMENT
The Agency is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors or omissions; job related illness or injuries to employees and natural disaster.
The Agency has obtained commercial insurance for risk of loss associated with torts, assets, errors or omissions and job related illness or injuries to employees. However, the errors or omissions policy excludes coverage for discrimination. The Agency has neither significantly reduced coverage for these risks nor incurred losses (settlements) which exceeded the Agency's insurance coverage in any of the past three years.
The Agency has elected to self-insure for all losses related to natural disaster. The Agency has not experienced any losses related to these risks in the past three years.
Note 4: ON-BEHALF PAYMENTS
The Agency has recognized revenues and expenditures in the amount of $92,838.10 for health insurance paid on the Agency's behalf by the following State Agency.
Georgia Department of Education Paid to the State Merit System of Personnel Administration For Health Insurance of Non-Certified Personnel In the amount of $92,838.10
Note 5: CONTINGENT LIABILITIES
Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Agency believes that such disallowances, if any, will be immaterial to its overall fmancial position.
Nme6: RETIREMENTPLANS
TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)
TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by Agency's are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer defined benefit pension plan. TRS provides service retirement, disability retirement and survivors benefits for its members in accordance with State statute. The Teachers Retirement System of Georgia issues a separate stand alone financial audit report and a copy can be obtained from the Georgia Department of Audits and Accounts.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Agency who are covered by TRS are required by State statute to contribute 5% of their gross earnings to TRS. The Agency makes monthly employer contributions to TRS at rates adopted by
- 10-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS
JUNE 30, 1997

Note 6: RETIREMENT PLANS

the TRS Board of Trustees in accordance with State statute and as advised by their independent actuary. The required employer contribution rate is 11.81% and employer contributions for the current fiscal year and the preceding two fiscal years are as follows:

Fiscal Year

Percentage Contributed

Contribution

1997 1996 1995

100% 100% 100%

$ 398,212.81 $ 376,511.11 $ 315,227.18

- 11 -

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY COMBINING BALANCE SHEET SPECIAL REVENUE FUND
JUNE 30.1997

EXHIBIT "E"

ASSETS Cash and Cash Equivalents Accounts Receivable Inventories

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS
JUNE 30.1997 JUNE 30.1996

$ 231,987.16 $ 128,732.95 $ 360,720.11 $ 392,183.21

95,489.04

88,572.89

184,061.93

124,118.02

611,325.40

611,325.40

379,489.63

Total Assets

$ 327,476.20 $ 828,631.24 $ 1,156.107.44 $ 895,790.86

Total Liabilities and Fund Equity

$ 327,476.20 $ 828,631.24 $ 1,156,107.44 $ 895,790.86

See notes to the general purpose financial statements.

- 12-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY

EXHIBIT "F"

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES

SPECIAL REVENUE FUND

YEAR ENDED JUNE 30,1997

REVENUES
State Funds Federal Funds Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Other Support Services
Total Expenditures
Excess of Revenues over (under) Expenditures
FUND BALANCE JULY 1

FEDERAL PROGRAMS

OTHER PROGRAMS

TOTALS YEAR ENDED JUNE 30,1997 JUNE 30, 1996

$ 1,641,741.00 $
1,117,968.43 604,913.22

113,208.00 $
887,257.63

1,754,949.00 $
1,117,968.43 1,492,170.85

1,830,190.62 1,067,781.85 1,078,873.57

$ 3,364,622.65 $ 1,000,465.63 $ 4,365,088.28 $ 3,976,846.04

$ 2,122,107.31 $ 110,275.29 $ 2,232,382.60 $ 2,061,162.27

127,669.16 684,508.72
6,310.08 341,395.66
79,401.01 1,003.33 8,417.50

22,942.65
826,030.47 57,987.20

127,669.16 707,451.37
6,310.08 341,395.66 826,030.47 137,388.21
1,003.33 8,417.50

123,096.72 781,649.07
3,375.81 341,026.64 554,002.92 136,912.55
10,752.15

$ 3,370,812.77 $ 1,017,235.61 $ 4,388,048.38 $ 4,011,978.13

$

-6,190.12 $

-16,769.98 $

-22,960.10 $

-35,132.09

40,500.30

372,288.47

412,788.77

447,920.86

FUND BALANCE JUNE 30

$

34,310.18 $ 355,518.49 $ 389,828.67 $ 412,788.77

See notes to the general purpose financial statements.

-13-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED JUNE 30.1997

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
COlJ'oration for National and Community Service Through Georgia Department of Education Leam and Serve America - School and Community Based Programs 1997 Grant
Education, U. S. Department of Through Georgia Department of Education Safe and Drug-Free Schools 1997 Grant Elementary and Secondary Education Act Even Start 1997 Grant Goals 2000 - State and Local Education Systemic Improvement Grants 1997 Grant Individuals with Disabilities Education Act Part B - Special Education Special Projects Georgia Leaming Resources System 1997 Grant Severely Emotionally Disturbed 1997 Grant Preschool 1997 Grant Part D - Special Education Personnel Development and Parent Training Georgia Leaming Resources System 1997 Grant
Total U. S. Department of Education
Health and Human Services, U. S. Department of Through Georgia Department of Education AIDS School Health Education Implementation of a Program in Comprehensive Health Education 1997 Contract
OTHER FINANCIAL ASSISTANCE
National Science Foundation Through Griffin Regional Educational Service Agency Community Based Instruction Resource Project
Total Federal Financial Assistance

CFDA NUMBER

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

94.004 $

39,674.63 $ _ _.::;32::.z.,6:.:2::;:;9:..,:..1...:..1

84.186 $ 174,974.00 $

174,974.00

84.213

310,493.97

310,493.97

84.276

50,000.00

50,000.00

* 84.027 * 84.027
84.173

127,169.00 449,978.73
30,000.00

127,169.00 449,978.73
30,000.00

84.029

22,822.73

$ 1,165,438.43 $

22,135.73 1,164,751.43.

93.938 $

2,530.00 $ _ _-,2::.z.,5::.;:3:.::;0,-=.0.=.,0

$

9,414.43 $

11,797.59 (1)

$ 1,217,057.49 $ 1,211,708.13

* This program has been defined as a major program on a statewide basis in accordance with OMB Circular A-133. Intemal control and compliance testing for this program has been conducted at other organizational units of the State of Georgia.

The Agency did not provide Federal Assistance to any subrecipient.

(1) Expenditures for this program include State, and/or Local and Other Funds. Expenditures are not maintained by fund source.

See notes to the general purpose financial statements.

- 14 -

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30.1997

SCHEDULE "2"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Other State Programs Georgia Leaming Resources System Health Insurance Regional Educational Service Agencies Severely Emotionally Disturbed Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification
CONTRACTS Education, Georgia Department of Provide Technology and Support for Department Staff in the Use of the Technology Center Plan and Conduct Technology Training Sessions for Local School System Personnel Provide Technical Expertise in Formatting 1995-96 Georgia Public Education Report To Create an Integrated Marketing Communication Plan
OTHER Printing Services Workshop Fees

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

$

68,680.00 $

$

92,838.10

707,397.00

1,572,821.00

85,208.00

68,000.00 198,679.41
6.000.00
444.65 140.00

28,000.00 240.00

TOTAL
68.680.00 92,838.10 707,397.00 1,572,821.00
85,208.00
68.000.00 198,679.41
6,000.00 28,000.00
444.65 380.00

$ 1.073,499.16 $

1,754.949.00 $ 2.828,448.16

See notes to the general purpose financial statements.

- 15 -

,
PERSONNEL
ADAMS,LYNN OSANI AD~MS,SHIRLEY J AIKEN,LARRY M ALlOTH,LAVONNE J ALLEN,CINDY L ALLEY,NANCY S ARMOUR,JUDITH ANN ARMOUR,JUDITH ANN AYERS,BRENDA G AYERS,WELDON K BAGHOSE,JUDITH A BALBUZE,MAUREEN BALENGER,PAIGE M BATEY,CAROL L
BEASLEY,ANGELA 0
BENNETT,ROGER E BERGHOLM, BONNY E BERRONG,MARILYN A BIGGERS,CHARMANE G BIGGERS,CHARMANE G BLACK,RITA A BLACK,RITA A BLACKSTOCK,JO ANN BOWEN,SHERRI L BRAWNER,BRENDA L BRISCOE,HARRIET BROOKS,MARC BRYANT,CHRISTINE C BRYANT,TIMOTHY 0 CARTER,TERESA A COCHRAN,BONNIE L COLLlNS,J LAMAR CONE,MARTHA C CONYERS,ALVIN B COUCH,PAULA A CRAWFORD,ANNIE MAE DAWDY,DIANA M DERDEN,DONNA DOCKERY,JERLYN S DORSEY,HELEN H DORSEY,KEVIN DORSEY,SUE S DYER,GLENDA FARMER,BEVERLY FARMER,HOWARD LEE FARMER,KAREN RENEE FLEMING,ROBIN W FORTNER,CATHERINE FRANKS,DIANNE S FREEMAN,SHIRLEY A FREEMAN,SHIRLEY A FREEMAN,SUSIE J FREEMAN,SUSIE J FULLER,LELA GERRELL,JERILYN

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1997

SCHEDULE "3"

PROGRAM
SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS INSTRUCTION OTHER OPERATIONS OF NONINSTRUCT. SERVo MIGRANT EDUCATION AGENCIES FUND MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SUPP SRVS IMPROV INSTR & ED MED SRVS SPECIAL REVENUE FUND-OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SUPP SRVS IMPROV INSTR & ED MED SRVS SPECIAL REVENUE FUND - OTHER PROGRAMS INSTRUCTION SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND INSTRUCTION OTHER OPERATIONS OF NONINSTRUCT. SERVo SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND OTHER OPERATIONS OF NONINSTRUCT. SERVo SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SUPP SRVS - IMPROV INSTR & ED MED SRVS SUPPORT SERVICES - CENTRAL SUPPORT SERViCES BUSINESS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS

SALARIES

TRAVEL

$

16,915.08 $

46,358.16

3,975.84

1,910.16

2,724.00

35,196.88

22,433.04 317.04 317.04
35,904.68 29,951.68
4,140.18 25,480.84 13,729.80 64,955.61 32,502.04 67,170.72
8,559.65 2,075.04

16,511.04 4,537.50 2,214.34 2,833.34 43,362.04 31,545.00 1,480.08 21,838.28 12,879.80 27,101.70 43,160.04 1,536.00 9,932.50 27,807.80 14,159.04 25,480.84 18,450.84 9,675.18 10,099.20
108.72 24,513.00 16,838.16
714.00 32,490.96
6,887.24 13,664.84 54,981.96 15,840.64
9,966.00 9,966.00 18,223.08 7,809.96 5,201.68 15,379.66

33.00 1,543.52
25.00 492.00
361.30 118.00
166.75 50.00
5,158.15 735.75 983.00
20.50 27.50
2,959.80
113.00 62.50 30.00
67.00 25.00 50.50 95.85 297.00 1,250.50 25.00
31.25
62.50 30.50 33.50 1,972.83 63.75 42.25
22.00
196.80

-16-

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1997

SCHEDULE "3"

,
PERSONNEL
GOWAN,BONEL G~NT,JERRY A GRANT,JERRY A GREEN,CLASSIE P HAMMOND,DENISE HARNEY,PATRICIA HARRISON,JAMES J JR HELTON,DARLENE Y HENNING,DIANA L HOLCOMB,JOYCE HOOPER,TERESA HOOPER,TERESA HORSLEY,JUDITH W HORTON,MARTHA ELIZABETH HULSEY,CURTIS HUMPHRIES,SHERRY L HUNNICUT,ROCHELLE 0 HUNTER,MARLENE JACKSON,DOUG JONES,ANGELA CHARLENE KELLY,VERA LYNN KIMSEY,MARILYN P KINSEY,BUFORD 0 LEE,ASHLEY BURGESS LEWALLEN,MARSHA LEWIS,MONTENE M LEWIS,MONTENE M LOYLESS,CAROLYN R MAXWELL,THERESA SHANNON MCCLEARY,SHELIA J MCCONNELL,VICKIE C MCDOWELL,MICHAEL C MCGHEE,GILBRTIA S MCGHEE,GILBRTIA S MCGUIRE,L1NDA C MILLER,STEPHEN J MOFFETI,MALVINA MOFFETI,WAYNE MORRISON,LESLIE NEAVE,SHELIA NICHOLS,wILLARD M NICHOLS,WILLARD M NORRIS,STEPHANIE PALMER,BARBARA PALMER,BARBARA PALMER,DANNY PALMER,DARREN J PARKER,SUSAN C PARTIN,LARRY PARTIN,MELANIE L PATIERSON,GLORIANNE PECK,BOBBIE L PERRY,DAVID POOLE,CYNTHIA L PORTER-WHITMIRE,DERRICK

PROGRAM
SPECIAL REVENUE FUND - OTHER PROGRAMS SUPP SRVS - IMPROV INSTR & ED MED SRVS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS OTHER OPERATIONS OF NONINSTRUCT. SERVo SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS INSTRUCTION MAINTENANCE & OPER. OF PLANT SERVICES MIGRANT EDUCATION AGENCIES FUND GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS INSTRUCTION SPECIAL REVENUE FUND OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS GENERAL ADMINISTRATION SUPPORT SERVICES - CENTRAL SUPPORT SERVICES - BUSINESS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS INSTRUCTION SPECIAL REVENUE FUND OTHER PROGRAMS GENERAL ADMINISTRATION OTHER OPERATIONS OF NONINSTRUCT. SERVo SPECIAL REVENUE FUND - OTHER PROGRAMS GENERAL ADMINISTRATION GEORGIA LEARNING RESOURCES SYSTEM FUND MIGRANT EDUCATION AGENCIES FUND MIGRANT EDUCATION AGENCIES FUND GEORGIA LEARNING RESOURCES SYSTEM FUND MAINTENANCE & OPER. OF PLANT SERVICES INSTRUCTION INSTRUCTION GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND - OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND - OTHER PROGRAMS

SALARIES

TRAVEL

$

17,365.16 $

24,603,12

5,193.00 228.00
50,210.40 33,465.96
2,350.61 39,232.02 7,885.20 2,387.07
795.69 34,166,70
5,187.94 23,067.96
5,960.00 9,932.50 21,780.00 15,379.66 25,480.84 7,826.40 22,221.20 27,143.04 4,662.65 38,427.57 27,979.82 11,862.64 43,979.42 31,428.54 28,489.20 23,799.36 54,619.20 26,536.20 2,590.80 25,275.00 13,354.16 28,717.78 70,581.00 56,400.21 38,993.30

33,465.96 1,580.54 846.00 19,458.00
28,412.04 23,414.04 52,070.29
6,923.25 15,378.57

5,155.96 37,764.04 35,000.00 50,684.16

185.80 1,820.29
560.00
961.88
2,704.51 29.50
3,314.25 36.50
15.50 23.50 100.00 43.50 56.25 817.00
2,050.38 1,779.31
353.25 445.63
56.00 4,263.75
45.19
1,325.25 4,765.07 2,805.32
276.30 100.50
71.75
3,133.38
94,75 556.00
241.30 2,318.82 5,033.14

-17 -

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1997

SCHEDULE "3"

PERSONNEL
PRICE,STELLA W PRQCTOR,SUSAN REYNOLDS,CONICE MARIE ROBERTS,THOMAS W ROGERS,CARL SEABOLT,J ALLEN SEABOLT,J ALLEN SEGARS,KATHRYN SHERIFF SEGERS,G YVONNE SEWELL,YONAH SHANNON-WILEY,JULIA G SIMMONS,DONNA D SKELTON ,BARBARA SLONE,ANN SMITH,EVELYN H SMITH,J MARLIN SMITH,MELISSA Q SMITH,SAMANTHA N SPERIN,WILLIAM R STANCIL,RUSSELL STEPHENS,ANN STINESPRING,CLARE G STOVER, STAN STOWERS,MARCUS KEITH STOWERS,MARCUS KEITH STOWERS,MARCUS KEITH TAYLOR,L1SA A THOMAS,BETTY THOMAS,C RONALD THOMAS,CAROLE L THOMASON,TERESIA G VANDIVER,JENNIFER WATKINS,KENNETH H WATKINS,KENNETH H WHITE,THOMAS B WILLIAMS,LEWIS WILLS,KATHRYN P WILSON,S PAMELA WINDHAM,SHERYL WINKLER,MARGIE WRIGHT,PHIL YORK,BEATRICE C YOUNG,JO ELLEN
Accruals June 30, 1996 June 30, 1997

PROGRAM
SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SUPP SRVS - IMPROV INSTR & ED MED SRVS SPECIAL REVENUE FUND - OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS INSTRUCTION DIRECTOR SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND OTHER PROGRAMS INSTRUCTION GENERAL ADMINISTRATION SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS SPECIAL REVENUE FUND OTHER PROGRAMS MIGRANT EDUCATiON AGENCIES FUND SPECIAL REVENUE FUND OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND MIGRANT EDUCATION AGENCIES FUND INSTRUCTION SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND-OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS SPECIAL REVENUE FUND - OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND SPECIAL REVENUE FUND - OTHER PROGRAMS GEORGIA LEARNING RESOURCES SYSTEM FUND MIGRANT EDUCATION AGENCIES FUND SPECIAL REVENUE FUND OTHER PROGRAMS

SALARIES

TRAVEL

$

36,234.63 $

55,669.20

9,932.50

24,189.44

28,412.04

64,658.28

38,335.92 14,299.25 12,559.82 14,074.34 20,941.70 2,975.84 16,805.86 20,304.00 76,059.96 50,600.04 31,016.22 45,898.80 27,143.04 15,840.64 22,153.09 52,688.71 11,862.64
1,250.04 47,450.48 30,515.18
6,210.00 27,211.55 17,516.04 40,102.29 19,203.00 50,210.40

56,113.20 3,437.62
40,152.05 41,444.19 37,642.80 35,196.88 59,313.24 16,252.74 24,513.00

491.50 1,717.00 1,012.05
25.00
4,209.82 674.47
4,122.49
160.80 8.25
3,293.05 1,593.06
746.50 2,521.20
29.75 1,948.93 2,779.65 3,285.52
3,509.50
2,945.08 2,244.05 3,534.61
1,668.00 2,431.43 3,858.23
2,269.25
267.00

$ 3,437,910.77 $ 108,875.76

-211,923.88 236,497.17

-625.30

$ 3,462,484.06 $ 108,250.46

See notes to the general purpose financial statements.

- 18-

SECTION II AUDlTEE'S RESPONSE TO PRIOR YEAR FINDINGS AND QUESTIONED COSTS

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY AUDITEE'S RESPONSE
SUMMARY SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30. 1997

PRIOR YEAR FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

8544-93-01 8544-93-02

Unresolved - See Corrective Action/Response Unresolved - See Corrective Action/Response

CORRECTIVE ACTIONIRESPONSES

ACCOUNTING CONTROLS (OVERALL) ADMINISTRATIVE REQUIREMENTS Inadequate Separation of Duties Audit Control Number 8544-93-01

Due to budgetary restraints the Board is unable to hire additional staff required to clear this finding.

GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Audit Control Number 9855-93-02

Due to current staffing limitations and budgetary consideration prohibiting the hiring of additional administrative staff, the Board has decided not to pursue the recording offixed assets on the financial statements.

PRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS

FINDING CONTROL NUMBER AND STATUS

8544-96-01

Previously Reported Corrective Action Implemented

SECTION ill CURRENT YEAR FINDINGS AND QUESTIONED COSTS

PIONEER REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1997
FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS
CASH AND CASH EQUIVALENTS REVENUESIRECEIVABLESIRECEIPTS
EXPENDITURE SIP A YABLESIDISBURSEMENTS
Inadequate Separation of Duties Finding Control Number: FS-8544-97-01
In the year under review, the Agency did not provide for adequate separation of duties in the bank reconciliation, cash receipt and check writing functions. This deficiency was a result of management's decision to limit the number of administrative staff responsible for these functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with the existing staff.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Finding Control Number: FS-8544-97-02
In the year under review, the Agency did not maintain a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose fmancial statements of the Agency being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Agency to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory of equipment owned by the Agency and should include, but may not be limited to, date acquired, acquisition cost, estimated replacement cost, location, and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.