Audit report, Warren County Board of Education, Warrenton, Georgia, year ended June 30, 1994

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STATE OF GEORGIA DEPARTMENT OF AUDITS
254 WASHINGTON STREET ATLANTA, GEORGIA 30334

AUDIT REPORT WARREN COUNTY BOARD OF EDUCATION
WARRENTON, GEORGIA YEAR ENDED JUNE 30, 1994

WARREN COUNTY BOARD OF EDUCATION - TABLE OF CONTENTS -

SECTION!

FINANCIAL

INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

EXHIBITS

GENERAL PURPOSE FINANCIAL STATEMENTS

COMBINED STATEMENTS - OVERVIEW

A

COMBINED BALANCE SHEET

ALL FUND TYPES AND ACCOUNT GROUP

2

B

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

GOVERNMENTAL FUND TYPES

AND EXPENDABLE TRUST FUND

4

C

COMBINED STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES - ACTUAL AND BUDGET

GOVERNMENTAL FUND TYPES

6

D NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

7

ADDITIONAL FINANCIAL INFORMATION

COMBINING STATEMENTS

SPECIAL REVENUE FUND

E

COMBINING BALANCE SHEET

20

F

COMBINING STATEMENT OF REVENUES, EXPENDITURES

AND CHANGES IN FUND BALANCES

22

CAPITAL PROJECTS FUND

G

COMBINING BALANCE SHEET

24

H

COMBINING STATEMENT OF REVENUES, EXPENDITURES AND

CHANGES IN FUND BALANCES

26

FIDUCIARY FUND TYPES

I

COMBINING BALANCE SHEET

28

J

COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES

AGENCY FUNDS

29

WARREN COUNTY BOARD OF EDUCATION TABLE OF CONTENTS

SECTION!

FINANCIAL

ADDITIONAL FINANCIAL INFORMATION

SCHEDULES

I SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE

30

2 ANALYSIS OF CASH AND CASH EQUIVALENTS

32

3 ACCOUNTS RECEIVABLE

33

4 DEBT SERVICE REQUIREMENTS TO MATURITY

34

SCHEDULE OF REVENUE

5

STATE FUNDS

35

6

LOCAL AND OTHER FUNDS

36

SCHEDULE OF EXPENDITURES BY OBJECT

7

GOVERNMENTAL FUND TYPES

37

8

LOTTERY PROGRAMS

38

9

FIDUCIARY FUND TYPE

EXPENDABLE TRUST FUND

39

ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS

GENERAL FUND QUALITY BASIC EDUCATION PROGRAMS

JO

OVERALL

41

11

BY PROGRAM

42

12 SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS

44

SECTION II
COMPLIANCE
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

WARREN COUNTY BOARD OF EDUCATION TABLE OF CONTENTS
SECTION III INTERNAL CONTROL REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS SCHEDULE OF PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

SECTION! FINANCIAL

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, I995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Warren County Board ofEducation
INDEPENDENT AUDITOR'S COMBINED REPORT ON GENERAL PURPOSE FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
Ladies and Gentlemen:
We have audited the general purpose financial statements (Exhibits A through D) of the Warren County Board of Education, as of and for the year ended June 30, 1994, as listed in the table of contents. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and the provisions of the Office of Management and Budget Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
As described in the notes to the general purpose financial statements, the Board's financial statements have been prepared using certain accounting practices and policies which, in our opinion, vary in some respects from generally accepted accounting principles. These variances are described as follows:
The general purpose financial statements of the Board did not contain a General Fixed Assets Account Group to account for property and equipment owned by the Board which should be included to conform to generally accepted accounting principles.
94ARL-13

* School activity accounts maintained at the individual schools are not included in the general purpose
financial statements. To conform to generally accepted accounting principles, these accounts should be included in the general purpose financial statements.
* The Board did not recognize as expenditures, in the year ended June 30, 1994, a portion of salaries and the corresponding employer's cost of related benefits earned for contractual services completed prior to June 30, 1994. Also funds received, subsequent to June 30, 1994, from the Georgia Department ofEducation for the State's share of these unrecorded salaries and related benefits were not recorded as revenue in the year under review. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were improperly recorded in the year ended June 30, 1994. To conform to generally accepted accounting principles, revenues should be recorded when available and measurable and expenditures should be recorded when incurred, rather than when funds are received or disbursed.
The aggregate effects on the general purpose financial statements of these variances or omissions have not been determined, but are believed to be material.
In our opinion, except for the effects on the general purpose financial statements of the matters referred to in the preceding paragraph, the general purpose financial statements present fairly, in all material respects, the financial position of the Warren County Board of Education as of June 30, 1994, and the results of its operations for the year then ended, in conformity with generally accepted accounting principles.
Our audit was conducted for the purpose offorming an opinion on the general purpose financial statements ofthe Warren County Board ofEducation taken as a whole. The combining statements (Exhibits E through J) and the financial schedules (Schedules 1 through 12 which includes the Schedule of Federal Financial Assistance) are presented for purposes ofadditional analysis and are not a required part of the general purpose financial statements of the Warren County Board ofEducation. Such information has been subjected to the auditing procedures applied in the audit ofthe general purpose financial statements and, in our opinion, except for the effects of the matters referred to in the third paragraph, such information is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole.
A copy ofthis report has been filed as a permanent record in the office of the State Auditor and made available to the press of the State, as provided for by Official Code of Georgia Annotated Section 50-6-24.
c::r~%" Respectfully submitted,
Claude L. Vickers State Auditor
CLV:djf 94ARL-13

WARREN COUNTY BOARD OF EDUCATION - 1-

WARREN COUNTY BOARD OF EDUCATION COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUP JUNE 30 1994

ASSETS
Cash and Cash Equivalents
Accounts Receivable
lnventaries Food Donated Commodities Purchased Food
Amount Available in Debt Service Fund
Amount 1D be Provided in Future Years For Payment of: Bond Debt Capital Lease Agreements
TotaJAssels

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$

49,555.35 $

52,023.19 $

56,012.03

54,992.44

155,283.70

63,124.32

11,102.44 578.91

$

104.547.79 $

218,988.24 $

119136.35

LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable Salaries Payable Expired Grant Balances Payable Contracts Payable Retainages Payable Funds Held for Others Deferred Revenue Capital Lease Agreements General Obfogation Bonds Payable
Total Liabilities
FUND EQUITY
Fund Balances Reserved For Bus Replacement Funds For Continuation of Federal Programs
For Debt Service
For E,cpired Grant Balances/Questioned Costs For lnventDries
Food Donated Commodities
Purchased Food For Purposes of Bond Issue For State Capital Outlay Projects
Unreserved Deficit Undesignaled
Total Fund Equity

$

9,920.22 $

19,076.87

1,583.34

65,714.16

1,942.91

$

20,380.00

4,351.32

1.312.10

$

11 503.56 $

88046.04 $

24 731.32

64,790.79 $
6,010.70

5,655.65

11,102.44 578.91 $

45,006.49 49398.54

$

70.801.49 $

17,337.00 $

94.405.03

22 242.74

113605.20

0.00

$

93044.23 $

130942.20 $

94405.03

Total Liabilities and Fund Equity

104.547.79 $

218.988.24 $

119136.35

The notes to the general purpose financial statements are an integral part of this statement. 2.

EXHIBIT"A"

TYPES DEBT
SERVICE FUND

FIDUCIARY FUND TYPES TRUST AND AGENCY FUNDS

$

106,416.89 $

37,310.60

5,847.12

ACCOUNT GROUP GENERAL
LONG-TERM DEBT

TOTALS !Memorandum Onlil JUNE30 1994 JUNE 30 1993

$

301,318.06 $

433,691.00

279,347.58

151,556.41

11,102.44 578.91

11,284.07 1,001.19

$

112,364.01

112,364.01

98,287.75

762,635.99 230872.82

762,635.99 230,872.82

841,712.25 211 913.84

$

112,364.01 $

37,310.60 $

1,105,872.82 $ 1,698,219.81 $ 1,749,446.51

28,997.09 $

144,846.22

67,297.50

61,054.60

1,842.91

2,122.83

20,380.00

4,351.32

13,922.00

$

18,084.21

18,084.21

18,623.21

1,312.10

$

230,872.82

230,872.82

211,913.84

875000.00

875000.00

840000.00

$

18084.21 $

1 105 872.82 $ 1,248,247.95 $ 1 392482.70

$

112,364.01

$

112,364.01

0.00 $

$

112364.01 $

$

112,364.01 $

19 216.39 19 216.39

$

64,790.79 $

5,655.65

112,364.01

6,010.70

73,109.72
98,287.75 6,582.26

11,102.44 578.91
45,006.49 49398.54

11,284.07 1,001.19
45,006.49 51 696.00

284,907.53 $

286,967.48

155,064.33

-60,308.36 150304.69

$

449,971.86 $

356963.81

37,310.60 $

1,105,872.82 $ 1,698,219.81 $ 1,749,446.51

-3 -

WARREN COUNTY BOARD OF EDUCATION COMBINED STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds Federal Funds Local and other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation Services Central Support Services Other Support Services Food Services Operation Community Service Operations Other Operations of Non-Instructional Services
Capital Outlay Debt Service
Principal Retirement Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
OTHER FINANCING SOURCES /USES}
Capital Leases Operating Transfers In Operating Transfers Out
Total other Financing Sources (Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUND BALANCE JULY 1
Food Inventory Net Change in Period Donated Commodities Purchased Food

GENERAL FUND

GOVERNMENTAL FUND

SPECIAL

CAPITAL

REVENUE

PROJECTS

FUND

FUND

$ 2,851,108.90 $ 20,091.00
1177 484.24

45,993.12 $ 998,508.44
10905.13

63,124.32

$ 4 048,684.14 $ 1 055406.69 $_--=63=12"'4"'.32:,_

2,377,377.rxs $
47,354.55 220,569.81 114,836.99 124,589.99 191,650.11 93,563.59 438,410.85 299,296.99
2,557.46
8,'S07.27 40,192.13
63,735.02 15,075.71

476,146.29
19,058.39 16,155.71 21,941.93 46,899.74
215.30
1,277.52 15,069.73 18,268.42 451,188.35
$

65,421.78

$ 4,037717.53 $ 1 rxss,221.38 $

$

10,966.61 $ -10814.69 $

65421.78 -2297.46

82,694.00 -22512.01 60181,99

$

22,512.01

$

22 512.01

$

71,148.60 $ -10,814.69 $

20,214.55

21,895.63

142,360.80

74,190.48

-181.63 -422.28

FUND BALANCE JUNE 30

93,044.23 $ 130,942.20 $_....:94=,4:::05::.-::::03::,

The notes to the general purpose financial statements are an integral part of this statement. .4.

EXHIBIT"B"

TYPES
DEBT SERVICE
FUND

TOTAL

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTALS {Memorandum Only}
YEAR ENDED JUNE 30 1994 JUNE30 1993

$ 2,960,226.34

1,018,599.44

$ 143,579.02

1 331 968.39 $

$ 143579.02 $ 5310794.17 $

$ 787.24 787.24 $

2,960,226.34 $ 1,018,599.44 1,332,755.63
5311581.41 $

2,745,371.22 886,243.78
1,203,842.92
4835457.92

$ 2,853,523.35 $

66,412.94 236,725.52 136,778.92 171,489.73 191,865.41
93,563.59 438,410.85 300,574.51
17,627.19 18,268.42 451,188.35
8,'SIJ7.27 40,192.13 65,421.78

$

65,000.00

62,905.00

1597.76

128,735.02 77,980.71 1597.76

$ 129'SIJ2.76 $ 5,298 863.45 $

$

14076.26 $

11,930.72 $

1,800.00 $
1 800.00 $ -1,012.76 $

2,855,323.35 $
66,412.94 236,725.52 136,778.92 171,489.73 191,865.41
93,563.59 438,410.85 300,574.51
17,627.19 18,268.42 451,188.35
8,'S/J7.27 40,192.13 65,421.78
128,735.02 77,980.71 1,597.76
5 300,663.45 $
10,917.96 $

2,549,060.90
57,480.82 255,746.81 105,284.76 163,313.43 188,838.67 101,735.32 473,499.16 273,316.24
32,897.52
434,690.45 11,648.82 42,143.31
179,012.01
60,000.00 66,845.00
1422.37
4,996 935.59
-161,477.67

$

82,694.00

22,512.01

-22,512.01

$

82694.00

$

14,076.26 $

94,624.72 $

98,287.75

336,734.66

-181.63 -422.28

$

82,694.00

22,512.01 $

210,500.00

-22,512.01

-210,500.00

$

82,694.00 $

0.00

-1,012.76 $ 20,229.15

93,611.96 $ 356,963.81

-161,477.67 506,156.22

-181.63 -422.28

11,284.07 1001.19

112,364.01 $

430,755.47 $

19,216.39 $

449,971.86 $

356,963.81

-5-

WARREN COUNTY BOARD OF EDU~TION !:;;QMBl~l;;Q TATEMSNT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
~T!81, ANQ !lUDGET GOl{.gRNMENTAI. FUNQ TYP~S YEAR f;NQEP JUNE 30 1994

EXHIBIT"C-

~
State Funds Federal Funds Local and Other Funds
Total Revenues
E~NQ:!IYRES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media SeMCOS General Administration School Administration Business Administration Maintenance and Operation of Plant Student Transportation SeMCOS Cenbal Support Services Other Support Servic:es Food Services Operation Community Service Operations Other Opernons tA ~nstruc:tional Services
Capital Outlay Debt Service
Principal Interest Paying Agent Fees
Total Expenditures
Excess of Revenues over (under) Expenditures
QTHEB Fl~~ING Q~JRCES (USES}
CllherSouroeo Other Uses
Total Other Financing Sources {Uses)
Excess of Revenues and Other Financing Sources over (under) Expenditures and Other Financing Uses
FUNQ BALANCE AU.Y 1 1993
FOOD lt,!lllat,!!ORY - NET Ct:lM,IGE IN P~RIOD
Donated Commodities Purchased Food

ACTUAL PER
EXHIBIT"B"

ADJUSTMENTS

ACTUAL PER
BUDGET BASIS

BUDGET

VARIANCE FAVORABLE (l!NFAVORABLE)

2,960,226.34 $ 1,018,599.44 1,331,968.39
5,310,794.17 $

0.00 $ 0.00 $

2,960.226.34 $ 2,999,267.00 $

1,018,599.44

513,814.00

1,331,968.39 1,188,367.00

5,310,794.17 $ 4,701,448.00 $

-39,040.66 504,785.44 143,601.39
609,346.17

2,853,523.35 $
66,412.94 236,725.52 136,778.92 171,489.73 191,865.41
93,563.59 438,410.85 300,574.51
17,627.19 18.268.42 451,188.35
8,507.27 40,192.13 65,421.78
128,735.02 77,980.71 1,597.76
5,298,863.45 $
11,930.72 $

0.00 $
0.00 $ 0.00 $

2,853,523.35 $ 2,602,176.00 $

66,412.94 236,725.52 136,778.92 171,489.73 191,865.41
93,563.59 438,410.85 300,574.51
17,627.19 18.268.42 451,188.35
8,507.27 40,192.13 65,421.78
128,735.02 77,980.71 1,597.76

68,730.00 285,388.00 124,498.00 138,186.00 194,851.00 115,002.00 315,770.00 263,040.00
15,775.00 300,000.00
12,000.00 42,909.00 168,600.00 130,445.00

5,298 863.45 $ 4,778,370.00 $

11,930.72 $ -76,922.00 $

.:!51,347.35
2,317.06 48,662.48 -12,280.92 -33,303.73
2,985.59 21,438.41 -122,640.85 -37,534.51 -17,627.19 -2,493.42 -151, 188.35 3,492.73
2,716.87 104,178.22 130,445.00 -128,735.02 -77,980.71
-1,597.76
-520,493.45
88,852.72

105.206.01 -22,512.01 82,694.00
94,624.72 $ 336,734.66

0.00 $ -12,285.26

105,206.01 $ -22.512.01
82694.00 $

0.00 $ 0.00 $

94,624.72 $ 324,449.40

-76,922.00 $ 348,567.00

105.206.01 -22,512.01 82,694.00
171,546.72 -24,117.60

-181.63

181.63

0.00

0.00

-422.28

422.28

0.00

0.00

FUND BALANCE JUNE ;iQ 1 ~

430.755.47 $

-11.881.35 $

419.074.12 $ 271.645.00 $

147.429.12

The notes to the general purpose financial statements are an integral part of this statement. -6-

WARREN COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Warren County Board ofEducation (Board) was established under the laws of the State of Georgia and operates under the guidance of a school board and Superintendent, both elected by the voters. With the exception of the departures from generally accepted accounting principles disclosed in the following paragraphs, the financial statements of the Board have been prepared in conformity with generally accepted accounting principles as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting standards.
The more significant of the Board's accounting policies are described below.
REPORTING ENTTIY
In evaluating how to define the government unit for financial reporting purposes, management has considered the criteria set forth in GASB Codification of Governmental Accounting and Financial Reporting Standards, Section 2100, "Defining the Financial Reporting Entity". The primary government consists of all the organizations that compose the legal entity of the Warren County Board of Education.
Based upon the application of the above criteria, the Warren County Board ofEducation is determined to be the lowest level of government exercising oversight responsibility and control over all activities related to public education in Warren County, Georgia. The Board is not included in any other governmental "reporting entity" as defined by GASB Codification of Governmental Accounting and Financial Reporting Standards.
Board members were elected by the public and have decision making authority, the power to designate management, except for the Superintendent who was also elected, the ability to significantly influence operations, and primary accountability for fiscal matters. The Board determines the millage rate at which school taxes are levied and may incur bonded indebtedness with voter approval.
FUND ACCOUNTING
The Board uses funds and an account group to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain governmental functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect expendable available financial resources.
General Fixed Assets are recorded as expenditures in the various funds at the time of purchase. A General Fixed Assets Account Group is not presently maintained by the Board. To conform to generally accepted accounting principles, a General Fixed Assets Account Group should be maintained for reporting the cost of assets acquired by governmental fund types.
- 7-

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Although "school activity accounts" are maintained at the individual schools, neither the assets, liabilities and fund equity, nor the revenues, expenditures and changes in fund balances of these accounts are reflected in these financial statements. To conform to generally accepted accounting principles, these accounts should be recorded in the general purpose financial statements.
The general purpose financial statements account for all State, Federal, Local and Other Funds under control ofthe Board, in compliance with generally accepted accounting principles applicable to governmental units, unless otherwise disclosed in these notes. Funds and the account group presented in this report are as follows:
GOVERNMENTAL FUND TYPES - are used to account for all or most ofa Board's general activities. Governmental Fund Types include:
GENERAL FUND - the fund used to account for all financial resources of the Board except those required to be accounted for in another fund. These transactions relate to resources obtained and used for services traditionally provided by a board of education.
SPECIAL REVENUE FUND - the fund used to account for the proceeds of specific revenue sources (other than for major capital projects) that are legally restricted to expenditures for specified purposes. These funds are primarily received from the Georgia Department of Education and from the Federal government to accomplish specific objectives and are required to be accounted for separately. Also included are proceeds received from State, Federal, Local and Other sources for operations of the school food services fund. This fund could be accounted for as an enterprise fund; however, the Board chooses not to provide for depreciation, but to maintain the fund on a modified accrual basis and to report the fund as a special revenue fund under governmental fund types, which is acceptable under generally accepted accounting principles for_ governmental entities.
CAPITAL PROJECTS FUND - the fund used to account for financial resources to be used for the acquisition or construction of major capital facilities.
DEBT SERVICE FUND - the fund used to account for the accumulation ofresources for, and the payment of, general long-term principal, interest and paying agent fees.
FIDUCIARY FUND TYPES - the trust and agency funds used to account for assets held by a government unit in a trustee capacity or as an agent for individuals, private organizations, other government units and/or other funds. These funds include:
EXPENDABLETRUSTFUND Otis E. Williams Memorial Scholarship Fund - the fund used to account for the principal and earnings which may be expended to provide scholarship awards to be made at the discretion of the Board.

- 8-

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
AGENCY FUNDS - the funds used to account for assets held for other funds, governments, or individuals.
ACCOUNT GROUPS
GENERAL LONG-TERM DEBT ACCOUNT GROUP - used to account for general obligation bonds outstanding and material capital lease obligations.
BASIS OF ACCOUNTING
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and the expendable trust fund are accounted for using a current financial resources measurement focus. With this measurement focus, only current assets and current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e., revenues and other financing sources) and decreases (i.e., expenditures and other financing uses) in net current assets. Their reported fund balance is considered a measure of available spendable resources.
Liabilities which are expected to be financed from available spendable resources are reported as liabilities in the governmental funds. Other liabilities, which are not expected to be financed from available spendable resources, are reported in the General Long-Term Debt Account Group.
Agency funds are purely custodial in nature and do not involve measurement of results of operations.
Governmental funds and the expendable trust fund are accounted for using the modified accrual basis of accounting under which:
Revenues are recognized when susceptible to accrual (i.e., when they become both measurable and available). "Measurable" means the amount ofthe transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Those revenues considered susceptible to accrual are property taxes, intergovernmental grants and investment income. Property taxes are considered available if they are collected and remitted by the collecting agent to the Board within 60 days after fiscal year-end.
Expenditures are generally recognized when the related fund liability is incurred.
A departure from the above definitions is the accounting treatment afforded the final two payments on General Fund teachers' and bus drivers' contracts, and the resources available from the Georgia Department of Education for the State's share ofthese contracts. During fiscal year 1994, a substantial number of personnel of the Board were employed for a one hundred and ninety day period beginning in late August 1993 and ending in early June 1994. Personnel contracts for this employment period specify that compensation be paid in twelve equal monthly payments beginning in September 1993 and ending in August 1994. State grants to fund the State's share of these contracts were disbursed from the Georgia Department of Education to the
- 9-

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Board in the same twelve months. As ofJune 30, 1994, compensation under these employment contracts had been earned, but two of the twelve monthly payments, due for July and August 1994, had not been made. Payments for these two months were made and recorded as expenditures by the Board subsequent to June 30, 1994. Also, the State's portion of the compensation paid in July and August 1994 was received and recorded as revenue in the fiscal year subsequent to June 30, 1994. Conversely, the similar expenditures and related revenues for contractual services completed prior to June 30, 1993, were recorded in the year ended June 30, 1994. Generally accepted accounting principles require that revenues be recorded when available and measurable and that expenditures be recorded when incurred, rather than when funds are received or disbursed.
Agency funds are accounted for using the modified accrual basis of accounting in recognizing assets and liabilities.
BUDGET
The Warren County Board of Education has a legally authorized nonappropriated budget which is formally approved by the Board at the aggregate level. Budgets are prepared to provide a basis for funding operations and there is no legal prohibition regarding overexpenditure of the aggregate budget. The budget process begins when the Board's administration prepares a tentative aggregated budget for the Board's approval. After approval of this tentative budget by the Board, such budget is advertised at least once in a newspaper ofgeneral circulation in the locality. At the next regular meeting of the Board after advertisement, the Board receives comments on the tentative budget, makes revisions as necessary and adopts a final school budget. This final budget is then submitted, in accordance with provisions of the Quality Basic Education Act, OCGA Section 20-2-167, to the Georgia Department ofEducation.
The Board prepares its budget on the modified accrual basis, which is the same basis on which it presents its financial statements. The budget comparison on Exhibit "C" presents actual and budget data for all governmental funds on a combined basis. To facilitate comparison with the budget, donated and purchased food inventories as reflected on Exhibit "B" have been eliminated from fund balance.
CASH AND CASH EQUIVALENTS
COMPOSITION OF DEPOSITS Cash and cash equivalents consist of deposits (including certificates of deposit) in authorized financial institutions. Georgia Laws authorize the Board to deposit its funds in one or more solvent banks, insured Federal savings and loan associations, or insured State chartered building and loan associations. The placement of proceeds from bond issues in certificates of deposit is limited to financial institutions located within this State.

- 10 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

RECEIVABLES

Receivables consist ofgrant reimbursements due from Federal, State or other grantors for expenditures made but not reimbursed and other receivables disclosed from information available. Receivables are recorded when either the asset or revenue recognition criteria has been met. Receivables recorded on the general purpose financial statements do not include any amounts which would necessitate the need for an allowance for uncollectible receivables.

PROPERTY TAXES

The Warren County Board of Commissioners fixed the property tax levy for the 1993 tax year (calendar year) on December 7, 1993 (levy date). Taxes were due on February 15, 1994. The lien date for property taxes was January 1, 1993. Taxes collected within the current fiscal year or within 60 days after year-end are reported as revenue in fiscal year 1994 since their collection meets the criteria of GASB codification section P70.103. The Warren County Tax Commissioner bills and collects the property taxes for the Board of Education, withholds 2.5% of taxes collected as a fee for tax collection,"and remits the balance of taxes collected to the Board.

Tax millage rates levied for the 1993 tax year (calendar year) for the Warren County Board of Education were as follows (a mill equals $1 per thousand dollars of assessed value):

School Operations School Bonds

13.90 mills 1.68 mills

li.5..8. mills

INVENTORIES

FOOD INVENTORIES Inventories of donated food commodities used in the preparation of meals are reported on the Combined Balance Sheet at their Federally assigned value. Purchased foods inventories are reported on the Combined Balance Sheet at cost. Donated food commodities are recorded as revenues and expenditures at the time commodity items are received. Purchased foods inventories are recorded as expenditures at the time of purchase. The inventories reported on the balance sheet for donated food commodities and for purchased foods are equally offset by reservations of fund balance which indicates that these amounts do not constitute "available spendable resources" even though they are a component of net current assets.

- 11 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note I: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
GENERAL OBLIGATION BONDS
The Board issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the government. The outstanding amount of these bonds is recorded in the General Long-Term Debt Account Group.
INTERFUND TRANSACTIONS
The Board has the following types ofinterfund transactions:
Reimbursements ofexpenditures initially made from a fund that are properly applicable to another fund, are recorded as expendituress in the reimbursing fund and as reductions of expenditures in the fund that is reimbursed.
Operating transf~rs are recorded for all interfund transactions other than reimbursements.
MEMORANDUM ONLY -TOTAL COLUMNS
Total columns on the general purpose financial statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.
Note 2: DEPOSITS
COLLATERALIZATION OF DEPOSITS Official Code of Georgia Annotated (OCGA) Section 45-8-12 provides that there shall not be on deposit at any time in any depository for a time longer than ten days a sum of money which has not been secured by surety bond, by guarantee ofinsurance, or by collateral in an amount of not less than I IO percent of the public funds being secured after the deduction ofthe amount of deposit insurance. OCGA Section 45-8-11 provides an officer holding public funds may, in his discretion, waive the requirement for security in the case of operating funds placed in demand deposit checking accounts.
Acceptable security for deposits consists of any one of or any combination of the following:

- 12 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS
(I) Surety bond signed by a surety company duly qualified and authorized to transact business within the State of Georgia,
(2) Insurance on accounts provided by the Federal Deposit Insurance Corporation,
(3) Bonds, bills, notes, certificates of indebtedness or other direct obligations of the United States or of the State of Georgia,
(4) Bonds, bills, notes, certificates of indebtedness or other obligations of the counties or municipalities ofthe State of Georgia,
(5) Bonds ofany public authority created by the laws of the State of Georgia, providing that the statute that created the authority authorized the use of the bonds for this purpose,
(6) Industrial revenue bonds and bonds of development authorities created by the laws of the State of Georgia, and
(7) Bonds, bills, notes, certificates of indebtedness, or other obligations of a subsidiary corporation of the United States government, which are fully guaranteed by the United States government both as to principal and interest and debt obligations issued by the Federal Land Bank, the Federal Home Loan Bank, the Federal Intermediate Credit Bank, the Central Bank for Cooperatives, the Farm Credit Banks, the Federal Home Loan Mortgage Association, and the Federal National Mortgage Association.
CATEGORIZATION OF DEPOSITS A1 June 30, 1994, the bank balances were $633,282.32. The amounts of the total bank balances are classified into three categories of credit risk:
Category I - Cash that is insured (e.g., Federal depository insurance) or collateralized with securities held by the Board or by the Board's agent in the Board's name.
Category 2 - Cash collateralized with securities held by the pledging financial institution's trust department or agent in the Board's name.
Category 3 - Uncollateralized deposits. (This includes any bank balance that is collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the Board's name.)

- 13 -

WARREN COUNTY BOARD OF EDUCATION

EXIIlBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 2: DEPOSITS

The Board's deposits are classified by risk category at June 30, 1994, as follows:
Risk Category
1 2 3
Total
Note 3: NON-MONETARY TRANSACTIONS

Bank Balance
$ 120,000.00 0.00
513 282.32
$ 633 282 32

The Board receives food commodities from the United States Department of Agriculture (USDA) for school breakfast and lunch programs. These commodities are recorded at their Federally assigned value. See Note 1 - Inventories

Note 4: RISK MANAGEMENT

The Board has established a limited risk management program for Unemployment Compensation. Estimated claims are budgeted by management based on known claims and prior experience. During fiscal year 1994, a total ofSl,943.73 was paid in claims.

Note 5: GENERAL LONG-TERM DEBT

CAPITAL LEASES The Warren County Board of Education has entered into various lease agreements as lessee for school bus purchases. These lease agreements qualify as capital leases for accounting purposes and, therefore, have been recorded at the present value ofthe future minimum lease payments as of the date oftheir inception.

The changes in General Long-Term Debt during the fiscal year ended June 30, 1994, were as follows:

Capital Leases

General Obligation
Bonds

Total

Balance July 1, 1993

$ 211,913.84

$ 940,000.00

$1,151,913.84

Additions

82,694.00

82,694.00

Deductions

63 735.02

65 000.00

128 735.02

Balance June 30, 1994

$ 230 872 82

$ 875 000 00

$ 1 105 872 82

- 14 -

WARREN COUNTY BOARD OF EDlJCATION

EXHIBIT "D"

NOTES TO TIIB GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 5: GENERAL LONG-TERM DEBT

At June 30, 1994, payments due, by fiscal year which includes principal and interest for these items:

Fiscal Year Ended June 30

Capital Leases

General Obligation
Bonds

Total Debt

1995 1996 1997 1998 1999 2000 and thereafter

$ 108,088.75 72,077.35 72,077.35 2,176.30

$ 128,550.00 128,800.00 128,645.00 132,905.00 131,567.50 535 205.00

$ 236,638.75 200,877.35 200,722.35 135,081.30 131,567.50 535 205.00

Total Principal and Interest

$ 254 419.75 $ J l!!S f\:Z2 SQ

$ 1 44Q Q22 25

Deduct: Imputed Interest

$ 23 546.93

Net Present Value ofFuture Minimum Lease Payments

$ 23Q 8:Z2 82

Note 6: SIGNIFICANT COMMITMENTS

A1 June 30, 1994, the Board had encumbrances in the amount of$68,881.86 for the unperformed portion of purchase orders, contracts and other commitments for goods and services associated with the Lottery Programs. Lottery funds in the amount of $68,805.78 are available to fund these encumbrances. Encumbrances outstanding do not constitute expenditures or liabilities in the current year because these commitments will be honored during the subsequent fiscal year. These encumbrances are identified by Lottery Program as follows:

Algebra Classrooms
Computers in Classrooms Distant Learning Media Center and Library Equipment

$ 1,335.53 31,493.68 1,038.50 35 014.15
$ 68 881 86

The following is an analysis of significant outstanding construction or renovation contracts executed by the Board as ofJune 30, 1994, together with funding available:

- 15 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 6: SIGNIFICANT COMMITMENTS

Project
93/92S-749-088 93/92S-749-089

Unearned Executed Contracts

Fundin~ Availabe From State

$ 433,544.04 $ 253,977.26 210 933.96 148 166.42

$ 644 478 00 $ 402 !43 68

The amounts described in this note are not reflected in the general purpose financial statements.

Note 7: CONTINGENT LIABILITIES

Amounts received or receivable principally from the Federal government are subject to audit and review by grantor agencies. This could result in requests for reimbursement to the grantor agency for any expenditures which are disallowed under grant terms. The Board believes that such disallowances, if any, will be immaterial to its overall financial position.

Note 8: RETIREMENT PLANS

TEACHERS RETIREMENT SYSTEM OF GEORGIA (TRS)

TRS PLAN DESCRIPTION Substantially all teachers, administrative and clerical personnel employed by local school systems are covered by the Teachers Retirement System of Georgia (TRS), which is a cost-sharing multiple employer public employee retirement system (PERS).

TRS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for service retirement after 30 years of creditable service, regardless of age, or after 10 years of service and attainment ofage 60. A member is eligible for early retirement after 25 years of creditable service and attainment of age 55, at a reduced benefit. Retirement benefits paid to members are equal to 2% of the average of the member's two consecutive highest paid years of service multiplied by the number of years of creditable service up to 40 years. The normal retirement pension is payable monthly for life. Options are available for distribution ofthe member's monthly pension at a reduced rate to a designated beneficiary on the member's death.

Retirement benefits also include death and disability benefits. A disabled member or surviving spouse is entitled to receive annually an amount equal to the member's service retirement benefit or disability retirement, whichever is greater. The death benefit is the amount that would be payable to the member's beneficiary had the member retired on the date of death on either a service retirement allowance or a disability retirement allowance, whichever is larger. The benefit is based on the member's creditable service (minimum of 10 years of service) and compensation up to the time of disability or death.

- 16 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

ruNE 30 1994

Note 8: RETIREMENT PLANS

Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.

The Board's payroll for employees covered by TRS for the year ended June 30, 1994, was $2,591,099.09; total payroll was $2,949,996.90.

TRS CONTRIBUTIONS REQUIRED AND MADE Employees of the Board who are covered by TRS are required to contribute 6% of their gross earnings to TRS. The Board makes monthly employer contributions to TRS at rates adopted by the TRS Board of Trustees as advised by their independent actuary. For fiscal year 1994 that rate for employer contributions was 11.81%. The interest rate assumption (rate of return on investments) was 7.50%.

Total contributions made during fiscal year 1994 amounted to $463,854.08, of which $308,387.43 was made by the Board and $155,466.65 was made by employees. These contributions represented 11.90% (Board) and 6% (employees) of covered payroll.

TRS FUNDING STATUS AND PROGRESS The amount of the total pension benefit obligation is based on a standardized measurement established by Statement No. 5 ofthe Governmental Accounting Standards Board (GASB) that, with some exceptions, must be used by a PERS. The standardized measurement is the actuarial present value of credited projected benefits. This valuation method reflects the present value of estimated pension benefits that will be paid in future years as a result of employee services performed to date, and is adjusted for the effects of projected salary increases. A standardized measure of the pension benefit obligation was adopted by the GASB to enable readers of PERS financial statements to assess that PERS funding status on a going-concern basis, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among other PERS and among other employers.

Total unfunded pension benefit obligation ofTRS as of June 30, 1993, was as follows:

Total pension benefit obligation

$13,912,014,000.00

Net assets available for benefits, at cost

12 821 722 000.00

Unfunded pension benefit obligation

$ 1 090 292 000 00

The measurement ofthe total pension benefit obligation is based on an actuarial valuation as ofJune 30, 1993. Net assets available to pay pension benefits were valued as of the same date. TRS does not make separate measurements of assets and pension benefit obligation for individual employers.

- 17 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO THE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE 30 1994

Note 8: RETIREMENT PLANS
Total contributions from all employers to TRS for fiscal year ended June 30, 1994 were $521,550,000.00. The Board's contribution for the year ended June 30, 1994 of$308,387.43 was actuarially determined and represented .0591% of total contributions made by all participating employers.
Ten year historical trend information is presented in the 1994 TRS Component Unit Financial Report. This information is useful in assessing TRS's accumulation of sufficient assets to pay pension benefits as they become due.
PUBLIC SCHOOL EMPLOYEES RETIREMENT SYSTEM OF GEORGIA (PSERS)
PSERS PLAN DESCRIPTION Substantially all bus drivers, maintenance, custodial, and lunchroom personnel employed by local school systems are covered by the Public School Employees Retirement System of Georgia (PSERS). All employer's contributions are made by the State of Georgia.
PSERS provides service retirement, disability retirement and survivors benefits for its members. A member is eligible for normal service retirement after 10 years ofservice and attainment of age 65. A member applying for service retirement with 10 years of service and retires between the ages of 60 and 65 receives a reduced benefit. Monthly retirement benefits paid to members are equal to $8.00 per month multiplied by the number of years of creditable service. Options are available for distribution of the member's monthly pension at a reduced rate to a designated beneficiary on the member's death.
Retirement provisions include death and disability benefits. Disability benefits are the same as ifthe employee had retired at age 65 as long as the employee has 15 or more years of creditable service. Death benefits are dependent upon the number ofyears ofservice. Ifthere are less than ten years of service, a lump sum refund ofthe employee's contributions and interest are made to the beneficiary. Ifthere are more than ten years of service, the beneficiary shall receive for life half of what the employee would have received upon retirement.
Members become fully vested after ten years of service. If a member terminates with less than ten years of service, no vesting of employer contributions occurs, but the member's contributions are refunded with interest.
There were 35 employees covered under PSERS for the year ended June 30, 1994.
PSERS CONTRIBUTIONS REQUIRED AND MADE Covered employees are required by State statute to contribute $4.00 a month for the nine month school year. Unlike TRS, the Board makes no contribution to PSERS. The State of Georgia is required by statute to make employer contributions actuarially determined and approved and certified by the PSERS' Board of Trustees. Total contributions from employees ofthe Board made during fiscal year 1994 amounted to $1,184.00. Total contribution for all school systems made by the State of Georgia to PSERS for fiscal year ended June 30, 1994, was $9,150,000.00.
- 18 -

WARREN COUNTY BOARD OF EDUCATION

EXHIBIT "D"

NOTES TO TIIE GENERAL PURPOSE FINANCIAL STATEMENTS

JUNE30 1994

Note 9: SURETY BONDS
The School Superintendent, Mr. Robert H. Warren, is bonded in the amount of$10,000.00 with the Firemens Insurance Company, New York, New York, their Bond No. BND 2214032, on which premium is paid through December 31, 1996.

- 19 -

WARREN COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET SPECIAL REVENUE FUND JUNE 30 1994

ASSETS
C8sh and Cash Equivalents
Accounts Receivable
lnventcries Food Donated Commodities Purchased Food

ELEMENTARY

SCHOOL FOOD
SERVICES FUND

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 99,733.46

44,432.94 $

8,541.22 $

8,153.67 $

55,766.30

11,102.44 578.91

TolalAssets

$ 155,847.75 $

8,541.22 $

8,153.67 $

55,766.30

LIABILITIES AND FUND EQUITY
LIABILITIES
Cash Overdraft Accounts Payable Salaries Payable Expired Grant Balances Payable Deferred Revenue
Tolal Liabilities
FUND EQUITY
Fund Balances Reserved For Continuation of Federal Programs For lnventcries Food
Donated Commodities
Purchased Food
Unreserved Undesignated
Tolal Fund Equity

$

$

6,327.80

24,233.40

$ 30,561.20 $

6,920.12 $ 309.00
1,312.10 8,541.22 $

8,153.67 $

9,661.90 10,324.48 35,779.92

8,153.67 $

55,766.30

$ 11,102.44 578.91
11,681.35
113,605.20 $ $ 125,286.55 $

0.00 $ 0.00 $

0.00 $ 0.00 $

0.00 0.00

Tolal Liabilities and Fund Equity

155,847.75 $

8,541.22 $

8,153.67 $

55,766.30

See notes to !he general purpose financial statements.

-20-

EXHIBIT"E"

AND SECONDARY EDUCATION ACT

TITLEII-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLE VI, B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

TOTALS JUNE 30, 1994 JUNE 30, 1993

$

1,200.23

$

0.00 $

100,933.69 $

130,632.20

7,299.00 $ 27,445.23 $

3,645.34

155,263.70

82,444.20

11,102.44 578.91

11,284.07 1,001.19

$

1,200.23 $

7,299.00 $ 27,445.23 $

3,645.34 $

0.00 $

287,898.74 $

225,561.66

$ 1,200.23 1,200.23 $

59.52 $ 863.63 900.00

20,469.95 $ 1,431.76 4,800.84 742.68

1,643.35 $ 27,445.23 $

3,645.34 3,645.34

$

48,910.50

19,076.87 $

65,714.16

1,942.91

1,312.10

136,956.54 $

22,821.15 58,256.88
2,122.63
63,200.86

$

5,655.65

$

5,655.65

$

0.00

0.00 $

0.00 $

0.00 $

$

0.00 $

5,655.65 $

0.00 $

0.00 $

$

1,200.23 $

7,299.00 $ 27,445.23 $

3,645.34 $

$

5,655.65

0.00 0.00 $

11,102.44 $ 578.91
17,337.00 $ 113,605.20
130,942.20 $

11,284.07 1,001.19
12,285.28 130,075.54
142,360.80

0.00 $

287,898.74 $

225.561.66

-21-

WARREN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
SPECIAL REVENUE FUND YEAR ENDED JUNE 30 1994

REVENUES
State Funds Federal Funds Lccal and Other Funds
Total Revenues
EXPENDITURES
Current Instruction Support Services Pupil Services Improvement of Instructional Services Educational Media Services General Administration School Administration Student Transportation Services Central Support Services Other Support Services Food Services Operation
Total Expenditures
Excess of Revenues over (under) Expendttures
FUND BALANCE JULY 1
Food Inventory - Net Change in Period Donated Commcdtties Purchased Food

SCHOOL FOOD
SERVICES FUND

ELEMENTARY

LOTTERY PROGRAMS

DRUG-FREE SCHOOLS AND COMMUNITIES
ACT

CHAPTER 1 EDUCATION OF
DEPRIVED CHILDREN

$ 27,332.00 $ 396,480.88 10,905.13
$ 434,718.01 $

18,661.12 $
18,661.12 $

21,079.67 $ 21,079.67 $

455,665.30 455,665.30

$ 18,661.12
$ 15,155.71 3,205.81

401,113.49
1,483.81 1,000.00 3,551.26 32,966.47

$ 451,188.35 $ 451,188.35 $ $ -16,470.34 $

18,661.12 $ 0.00 $

2,718.15
21,079.67 $ 0.00 $

142,360.80

0.00

0.00

-181.63 -422.28

15,550.27 455,665.30
0.00 0.00

FUND BALANCE JUNE 30

$ 125,286.55 $

0.00 $

0.00 $

0.00

See notes to the general purpose financial statements.

-22-

EXHIBIT"F"

AND SECONDARY EDUCATION ACT

TITLE II-

EISENHOWER

CHAPTER2

MATHEMATICS

BLOCK GRANT - AND SCIENCE

FLOW THROUGH EDUCATION

INDIVIDUALS WITH

DISABILITIES EDUCATION ACT

TITLEVl,B

FLOW

PRESCHOOL

THROUGH

PROGRAM

JOB TRAINING PARTNERSHIP
ACT

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

45,993.12 $

26,952.00

s

13,'STl.77 $

12,559.70 S

58,483.55 S

35,995.34 $

4,666.23

998,508.44

886,243.78

10,905.13

15,103.04

$

13,'STl.77 $

12,559.70 $

58,483.55 S

35,995.34 $

4,666.23 $ 1,055,406.69 $

928,298.82

$

2,031.19 $

36,347.36 $

14,173.64 $

3,819.49 $

476,146.29 $

404,722.75

$

13,517.81

59.96

4,872.86

1,088.04
7,557.53 1,006.44 12,484.18

16,486.54
2,478.53 271.08
2,585.55

631.44 215.30

19,058.39 16,155.71 21,941.93 46,899.74
215.30 1,277.52 15,069.73 18,268.42 451,188.35

15,219.48 11,798.23
39,900.35 322.95
1,471.98 23,532.69
431,265.45

s

13,'STl.77 $

6,904.05 $

58,483.55 $

35,995.34 $

4,666.23 $ 1,066,221.38 $

928,233.88

$

0.00 $

5,655.65 $

0.00 $

0.00 $

0.00 $

-10,814.69 $

64.94

0.00

0.00

0.00

0.00

0.00

142,360.80

130,010.60

-181.63 -422.28

11,284.07 1,001.19

$

0.00 $

5,655.65 $

0.00 $

0.00 $

0.00 $

130,942.20 $

142,360.80

-23-

WARREN COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET CAPITAL PROJECTS FUND JUNE 30 1994

ASSETS Cash and Cash Equivalents Accounts Receivable
Total Assets
LIABILITIES AND FUND EQUITY LIABILITIES
Contracts Payable Retainages Payable
Total Liabilities FUND EQUITY
Fund Balances Reserved For Purposes of Bond Issue For State Capital Outlay Projects
Unreserved Deficit Undesignated Total Fund Equity
Total Liabilities and Fund Equity

REGULAR

1988 BOND ISSUE
FUND

$

0.00 $ 45,006.49

$

0.00 $ 45,006.49

$ 45,006.49 $ 45,006.49

$

0.00

0.00

$

0.00 $ 45,006.49

$

0.00 $ 45 006.49

See notes to the general purpose financial statements.

-24-

EXHIBIT"G"

GEORGIA STATE FINANCING

ANO INVESTMENT COMMISSION

PROJECT

PROJECT

93/92$-74~88 93/92$-749-089

TOTALS JUNE 30, 1994 JUNE 30 1993

$

10,817.32 $

188.22 $

56,012.03 $

88,112.48

42,059.74

21,064.58

63,124.32

$

52,877.06 $

21,252.80 $

119,136.35 $

88,112.48

$

17,963.64 $

2,453.10

$

20 416.74 $

2,416.36 $ 1,898.22
4,314.58 $

20,380.00 4,351.32 $ _ _..:;13::.,,9::2::2:.::.0.:..0

s_ _ 24,731.32

..:;13::.,9::22=.o-=-o

$

32,460.32 $

$

32,460.32 $

0.00

$

32,460.32 $

$ 16,938.22
16,938.22 $

45,006.49 $ 49,398.54
94,405.03 $

45,006.49 51,696.00
96,702.49

0.00 16,938.22 $

0.00 94,405.03 $

-22,512.01 0.00
74 190.48

$

52,877.06 $

21,252.80 $

119136.35 $

88112.48

-25-

WARREN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND YEAR ENDED JUNE 30 1994

REVENUES State Funds
EXPENDITURES Capital Outlay Building and Building lmprovemenlS
Excess of Revenues over (under) Expenditures OTHER FINANCING SOURCES
Operating Transfers In Excess of Revenues and Other Financing Sources
over (under) Expenditures and Other Financing Uses FUND BALANCE JULY 1
FUND BALANCE JUNE 30

REGULAR

1988 BOND ISSUE
FUND

$

o.oo s___---'-o""'".o-'-o

$

0.00 $

0.00

$

0.00 $

0.00

22,512.01

$ 22,512.01 $ -22,512.01

0.00 45,006.49

$

0.00 $

45,006.49

See notes to the general purpose financial statements.

-26-

EXHIBIT"H"

GEORGIA STATE FINANCING

AND INVESTMENT COMMISSION

PROJECT

PROJECT

93/92S-749-088 93/92S-749-089

TOTALS YEAR ENDED JUNE 30, 1994 JUNE 30, 1993

$

42,059.74 $

21,064.58 $

63,124.32 $ _ _ _ _.c..occ.ooc...

$

42,492.42 $

22,929.36 $

65,421.78 $

179,012.01

$

-432.68 $

-1,864.78 $

-2,297.46 $

-179,012.01

22,512.01

156,500.00

$

-432.68 $

-1,864.78 $

20,214.55 $

-22,512.01

32,893.00

18,803.00

74190.48

96.702.49

$

32,460.32 $

16,938.22 $

94,405.03 $

74190.48

-27-

ASSETS Cash and Cash Equivalents

WARREN COUNTY BOARD OF EDUCATION COMBINING BALANCE SHEET FIDUCIARY FUND TYPES JUNE30 1994

EXHIBIT"!"

EXPENDABLE TRUST FUND
OTISE. WILLIAMS MEMORIAL SCHOLARSHIP
FUND

AGENCY FUNDS

TOTALS JUNE 30 1994 JUNE30 1993

$

19,216.39 $

18 094.21 $

37310.60

38,852.36

l lABILITIES AND FUND EQUITY

LIABILITIES

Funds Held for Others

FUND EQUITY

Fund Balances

Unreserved

Undesignaled

$

19216.39

18,094.21 $

18,094.21 $

18,623.21

0.00

19216.39

20229.15

Total Liabilities and Fund Equity

$

19,216.39 $

18,094.21 $

37310.60 $

38,852.36

See notes to the general purpose financial statements.

-28-

WARREN COUNTY BOARD OF EDUCATION COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FIDUCIARY FUND TYPE - AGENCY FUNDS YEAR ENDED JUNE 30 1994

EXHIBIT"J"

CHRISTMAS CLUB
ASSETS Cash and Cash Equivalents

BALANCE JULY 1, 1993

ADDITIONS

DEDUCTIONS

BALANCE JUNE 30, 1994

$

18 420.00 $

31,586.00 $

32,115.00 $

17,891.00

LIABILITIES Funds Held for Others

$

18,420.00 $

31,586.00 $

32,115.00 $

17 891.00

SPECIAL OLYMPICS FUND
ASSETS Cash and Cash Equivalents

$

203.21 $

0.00 $

0.00 $

203.21

LIABILITIES Funds Held for Others

$

203.21 $

0.00 $

0.00 $

203.21

TOTALS - AGENCY FUNDS ASSETS
Cash and Cash Equivalents
LIABILITIES Funds Held for Others

$

18,623.21 $

31,586.00 $

32,11s.oo $===18..0=9=4=.2=1

$

18 623.21 $

31,586.00 $

32,115.00 $===18=",0=9=4=.2=1

See notes to the general purpose financial statements. -29-

'll!ARBEN QQ!!!::IIY eQ/lBtl QF EQ!!!:.llIIQ!::l
l>Q!:IEQ!.!LE QE EEQEB/lL Flt,lANQl/lL lllililTllt:lQE
YEAR ENQEQ J!JNE 30 1994

SCHEDULE "1"

FUNDING AGENCY PBOGBAMIGRANT

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD(NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

Agriculture, U. S. Department of Through Georgia Department of Education Food and Nutrition Program Food Services School Breakfast Program 1994Grant National School Lunch Program 1993 Grant 1994Grant Food Distribution Program (1)

10.553 $
10.555 10.555 10.550

104,229.81 $
264,737.15 27513.92

91,902.26 $
2,380.41 232,631.76 NIA

104,229.81
264,737.15 $ 27513.92

(2)
423,674.43 (3) 27513.92

Total U. S. Department of Agriculture

396480.88 $

326914.43 $ 396480.88 $

451188.35

Education, U. S. Department of Through Georgia Department of Education Drug-Free Schools and Communnies Act 1993 Grant 1993 Carry-Over 1994 Grant Elementary and Secondary Education Act Chapter 1 Education of DepriVed Children 1993Regular 1993 Carry-Over 1994Regular Chapler2 Block Grant - Flow Through 1992 Carry-Over 1993 Regular 1993 Carry-Over 1994Regular Title II Eisenhower Mathematics and Science Education 1993Regular 1994 Regular Individuals with Disabilnies Education Act TrtleVl,B Flow Through 1992 Carry-Over 1993Regular 1993 Carry-Over 1994Regular Preschool Program 1993 Regular 1993 Carry-Over 1994Regular Vocational Education - Basic Grants to States High School Program Basic Grant 1994 Grant

84.186 84.186 $ 84.186
84.010 84.010 84.010
84.151 84.151 84.151 84.151
84.164 84.164
84.027 84.027 84.027 84.027 84.173 84.173 84.173
84.048

$ 4,926.00 16,218.00
97,679.00 366,999.00
2,122.00 12,656.00
7,299.00
16,781.00 55,420.00 10,350.00 41,211.00
20,091.00

7,573.78 4,926.00 $ 8,000.00

4,926.00 $ 16,153.67

4,926.00 16,153.67

35,462.54 97,679.00 302,220.00
1,053.00 -2,122.83 2,122.00 12,656.00

97,679.00 357,986.30
2,121.17 11,456.60

97,679.00 357,986.30
2,121.17 11,456.60

8,721.00

5,260.70 7,299.00

5,260.70 1,643.35

1,005.00 21,424.79 16,781.00 15,000.00
8,524.98 10,350.00 22,000.00

-27.00 16,781.00 41,729.55
10,350.00 25,645.34

-27.00 16,781.00 41,729.55
10,350.00 25,645.34

20,091.00

20,091.00

(4)

Total U. S. Department of Education

651 752.00

593 467.26

617 452.33

591705.68

- 30 -

WARREN COUNTY BOARD OF EDLJCATION
SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
YEAR ENDED JUNE 30 1994

SCHEDULE "1"

FUNDING AGENCY PROGRAM/GRANT
labor, u. s. Department of
Through Central Savannah River Area Employment and Training Consortium Job Training Partnership Act 09-2-20-1 =1

CFDA NUMBER

AWARDS IN PERIOD

FEDERAL FUNDS RECEIVED IN PERIOD (NET OF REFUNDS)

FEDERAL REVENUE IN PERIOD

EXPENDITURES IN PERIOD

17.250

$

6225.63 $

4 666.23 $

4 666.23

Total Federal Financial Assistance

$ 1 048 232.88

926 607.32 $ 1 018 599.44 $

The Major Program is identified by an asterisk (') in front of the CFDA number.

(1) The amounts shown for the Food Distribution Program represents the Federally assigned value of nonmonetary assistance for donated commodnies received and/or consumed by the system during the current fiscal year.
(2) Expenditures for the Schoof Breakfast Program were not maintained separately and are included in the 1994 National School Lunch Program.
(3) Expendnures for this program include State, and/or Local and other Funds. Expenditures are not maintained by fund source.
(4) Expenditures on this program were not maintained by fund source.

1 047 560.26

See notes to the general purpose financial statements.

- 31 -

WARREN COUNTY BOARD OF EDUCATION ANALYSIS OF CASH AND CASH EQUIVALENTS
JUNE 30 1994
NONINTEREST BEARING ACCOUNTS
Citizen's Bank, Warrenton, Georgia
INTEREST BEARING ACCOUNTS
Citizen's Bank, Warr11nton, Georgia
CertificateofDepositNo.1488 (4.10%)

SCHEDULE "2"
$ 281,318.06 20,000.00
$ 301,318.06

See notes to the general purpose financial statements. - 32 -

WARREN COUNTY BOARD OF EDUCATION ACCOUNTS RECEIVABLE JUNE30 1994

SCHEDULE "3"

Education, Georgia Department of Food Services School Breakfast Program National School Lunch Program Lottery Program Computers in Classrooms Federal Programs Drug-Free Schools and Communities Ad. Elementary and Secondary Education Ad. Chapter1 Education of Deprived Children Tlllell Eisenhower Mathematics and Science Education Individuals with Disabil~ies Education Ad. Title VI, B - Flow Through TIile VI, B - Preschool Program

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL REVENUE PROJECTS

FUND

FUND

FUND

DEBT SERVICE
FUND

TOTAL

$ 12,327.55 32,105.39
8,541.22
8,153.67

$ 12,327.55 32,105.39
8,541.22
8,153.67

55,766.30 7,299.00

55,766.30 7,299.00

27,445.23 3,645.34

27,445.23 3,645.34

Georgia State Financing and Investment Commission Reimbursement of Construction Projects

$ 63,124.32

63,124.32

Various Sources Loan - Warren County High School

$ 7,792.25

7,792.25

Warren County Tax Commissioner County Wide Bond Tax County Wide School Tax

47,200.19

$ 5,947.12

5,947.12 47,200.19

$ 54,992.44 $ 155,283.70 $ 63,124.32 $ 5,947.12 $ 279,347.58

See notes to the general purpose financial statements.

- 33 -

WARREN COUNTY BOARD OF EDUCATION DEBT SERVICE REQUIREMENTS TO MATURITY
JUNE 30 1994

SCHEDULE "4"

PAYMENTS DUE IN FISCAL YEAR ENDING JUNE 30
1995 1996 1997 1998 1999 2000 2001 2002 2003

TOTAL DEBT SERVICE

1998 ISSUE

TOTAL

TOTAL

INTEREST

PRINCIPAL

$ 128,550.00 $ 58,550.00 $ 70,000.00

128,800.00

53,800.00

75,000.00

128,645.00

48,645.00

80,000.00

132,905.00

42,905.00

90,000.00

131,567.50

36,567.50

95,000.00

134,615.00

29,615.00

105,000.00

132,035.00

22,035.00

110,000.00

133,810.00

13,810.00

120,000.00

134,745.00

4,745.00

130,000.00

$ 1,185,672.50 $ 310,672.50 $ 875,000.00

CHANGES IN GENERAL LONG-TERM DEBT Bonds Payable at July 1, 1993 Bonds Retired During Period

$ 940,000.00 65,000.00

Bonds Payable at June 30, 1994

$ 875,000.00

MATURITY DATES Semi-Annual Interest Payment Dates Annual Debt Retirement Date

JUN 1 - DEC 1 DEC 1

See notes to the general purpose financial statements. - 34 -

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF STATE REVENUE YEAR ENDED JUNE 30 1994

SCHEDULE "5"

AGENCY/FUNDING
GRANTS Education, Georgia Department of Quality Basic Education General and Career Education Programs Special Education Programs Remedial Education Program Media Center Programs Staff Development Programs Indirect Cost Pupil Transportation Regular Bus Replacement Sparsity Grant Special Instructional Assistance In-School Suspension Mid-term Adjustment Local Fair Share Educational Equalization Funding Grant Food Services Vocational Education Olher State Programs IMovative Programs Preschool Handicapped Program Teachers' Retirement Lottery Programs Algebra Classrooms Computers in Classrooms
Financing and Investment Commission, Georgia State Reimbursement on Construction Projects

GOVERNMENTAL FUND TYPES

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

FUND

FUND

FUND

TOTAL

$ 1,708,404.00 231,955.00 110,701.00 75,805.00 25,103.00 528,746.00
148,735.00 50,984.00 92,997.00 73,743.00 31,924.00 3,894.00
-434,653.00 164,078.00
$ 2,000.00
4,800.00 20,872.90 11,020.00

27,332,00
1,003.90 17,657.22

$ 1,708,404.00 231,955.00 110,701.00 75,805.00 25,103.00 528,746.00
148,735.00 50,984.00 92,997.00 73,743.00 31,924.00 3,894.00
-434,653.00 164,078.00 27,332.00
2,000.00
4,800.00 20,872.90 11,020.00
1,003.90 17,657.22

$ 63124.32

63124.32

$ 2,851,108.90 $ 45,993.12 $ 63,124.32 $ 2,960,226.34

See notes to the general purpose financial statements.

35

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF LOCAL AND OTHER REVENUE
YEAR ENDED JUNE 30 1994

SCHEDULE "6"

Taxes County Wide Bond Tax County Wide School Tax Railroad Car Tax Real Estate Transfer Tax
other Anti-Trust Milk Settlement Indirect Cost Federal Revenue Fund Interest Earned Jury Duty Fees Rents Sales Breakfast Lunches School Assets Tuition Other

GOVERNMENTAL FUND TYPES

SPECIAL

DEBT

GENERAL

REVENUE

SERVICE

FUND

FUND

FUND

FIDUCIARY FUND TYPE EXPENDABLE TRUST FUND

TOTAL

$ 1,146,457.56 8,731.58 3,109.00

$ 142,524.03 1,054.99

$ 142,524.03 1,146,457.56 9,786.57 3,109.00

$ 9,592.31
165.00 526.00
6,450.00 2,310.00
142.79

572.56
213.00 8,976.57 1,143.00

$

787.24

572.56
9,592.31 787.24 165.00 526.00
213.00 8,976.57 6,450.00 2,310.00 1,285.79

$ 1,177,484.24 $ 10,905.13 $ 143,579.02 $

787.24 $ 1,332,755.63

See notes to the general purpose financial statements. - 36 -

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
GOVERNMENTAL FUND TYPES YEAR ENDED JUNE 30 1994

SCHEDULE 7

EXPENDITURES
Operating Costs Salaries Employee Benefits Travel of Employees Professional and Technical Services Compensation and Travel of Board Members Water, Sewer and Cleaning Services Repair and Maintenance Services Insurance Communications Commodity Hauling Other Purchased Services Supplies Energy Food Usage Books, Textbooks and Periodicals Dues and Fees Interest Expense Federal Indirect Costs Other Expenditures
Nonoperating Costs Principal and Interest Equipment

GENERAL FUND

SPECIAL REVENUE
FUND

TOTAL

$ 2,506,403.25 $ 674,139.38 8,542.17 36,899.84 7,273.19 9,220.29 186,885.01 7,291.00 10,266.20
26,810.00 126,513.05 124,716.97
57,432.15 33,597.49
4,407.53
2,035.58

443,593.65 $ 122,274.55
3,022.35 19,731.61
1,587.00
274.66 1,788.16 5,829.96 118,509.73
239,436.09 11,080.89 326.00
9,592.31 1,058.32

2,949,996.90 796,413.93 11,564.52 56,631.45 7,273.19 9,220.29 188,472.01 7,291.00 10,540.86 1,788.16 32,639.96 245,022.78 124,716.97 239,436.09 68,513.04 33,923.49 4,407.53 9,592.31 3,093.90

78,810.73 136,473.70

88,116.10

78,810.73 224,589.80

Total Expenditures

$ 4,037,717.53 $ 1,066,221.38 $ 5,103,938.91

See notes to the general purpose financial statements. - 37 -

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT
LOTTERY PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "8"

EXPENDITURES Operating Costs Supplies Nonoperating Costs Equipment
Total Expenditures

ALGEBRA CLASSROOMS

COMPUTERS IN
CLASSROOMS

TOTAL

$

1,003.90 $

11,662.22 $

12,666.12

5,995.00

5,995.00

$

1,003.90 $

17,657.22 $

18,661.12

See notes to the general purpose financial statements. - 38 -

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF EXPENDITURES BY OBJECT FIDUCIARY FUND TYPE - EXPENDABLE TRUST FUND
YEAR ENDED JUNE 30 1994

SCHEDULE "9"

EXPENDITURES
Operating Costs Scholarships

$ ==1=.s=o=o=.o=o

See notes to the general purpose financial statements. - 39 -

WARREN COUNTY BOARD OF EDUCATION ANALYSIS OF MINIMUM EXPENDITURE REQUIREMENTS - OVERALL
GENERAL FUND - QUALITY BASIC EDUCATION PROGRAMS YEAR ENDED JUNE 30 1994

SCHEDULE "10"

Minimum Expenditure Requirements (Total Allotment)
Expenditures on Combined Program Basis Salaries Operations
Less: Expenditures for Media Center Programs in Excess of Total Media Allotment Expenditures for Staff Development Programs in Excess of Total Staff Development Allotment for: Cost of Instruction Professional Development
Expenditures per Audit
Amount of Underexpenditure for Total Allotment

THIRTEEN WEIGHTED AND MEDIA CENTER
PROGRAMS

STAFF DEVELOPMENT
PROGRAM

$ 2,126,865.00 $

25,103.00

$ 2,114,022.90 159,079.79 $
$ 2,273,102.69 $

25,876.59 25,876.59

-26,228.99

$ 2,246,873.70 $

-407.09 -366.50
25,103.00

$

0.00 $

0.00

See notes to the general purpose financial statements. - 41 -

WARREN rpt lf'JIY RQABQ 9E fQI lCAJIQN ANAi vs1s OF u1N1M11M EXPENPm BE REou1BfMENTS - av PROGRAM
GFNfRAI FUND QlJAt nY SA,SIC fQI JCATIQN PROGRAMS YEAR ENPfP JUNE 30 1994

GENFRAl ANQ CAREER EDUCATION PROORAM
Kmdergarten (") Graae&1-3(")
S~Total-K-3 Gnod54-51, Grades6-8 (") Grades 9 -12 (")
High Sc:hooa Laboratones Ii Vocational Education Laboratories M
Total General and career Education Programs SPfCIA[ EQlJCATlQN PROGRAMS
Regular Programs
categcxy I(") categcxy II(") categcxy 111 Ii Itinerant
Supplemental Speech Total Special Education Programs
REMEQIAI fpt JCATIQN pRQGRAM Cl MEQIA GENIER PRQGRAMS
Total Thirteen Weighted and Media Center
STAFF PfYEI QPMfNT PRQGRAMS
Cost d Instruction
"""""'"" F'Tofeuional
Total S t a " ~
(i Identifies Thirteen Weighted Programs

ORIGINAL

ALLOTMENTS FROM DEPARTMENT OF EDUCATION

REQUIRED

TOTAL

~

ORIGINAL

MID-TERM

REQUIRED

176,979.00

159,281.10 $

0.00 $

159,281.10

441 890.00 618,869.00

90 s

397 701.00 556,982.10 S

0.00 S

397 701.00 556,982.10

210,872.00 90

189,784.80

189,784.80

422,756.00 90

380,480.40

380,480.40

299,763.00 90

269,786.70

269,786.70

43,394.00 90

39,05-4.60

39,05-4.60

112750.00 90 1 708 -40-4.00

101 475.00
1 537 563.60 $ ---~o=.oo~ s

101 475.00
1 537 563.60

231,955.00

208,759.50 $

0.00 $

208,759.50

231,955.00 110 701.00 75 805.00

90 S 90 $

208,759.50 S 99,630.90 S 68,224.50 $

0.00 $

208 759.50

0.00 $_~99=,630=.90~
o.oo s_~s~s,=22~=so~

2,126,865.00

1,914,110.so s _ _ _ _o_.oo_ s 1,s14,11e.so

5,6-46.00 100 S 19,457.00 100

5,646.00 $ 19,457.00

25,103.00

25,103.00 $

0.00 $

5,6-46.00 19,457.00

o.oo s___2.S...1.0"'3"'_00_

2,151,968.00

1,939.2e1.so s_ _ _ _o_.o_o s 1,93e,2e1.so

See notes to the general purpose financial statements

42

SCHEDULE ''11"

REQUIRED ALLOTMENT

SAL.ARIES ACTUAL

DISTRIBLJTION BY RESPECTIVE PORTIONS

AMOUNT OF UNOEREXPENDITURE
FOR REQUIRED ALLOTMENT

REQUIRED ALLOTMENT

OPERATIONS

AMOUNT OF

UNOEREXPENDITURE

FOR REQUIRED

ACTUAL

ALLOTMENT

155,146.50 $

218,392.00

4,134.60 $

4,165.56

385169.40

384 463.52

12 531.60

20 791.92

5'10,315.90 $

602,855.52 $

0.00

16,666.20 $

24,957.48 $

0.00

183,943.80

184,441.80

0.00

5,841.00

9,537.41

0.00

369,142.20

429,142.10

0.00

11,338.20

13,878.76

0.00

257,850.00

298,155.74

0.00

11,936.70

30,983.52

0.00

37,333.80

50,781.04

0.00

1,720.80

2,738.96

0.00

88244.10

115,851.60

0.00

13,230.90

37,581.74

0.00

1 476,829.80 $ 1 681 '227.80 $

0.00

60,733.80 $

119,677.87 $

0.00

88,404.30 114,926.40

11,832.80 130,397.40 106,381.10

203 330.70 $ 97 888.50 $ 52 546.50 $

248 611.30 $ 97 888.50 $ 66 295.29 $

1,830,595.50 $ 2,114,022.89 $

1,899.00 $ 3,140.10
129.60 260.10

789.72 19,516.60

0.00

5 428.80 $

20,306.32 $

0.00

1 742.40 $

3 356.90 $

0.00

15 678.00 $

15738.70 $

0.00

83,583.00 $

159,079.79 $

0.00 0.00 0.00
0.00

1,eao,sss.so s 2,114,022.es s_ _ _ _...;;o.,.o.o.

5,646.00 $

6,053.09 $

0.00

19,457.00

19,823.50

0.00

25,103.00 $

25.876.59 s _ _ _ _...;;o.o..o...

108,686.00 $ 184,956.38 s _ _ _ _...o._.oo_

- 43

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF COMPENSATION AND TRAVEL OF BOARD MEMBERS
YEAR ENDED JUNE 30 1994

SCHEDULE "12"

BOARD MEMBER ADDRESS
Mrs. Gwendolyn Tucker, Chairman (*) 3324 Ansley Road, S. W. Warrenton, Georgia 30828
Mr. Rolf Gunnels (*) 106 Beall Springs Street Warrenton, Georgia 30828
Mr. Ca~ Jones 3641 Little Briar Creek Church Road, S. E. Warrenton, Georgia 30828
Mrs. Elaine Lynn (*) P.O. Box73 Camak, Georgia 30807
Mr. Albert J. Massey (*) P. O. Box305 Warrenton, Geogia 30828
Mr. Wime Nicely, Jr. (*) 2651 Atlanta Highway, N. W. Norwood, Georgia 30821

COMPENSATION

TRAVEL

$

1,750.00 $

232.65

650.00

529.43

450.00

1,300.00

39.06

1,150.00

22.05

1,150.00

(*) Denotes Board Members Serving as of June 30, 1994

$

6 450.00 $

823.19

See notes to the general purpose financial statements.

- 44 -

SECTION II COMPLIANCE

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Warren County Board of Education
COMPLIANCE REPORT BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Warren County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to Warren County Board of Education is the responsibility of the Board's management. As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of the Board's compliance with certain provisions oflaws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the Warren County Board of Education complied, in all material respects, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Board had not complied, in all material respects, with those provisions.

94CRL-10

This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~~
Claude L. Vickers State Auditor
CLV:djf 94CRL-10

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Warren County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH THE GENERAL REQUIREMENTS APPLICABLE TO FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements ofthe Warren County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have applied procedures to test the Warren County Board of Education's compliance with the following requirements applicable to each of its Federal financial assistance programs, which are listed in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994:

(1) Political Activity

(5) Allowable Costs/Cost Principles

(2) Civil Rights

(6) Audit Follow-Up/Resolution

(3) Cash Management

(7) Administrative Requirements

(4) Federal Financial Reports

Our procedures were limited to the applicable procedures described in the Office of Management and Budget's "Compliance Supplement for Single Audits of State and Local Governments" and other additional procedures as deemed necessary. Our procedures were substantially less in scope than an audit, the objective of which is the expression ofan opinion on the Warren County Board ofEducation's compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion.

94CRL-50

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that the Warren County Board of Education had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed an immaterial instance ofnoncompliance with those requirements, which is described in the Schedule ofFindings and Improper or Questioned Costs.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
~;~
Claude L. Vickers State Auditor
CLV:djf 94CRL-50

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members ofthe General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Warren County Board of Education

SINGLE AUDIT OPINION ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Warren County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

We have also audited the Warren County Board ofEducation's compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(5) Applicable Special Tests and Provisions

(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(6) Other Requirement Claims for Advances and Reimbursements

(4) Reporting

These requirements are applicable to the major Federal financial assistance program, which is identified in the Schedule ofFederal Financial Assistance, for the year ended June 30, 1994. The management of the Warren County Board of Education is responsible for the Board's compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.

94CRL-80

We conducted our audit of compliance in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about the Warren County Board of Education's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the Warren County Board of Education complied, in all material respects, with the requirements as disclosed in the second paragraph that are applicable to its major Federal financial assistance program for the year ended June 30, 1994.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
c::7~~
Claude L. Vickers State Auditor
CLV:djf 94CRL-80

CLAUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Warren County Board ofEducation

SINGLE AUDIT REPORT ON COMPLIANCE WITH SPECIFIC REQUIREMENTS APPLICABLE TO NONMAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS

Ladies and Gentlemen:

We have audited the general purpose financial statements of the Warren County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.

In connection with our audit ofthe fiscal year 1994 general purpose financial statements of the Warren County Board of Education and with our consideration of the Board's internal control structure used to administer Federal financial assistance programs, as required by Office of Management and Budget (0MB) Circular A128, "Audits of State and Local Governments", we selected certain transactions applicable to certain nonmajor Federal financial assistance programs for the year ended June 30, 1994. As required by 0MB Circular A-128, we have performed auditing procedures on the selected transactions to test compliance with the requirements governing:

(1) Types of Services Allowed or Unallowed

(2) Eligibility

Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the Warren County Board of Education's compliance with these requirements. Accordingly, we do not express such an opinion.

94CRL-120

With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that the Warren County Board of Education had not complied, in all material respects, with those requirements.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
~~
Claude L. Vickers State Auditor
CLV:djf 94CRL-120

SECTION III INTERNAL CONTROL

C!AUDE L. VICKERS
STATE AUDITOR (404) 656-2174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members ofthe Warren County Board ofEducation
REPORT ON INTERNAL CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Warren County Board ofEducation as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements.
We conducted our audit in accordance with generally accepted auditing standards, and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement.
In planning and performing our audit ofthe general purpose financial statements of the Warren County Board of Education for the year ended June 30, I994, we considered the internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control structure.
The management ofthe Warren County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation ofgeneral purpose financial statements in accordance with generally accepted accounting principles. Because
94ICL-3

ofinherent limitations in any internal control structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purposes of this report, we have classified the significant internal control structure policies and procedures in the following categories:

(1) Cash and Cash Equivalents

(6) Employee Compensation

(2) Inventories

(7) General Ledger

(3) Revenue/Receivables/Receipts

(8) General Fixed Assets

(4) Procurement

(5) Expenditures/Liabilities/ Disbursements

For all ofthe internal control categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk.

We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements.

As described in the Schedule ofFindings and Improper or Questioned Costs, reportable conditions were noted in the following control categories:

(1) Accounting Controls (Overall)

(2) General Ledger

(3) General Fixed Assets

A material weakness is a reportable condition in which the design or operation of one or more of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.

94ICL-3

Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that all ofthe reportable conditions disclosed above are also considered to be material weaknesses.
These conditions were considered in determining the nature, timing, and extent of the procedures to be performed in our audit of the Warren County Board of Education's financial statements and this report does not affect our report thereon dated June 16, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
tt~~
Claude L. Vickers State Auditor
CLV:djf 94ICL-3

CLAUDE L. VICKERS
STATE AUDITOR (404) 6562174

DEPARTMENT OF AUDITS
254 Washington Street, S.W., Suite 214 Atlanta, Georgia 30334-8400
June 16, 1995

Honorable Zell Miller, Governor Members of the General Assembly Members ofthe State Board ofEducation
and Superintendent and Members of the Warren County Board ofEducation
SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE PROGRAMS
Ladies and Gentlemen:
We have audited the general purpose financial statements ofthe Warren County Board of Education as of and for the year ended June 30, 1994, and have issued our report thereon dated June 16, 1995. This report was qualified for various departures from generally accepted accounting principles, as identified in the auditor's report on the general purpose financial statements. We have also audited the Board's compliance with requirements applicable to the major Federal financial assistance program and have issued our opinion thereon dated June 16, 1995.
We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget (0MB) Circular A-128, "Audits of State and Local Governments". Those standards and 0MB Circular A-128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Warren County Board of Education complied with laws and regulations, noncompliance with which would be material to a major Federal financial assistance program.
In planning and performing our audit for the year ended June 30, 1994, we considered the Board's internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the Board's general purpose financial statements and on its compliance with requirements applicable to major Federal financial assistance programs and to report on the internal control structure in accordance with 0MB Circular A-128. This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to Federal financial assistance programs. We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated June 16, 1995.
94ICL-1 l

The management ofthe Warren County Board ofEducation is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that, assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to pennit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that Federal financial assistance programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control structure, errors, irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate.

For the purpose of this report, we have classified the significant internal control structure policies and procedures used in administering Federal financial assistance programs in the following control categories:

GENERAL REQUIREMENTS

SPECIFIC REQUIREMENTS

(!) Political Activity (2) Civil Rights (3) Cash Management (4) Federal Financial Reports

(!) Types of Services Allowed or Unallowed
(2) Eligibility
(3) Matching, Level ofEffort, and/or Earmarking

(5) Allowable Costs/Cost Principles

(4) Reporting

(6) Audit Follow-Up/Resolution (7) Administrative Requirements

(5) Applicable Special Tests and Provisions
(6) Other Requirement Claims for Advances and Reimbursements

For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and detennined whether they have been placed in operation, and we assessed control risk.

During the year ended June 30, 1994, the Warren County Board of Education expended 71% of its total Federal financial assistance under a major Federal financial assistance program and the following nonmajor Federal financial assistance program:

Food and Nutrition Program Food Services National School Lunch Program

94ICL-11

We performed tests of controls, as required by 0MB Circular A-128, to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with general requirements, and specific requirements, as described above that are applicable to the Board's major Federal financial assistance program, which is identified in the Schedule of Federal Financial Assistance, and the aforementioned nonmajor program. Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion.
We noted a certain matter involving the internal control structure and its operation that we consider to be a reportable condition under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation ofthe internal control structure that, in our judgment, could adversely affect the Board's ability to administer Federal financial assistance programs in accordance with applicable laws and regulations.
As described in the Schedule ofFindings and Improper or Questioned Costs, a reportable condition was noted in the following control category:
Administrative Requirements
A material weakness is a reportable condition in which the design or operation of one or more ofthe internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a Federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions.
Our consideration of the internal control structure policies and procedures used in administering Federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions, and accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe that the reportable condition described above is also considered to be a material weakness.
This condition was considered in determining the nature, timing, and extent of the procedures to be performed in our audit ofthe Warren County Board ofEducation's compliance with requirements applicable to its major Federal financial assistance program for the year ended June 30, 1994, and this report does not affect our report thereon dated June 16, 1995.
This report is intended for the information of management, the Federal cognizant audit agency and other Federal grantor agencies and should not be used for any other purpose. This restriction is not intended to limit the distribution of this report which is a matter of public record.
Respectfully submitted,
c::f/~~
Claude L. Vickers State Auditor
CLV:djf 94ICL-ll

SECTION IV FINDINGS AND IMPROPER OR QUESTIONED COSTS

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Finding Resolved Audit Control Number 7491-93-01
The audit report for the year ended June 30, 1991, stated that the Board had an underexpenditure of Quality Basic Education (QBE) funds of$57!. 76 for the Staff Development Program. For the year under review, an adjustment was made to the Board's local fair share by the Georgia Department of Education to refund the underexpenditure as required.
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $1,497.99 Audit Control Number 7491-93-02
Audit Reports for fiscal years ended June 30, 1990 through 1992, noted that payments totaling $1,497.99 were made from the Board's General Fund for audit fees of school activity accounts. An opinion of the Attorney General, No. 76-72 provides, in part, as follows:
"...a county school board cannot expend county school funds for a private audit of funds derived from extracurricular activities and that any audit of these funds must be paid for from such funds themselves."
Expenditures ofthis nature are considered to be beyond the customary scope of expenditures for "educational purposes". Appropriate action should be taken by the Board to secure reimbursement of the $1,497.99 for deposit to the Board's General Fund.
AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $3,981.24 Audit Control number 7491-93-03
The audit report for the year ended June 30, I992, stated that the Staff Development Program had an underexpenditure of Quality Basic Education (QBE) funds of $3,981.24 for the program. For the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of Education to refund this underexpenditure as required. The underexpenditure of $3,981.24 should be returned to the Georgia Department of Education through an increase in the Board's local fair share for QBE programs in a subsequent fiscal period.

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount: $6,792.25 Audit Control Number 7491-93-04
The audit report for the year ended June 30, 1993, disclosed an outstanding balance of $7,792.25 from improper loans made from the Board's General Fund to Warren County High School Athletic Fund and School Account. The Official Code of Georgia Annotated Section 20-2-411 provides, in part, as follows:
" school funds shall be used for educational purposes and may be used to pay the salaries of personnel and to pay for the utilization of school facilities, including school buses; for extracurricular and interscholastic activities, including literary events, music, and athletic programs within individual schools and between schools in the same or different school systems when such activities are sponsored by local boards of education as an integral part of the total school program; and for no other purpose... "
A loan ofthis nature is considered to be beyond the customary scope of "educational purposes". Subsequent to June 30, 1994, $1,000.00 of this loan was repaid. Appropriate action should be taken by the Board to secure reimbursement of the remaining $6,792.25 for deposit to the Board's General Fund.
AUDIT FOLLOW-UP/RESOLUTION Payroll Withholding Overpayments Financial Statements Finding Resolved Audit Control Number 7491-93-06
The audit report for the year ended June 30, 1993, reported $512.57 in payroll withholding overpayments resulting from failure to periodically reconcile payroll withholding balances. At June 30, 1994, the Board's General Fund had no accounts receivable for payroll withholding overpayments.
AUDIT FOLLOW-UP/RESOLUTION Incorrect Financial Report to Georgia Department of Education Financial Statements Finding Resolved Audit Control Number 7491-93-07
The audit report for the year ended June 30, 1993, reported that a comparison of the Board's financial report to the Georgia Department ofEducation (DE Form 0046) to the accounting records, revealed that revenues and expenditures reported on the Board's DE Form 0046 for the General Fund and Special Revenue Fund were not supported by the accounting records. For the year under review, the DE Form 0046 financial report was supported by the accounting records for all funds.

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994

PRIOR YEAR

AUDIT FOLLOW-UP/RESOLUTION Failure to Meet Expenditure Requirements Financial Statements Amount: $2,029.46 Audit Control Number 7491-93-09

The audit report for the year ended June 30, 1993, stated that the Board had underexpenditures of Quality

Basic Education (QBE) funds of $.11 for the salaries portion and $270.00 for the operations portion of the

Remedial Education Program and $1,759.35 for the Staff Development - Cost oflnstruction Program. For

the year under review, no adjustment was made to the Board's local fair share by the Georgia Department of

Education to refund the underexpenditures as required. The total amount of$2,029.46 should be returned

to the Georgia Department ofEducation through an increase in the Board's local fair share for QBE programs

in a subsequent fiscal period.



AUDIT FOLLOW-UP/RESOLUTION Deficit Fund Balance Financial Statements Finding Resolved Audit Control Number 7491-93-11

The audit report for the year ended June 30, 1993, reported a $57,796.35 deficit in the General Fund. In the year under review, the deficit was funded and the Board ended the year with an unreserved, undesignated fund balance.

AUDIT FOLLOW-UP/RESOLUTION Failure to Maintain Records On a Project Basis Federal Financial Assistance Finding Resolved Audit Control Number 7491-93-12

The audit report for the year ended June 30, 1993, stated that the accounting records applicable to the Job Training Partnership Act Program (CFDA 17.250) were not maintained on an individual project basis. ln the year under review, the accounting records applicable to this program were segregated to ensure identification ofrevenues and expenditures by specific project as required.

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR
AUDIT FOLLOW-UP/RESOLUTION Inadequate Inventory Records Federal Financial Assistance Finding Resolved Audit Control Number 7491-93-13
The audit report for the year ended June 30, 1993, stated that the Board's property management records for the National School Lunch Program (CFDA 10.555) were incomplete and failed to meet Federal property management standards as set forth in Chapter 8 of the Georgia Financial Accounting Handbook for Local School Systems or as outline in 7 CFR 3015. 169. For the year under review, the Board installed a property management system which meets those federal property management standards.
PRIOR YEAR/CURRENT YEAR
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation ofDuties Reportable Condition - Material Weakness Audit Control Number 7491-93-05
The audit report for the year ended June 30, I993, stated that the Board did not provide for adequate separation of employee duties in the performance of accounting functions and related procedures for all funds. For the year under review, our audit noted no improvement regarding adequate separation of employee duties. This deficiency was a result of management's decision to limit the number of administrative staff made responsible for accounting functions. Management should periodically review this decision to determine if employee duties can be reassigned to achieve a higher degree of internal control with existing staff.
(Note: All Federal financial assistance programs listed in the Schedule of Federal Financial Assistance, Schedule "l" of this report are affected by this finding.)
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7491-93-08
The audit report for the year ended June 30, 1993, noted that the management of the Warren County Board ofEducation had chosen not to maintain a system wide General Fixed Assets Account Group within the formal accounting records as required by generally accepted accounting principles. In the year under review, the Board did not establish a General Fixed Assets Account Group within the formal accounting records. This condition results in the general purpose financial statements of the Board being incomplete and not in accordance with generally accepted accounting principles. Appropriate action should be taken by the Board

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7491-93-08
to establish accounting controls and procedures to provide for maintenance of a General Fixed Assets Account Group. These subsidiary records should include an inventory ofland, buildings and equipment owned by the Board and should include but may not be limited to date acquired, acquisition cost, estimated replacement cost, location and description. Detailed records should be maintained of all additions and deletions to the General Fixed Assets Account Group.
GENERAL LEDGER Inadequate Accounting Policies Financial Statements Reportable Condition - Material Weakness Audit Control Number 7491-93-10
The audit report for the year ended June 30, 1993, reported deficiencies in the Board's accounting records. During the year under review, the Board made some improvements in the accounting records however, the accounts payable for the General Fund as reflected in the accounting records of the General Ledger could not be reconciled to the supporting documentation. An unidentified variance of $3,867.09 existed at June 30, 1994. An audit adjustment of$3,867.09 was made to correct the unidentified accounts payable balances.
This condition resulted from management's failure to periodically reconcile accounts payable balances to supporting documentation. Procedures should be implemented by the Board to ensure that accounts payable balances included in the Board's general ledger are periodically reviewed and reconciled to supporting documentation.
AUDIT FOLLOW-UP/RESOLUTION Failure to File Corrective Action Plan Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7491-93-14
The audit report for the year ended June 30, 1993, reported that the Board failed to submit a copy ofthe 1992 audit report within the required period and failed to submit a corrective action plan for the 1992 audit report as required by 0MB Circular A-128.

WARREN COUNTY BOARD OF EDUCATION SCHEDULE OF FINDINGS AND IMPROPER OR QUESTIONED COSTS
YEAR ENDED JUNE 30 1994
PRIOR YEAR/CURRENT YEAR
AUDIT FOLLOW-UP/RESOLUTION Failure to File Corrective Action Plan Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7491-93-14
During the year under review, the 1993 audit report was distributed as required. The Board, however, failed to submit corrective action plans for the 1992 and 1993 audit reports as required by 0MB Circular A-128 to the CSRA Employment and Training Consortium from whom the Board received Job Training Partnership Act Program funds (CFDA 17.250). This noncompliance occurred because management was not aware of the provisions ofOMB Circular A-128. The Board should implement procedures to ensure that corrective action plans are submitted as required.

SECTIONV PERTINENT VIEWS OF RESPONSIBLE OFFICIALS

WARREN COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30 1994
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditures Financial Statements Amount: $1,497.99 Audit Control Number 7491-93-02
The $1,497.99 Improper Expenditure will be reimbursed by the Activity Funds from the Warren County High School and Mildred E. Freeman Elementary School.
AUDIT FOLLOW-UP/RESOLUTION Improper Expenditure Financial Statements Amount: $6, 792.25 Audit Control Number 7491-93-04
The Warren County High School will reimburse the Warren County Board of Education $6,792.25 for the improper loan.
ACCOUNTING CONTROLS (OVERALL) - Financial Statements ADMINISTRATIVE REQUIREMENTS - Federal Financial Assistance Inadequate Separation of Duties Reportable Condition - Material Weakness Audit Control Number 7491-93-05
We concur with this finding, however due to current budgetary constraints, the Board is unable to hire the additional staff required to clear this finding. The Board feels it has provided for the most appropriate assignment of duties with the number of personnel available to perform the accounting functions. With staff limitations, this finding can not be totally resolved.
GENERAL FIXED ASSETS Failure to Maintain General Fixed Assets Account Group Financial Statements Reportable Condition - Material Weakness Audit Control Number 7491-93-08
We concur with this recommendation. Due to current staffing limitations and budgetary considerations prohibiting the hiring of additional administrative staff the Board has decided not to pursue the recording of general fixed assets on the financial statements.

WARREN COUNTY BOARD OF EDUCATION PERTINENT VIEWS OF RESPONSIBLE OFFICIALS
YEAR ENDED JUNE 30 1994
GENERAL LEDGER Inadequate Accounting Policies Financial Statements Reportable Condition - Material Weakness Audit Control Number 7491-93-10
The Warren County Board ofEducation began on the Genesis System April 1, 1994. This has corrected the problem of unidentified amounts in accounts payable.
AUDIT FOLLOW-UP/RESOLUTION Failure to File Corrective Action Plan Federal Financial Assistance Nonmaterial Noncompliance Audit Control Number 7491-93-14
A copy ofthe 1993 audit was distributed as required. The Board, however, failed to submit a corrective action plan. During the annual audit by the State Department of Audits the Warren County Board ofEducation was instructed after we receive copies of the 1994 Audit a corrective action plan should be sent with the copy of the 1994 Audit.