Audit report, Northeast Georgia Regional Educational Service Agency, Winterville, Georgia, year ended June 30, 1994

GA
ASOO .Rl
E2Jol
NCo 1993-94
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA. GEORGIA 30334

AUDIT REPORT NORTHEAST GEORGIA REGIONAL EDUCATIONAL
SERVICE AGENCY WINTERVILLE, GEORGIA YEAR ENDED JUNE 30, 1994

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

3

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

5

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

6

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

14

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

16

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

18

2 ANALYSIS OF CASH AND CASH EQUNALENTS

19

3 ACCOUNTS RECENABLE

20

SCHEDULE OF REVENUE

4

STATE FUNDS

22

5

FEDERAL REVENUE THROUGH BOARDS OF EDUCATION

23

6

LOCAL AND OTHER FUNDS

24

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

25

8

LOTTERY PROGRAMS

26

9 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

27

SECTION II SUMMARY AND SCHEDULE OF SALARIES AND TRAVEL

SECTION III
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY - TABLE OF CONTENTS -
SECTION IV INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTIONV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board ofControl
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Northeast Georgia Regional Educational Service Agency, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Mana~ment and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Agency's financial statements have
been prepared using a certain accounting practice and policy which, in our opinion, varies in some respects from generally accepted accounting principles. This variance is described as follows:

94ARL-33

* The general purpose financial statements of the Agency did not contain a General Fixed Assets Account Group to account for equipment owned by the Agency which should be included to conform to generally accepted accounting principles.
The aggregate effects on the general purpose financial statements of this omission have not been determined, but are believed to be material.
In our opinion, except for the effect on the general purpose financial statements of the matter referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position ofthe Northeast Georgia Regional Educational Service Agency as ofJune 30, 1994, and the results ofits operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements ofthe Northeast Georgia Regional Educational Service Agency taken as a whole. The combining statements (Exhibits E and F), the financial schedules (Schedules 1 through 9 which includes the Schedule of Federal Financial Assistance) and the Schedule of Salaries and Travel, as listed in the table of contents, are presented for purposes of additional analysis and are not a required part ofthe general purpose financial statements of the Northeast Georgia Regional Educational Service Agency. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose :financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office ofthe State Auditor and made available
to the press ofthe State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
Rz~

CLV:jy
94ARL--3., 3

Claude L. Vickers State Auditor

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY - 1-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED BALANCE SHEET ALL FUND TYPES
JUNE 30, 1994

EXHIBIT "A"

ASSETS
Cash and Cash Equivalents Accounts Receivable Due from Other Funds Inventories

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

TOTALS (Memorandum Only)
JUNE 30, 1994 JUNE 30, 1993

$ 17,888.76 $ 17,888.76 $ 238,444.49

$ 530,578.62

369,057.31

899,635.93

365,981.63

360.76

360.76

89,857.58

89,857.58

77,678.45

------------- ------------- ------------- -------------

Total Assets

$ 620,796.96 $ 386,946.07 $ 1,007,743.03 $ 682,104.57
============= ============= ============= -------------

LIABILITIES AND FUND EQUITY
------------------------\--
LIABILITIES
-----------
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Due to Other Funds
Total Liabilities
FUND EQUITY
-----------
Fund Balances Reserved For Continuation of Federal Programs For Questioned Costs For Inventories for Resale
Unreserved Undesignated
Total Fund Equity

$ 26,935.05

$ 26,935.05

127,789.67 $ 95,418.79

223,208.46 $ 95,264.38

22,775.34

290,300.47

313,075.81

293,514.24

13,080.60

360.76

360.76

------------- ------------- ------------- -------------

$ 177,500.06
-------------

$ 386,080.02
-------------

$ ----5-6-3-,-5-8-0-.0--8

$ 401,859.22
-------------

$

727.05 $

727.05

$ 24,894.74

$ 89,857.58

89,857.58

77,678.45

------------- ------------- ------------- -------------

$ 89,857.58 $

727.05 $ 90,584.63 $ 102,573.19

353,439.32

139.00

353,578.32

177,672.16

------------- ------------- ------------- -------------

$ 443,296.90
-------------

$ --------8-6-6-.-0-5

$ 444,162.95
-------------

$ 280,245.35
-------------

Total Liabilities and Fund Equity $ 620,796.96 $ 386,946.07 $ 1,007,743.03 $ 682,104.57
============= ============= ============= =============

The notes to the general purpose financial statements are an integral part of this statement. - 2-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED STATEMENT OF REVENUES, EXPENDITURES ANO CHANGES IN FUND BALANCES
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1994

EXHIBIT "B"

GENERAL FUND

SPECIAL
REVENUE FUND

TOTALS (Memorandum Only)
YEAR ENDED ---------------------------JUNE 30, 1994 JUNE 30, 1993

REVENUES

State Funds Federal Funds Local and Other Funds
Total Revenues

$ 630,683.73 $ 1,583,917.47 $ 2,214,601.20 $ 2,101,306.49

15,830.27

928,740.04

944,570.31

903,556.46

777,091.39

610,111.26 1,387,202.65

902,230.05

------------- ------------- ------------- -------------

$1,423,605.39 $ 3,122,768.77 $4,546,374.16$ 3,907,093.00

EXPENDITURES

Current Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Business Administration Maintenance and Operation of Plant Central Support Ser11..ices Other Operations of Non-Instructional Services
Total Expenditures

$ 1,569,497.62 $ 1,569,497.62 $ 1,473,066.81

$

683.51

606,463.50

156,695.07

76,935.96

89,731.56

31,182.99

952,292.18 111,176.91 235,879.84 80,563.34 132,255.12 56,324.74

952,975.69 717,640.41 392,574.91 157,499.30 221,986.68 87,507.73

806,753.38 653,894.14 422,935.15
75,338.28 155,932.21 44,719.19

294,953.35

294,953.35 232,771.92

------------- ------------- ------------- -------------

$ 1,256,645.94 $ 3,137,989.75 $ 4,394,635.69 $ 3,865,411.08

Excess of Revenues over (under) Expenditures $ 166,959.45 $ -15,220.98 $ 151,738.47 $ 41,681.92

FUND BALANCE JULY 1

264,158.32

16,087.03

280,245.35

237,439.73

Inventories for Resale July l June 30

-77,678.45 89,857.58

-77,678.45 89,857.58

-76,554.75 77,678.45

FUND BALANCE JUNE 30

$ 443,296.90$

866.05 $ 444,162.95 $ 280,245.35

============= ============= -===-=======- =============

The notes to the general purpose financial statements are an integral part of this statement. - 3-

....

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
ACTUAL AND BUDGET - GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30, 1994

EXHIBIT "C"

ACTUAL PER
EXHIBIT "B"

ACTUAL PER
ADJUSTMENTS BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

REVENUES

State Funds Federal Funds Local and Other Funds

$2,214,601.20$ 944,570.31
1,387,202.65

0.00 $2,214,601.20$ 2,270,998.00$ -56,396.80 944,570.31 450,485.00 494,085.31
1,387,202.65 2,186,682.18 -799,479.53

Total Revenues

$4,546,374.16$

0.00 $4,546,374.16$ 4,908,165.18$ -361,791.02

EXPENDITURES

Current Instruction Support Services Pupil Services Illi)rovement of Instructional Services General Acininistration Business Acininistration Maintenance and Operation of Plant Central Support Services Other Operations of Non-Instructional Services

$1,569,497.62 $
952,975.69 717,640.41 392,574.91 157,499.30 221,986.68 87,507.73
294,953.35

0.00 $1,569,497.62 $1,647,360.28$ 77,862.66

952,975.69 717,640.41 392,574.91 157,499.30 221,986.68 87,507.73

940,915.26 775,705.93 474,663.04 80,035.02 199,118.15 74,864.00

-12,060.43 58,065.52 82,088.13 -77,464.28 -22,868.53 -12,643.73

294,953.35 692,433.39 397,480.04

Total Expenditures

$ 4,394,635.69 $

0.00 $4,394,635.69$ 4,885,095.07 $ 490,459.38

Excess of Revenues over (under) Expenditures $ 151,738.47 $

0.00 $ 151,738.47 $ 23,070.11 $ 128,668.36

FUND BALANCE JULY 1, 1993

280,245.35 -77,678.45 202,566.90 294,969.65 -92,402.75

ADJUSTMENTS

Prior Year (Net) INVENTORIES FOR RESALE

-968.97

968.97

July 1, 1993 June 30, 1994

-77,678.45

77,678.45

0.00

0.00

89,857.58 -89,857.58

0.00

0.00

FUND BALANCE JUNE 30, 1994

$ 444,162.95$ -89,857.58 $ 354,305.37 $ 317,070.79 $ 37,234.58
============ ============ ========== ============= =============

The notes to the general purpose financial statements are an integral part of this statement.

- 5-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994
Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Northeast Georgia Regional Educational Service Agency {Agency) was established pursuant to the Official Code of Georgia Annotated Sections 20-2-270 through 20-2-274 for the purposes of providing shared services designed to improve the effectiveness of educational programs and services of local school systems and for providing instructional programs directly to selected public school students in the state.
Each regional educational service agency is governed by a board. The number of members and terms of office are prescribed by the State Board ofEducation; provided, however, that at least one-third of the membership of each Board shall be individuals who hold no other public office, who are not employees of any local unit of administration, and who are not employees of the Georgia Department ofEducation.
With the exception ofthe departure from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Agency have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.
The more significant ofthe Agency's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". Based upon the application of the above criteria, the Northeast Georgia Regional Educational Service Agency is determined to be a jointly governed organization.
The members of the Board are elected by an annual caucus of an equal number of members of local boards of education from the respective member local school systems. Each Board appoints and contracts with a director who is the executive officer ofthe regional educational service agency. The director is responsible for the administration of the programs and services approved by the Board.
Member boards of education in the Northeast Georgia Regional Educational Service Agency are as follows: Barrow County, Clarke County, City of Commerce, Elbert County, Greene County, Jackson County, City of Jefferson, Madison County, Morgan County, Oconee County, Oglethorpe County, City of Social Circle, and Walton County.
FUND ACCOUNTING
The Agency uses funds to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
- 6-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994
Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
A fund is a separate accounting entity with a self-balancing set of accounts.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Agency. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Agency, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds presented in this report are as follows:
GOVERNMENTAL FUND 1YPES - are used to account for all of a regional educational service agency's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Agency except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a regional educational service agency.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department ofEducation and from the Federal government to accomplish specific objectives and are required to be accounted for separately.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues) and decreases (i.e., expenditures) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds.
Governmental funds are accounted for using the modified accrual basis of accounting under which:
- 7-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994
Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are intergovernmental grants, sales and services and investment income.
Expenditures are generally recognized when the related fund liability is incurred.
BUDGET
The Northeast Georgia Regional Educational Service Agency has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Agency's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, the budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final budget. This final budget is then submitted to the Georgia Department of Education.
The Agency prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, inventories as reflected on Exhibit "B" have been diminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificate of deposit and N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Agency to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations.
RECEIVABLES
Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.
- 8-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994
Note 1: SUM:MARY OF SIGNIFICANT ACCOUNTING POLICIES
INVENTORIES
GOODS FOR RESALE Inventories are reported on the Combined Balance Sheet at cost. The Agency uses the purchases method to account for inventories whereby purchases for resale are recorded at the time of purchase. The inventory reported on the balance sheet is equally offset by a reservation of fund balance which indicates that it does not constitute "available spendable resources" even though it is a component of net current assets.
INTERFUND TRANSACTIONS
The Agency has the following type of interfund transaction:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Due to and due from other funds are recorded for interfund receivables and payables which arise from interfund transactions.
MEMORANDUM ONLY - TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OLGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent ofthe public funds being secured after the deduction ofthe amount of deposit insurance. OLGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
- 9-

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994

Note 2: DEPOSITS

(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or ofthe State of Georgia,

(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State of Georgia,

(5) Bonds ofany public authority created by the laws ofthe State of Georgia, providing that the statute that created the authority authorized the use ofthe bonds for this purpose,

(6) Industrial revenue bonds and bonds of development authorities created by the laws ofthe State of Georgia, and

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $616,385.24. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Agency or by the Agency's agent in the Agency's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Agency's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Agency's name.)

The Agency's deposits are classified by risk category at June 30, 1994, as follows:

Risk Category

Bank Balance

1

$ 164,340.42

2

451,650.86

3

393.96

Total

$ 616 385.24

- 10 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994

Note 3: RISKMANAGEMENT

The Agency has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of $10,802.67 was paid in claims.

Note 4: SIGNIFICANT COMMITMENTS

At June 30, 1994, the Agency had encumbrances in the amount of $6,397.53 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department ofEducation has funding available to the Agency in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows:

Computers in Classrooms Education Technology Centers

$ 1,959.20 4,438.33
$ 6,397.53

The amounts described in this note are not reflected in the general purpose financial statements.

Note 5: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Agency believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 6: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by Agency's are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless of age, or after 10 years of service and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the

- 11 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994
Note 6: RETIREMENT PLANS
average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.
The Agency's payroll for employees covered by TRS for the year ended June 30, 1994, was $2,587,701.36; total payroll was $2,731,471.88.
TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Agency who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Agency makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.
Total contributions made during fiscal year 1994 amounted to $460,870.58, of which $305,607.84 was made by the Agency and $155,262.74 was made by employees. These contributions represented 11.81% (Agency) and 6% (employees) of covered payroll.
TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected
salary increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable
readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.
- 12 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY EXHIBIT "D" NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS JUNE 30, 1994

Note 6: RETIREMENT PLANS

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12,821,722,000.00

Unfunded pension benefit obligation

$ 1,090,292.000,00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Agency's contribution for the year ended June 30, 1994 of $305,607.84 was actuarially determined and represented .0586% of total contributions made by all participating employers.

Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.

Note 7: SURETY BONDS

The Director, Dr. Raymond Akridge, is bonded in the amount of $50,000.00 with the Western Surety Company, Sioux Falls, South Dakota, their Bond No. 68105052, on which premium was paid through November 1, 1994.

- 13 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30, 1994

ASSETS Cash and Cash Equivalents Accounts Receivable
Total Assets

ACQUIRED IMMUNO-
DEFICIENCY SYNDROME
-------------

GEORGIA LEARNING RESOURCES SYSTEM
-------------

SEVERELY EMOTIONALLY
DISTURBED
-------------

LOTTERY
PROGRAMS
-------------

$

0.00

$ 38,178.84

$

9,984.01

194,530.47 $ 53,602.47

------------- ------------- ------------- -------------

$

0.00 $

9,984.01 $ 232,709.31 $ 53,602.47

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Due to Other Funds
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs

Unreserved

Undesignated

$

Total Fund Equity

$

$

993.16

$ 53,602.47

3,116.49 $ 62,336.08

5,513.60 170,234.23

360.76
------------- ------------- -------------
$ 9,984.01 $ 232,570.31 $ 53,602.47
------------- ------------- -------------

0.00 $

0.00 $

139.00 $

0.00

0.00 $

0.00 $

139.00 $

0.00

Total Liabilities and Fund Equity $

0.00 $

9,984.01 $ 232,709.31 $ 53,602.47
=============

See notes to the general purpose financial statements. - 14 -

EXHIBIT "E"

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

PROJECT OP PORT UNITY

INDIVIDUALS
WITH
DISABILITIES EDUCATION ACT
TITLE VI, B
FLOW THROUGH

TOTALS JUNE 30, 1994 JUNE 30, 1993

$ 67,450.26 $ 105,629.10$ 56,722.40

$ 20,000.00 $ 21,663.46

69,276.90

369,057.31

318,674.86

$ 20,000.00 $ 21,663.46$ 136,727.16$ 474,686.41 $ 375,397.26
============= ============= ============= ============= =============

$ 15,061.98 $ 18,082.73

$ 87,740.34

1,020.52

710.48 $ 28,235.22

95,418.79 $ 75,832.20

3,917.50

2,143.20

108,491.94

290,300.47

270,397.43

13,080.60

360.76
------------- ------------- ------------- ------------- -------------

$ 20,000.00 $ 20,936.41 $ 136,727.16 $ 473,820.36 $ 359,310.23
------------- ------------- ------------- ------------- -------------

$

727.05

$

727.05

$

727.05

$

727.05

$

0.00

0.00 $

0.00

139.00 $ 16,087.03

------------- ------------- ------------- ------------- -------------

$

0.00 $

727.05 $

0.00 $

866.05 $ 16,087.03

------------- ------------- ------------- ------------- -------------

$ 20,000.00$ 21,663.46$ 136,727.16$ 474,686.41 $ 375,397.26
============= ============= ===========-- ----=-------- =============

- 15 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30, 1994

REVENUES
--------

ACQUIRED IMMUNO-
DEFICIENCY
SYNDROME
-------------

GEORGIA LEARNING RESOURCES
SYSTEM
-------------

SEVERELY EMOTIONALLY
DISTURBED
-------------

LOTTERY
PROGRAMS
-------------

State Funds Federal Funds Local and Other Funds
Total Revenues

$ 63,479.00 $ 1,466,836.00 $ 53,602.47

$

3,524.77

104,224.01

225,028.18

131,109.28

------------- ------------- ------------- -------------

$ 3,524.77 $ 167,703.01 $ 1,822,973.46 $ 53,602.47
------------- ------------- ------------- -------------

EXPENDITURES
------------

Current Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Business Administration Maintenance and Operation of Plant Central Support Services
Total Expenditures

$ 1,132,477.75 $ 8,040.80

$ 89,870.13

$ 3,524.77

567.00

73,081.33 4,184.55

------------- -------------

304,089.03 6,113.76
215,463.97 7,482.01
116,970.23 56,324.74
-------------

45,561.67
-------------

$ 3,524.77 $ 167,703.01 $ 1,838,921.49 $ 53,602.47
------------- ------------- ------------- -------------

Excess.,, of Revenues over (under) Expenditures $

0.00 $

0.00 $ -15,948.03 $

0.00

FUND BALANCE JULY 1
-------------------

0.00

0.00

16,087.03

0.00

------------- ------------- ------------- -------------

FUND BALANCE JUNE 30

$

0.00 $

0.00 $

139.00 $

0.00

See notes to the general purpose financial statements. - 16 -

EXHIBIT "F"

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

PROJECT OPPORTUNITY

INDIVIDUALS
WITH
DISABILITIES EDUCATION ACT
TITLE VI, B -------------
FLOW THROUGH

TOTALS
---------------------------YEAR ENDED
---------------------------JUNE 30, 1994 JUNE 30, 1993

$1,583,917.47 $1,513,200.00

$ 20,000.00$ 40,000.00$ 535,963.08

928,740.04

882,468.46

479,001.98

610,111.26

348,812.95

$ 20,000.00 $ 40,000.00$ 1,014,965.06$ 3,122,768.77 $ 2,744,481.41

$ 18,187.95 $ 410,791.12 $ 1,569,497.62 $ 1,473,066.81

$ 19,959.91 40.09
-------------

16,719.19
4,365.81
-------------

541,613.83 35,449.80 20,375.78
6,734.53
-------------

952,292.18 111,176.91 235,879.84 80,563.34 132,255.12
56,324.74
-------------

806,753.38 70,335.70
255,928.91 7,147.12
78,680.54 37,654.58
-------------

$ 20,000.00 $ 39,272.95$ 1,014,965.06$ 3,137,989.75$ 2,729,567.04

$

0.00 $

727.05 $

0.00 $ -15,220.98 $ 14,914.37

0.00

0.00

0.00

16,087.03

1,172.66

$

0.00 $

727.05 $

0.00 $

866.05 $ 16,087.03

============= ============= ============= ============= =============

- 17 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE YEAR ENDED JUNE 30, 1994

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
--------------

FEDERAL FUNDS

RECEIVED IN

FEDERAL

CFDA AWARDS

PERIOD (NET

REVENUE EXPENDITURES

NUMBER IN PERIOD OF REFUNDS) IN PERIOD

IN PERIOD

------------- ------------- ------------- -------------

Education, U. S. Department of

Through Geor~ia Department of Education

Dru~-Free chools and Conmunities Act

1 93 Regular

84.186

$ 16,206.00 $

1994 Re~ular

84.186 $ 20,000.00

20,000.00$ 20,000.00

Individua s with Disabilities Education Act

Title VI, B

Flow Through

1992 Innovative Carry-Over

*84.027

14,249.68

Geo~ia Learning Resources System

19 3 Regular

*84.027

29,601.00

1993 Carr.y-Over 1994 Re~ar

*84.027 *84.027

14,583.00 85,993.00

14,583.00 78,107.00

14,583.00 85,262.00

14,583.00 85,262.00

Severelt tionally Disturbed

1992 arr.y-over

*84.027

37,517.59

1993 Regu ar

*84.027

97,923.75

1993 Carr.y-over

*84.027 114,692.00 114,692.00 114,692.00 114,692.00

1994 Regu ar

*84.027 186,253.00 46,000.00 110,336.18 110,336.18

Title VI, D

Geor~ia Learning Resources System

19 3 Regular

84.029

3,950.00

1,550.00

1,550.00

1994 Regular

84.029

4,065.00

2,829.01

2,829.01

Vocational Education - Basic Grants to States

High School Program

asic Grant

1993 Grant

84.048

5,785.00

Research and Curriculum Development

Basic Grant

1993 Grant

84.048

3,742.00

1994 Grant

84.048

15,387.00

1,814.84

13,419.18

13,419.18

Tech Prep

1994 Grant

84.048

2,610.00

2,411.09

2,411.09

Through Various Boards of Education

(See Schedule "5"~

Individuals wit Disabilities Education Act

Title VI, B

Flow Through

1993 Regular

*84.027

61,575.09

1994 Regular

*84.027 535,963.08 521,150.29 535,963.08 1,014,965.06(1)

------------- ------------- ------------- -------------

Total U. S. Department of Education

$ 979,546.08$ 1,046,897.24$ 901,045.54 $1,380,047.52
------------- ------------- ------------- -------------

Health and Human Services, U. S. Department of

Through Georgia Department of Education

CooJ)E!rative Agreements to Prevent the Spread

of Ac~uired Imnunodeficiency Syndrome (AIDS)

199 Contract

93.938

$ 3,666.00$ 3,524.77$ 3,524.77

1994 Contract

93.938 $ 6,500.00

------------- ------------- ------------- -------------

Total U. S. Department of Health and ,. Human Service

$ 6,500.00$ 3,666.00$ 3,524.77 $ 3,524.77

Justice, U. S. De~rtment of Through Georgia Office of Planning and Budget Children and Youth Coordinating Council Project Opportunity 1993 Grant 1994 Grant

16.540 16.540 $

$
40,000.00

38,040.40 18,336.54$

40,000.00$

39,272.95

Total U. S. Department of Justice

$ 40,000.00$ 56,376.94$ 40,000.00$ 39,272.95

Total Federal Financial Assistance

$=1=,0=2==6=,0=4=6=.=0=8$=1=,=1=0=6=,9=4=0=.1=8$=

944,570.31
=======

$=1=,4=2=2=,=8=4=5=.=2=4

The Major Program is identified by an asterisk (*) in front of the CFDA number. (1) Expenditures for this program include State, and/or Local and Other Funds.
Expenditures are not maintained by fund source.

See notes to the general purpose financial statements. - 18 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY ANALYSIS OF CASH AND CASH EQUIVALENTS JUNE 30 1 1994
INTEREST BEARING ACCOUNTS
NationsBank of Georgia, Athens, Georgia
Super N.O.W. Checking (4.19%) Southern Heritage Savings Bank, Winterville, Georgia
Certificate of Deposit No. 3769 (3.60%)

SCHEDULE "2"
$ -73,386.71 64,340.42
$ -9,046.29
=============

See notes to the general purpose financial statements. - 19 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY ACCOUNTS RECEIVABLE JUNE 30 1 1994

SCHEDULE "3" Page 1

Boards of Education Federal Programs Individuals with Disabilities Education Act Title VI, B - Flow Through Jefferson, City of Oglethorpe County Walton County Membership Fees Clarke County Elbert County Printing Services Clarke County Greene County Jackson County Madison County Oconee County Oglethorpe County Reimbursement for Insurance Consulting Services Clarke County Elbert County Madison County Shared Services Project Barrow County Clarke County Greene County Jefferson, City of Morgan County Staff Development Barrow County Clarke County Elbert County Greene County Jackson County Jefferson, City of Madison County Morgan County Oconee County Oglethrope County Social Circle, City of Technical Services Barrow County Clarke County Commerce, City of Elbert County Greene County Jackson County
Jefferson, City of
Madison County

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$

600.00 $

600.00

437.29

437.29

13,775.50

13,775.50

$ 37,278.50 13,125.00

37,278.50 13,125.00

40.00 107.00 735.50 198.96 235.00 121.25

40.00 107.00 735.50 198.96 235.00 121.25

275.00 275.00 275.00

275.00 275.00 275.00

4,864.95 129,376.15
3,447.47 45,746.79
973.04

4,864.95 129,376.15
3,447.47 45,746.79
973.04

25.00 363.34 462.66 333.34 103.00 54.00 388.16 1,349.79 342.66 30.00 583.49

25.00 363.34 462.66 333.34 103.00 54.00 388.16 1,349.79 342.66 30.00 583.49

30,652.13 4,330.43 13,750.86 1,316.80 3,250.00 6,038.93 31,282.85 164,594.36

30,652.13 4,330.43 13,750.86 1,316.80 3,250.00 6,038.93 31,282.85 164,594.36

- 20 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY ACCOUNTS RECEIVABLE JUNE 30. 1994

SCHEDULE "3" Page 2

Boards of Education Technical Services Morgan County Oconee County Oglethorpe County Social Circle, City of Walton County Telephone Services Clarke County
Children and Youth Coordinating Council Federal Program Project Opportunity
Education, Georgia Department of Vocational Education State Funds Federal Funds lottery Programs Computers in Classrooms Distant learning Education Technology Centers Other State Programs Georgia learning Resources System Federal Funds Severely Emotionally Disturbed Federal Funds Fede_ra l Programs Drug-Free Schools and Communities Act Contracts Core Curriculum Social Studies Objectives
Northeast Georgia Health District Health Services Program
University of Georgia School Improvement Project
Various Sources Printing Services Technical Services

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE FUND

TOTAL

$ 96,900.09 135.70
5,533.58 27.60
14,816.01
493.62

$ 96,900.09 135.70
5,533.58 27.60
14,816.01
493.62

$ 21,663.46

21,663.46

73,887.81 14,015.43

7,040.80 1,000.00 45,561.67

73,887.81 14,015.43
7,040.80 1,000.00 45,561.67

9,984.01

9,984.01

64,336.18

64,336.18

20,000.00

20,000.00

11,767.05

11,767.05

250.00

250.00

501.50

501.50

200.00

200.00

382.22

382.22

------------- ------------- -------------

$ 530,578.62 $ 369,057.31 $ 899,635.93
============= ============= =============

See notes to the general purpose financial statements. - 21 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30, 1994

SCHEDULE "4"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Vocational Education Other State Programs Georgia Learning Resources System Regional Educational Service Agencies Severely Emotionally Disturbed Staff Development Sex Education Grant Supervision and Assessment of Student and Beginning Teachers and Performance-Based Certification Lottery Programs Computers in Classrooms Distant Learning Education Technology Centers
CONTRACTS Education, Georgia Department of Core Curriculum Social Studies Objectives Distance Learning Technology Conference Typesetting Layout Document Development Program Printing

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 73,887.81

$ 73,887.81

$ 63,479.00 418,669.00
1,466,836.00

63,479.00 418,669.00 1,466,836.00

31,000.00

31,000.00

85,764.00

7,040.80 1,000.00 45,561.67

85,764.00
7,040.80 1,000.00 45,561.67

11,767.05 7,315.47
2,280.40

11,767.05 7,315.47
2,280.40

$ 630,683.73 $1,583,917.47 $ 2,214,601.20
============= ============= =============

See notes to the general purpose financial statements. - 22 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FEDERAL REVENUE THROUGH BOARDS OF EDUCATION
YEAR ENDED JUNE 30, 1994

SCHEDULE "5"

AGENCY/FUNDING
SUB-GRANTS Boards of Education Individuals With Disabilities Education Act Title VI, B - Flow Through Barrow County Clarke County Commerce, City of Elbert County Jackson County Jefferson, City of Oconee County Oglethorpe County Walton County

GOVERNMENTAL FUND TYPE SPECIAL REVENUE FUND
$ 110,321.45 127,713.20 12,100.00 41,087.34 99,418.00 600.00 1,674.24 64,431.94 78,616.91
$ 535,963.08

See notes to the general purpose financial statements. - 23 -

NORTHEAST GEORGIA REGIONAL EDUCATIONALSERVICE AGENCY SCHEDULE OF LOCAL AND OTHER REVENUE YEAR ENDED JUNE 30, 1994

SCHEDULE "6"

Boards of Education

Membership Fees

Barrow County

Clarke County

Commerce, City of

Elbert County

Greene County

Jackson County

Jefferson, City of

Madison County

Morgan County

Oconee County

Oglethrope County

Social Circle, City of

Walton County

Shared Services

Barrow County

Clarke County

Commerce, City of

Elbert County

Greene County

Jackson County

Jefferson, City of

Madison County

Morgan County

Oconee County

Social Circle, City of

Walton County

Staff Development

Barrow County

Clarke County

Commerce, City of

Elbert County

Greene County

Jackson County

Jefferson, City of

Madison County

Morgan County

Oconee County

Oglethrope Count~

Social Circle, C1ty of

Walton County

Other

Consortium for Restructuring Secondary Schools

Donations

Health Services Program

Northeast Georgia Health District

Indirect Cost

Special Revenue Fund

Interest Earned

Jury Duty Fees

Reimbursements

For Insurance Consulting

Barrow County

Clarke County

Elbert County

Greene County

Madison County

Walton County



For Telephone Services

Clarke County

Rents

Sales

Printing Services

Less: Purchases for Resale

Technical Services

Less: Purchases for Resale

School Improvement Project

University of Georgia

Tuition

Vocational Education - Agri-Science Program

Workshops

Other

GOVERNMENTAL FUND TYPES

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 21,700.93 37,278.50 3,741.50 13,125.00 9,404.50 13,492.50 3,416.00 13,958.00 9,023.00 13,328.00 6,412.00 4,000.50 24,402.00

$ 21,700.93 37,278.50 3,741.50 13,125.00 9,404.50 13,492.50 3,416.00 13,958.00 9,023.00 13,328.00 6,412.00 4,000.50 24,402.00

$ 21,000.00 129,376.15 39,307.22 21,000.00 75,020.09 23,822.75 45,746.79 107,734.90 55,304.43 64,112.27 21,576.51 2,195.16

21,000.00 129,376.15 39,307.22
21,000.00 75,020.09 23,822.75 45,746.79 107,734.90 55,304.43 64,112.27 21,576.51 2,195.16

3,956.04 7,390.80
732.60 3,083.80 2,435.92 2,570.40 1,074.04 2,611.80 2,245.96 2,451.96 1,351.94
776.40 4,471.92

3,956.04 7,390.80
732.60 3,083.80 2,435.92 2,570.40 1,074.04 2,611.80 2,245.96 2,451.96 1,351.94
776. 40 4,471.92

22,500.00 200.00

22,500.00 200.00

3,000.00

3,000.00

26,910.76 7,566.66 175.00

26,910.76 7,566.66 175.00

1,200.00 2,300.00 1,100.00 1,200.00 2,300.00 1,200.00 4,385.56
360.30 65,196.71 -44,172.55 1,321,536.16 -903,130.82
501.50 27,084.44 24,800.00
750.30 4,691.36

914.99

1,200.00 2,300.00 1,100.00 1,200.00 2,300.00 1,200.00 4,385.56
360.30 65,196.71 -44,172.55 1,321,536.16 -903,130.82
501.50 27,084.44 24,800.00
750.30 5,606.35

See notes to the general purpose financial statements. - 24 -

$ 777,091.39 $ 610,111.26$ 1,387,202.65

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF EXPENDITURES BY OBJECT GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1 1994

SCHEDULE "7"

EXPENDITURES
------------
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Rents Insurance Communications Shared Services Other Purchased Services Supplies Energy Books, Textbooks and Periodicals Dues and Fees Federal Indirect Costs Other Expenditures
Nonoperating Costs Equipment
Total Expenditures

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

------------- ------------- -------------

$ 729,534.37 $ 2,001,937.51 $ 2,731,471.88

175,208.40

545,822.40

721,030.80

20,930.55

49,129.66

70,060.21

107,457.69

146,708.32

254,166.01

3,674.84

3,674.84

3,736.62

8,854.39

12,591.01

11,618.48

27,052.92

38,671.40

5,303.30

25,441.68

30,744.98

28,950.92

5,586.48

34,537.40

21,815.25

24,513.26

46,328.51

31,182.99

31,182.99

56,324.74

56,324.74

59,932.71

118,046.02

177,978.73

18,475.47

22,212.73

40,688.20

4,777.84

6,117.85

10,895.69

1,694.50

2,865.60

4,560.10

26,910.76

26,910.76

11,786.43

2,765.00

14,551.43

20,565.58

67,700.43

88,266.01

------------- ------------- -------------

$1,256,645.94$ 3,137,989.75$ 4,394,635.69
=---========= ============= =============

See notes to the general purpose financial statements. - 25 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF EXPENDITURES BY OBJECT LOTTERY PROGRAMS YEAR ENDED JUNE 30, 1994

SCHEDULE "8"

EXPENDITURES
------------
Operating Costs Supplies
Nonoperating Costs Equipment
Total Expenditures

COMPUTERS

EDUCATION

IN

DISTANT

TECHNOLOGY

CLASSROOMS

LEARNING

CENTERS

TOTAL

------------- ------------- ------------- -------------

$

696.20 $ 1,000.00 $ 6,234.71 $ 7,930.91

6,344.60

39,326.96

45,671.56

------------- ------------- ------------- -------------

$ 7,040.80$ 1,000.00 $ 45,561.67 $ 53,602.47
============= =============

See notes to the general purpose financial statements. - 26 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30, 1994

SCHEDULE "9" Page 1

BOARD MEMBER ADDRESS
Mr. James Elliot, Chairman (*) Box 29 Commerce, Georgia 30529
Dr. John Balentine(*) P. 0. Box 1708 Athens, Georgia 30603-1708
Mr. William Barnett, Jr. (*) P. 0. Box 383 Commerce, Georgia 30529
Mr. Dan W. Bramlett (*) 155 Oakmont Circle Winterville, Georgia 30683
Mr. Phil Brock(*) P. 0. Box 209 Greensboro, Georgia 30642
Dr. John T. Burks(*) P. 0. Box 428 Social Circle, Georgia 30279
Dr. Kenneth Cloud(*) 115 Oak Street Monroe, Georgia 30655
Dr. Russell Cook(*) P. 0. Box 279 Jefferson, Georgia 30549
Mr. Dan Cromer(*) P. 0. Box 767
... Winder, Georgia 30680
Mr. Frank Griffith (*) 50 Laurel Drive Elberton, Georgia 30635
Mr. James Hagin(*) 1065 East Avenue Madison, Georgia 30650
Dr. Debra Harden(*) P. 0. Box 146 Watkinsville, Georgia 30677
Mr. Thomas Y. Harris(*) P. 0. Box 190 Lexington, Georgia 30648

COMPENSATION

TRAVEL

$

5.00

35.00

600.00

550.00

25.00 $

159.84

35.00

25.00

45.00 50.00 45.00

50.00

- 27 -

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30, 1994

SCHEDULE "9" Page 2

BOARD MEMBER ADDRESS
Ms. Yvonne Jett (*) 3 Waverly Lane Winder, Georgia 30680
Mr. Jim Joiner(*) P. 0. Box 603 Jefferson, Georgia 30549
Mr. John D. Keeler(*) 225 Brookhaven Circle Elberton, Georgia 30635
Mr. James Perkins (*) P. 0. Box 37 Danielsville, Georgia 30633
Dr. Donald Rooks(*) P. 0. Box 507 Jefferson, Georgia 30549
Mrs. Georgeanna W. Tamplin(*) P. 0. Box 675 Madison, Georgia 30650
Mr. John H. Thomason (*) 1430 Elder Road Bishop, Georgia 30621
Mr. Harold Tice(*) P. 0. Box 28 Greensboro, Georgia 30642

COMPENSATION

TRAVEL

$

150.00

450.00

500.00

50.00 350.00 550.00

$

3,515.00$

159.84

(*) Denotes Board Members Serving as of June 30, 1994

See notes to the general purpose financial state111ents. - 28 -

SECTION II SUMMARY AND SCHEDULE OF SALARIES AND TRAVEL

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SUMMARY OF SALARIES AND TRAVEL YEAR ENDED JUNE 30, 1994

SALARIES

TOTAL PER FINANCIAL
STATEMENTS (ACCRUAL BASIS)

ADJUSTMENT FOR ACCRUALS
---------------------------JUNE 30, 1993 JUNE 30, 1994

TOTALS PER SCHEDULE (CASH BASIS)

GENERAL FUND

Support Services

Pupil Services

$

Improvement of Instructional Services

General Administration

Business Administration

Maintenance and Operation of Plant

Other Operations of Non-Instructional

Services

573.04 349,229.09 $ 90,258.31
51,930.65 9,430.21
228,113.07

23,116.81 $

$ -22,775.34

573.04 349,570.56 90,258.31
51,930.65 9,430.21
228,113.07

Total General Fund SPECIAL REVENUE FUND

$

729,534.37 $ 23,116.81 $ -22,775.34 $ 729,875.84

2,001,937.51

270,397.43 -290,300.47 1,982,034.47

Total Salaries TRAVEL

$ 2,731,471.88 $ 293,514.24 $ -313,075.81 $ 2,711,910.31
=============== ============= ============= =============

GENERAL FUND

Support Services

Improvement of Instructional Services $

16,675.30 $

0.00 $

0.00 $ 16,675.30

General Administrati2n

3,109.28

3,109.28

Business Administration

188.37

188.37

Maintenance and Operation of Plant

37.80

37.80

Other Operations of Non-Instructional

Services

919.80

919.80

--------------- ------------- ------------- -------------

Total General Fund

$

20,930.55 $

0.00 $

0.00 $ 20,930.55

SPECIAL REVENUE FUND

49,129.66

37.80

-381.88

48,785.58

--------------- ------------- ------------- -------------

Total Travel

$

70,060.21 $

37.80 $

-381.88 $ 69,716.13

NORTHEAST GEORGIA R.E.S.A. SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1994

NAME

TITLE CATEGORY

AARON.LYDIA E

FEDERAL PROGRAMS

$

ABBS,JERRIS ELLEN

FEDERAL PROGRAMS

ADAMS,ANNIE C

SPECIAL REVENUE FUND - OTHER PROGRAMS

AKRIDGE, BARNEY R

DIRECTOR

AKRIDGE.BARNEY R

GENERAL ADMINISTRATION

ALBERTSON.MILLIE S

SPECIAL REVENUE FUND - OTHER PROGRAMS

ALLEN.BESS ROWAND

SPECIAL REVENUE FUND - OTHER PROGRAMS

ALLEN, JUDITH C

GEORGIA LEARNING RESOURCES SYSTEM FUND

ALLEN.JUDITH C

FEDERAL PROGRAMS

ANDERSON.STEVEN H

SPECIAL REVENUE FUND - OTHER PROGRAMS

ANDERSON,STEVEN H

SPECIAL REVENUE FUND - FEDERAL

ANDREWS.GARY JAMES

SPECIAL REVENUE FUND - OTHER PROGRAMS

APIAGYEI,JOYCE A

SPECIAL REVENUE FUND - OTHER PROGRAMS

ARMOUR.JAMES N JR

FEDERAL PROGRAMS

BARNETT.GREGORY G

SPECIAL REVENUE FUND - OTHER PROGRAMS

BENSON.CYNTHIA L

SPECIAL REVENUE FUND - OTHER PROGRAMS

BERMANN,TINA MARIE

SPECIAL REVENUE FUND - OTHER PROGRAMS

BERRY.MICHAEL ALAN

SPECIAL REVENUE FUND - OTHER PROGRAMS

BLALOCK.HUBERT BUREN

PSYCHOEDUCATIONAL CENTER

BOLTON.BRYANT R

SPECIAL REVENUE FUND - OTHER PROGRAMS

BOLTON.HAROLD JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

BOLTON.HAROLD JR

SPECIAL REVENUE FUND - FEDERAL

BOSWELL.STEPHANIA D

SPECIAL REVENUE FUND - OTHER PROGRAMS

BRADFORD.MARY A

FEDERAL PROGRAMS

BRAY.CINDY G

FEDERAL PROGRAMS

BROOKS.SARAH LYNN

FEDERAL PROGRAMS

BROWN.DEENA A

GEORGIA LEARNING RESOURCES SYSTEM FUND

BROWN.NETTIE MAE

SPECIAL REVENUE FUND - OTHER PROGRAMS

BROWN.STEPHANIE REGINA SPECIAL REVENUE FUND - OTHER PROGRAMS

BRYAN,E JEAN

SPECIAL REVENUE FUND - OTHER PROGRAMS

BURGESS.BROOKS S

SPECIAL REVENUE FUND - OTHER PROGRAMS

BURNETTE.CHRISTOPHER L SPECIAL REVENUE FUND - OTHER PROGRAMS

BURNETTE.PAULE JR

SUPP SRVS - IMPROV INSTR & ED MED SRVS

BURNS,NORDELIA JACKSON SPECIAL REVENUE FUND - OTHER PROGRAMS

CARR.SHELLEY L

FEDERAL PROGRAMS

CARTER.MARTHA S

SUPP SRVS - IMPROV INSTR & ED MED SRVS

CARTER.MARY K

FEDERAL PROGRAMS

CARVELL.PAMELA

FEDERAL PROGRAMS

CHAPLIN.GWENDOLYN BRIDGE SPECIAL REVENUE FUND - OTHER PROGRAMS

CIRAVAL,KENNETH

SPECIAL REVENUE FUND - OTHER PROGRAMS

COFFMAN.JOHN E

SPECIAL REVENUE FUND - OTHER PROGRAMS

COFFMAN.MAUREEN M

SPECIAL REVENUE FUND - OTHER PROGRAMS

COLBERT.BRETT NOBLE

SPECIAL REVENUE FUND - OTHER PROGRAMS

COLBERT.BRETT NOBLE

SPECIAL REVENUE FUND - FEDERAL

COLBERT.ROBERT E

SPECIAL REVENUE FUND - OTHER PROGRAMS

COMBS.MARY CAROLYN

SPECIAL REVENUE FUND - OTHER PROGRAMS

COOK,SUSAN H

FEDERAL PROGRAMS

CORYEA.PHOEBE A

FEDERAL PROGRAMS

COTTONGIM.SUZANNE D

SPECIAL REVENUE FUND - OTHER PROGRAMS

COX,TORES VALLAY

SPECIAL REVENUE FUND - OTHER PROGRAMS

COX,TORES VALLAY

SPECIAL REVENUE FUND - FEDERAL

DAVIS.CARL III

SPECIAL REVENUE FUND - OTHER PROGRAMS

DAVIS.NATHANIEL JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

DICK.JUDITH S

SUPP SRVS - IMPROV INSTR & ED MED SRVS

DICK.JUDITH S

FEDERAL PROGRAMS

DOMINY.KAREN LYNN

SPECIAL REVENUE FUND - OTHER PROGRAMS

DOWLING.EDWARDS JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

DUES.DOUGLAS EVAN

SPECIAL REVENUE FUND - OTHER PROGRAMS

DUNCAN.WILLIAM D

PSYCHOEDUCATIONAL CENTER

DUNNAM.DAVID L

SPECIAL REVENUE FUND - OTHER PROGRAMS

EATON.JOANNA WOOD

FEDERAL PROGRAMS

ELLINGTON.ROSEMARY LAIN SPECIAL REVENUE FUND - OTHER PROGRAMS

ELLIOTT.TONY BUCK

SPECIAL REVENUE FUND - OTHER PROGRAMS

ELROD.BARBARA OWENS

GENERAL ADMINISTRATION

ELROD.BARBARA OWENS

SPECIAL REVENUE FUND - OTHER PROGRAMS

ELROD.BARBARA OWENS

FEDERAL PROGRAMS

I i
SALARIES AMOUNT
1
9,257.74 65.20
680.00 64,862.08
$
1,760.00 60,665.68
100.00 29,380.00
4,710.40 240.00
1,558.96 970.40 40.00
11,208.69 40.00
1,142.39 9,343.69 27,409.17 1,779.44 1,770.40
120.00 10,290.79 35,227.98 18,965.94 19,135.00 26,361.90
90.00 1,480.00
175.00 13,719.82 10,713.63 56,778.48 33,923.75 28,730.12 44,506.09 11,908.38 10,284.34 2,750.92 42,934.16 5,448.80 4,906.56 2,290.40
80.00 37,708.52 37,517.51 12,473.22
120.00 80.00
10,319.86 1,730.74
10,581.02 797. 16 50.00
32,914.74 2,287.49 245.97 80.00
25,907.91 3,733.48
23,225.75 10,732.32
1,200.00 14,308.54
4,769.52 23.98

TRAVEL EXPENSE
2,977.40 670.91
2,571.69 918. 12
2,508.74 145.95
1,342.43
6.72 8.82 2,966.88 707.07 1,951.89 308.07 1,392.09 9.24 221. 55 289.06 374.94
1,153.11 77 .49

NORTHEAST GEORGIA R.E.S.A. SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1994

NAME

I

TITLE CATEGORY

'

EUDY.MICHAEL DEREK

SPECIAL REVENUE FUND - OTHER PROG

$

EVANSNUNN,FREDA

FEDERAL PROGRAMS

FAIN.KAREN HELTON

SPECIAL REVENUE FUND - OTHER PROGRAMS

FALLIN, CHARMAN M

SPECIAL REVENUE FUND - OTHER PROGRAMS

FAMBROUGH.CYNTHIA C

SPECIAL REVENUE FUND - OTHER PROGRAMS

FAMBROUGH.TONIA A

SPECIAL REVENUE FUND - OTHER PROGRAMS

FENNER.BRIANT

SPECIAL REVENUE FUND - OTHER PROGRAMS

FLETCHER.GINA K

GEORGIA LEARNING RESOURCES SYSTEM FUND

FLETCHER.GINA K

FEDERAL PROGRAMS

FLUHR,ROBERT JAMES

SPECIAL REVENUE FUND - OTHER PROGRAMS

FORD.BERYL D

FEDERAL PROGRAMS

FORTSON.RICHARD

SPECIAL REVENUE FUND - OTHER PROGRAMS

FOUNTAIN.LANDO H JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

FOUNTAIN.LANDO H JR

SPECIAL REVENUE FUND - FEDERAL

FRANZHEIM,L W III

SPECIAL REVENUE FUND - OTHER PROGRAMS

FREE.RUBY ANN

SPECIAL REVENUE FUND - OTHER PROGRAMS

GALI S, SUSAN A

FEDERAL PROGRAMS

GIFFORD.LESLIE JAMES JR PSYCHOEDUCATIONAL CENTER

GIFFORD.LESLIE JAMES JR SPECIAL REVENUE FUND - OTHER PROGRAMS

GILLEN.ANDREA K

SPECIAL REVENUE FUND - OTHER PROGRAMS

GINN.JEREMY S

PSYCHOEDUCATIONAL CENTER

GLUCK.GERSON IRVING

SPECIAL REVENUE FUND - OTHER PROGRAMS

GOUGE.SALLY R

SPECIAL REVENUE FUND - OTHER PROGRAMS

GRAHAM.KATHRYN ANN

SPECIAL REVENUE FUND - OTHER PROGRAMS

GRESHAM.JOHN L

SPECIAL REVENUE FUND - OTHER PROGRAMS

GUSTAFSON.ELAINE 0

SUPPORT SERVICES - INSTRUCTIONAL STAFF

HALE.LYNDA G

GEORGIA LEARNING RESOURCES SYSTEM FUND

HARDEGREE.DEBORAH KAY

FEDERAL PROGRAMS

HARRIS.JERRY C

SPECIAL REVENUE FUND - OTHER PROGRAMS

HAULBROOK,CHARLES S JR PSYCHOEDUCATIONAL CENTER

HAUSSMANN,STEPHEN E

SPECIAL REVENUE FUND - FEDERAL

HAYES.LORI A

MAINTENANCE & OPER. OF PLANT SERVICES

HENDRICK.SARAH WOOD

SPECIAL REVENUE FUND - OTHER PROGRAMS

HERNDON.BRIAN P

PSYCHOEDUCATIONAL CENTER

HILAND.LACEY D

SPECIAL REVENUE FUND - OTHER PROGRAMS

HILL.STEVEN LEE

SPECIAL REVENUE FUND - OTHER PROGRAMS

HINES,THEREASA ELAINE

FEDERAL PROGRAMS

HODGES.SHARON B

MAINTENANCE & OPER. OF PLANT SERVICES

HOGG.JAMES E

SUPP SRVS - IMPROV INSTR & ED MED SRVS

HOLDER.DOROTHY H

SPECIAL REVENUE FUND - OTHER PROGRAMS

JACOB.ROBERT TANDY

SPECIAL REVENUE FUND - OTHER PROGRAMS

JOHNSON.ELEANOR LU

SPECIAL REVENUE FUND - OTHER PROGRAMS

JOHNSON.GAIL LOREASE

SPECIAL REVENUE FUND - OTHER PROGRAMS

JOHNSON.TERENCE R

SPECIAL REVENUE FUND - OTHER PROGRAMS

JONES.JOHNNY JR

MAINTENANCE & OPER. OF PLANT SERVICES

JONES.JOHNNY JR

PSYCHOEDUCATIONAL CENTER

JONES.RICHARD WALLACE

SPECIAL REVENUE FUND - OTHER PROGRAMS

KELLEHER.ROBERT M

SPECIAL REVENUE FUND - OTHER PROGRAMS

KELLEY.CYNTHIA DENISE

FEDERAL PROGRAMS

KESLER.TERESA D

PSYCHOEDUCATIONAL CENTER

KING.JUANITA

SPECIAL REVENUE FUND - OTHER PROGRAMS

KRANTZ.JULIE ANNA

FEDERAL PROGRAMS

LAWRENCE.TRINA P

SPECIAL REVENUE FUND - OTHER PROGRAMS

LAY.SHARON

SPECIAL REVENUE FUND - OTHER PROGRAMS

LEDDY.CONNIE V

SPECIAL REVENUE FUND - OTHER PROGRAMS

LEE,DARTHULA MOORE

FEDERAL PROGRAMS

LEIGH.PAMELA LADAWN

FEDERAL PROGRAMS

LIDDELL, PAUL A

SPECIAL REVENUE FUND - OTHER PROGRAMS

LONG.ANN

SPECIAL REVENUE FUND - OTHER PROGRAMS

LOWRING,ABBIE N

GEORGIA LEARNING RESOURCES SYSTEM FUND

LOWRING,ABBIE N

FEDERAL PROGRAMS

LUKE.JOHN W JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

LYONS.CHARLES H JR

SPECIAL REVENUE FUND - OTHER PROGRAMS

MAXEY.DENISE KIMBERLY

SPECIAL REVENUE FUND - OTHER PROGRAMS

MAYNARD.TIMOTHY H

PSYCHOEDUCATIONAL CENTER

MCCOY.DIXIE LAVERN

FEDERAL PROGRAMS

MCDANIEL.JEFFERSON DAVID PSYCHOEDUCATIONAL CENTER

2

SALARIES AMOUNT
20,569.88 1,671.40
31,083.04 442.59 318.54
1,880.00 $ 32,387.73
579.10 27,277.10 10,329.60
40.00 7,944.62 2,350.00
40.00 440.00 19,661.67 25,897.36 19,200.56
40.00 25,173.92
476.00 1,131.62 12,812.60 23,437.80 8,438.20 50,908.80 6,180.32 34,049.68
280.00 1,530.00 2,288.26
922.50 14,850.84
1,106.59 160.00
18,462.28 160.00
2,534.19 42,772.80
240.00 6,727.93 24,141.70
80.00 40.00 4,401.51 13,814.78 480.00 18,877.95 80.00 15,217.35 9,356.06 20.00 20,428.53 2,940.27 25,224.86 8,252.54 5,500.00 1,360.00 17,266.93 100.00 36,286.22 7,765.46 185.20 22,793.06 29. 179 .98 35.00 510.00

TRAVEL EXPENSE
263.09 2,492.01
632.66 4.20
1,328.46 116.34 216.06 704.30 735.00
1,969.65 1,449.63
234.99
2,278.82 262.71
13.65 24.36
1,538.25 420. 32

BOEO

NORTHEAST GEORGIA R.E.S.A. SCHEDULE OF SALARIES AND TRAVEL
YEAR ENDED JUNE 30, 1994

NAME

TITLE CATEGORY

MCKINSEY.ELIZABETH M MCMICHAEL.DEANNA RENEE MCPETERS.MARY AKINS MERCER.BRENDA B METCALF.RODNEY W METCALF.RODNEY W MILLER.ANTHONY DUBOIS MILLER.KAREN ABADIE MILLER.MATTHEW P MILLER.RALPH E MITCHELL.BAILEY F MITCHELL,KAY S MITCHELL,KAY S MIZE.TINA R MIZE.TINA R MONK.BOBBIE HEATON MORIARITY.DEBBY J MOSS.WILLIER III MULFORD.ROBERT J NATIONS.DANA D NELSON.KARIN JO NORRIS.RICHARD EUGENE PALMORE.EDWARD PARKMAN.DEBORAH L PARROTT.REGINALD C PEEBLES-BRADLEY.HEATHER PHILLIPS.CATHRYN B POPE,MELBORIS L PORTER.GWENDOLYN POTTER.LEE ROY JR PRITCHETT, LEAH A PYNN,VALERIE N RAFAL,SANDRA G RAWSON.BRENDA C RICE, CAROLINE S RICE, CAROLINE S RICHIE.JULIUS REGINALD RIDDLE.POSY S RIDDLE.POSY S RIDDLE, POSY S RIDDLE.THOMAS R JR ROBINSON.RACHEL M ROGERS.JERRY HOWARD ROGERS.MARY GAYLE ROOKS.SHIRLEY ANN SCHOLLE.CATHERINE SHEFFIELD.ANN CAROL SHIELDS.JOHN PETER SHOLLENBERGER.CHARLES E SIMMONS.PATRICK D SIMMONS.VALERIE DENEEN SIMPSON.LAMAR REID SIMPSON.LAMAR REID SINGH.ABE SINGH.ABE SKIPPER.CATHERINE SMITH.DEBRA EVONNE SMITH,EVANGULAR M SMITH.JACQUELINE E SMITH.ROBERTA WILSON SMITH.SUSAN KATHLEEN SMITH.SUSAN KATHLEEN SMITH, SYLVIA L SOUTHERLAND.TERESA B STANCIL,BRENDA H STEELE, I LONA I STERN.SUSAN JANE

FEDERAL PROGRAMS

$

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SUPPORT SERVICES - BUSINESS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - FEDERAL

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

PSYCHOEDUCATIONAL CENTER

PSYCHOEDUCATIONAL CENTER

SUPP SRVS - IMPROV INSTR & ED MED SRVS

SUPPORT SERVICES - INSTRUCTIONAL STAFF

SPECIAL REVENUE FUND - FEDERAL

GENERAL ADMINISTRATION

PSYCHOEDUCATIONAL CENTER

FEDERAL PROGRAMS

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

FEDERAL PROGRAMS

PSYCHOEDUCATIONAL CENTER

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SUPP SRVS - IMPROV INSTR & ED MED SRVS

SUPPORT SERVICES - BUSINESS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SUPPORT SERVICES - INSTRUCTIONAL STAFF

GENERAL ADMINISTRATION

GEORGIA LEARNING RESOURCES SYSTEM FUND

SUPPORT SERVICES - INSTRUCTIONAL STAFF

FEDERAL PROGRAMS

SUPP SRVS - IMPROV INSTR & ED MED SRVS

SUPP SRVS - IMPROV INSTR & ED MED SRVS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

PSYCHOEDUCATIONAL CENTER

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

MAINTENANCE & OPER. OF PLANT SERVICES

PSYCHOEDUCATIONAL CENTER

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - FEDERAL

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SUPPORT SERVICES - PUPIL SERVICES

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

FEDERAL PROGRAMS

FEDERAL PROGRAMS

GEORGIA LEARNING RESOURCES SYSTEM FUND

3

SALARIES AMOUNT
26,465.00 $ 70.00
2,030.00 16,129.80
2,059.61 10,716.00
120.00 24,484.58
646.00 20,976.58 20,953.75
1,637.35 1,637.35
10.00 850.00 28,951.06 33,164.71 8,418.43 19,694.80 229.20 38,277.34 23,302.08 365.71 16,024.62 11,264.09 11,643.44 11,722.32 1,200.00 2,705.20 50.00
35.00 21,827.33 29,555.94 16,939.37 18,773.21
6,257.73 12,465.94
432.60 3,695.64 12,001.56
198.00 35.00
47,074.17 46,996.69 11,872.61
6,192.72 160.00
4,525.44 30,469.24 10,489.85 10,583.09
1,020.01 17,516.83 18,846.00 12,564.00 30,060.16 7,021 . 97
70.00 11,673.66
50.00 573.04 25,097.52 240.00 4,204.32 27,358.14 305.20 100.00

TRAVEL EXPENSE 1,419.60
12.81 1,695.48
42.21 1,645.95
3,483.06 1 , 108. 59
32.97 23.52
1,953.21 601. 65 25.62
150.24 69.34
116.76
15.33 54.39 278. 19
1,178.25 2,795.37
37.80 747.60 708.75 576.66
2,297.20
2,951.83

>ED

NORTHEAST GEORGIA R.E.S.A.

SCHEDULE OF SALARIES AND TRAVEL

4

YEAR ENDED JUNE 30, 1994

NAME
STERN.SUSAN JANE STUECK.PATRICIA MARY STUECK.PATRICIA MARY SWANTON.CAROLYN L SWEENEY,CATHLEEN TAYLOR.CAROLYN SABRINA TAYLOR.JOSEPH THOMAS TAYLOR.ROOSEVELT THOMPKINS,ROSALIND V THORNTON.HARRY LEE JR TRENT.TERRI LYNNE TROTTER,SUSAN H TROTTER.SUSAN H VINSON.ANN FRANCES WALDEN.MARY SUSAN WALLACE.DEBRA CHRISTIAN WARWICK.MARIE LOCOUARE WELLER.DIANA LOUISE WELLS.BONNIE WHITEHEAD,DAVID W WILKES.TERRI H WILKINSON.SHARRON AKINS WILLIAMS.JENNIFER WILLIAMS.LEWIS H JR WILLOUGHBY.ANTHONY WILSON.CHAD H WINGFIELD.GLORIA WINGFIELD.MICHAEL A WISE.SUSIE RABUN WOOD.SONYA ARLENE YOUNG.JENNIFER ELLIS

TITLE CATEGORY

I

FEDERAL PROGRAMS

$

SUPP SRVS - IMPROV INSTR & ED MED SRVS

SPECIAL REVENUE FUND - FEDERAL

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

GENERAL ADMINISTRATION

GEORGIA LEARNING RESOURCES SYSTEM FUND

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SUPPORT SERVICES - BUSINESS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

MAINTENANCE & OPER. OF PLANT SERVICES

FEDERAL PROGRAMS

FEDERAL PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

SPECIAL REVENUE FUND - OTHER PROGRAMS

FEDERAL PROGRAMS

SALARIES AMOUNT
30,071.54 $ 20,322.46 12,852.50
5,795.57 34,923.40
4,664.73 10,597.60
777.47 1,582.42
345.20 831 .05 7,382.05 36,458.00 32,622.10 9,319.30 17,027.64 4,199.52 45,592.56 1,857.70 552.00 210.00 10,914.48 27,566.60 140.00 2,571.02 25,799.33 542.86 11,722.32 11,232.84 566. 10 40.00

TRAVEL EXPENSE 2,038.08 1,803.82 2,056.74
148.68 17.64
1,780.12
71 . 61 413.28
1,698.77
378.34

TOTALS

$ 2,711,910.31 $ 69,716. 13

BOEO

SECTION Ill COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board ofControl
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as ofand for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995. This report was qualified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of.material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Northeast Georgia Regional Educational Service Agency is the responsibility of the Agency's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests ofthe Agency's compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the Northeast Georgia Regional
Educational Service Agency complied, in all material respects, with the provisions referred to in the preceding
paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Agency had not complied, in all material respects, with those provisions.
94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
L~
Claude L. Vickers State Auditor
CLV:jy 94CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board ofControl

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as ofand for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995. This report was quaj_ified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Northeast Georgia Regional Educational Service Agency's compliance with the following requirements applicable to each ofits Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective ofwhich is the expression of an opinion on the Agency's compliance with the requirements listed in the preceding paragraph_ Accordingly, we do not express such an opinion.

94CRL-70

Material instances of noncompliance consist of failures to follow the general requirements that caused us to conclude that the misstatements resulting from those failures are material to the Federal financial assistance programs. The results of our tests of compliance disclosed material instances of noncompliance that are described in the Schedule ofFindings and Improper or Questioned Costs.
We considered these material instances of noncompliance in forming our opinion on whether the Northeast Georgia Regional Educational Service Agency's general purpose financial statements are presented fairly, in all material respects, in conformity with generally accepted accounting principles, and this report does not affect our report dated April 24, 1995, on those financial statements.
Except as described above, the results of our procedures to determine compliance indicate that, with respect to the items tested, the Northeast Georgia Regional Educational Service Agency, complied, in all material respects, with the requirements listed in the second paragraph of this report, and with respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects with those requirements. Additionally, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements which is also described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other
Red Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a
matter of public record.
submitted,

CLV:jy 94CRL-70

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board of Control

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as ofand for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995. This report was qualified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Northeast Georgia Regional Educational Service Agency's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

94CRL-80

These requirements are applicable to its major Federal financial assistance program, which is identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management of the Northeast Georgia Regional Educational Service Agency is responsible for the Agency's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.
We conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Northeast Georgia Regional Educational Service Agency's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Northeast Georgia Regional Educational Service Agency complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance program for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
L~
Claude L. Vickers State Auditor
. CLV:jy 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board of Control
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as of and for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995. This report was qualified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
In connection with our audit of the fiscal year 1994 general purpose financial statements of the Northeast Georgia Regional Educational Service Agency and with our consideration of the Agency's internal control structure used to administer Federal financial assistance programs, as required by Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:
(1) Types of Services Allowed or Unallowed
Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Northeast Georgia Regional Educational Service Agency's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Northeast Georgia Regional Educational Service Agency had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Res~

CLV:jy 94CRL-120

Claude L. Vickers State Auditor

;,.

SECTION IV INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, SW., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board of Control
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as of and for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995_ This report was C)1lalified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General ofthe United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit of the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure_
The management of the Northeast Georgia Regional Educational Service Agency is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and
94ICL-4

recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(I) Cash and Cash Equivalents (2) Inventories (3) Revenue/Receivables/Receipts (4) Procurement

(5) Expenditures/Liabilities/ Disbursements
(6) Employee Compensation
(7) General Ledger
(8) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding ofthe design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial st~tements.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(I) Employee Compensation

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more ofthe specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above.

94ICL-4

However, as described in the Schedule ofFindings and Improper or Questioned Costs, we noted a reportable condition that we believe to be a material weakness in the following control category:
General Fixed Assets
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Northeast Georgia Regional Educational Service Agency's financial statements and this report does not affect our report thereon dated April 24, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,

CLV:jy 94ICL-4

~,<~
Claude L. Vickers
State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
April 24, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Director and Members ofthe Northeast Georgia Regional Educational Service Agency Board of Control
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Northeast Georgia Regional Educational Service Agency as ofand for the year ended June 30, 1994, and have issued our report thereon dated April 24, 1995. This report was qualified for a departure from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Agency's compliance with requirements applicable to its major Federal financial assistance program and have issued our opinion thereon dated April 24, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Northeast Georgia Regional Educational Service Agency complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Agency's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on
the Agency's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB

94ICL-8

Circular A-128. This report addresses our consideration ofinternal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated April 24, 1995.

The management ofthe Northeast Georgia Regional Educational Service Agency is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because ofinherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness ofthe design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.

94ICL-8

During the year ended June 30, 1994, the Northeast Georgia Regional Educational Service Agency expended 91 % of its total Federal financial assistance under a major Federal financial assistance program.
We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements as described above that are applicable to the Agency's major Federal financial assistance program, which is identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the desi~ or operation ofthe internal control structure that, in our judgment, could adversely affect the Agency's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:
(1) Allowable Costs/Cost Principles
(2) Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and accordingly, would not necessarily disclose all reportable conditions that are also considc;red to be material weaknesses as defined above. However, as described in the Schedule ofFindings and Improper or Questioned Costs, we noted a reportable condition that we believe to be a material weakness in the following control category:
Administrative Requirements
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Northeast Georgia Regional Educational Service Agency's compliance with requirements applicable to its major Federal financial assistance program for the year ended June 30, 1994, and this report does not affect our report thereon dated April 24, 1995.
94ICL-8

This report is intended for the information of management, the Federal cognizant audit agency and other
Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
R~~:u:

CLV:jy 94ICL-8

Claude L. Vickers State Auditor

SECTIONV FINDINGS AND IMPROPER OR QUESTIONED COSTS

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30, 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Time and Attendance Records not Utilized Federal Financial Assistance Finding Resolved Audit Control Number 8584-93-01
The audit report for the year ended June 30, 1992, noted that salaries charged to the Individuals with Disabilities Act - Title VI, B - Flow Through Program (CFDA 84.027) and the Georgia Learning Resources Program (CFDA 84.027) in the amount of$24,894.74 were not supported by time and attendance records as required by Office of Management and Budget Circular A-87. The Georgia Department of Education reviewed this matter and determined that the documentation submitted to support these expenditures was adequate and no refund was due. In the year under review, adequate time and attendance records were maintained to document the salary charges to these programs.
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Procedures Federal Financial Assistance Finding Resolved Audit Control Number 8584-93-03
The audit report for the year ended June 30, 1993, stated that the Agency failed to perform a physical inventory ofequipment for the Individuals with Disabilities Act - Title VI, B - Flow Through Program (CFDA 84.027) and Georgia Leaming Resources System Program (CFDA 84.027) as required by Chapter 8 ofthe Georgia Financial Accounting Handbook For Local School Systems (GFAH). In the year under review, the Agency performed a physical inventory of equipment for the above programs as required.
AUDI'f._FOLLOW-UP/RESOLUTION Failure to File Required Reports within Required Time Period Federal Financial Assistance Finding Resolved Audit Control Number 8584-93-04
The audit report for the year ended June 30, 1993, stated that the Agency did not file the required semi-annual report (DE Form 0072B) for the Individuals with Disabilities Education Act - Title VI, B - Georgia Learning Resources System Program (CFDA 84.027) within the required time period. For the year under review, the aforementioned report was submitted as required.

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30, 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Delinquent Completion Reports Federal Financial Assistance Finding Resolved Audit Control Number 8584-93-05
The audit report for the year ended June 30, 1993, stated that the Agency failed to file final completion reports by the required filing date for the Individuals with Disabilities Education Act - Title VI, B - Severely Emotionally Disturbed 1992 Carry-Over and 1993 Regular Programs (CFDA 84.027). For the year under review, the final completion reports were filed by the required due date.
AUDIT FOLLOW-UP/RESOLUTION Failure to Maintain Required Level ofNon-Federal Expenditures Federal Financial Assistance Finding Resolved Audit Control Number 8584-93-06
The audit report for the year ended June 30, 1993, stated that the Agency failed to expend non-Federal funds in an amount equal to or greater than the amount expended in the prior fiscal period for the Individuals with Disabilities Education Act - Title VI, B - Flow Through Program (CFDA 84.027) and the Severely Emotionally Disturbed Program (CFDA 84.027) as required by 34 CFR 300.230. Subsequent to June 30, 1993, the Georgia Department ofEducation reviewed this matter and determined that the Northeast Georgia Regional Educational Service Agency was in compliance with the level of effort requirements.
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 8584-93-02
The audit report for the year ended June 30, 1993, noted that the management of the Northeast Regional Educational Service Agency had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Agency did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the agency being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Agency to establish accounting controls and procedures to provide for maintenance of a

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30, 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 8584-93-02
General Fixed Assets Account Group. These subsidiary records should include an inventory of equipment owned by the Agency and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
CURRENT YEAR
EMPLOYEE COMPENSATION - Financial Statements ALLOWABLE COSTS/COST PRINCIPLES - Federal Financial Assistance Salary Overpayment Major Program Reportable Condition Nonmaterial Noncompliance Amount: $5,335.15 Audit Control Number 8584-94-01
-
In the year under review, the Northeast Georgia Regional Educational Service Agency overpaid employees in the amount of $5,335.15. The General Fund had overpayments of $700.00 and the Individuals with Disabilities Act - Title VI, B - Flow Through Program (CFDA 84.027) had an overpayment of $4,635.15.
These overpayments were the result of miscalculations by payroll personnel. Appropriate action should be taken by the Agency's management to ensure that all personnel are paid in accordance with the contracted salaries for work actually performed. Reimbursement of $5,335.15 should be secured and deposited into the Funds from which the overpayments were made.

NORTHEAST GEORGIA REGIONAL EDUCATIONAL SERVICE AGENCY SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30, 1994
CURRENT YEAR
ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Procedures Federal Financial Assistance Major Program Reportable Condition - Material Weakness Material Noncompliance Audit Control Number 8584-94-02
A review of the equipment records for the Title VI, B - Severely Emotionally Disturbed Program (CFDA 84.027) found no evidence that a physical inventory had been taken in the year under review. The Georgia Financial Accounting Handbook for Local School Systems Chapter 8 requires that an annual inventory of equipment be taken to verify the accuracy of the equipment inventory lists.
This condition occurred because management disregarded the provisions of GFAH. Management should implement procedures to ensure that physical inventory counts be performed and reconciled to the property records to verify the accuracy of the inventory records.
Note: The Northeast Georgia Regional Educational Service Agency was provided an opportunity to include pertinent comments from the Agency's management concerning these audit findings, conclusions and recommendations. The Agency has elected not to provide comments for inclusion in this report.