Audit report, Wilkinson County Board of Education, Irwinton, Georgia, year ended June 30, 1994

l.r-.
A800
,IU E2&
w1,q 1c1q3-q't
STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334

AUDIT REPORT WILKINSON COUNTY BOARD OF EDUCATION
IRWINTON, GEORGIA YEAR ENDED JUNE 30, 1994

WILKINSON COUNTY BOARD OF EDUCATION TABLE OF CONTENTS.

SECTION I

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

3

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

4

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

5

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

18

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

20

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

22

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

23

3 INVESTMENTS

24

4 ACCOUNTSRECENABLE

25

SCHEDULE OF REVENUE

5

STATE FUNDS

26

6

LOCAL AND OTHER FUNDS

27

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

28

8

LOTTERY PROGRAMS

29

WILKINSON COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION I

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS

9

OVERALL

31

10

BY PROGRAM

32

11 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

34

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

SECTION ill
INTERNAL CONTROL
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS

WILKINSON COUNTY BOARD OF EDUCATION -TABLE OF CONTENTS-
SECTIONN FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SCHEDULE OF PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION I FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (04J 656-217"

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Wilkinson County Board of Education
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Wilkinson County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
* The general purpose financial statements of the Board did not contain a General Fixed Assets
Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
94ARL-13

School activity accounts maintained at the individual schools are not included in the general purpose financial statements. To confonn to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
The Board did not report the deferred compensation plan assets and liabilities within the general purpose financial statements. To confonn to generally accepted accounting principles, these amounts should be included in the general purpose financial statements.
The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducationfor the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To confonn to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Wilkinson County Board of Education as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Wilkinson County Board ofEducation taken as a whole. The combining statements (Exhibits E and F) and the financial schedules (Schedules 1 through 11 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements ofthe Wilkinson County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a pennanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code ofGeorgia Annotated Section 50-6-24.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 94ARL-13

WILKINSON COUNTY BOARD OF EDUCATION - 1-

EXHIBIT "A''

~ Caoh- Caoh E -
- -I,__
Accountl Receivable
IFood Donated ComPun:haoedFood Amount to be Pr'CMded In Fubn Years
Fa, Payment al Capital l.eae Ag.....-

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

190,430."'6 S 268,683.53 S

0.00

885,Sn.53

95,424.47

109,791.11

667.00

ACCOUNT GROUP
GENERAL LONG-TERM
DEBT

TOTALS
'Memorandum~ JUNE30 1994 JUNE 30 1993

"'59,113.99 S 508,782.18

885,STT.53

867,952.17

205,215.58

413,135.94

667.00

5,066.21 TT2.76

1 006170.81

5,068.21 772.76
1 006170.81

7,844.25 1,575.09

Total Asaets

s 1172 099.46 $ 384 315.61 S

0.00 $

1 006170.81 S 2 562 585.88 S 1799289.63

I !!SIi III~ !!::IQ B.!t:42 fiW!D'.
~
A<:eounlo Paya... Salaries Payable Expired Grant Balances Paya'" Capital l.eae Ag,__

6-42.66 S

TotalUabililies
-~ Fund Balances For Expired Grant Balanoes 0ueltioned ~ For Inventories Food Donated ComnM>ditie8 -~-Pun:haled Food Fa, state Capital OuUay Plojeots
Tata! Fund Equity

6-42.66 S
13,781.13
13,781.13 $ 1157 675.65
s 1171 456.78 S

32,954.14 64,890.81
3"'6.08 98191.03
5,068.21 TT2.76
5,840.97 280 283.61 S 286124.58 S

s Tatal Liabil- and Fund Equity

1172 099.46 S 384315.61 S

1 006170.81 1 006170.81 $

33,596.82 S 64,890.81
3"'6.08 1 006170.81
1105 004.52 $

19,017.81 75,435.54
94453.35

0.00 0.00
0.00 S

13,781.13 S

4,909.33

5,068.21 TT2.76

7,844.25 1,575.09 139128.41

19,622.10 S 153,457.08

1 437959.26

1 551 379.20

s 1 457 581.36 S 1 704836.28

1 006 170.81 $ 2 562 585.88 $ 1799289.63

The note& to the general purpo&e finana&I statement& are an integral part d. this statement. 2

W I L ~ ~tm'.: BQi!BQ QE E;DLJCATION ~QHlil!~Q I6~til gf ~~H; E;XPENOITUR~ ~cMANGi:; Ii B!UQ ~ mcE
~BNMEtfi&. B.!HQ Il'.el;S VEAR ENQEQJUNE 30 14

EXHIBIT"B"

~
Sm.Funds F-F..Loc:al and Olhor Funds
Total Revenues
-EXPENOOURES Cunont
SUl)pOl!StNvicos PupilStNvicos improvement al lns1ructional StNvicos Educational Media StNvicos General Administration School Administration Business Administration Moinalnance and Operation al Plant -Transportation StNvicos c...iSUl)pOl!StNvicos OlhorSupport StNvicos
Food StNvicos Oporalion
-OlhorOpeo-.. al Non-lnstrudional StNvicos
CapilalOullay Dobt-
Total Expenditures
Excoss alR......,.. ....-(uoo) Expenditures
Qll:H;B FtNANCI~ SQ!.!~ES !.lEm
Capilalt.Oporating T . . - In Oporating Transl9r$ Out
Tolal Olhor F-.:lng Sources (Uses)
Excess alR-and Olhor F'inancing Soutoes ....- (uoo) "-'<lilures and Olhor Financing U..S
FUND RAUNCE JU! Y 1
Food invento,y Net Change In Period Donald Commodities Purohased Food

GENERAL FUND

SPECIAi. REVENUE
FUND

CAPITAi. PROJECTS
FUND

TOTALS
<Memorandum On~} YEAR ENDED
JUNE30 1994 JUNE30 1993

5,347,758.06 $ 18,087.37
3175J75.50

204,rso.n s
885,15'4.14
152994.40

8542230.93 $ 1J52 599.31 $

0.00 $ 0.00 $

5,552,508.83 $ 814,251.51
3~8~.80
8 784 830.24 $

6,555,813.55 883,105.n
3446734.68
10 885 65,4,00

5,809,81721 $ 885,881.52

216,532.10 353,763.63 206,342.71 145,473.49 525,52825 115,565.36 860,663.96 698,350.06

38,994.65 34,125.18
6,22921
36,527.08 3,182.87

8,265.25 70,186.51

7,949.70 676,449.07
20,114.00 $

25000.00

9036628.53 $ 181047328 $

-494 387.60 $ -557 873.98 $

6,785,808.73 $ 5,585,684.52

187,575.78

258.526.75 387,688.81 206,342.71 151,702.70 525,528.25 115,565.36 887,181.05 701,542.93
17,234.95 676,449.07
70,186.51 217,688.78

247,426.10 301,382.41 241,525.53 137,087.74 580,407.00 112,842.64 821,70020 720,382.50 23,828.00
550,865.81
ee,ooo.n
1,505,549.49

187Jl75.78 $

25000.00
s 11044sn.eo

10887~.71

-197 575.78 $ 1J49847.36 $

98360.28

491,165.32 $ -698n.s1 421~.65 $

515,005.49 11,425.30 $
526430.78 $

$ 58,447.37
58447.37 $

1,006,170.81 69,8n.s7 s -es8n.s1
1 006 170.81 $

191,688.00 -191666.00
0.00

-73,104.85 $ 1244,561.73

-31,443.18 $ 321,146.14

-138,128.41 $ 138,128.41

-243,876.55 $ 1,704,83628

98,36028 1,587,056.65

-2,ns.04 -802.33

.2,ns.04 -802.33

7,844.25 1 575.08

FUND MJANCE JUNE 30

1171 456.78 $ 286124.58 $

0.00 $ 1457581.36 $ 1 704836.28

The no111s to the general purpose financial statements are an integral part rA this statement. .3.

WILIS~QH COUNTY DQ!BP QE EDUCATION QQM~NEQ IAIEMEtfi Qf BE~NUE E2!:e.Et.,jDJI!JBE ~Q CHANGE IN ~Q BALANCE
~I!.IAL. ~ lilUl:K?ET-SiQYl;BNMEtfi&. BlNQ IYEE YEAB ENDEPJUNE 30 1994

EXHIBIT"C"

~
S-Funds FodenllFunds Local and OIiier Funds
Total R8Y8f'lues
-E2!:eEtQIIUBE CunW1I
SupportPuplls.r.rices ~ o fl _ l _ Educational Media SeMc:os General Administration School Administration Business Administration Maintanance and Operation of Plant Student Transpo,tation SeMc:os Cenlnll SupportOIiier Support Services
Food Services Operation OIiier Operations of Non-1.-.:tiOnal Se!vices Capital OIJllay DoblService
Total~ Excoosof _...,.. (u-.i ~ , . .
QHB FtNANC!t:Q .QUBQI;; WEl
OllierSoufcos OllierUses
Tobll OIiier Fmncing Soutcos (Uses)
Excess of ReYenues and Other Financing Sources CNOr (undor) ~ - and OIiier Financing Uses
E!JNP BALANCE JULY 1 1~
EQQP ltflEtfiQBY - NET CHANGE IN ~RIQQ
llonlllod Commodities -Food

ACTUAL
PER EXHIBIT"B"

ADJUSTMENTS

ACTUAL
PER BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (UNFAVORABLE)

5,552,508.83 $ 914,251.51
3,328,069.90
9,794 830.24 $

0.00 $ 0.00 $

5,552,508.83 $ 5,334,768.00 $

914,251.51

916,408.05

3,328,069.90 3,356,127.27

9,794,830.24 $ 9,607,304:32 $

217,740.83 -2,157.54
-28,057.37
187.525.92

6,795,808.73 $
256,526.75 387,888.81 206,342.71 151,702.70 525,52825 115,585.36 897,191.05 701,542.93
17,234.95 676,449.07
70,186.51 217,689.78
25000.00
11 044,Bn.60 $
-1,249,847.36 $

0.00 $
0.00 $ 0.00 $

6,795,808.73 $ 5,833,401.03 $

256,526.75 387,688.81 206,342.71 151,702.70 525,52825 115,585.36 897,191.05 701.542.93
0.00 17,234.95 676,449.07 70,186.51 217,689.78 25,000.00

306,846.19 399,005.00 150,424.00 144,989.00 468,482.00 109,522.00 817,220.00 743,420.00
18,073.00 8,340.00 538,474.00 74,480.00 18,856.00

11,044,Bn.60 $ 9,849 53222 $

-1,249,847.38 $ ~2.227.90 $

-962,407.70
50,319.44 11,116.19 -55,918.71 -6,713.70 -37,04825 -6,063.36 -79,971.05 1,8n.01 18,073.00 -8,894.95 -137,975.07 4,293.49 -200,833.78 -25,000.00
-1 395,145.38
-1 ,207,819.48

1,078,043.48 $ -89,8n.67
1,006,170.81 $
-243,676.55 $ 1,704,838.28

0.00 $ 0.00 $

1,076,043.48 $ -as,8n.67
1,006,170.81 $

0.00 $ 0.00 $

0.00 $ -8,419.34

-243,676.55 $ ~,227.90 $ 1,695,416.94 1,423,228.31

1,076,043.48 -89,Sn.67
1,006,170.81
-201,448.65 2n,1es.63

-2,n6.04

2,nB.04

0.00

0.00

-802.33

602.33

0.00

0.00

FUND El&~ JUNE~ 1~

$ 1,457,581.36 $

-5,840.97 $ 1,451,740.39 $ 1,381,000.41 $

70,739.98

The notes to the general purpose financial statements are an integral part of this statement. .4.

WIT KINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Wilkinson County Board ofEducation (Board) was established under the laws ofthe State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements ofthe Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTITY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity ofthe WIikinson County Board ofEducation.
Based upon the application of the above criteria, the Wilkinson County Board ofEducation is determined to be the lowest level ofgovernment exercising oversight responsibility and control over all activities related to public education in Wilkinson County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 5-

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To confonn to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL F1JND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include:
GENERALFUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board ofeducation.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities for the Georgia State Financing and Investment Commission Project 92/92S-758-097.
ACCOUNT GROUP
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for material capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet.

- 6-

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Governmental funds are accounted for using the modified accrual basis ofaccounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities ofthe current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants, and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share ofthese contracts were disbursed from the Georgia Department ofEducation to the Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
BUDGET
The WIikinson County Board ofEducation has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval.
- 7-

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting ofthe Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions ofthe Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its
financial statements. The budget comparison on Exhibit c presents actual and budget data for all
governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist ofdeposits (including N.O.W. accounts) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.
INVESTMENTS
COMPOSITION OF INVESTMENTS Investments made by the Board are stated at cost. The Official Code of Georgia Annotated Section 36-83-4 authorizes the Board to invest its funds in the following:
(1) Obligations issued by the State of Georgia or by other states,
(2) Obligations issued by the United States government,
(3) Obligations fully insured or guaranteed by the United States government or a United States government agency,
(4) Obligations ofany corporation ofthe United States government,
(5) Prime banker's acceptances,
(6) The Local Government Investment Pool administered by the Office of Treasury and Fiscal Services,
(7) Repurchase agreements, and
(8) Obligations ofother political subdivisions of the State of Georgia.
- 8-

WILKINSON COUNTY BOARD OF EDUCATION

EXIDBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

ACCOUNTS RECEIVABLE

Accounts receivables consist of grant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the assets or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

NOTES RECEIVABLE
Notes receivable consist ofthe outstanding balance on student loans for scholarships with students in teaching training programs attending Georgia College. See Note 10- Other Financial Notes

PROPERTY TAXES

The Wilkinson County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on November 20, 1993 (levy date). Taxes were due on January 20, 1994. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70. 103. The Wilkinson County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection, and remits the balance of taxes collected to the Board.
The tax millage rate levied for the 1993 tax year (calendar year) for the Wilkinson County Board of Education was as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations

.l..6...2S. mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations offund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

INTERFUND TRANSACTIONS The Board has the following types ofinterfund transactions:

- 9-

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reimbunements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expenditures in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transfers are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS AND INVESTMENTS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than 110 percent ofthe public funds being secured after the deduction ofthe amount ofdeposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one ofor any combination ofthe following:
(1) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State ofGeorgia,
(4) Bonds, bills, notes, certificates ofindebtedness or other obligations of the counties or municipalities ofthe State ofGeorgia,
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds ofdevelopment authorities created by the laws of the State of Georgia, and
- 10 -

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS

(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.

CATEGORIZATION OF DEPOSITS At June 30, 1994, the bank balances were $1,030,882.40. The amounts of the total bank balances are classified into three categories of credit risk:

Category 1 - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

The Board's deposits are classified by risk category at June 30, 1994, as follows:
Risk Category
1 2 3
Total
CATEGORIZATION OF INVESTMENTS Investments are classified as to risk by the three categories described below:

Bank Balance
$ 200,000.00 795,082.11 35 800.29
$ I 030 882 40

Category 1 - Insured or registered, or securities held by the Board or the Board's agent in the Board's name.
Category 2 - Uninsured or unregistered, with securities held by the counterparty's trust department or agent in the Board's name.
Category 3 - Uninsured or unregistered, with securities held by the counterparty, or by its trust department or agent but not in the Board's name.

Funds invested in an investment pool managed by another government are not required to be categorized unless the investing entity owns specific, identifiable investment securities in the pool.

- 11 -

Wll.KINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS AND INVESTMENTS

At June 30, 1994, the carrying amount ofthe Board's total investments was $885,577.53 and consisted entirely offunds in the Local Government Investment Pool administered by the Office of Treasury and Fiscal Services which are not required to be categorized since the Board did not own any specific identifiable securities in the pool.

Note 3: NON-MONETARY TRANSACTIONS

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total of$691.00 was paid in claims.

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Wilkinson County Board ofEducation has entered into various lease agreements as lessee for computers. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value of the future minimum lease payments as of the date of their inception.

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

Capital Leases

Balance July 1, 1993

$

0.00

Additions

1006170.81

Balance June 30, 1994

$ I 006 170 81

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items:

- 12 -

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 5: GENERAL LONG-TERM DEBT

Fiscal Year Ended June 30
1995 1996 1997 1998 1999
Total Principal and Interest
Deduct: Imputed Interest
Net Present Value ofFuture Minimum Lease Payments
Note 6: SIGNIFICANT COMMITMENTS

Capital Leases
$ 225,417.24 234,125.08 234,125.08 234,125.08 234 125.08
$ 1 161 917.56
$ 155 746.75
$ I 006 )70 8)

At June 30, 1994, the Board had encumbrances in the amount of$109,500.00 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. The Georgia Department of Education has funding available to the Board in an amount equal to these encumbrances. The revenues and expenditures associated with these encumbrances will be recognized in the subsequent fiscal year. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent year. These encumbrances are identified by Lottery Program as follows:

Computers In Classrooms Distant Learning Media Center and Library Equipment

$ 52,768.00 4,000.00 52 732.00
S )09 500 00

The amounts described in this note reflected in the general purpose financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

The Board is a defendant in various legal proceedings pertaining to matters incidental to the performance of routine Board operations. The ultimate disposition ofthese proceedings is not presently determinable, but are not believed to be material to the general purpose financial statements.

- 13 -

WILKINSON COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

RJNE30 1994

Note 8: DEFERRED COMPENSATION PLAN

The Board offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all Board employees, permits them to defer a portion oftheir salary until future years. Participation in the plan is optional. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency.

All amounts ofcompensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the Board subject only to the claims of the Board's general creditors. Participants' rights under the plan are equal to those of general creditors of the Board in an amount equal to the fair market value of the deferred account for each participant.

It is the opinion of the Board that the Board has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The Board believes it is unlikely that it will use the assets to satisfy the claims of general creditors in the future.

The Board has designated an independent plan administrator to operate and maintain the plan. The assets and liabilities of the plan are not reflected in these financial statements. To conform to generally accepted accounting principles, these amounts should be recorded in the general purpose financial statements.

Note 9: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION

Substantially all teachers, administrative and clerical personnel employed by local school systems are covered

by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public

employee retirement system (PERS).



TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years ofcreditable service, regardless of age, or after IO years ofservice and attainment of age 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had

- 14 -

WILKINSON COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 9: RETIREMENT PLANS

the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contnbutions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $5,395,883.13; total payroll was $6,145,281.09.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actual)'. For fiscal year 1994 that rate for employer contributions was I 1.81%. The interest rate assumption (rate ofretum on investments) was 7.50"/o.

Total contributions made during fiscal year 1994 amounted to $961,008.15, of which $637,254.55 was made by the Board and $323,753.60 was made by employees. These contributions represented l l .81 % (Board) and 6% (employees) ofcovered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected sahuy increases. A standardized measure ofthe pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as ofJune 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12 821 722 000.00

Unfunded pension benefit obligation

$ I 090 292 000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as of June 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

- 15 -

WILKINSON COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 9: RETIREMENT PLANS
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of$637,254.55 was actuarially determined and represented .1222% oftotal contributions made by all participating employers.
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as if the employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears of service. Ifthere are less than ten years of service, a lump sum refund of the employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half ofwhat the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting ofemployer contributions occurs, but the member's contnbutions are refunded with interest.
There were 68 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State ofGeorgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $2,312.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.

- 16 -

WILKINSON COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 10: OTHER FINANCIAL NOTES

The Wilkinson County Board of Education entered into an agreement with Georgia College to establish a scholarship for students in teacher training programs at a cost to the school system of $1,000.00 per year. The Wilkinson County Board of Education's contribution is in the form of a loan to the selected student with repayment in services to be rendered by the applicant by teaching at some location within the Wilkinson County school system to be approved by the Board, immediately following graduation from Georgia College.

Balance July 1, 1993 Additions: Scholarships awarded during year

$

0.00

667.00

Balance June 30, 1994

$ 667 00

Note 11: SURETY BONDS

The School Superintendent, Ms. Marlene L. Tompkins, is bonded in the amount of $20,000.00 with the Hartford Insurance Company of the Southeast, Hartford, Connecticut, their Bond No. 4635198, on which premium is paid through December 31, 1996.

- 17 -

WlbKINSON COUNTY BOARD OF EDUCATIQN COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994

ASSETS
Cash and Cash Equivalents
Accounts Receivable
Inventories Food Donated Commodities Purchased Food

ELEMENTARY

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

DRUG-FREE SCHOOLSAND COMMUNITIES
ACT

CHAPTER1 EDUCATION OF
DEPRIVED CHILDREN

$ 299,921.73

$

0.00

18,723.23 $ 19,584.00

$

33,400.36

5,068.21 772.76

Total Assets

$ 324,485.93 $ 19,584.00 $

0.00 $

33,400.36

L,IABlblTIES AND FUND EQUITY
LIABILITIES
Cash overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Inventories Food Donated Commodities Purchased Food
Unreserved Un designated
Total Fund Equity

$

2,011.12

$

6,617.34

17,268.00

31,744.01

304.88

$ 38,361.35 $ 19,584.00

$

5,068.21

772.76

$

5,840.97

280,283.61 $

$ 286,124.58 $

0.00 $ 0.00 $

Total Liabilities and Fund Equity

$ 324,485.93 $ 19,584.00 $

$

6,940.34

26,422.06

37.96

$

33,400.36

0.00 $ 0.00 $

0.00 0.00

0.00 $

33,400.36

See notes to the general purpose financial statements.

-18-

EXHIBIT"E"

AND SECONDARY EDUCATION ACT

TITLE 11-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH

EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS JUNE 30, 1994 JUNE 30, 1993

$

0.00

$

299,921.73 $

289,761.64

$

17,553.00

$

15,589.06 $

4,941.46

109,791.11

116,304.95

5,068.21 772.76

7,844.25 1,575.09

$

17,553.00 $

0.00 $

15,589.06 $

4,941.46 $

415,553.81 $

415,485.93

$

17,553.00

$

17,553.00

$

6,732.62 $

2,128.46

6,724.74

3.24

$

15,589.06 $

4,941.46 $ 4,941.46 $

31,238.20 32,954.14 $ 64,890.81
346.08
129,429.23 $

18,904.25 75,435.54
94,339.79

$

0.00 $

$

0.00 $

$

17,553.00 $

0.00 $ 0.00 $

0.00 $ 0.00 $

$
$ 0.00 0.00 $

5,068.21 $ 772.76
5,840.97 $ 280,283.61 286,124.58 $

7,844.25 1,575.09
9,419.34 311,726.80 321,146.14

0.00 $

15,589.06 $

4,941.46 $

415,553.81 $

415,485.93

-19-

WILKINSON COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds
Federal Funds Local and other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services General Administration Maintenance and Operation of Plant Student Transportation Services Central support Services other Support Services Food Services Operation
Capital Outlay
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES
Capital Leases Operating Transfers In
Total other Financing Sources
Excess of Revenues and Other Financing Sources over (under) Expenditures
FUND BALANCE JULY 1
Food Inventory - Net Change In Period Donated Commodities Purchased Food

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

ELEMENTARY
CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 44,394.00 $ 160,ssa.n

447,611.68

$

152,694.40

s $ 644,700.08 $ 160,356.n

19,048.02$ 19,048.02 $

323,295.57 323,295.57

$ 626,237.32 15,704.80 $ 5,848.35 36,527.09 2,470.00
$ 676,143.27
$ 676, 143.27 $ 686,787.56 $ $ -31,443.19 $ -526,430.79 $

$
430.45 18,595.41
22.16

284,813.05
4,114.71 5,998.31

19,048.02 $ 0.00 $

7,949.70 305.80
20,114.00
323,295.57
0.00

$ 515,005.49 11,425.30
$ 526,430.79

$ -31,443.19 $

0.00 $

0.00 $

0.00

321,146.14

0.00

0.00

0.00

-2,n6.04 -802.33

FUND BALANCE JUNE 30

$ 286,124.58 $

0.00 $

0.00 $

0.00

See notes to the general purpose financial statements.

-20-

EXHIBIT"F"

AND SECONDARY EDUCATION ACT

TITLE II-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

204,750.77 $

38,120.00

$

17,553.00 $

8,581.00 $ 69,666.14 $

9,398.73

895,154.14

941,770.16

152,694.40

158,316.32

$

17,553.00 $

8,581.00 $ 69,666.14 $

9,398.73 $ 1,252,599.31 $ 1,138,206.48

$

17,509.62 $

3,614.03 $ 44,483.78 $

9,233.72 $

985,891.52 $

447,726.44

43.38

4,940.00 26.97

23,859.40 461.70 138.39
722.87

165.01

39,994.65 34,125.18
6,229.21 36,527.09
3,192.87
7,949.70 676,449.07
20,114.00

22,452.87 16,156.91 2,527.87
2,626.08 14,399.50
550,665.81

$

17,553.00 $

8,581.00 $ 69,666.14 $

9,398.73 $ 1,810,473.29 $ 1,056,555.48

$

0.00 $

0.00 $

0.00 $

0.00 $ -557,873.98 $

81,651.00

$

515,005.49

11,425.30

$

526,430.79

$

0.00 $

0.00 $

0.00 $

0.00 $

-31,443.19 $

81,651.00

0.00

0.00

0.00

0.00

321,146.14

230,075.80

-2,776.04 -802.33

7,844.25 1,575.09

$

0.00 $

0.00 $

0.00 $

0.00 $

286,124.58 $

321,146.14

-21-

ltllLtQtQtf ~Hr! DQ!BC! QE !;OLJCATJON Q~C&!LE QE B;Ql;IW, El~li!L ~ISTANCI;
YEAR ENDeP JUNI; 30 1"4

SCHEDULE "1"

FUNDING AGENCY
PROGBAMWWfC

Agricullure, U.S. Doportment d Thniugh ci-gia DeportmentdEducalion FoodondNulriticxll'nlgram Child and Adult Care Focxl Pragnun 11194 Conlnlct Food-
Sc1h9aa8l3-Granl Pn,gnun 1994Grant
National School Lunch Program 1983Granl 1994Granl
Focxl Dislributian Prognun (1)

Talal U.S. Deportment of Agricullul8

Educalion, u. s. Dopor1ment of
Through Geo<gia Department of Education

llrug-FNIO -

and Cammunitiao Act

11193 Regular

1983Carry-0Nr

1994 Regular

E - o y and Sacondary Education Act

Chaplar1

Education ol Deprived Chikken

11193 Regular

11193 Carry-ONr

11194 Regular

Chapler2

- Grant. Flow Through 11194 Rogulor
TilleH Eiunhowlr Mathematica and Science Education 11194 Rogular

- TilleV- l,B Diaabililias Education Act Flow Through 1992Carry-O,or 11193 Regular 11193 Carry-ONr 11194 Regular
-Program 1992 Carry-0Nr 11193 Regular 11194 Rogular
Vocational Educalion Basic Grants to states High Schaal Pn,gram BasicGrant 11193Grant 11194Granl

Total U.S. Dopartment of Education

CFDA ~

AWAAIJS INPERIOD

FEDERAL FUNDS RECEIVEDIN PERIOO(NET
OFREFUNDSl

FEDERAL REVENUE INPERIOO

EXPENDITURES INPERIOD

10.568
10.553 10.553
10.555 10.555 10.550

292.13 $
88,582.19
311,486.10 47~1.26 447611.88 $

292.13 $

292.13

(2)

8,811.67 15,413.33
2,757.32 297,570.14 NIA
392.844.58 $

88,582.19
311,488.10 $ 47~1.26
447 811.88 $

(2)
828,882.01 (3) 47~1.26 67614327

84.186 84.186 84.186

$ 3,200.00 19,142.00

7,032.55 3,200.00 $ 15,856.83

3,200.00 $ 15,848.02

3,200.00 15,848.02

" 84.010 " 84.010 " 84.010
84.151

47,382.00 277,985.00
17.553.00

50,729.11 47,321.00 242,812.17

47,321.00 275,974.57
17.553.00

47,321.00 275,974.57
17,553.00

84.184

8,581.00

8,581.00

8,581.00

8,581.00

84.027 84.027 84.027 84.027
84.173 84.173 84.173

2,580.00 72,888.00
11,588.00

4,000.00 36,107.78
2,580.00 51,500.32
1,794.00 5,778.00 4,45727

2,580.00 67,086.14
9,398.73

2,580.00 67,086.14
9,398.73

84.048 84.048

19097.37 479 786.37 $

16,327.95 497 875.98 $

19 097.37 486 839.83 $

447 542.48

Tolal Federal F - - . . . ,

927 378.05 $

s 890 720.57

914251,51

Major Programs are identifNNI by an aateri8k (") in front cl the CFOA number.

The""""'""'.,._, (1)

lor the Focxl Dadribution Pragnun repreaents the Federally auigned value of nonmonelaoy

...-nce l o r - commodilias receiYed andlorconsumad bf the system during the current fiocal ,...,.

(2) Elcpondilureo lor the School -

Program and Child and Adult Care Food Program-. not maintained

-ralelv and ant - - In the 1994 Natiooal Schaal Lunch Program. (3) Expendilures for this program include State, and/or Local and Other Funds.

Expendilures are not maintained by' fund source.

(4) Expenditures on this program were not maintained by fund source.

See no1es to the general purpoae financial statements.

22.

1123 685.73

WILKINSON COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30 1994
INTEREST BEARING ACCOUNTS The Gordon Bank, Gordon, Georgia 31031 N.O.W. Account {2.65%) Wilkinson County Bank, Irwinton, Georgia 31042 N.O.W. Account (2.30%)
OTHER Petty Cash

SCHEDULE "2"
$ 159,192.26 299,901.73
$ 459,093.99 20.00
$ 459,113.99

See notes to the general purpose financial statements. - 23 -

WILKINSON COUNTY BOARD OF EDUCATION INVESTMENTS JUNE 30 1994
INVESTMENT POOL Office of Treasury and Fiscal Services Local Government Investment Pool (4237%)

SCHEDULE "3" $ 885,577.53

See notes to the general purpose financial statements. - 24 -

WILKINSON COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE 30 1994

SCHEDULE 4

Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Vocational Education state Funds Federal Funds Lottery Programs Algebra Classrooms Media Center and Library Equipment Federal Programs ESEA - Chapter 1 Education of Deprived Children ESEA - Chapter 2 Block Grant - Flow Through Individuals with Disabilities Education Act TitleVl,B Flow Through Preschool Program
Middle Georgia Community Action Agency Reimbursement for Meals
Wilkinson County Tax Commissioner County Wide School Tax

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$

3,168.86 $

3,168.86

13,915.96

13,915.96

$

50,287.86

19,097.37

50,287.86 19,097.37

2,316.00 17,268.00

2,316.00 17,268.00

33,400.36 17,553.00

33,400.36 17,553.00

15,589.06 4,941.46

15,589.06 4,941.46

1,638.41

1,638.41

26,039.24

26,039.24

$

95,424.47 $ 109,791.11 $ 205,215.58

See notes to the general purpose financial statements. - 25 -

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994

SCHEDULE 5

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Middle School Incentive Special Instructional Assistance In-School Suspension Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Other State Programs Mentor Teacher Program Preschool Handicapped Program Supervision and Assessment of Student and Beginning Teachers and PerformanceBased Certification Lottery Programs Algebra Classrooms Computers in Classrooms Media Center and Library Equipment Pre-Kindergarten Program Safe Schools Grant
HUMAN RESOURCES, GEORGIA DEPARTMENT OF Through Baldwin County Department of Health Peer Teen Counseling Program

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 3,444,411.00 566,839.00 133,819.00 150,554.00 50,079.00
1,051,597.00
371,089.00 114,685.00 136,956.00 114,623.20 65,263.00 -1, 122,829.00 191,435.00
$ 50,287.86
720.00 20,229.00

$ 3,444,411.00 566,839.00 133,819.00 150,554.00 50,079.00
1,051,597.00

44,394.00

371,089.00 114,685.00 136,956.00 114,623.20
65,263.00 -1,122,829.00
191,435.00 44,394.00 50,287.86

720.00 20,229.00

2,000.00

2,316.00 17,927.12 17,268.00 93,488.00 29,357.65

2,000.00
2,316.00 17,927.12 17,268.00 93,488.00 29,357.65

6,000.00

6,000.00

$ 5,347,758.06 $ 204,750.77 $ 5,552,508.83

See notes to the general purpose financial statements. - 26 -

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1994

SCHEDULE "6"

Taxes County Wide School Tax Railroad Car Tax Real Estate Transfer Tax
Other Antitrust Milk Settlement Interest Earned Rent Sales Meals School Assets Tuition Other

GOVERNMENTAL FUND TYPES

SPECIAL

GENERAL

REVENUE

FUND

FUND

TOTAL

$ 3,102,712.78 317.84
3,527.84

$ 3,102,712.78 317.84
3,527.84

$ 32,478.90
7,653.33
4,501.00 20,955.00
3,228.81

624.98 6,297.79
142,477.63 3,062.00 232.00

624.98 38,776.69
7,653.33
142,477.63 7,563.00
20,955.00 3,460.81

$ 3,175,375.50 $ 152,694.40 $ 3,328,069.90

See notes to the general purpose financial statements. - 27 -

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE'7"

GENERAL FUND

SPECIAL REVENUE
FUND

CAPITAL PROJECTS
FUND

TOTAL

EXPENDITURES

Operating Cosls Salaries Employee BenelitB Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Tuition Commodity Hauling Shared Services Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Other Expenditures

$ 5,708,055.60 $ 1,537,343.86 35,537.78 43,200.04 17,959.38 6,222.17 66,072.66 25,718.75 29,118.29
9,229.50 25,088.40 419,000.45 291,197.12
61,880.25 15,141.49
8,601.72

437,225.49 101,118.79
6,456.96 17,609.70
22,173.31
509.13 10,260.00
3,199.48
6,044.06 152,079.02
270,218.14 10,181.14 13,766.66 245.09

$ 6,145,281.09 1,638,462.65 41,994.74 60,809.74 17,959.38 6,222.17 88,245.97 25,718.75 29,627.42 10,260.00 3,199.48 9,229.50 31,132.46 571,079.47 291,197.12 270,218.14 72,061.39 28,908.15 8,846.81

Nonoperating Cosls Interest Bu~ding and Buiding Improvements Equipment

25,000.00 712 261.07

20,114.00 $ 197,575.78 739272.32

25,000.00 217,689.78 1 451,533.39

Total Expenditures

$ 9 036 628.53 $ 11810 473.29 $ 197 575.78 $ 11 I044,STT.60

See notes to the general purpose financial statements.

- 28 -

W1Ll<INSQN CQUNTV BOARD OF EQlJCATION SCHEDLJl E OF EXPENDITURES RY OBJECT
LOTTERY PROGRAMS VEAR ENQeP JUNE 30 199.C

SCHEOULE"8"

ALGEBRA CLASSROOMS

COMPUTERS IN
CLASSROOMS

EXPENDfTUBFS

Operating Cools Salaries Eml)lc,e Benefd& Travetc1Emploj9es Purchaaed Prolessional and
-TechnicalSerYiceo
Repairs and Maintenance s__.
Books, T - and
Dues and Fees Other Expenditures

2,347.20 S

3,2"43,12

""'-""ing Cools Equ~

14 684.00

MEDIA CENTER ANO
LIBRARY EQUIPMENT

PRE-KINDERGARTEN PROGRAM

SAFE SCHOOLS
GRANT

17,268.00

33,759.55 8,520.30 2,194.21
1,000.00 1,538.00 S 33,800.46
3,171.68 1,"436.65
176.25

13,218.58 16,199.07

19 225.00

TOTAL
33,759.56 8,520.30 2,194.21 1,000.00 14,756.58
72,857.85 3,171.68 1,"436.65 176.25
33909.00

Total Expenditures $

2347.20 S

17 927.12 (1) S

17268.00 , _ _ _ _ _104=822=.1""0 S

29 417.65 S

171 782.07

(1) This Program does not include expenditures of $515,005.-19 as&Oeialed with the inception of a capital lease.

See note& to the general purpose fmancial statements.

29.

WILKINSON COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND- QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "9"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction
Expenditures per Audit

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$

4,295,623.00 $ _ _ _5_0~,0_7_9._00_

$

4,724,508.58

235,913.96 $

$

4,960,422.54 $

50,090.93 50,090.93

-57,107.71

$ _ _-4-'-,'9-''0-'-3'-,-3'-'1-'4--.'-8'-3'-- $

-7,067.83 43,023.10

Amount of Underexpenditure for Total Allotment

$

0.00 $====7=,0=5==5.==90.,

See notes to the general purpose financial statements. - 31

wn KINSQN COUNIX BOARD OF EQl lyATIQN
ANAi VSIS OF MINIMUM EXPENDITI.IBE BEQ UBEMENTS - BY PROOBAM C'"ENERAL BJNP - qt JAi ITX BASIC fpt !94DON ffiOGRAUS
YEAR ENDED JUNE 30 1994

~Et:iERAI A~P ~BEER E~TION PRQgRAMS
Kindergarten (") G.-1.3(")
Sub-Total - K-3 G.-4-5(") G.-6-8(") Grades 9-12 (") High School Laboratories (} Vocational Education Laboratorie6 C,
Total General and Career Education Programs SPECIAi fpt ~Qt:! PRQQRAMS
Regular Programs categoiyl(") categoiy II(") catego,y 111 (") categoiy IV (") Itinerant Supplemental Speech Sub-Total - Regular catego,y V (Gifted) (") Total Special Education Programs
RfMFQIAI fQ!.,!QATI~ PRQgRAM C, MEQIA CfNJER pROORAUS
Total Thirteen Weighted and Media Center
STAFF QE~I QEMENT ~RAMS (1) Coat d Instruction -OeYelopment
Tola!staffOeYelopment
C, Identifies Thirteen Weighted Programs Note: (1) $5,823.45 d the allotment for Professional
OeYelopment ha& been transferred to Co6t d Instruction as authorized by OCGA 20-2-182.
See notes to the general purpose financial statements

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

TOTAL

....lL

ORIGINAL

MIO-TERM

REQUIRED

321,341.00 912 544.00 1,233,885.00 456,003.00 788,217.00 586,586.00 231,643.00 148 075.00 3444411.00

90 $ 90 90 90 90 90

289,206.90 S 821 289.60 1,110,-.50 $ 410,402.70 709,395.30 527,929.20 208,478.70 133 267.50 3 099 969.90 S

0.00 S

289,206.90

821 289.60

0.00 $ 1,110,-.50

410,402.70

709,395.30

-300,000.00

227,929.20

316,057.00

524,535.70

133 267.50

16 057.00 $ 3116 026.90

552,863.00

497,576.70 $

0.00 S

497,576.70

s 552,863.00 90
13 976.00 90 566 839.00 133819.00 90 $ 150 554.00 90

497,576.70 S 12 578.40
510155.10 $ 120437.10 $ 135498.60 $

0.00 S
0.00 $ -14 738.00 $
-1319.00

497,576.70 12578.40 510 155.10 105 699.10 134179.60

s 4 295,623.00

3 866 060.70 $

0.00 $ 3 866,060.70

17,079.45 100 $ 32 999.55 100

17,079.45 S 32 999.55

50,079.00

50079.00 $

$ 4,345 702.00

3 916139.70 $

0.00 S

17,079.45 32 999.55

0.00 $

50 079.00

0.00 $ 3 916139.70

32

SCHEDULE "10''

REQUIRED ALLOTMENT

SALARIES ACTIJAL

DISTRIBUTION BY RESPECTIVE PORTIONS

AMOUNT OF UNDEREXPENDITURE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS

AMOUNT OF

UNOEREXPENDITIJRE

FOR REQUIRED

ACTUAL

ALLOTMENT

281,824.20 s

375,509.44

795 842.10

1065577.00

1,0TT,666.30 $ 1,441,086.44 $

398,034.00

521,916.14

688,69-t.40

741,379.51

205,055.70

276,981.26

513,964.40

620,767.77

116 219.70

168 413.59

2 999 634.50 $ 3 770 544.71 $

7,382.70 $

7,399.30

25 447.50

27 309.40

0.00

s 32,830.20

34,708.70 s

0.00

12,368.70

18,869.77

0.00

20,700.90

32,771.76

0.00

22,873.50

35,306.68

0.00

10,571.30

32,123.79

0.00

17 047.80

19 257.88

0.00

116 392.40 S

173 038.58 $

0.00 0.00 0.00 0.00 0.00 0.00 0.00

3,672.00 207,838.80 S 2>,823.80
29,388.80

313,383.44 268,&46.82
51,303.24

481,703.40 S 12 236.40
493 939.80 $
103 883.20 s
104 876.10 $

633,333.50 $
26 471.38 s
659 804.88 117130.74 $ 177 028.25 $

s 3 702333.60 s 4 724 508.58 $

0.00 0.00
0.00 0.00
0.00

184.50 4,367.70 S 6,436.80
986,40 1,342.80 2 555.10
15,873.30 $
342.00
16 215.30 $
1 815.90 $
29 303.50 $

11,677.32 15,760.06
4,569.70
32,007.08 s
1 553.84 S 33 560.92
0.00 S 29 314.46 $

163 727.10 $

235,913.96 $

0.00 0.00
1 815.90 0.00
1 815.90

3,702,333.60 $ 4,724,508.58 $

17,079.45 $ 32 999.55

24,147.28 $ 25 943.65

50,079.00 $

50,090.93 s

0.00 7 055.90
7,055.90

0.00

213,806.10 $

286,004.89 $

8,871.80

33.

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "11"

BOARD MEMBER ADDRESS
Mr. Dan Dixon, Chairman C-) P.O. Box362 Gordon, Georgia 31031
Mr. Frank Eady, Jr. C-) Route 1 Gordon, Georgia 31031
Mr. Dell Mason C-) 117 Brookwood Drive Irwinton, Georgia 31042
Mr. Arthur Watson r>
P.O.Box2 Irwinton, Georgia 31 042
Mr. Johnny Young C-) P.O.Box125 Gordon, Georgia 31031

COMPENSATION

TRAVEL

$

4,200.00 $

616.75

2,400.00

495.76

2,400.00

1,260.10

2,400.00

1,358.42

2,400.00

428.35

C-) Denotes Board Members Serving as of June 30, 1994

$

13,800.00 $

4,159.38

See notes to the general purpose financial statements. - 34 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Wilkinson County Board ofEducation
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Wilkinson County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Wilkinson County Board of Education is the responsibility ofthe Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the Wilkinson County Board of Education complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.

94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
L~
Claude L. Vickers State Auditor
CLV:cm 94CRL-10

C!AUDE L. VICKERS
STATE AUDITOR {404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Wilkinson County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Wilkinson County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Wilkinson County Board ofEducation's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994:

( 1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Board's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Wtlkinson County Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances ofnoncompliance with those requirements, which are described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:cm 94CRL-50

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Wilkinson County Board ofEducation

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Wilkinson County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Wilkinson County Board of Education's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance programs, which are identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994. The management of the Wilkinson County Board ofEducation is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit ofcompliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office ofManagement and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Board's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Wilkinson County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance programs for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
tf~~
Claude L. Vickers State Auditor
CLV:cm 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR {-'04) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Wilkinson County Board of Education

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Wilkinson County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit of the fiscal year 1994 general purpose financial statements of the Wilkinson County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective ofwhich is the expression ofan opinion on the Wilkinson County Board ofEducation's compliance with these requirements. Accordingly, we do not express such an opinion.

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing

94CRL-120

came to our attention that caused us to believe that the Wtlkinson County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal granter agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~
Claude L. Vickers State Auditor
CLV:cm 94CRL-120

SECTION Ill INTERNAL CONTROL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members of the State Board ofEducation
and Superintendent and Members of the Wilkinson County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Wilkinson County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit of the general purpose financial statements of the Wilkinson County Board ofEducation for the year ended June 30, 1994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management ofthe WIikinson County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not
94ICL-3

be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because ofchanges in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(1) Cash and Cash Equivalents (2) Investments (3) Inventories (4) Revenue/Receivables/Receipts (5) Procurement

(6) Expenditures/Liabilities/ Disbursements
(7) Employee Compensation (8) General Ledger
(9) General Fixed Assets

For all ofthe internal control categories listed above, we obtained an understanding of the design ofrelevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(1) Accounting Controls (Overall)

(2) General Fixed Assets

A material weakness is a reportable condition in which the design or operation ofone or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all of the reportable conditions disclosed above are also considered to be material weaknesses.

94ICL-3

These conditions were considered in detennining the nature, timing, and extent of the procedures to be perfonned in our audit ofthe Wtlkinson County Board ofEducation's financial statements and this report does not affect our report thereon dated July 28, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution ofthis report which is a matter of public record.
Respectfully submitted,

CLV:cm 94ICL-3

Claude L. Vickers State Auditor

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
July 28, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Wilkinson County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMlNISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements of the Wilkinson County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated July 28, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Wilkinson County Board of Education's compliance with requirements applicable to major Federal financial assistance programs and have issued our opinion thereon dated July 28, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the WIikinson County Board ofEducation complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated July 28, 1995.
94ICL-7

The management ofthe Willcinson County Board of Education is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs ofinternal control structure policies and procedures. The objectives ofan internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection ofany evaluation ofthe structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

( 1) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports (5) Allowable Costs/Cost Principles

(1) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking
(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and determined whether they have been placed in operation, and we assessed control risk.
During the year ended June 30, 1994, the Wilkinson County Board ofEducation expended 69"/o ofits total Federal financial assistance under major Federal financial assistance programs.

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements and specific requirements, as described above that are applicable to each ofthe Board's major Federal financial assistance programs, which

94ICL-7

are identified in the Schedule ofFederal Financial Assistance. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute ofCertified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable conditions described above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Wilkinson County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance programs for the year ended June 30, 1994, and this report does not affect our report thereon dated July 28, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~,L
Claude L. Vickers State Auditor
CLV:cm 94ICL-7

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

WIT KINSON COUNfY BOARD OF EDUCATION
SCHEDIB.,E OF FINDINGS AND IMPROPER OR QUESTIONED COSTS YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Detailed Listing of Salaries Not Reconciled Financial Statements Finding Resolved Audit Control Number 7581-93-02
The audit report for the year ended June 30, 1993, stated that the detailed listing of salary payments made to employees as submitted by the Board to the Georgia Department ofAudits was not reconciled with the general ledger as presented for audit. For the year under review, the Board implemented administrative procedures
to ensure that the detailed listing of salaries is reconciled to the accounting records prior to submission to the
Georgia Department ofAudits.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $4,909.33 Audit Control Number 7581-93-04
The audit report for the year ended June 30, 1993, disclosed that the Staff Development - Professional Development Program had an underexpenditure ofQuality Basic Education (QBE) funds of$4,909.33 for the required minimum allotment. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditure as required. The underexpenditure of $4,909.33 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal year.
AUDIT FOLLOW-UP/RESOLUTION Failure to Maintain Production Records Federal Financial Assistance Finding Resolved Audit Control Number 7581-93-05
The audit report for the year ended June 30, 1993, stated that the Board was unable to provide the required "Yellow Book" for the Wilkinson County Middle and Senior High Schools that contained complete disclosure of all of the required components for meals served, resulting in a questioned cost of $113,261.54. The "Yellow Book" is the mandated production record designed to ensure that meals served contain the required number of components mandated by the U. S. Department of Agriculture. Subsequent to June 30, 1994, additional documentation was provided to the Georgia Department ofEducation for review and in a letter dated May 26, 1995, the Georgia Department of Education determined the records to be adequate and, as a result, a request for reclaim of funds was not made.

Wil,KINSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation of Duties Reportable Condition - Material Weakness Audit Control Number 7581-93-01
The audit report for the year ended June 30, 1993, stated that the Board did not provide for adequate separation ofemployee duties in the performance ofaccounting functions and related procedures. For the year under review, the Board made some improvements regarding adequate separation ofemployee duties, but still did not achieve an adequate degree ofinternal controls for all funds.
This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree ofinternal control with existing staff.
Note: All Federal financial assistance programs listed in the Schedule ofFederal Financial Assistance, Schedule "1" of this report are affected by this finding.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7581-93-03
The audit report for the year ended June 30, 1993, noted that the management of the Wilkinson County Board ofEducation had chosen not to maintain a system-wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board to establish accounting controls and procedures to provide for maintenance ofa General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained ofall additions and deletions to the General Fixed Assets Account Group.

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
CURRENT YEAR
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $1,815.90 Audit Control Number 7581-94-01
For the year under review, the Board had an underexpenditure of Quality Basic Education (QBE) funds of $1,815.90 for the operations portion of the Remedial Education Program. This underexpenditure occurred because the Board spent less than the minimum expenditure requirement for this QBE Program. The underexpenditure of $1,81S:90 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $7,055.90 Audit Control Number 7581-94-02
For the year under review, the Board reported to the Georgia Department of Education on DE form 0420 "General Fund QBE Program Expenditure Summary" expenditures totaling $24,147.28 for the Staff Development - Cost ofInstruction Program. A review ofthe underlying source documentation for the Quality Basic Education (QBE) program disclosed that the Board expended more than 15 percent of its initial allotment offunds for Professional Development Stipends for Staff Development Cost oflnstruction program purposes resulting in an underexpenditure of$7,055.90 for the minimum required allotment of $32,999.55 for the StaffDevelopment - Professional Development Stipends Program.
This questioned cost resulted from management's reliance on incorrect information received from the Georgia Department ofEducation, resulting in a violation of Official Code of Georgia 20-2-182. The underexpenditure of$7,055.90 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for the QBE programs in a subsequent fiscal period.
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7581-94-03
The Board failed to submit a copy ofthe 1993 audit report to various entities that were the sources of Federal Financial Assistance, as follows:

WILKINSON COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEARENDEDJUNE30 1994

CURRENT YEAR

AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7581-94-03

FISCAL YEAR 1993

PROGRAM

Bleckley County Board ofEducation Georgia Department ofHuman Resources Middle Georgia College

Vocational Education Tech-Prep Education (CFDA 84.243)
Payments to States for Day Care Assistance (CFDA 93.037)
Vocational Education - Tech-Prep Education (CFDA.84.243)

Paragraph 13fof 0MB Circular A-128 requires that recipients ofFederal financial assistance submit copies ofsingle audit reports to those agencies providing Federal financial assistance. Even though formally notified in writing of these report distribution responsibilities by the Department of Audits, management indicated it was unaware of this audit distribution requirement.

Procedures should be implemented to ensure that reports are submitted to grantor agencies in accordance with audit distribution requirements.

ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 7581-94-04

Property management records maintained by the Board for the Elementary and Secondary Education Act Chapter 1, Education ofDeprived Children program (CFDA 84.010) were incomplete and failed to meet the property management standards as set forth in Chapter 8 of Part 1 of the Georgia Financial Accounting Handbook for Local School Systems (GFAH). Accounting records maintained by the Board and presented for examination did not include all items of property purchased during fiscal year 1994.

This condition occurred because management was not aware ofthe provisions ofGFAH. An inventory system should be implemented that provides for the identification ofall equipment purchases as outlined in GFAH. Perpetual inventory records should include historical information regarding additions and deletions made to the equipment inventory during each fiscal year, when applicable. Periodic physical inventory counts should be made and reconciled to the property records to ensure the accuracy of the Board's inventory records.

SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

WILKINSON COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEARENDEDJUNE30 1994
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7581-93-01
All efforts are being made to separate duties. We have a small staff because we are a system of only 2000 students. Funds are not available to employ enough staff to adequately separate duties.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7581-93-03
Efforts will be made to implement Detailed Records of Fixed Assets. We are a small system and this task would require extra personnel and funds which we do not have at this time. All efforts will be made to implement this if at all possible.
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $1,815.90 Audit Control Number 7581-94-01
We were not able to justify spending these funds for FY 94. We will make all efforts to find ways to completely spend all QBE funds in the future.
EXPENDITURES/LIABILITIES/DISBURSEMENTS Failure to Meet Expenditure Requirements Financial Statements Nonmaterial Noncompliance Amount: $7,055.90 Audit Control Number 7581-94-02
We do not feel the Board ofEducation should have to refund these funds due to a letter received from Peyton Williams, Jr. in April 1992.

WILKINSON COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30 1994
AUDIT FOLLOW-UP/RESOLUTION Audit Distribution Requirements Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7581-94-03
We may have received in writing that we were to distribute this information, but we did not realize to whom we were to distribute it and we were not fully aware that we were suppose to send these reports. The reports were sent along with a letter to the three agencies in question while the audit team was at our site. Since we have become aware of this requirement, it will be taken care ofeach year when we receive the reports.
ADMINISTRATIVE REQUIREMENTS Inadequate Inventory Records Federal Financial Assistance Major Program Reportable Condition - Material Weakness Nonmaterial Noncompliance Audit Control Number 7581-94-04
The Inventory Lists have been updated to include all purchases during fiscal year 1994 and thru the current date. Each item now has an individual card which includes historical information and the fiscal year the item was purchased in. Periodic physical inventory counts will be made quarterly to be sure all property records are properly reconciled.